Full Authority Board Meeting Agenda

Date: Wednesday, May 26, 2021

Time: 6:45 p.m.

Location: Microsoft Teams

1. Roll Call

2. Adoption of Agenda

A. That the agenda Be Adopted as circulated.

3. Declaration of Conflict of Interest

4. Delegation / Presentation

4.1. Dr. Bahar SM, P.Eng., P.Geo., AHYDTECH Geomorphic Ltd.

➢ Presentation – Buells and Butlers Floodplain Mapping

B. That the Buells and Butlers Floodplain Mapping presentation, as presented by Dr. Bahar SM, P.Eng., P.Geo., AHYDTECH Geomorphic Ltd., Be Received.

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4.2. Mr. Tim Ross, Property owner adjacent to Cataraqui Trail

➢ Cataraqui Trail - principles of community protection and self-policing and promoting appropriate trail use

C. That the update from Mr. Tim Ross, Property Owner adjacent to Cataraqui Trail on principles of community protection and self-policing and promoting appropriate trail use, Be Received.

5. Approval of Previous Minutes

5.1. Minutes of the Cataraqui Conservation Full Authority Board Meeting of April 28, 2021

D. That the minutes of the Cataraqui Conservation Full Authority Board meeting of April 28, 2021, Be Approved.

6. Business Arising

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7. Items for Consideration

7.1. Buells and Butlers Floodplain Mapping Update (PR 00169) Final Report (report IR-048-21)

N.B. The complete report with attachments can be found on our website

E. THAT Report IR-048-21, Buells and Butlers Floodplain Mapping Update (PR 00069) – Final Report, Be Received; and,

THAT the Buells and Butlers Floodplain Mapping Update report (June 2020) and associated maps prepared by AHYDTECH Geomorphic Ltd. as part of project PR00069, Buells and Butlers Creek Floodplain Mapping Update Be Approved as the best information available to establish flood hazard and regulation limits along the watercourse; and,

That staff Be Directed to use the results from the reporting and mapping to inform planning and permitting programs as well as other watershed initiatives effective immediately.

7.2. Public Programs Update (report IR-049-21)

➢ Presentation – Dianne Doyle, Coordinator, Little Cataraqui Creek Conservation Area

F. That Report IR-049-21, Public Programs Update, Be Received.

7.3. Eastern Ontario LiDAR Proposed Acquisition - Update (report IR-050-21)

G. That Report IR-050-21 – Eastern Ontario LiDAR Proposed Acquisition - Update, Be Received; and,

That staff Be Directed to enter into an agreement with South Nation Conservation for participation in the Eastern Ontario LiDAR project for the approximate amount of $149,803 (plus HST); and,

That staff Be Directed to enter into an agreement with Airborne Imagery for collection of LiDAR in 2022; and,

That staff Be Directed to enter into agreements with participating municipalities and project partners to formalize funding commitments.

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7.4. Proposed Capital Project –Cataraqui Trail Surface Improvements – Rideau Lakes Township (PR 00308) (report IR-051-21)

H. That Report IR-051-21, Proposed Capital Project –Cataraqui Trail Surface Improvements - Rideau Lakes Township (PR 00308), Be Received; and,

That Project PR 00308 - Cataraqui Trail Surface Improvements Rideau Lakes Township, Be Created; upon confirmation of funding support through the Investing in Canada Infrastructure Program; and,

That pending a successful application, all funds received from the Investing in Canada Infrastructure Program opportunity Be Allocated to the Cataraqui Trail Reserve for completion of project PR 00308 – Cataraqui Trail Surface Improvements Rideau Lakes Township.

7.5. Proposed Capital Project – Cold Storage Facility Repairs (PR 00310) (report IR-052-21)

I. That Report IR-052-21, Proposed Capital Project – Cold Storage Facility Repairs (PR 00310) Be Received; and,

That Project PR 00310, Cold Storage Facility Repairs Be Created; and,

That $6,000 Be Transferred from the Forestry Reserve to PR00310 - Cold Storage Facility Repairs.

7.6. Temperance Lake Dam - Railing Replacement (PR 00050) - Update (report IR- 053-21)

J. That Report IR-053-21, Temperance Lake Dam - Railing Replacement (PR 00050) – Update, Be Received; and,

That Temperance Lake Dam - Railing Replacement (PR 00050) project value Be Increased to $31,080, as noted in this report pending approval of the grant submission to the Water Erosion Control Infrastructure Program; and,

That staff Be Directed to sole source the Temperance Lake Dam - Railing Replacement (PR 00050) capital project to Lafromboise Construction Ltd.

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7.7. Afforestation Funding Update (report IR-054-21)

K. That Report IR-054-21, Afforestation Funding Update, Be Received.

7.8. Frontenac Municipal Information Services (FMIS) Update (report IR-055-21)

L. That Report IR-055-21, Frontenac Municipal Information Services (FMIS) Update, Be Received.

7.9. Appointment of Provincial Offences Officer (report IR-056-21)

M. That Report IR-056-21, Appointment of Provincial Offences Officer, Be Received; and,

That Hailey Esdon Be Appointed as a Provincial Offences Officer under Sections 28(1)(d) and (e) of the Conservation Authorities Act, R.S.O. 1990, effective immediately.

7.10. Telecommunications Proposed Tower Location - Mac Johnson Wildlife Area (report IR-057-21)

N. That Report IR-057-21 -Telecommunications Proposed Tower Location - Mac Johnson Wildlife Area, Be Received.

8. Minutes

There were none.

9. Committee Reports

There were none.

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10. Announcements or Inquiries / Information

10.1. Report on Communications (IR-058-21)

O. That report IR-058-21, Report on Communications, Be Received.

11. Motions / Notice of Motion

12. In Camera Session

None required.

13. Adjournment

6 Minutes of the Full Authority Board Meeting

Date: Wednesday, April 28, 2021

Location: Microsoft Teams

Participants: Alan Revill, Township of South Frontenac, Chair Al Barton, Township of Front of Yonge Al Hanes, Township of Elizabethtown-Kitley Matt Harper, Town of Gananoque Garry Hewett, City of Brockville Mary Rita Holland, City of Kingston Nathalie Lavergne, City of Brockville Paul McAuley, Loyalist Township, Vice Chair Gordon Ohlke, Township of Leeds and the Thousand Islands Gary Oosterhof, City of Kingston Lisa Osanic, City of Kingston Terry Richardson, Town of Greater Napanee Claire Smith, Township of Rideau Lakes Ross Sutherland, Township of South Frontenac

Non- Rhonda Ferguson, Township Athens Participants: Peter Stroud, City of Kingston Nathan Townend, Loyalist Township

Staff Katrina Furlanetto, General Manager Participants: Tom Beaubiah, Manager, Conservation Lands Donna Campbell, Assistant, Chair & General Manager Laura Dietrich, Financial Analyst Rick Knapton, Coordinator, Forestry Cheryl Rider, Supervisor, Finance Travis York, GIS & Corporate Technology Analyst

Guests: Adam Young, CPA, CA, Secker Ross & Perry LLP Jeffrey Giacomin, General Public

In response to recommendations by the Province of Ontario and public health officials for mitigating and responding to the Coronavirus pandemic (COVID-19) meetings are not held in-person, therefore, this Full Authority Board Meeting was convened virtually via Microsoft Teams.

The meeting commenced at 7:27 p.m. following a meeting of the Cataraqui Source Protection Authority.

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1. Roll Call

There were fourteen (14) members who participated in the Microsoft Teams meeting.

2. Adoption of Agenda

The Chair noted the addition of item 7.3, a Proposed Capital Project Report and the removal of Item 12.3 Confidential Report – Report from Personnel Committee Meeting of April 16, 2021 (report IR-044-21).

Moved By: Al Barton Seconded By: Paul McAuley

That the agenda Be Adopted, As Amended. Carried

3. Declaration of Conflict of Interest

There was none.

4. Delegation / Presentation

4.1 Adam Young, CPA, CA, Secker Ross & Perry LLP

➢ Presentation –2020 Financial Report (Attachment #1)

Resolution: 037-21 Moved By: Al Hanes Seconded By: Gary Oosterhof

That the audited Financial Statements for the fiscal year 2020 of Cataraqui Conservation, as presented by Secker Ross and Perry LLP, Be Approved; and,

That the Chair and the General Manager of Cataraqui Conservation, Be Directed, to sign off on the aforementioned statements. Carried

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4.2 Rick Knapton, Coordinator, Forestry

➢ Presentation – Forestry Programs (Attachment #2)

Resolution: 038-21 Moved By: Matt Harper Seconded By: Garry Hewett

That Cataraqui Conservation Full Authority Board Receive the Staff Presentation – Forestry Programs by Rick Knapton, Coordinator, Forestry.

Carried

5. Approval of Previous Minutes

5.1 Minutes of the Cataraqui Conservation Full Authority Board Meeting of March 24, 2021

Moved By: Nathalie Lavergne Seconded By: Mary Rita Holland

That the minutes of the Cataraqui Conservation Full Authority Board meeting of March 24, 2021, Be Approved.

Carried

6. Business Arising

There was none.

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7. Items for Consideration

7.1 Proposed Capital Project - ArcGIS Online Migration (PR 00306) (report IR-040- 21)

Resolution: 039-21 Moved By: Gordon Ohlke Seconded By: Lisa Osanic

That Report IR-040-21- Proposed Capital Project - ArcGIS Online Migration (PR 00306), Be Received; and,

That staff Be Directed to move the current Enterprise GIS system to an ArcGIS Online (AGOL) platform; and,

That Project PR00306 – ArcGIS Online Setup Be Created as a 2021 capital project; and,

That $18,000 Be Transferred from Real Property Reserve to the Information Technology Reserve to fund the transition.

Carried

7.2 Meeting Provincial Priorities for Governance Accountability and Transparency (report IR-041-21)

Resolution: 040-21 Moved By: Terry Richardson Seconded By: Ross Sutherland

That Report IR-041-21, Meeting Provincial Priorities for Governance Accountability and Transparency, Be Received; and,

That the Cataraqui Conservation Endorse the three key actions developed by the Conservation Ontario Steering Committee: (1) to update Conservation Authorities Administrative By-laws, (2) to report proactively on priorities, and (3) to promote/demonstrate results to the Ministry of Environment, Conservation and Parks; and,

That staff Be Directed to work with Conservation Ontario to implement these actions and to identify additional improvements and best management practices.

Carried

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7.3 Proposed Capital Project – IR-045-21 - Proposed Capital Project - ODC Fire Detection System – Addition to the Agenda (Attachment #3)

Tom Beaubiah, Manager, Conservation Lands, shared his screen and walked members through his report, which was an addition to the agenda.

Resolution: 041-21 Moved By: Al Barton Seconded By: Paul McAuley

That Report IR-045-21, Proposed Capital Project – Little Cataraqui Creek Conservation Area Outdoor Centre Fire Detection System Repair (PR 000307), Be Received; and,

That Project PR 00307 - Little Cataraqui Creek Conservation Area Outdoor Centre Fire Detection System Repair, Be Created; and,

That $3,500 Be Transferred, from the Facilities Reserve to PR 00307 Little Cataraqui Creek Conservation Area Outdoor Centre Fire Detection System Repair; and,

That Troy Life and Fire Safety Ltd. as the inspection company contracted annually to certify the Outdoor Centre’s fire detection system, Be Retained to perform the repair.

Carried

8. Minutes

There were none.

9. Committee Reports

There were none.

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10. Announcements or Inquiries / Information

10.1 Report on Communications (IR-042-21)

Resolution: 042-21 Moved By: Claire Smith Seconded By: Al Hanes

That report IR-042-21, Report on Communications, Be Received.

Carried

The Chair announced the passing of Colin Boag, former Board Member from 2004-2011 a citizen appointee representing Brockville and more recent Friend of Mac Johnson Wildlife Area.

The Chair advised members of a virtual Open House being held on Monday May 17, 2021 @ 6:30 p.m. with regard to Floodplain Mapping Update for Buells & Butlers Creeks (Brockville).

11. Motions / Notice of Motion

There were none.

12. In Camera Session

An In-Camera Session was not required. Members concurred to approve the March 24, 2021 In Camera Minutes in open session.

Resolution: 043-21 Moved By: Ross Sutherland Seconded By: Garry Hewett

That Report IR-043-21, Minutes of In Camera Meeting of March 24, 2021, Be Approved.

Carried

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13. Adjournment

The meeting adjourned at 8:37 p.m. on a motion by Lisa Osanic, seconded by Gary Oosterhof.

Cataraqui Region Conservation Authority

Katrina Furlanetto, M.Env.Sc. Alan Revill, Chair General Manager

13 Attachment #1 - Full Authority Minutes of April 28, 2021

14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 Attachment #2 - Full Authority Minutes of April 28, 2021

Forestry Program Full Authority Board – April 2021

36 1 Cataraqui Conservation Forestry Program

Tree Planting Program (Afforestation) Studies, Data Collection & Input

• Over the Counter Sales • Natural Heritage Study • Tree Planting Funding (Central Cataraqui Region) Forest Management Activities • Emerald Ash Borer Presence/impact • Managed Forest Tax Incentive Program Research Projects (MFTIP) • Parasitoid Wasp Introduction • Invasive Species / Disease (Emerald Ash Borer) • Climate Change Resilience • Hazard Tree Management • Assisted Migration Plot • Volunteer Native Plant Nurseries (Climate Change) (Lemoine and Mac Johnson)

37 2 Afforestation – Tree Planting Program

38 3 Over-the-Counter Tree Sales Program (OTC) OTC60000 (continued)

50000

40000 Seedling Sales

30000 352 landowners 239,800 seedlings 20000

10000

0 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021

Number of Seedlings

39 4 50 Million Tree Program Timeline

• 2007: Trees Ontario Foundation Full-Service Incentive Program • Full-Service Program began at $0.80 tree for landowners.

• 2008: 50 Million Tree Program (50 MTP) • Ontario Government announced 50 MTP program in August 2007 – goal to plant 50 million trees in southern Ontario by the year 2020.

• 2013: 50 MTP + Eastern Ontario Model Forest (EOMF) Forest Recovery Program • EOMF Program - tree compensation funding from large solar farm installations

40 5 50 Million Tree Program Timeline

• 2018: Additional Funding via MOECC • Additional funding provided to 50 MTP through Ministry of Environment Climate Change Fund

• 2019: Program Cancellation & Re-Name • Province of Ontario cancels funding for 50 MTP • Federal Government announces new funding for the 50 MTP – going forward for 2020.

