Parent/Student Handbook 2019-2020

TRENTON BOARD OF EDUCATION

Hedgepeth/Williams Middle School

of the Arts

PARENT/STUDENT HANDBOOK 2019-2020

Adrienne R. Hill—Principal Gregory A. Green—Vice Principal

301 Gladstone Avenue Trenton, NJ 08629 (609)656-4762/4763 (609) 777-9765 fax

Administrators’ Message

Welcome to the 2019-2020 school year at Hedgepeth/Williams Middle School of the Arts (HWMSA)! As we continue to develop creative programming and activities, we remain committed to excellence in instructional performance, students’ academic achievement, artistic expression, regular attendance and social/emotional development teamed with your parental/family collaboration. We must all dedicate ourselves to helping each student shine, not only for the school and the community, but also for the world to see. With your support, we look forward to another successful year! As the staff and administrative team prepare for the new school year, we do so with much anticipation and excitement. Realizing that teaching your child is a privilege, as well as a tremendous responsibility, we will do our best to ensure that your child has a motivating and safe learning experience. We will build upon successes as we address the current needs of each student and family. We cannot achieve these goals without you as partners in the learning process. We recognize that you are your child’s first and most crucial teacher and we welcome your presence, ideas and support as part of our Parent Teacher Organization (PTO). The staff and administrators look forward to meeting you and sharing suggestions about how, together, we can continue to make Hedgepeth/ Williams Middle School of the Arts the “best middle school”. In order to do and be that, we need to see your children EVERY day, ON TIME and PREPARED to learn! Once again, we welcome you to the 2019-2020 school year with the enthusiasm of working with you towards students’ academic and personal success.

Adrienne R. Hill Principal

Gregory Green Vice Principal

Table of Contents Administrator’s Message……………………………………………………………………….2 Brief History of Hedgepeth/Williams Middle School of the Arts…………………………….5 District Mission Statement ...... 6 Hedgepeth/Williams Mission Statement ...... 6 Administrative Mission Statement ...... 6 School Hours ...... 6 School Phone Numbers ...... 6 Delayed School Openings & Emergency School Closing ...... 6 Attendance (District Policy #5200) ...... 7 Awards ...... 7 Academic Curriculum ...... 7 Cafeteria Rules/Food & Beverage Limitations ...... 8 Cameras ...... 8 Cell Phones/Electronic Devices- District Policy #5516 ...... 8 Counseling Services...... 9 Clubs/Tutoring and Activities ...... 9 Crisis Procedures ...... 9 Detention ...... 9 Discipline Program ...... 9 Educational Trips ...... 10 Extra-Curricular Activities ...... 10 Harassment, Intimidation, and Bullying Policy ...... 10 Health Services ...... 10 Homework ...... 11 Lockers ...... 11 Lunch Program ...... 11 Parent Teacher Organization (PTO)...... 12 Personal Property...... 12 Report Card Pick-up and Parent-Teacher Conferences ...... 12 Residency Alert ...... 153 School Colors & Mascot ...... 13 School-Wide Behavior Guidelines ...... 13

Sign-in and Sign-out (District Policy #5230) ...... 13 Student Transfers ...... 164 Tardiness ...... 14 Technology Use ...... 14 Telephone Messages ...... 16 Transportation Rules ...... 15 Uniform Dress Code (6th - 8th grade) (District Policy-#5511) ...... 15 Visitors ...... 15 Written Excuses (District Policy #5200) ...... 16 Important Dates ...... 167-18 Policies…………………………………………… ……………………………………….19-33

Brief History of Hedgepeth/Williams Middle School of the Arts

The Hedgepeth and Williams v. Board of Education, Trenton, NJ (1944) decision, initiated actions in New Jersey and across the Nation that ultimately reduced segregation and other forms of discrimination in public institutions everywhere in America.

The Hedgepeth and Williams decision resulted from a suit filed by two African American mothers; Mrs. Berline Williams on behalf of her son – Leon, and Mrs. Gladys Hedgepeth on behalf of her daughter – Janet. Hedgepeth and Williams became the first state court decision in the Nation to order public schools to desegregate their enrollments, on the basis of race, color, creed (religion), ancestry and national origin. Ten years later, the Honorable Thurgood Marshall and his team of NAACP attorneys applied the Hedgepeth and Williams decision (the only state anti-segregation legal precedent in the Nation) to the successful litigation strategy used in the 1954 U.S. Supreme Court’s Brown v. Board of Education, Topeka KS decision, which overturned the doctrine of “Separate but Equal” across the land. The 1944 Hedgepeth and Williams decision also caused or contributed to other momentous changes and influenced the creation of Affirmative Action law and policy in New Jersey.

In 1991, in honor of the two special women whose courage and hard work led to the desegregation of schools, the Trenton Board of Education renamed the former “whites-only” Junior High School #2. It was renamed the Hedgepeth/Williams School.

In the spring of 2016, a resolution to expand the school’s name to a school of the arts was submitted by the administration and approved by the Board of Education. This change would allow the school to restore some of its rich history for being a thriving arts center and a pillar of the surrounding community.