• 2020: Forests Ontario 50 MTP • Additional funding made available through the Highway of Heroes Tree Campaign (HOH)

41 6 Current Planting Program

• Cataraqui Conservation is one of 48 Program Delivery Agents (PDA) across Ontario • Top 10 planter through the program in Ontario • Must be a Registered Professional Forester or Associate member to sign and stamp planting prescriptions • Sign a planting agreement with Forests Ontario each year

• Natural Resources Canada funds the 50 Million Tree Programs • Veterans Affairs Canada funds the Highway of Heroes Programs. • Both are administered by Forests Ontario

42 7 Current Program Funding & Costs

Program Funding Program Cost

• $1.75 per Tree (grant dollars) • Average cost to administer the • $1.41 per tree 50 Million Tree Program • $0.34 per tree Highway of Heroes program = $1.70 per tree • Includes purchasing, shipping and storage of seedlings • Cost to Landowner • Prep, planting and tending of site • $0.10 per tree 5.0 acres and up • Administration – site visits, program • $0.15 per tree 2.5 to 4.9 acres contracts and reporting • Total funding Cataraqui Conservation receives = $1.85 to $1.90 per tree

43 8 600000 Afforestation Program 2007 – 2021 (2,272,750 trees) 636.1 acres 500000

509.5 acres

400000

392.1 acres 383.3 acres 300000

266.7 acres Trees Planted Trees

200000

144.7 acres

100000 87.4 acres 96.8 acres 67.4 acres

7.5 acres 0 Elizabethtown- Leeds & Thousand Other Front of Yonge Athens Rideau Lakes South Frontenac City of Kingston Loyalist Township Greater Napanee Kitley Islands Trees Planted 508850 115750 53900 6000 69850 213350 313650 407600 306650 77450

44 9 Municipality What’s Involved: Year before planting

• Contact interested landowners • Identify preliminary location and site details • Pre-mapping and set up site visit • Inspect property site characteristics, soil details, drainage, area size, suggest suitable species • Map out actual area acreage and determine number trees required • Determine whether landowner needs to do site preparation • Enter site details and landowner information to Forests Ontario for approval • Order stock for spring planting

45 10 Year of Planting

• Finalize planting contract with landowner and seedling stock needs • Finalize approvals with Forests Ontario • Tender & hire planting contractor • Pre-plant tour of properties with contractor • Prep cold storage for receiving trees from nurseries and unload stock (usually arrives mid April) • Planting contractor starts planting • Visit planting site and perform post- plant audits

46 11 Promotion, Auditing, and Monitoring

• Set up sites for next planting year • Input post-plant audit data to Forests Ontario and invoice for funding • Conduct required Fall survival assessment data collection (October/ November). Data due to Forests Ontario by Nov. 30th each year. • Example: survival assessment data is required for the 1st, 2nd and 5th years of planting. • In Fall 2020, staff assessed planting from 2020, 2019 and 2016. • Generally, a 2% assessment: 492,700 trees on 91 properties

47 12 Future of the Afforestation Program

Funding Opportunities

• Forest Ontario’s 50 Million Tree Program – at least next 3 years • Highway of Heroes Tree Campaign - at least 1 more year • New: Funding opportunities through Tree Canada in Ontario • New: 2 Billion Tree Initiative, Canada wide, goal to plant 200,000,000 trees per year for 10 years • New: Trees for Life – national program

48 13 Challenges

• Availability of Plant stock to support forestry programs in Ontario • Nursery Capacity • Seed Collection • Need to sow plants now for 2023-2024 • Delivery Agent Capacity • Multiple program opportunities • Working with potential partners in a consistent manner • Land availability

49 14 Thank You Rick Knapton Forestry Coordinator [email protected]

50 15 Attachment #3 - Full Authority Minutes of April 28, 2021

Report # IR-045-21

Date: April 28, 2021

To: Full Authority Board

From: Tom Beaubiah Manager, Conservation Lands

1.0 Type of Report Consent Item ☐ Item for Board Consideration ☒

2.0 Topic

Proposed Capital Project – Little Cataraqui Creek Conservation Area Outdoor Centre Fire Detection System Repair (PR 000307)

3.0 Recommendations

That Report IR-045-21, Proposed Capital Project – Little Cataraqui Creek Conservation Area Outdoor Centre Fire Detection System Repair (PR 000307), Be Received; and,

That Project PR 00307 - Little Cataraqui Creek Conservation Area Outdoor Centre Fire Detection System Repair, Be Created; and,

That $3,500 Be Transferred, from the Facilities Reserve to PR 00307 Little Cataraqui Creek Conservation Area Outdoor Centre Fire Detection System Repair; and,

That Troy Life and Fire Safety Ltd. as the inspection company contracted annually to certify the Outdoor Centre’s fire detection system, Be Retained to perform the repair.

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4.0 Purpose

The purpose of this report is to seek approval to add PR 00307 Little Cataraqui Creek Conservation Area Outdoor Centre Fire Detection System Repair (detail sheet Attachment #1) to the 2021 capital budget including the associated reserve transfers. Additional approval is requested to sole source the repair to Troy Life Fire and Safety Ltd.

5.0 Background

The Little Cataraqui Creek Conservation Area Outdoor Centre (ODC) is a publicly accessible facility that hosts meetings, special events, education and public programming activities. The ODC is open to the public and as such is equipped with a fire detection system that is inspected annually by a certified contractor in accordance with Ontario Fire Code (Section 6.3 and U.L.C S-536 M04. Section 6.4, Section 6.5, Section 6.2, Section NFPA 25A and Ontario Regulation 67/8711 Section 2.7.3.3.). Upon passing the inspection, a certificate is provided that documents the inspection and that the system is fully operational. The system is also inspected/tested regularly by staff.

Troy Life Fire and Safety Ltd. has been contracted by Cataraqui Conservation to perform the maintenance inspections. During the 2021 annual inspection, it was noted that the service panel had an indicator light that is no longer functioning. It is no longer possible to service the panel therefore replacement is required. Additional minor upgrades are also suggested (replacement of strobes and horns).

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6.0 Strategic Plan

This report supports Goal F in the Strategic Plan, Cataraqui 2020.

To operate an efficient and financially sound organization that provides excellent service to the community; promotes best environmental practices; and that offers a healthy, positive and nurturing workplace environment for staff, members and volunteers.

• Maintain a positive image in the community.

• Make customer service a top priority in all work areas.

• Maximize the efficient use of time and resources to avoid waste.

• Demonstrate leadership in environmental design as well as energy and materials conservation.

• Foster the health, safety, morale and career development of our staff.

• Maintain up-to-date corporate policies.

• Maintain internal capacity in support services such as accounting, communications, document management, geomatics and information technology.

• Manage capital assets in a long-term, sustainable way.

7.0 Input from Other Sources

Cataraqui Conservation staff have been discussing the fire detection system deficiencies with Troy Life and Safety Ltd. in order to ensure compliance with the Ontario Fire Code.

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8.0 Analysis

The fire detection system is required under the Ontario Fire Code. While the deficiencies do not affect the operation of the system (operational for fire detection/alert at the time of the inspection), the failure of the indicator light does not allow for visual monitoring of the system functionality; therefore, an inspection certificate cannot be issued for the system. An annual inspection certificate is required to operate the facility as such repair of the system is required at the earliest opportunity to ensure compliance with the Ontario Fire Code.

With the replacement of the service panel, additional works suggested through the inspection (replacement/updating of strobes/horns) can be included which is cost effective to incorporate into the project.

Per Cataraqui Conservation’s Procurement Policy, staff are requesting permission to sole source Troy Life Fire and Safety Ltd. for the repairs to the system. Troy Fire and Safety Ltd. was retained to inspect and service the fire detection system. As the costs associated with the replacement of the service panel exceeds $2500, three written quotes would normally be obtained. As Troy Fire and Safety Ltd. has performed the inspection it would be appropriate to retain their services through sole sourcing for the replacement and upgrades necessary to obtain a certificate for the fire detection system.

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9.0 Financial Implications

There is a sufficient reserve balance to allow for the repair. Funding details are provided below in Table 1 - Funding for Proposed Project – ODC Fire Detection System Repair.

Table 1 - Funding for Proposed Project – ODC Fire Detection System Repair

Project Funding *Available Funds to be Remaining Source Funds Allocated Funds PR 00307 Facilities $433,294 $3,500 $429,794 Little Reserve Cataraqui Creek Conservation Area Outdoor Centre Fire Detection System Repair *Available funds represents projected 2021 year end balance as of January 1, 2021

10.0 Conclusion

The creation of Capital Project PR 00307 Little Cataraqui Creek Conservation Area Outdoor Centre Fire Detection System Repair will permit the repair of the fire detection system at the Outdoor Centre which will ensure compliance with the Ontario Fire Code. Utilizing Troy Life and Safety Ltd. will allow for the project to be completed consistent with their inspection and recommendations.

Respectfully submitted, Approved for circulation, (Original Signed by) (Original Signed by)

Tom Beaubiah Katrina Furlanetto, M.Env.Sc., Manager, Conservation Lands General Manager

Attachment: PR 00307 Little Cataraqui Creek Conservation Area Outdoor Centre Fire Detection System Repair Detail Sheet

55 Attachment #1 - Report IR-045-21 - Proposed Capital Project - ODC Fire Detection System Repairs

Return to Top Page

Cataraqui Region Conservation Authority Last Revised: Project # PR 00307 Capital Project Detail Sheet April 28, 2021 Little Cataraqui Creek Conservation Area Outdoor Centre Fire Project Name: Detection System Repair Overview:

Goal F Providing Service Strategic Plan Goals:

Work Plan Initiative:

Board Reports / Resolutions: IR-045-21

State of Good Repair or Growth: State of Good Repair

Related Operations Business Unit: 361 LCCCA Outdoor Centre

Annual Operating Budget Impact: $0

Staff Lead: Coordinator, Operations Planning Description:

The Fire panel at the Outdoor Centre is in need for replacment as a result of the Annual Inpsection of the system in 2021.

Project Year Projected End Timeline: 2021 2021 Revenues:

Sources Reserve Federal Provincial Donation Other Notes

Facilities $3,500

SUBTOTAL $3,500 $0 $0 $0 $0

TOTAL $3,500

56 Report # IR-048-21

Date: May 26, 2021

To: Full Authority Board

From: Tom Beaubiah, Manager Conservation Lands

1.0 Type of Report Consent Item ☐ Item for Board Consideration ☒

2.0 Topic

Buells and Butlers Floodplain Mapping Update (PR 00069) – Final Report

3.0 Recommendations

THAT Report IR-048-21, Buells and Butlers Floodplain Mapping (PR 00069) – Final Report, Be Received; and,

That staff Be Directed to use the results from the reporting and mapping to inform planning and permitting programs as well as other watershed initiatives effective immediately.

4.0 Purpose

The purpose of this report is to provide results of the Buells and Butlers Floodplain Mapping Update prepared by AHYDTECH Geomorphic Ltd. that will be used to inform decisions related to natural hazard management and watershed initiatives by Cataraqui Conservation staff.

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5.0 Background

Cataraqui Conservation works to mitigate the impacts of natural hazards (e.g. flooding and erosion), to regulate development within hazardous lands (e.g. floodplains), and conduct flood forecasting and warning services amongst other responsibilities. The creation and maintenance of natural hazard or floodplain mapping within the Cataraqui Region is an essential tool for defensive decision making and ensuring protection and resiliency within communities.

Municipalities rely on floodplain mapping and look to Cataraqui Conservation for providing the necessary data to inform planning and development decisions within local communities.

The Board will recall through report IR-056-20 Cataraqui Floodplain Mapping Strategy (PR 00037) that Cataraqui Conservation is developing a capital plan to update and create floodplain mapping throughout its jurisdiction. The updating of the Buells and Butlers Floodplain Mapping was identified in the strategy.

The project updates the existing outdated floodplain mapping for Buells and Butlers Creeks that flow through the City of Brockville. The project considered changes in the watershed over the last 20 years, including changes to creek crossings, drainage areas, hard surfaces, and storage that is part of the system (2 water control structures), as well as the consideration for changing climate conditions.

Natural hazard maps are used by municipalities and Cataraqui Conservation when updating official plans and zoning schedules, and in reviewing development applications to protect people and property from natural hazards and guide sustainable development activities.

The Special Advisor on Flooding Douglas McNeil was appointed by the Government of Ontario to provide expert advice to the Minister of Natural Resources and Forestry for improving flood resilience and enhancing public safety. Mr. McNeil’s report1 noted that “Having accurate floodplain maps help communities make efficient and effective planning decisions. The Office of the Auditor General suggests that up-to-date floodplain maps would allow municipalities to better plan for future growth in areas of low flood risk and build infrastructure and resiliency in high-risk flood areas.”

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6.0 Strategic Plan

This report supports Goal ‘B’ in the Strategic Plan, Cataraqui 2020.

To implement policies that will protect life and property from natural hazards such as flooding and erosion.

• Implement preventive policies for lands which may be subject to natural hazards.

7.0 Input from Other Sources

The General Manager, Manager, Watershed Planning & Engineering and Engineer, Water Resources worked with City of Brockville staff to undertake the project.

Cataraqui Conservation through Capital Project PR 00169 (Buells and Butlers Floodplain Mapping Update) retained AHYDTECH Geomorphic Ltd. to review and update the floodplain mapping.

Input was also provided internally by the Supervisor, Development Review, Manager, Conservation Lands, Technologist, Water Resources, Supervisor, Communications and Education, and GIS & Corporate Technology Analyst.

Two public open houses were held to advise the public of the project and to receive feedback and questions. On June 27, 2019 an initial open house was held to inform the public of the project initiation. A second open house was held on May 17th, 2021 to and to present the findings of the consultant. Due to the COVID-19 pandemic the second open house was held virtually.

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8.0 Analysis

Cataraqui Conservation has a total of 11 watersheds covering 3,800 km2 (380,000 Ha or 1500 sq. mi) with a population of approximately 210,000. The length of the watercourses and shorelines is about 1,600 km of which approximately 800 km (500 miles) have been mapped over the past three or more decades. These numbers do not account for the over 200 inland lakes within the Cataraqui Region watershed. Much of Cataraqui Conservation’s jurisdiction is unmapped with many of the previous mapping layers becoming dated based on new flooding information.

The Buells and Butlers Floodplain Mapping Update was initiated as a 2019 Capital Project (PR 00169 (Buells and Butlers Floodplain Mapping Update) as a priority mapping update due to significant fluctuations within the Buells and Butlers Creek watershed system and the identification of areas that were not included in the original floodplain mapping. The mapping is critical to inform regulatory decisions in a developing area of Cataraqui Conservations jurisdiction. The report prepared by AHYDTECH Geomorphic Ltd. provides an in-depth modelling update to the mapping to reflect current conditions Attachment #1 Buells and Butlers Floodplain Mapping update.

Attachment #2 Buells and Butlers Creeks Floodplain Mapping Update includes the proposed additional and removed floodplain area. The map compares the results of the recent modelling with prior mapping by indicating where floodplain extent has expanded or has been reduced. With the exception of some isolated floodplain expansions throughout the system, there is limited change. The greatest change is the inclusion of creek areas that were not previously mapped.

Attachment #3 map shows the original Buells and Butlers regulatory floodplain currently in use.

Attachment #4 map shows the updated regulatory floodplain in draft.

As part of the consultation process for this project, the final public open house was held on May 17, 2021 as a virtual meeting. The event was advertised in social media posts, a press release, and paid advertisement in the local newspaper. Comment and questions from the public were limited. Cataraqui Conservation staff responded to the questions received in advance of the open house. The consultant and Cataraqui Conservation staff were available at the open house, questions were of a general nature and did not affect the results and/or outcome of the report.

60 Page 5 of 6 Cataraqui Conservation – Report IR-048-21 – Buells and Butlers Floodplain Mapping Update (PR 00069) – Final Report May 26, 2021

The Buells and Butlers Floodplain Mapping update provides Cataraqui Conservation the ability to mitigate flood risk in the region and promote resilient communities. Staff recommend adoption of the mapping update to inform planning and permitting programs as well as other watershed initiatives effective immediately.

9.0 Financial Implications

Funded through the Watershed Management Reserve, the Buells and Butlers Floodplain Mapping Update was eligible for 50% grant dollars through the Federal Natural Disaster Mitigation Program (NDMP). The project is within the budget allocation through PR00169 - Buells and Butlers Creek Floodplain Mapping Update.

Funding for the project included $15,000 from the Watershed Management Reserve, $35,000 from the City of Brockville, and $57,500 from the National Disaster Mitigation Program for a project financial limit of $107,500.

Due to the COVID-19 pandemic, extension of the funding approval was requested and approved with the interest to hold an in-person public open house. This was not feasible and a virtual meeting was held.

Upon adoption by the Board, final financial reporting commitments can be completed and the project closed through the next Capital Closure Report.

61 Page 6 of 6 Cataraqui Conservation – Report IR-048-21 – Buells and Butlers Floodplain Mapping Update (PR 00069) – Final Report May 26, 2021

10.0 Conclusion

Implementation of the Buells and Butlers Floodplain Mapping Update will ensure that Cataraqui Conservation’s hazard and floodplain mapping program accounts for risk mitigation, follows best management practices, and directly informs planning and development decisions to support resilient communities.

Respectfully submitted, Approved for circulation, (Original signed by) (Original signed by) Tom Beaubiah Katrina Furlanetto, M.Env.Sc Manager, Conservation Lands General Manager

Attachments:

1) Buells and Butlers Floodplain Mapping Update Report including Appendices A-E prepared by AHYDTECH Geomorphic Ltd. June 2020

2) Buells and Butlers Floodplain Mapping Comparison

3) Buells and Butlers Floodplain Mapping Current

4) Buells and Butlers 2020 Updated Floodplain Mapping (Draft)

References:

1 Douglas McNeil, P.Eng., McNeil Consulting Inc. – Winnipeg, Manitoba An Independent review of the 2019 flood events in Ontario (2019), https://files.ontario.ca/mnrf-english-ontario-special-advisor-on-flooding-report- 2019-11-25.pdf

62 Report # IR-049-21

Date: May 26, 2021

To: Full Authority Board

From: Dianne Doyle, Coordinator, Little Cataraqui Creek

1.0 Type of Report Consent Item ☒ Item for Board Consideration ☐

2.0 Topic

Public Programs Update

3.0 Recommendations

That Report IR-049-21, Public Programs Update, Be Received.

4.0 Purpose

The purpose of this report is to update the Full Authority Board on the Public Programs run out of the Outdoor Centre at Little Cataraqui Creek Conservation Area and how staff pivoted to continue to serve our community throughout the COVID-19 pandemic.

This report accompanies staff presentation – Public Programs & More at the Outdoor Centre, May 26, 2021.

63 Page 2 of 8 Cataraqui Conservation – Report IR-049-21 – Public Programs Update May 26, 2021

5.0 Background

Public Program activities are a long-standing staple at the Little Cataraqui Creek Conservation Area and provide a valuable environmental education service to our watershed community. Operating out of the Outdoor Center, programs take place each year on the weekends from late September/early October until mid- May. The goal of the program is to provide a welcoming presence in the community, create a positive connection with residents, and educate visitors about the environment and conservation in a way that can be enjoyed by participants of all ages. Stemming from the education department philosophies of learning with your head, heart, and hands, Public Program staff strive to deliver programming that instills a sense of awe and connection to the natural world. Some of the programs offered include guided hikes and walks, speaker series, family friendly crafts, outdoor Winter Recreation and Maple Madness.

For many residents, taking part in a Public Program is their first introduction to all the great work that is done by Cataraqui Conservation. Visitors come to enjoy the natural spaces and trails or take in an event and discover all the work that is done behind the scenes by Cataraqui Conservation staff in the community and watershed.

Public Programming is one of the many services run out of the Outdoor Centre at Little Cataraqui Creek Conservation Area. An integral member of the Communications and Education Department, the Coordinator, Little Cataraqui Creek also oversees the daily maintenance and running of the Outdoor Centre, coordinates event and meeting room rentals for the west hall, merchandise program, conservation area group bookings and scientific permits for all Cataraqui Conservation properties and assists the education team with administration and registration for summer camp and nature programs.

64 Page 3 of 8 Cataraqui Conservation – Report IR-049-21 – Public Programs Update May 26, 2021

6.0 Strategic Plan

This report supports Goal ‘E’ in the Strategic Plan, Cataraqui 2020.

To provide opportunities for the public to learn from the public open spaces within the jurisdiction, and to respect the local natural environment.

• Promote a range of conservation education opportunities for watershed residents

• Promote our role and message to watershed residents, member municipalities, and partner agencies

7.0 Input from Other Sources

• Supervisor, Communications and Education • Financial Analyst

8.0 Analysis

Public Programs have evolved and grown over the past few years into a robust offering of family friendly activities and important positive connections to the watershed community. With the onset of the global pandemic, services shut down, and led to the emergency layoff of full-time and part-time staff at the Outdoor Centre. It has been a challenging time for the program and staff have had to pivot, adapt and evolve to continue to provide this important community service to residents during these unprecedented times.

In March of 2020, as staff were starting the Maple Madness program, COVID-19 was becoming more of a concern and it was decided to cancel the remainder of the 2020 Maple Madness activities. In the days ahead, spring programming was cancelled, and the Outdoor Center closed to the public. This meant the cancellation of scheduled room rentals, programming for the foreseeable future, and all shifts for part-time staff.

65 Page 4 of 8 Cataraqui Conservation – Report IR-049-21 – Public Programs Update May 26, 2021

During the first months of COVID-19, it became clear how important trails and natural spaces were going to be during this unprecedented time. There has been significant growth in the number of visitors to Little Cataraqui Creek Conservation Area, and all conservation areas, with people looking for safe outdoor programming options and spaces. Over the summer months of 2020, staff made the tough decision to delay bringing back part-time staff for fall programs and worked internally on how to adapt programs, bring back staff, and create a safe and inviting space for the community. The Public Program team also worked closely with Kingston Frontenac Lennox & Addington Public Health to interpret constantly changing provincial guidelines to produce health and safety protocols for the Outdoor Centre and program operations.

In October 2020, the Outdoor Center re-opened to the public and has remained open in some capacity ever since. Re-opening came with a whole new regime that included restricted visitor flow in the space (one way traffic), limited visitor capacity, sanitization of the building, screening and contact tracing of visitors, and daily screening of staff. It also meant a significant restructuring to the room rental side of the business and how to safely offer rentals with limited numbers and restrictions on food service. Staff were able to offer a modified room rental and successfully welcomed rental clients back.

As winter approached, it was clear that many changes had to happen to adhere to the ongoing COVID-19 guidelines. Previously, the winter recreation rental program saw large groups of people in close quarters getting skis or snowshoes in the Outdoor Centre and gathering inside for a hot drink and a chat. Since the start of the pandemic, making our business safe means the least amount of close contact and touchpoints as possible. A new approach to deliver the winter recreation program was created where visitors could rent their winter equipment online and schedule a time for pick-up, allowing staff to monitor the flow of people in the Outdoor Centre. A new equipment rental office was created in the general-purpose room on the main floor with one-way traffic flow with the least number of touchpoints and time inside as possible. An inventory of all winter equipment was taken, added to the online booking system, and then staff waited for snow to arrive.

As soon as staff were ready to launch adapted winter programs and the new online system, the Province went into the grey COVID zone. That meant no one was allowed inside the Outdoor Centre and staff again pivoted to offer a curbside delivery method where skis and snowshoes were brought to the customer on the front lawn. Once the curbside rental model was devised and put in place, a Stay- At-Home Order was announced that cancelled all Winter Recreation programming until the end of January 2021. Once out of lockdown, winter rentals started along with beginner ski lessons.

66 Page 5 of 8 Cataraqui Conservation – Report IR-049-21 – Public Programs Update May 26, 2021

Some minor procedural hiccups were experienced the first weekend of winter programming, and the new protocols and online system worked well. The new process increased the efficiency of the program and staff time resulting in a faster turnaround time for visitors. The online booking tool was a great customer service addition: in the past visitors would randomly show up to the Outdoor Centre on a first come, first served basis, meaning during times of high demand, they might miss out on getting a rental. With the online system, customers can see the availability of equipment and come to the conservation area knowing it is secured for a great day of winter fun. Staff received positive feedback on the online system and will be looking to implementing this permanently for equipment rentals.

With the winter recreation program underway, staff turned their attention to Maple Madness 2021. Maple Madness is one of Cataraqui Conservation’s most popular programs and the conservation area is packed with visitors who take a wagon ride back to the sugar bush to learn how maple syrup is made in the olden days and how it is made today. The highlight of the program is sitting down to delicious pancakes covered in maple syrup. Other Maple activities include puppet shows, face paining, maple taffy and tree tapping demos, ‘old tyme’ sugar bush chores, and a self-guided interpretive trail. Maple Madness normally runs all weekends in March and during March break. During an average year, Maple Madness sees approximately 10,000 visitors from all areas of the Province and serves 13,500 plus pancakes over the 13 days of programming.

Staff from almost every Cataraqui Conservation team, including communications, education, lands, and operations came together to plan what a 2021 pandemic Maple Madness might look like. It soon became clear that the existing Maple Madness program was not an option in the current pandemic state. Again, staff pivoted and offered activities that centered around the theme of maple for three weekends in March. This included interpretive hikes in the sugar bush in collaboration with education staff and the creation of a new interpretive display on the back lawn at the Outdoor Centre for those that could not manage the 20- minute walk to the sugar bush. Once again, the online booking tool was used to allow visitors to book a program and time slot creating a process to monitor the number and flow of people and satisfy Public Health regulations like symptom screening and contact tracing. The modified programming was popular, and participants were enthusiastic to have programming to celebrate maple and spring. Although it was challenging and disappointing to not offer the normal Maple Madness celebration for the community, there were many positive comments from visitors thanking staff for working hard to provide modified programs.

67 Page 6 of 8 Cataraqui Conservation – Report IR-049-21 – Public Programs Update May 26, 2021

Change has been the prevalent theme for 2020-2021 programming and currently shows now sign of slowing. For April, staff planned several hikes and activities that families could take part in over the “new” spring break. Unfortunately, the COVID-19 numbers in the Province were on the rise and another lockdown and Stay-At-Home order was imposed. Activities were moved online, and staff were able to keep the Outdoor Centre open for curbside service. Public Programs wrapped up the weekend of May 8, 2021 and staff are looking forward to starting up new programs in the fall.

9.0 Financial Implications

Visitor use of Little Cataraqui Creek Conservation area and public programs go hand in hand. Visitation to all conservation areas and trails has been up and it is a highlight to see more of the community discover and enjoy the amenities at Little Cataraqui Creek and our other conservation areas.

Throughout the pandemic, Public Program staff have worked with lands and operations to pivot programs to run safely and implement new payment systems to offer contactless transactions. Little Cataraqui Creek has a daily entrance fee at the gatehouse which is self serve and has many touchpoints. To make this process safer, staff implemented an online contactless gate fee tool where visitors can pay via credit card. The online payment option has been active since June 2020. With easier payment options, better visibility of our self serve-gate fee and increased visitor traffic, staff have seen a drastic increase to the self- serve gate fee revenue. For the period between January to March 2021 self- serve fees have collected approximately $10,000. For the same period in 2020 self-serve fees collected approximately $2,100 in revenue.

The success of our Winter Recreation program and increased visitor traffic to the property has led to an above-average year of annual pass sales so far.

Annual Pass sales for the period January to April • 2021: 510 passes sold • 2020: 233 passes sold • 2019: 316 passes sold

Annual Pass revenue for the period January to December (full year) • 2021: 510 as of the end of April - $29,115 (four months) • 2020: 738 passes sold - $47,000 • 2019: 671 passes sold - $43,995

68 Page 7 of 8 Cataraqui Conservation – Report IR-049-21 – Public Programs Update May 26, 2021

An Annual Pass is $85 and gives the holder entry into Little Cataraqui Creek Conservation Area for one year.

The Winter Recreation program also had a good year considering the community was in lockdown for most of January and mother nature only allowed the rental of winter equipment for two weekends in 2021 (four days). A normal winter recreation program will run on the weekends in January and February, a possible 16 days of programs.

• 500 sets of skis and 186 sets of snowshoes rented • $8,380 in rental revenue and $778 in ski lesson revenue (2 days of lessons) • Ski trails were open and groomed when conditions permitted under grey and lockdown conditions. Visitors with their own ski or snowshoe equipment were able to use the trails which contributed to the spike in entrance fees and annual pass sales.

10.0 Conclusion

Staff are pleased to report that although 2020 and early 2021 have brought significant challenges to Public Programs, the Communications and Education team has worked hard to adapt and continue providing a safe environment with valuable service to visitors, annual pass holders, and the community.

Feedback from the community:

• Message left on the back of a self-serve envelope at the gate: “Thank you for your continuous support in my healing journey.” • Emailed note to staff: “I have been attending and walking the trails of the conservation area since the lock down approx. 6 weeks ago. I have been paying the $5.00 fee until today when Dianne assisted me in buying an Annual Pass. I have been impressed with operation of the area and maintenance of the trails. In these trying times the staff who take care of the area should be very proud of their efforts, I AM.” • Gratitude has also been expressed from our long-time room rental clients that the team worked hard with the Health Unit to find a way to offer rentals safely in each stage of the pandemic and not just close the doors. Businesses who offer essential health and safety training have found it difficult to find spaces to run their programs.

69 Page 8 of 8 Cataraqui Conservation – Report IR-049-21 – Public Programs Update May 26, 2021

The pandemic has hit public programs staff and activities hard however the team has been able to bring back part-time staff, continue to offer service via curbside opportunities and most of all has been able to grow our connection to the community as a result of being open and available to welcome new and returning visitors during these trying times.