THIS YEAR WILL MARK THE 76TH YEAR OF THE SUPREME COURT DECISION REFERENCED ABOVE! PLEASE HELP US TO CELEBRATE BY HAVING THE BEST YEAR THIS SCHOOL HAS EVER HAD!

Be Present Be Prompt Be Prepared Be Promoted!!

District Mission Statement All students will graduate with a vision for their futures, motivated to learn continually and prepared to succeed in their choice of college or career.

Hedgepeth/Williams MS of the Arts Mission Statement Hedgepeth/Williams Middle School of the Arts is a community of learners, committed to building an educational foundation for the 21st century. We are dedicated to providing an environment that is engaging and inclusive; cultivating high expectations, critical thinking, creativity and a desire to learn for all students as they enter a global environment. We value individual responsibility, integrity and compassion in a safe, healthy and supported setting.

Administrative Mission Statement The Administration of Hedgepeth/Williams Middle School of the Arts recognizes the uniqueness and individuality of each child and will provide effective and consistent leadership as it pertains to each one of them. The Administration will provide students with educational opportunities to allow them to reach their fullest potential.

School Hours School is in session from 8:00 AM until 2:30 PM. Students will be considered tardy after 8:00 AM. HWMSA staff will not be responsible for students arriving to school prior to 7:30 AM. Breakfast will begin at 7:30 AM each day and end at 7:55 AM. Students will be allowed to enter the school building through Doors 2 & 3 (Auditorium) starting at 7:30 AM for breakfast. All students will meet in the auditorium daily for morning meeting. Students who are tardy must report to the main entrance (Door 1) and sign in there.

School Phone Numbers

Main Office 656-4762/4763 Guidance 656-4764/6215 Nurse 656-4918 Custodian 656-6290 Cafeteria 989-2413 Child Study 656-6213/6214 Parent Liaison 656-4761

Delayed School Openings & Emergency School Closing If it is necessary to open school later or close school due to severe weather or other emergency conditions, an announcement will be made over the following radio stations: WIMG (1300 AM) - WHWH (1350 AM) - WPST (97.5 FM) - WKXW (101.7 FM) - WBCB (1490 FM) - WTTM (920 AM) - WBUD (1260 AM) You can also check the Trenton School District’s website for information and our School Messenger phone calling system will be activated. District dispatch telephone number is 609-656-4900.

Attendance (District Policy #5200) Our school has had “The Best Attendance in the district!” Let’s keep it that way! Regular attendance is essential to success in school. A student not only misses work on the day of the absence, but also is not prepared for the next day because of missed instruction. The teacher must account for every absence or tardiness. A written note explaining the absence or lateness is required for your child to return to school. A telephone call in cases of prolonged illness is requested. Parents/Guardians of pupils under the age of 16 will be advised by a truant officer and administration that they could face legal action and be taken to court for the excessive absences of their children.

Important Note: Students who miss more than 15 unexcused days of school may be retained the following school year. (See District Parent/Student Handbook for Attendance Policy).

Awards Students who have excelled or who have contributed to the improvement of the school community are honored quarterly and throughout the year. Teachers/staff choose students who have demonstrated outstanding effort and responsibility in various areas including academics, attendance, music, art, physical education, and extracurricular activities.

Academic Curriculum Children develop in their own unique ways. Each child grows at a different rate in different skills and no two children have the same pattern of growth. Our curriculum is organized by grade level and by subject. Classroom teachers devote hours each week to discussing, planning and developing the most appropriate program for their class and each individual student. Through all subjects and activities, we try to help our students develop self-discipline, self-confidence, intellectual independence, initiative, responsibility and to learn to function happily and effectively in a group.

We offer a thorough and complete academic education to students in grade 6 through grade 8. Our curriculum entails a wide variety of creative, critical thinking and research activities taught by professionally qualified teachers and specialists.

Students who are experiencing academic or social problems may be referred to the following agencies/programs for remediation and /or intervention: Crisis Intervention:  Guidance Counselor  Intervention & Referral Services (I&RS)  Child Study Team

***We want our students to develop their unique academic abilities to the fullest while discovering interests and finding success in other endeavors as well.

Cafeteria Rules/Food & Beverage Limitations Students must respect the rights and property of others. The large number of students present in the cafeteria requires courtesy and cooperation. Students are to follow the posted rules and regulations in the cafeteria. Students are to leave their table and floor area clean. Food may not be taken from the cafeteria to the halls or classroom areas. Foods and beverages, such as candy, soda and other high sugar sources or unhealthy foods are not allowed in school. Healthy choices should be made at all times. Foods containing whole grains and beverages containing 100% real fruit juice are advisable and preferred.

Cameras Security cameras have been installed throughout the school. Additional cameras will be installed as deemed appropriate and necessary.

Cell Phones/Electronic Devices- District Policy #5516 The District understands that students may need to access their cell phones when walking home from school or for after school activities that they may attend immediately upon leaving the school premises.