Respectfully submitted, Approved for circulation,

(Original signed by) (Original signed by)

Dianne Doyle Katrina Furlanetto, M.Env.Sc Coordinator, Little Cataraqui Creek General Manager

70 Report # IR-050-21

Date: May 26, 2021

To: Full Authority Board

From: Travis York GIS & Corporate Technology Analyst

1.0 Type of Report Consent Item ☐ Item for Board Consideration ☒

2.0 Topic

Eastern Ontario LiDAR Proposed Acquisition - Update

3.0 Recommendations

That Report IR-050-21 – Eastern Ontario LiDAR Proposed Acquisition - Update, Be Received; and,

That staff Be Directed to enter into an agreement with South Nation Conservation for participation in the Eastern Ontario LiDAR project for the approximate amount of $149,803 (plus HST); and,

That staff Be Directed to enter into an agreement with Airborne Imagery for collection of LiDAR in 2022; and,

That staff Be Directed to enter into agreements with participating municipalities and project partners to formalize funding commitments.

4.0 Purpose

To provide an update on the partnership opportunity previously brought forward in report IR-098-20, Eastern Ontario LiDAR Proposed Acquisition (October 2020) for the acquisition of LiDAR imaging products to support municipalities and watershed initiatives.

71 Page 2 of 6 Cataraqui Conservation – Report IR-050-21 - Eastern Ontario LiDAR Proposed Acquisition - Update May 26, 2021

5.0 Background

As noted in report IR-098-20, Eastern Ontario LiDAR Proposed Acquisition (October 2020), five neighboring Conservation Authorities (CAs) have expressed interest to jointly acquire LiDAR imagery to update and complete coverage throughout their respective watersheds. Acquiring refined, updated, and in some cases new LiDAR provides value to support initiatives such as:

• Streamlining local development by providing accurate topographic information at the pre-consultation stage of the planning and approval process, saving taxpayers the additional cost of surveying the lot

• Future municipal/Conservation Authority infrastructure projects and development that require topographical information (e.g. surveying)

• Natural hazard modeling that identifies and helps to mitigate the impact of hazards on infrastructure and urban development.

• Modernization of floodplain studies completed 30-40 years ago and prioritizing needs for new floodplain mapping

• Emergency management such as the Flood Forecasting and Warning program, which provides advance-notice of flood risk to municipalities.

Approximately 80% of the Cataraqui Region watershed has been previously flown. LiDAR was purchased in 2009 and 2014 at varying degrees of accuracy Attachment #1. There is a need to update LiDAR across the landscape, especially in areas with limited data and that of rapidly changing urban development.

Since October 2020, there has been significant progress in refining the LiDAR acquisition partnership. The partners are now ready to enter into funding and contract agreements to formalize the project and begin imaging flights as early as fall 2021.

72 Page 3 of 6 Cataraqui Conservation – Report IR-050-21 - Eastern Ontario LiDAR Proposed Acquisition - Update May 26, 2021

6.0 Strategic Plan

This report supports Goal F in the Strategic Plan, Cataraqui 2020.

• Maintain a positive image in the community.

• Make customer service a top priority in all work areas.

• Maximize the efficient use of time and resources to avoid waste.

• Demonstrate leadership in environmental design as well as energy and materials conservation.

• Foster the health, safety, morale and career development of our staff.

• Maintain up-to-date corporate policies.

• Maintain internal capacity in support services such as accounting, communications, document management, geomatics and information technology.

• Manage capital assets in a long-term, sustainable way.

7.0 Input from Other Sources

The General Manager has been discussing a potential LiDAR acquisition project with the GIS and Corporate Technology Analyst and representatives from South Nation Conservation, Mississippi Valley Conservation, Rideau Valley Conservation, and Raisin-Rideau Conservation. Meetings have also been held with Frontenac County, United Counties of Leeds and Grenville, Lennox & Addington County, City of Kingston and Loyalist Township.

The Ministry of Natural Resources and Forestry (MNRF) has agreed to work with the partners on the Quality Control and Quality Assurance (QC\QA) of the data once it is received from the vendor.

73 Page 4 of 6 Cataraqui Conservation – Report IR-050-21 - Eastern Ontario LiDAR Proposed Acquisition - Update May 26, 2021

Frontenac County expressed interest in flying their entire jurisdiction which includes 785 square kilometers within Quinte Conservation’s watershed. The General Manager has been working with Quinte Conservation as an additional partner to be added to the eastern LiDAR acquisition partnership for a potential add-on flight to be scheduled in 2023. Confirmed participation from Quinte Conservation is expected this summer.

8.0 Analysis

Staff met with municipalities and partner agencies to discuss a potential partnership and cost-share model. An eastern Ontario partnership would reduce costs significantly through an economy of scale by reducing the overall cost per square kilometer to approximately half the price of the 2014 collection.

The proposed LiDAR collection area for the full project can be seen in Attachment #2. In the Cataraqui watershed, the proposed flight of 2635 km2 will fill in the remaining areas not previously collected and re-fly the areas collected in 2009 with a much more accurate and up to date dataset.

The proposed LiDAR collection will be flown to United States Geological Survey (USGS) QL0 specifications - see Table 1: LiDAR Specifications. The QL0 specification is the current recommendation for LiDAR used in floodplain mapping.

Table 1: LiDAR Specifications

Land Use Resolution at 95th Percentile Roads / buildings 8.6 cm Crop / Pasture 13.6 cm Forest / Woodland 20.9 cm Thicket / Shrub 24.2 cm

South Nation Conservation agreed to take on the role of project management on behalf of the partnership. A Request for Information was issued on February 23, 2021 to allow vendors the opportunity to provide feedback on the specifications for the upcoming Request for Quotations (RFQ). Five LiDAR companies were circulated and provided feedback during this phase on the feasibility of the project and the required specifications.

74 Page 5 of 6 Cataraqui Conservation – Report IR-050-21 - Eastern Ontario LiDAR Proposed Acquisition - Update May 26, 2021

On March 10, 2021 the RFQ was issued. The five companies previously contacted were circulated directly, and the RFQ was also posted to the Bidingo website, an online electronic tendering portal. The lowest bid was submitted by Airborne Imaging Inc. Pending approval by all five conservation authority Boards for project participation, staff recommend contracting Airborne Imaging Inc. to complete the work.

Due to the size of the acquisition area, this will be a multi-year project, with contributions from partners in both 2021 and 2022. Based on the proposed LiDAR acquisition schedule, South Nation Conservation, Rideau Valley, and Mississippi Valley areas will be flown in fall 2021; remaining areas (Raisin Region and Cataraqui Conservation) will be flown in 2022.

9.0 Financial Implications

There is no impact on the approved 2021 Operating or Capital Budget. Cataraqui Conservation had previously identified capital project PR 00182 – LiDAR Topographic Data Acquisition ($85,000) for purchasing LiDAR in 2022.

Based on quoted cost, the proposed area within Cataraqui Conservation’s watershed to be flown will cost a total of $149,803 or $56.83 / km2. To support the acquisition, the City of Kingston has committed to fully funding their jurisdiction Attachment #3. The United Counties of Leeds & Grenville Attachment #4 has confirmed their intent to funding the flight for their municipalities and entire area. Frontenac County Attachment #5 has noted participating in principle starting in 2022. A confirmed funding commitment is pending Quinte Conservation’s participation and budget development discussions with Frontenac County in late summer 2021. Should Frontenac County no longer wish to participate, Cataraqui Conservation can cover the proposed area within the allocated reserve funds for the project. Loyalist Township has also been approached as an independent funding partner. A decision on participation from the Township is expected by summer 2021. Cataraqui Conservation intends to fly their area regardless. The funding breakdown is outlined in Table 2 - 2022 Proposed LiDAR Funding for Cataraqui Conservation Flight Area.

75 Page 6 of 6 Cataraqui Conservation – Report IR-050-21 - Eastern Ontario LiDAR Proposed Acquisition - Update May 26, 2021

Table 2: 2022 Proposed LiDAR Funding for Cataraqui Conservation Flight Area

Funding Partner Committed Funds

Cataraqui Conservation $63,111 City of Kingston $26,768 Frontenac County $18,065 United Counties of Leeds & Grenville $41,859 Total LiDAR Cost $149,803

The complete project budget with all contributions and cost is valued at approximately $700,000 (plus HST).

10.0 Conclusion

Pending approval of the Board, Cataraqui Conservation staff recommend entering into the necessary agreements to finalize partnerships with all parties to acquire LiDAR for the watershed. Project deliverables will greatly assist Cataraqui Conservation and member municipalities with achieving future strategic goals (e.g. updating floodplain mapping).

Respectfully submitted, Approved for circulation,

(original Signed by) (original Signed by) Travis York Katrina Furlanetto, M.Env.Sc GIS & Corporate Technology Analyst General Manager

Attachments:

1) Cataraqui Conservation current LiDAR coverage - map 2) Proposed LiDAR Collection Area - map 3) Letter City of Kingston 4) Letter United Counties of Leeds & Grenville 5) Letter Frontenac County

76 Attachment #1 - Report IR-050-21 Eastern Ontario LiDAR Proposed Acquisition - Update Cataraqui Conservation LiDAR Coverage

Legend Lidar Projects LiDAR 2009 LiDAR 2014

µ Scale: 1:450,000 0 2.5 5 10 15 20

Kilometers77 Attachment #2 - Report IR-050-21 Eastern Ontario LiDAR Proposed Acquisition �- Update

Jurisdiction • Cataraqui Region D MNRF • Mississippi Region D Raisin Region D Rideau Valley D South Nation

Map Date: 78January 28, 2021 Attachment #3 - Report IR-050-21 Eastern Ontario LiDAR Proposed Acquisition - Update

79 80 Attachment #4 - Report IR-050-21 Eastern Ontario LiDAR Proposed Acquisition - Update

81 82 Attachment #5 - Report IR-050-21 Eastern Ontario LiDAR Proposed Acquisition - Update

County of Frontenac 2069 Battersea Rd. Glenburnie, ON K0H 1S0

T: 613.548.9400 F: 613.548.8460

frontenaccounty.ca

18 December 2020

Cataraqui Conservation Authority Mississippi Valley Conservation Authority Rideau Valley Conservation Authority

Via email: [email protected]; [email protected]; sommer.casgrain- [email protected];

Dear Madames:

Re: Frontenac County Council Meeting – December 16, 2020 – Options for Frontenac County regarding Conservation Authorities request for Support regarding Upcoming Stimulus Funding Opportunities

Please be advised that the Council of the County of Frontenac, at its regular meeting held December 16, 2020, passed the following resolution, being Recommend Reports from the Chief Administrative Officer, clause i):

Recommend Reports from the Chief Administrative Officer i) 2020-115 Office of the Chief Administrative Officer Options for Frontenac County regarding Conservation Authorities request for Support regarding Upcoming Stimulus Funding Opportunities Motion #: 190-20 Moved By: Councillor Martin Seconded By: Councillor Higgs Be It Resolved That the County of Frontenac support, in principle, the Conservation Authorities application for stimulus funding for the acquisition of LiDAR Elevation Data Project and the Rehabilitate K&P Bridge Project;

And Further That the County of Frontenac include, as part of the 2022 budget deliberations, a project proposal and funding formula for support for the acquisition of LiDAR Elevation Data Project. Carried

83 Letter to Conservation Authorities Options for Frontenac County regarding Conservation Authorities request for Support regarding Upcoming Stimulus Funding Opportunities Page 2 of 2

I trust you will find this in order; however should you have any questions or concerns, please do not hesitate to contact me at 613-548-9400, ext. 302 or via email at [email protected].

Yours Truly,

Jannette Amini, Dipl.M.M., M.A. CMO Manager of Legislative Services/Clerk

Copy: File Kelly Pender, Chief Administrative Officer

2069 Battersea Road, Glenburnie, ON K0H 1S0

T: 613.548.9400 | F: 613.548.8460 | frontenaccounty.ca

84 Report # IR-051-21

Date: May 26, 2021

To: Full Authority Board

From: Steve Knapton Coordinator, Operations Planning

1.0 Type of Report Consent Item ☐ Item for Board Consideration ☒

2.0 Topic

Proposed Capital Project –Cataraqui Trail Surface Improvements – Rideau Lakes Township (PR 00308)

3.0 Recommendations

That Report IR-051-21, Proposed Capital Project –Cataraqui Trail Surface Improvements - Rideau Lakes Township (PR 00308), Be Received; and,

That Project PR 00308 - Cataraqui Trail Surface Improvements Rideau Lakes Township, Be Created; upon confirmation of funding support through the Investing in Canada Infrastructure Program; and

4.0 Purpose

The purpose of this report is to seek approval to add PR 00308 Cataraqui Trail Surface Improvements – Rideau Lakes Township (detail sheet Attachment #1) to the 2021 capital budget, pending successful funding.

85 Page 2 of 5 Cataraqui Conservation – Report IR-051-21 – Proposed Capital Project –Cataraqui Trail Surface Improvements – Rideau Lakes Township (PR 00308) May 26, 2021

5.0 Background

The Township of Rideau Lakes has identified the Cataraqui Trail as a vital recreational asset to the municipality. Rideau Lakes Township staff have actively been seeking funding opportunities to support Cataraqui Conservation and the Cataraqui Trail.

The Cataraqui Trail is a 104 km non-motorized (excluding maintenance vehicles and snow mobiles) multi-use trail that extends from Strathcona in the west to Smith Falls in the east. The trail crosses four municipalities (Township of Stone Mills, Township of South Frontenac, Township of Rideau Lakes, and the City of Smith Falls).

The Township of Rideau Lakes identified the Investing in Canada Infrastructure Program (ICIP) as a potential grant opportunity to support a local asset. Township staff recommended Cataraqui Trail Improvements as an eligible project and pursued the funding opportunity. Through a joint partnership, an ICIP grant application was submitted to fund Cataraqui Trail improvements (surface, signage, drainage) within the section of trail from County Road 5 to Highway 15, this will improve approximately 10Km of the Cataraqui Trail.

6.0 Strategic Plan

This report supports Goal F in the Strategic Plan, Cataraqui 2020.

• Maintain a positive image in the community.

• Make customer service a top priority in all work areas.

• Maximize the efficient use of time and resources to avoid waste.

• Demonstrate leadership in environmental design as well as energy and materials conservation.

• Foster the health, safety, morale and career development of our staff.

86 Page 3 of 5 Cataraqui Conservation – Report IR-051-21 – Proposed Capital Project –Cataraqui Trail Surface Improvements – Rideau Lakes Township (PR 00308) May 26, 2021

• Maintain up-to-date corporate policies.

• Maintain internal capacity in support services such as accounting, communications, document management, geomatics and information technology.

• Manage capital assets in a long-term, sustainable way.

7.0 Input from Other Sources

The Chief Administrative Officer, Recreation and Volunteer Coordinator, and Clerk of the Township of Rideau Lakes have facilitated the grant procedure by assisting with the application development and submission process.

Cataraqui Conservation and the Township of Rideau Lakes through a joint partnership have applied for an ICIP grant and worked with program staff to ensure successful submission.

8.0 Analysis

The ICIP funding opportunity was made available to the Township of Rideau Lakes and Council made the decision to use the funding to support Cataraqui Trail Improvements within the municipal boundaries.

An application was successfully submitted through the Transfer Payment Ontario noting the Township transferred the lead of the project to Cataraqui Conservation. Upon approval of funding, this project will include major trail surface upgrades, brush clearing, signage, and gate installations within the Rideau Lakes boundary of the Cataraqui Trail. The work will focus on the section from County Road 5 to Highway 15. This section has been identified as a priority for improvement as the area is heavily grassed which requires routine maintenance and mowing. The upgrades to the trail will enhance the signage on the trail and reduce annual maintenance activities, allowing for efforts to be focused on other areas of the trail that require attention.

87 Page 4 of 5 Cataraqui Conservation – Report IR-051-21 – Proposed Capital Project –Cataraqui Trail Surface Improvements – Rideau Lakes Township (PR 00308) May 26, 2021

Cataraqui Conservation staff recommend the creation of this project as a needed investment to the Cataraqui Trail, as this work would not be feasible in-house for several years. Staff appreciate the partnership with Rideau Lakes Township to access municipal funding to support trail asset management.

9.0 Financial Implications

The ICIP grant is a 100% provincial-federal funding opportunity of up to $100,000, therefore, there are no financial implications to the organization. Staff recommend allocating these funds to the Cataraqui Trail Reserve for project implementation.

Cataraqui Conservation will be supporting the project with in-kind contributions such as labor and project management within the approved 2021 Operating Budget.

88 Page 5 of 5 Cataraqui Conservation – Report IR-051-21 – Proposed Capital Project –Cataraqui Trail Surface Improvements – Rideau Lakes Township (PR 00308) May 26, 2021

10.0 Conclusion

The ICIP grant will provide sufficient funds to surface, signage, and gate improvements to a section of the Cataraqui Trail that has been identified as requiring improvements. Pending successful funding approval, Cataraqui Conservation staff recommend the creation of project PR 00308 Cataraqui Trail Surface Improvements – Rideau Lakes Township and the allocation of funds to the Cataraqui Trail Reserve as part of the approved 2021 Capital Forecast.

Respectfully submitted, Approved for circulation, (Original Signed by) (Original Signed by) Steve Knapton Tom Beaubiah Coordinator, Operations Planning Manager, Conservation Lands

Approved for circulation, (Original Signed by) Katrina Furlanetto General Manager

Attachment: Capital Project Detail Sheet - PR 00308 Cataraqui Trail Surface Improvements – Rideau Lakes Township

89 Attachment #1 - Report IR-051-21 - Proposed Capital Project - CT Surface Improvements Rideau Lakes

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Cataraqui Region Conservation Authority Last Revised: Project # PR 00308 Capital Project Detail Sheet May 07, 2021

Project Name: Cataraqui Trail Surface Improvments - Rideau Lakes

Overview:

Goal F Providing Service Strategic Plan Goals:

Work Plan Initiative:

Board Reports / Resolutions: IR-051-21

State of Good Repair or Growth: State of Good Repair

Related Operations Business Unit: 340 Cataraqui Trail

Annual Operating Budget Impact: $0

Staff Lead: Coordinator, Operations Planning

Description:

This project will provide significant surface improvments to the Cataraqui Trail with the Rideau Lakes Boundary. Signage improvments and gate installlations will also be included within the project.

Project Year Projected End Timeline: 2021 2021 Revenues:

Sources Reserve Federal Provincial Donation Other Notes

Grant Funded $80,000 $20,000

SUBTOTAL $0 $80,000 $20,000 $0 $0

TOTAL $100,000

90 Report # IR-052-21

Date: May 26, 2021

To: Full Authority Board

From: Tom Beaubiah, Manager, Conservation Lands

1.0 Type of Report Consent Item ☐ Item for Board Consideration ☒

2.0 Topic

Proposed Capital Project – Cold Storage Facility Repairs (PR 00310)

3.0 Recommendations

That Report IR-052-21, Proposed Capital Project – Cold Storage Facility Repairs (PR 00310) Be Received; and,

That Project PR 00310, Cold Storage Facility Repairs Be Created; and,

That $6,000 Be Transferred from the Forestry Reserve to PR00310 - Cold Storage Facility Repairs.

4.0 Purpose

The purpose of this report is to seek approval to add PR00310 Cold Storage Facility Repairs (detail sheet Attachment #1) to the 2021 capital budget.

91 Page 2 of 4 Cataraqui Conservation – Report IR-052-21 – Proposed Capital Project –Cold Storage Facility Repairs (PR 00310) May 26, 2021

5.0 Background

Cataraqui Conservation operates a cold storage facility at the Little Cataraqui Creek Conservation Area (LCCCA). The facility was the former Outdoor Centre on the property, which was relocated and subsequently converted to a cold storage facility in support of the forestry spring seedling program April through to June each year.

On Thursday May 13, 2021 it was noted by Cataraqui Conservation’s Coordinator, Forestry that the cooling unit had stopped operating and a refrigeration technical service call was requested. Upon inspection, the unit required repairs that were outside the scope of the approved 2021 Operating Budget.

The cold storage facility is currently stocked with the spring 2021 seedling order.

6.0 Strategic Plan

This report supports Goal F in the Strategic Plan, Cataraqui 2020.

• Maintain a positive image in the community. • Make customer service a top priority in all work areas. • Maximize the efficient use of time and resources to avoid waste. • Demonstrate leadership in environmental design as well as energy and materials conservation. • Foster the health, safety, morale and career development of our staff. • Maintain up-to-date corporate policies. • Maintain internal capacity in support services such as accounting, communications, document management, geomatics and information technology. • Manage capital assets in a long-term, sustainable way.

92 Page 3 of 4 Cataraqui Conservation – Report IR-052-21 – Proposed Capital Project –Cold Storage Facility Repairs (PR 00310) May 26, 2021

7.0 Input from Other Sources

Cataraqui Conservation worked with the refrigeration contractor who diagnosed the cooling system to quote on the necessary repairs and perform the works.

8.0 Analysis

On Thursday May 13, 2021, the refrigeration unit was observed to no longer be operating and was therefore assessed by a refrigeration contractor. The cold storage facility is currently stocked with trees for the 2021 spring planting program and prolonged exposure to warm temperatures would reduce the viability of the planting stock.

It was necessary to take immediate action on the repairs. Additional preventative electrical improvements are also included in the repairs.

9.0 Financial Implications

The repairs are estimated at a cost of $6000. The 2021 Operating Budget is not sufficient to fund unanticipated significant repairs. The Forestry Reserve is established to support the forestry program and there are sufficient funds within the reserve to support the needed repair as noted in Table 1, Funding for Retroactive Project – Cold Storage Facility Repair.

Table 1 - Funding for Retroactive Project – Cold Storage Facility Repair

Project Funding *Available Funds to be Remaining Source Funds Allocated Funds PR 00310 Forestry $95,478 $6,000 $89,478 Cold Storage Reserve Facility Repair *Available funds represents projected 2021 year end balance as of January 1, 2021

93 Page 4 of 4 Cataraqui Conservation – Report IR-052-21 – Proposed Capital Project –Cold Storage Facility Repairs (PR 00310) May 26, 2021

10.0 Conclusion

To continue to operate the cold storage facility and support the current Forestry Program, emergency repairs were necessary. Without performing the repairs, a significant portion of the 2021 tree seedling stock would have perished.

Respectfully submitted, Approved for circulation, (Original Signed by) (Original Signed by) Tom Beaubiah Katrina Furlanetto Manager, Conservation Lands General Manager

Attachment: Capital Project Detail Sheet - PR 00310 Cold Storage Facility Repair

94 Attachment #1 - Report IR-052-21 Proposed Capital Project - Cold Storage Facility Repairs

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Cataraqui Region Conservation Authority Last Revised: Project # 310 Capital Project Detail Sheet (Date Revised)

Project Name: Cold Storage Facility Repair

Overview:

Goal F Providing Service Strategic Plan Goals:

Work Plan Initiative:

Board Reports / Resolutions: IR-052-21

State of Good Repair or Growth: State of Good Repair

Related Operations Business Unit: 364 Cold Storage

Annual Operating Budget Impact: $0

Staff Lead: Manager, Conservation Lands / Coordinator Forestry

Description:

The Cold Storage facility refrigeration unit has failed and components require repair/replacement in order to continue operation. The failure of the unit is at a critical time when seedlings are being stored for the 2021 spring planting season.

Project Year Projected End Timeline: 2021 2021 Revenues:

Sources Reserve Federal Provincial Donation Other Notes

Forestry $6,000

SUBTOTAL $6,000 $0 $0 $0 $0

TOTAL $6,000

95 Report # IR-053-21

Date: May 26, 2021

To: Full Authority Board

From: Tom Beaubiah Manager, Conservation Lands

1.0 Type of Report Consent Item ☐ Item for Board Consideration ☒

2.0 Topic

Temperance Lake Dam - Railing Replacement (PR 00050) - Update

3.0 Recommendations

That Report IR-053-21, Temperance Lake Dam - Railing Replacement (PR 00050) – Update, Be Received; and,

That staff Be Directed to sole source the Temperance Lake Dam - Railing Replacement (PR 00050) capital project to Lafromboise Construction Ltd.

4.0 Purpose

The purpose of this report is to request an increase to the total project value of PR 00050, Temperance Lake Dam - Railing Replacement to reflect a change in project scope, and to provide approval to sole source the railing replacement to Lafromboise Construction Ltd.

96 Page 2 of 5 Cataraqui Conservation – Report IR-053-21 – Temperance Lake Dam - Railing Replacement (PR 00050) – Update May 26, 2021

5.0 Background

Through the capital program, Cataraqui Conservation has been updating and improving safety measures at its water control structures. In 2020, Cataraqui Conservation received funding through the provincial Water and Erosion Control Infrastructure program (WECI) to perform upgrades at the structures including the replacement of railings at the Sydenham, Marsh Bridge, and Broome- Runciman structures, as well as to improve/replace safety signage.

The approved 2021 Capital Forecast includes the Temperance Lake Dam - Railing Replacement (PR 00050). Cataraqui Conservation staff have applied to the WECI program for 2021-22 funding for this project and anticipate notification of funding approval or denial early this summer (2021).

The original scope of the project, as outlined in the project detail sheet is to replace the railings at the water control structure. Through application to the WECI program, funds may be available to include the replacement of safety signage that is attached to the current railing.

With respect to the sole sourcing of the railing replacement, through a competitive tendering process, Lafromboise Construction Ltd. was retained as the successful bidder for the railing replacements in 2020. Cataraqui Conservation staff recommend maintaining consistency at its structures by continuing to contract Lafromboise Construction Ltd. to perform the replacement of the railing at the Temperance Lake Dam.

6.0 Strategic Plan

This report supports Goals B and D in the CRCA Strategic Plan, Cataraqui to 2020.

Goal B: To implement policies that will protect life and property from natural hazards such as flooding and erosion.

• Implement preventive policies for lands which may be subject to natural hazards.

97 Page 3 of 5 Cataraqui Conservation – Report IR-053-21 – Temperance Lake Dam - Railing Replacement (PR 00050) – Update May 26, 2021

Goal D: To facilitate protection of natural resources in order to conserve, restore, develop or manage them.

• Implement a land management program reflecting the different types of properties under CRCA ownership.

• Enhance the Authority's technical advisory program to member municipalities and the public to protect or enhance natural areas and functions.

7.0 Input from Other Sources

N/A

8.0 Analysis

Cataraqui Conservation staff have replaced railings and signage at the Sydenham, Marsh Bridge, and Broome-Runciman water control structures. Although the scope of PR00050, Temperance Lake Dam - Railing Replacement was originally limited to the railing replacement, the availability of grant funding through WECI would allow for the inclusion of safety and identification signage (Attachment #1 – Updated Detail Sheet) with no additional cost to Cataraqui Conservation, as outlined in the financial implications section below.

The use of Lafromboise Construction Ltd. to perform the railing replacements at the Temperance Lake Dam structure will ensure that design and materials are consistent with other railing replacement projects recently undertaken at other water control structures owned and operated by Cataraqui Conservation.

98 Page 4 of 5 Cataraqui Conservation – Report IR-053-21 – Temperance Lake Dam - Railing Replacement (PR 00050) – Update May 26, 2021

9.0 Financial Implications

The Temperance Lake Dam - Railing Replacement project is an approved 2021 capital project. Cataraqui Conservation has committed $15,540 of reserve funds towards the project. An application for matching funds has been submitted to the WECI program which would increase the project value by $5,180. Upon approval of the WECI grant, the project will be sufficiently funded to undertake the works with no increase in contribution by Cataraqui Conservation Table 1 - Current and Proposed Capital Budget PR00050 Temperance Lake Dam - Railing Replacement.

Table 1 – Current and Proposed Budget Capital Budget PR00050 Temperance Lake Dam - Railing Replacement

Funding Current Proposed Cataraqui Conservation $ 15,540 $ 15,540 WECI Grant $ 10,360 $ 15,540 Total Project Value $ 25,900 $ 31,080

99 Page 5 of 5 Cataraqui Conservation – Report IR-053-21 – Temperance Lake Dam - Railing Replacement (PR 00050) – Update May 26, 2021

10.0 Conclusion

Staff through the application to WECI have the opportunity to replace signage at the Temperance Dam structure through increasing the total project value from $25,900 to $31,080. As there will be no additional funds required from Cataraqui Conservation beyond what is currently budgeted, staff recommend that this is an appropriate allocation of funds.

Staff further recommend that Lafromboise Construction Ltd. be retained for the purposes of replacing the safety railing at the Temperance Lake Dam water control structure pending approval of WECI funding.

Respectfully submitted, Approved for circulation,

(Original signed by) (Original signed by)

Tom Beaubiah Katrina Furlanetto Manager, Conservation Lands General Manager

Attachment:

1) Updated Capital Project Detail Sheet – Temperance Lake Dam - Railing Replacement (PR 00050) dated May 24, 2021

100 Attachment #1 - Report IR-053-21 Temperance Lake Dam Railing Replacement (PR 00050)

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Cataraqui Region Conservation Authority Last Revised: Project # PR 00050 Capital Project Detail Sheet 24-May-21

Project Name: Temperance Lake Dam - Railing Replacement

Overview:

Goal A Safeguarding Water Strategic Plan Goals: Goal B Protecting Against Natural Hazards

Work Plan Initiative: M-4 Undertake assessments and major maintenance

IR-053-21 -Temperance Lake Dam - Railing Replacement (PR 00050), dated May 26, 2021 IR-085-18 Water Control Structure Condition Assessment Board Reports / Resolutions: D.M. Wills Associates Limited Project No. 18-5313 Annual Expenditure Summary 10-Year Capital Maintenance Plan

State of Good Repair or Growth: State of Good Repair

Related Operations Business Unit: 536 Temperance Lake Dam

Annual Operating Budget Impact: $0

Staff Lead: Technologist, Water Resources

Description:

In 2018, D.M. Wills Associates Ltd. completed a Water Control Structure Condition Assessment to determine priority capital projects for the next 10 years. As part of the work, each structure was inspected and recommendations were provided for how to properly maintain the structure to ensure safe operations, public safety, and longetivity. This project will replace existing railings that are not to current code or clean, coat and retrofit the existing railings to meet current code requirements for safe operation and public safety.

Project Year Projected End Timeline: 2021 2022 Revenues:

Sources Reserve Federal Provincial Donation Other Notes

Temperance Lake Dam $15,540

Water and Erosion Control $0

Infrastructure Program (WECI) $15,540

SUBTOTAL $15,540 $0 $15,540 $0 $0

TOTAL $31,080

101 Report # IR-054-21

Date: May 26, 2021

To: Full Authority Board

From: Rick Knapton, Coordinator, Forestry

1.0 Type of Report Consent Item ☒ Item for Board Consideration ☐

2.0 Topic

Afforestation Funding Update

3.0 Recommendations

That Report IR-054-21, Afforestation Funding Update, Be Received.

4.0 Purpose

The purpose of this report is to inform the Full Authority Board of a new funding partnership opportunity between Tree Canada and Cataraqui Conservation, through their National Greening Program, for afforestation activities beginning in Spring 2022.

5.0 Background

Further to the staff presentation given to the Board in April 2021 on Cataraqui Conservation’s Forestry Program, with emphasis on tree planting initiatives, this report is meant to provide more detail on our afforestation activities and funding opportunities as they exist.

102 Page 2 of 5 Cataraqui Conservation – Report IR-054-21 - Afforestation Funding Update May 26, 2021

Cataraqui Conservation has been an active partner with Forests Ontario through the 50 Million Tree Program since its inception in 2007. The funding for the program was initially provided by the Province of Ontario through the Ministry of Natural Resources and Forestry until 2019, when the funding was cancelled. Initially, the funding was to support afforestation activities (mainly on privately- owned lands) in Southern Ontario, by supporting funding assistance to landowners with the goal to plant 50 million trees by the year 2020. However, annual goals were not being met and the decision was to extend the 50 million tree target to the year 2025, and include Northern Ontario in the program.

There have been numerous changes to the program over the years, from eligible minimum acreage requirements to various funding changes. In addition, due to a change in provincial government in 2019, the program funding was hastily cancelled with the Spring of 2019 being the final year. Fortunately, the federal government saw the benefits of the program being offered in Ontario and decided to provide funding for the 50 Million Tree Program for 5 years beginning in 2020.

Cataraqui Conservation has been a very active delivery agent for the programs to date, and while being only one (1) of the forty-eight (48) delivery agents across the province, have planted well over 2 million trees since 2007 and are in the top ten partners in the province. Staff have adapted to the variety of program changes over the years and are proud to emphasize that while being very active throughout our area and providing subsidies to encourage landowner engagement, the program is self-funding and requires no levy dollar support from our member municipalities.

When the funding changed from provincial to federal in 2020, funds were reduced from $1.50 per tree to $1.41 per tree. This would have resulted in an increase to the landowner contribution to make up for the difference in new funding program. However, fortunately for landowners in our area, some additional funding was made available to the 50 Million Tree Program (50 MTP) through the Highway of Heroes Tree Campaign (HOH). In essence, eligible 50 MTP sites that were within a 30 km corridor both north and south of highway 401 were eligible for an additional $0.34 per tree top up funding, bringing those sites up to a total funding of $1.75 per tree.

As a result of that top up funding, all the sites planted or being planted in 2020 and 2021 were and are eligible for the additional HOH funding. The 50 MTP and the HOH additional funding will be available for the 2022 planting season, but continuation of the HOH funding is uncertain beyond 2022.

103 Page 3 of 5 Cataraqui Conservation – Report IR-054-21 - Afforestation Funding Update May 26, 2021

In addition to the above, Cataraqui Conservation has been approached by Tree Canada, to determine our capacity and interest in planting trees with funding assistance through their National Greening Program. This opportunity provides funding for afforestation activities specifically targeting larger sites, with a minimum 10.0 acres (4.0 Ha) required. Staff feel that this funding model will work very well in conjunction with the other funding programs previously mentioned.

6.0 Strategic Plan

This report supports Goal ‘D’ in the Strategic Plan, Cataraqui 2020.

To facilitate protection of natural resources in order to conserve, restore, develop or manage them.

• Implement a land management program reflecting the different types of properties under CRCA ownership.

• Enhance the Authority's technical advisory program to member municipalities and the public to protect or enhance natural areas and functions.

7.0 Input from Other Sources

The Coordinator, Forestry has been communicating with program liaisons for Forests Ontario (50MT and HOH programs), Tree Canada (National Greening Program), prospective landowners, and other potential funding agencies to support Cataraqui Conservation’s programming.

104 Page 4 of 5 Cataraqui Conservation – Report IR-054-21 - Afforestation Funding Update May 26, 2021

8.0 Analysis

The background information above highlights a brief history of our relationship with the 50 Million Tree program and other funds made available to support afforestation initiatives within our region. This ongoing funding along with the financial support with Tree Canada will offer a comprehensive range of opportunities for landowners to take advantage of the variety of tree planting subsidies available. Staff will be able to offer planting assistance funding starting in the Spring of 2022, as follows:

• Assistance for planting areas from 2.5 acres (1.0 Ha) minimum to 9.9 acres (3.9 Ha) in size o 50 MTP funding only = $0.30 per tree from 2.5 – 4.9 acres o 50 MTP funding only = $0.25 per tree from 5.0 – 9.9 acres o 50 MTP + HOH funding = $0.15 per tree from 2.5 – 4.9 acres o 50 MTP + HOH funding = $0.10 per tree from 5.0 – 9.9 acres

• Assistance for planting areas from a minimum of 10.0 acres (4.0 Ha) in size o Tree Canada funding = $0.05 per tree

For reference, properties are planted at a density of 800 trees per acre (2,000 trees per Ha). Therefore, 5.0 acres would require 4,000 trees, and 10.0 acres would require 8,000 trees. Example project cost based on the above funding models:

• 50 MTP funding only Landowner cost o 5.0 acres @ $0.25 per tree x 4,000 trees = $1,000.00 + tax

• 50 MTP + HOH funding Landowner cost o 5.0 acres @ $0.10 per tree x 4,000 trees = $400.00 + tax

• Tree Canada funding Landowner cost o 10.0 acres @ $0.05 per tree x 8,000 trees = $400.00 + tax

Tree Canada are allocating up to 100,000 seedlings to be planted at a rate of $2.00 per tree. Staff have already been able to line up enough interested landowners to more than account for the 100,000 trees, with a waiting list for the 2023 season! This funding will also enable Cataraqui Conservation to keep rates lower in the under 10.0 acre (4.0 Ha) category.

Cataraqui Conservation supports the goals of the National Greening Program and will be entering into a Memorandum of Understanding with Trees Canada to formalize the partnership and offer the additional subsidies in the region for the 2022 season.

105 Page 5 of 5 Cataraqui Conservation – Report IR-054-21 - Afforestation Funding Update May 26, 2021

9.0 Financial Implications

Cataraqui Conservation’s afforestation program has been funded through landowner participation and funding subsidies from Cataraqui Conservation partners since 2008. As such, the program has been self-funded with annual contributions to the Forestry Reserve which is used to support other Cataraqui Conservation forestry initiatives (planting on Cataraqui Conservation lands, maintenance of forestry equipment and facilities, etc.).

10.0 Conclusion

Staff already have confirmed landowner interest in the Tree Canada National Greening Program opportunity, as well as having enough contacts to fulfill tens of thousands of trees for planting under the 50 Million Tree program with additional Highway of Heroes funding. Staff wish to continue to provide funding subsidies to watershed residents and encourage afforestation assistance in our area. Cataraqui Conservation planting programs are highly regarded and continue to assist in combating climate change. Staff feel that it is imperative to take advantage of these partnerships when they become available to help us attain our goals.

Respectfully submitted, Approved for circulation, (original signed by) (original signed by) Rick Knapton Katrina Furlanetto, M.Env.Sc Coordinator, Forestry General Manager

106 Report # IR-055-21

Date: May 26, 2021

To: Full Authority Board

From: Travis York GIS & Corporate Analyst

1.0 Type of Report Consent Item ☒ Item for Board Consideration ☐

2.0 Topic

Frontenac Municipal Information Services (FMIS) Update

3.0 Recommendations

That Report IR-055-21, Frontenac Municipal Information Services (FMIS) Update, Be Received.

4.0 Purpose

To provide an update to the Board on the progress and partnership Cataraqui Conservation has initiated with the County of Frontenac through Frontenac Municipal Information Services (FMIS) since October 2019 for information technology services, specifically covering the time period of September 2020 to May 2021.

107 Page 2 of 7 Cataraqui Conservation – Report IR-055-21 - Frontenac Municipal Information Services (FMIS) Update May 26, 2021

5.0 Background

In 2019, Cataraqui Conservation reviewed options for information technology services to provide security, reduce risk, and share in procurement opportunities moving forward. Report IR-048-19, Information Technology Services (June 26, 2019) described the scope of Cataraqui Conservation’s information technology systems and identified the need for the organization to move to a new service model. The report outlined the merits of four service options (in-house, other conservation authority, municipality, private sector), and noted the comparative strength of the municipal option.

The Board approved the recommended approach to join the Frontenac Municipal Information System (FMIS), a partnership between the County of Frontenac and four lower-tier municipalities.

As of November 2019, the FMIS team have been providing help desk support for information technology challenges and have discussed capital project work with staff regarding planning and infrastructural requirements to improve security, functionality, and overall information technology service at Cataraqui Conservation. This report is an update of the past several months’ efforts since Report IR-083-20, Frontenac Municipal Information Services (FMIS) Update (September 2020).

6.0 Strategic Plan

This report supports Goal ‘F’ in the Strategic Plan, Cataraqui to 2020.

• Maintain a positive image in the community.

• Make customer service a top priority in all work areas.

• Maximize the efficient use of time and resources to avoid waste.

• Demonstrate leadership in environmental design as well as energy and materials conservation.

108 Page 3 of 7 Cataraqui Conservation – Report IR-055-21 - Frontenac Municipal Information Services (FMIS) Update May 26, 2021

• Foster the health, safety, morale and career development of our staff.

• Maintain up-to-date corporate policies.

• Maintain internal capacity in support services such as accounting, communications, document management, geomatics and information technology.

• Manage capital assets in a long-term, sustainable way.

7.0 Input from Other Sources

This report reflects input received from County of Frontenac information technology staff and feedback received from Cataraqui Conservation staff on help desk support.

8.0 Analysis

Help desk support is available to all employees at Cataraqui Conservation through an e-mail ticketing system for prioritizing and tracking. For the period September 1, 2020 - May 1, 2021, Cataraqui Conservation has submitted the following number of requests to FMIS, Table 1: Help Desk Support Review (September 1, 2020 – May 1, 2021).

Table 1: Help Desk Support Review (September 1, 2020 – May 1, 2021)

Type of Request Status Open 0 Closed 92 Total 92

Confirmation of inquiries is immediate through an automated ticket response, followed by in-office work within two days of the request should it be required. Many of the requests can be completed remotely, and FMIS are accessible by phone or e-mail should additional conversations be required.

109 Page 4 of 7 Cataraqui Conservation – Report IR-055-21 - Frontenac Municipal Information Services (FMIS) Update May 26, 2021

The General Manager and GIS & Corporate Analyst have been provided with login credentials to an online tracking system for all help desk support inquiries to review performance and outstanding requests by the organization.

According to the online tracking system, ticket support for the 92 requests has taken 1,790 business hours to complete, or 19.5 hours per request. (Figure 1: Service Request Hours to Complete (September 1, 2020 – May 1, 2021). Notwithstanding these statistics, the response time per request is in fact much faster. Overall Cataraqui Conservation is pleased with the continued Help Desk service.

600

500

400

300 Hours

200

100

0 Sep-20 Oct-20 Nov-20 Dec-20 Jan-21 Feb-21 Mar-21 Apr-21 Time (Month)

Figure 1: Service Request Hours to Complete (September 1, 2020 – May 1, 2021)

The FMIS team has continued to provide critical support to help Cataraqui Conservation work remotely.

The FMIS team has completed PR 00190 - PC Replacement Program, provided much needed new laptops and desktops to staff. New wireless access points were also installed at the Administration Building and the Outdoor Center through PR 00212 - Network Replacement Program and PR 00213 Network Replacement Program.

110 Page 5 of 7 Cataraqui Conservation – Report IR-055-21 - Frontenac Municipal Information Services (FMIS) Update May 26, 2021

The FMIS team provided support during the setup of ArcPortal to support Cataraqui Conservation’s GIS and mapping system. Multiple issues were encountered during the setup process that resulted in the launch of ArcPortal to be pushed back from fall 2020 to mid-January, after Flexviewer, the previous mapping software, had reached its known end of life date. Arcportal is currently operating providing staff with an Enterprise GIS solution.

As the transition to FMIS continues there has been challenges in communication and expectations around the scheduling of troubleshooting and the consideration of Cataraqui Conservation staff member’s time. The General Manager had a performance review discussion in early January to discuss communication processes and how best to collaborate moving forward. FMIS has also been dealing with significant staff turnover resulting in projects starting later than planned. FMIS has developed a revised workplan for 2021 with proposed completion dates for capital projects.

FMIS continues to work on evaluating Cataraqui Conservation systems. Plans to issue a Request for Proposal (RFP) for computer and server infrastructure replacement in later in 2021. Capital projects and their corresponding completeness can be seen in Table 2: Cataraqui Information Technology Capital Projects. FMIS has encountered issues in acquiring hardware due to shortages caused by the ongoing COVID-19 pandemic. Staff are currently experiencing troubleshooting challenges with many older machines, laptops and desktops. Internal replacement inventories have been completed and planned accordingly to support staff productivity as financially feasible.

111 Page 6 of 7 Cataraqui Conservation – Report IR-055-21 - Frontenac Municipal Information Services (FMIS) Update May 26, 2021

Table 2: Cataraqui Information Technology Capital Projects

Year PR # Project Name Status Completion 2019 00200 Server Backup Server to be replaced. The Ongoing Replacement backup system will be replaced Program within the scope of the server RFP 2020 00201 Server GIS SQL server to be replaced Ongoing Replacement with a virtualized system. Program Replacement will occur with the Server RFP 2021 00202 Server Domain and File Server to be Ongoing Replacement replaced with a virtualized system. Program Replacement will occur with the Server RFP 2021 00192 PC Replacement Laptops and PC’s to be replaced Ongoing Program in Quarter 2 (2021). Replacement will occur with PC RFQ 2021 00213 Network Network switches to be replaced Ongoing Replacement through infrastructure RFP program

Cataraqui Conservation participated in the FMIS Steering Committee meeting in December 2020 with all municipal members from the Township of Frontenac Islands, Township of North, Central, and South Frontenac, as well as Frontenac County staff present. Follow up meetings are expected to be scheduled quarterly.

9.0 Financial Implications

The proposed capital projects are funded through the Information Technology Reserve in the 2021-2030 Capital Forecast as part of Cataraqui Conservation’s approved 2021 budget. The Help Desk initiatives and availability of FMIS staff are covered within the approved 2021 Operating Budget.

112 Page 7 of 7 Cataraqui Conservation – Report IR-055-21 - Frontenac Municipal Information Services (FMIS) Update May 26, 2021

10.0 Conclusion

The FMIS team at the County of Frontenac continues to provide help desk support and are in discussion with the General Manager and GIS & Corporate Analyst on implementing capital projects to increase security and reliability within the organization.

Respectfully submitted, Approved for circulation,

(Original signed by) (Original signed by)

Travis York Katrina Furlanetto GIS & Corporate Analyst General Manager

113 Report # IR-056-21

Date: May 26, 2021

To: Full Authority Board

From: Katrina Furlanetto, M.Env.Sc General Manager

1.0 Type of Report Consent Item ☐ Item for Board Consideration ☒

2.0 Topic

Appointment of Provincial Offences Officer

3.0 Recommendations

That Report IR-056-21, Appointment of Provincial Offences Officer, Be Received; and,

That Hailey Esdon Be Appointed as a Provincial Offences Officer under Sections 28(1)(d) and (e) of the Conservation Authorities Act, R.S.O. 1990, effective immediately.

4.0 Purpose

The purpose of this report is to recommend that a Cataraqui Conservation staff person be appointed as a Provincial Offences Officer to perform compliance and enforcement duties primarily related to development activity near lakes, rivers and streams as well as for alterations to watercourses and interference with wetlands.

114 Page 2 of 4 Cataraqui Conservation – Report IR-056-21 – Appointment of Provincial Offences Officer May 26, 2021

5.0 Background

Cataraqui Conservation is responsible for enforcing regulations under Sections 28 and 29 of the Conservation Authorities Act. The legislation enables the Authority to appoint officers for this purpose.

The Section 28 regulation is in place to regulate or prohibit development, interference with wetlands and alterations to shorelines and watercourses. For example, placing soil or rock fill along a shoreline or streambank is a regulated activity.

The Section 29 regulation is in place to regulate or prohibit activities on Cataraqui Conservation lands. For example, starting a campfire at a conservation area is a regulated activity.

Compliance and enforcement tasks for the Section 28 (development & alteration) regulation are provided by development review staff. The Section 29 (property) regulation is administered by conservation lands staff and external contractors.

6.0 Strategic Plan

This report supports Goals B and D in the CRCA Strategic Plan, Cataraqui to 2020.

Goal B: To implement policies that will protect life and property from natural hazards such as flooding and erosion.

• Implement preventive policies for lands which may be subject to natural hazards.

Goal D: To facilitate protection of natural resources in order to conserve, restore, develop or manage them.

• Implement a land management program reflecting the different types of properties under CRCA ownership.

• Enhance the Authority's technical advisory program to member municipalities and the public to protect or enhance natural areas and functions.

115 Page 3 of 4 Cataraqui Conservation – Report IR-056-21 – Appointment of Provincial Offences Officer May 26, 2021

7.0 Input from Other Sources

N/A

8.0 Analysis

Cataraqui Conservation maintains Provincial Offences Officers on staff to perform compliance and enforcement duties under Section 28 and 29 of the Conservation Authorities Act. There is a need to appoint an additional officer at this time.

Hailey Esdon is employed by Cataraqui Conservation as a Development Officer within the Watershed Planning & Engineering department. Ms. Esdon is responsible for ensuring compliance and enforcing the Section 28 regulation (Ontario Regulation 148/06: Development, Interference with Wetlands & Alterations to Shorelines and Watercourses). Appointment as a Provincial Offences Officer is a required qualification for the Development Officer position.

In April 2021, Ms. Esdon successfully completed the Conservation Authority Compliance Training Level 1 course, which is an intensive training opportunity specifically provided to Conservation Authority staff who wish to be appointed as a Provincial Offences Officer. In addition, a Canadian Police Certificate has been obtained for Ms. Esdon with no issues identified.

9.0 Financial Implications

N/A

116 Page 4 of 4 Cataraqui Conservation – Report IR-056-21 – Appointment of Provincial Offences Officer May 26, 2021

10.0 Conclusion

Staff recommend that Hailey Esdon be appointed as a Provincial Offences Officer under Sections 28(1)(d) and (e) of the Conservation Authorities Act.

Respectfully submitted, Approved for circulation,

(Original signed by) (Original signed by)

Andrew Schmidt Katrina Furlanetto Supervisor, Development Review General Manager

117 Report # IR-057-21

Date: May 26, 2021

To: Full Authority Board

From: Tom Beaubiah Manager, Conservation Lands

1.0 Type of Report Consent Item ☐ Item for Board Consideration ☒

2.0 Topic

Telecommunications Proposed Tower Location - Mac Johnson Wildlife Area

3.0 Recommendations

That Report IR-057-21 -Telecommunications Proposed Tower Location - Mac Johnson Wildlife Area, Be Received.

4.0 Purpose

The purpose of this report is to provide an update to the Board regarding a proposed telecommunication tower location at the Mac Johnson Wildlife Area (MJWA).

118 Page 2 of 5 Cataraqui Conservation – Report IR-057-21 -Telecommunications Proposed Tower Location - Mac Johnson Wildlife Area May 26, 2021

5.0 Background

The Full Authority Board received report IR-038-2020 Telecommunication Proposals on Cataraqui Conservation Lands at the April 22, 2020 meeting. Staff were directed to pursue telecommunications proposals for feasibility and report the findings to the Board for consideration.

Through an In-Camera report brought to the Full Authority Board on March 24, 2021, staff presented a proposal to install a telecommunications tower in the south west corner of the Mac Johnson Wildlife Area (MJWA) with access off of Centennial Road in Brockville Ontario Attachment #1. Staff were directed to pursue the proposal through resolution #036-21.

Staff have been working with the telecommunications consultant to progress the potential project and have since received a survey of the location for the proposed tower Attachment #2.

6.0 Strategic Plan

This report supports Goal F in the Strategic Plan, Cataraqui 2020.

• Maintain a positive image in the community.

• Make customer service a top priority in all work areas.

• Maximize the efficient use of time and resources to avoid waste.

• Demonstrate leadership in environmental design as well as energy and materials conservation.

• Foster the health, safety, morale and career development of our staff.

• Maintain up-to-date corporate policies.

119 Page 3 of 5 Cataraqui Conservation – Report IR-057-21 -Telecommunications Proposed Tower Location - Mac Johnson Wildlife Area May 26, 2021

• Maintain internal capacity in support services such as accounting, communications, document management, geomatics and information technology.

• Manage capital assets in a long-term, sustainable way.

7.0 Input from Other Sources

Cataraqui Conservation Manager, Conservation Lands has been working with the Telecommunication Company’s representative to prepare documentation in support of a telecommunications agreement.

The Cataraqui Conservation General Manager has been circulated the documentation as it has been prepared for comment and consideration.

8.0 Analysis

Cataraqui Conservation owns over 4700ha of land. Management of Cataraqui Conservation owned land is guided by the Conservation Lands Guidelines: Our role, Principles and Priority (2010). The guidelines support the ownership of land for ecological integrity, avoidance of flooding hazards, outdoor recreation, and education. These guidelines allow for the consideration of lease agreements on Cataraqui Conservation lands.

Cataraqui Conservation has easements in place for natural gas and hydro utilities where they have been placed on Cataraqui Conservation property. Often these easements are necessary in order to support the local community for the transmission of utilities.

The placement of a telecommunications tower on Cataraqui Conservation lands is not a necessity. The placement of a telecommunications tower on Cataraqui Conservation lands can be accomplished with minimal ecological impacts, provided the sites are selected to not conflict with the management and use of the property and screened for ecological impacts (e.g., disturbance to habitat/species).

120 Page 4 of 5 Cataraqui Conservation – Report IR-057-21 -Telecommunications Proposed Tower Location - Mac Johnson Wildlife Area May 26, 2021

The conservation authorities that currently have or are considering cell tower installations all reported that telecommunications companies respected the environmental considerations of each site and worked cooperatively to find suitable locations. Working relationships with telecommunications companies was also viewed positively with no issues noted.

The confirmed site at the Mac Johnson Wildlife Area is in the south west corner of the landholding, south of the natural gas pipeline and east of existing development (Brockville Animal Shelter). The proposed location of the cell tower is in an area with modest ecological value. The site is mainly a field environment with limited shrubs and small trees present, as seen in the photo Attachment #3 looking north with a roadside view from Centennial Drive. There are no current plans to develop the area proposed for the telecommunications tower for the public.

Following the acceptance of an agreement, the telecommunications consultant will be commencing the consultation process. This process includes consultation with the City of Brockville, mail out notifications to the properties within the notification radius (outlined on the survey, Attachment #2), and public notification in the local newspaper. Following the consultation process, a decision to proceed will be made by the telecommunications company. If the decision is favourable, construction would likely occur in the spring/summer of 2022.

Per Board direction, Cataraqui Conservation staff will be moving forward with an internal and legal review of the draft agreement.

9.0 Financial Implications

The proposal for a telecommunications tower at the Mac Johnson Wildlife Area represents a financial opportunity for Cataraqui Conservation through lease payments for the use of the land.

Lease agreements are proposed in 5-year increments with three extensions (up to 20 years). The annual lease payments would be negotiated through the Telecommunications Site Agreement. Revenue from the lease is $1250.00 per month; this would be allocated within Cataraqui Conservation’s annual Operating Budget during budget development.

There will be an initial cost for Cataraqui Conservation to have a legal review of the documentation that will be funded through the 2021 Operating Budget.

121 Page 5 of 5 Cataraqui Conservation – Report IR-057-21 -Telecommunications Proposed Tower Location - Mac Johnson Wildlife Area May 26, 2021

10.0 Conclusion

The location for the proposed telecommunications tower at the Mac Johnson Wildlife Area is in an area of minimal ecological value and would provide needed revenue to the property for capital works.

Staff support the installation of a telecommunications tower at the proposed location, as it is located in an area of minimal ecological value and does not interfere with future development opportunities at the property.

The documentation provided to date is supported by staff, and progress is being made towards entering into a Telecommunications Site Agreement.

Respectfully submitted, Approved for circulation,

(Original signed by) (Original signed by)

Tom Beaubiah Katrina Furlanetto Manager, Conservation Lands General Manager

Attachments:

1) Map of Mac Johnson Wildlife Area indicating proposed Telecommunication Tower location 2) Survey of telecommunications tower Location 3) Photo of proposed telecommunications tower location

122 Attachment #1 - Report IR-057-21- Telecommunications Proposed Tower Location - MJWA Mac Johnson Wildlife Area

Legend

Property Boundary Entrance Debruge Road Entrance Road ¬1 Trail 1 > ¬2 Trail 2 ¬3 Trail 3

¬4 Trail 4 G IA F ¬5 Trail 5 ¬3 ¬2 ¬1 !5 ¬1 > !_ !| Canoe Launch ¬1 °[ A" Parking !| ¬2 > Buildings `[ Dock

!5 Picnic Area ¬3 °[ Swan Compound ¬2 `[ Osprey Nest ²³ Warming Huts ¬3 !_ Privies GF Location Map

!n Dam Reservoir Woodlands Waterbodies Wetlands ¬4

¬4 ¬5

County Road 29 !| ¬4 ¬5 IA G F IA !n Ê

0 75 150 300 450 600 Centennial Road Metres

Produced by the Cataraqui Region Conservation Authority under license with the Ontario Ministry of Natural Resources © Queen's Printer for Ontario, 2017.

123 Attachment #2 - Report IR-057-21- Telecommunications Proposed Tower Location - MJWA

124 Attachment #3 - Report IR-057-21- Telecommunications Proposed Tower Location - MJWA

Roadside view of proposed tower location looking north from Centennial Drive, City of Brockville

125 Report # IR-058-21

Date: May 26, 2021

To: Full Authority Board

From: Donna Campbell, Assistant, Chair & General Manager

1.0 Type of Report Consent Item ☒ Item for Board Consideration ☐

2.0 Topic

Report on Communications

3.0 Recommendations

That report IR-058-21, Report on Communications, Be Received.

ITEM DETAILS

1. Conservation Ontario

a) Letter to Minister of the Environment, Conservation and Parks dated April 22, 2021 re: Conservation Ontario’s Governance Accountability and Transparency Initiative

b) Media Release dated April 23, 2021 re: Conservation Authorities Very Pleased with Investments Proposed for the Environment in the Federal 2021 Budget

c) Media Release dated May 17, 2021: Province Releases Consultation Guide on Legislative Regulations Impacting Conservation Authorities

2. Fort Erie Ontario

• Letter to The Honourable Doug Ford, Premier of Ontario dated April 27, 2021 re: Province Investigating and Updating Source Water Protection Legislation

126 Page 2 of 2 Cataraqui Conservation – Report IR-058-21 – Report on Communications May 26, 2021

3. Ministry of the Environment, Conservation and Parks (MECP)

• E-mail from Jeff Yurek, Minister of the Environment, Conservation and Parks dated May 13, 2021 re: Regulatory Proposals under the Conservation Authorities Act

https://ero.ontario.ca/notice/019-2986

Respectfully submitted, Approved for circulation, (Original signed by) (Original signed by)

Donna Campbell, Katrina Furlanetto, M.Env.Sc Assistant, Chair & General Manager General Manager

127

April 22, 2021

The Honourable Jeff Yurek Minister of the Environment, Conservation and Parks College Park 5th Floor 777 Bay Street Toronto, ON M7A 2J3

Re: Conservation Ontario’s Governance Accountability and Transparency Initiative

Dear Minister Yurek:

At our Annual General Meeting on April 12th, 2021, in addition to electing me as their new Chair, Conservation Ontario Council passed the following resolution:

WHEREAS the provincial government has passed legislative amendments related to the governance of Conservation Authorities;

AND WHEREAS the Conservation Authorities remain committed to fulfilling accountable and transparent governance;

THEREFORE BE IT RESOLVED THAT Conservation Ontario Council endorse the Governance Accountability and Transparency Initiative and that the resolution be sent to the Minister of Environment, Conservation and Parks;

AND THAT Conservation Ontario Council request that all Conservation Authorities endorse a commitment to pursue governance accountability and transparency measures.

The recently endorsed Governance Accountability and Transparency Initiative will be led by a Steering Committee of conservation authority CAOs / GMs to deliver upon three actions to demonstrate conservation authorities’ continuing commitment to governance, accountability and transparency.

These commitments include:

1. Updating CA Administrative By-Laws in fulfillment of legislative amendments to the Conservation Authorities Act being proclaimed over the course of 2021, 2. Proactively reporting on governance accountability and transparency priorities (as initially identified as those governance-related clauses in the CA Act proclaimed on February 2, 2021), and

128 3. Demonstrating results and ensuring governance material is easily accessible to the public on CA websites.

More detailed information on the specific activities to be taken to achieve these actions can be found in the attachment to this letter.

Conservation Ontario and the 36 conservation authorities share the Provincial government’s commitment to governance accountability and transparency. As the Province works toward proclamation of further sections of the Conservation Authorities Act and the development of regulations under the Act, Conservation Ontario and CAs will continue to demonstrate their high-level of governance accountability and transparency to the Province, partner municipalities and the public.

As Chair of Conservation Ontario, I look forward to working with you and your team and would welcome an opportunity to meet to discuss the Governance Accountability and Transparency Initiative and any other issues that impact the Ministry and Conservation Ontario.

Should there be any questions or the need for additional information, please contact Kim Gavine, General Manager of Conservation Ontario, at 905-251-3268 or [email protected].

Sincerely,

Andy Mitchell Chair, Conservation Ontario c.c. All CA General Managers / Chief Administrative Officers Chloe Stuart, Assistant Deputy Minister, Ministry of Environment, Conservation and Parks

Attachment: Conservation Ontario’s Governance Accountability and Transparency Initiative

Conservation Ontario 120 Bayview Parkway, Newmarket ON L3Y 3W3 Tel: 905.895.0716 Email: [email protected] www.conservationontario.ca

129

Conservation Ontario Governance Accountability and Transparency Initiative

Conservation Authorities are committed to Governance Accountability and Transparency and will demonstrate that they have fulfilled requirements recently established in legislative amendments to the Conservation Authorities Act including a number of governance-related sections which were proclaimed on February 2, 2021.

CO Governance Accountability and Transparency Initiative Working with Conservation Ontario, conservation authorities have identified 3 key actions that demonstrate their commitment to governance accountability and transparency including:

1. Updates to CA Administrative By-Laws

Ensure CA Administrative By-Laws are updated in fulfillment of legislative amendments to the Conservation Authorities Act being proclaimed over the course of 2021. This will be accomplished through the following activities:

i) Notwithstanding that some CAs have already updated their bylaws further to the Feb 2nd proclamations; ASAP review understanding with MECP staff regarding sections to be proclaimed, scheduling, and the need for updates to CA administrative bylaws; and obtain any other confirmations as required. ii) Subject to i), undertake a comprehensive update of the Conservation Authority Best Management Practices (BMP) and Administrative By-Law Model (Conservation Ontario, April 2018 as amended), obtain legal review of amendments as necessary, and provide training to CAOs as necessary iii) Track all 36 CAs re: status of updated administrative bylaws iv) Provide ability for CAs to share sample policies in support of the new clauses.

2. Proactive Reporting on Governance Accountability and Transparency Priorities

Ensure proactive reporting on GAT priorities as initially identified as those governance-related clauses in the CAA that were proclaimed on February 2, 2021. This will be accomplished through the following activities: i) Identification and communication of Required Actions and BMP Actions for each of the newly proclaimed governance-related clauses. ii) Implementation of a tracking system to enable easy reporting on the status of the Actions and for collection of information that will enable the analysis of CA issues/impacts raised in relation to implementation of the clauses.

130

iii) Bi-annual reports to Conservation Ontario Council on the status of priority Actions.

3. Promotion/Demonstration of Results

Evidence of governance accountability and transparency results will be promoted and demonstrated through communication materials and websites. This will be accomplished through the following activities:

i) Promote the initiative and prepare analyses of results and appropriate communication materials, as necessary ii) Develop QA/QC checklist of governance material that should be available on CA websites to permit ease of public access. The checklist is proposed to include: a. Members (individuals and Member agreements) b. Administrative by-laws c. Annual Meeting Schedule with information on how to participate d. Agendas – full package e. Minutes (to be posted within 30 days of meeting) f. Audited financial statement g. Annual Fee schedule h. Other corporate documentation as available including Strategic Plans, Annual Reports, Watershed Report Cards iii) CO to track implementation of the QA/QC checklist and create CO webpage promoting Initiative and that this information can be found on CA webpages

131

FOR IMMEDIATE RELEASE

Conservation Authorities Very Pleased With Investments Proposed for the Environment in the Federal 2021 Budget

NEWMARKET, ON (April 23, 2021) - Conservation Ontario is very pleased that the Federal Government is proposing to take significant steps in their recent 2021 Budget to address climate change impacts and kick start the green economy.

“Conservation Ontario and its members look forward to partnering with the Federal Government to help deliver on the important environmental priorities identified in the budget,” commented Andy Mitchell, Chair of Conservation Ontario. Conservation Ontario represents Ontario’s 36 Conservation Authorities, who plan and deliver a wide range of watershed management programs.

General Manager of Conservation Ontario, Kim Gavine, pointed to some of the activities that line up with conservation authorities’ business. “There are a lot of great environmental investments being proposed in the 2021 Federal Budget including actions and funding around flood management, biodiversity, green infrastructure, environmental monitoring, wetland and shoreline restoration and support for local tourism.”

According to our conservation authority watershed report cards, natural resources in Ontario are already stressed. This affects water quality and land cover. We have the largest population and we are an economic engine for Canada. This takes its toll on our environment and challenges community resiliency, Gavine pointed out.

“What the Federal government proposes to do through this budget is very important to address the climate change impacts that conservation authorities see across Ontario’s watersheds,” Gavine said. “They already support a lot of this type of work and they can do even more with additional resources.”

132 The Federal Budget proposes additional resources for wetland and shoreline restoration and protection as well as funding for flood infrastructure, floodplain mapping and recovering from disasters which is welcomed by conservation authorities. Managing flooding is a keystone program for conservation authorities. Together, their flood management programs protect lives, property and prevent well over $150 million annually in damages and business disruptions. The lower threshold of funding available for Disaster Mitigation and Adaptation Fund for new, small scale projects and to support projects that help small, rural and remote, northern and Indigenous communities adapt to climate change impacts is also very welcome.

To protect nature, the Federal Government proposes to conserve more natural lands, address biodiversity loss and protect species at risk. “This is also important to us because conservation authorities are the second largest landowners in Ontario. Their conservation areas and other natural lands protect important water sources and biodiversity such as forests, wetlands and other habitats for birds, wildlife and fish,” Gavine said. “We can do more.”

The 2021 Budget also makes a commitment to support more green infrastructure projects in order to build local community resiliency. Green infrastructure protects water quality and soil health and helps significantly to address stormwater runoff. A number of conservation authorities have programs and services that implement a variety of green infrastructure activities such as stormwater management, water quality protection, water conservation and heat island cooling. Much more could be done to target more areas of particular concern.

Other proposed investments that conservation authorities could support include:  the Clean Water Agency, its mandate and identification of opportunities to support more resilient water and irrigation infrastructure,  the proposed ‘census of the environment’ to help monitor environmental trends, and  local tourism investments to attract visitors and help communities recover from COVID- 19.

Conservation authorities have close to 300 conservation areas which are easily accessible to Ontario residents and provide a wide range of outdoor activities for all seasons.

“The conservation areas attract over 8 million visitors a year,” Gavine said. “Once they finish their hike or other outdoor activity, they often visit nearby communities to also take advantage of the restaurants, cultural attractions and events that take place nearby. In this way, conservation authorities can also contribute to local economies who need to recover from pandemic conditions.” -30-

About Conservation Ontario

Conservation Ontario is a non-profit association that represents Ontario’s 36 Conservation Authorities. Conservation Authorities are community-based watershed management agencies, whose mandate is to undertake watershed-based programs to protect people and property from flooding, and other natural hazards, and to conserve natural resources for economic, social and environmental benefits. Conservation Authorities are legislated under the Conservation Authorities Act, 1946.

133

For more information: Kim Gavine, General Manager, Conservation Ontario [email protected] 905-251-3268

Jane Lewington, Marketing & Communications Specialist, Conservation Ontario [email protected] 905-717-0301

conservationontario.ca

134

Province Releases Consultation Guide on Legislative Regulations Impacting Conservation Authorities

NEWMARKET ONTARIO (May 17, 2021) – The Province has begun its broader consultation on the proposed regulations to support conservation authority programs and services under the Conservation Authorities Act. The Guide is titled REGULATORY PROPOSAL CONSULTATION GUIDE: Regulations Defining Core Mandate and Improving Governance, Oversight and Accountability of Conservation Authorities. Agencies and individuals have 45 days to submit their feedback on the proposed regulations. “We appreciate the Ministry of Environment, Conservation and Parks engaging a wide range of stakeholders in the development of this regulatory proposal consultation guide and we thank the Working Group members for all their efforts,” said Andy Mitchell, Chair of Conservation Ontario, the umbrella organization for Ontario’s 36 conservation authorities. Mr. Mitchell explained that Conservation Ontario will be working with its conservation authority members to examine the proposed regulations and will provide comments during the consultation period. “Our goal is to ensure the regulations facilitate the conservation authorities’ commitment to protect people, property and the environment while demonstrating transparency and accountability,” he said. A Working Group was established by the Province in January 2021 and their first task included looking at the first phase of proposed regulations that impact conservation authorities and their participating municipalities. Its membership consisted of representatives from conservation authorities, Conservation Ontario, the Association of Municipalities of Ontario as well as the development and agricultural sectors. Hassaan Basit, President and Chief Executive Officer of Conservation Halton is the Chair of the Working Group. Conservation Ontario will continue to engage the government as work continues on developing the regulations. Feedback on the proposed regulations is due June 27, 2021 and can be submitted to the Environmental Registry of Ontario. -30-

135 About Conservation Ontario Conservation Ontario is a non-profit association that represents Ontario’s 36 Conservation Authorities. Conservation Authorities are community-based watershed management agencies, whose mandate is to undertake watershed-based programs to protect people and property from flooding, and other natural hazards, and to conserve natural resources for economic, social and environmental benefits. Conservation Authorities are legislated under the Conservation Authorities Act, 1946.

For more information: Kim Gavine, General Manager, Conservation Ontario [email protected] 905-251-3268

Jane Lewington, Marketing & Communications Specialist, Conservation Ontario [email protected] 905-717-0301

136

Community Services

Legislative Services

April 27, 2021 File #120203 Sent via email: [email protected]

The Honourable Doug Ford, Premier of Ontario Legislative Building Queen's Park Toronto, ON M7A 1A1

Honourable and Dear Sir:

Re: Province Investigating and Updating Source Water Protection Legislation

Please be advised the Municipal Council of the Town of Fort Erie at its meeting of April 26, 2021 passed the following resolution:

Whereas the Municipal Council of the Town of Fort Erie passed a resolution on October 21st, 2019 identifying that 1,100 private water wells were in operation in the Town of Fort Erie, of which 75% were used for domestic purposes including human and livestock consumption, and

Whereas the Municipal Council of the Town of Fort Erie further identified in that resolution that Council requires the protection of water in the aquifer supplying water to those wells from contamination as the result of any remediation of Pit One owned by the Port Colborne Quarries in the City of Port Colborne, and further

Whereas Report No. PDS-23-2021, approved by Council on March 22, 2021, identified that while the Niagara Peninsula Conservation Authority, The Regional Municipality of Niagara and Local Area Municipalities work together to protect source water, these plans do not generally apply to private servicing, and

Whereas Report No. PDS-23-2021 further identified efforts undertaken by the Town of Fort Erie through available provincial planning policy, regulation and legislation to protect source water within the Town of Fort Erie without any explicit ability to designate source water protection for private services, and

Whereas on July 28, 2010, through Resolution 64/292, the United Nations General Assembly explicitly recognized the human right to water and sanitation and acknowledged that clean drinking water and sanitation are essential to the realization of all human rights, and

…/2

Mailing Address: The Corporation of the Town of Fort Erie 1 Municipal Centre Drive, Fort Erie ON L2A 2S6 Office Hours 8:30 a.m. to 5:00 p.m. Phone: (905) 871-1600 FAX: (905) 871-4022 Web-site: www.forterie.ca

137 The Honourable Doug Ford, Premier of Ontario Page two

Whereas it would be desirable to ensure that those in our community who rely on wells and other private servicing for clean drinking water are afforded the same source water protection as municipal drinking water systems;

Now therefore it be resolved,

That: The Municipal Council of the Town of Fort Erie recognizes and acknowledges that clean drinking water and sanitation are basic human rights and essential to the realization of all human rights, and further

That: The Municipal Council of the Town of Fort Erie requests that the Ministry of Environment, Conservation and Parks consider legislative changes that would permit the expansion of source water protection to aquifers and private services, and further

That: This resolution be circulated to The Honourable Doug Ford, Premier of Ontario, the Honourable Jeff Yurek, Minister of the Environment, Conservation and Parks, Wayne Gates, MPP Niagara Falls, Jeff Burch, MPP Niagara Centre, Jennifer Stevens, MPP St. Catharines and Sam Oosterhoff, MPP Niagara West, and further

That: This resolution be circulated to all Conservation Authorities and Municipalities in Ontario for their endorsement and support.

Thank you for your attention to this matter.

Yours very truly,

138 Donna Campbell

Subject: Regulatory Proposals under the Conservation Authorities Act

Importance: High

From: Minister, MECP (MECP) Sent: May 13, 2021 3:25 PM To: Katrina Furlanetto Subject: Regulatory Proposals under the Conservation Authorities Act Good afternoon,

Our government is committed to ensuring that conservation authorities are focused on helping protect people and property from natural hazards, the conservation and management of conservation authority-owned lands, and their roles in drinking water source protection. On December 8, 2020, legislative amendments to the Conservation Authorities Act, as part of Bill 229, the Protect, Support and Recover from COVID-19 Act, 2020, received Royal Assent. Building on these changes, my ministry is moving forward with the first phase of regulatory proposals detailing the requirements for programs and services and how they should be implemented. This first phase of proposals has been posted for consultation on the Environmental Registry of Ontario and I welcome your consideration and input. The proposed regulations are focused on

 Mandatory programs and services conservation authorities would be required to provide, including core watershed-based resource management strategies.  The proposed agreements that may be required with participating municipalities to fund non-mandatory programs and services with municipal dollars.  The transition period to establish those agreements.  The consolidation of the current individual conservation authority ‘Conservation Area’ regulations made under Section 29 of the Conservation Authorities Act into one Minister’s regulation.  Requirements for each conservation authority to establish a community advisory board to include members of the public, and how they may be governed. We note that the Environmental Registry will be unavailable for use, due to maintenance, between the hours of 5pm and 10pm today (May 13). Please find the consultation guide attached to this email for your reference.

There will also be an opportunity for you to participate in a webinar with ministry staff from the Conservation and Source Protection Branch. Ministry staff will be in contact with you shortly to provide details on the timing and how to participate in the webinar. You can reach the team at [email protected] if you have any questions. Thank you again for your input. I look forward to continuing to work with you to ensure conservation authorities are in the best position to deliver on their core mandate. Sincerely, Jeff Yurek, Minister of the Environment, Conservation and Parks

1 139