As such, the District allows students to carry the cell phone concealed on their persons or carrying bags under the condition that the cell phones remain off (not on a silent ring or “vibrate” setting) at all times during the school day, on school premises, or at school functions. In the event of an emergency, the school administration (or the classroom teacher upon direction of the school administration) will direct the students when they may safely turn on a cell phone.

If the student desires to carry a cell phone during the school day, the parent/guardian and student must execute a User Agreement specifically identifying the cell phone and acknowledge that the District assumes no responsibility for any loss or damage to the cell phone. The form must be on file in the school office before the device is brought to school.

Violation of this policy may be punishable as Tier 1 offense under the District’s Student Code of Conduct. Further, the student’s cell phone will be confiscated, the student’s parent/guardian will be contacted to retrieve the phone, and cell phone carrying privileges may be suspended or revoked.

Any student in possession of a cell phone or other electronic device deemed not necessary for instructional purposes and not approved by administration will have it confiscated and secured in the main office with the student’s name and homeroom number. Students must be accompanied by a parent/guardian when claiming items. Confiscated Items are returned to parents only on Wednesdays 2:30-3:30 pm. Please see policy at the back of the booklet.

Counseling Services The school has 2 school counselors and a Student Assistance Counselor (SAC) who assist in the growth and development of all students. Some services include individual and group counseling, consultation with parents, teachers, various agencies and facilitation of the Intervention and Referral Services Team (I&RST).

Clubs/Tutoring and Activities Clubs may include: Literacy, Robotics, Student Government, Dance, Art, Drama, Music, Band, Quilting, Health/Fitness (Wellness) and Green Team. You will be notified via a monthly calendar and letters of any tutoring opportunities and additional afterschool activities when available. Information about any of the programs held at Hedgepeth/Williams Middle School of the Arts can be obtained in the main office.

Crisis Procedures In the event of a threat of some kind, the following procedures are to be implemented:  Students and staff may be put on building and/or classroom lockdown or be evacuated from building if deemed necessary.  Crisis Team will be activated.  District Office will be notified of the nature of the crisis and obtain further direction from the Office of School Based Operations and the Superintendent’s Office.  If necessary, staff and students will report to a primary or secondary evacuation site which are: Primary Site Trenton Central High School Field

Secondary Site P. J. Hill Elementary School 1010 East State Street 08609 Telephone: 609-695-4972

*Parents/Caregivers will NOT be permitted to pick up students on/off site w/o proper ID and inclusion on emergency contact form and/or student information system.

Detention After school detention will generally be held from 2:35 to 3:05 p.m. for students who do not comply with school rules. Students will receive a written notification and/or a phone call from teacher/administration indicating the infraction and the date and time of detention. Parents & Guardians are to sign detention slips and return them to the school. Students who miss an assigned detention may be subject to further consequences. Lunch detentions may be assigned at the discretion of the staff members.

Discipline Program

We believe all students can behave appropriately while at school. We will not allow a student to stop the teacher from teaching or prevent other students from learning. Our District’s code of conduct, consistent with District Policy 5600, is practiced in the entire school building. At the beginning of the school year, a letter describing our District’s code of conduct and our school’s expectations will be sent home to all parents to read, sign and return to school by their child. Our school behavior committee, which is composed of staff, is responsible for school wide activities which reward students for good behavior.

Educational Trips During the school year, various classes will take trips to the theatre, museums, and historical spots, etc. reinforcing classroom objectives. When a student study trip is planned, a school permission form must be signed and returned to school prior to the scheduled date of the trip. All students must submit a properly signed parental/guardian permission slip.

Extra-Curricular Activities Students are encouraged to join and participate in the many extra-curricular activities that are available at Hedgepeth/Williams Middle School of the Arts. Participating in activities of interest enhances a student's education and provides an opportunity to work with other students toward mutual goals. Activities may include: Sports (soccer, basketball, cheerleading, baseball/softball, track); Clubs: Choir, Band, Dance, Art, Drama, Quilting, Robotics, Literacy, Student Government, Wellness and Green Team.

Harassment, Intimidation, and Bullying Policy Hedgepeth/Williams Middle School of the Arts follows the state (P.L. 2010, Chapter 122) and district policies (TBOE Policy 5512.01) for harassment, bullying, and intimidation, located at this link. http://www.trenton.k12.nj.us/files/_odKew_/7970dbde79a46f613745a49013852ec4/TPS_HI B_gUIDE_F1_rev.pdf HIB forms are available at: http://www.trenton.k12.nj.us/files/_odKff_/11f9b6b284ebf1813745a49013852ec4/TPS_HIB_ _FORMS_rev..pdf

If you suspect bullying contact: [email protected] or any school staff member.

Health Services We have available a full time nurse. If illness or injury occurs, parents will be notified. The school cannot administer medicine, including aspirin. Students who need to take prescribed medication must have a note signed by the physician and parent before medication can be bought to school. The medication, in the original container, and note must be kept in the Health Office. The nurse is the only person who can administer medication.

Homework Homework is an important part of school. Its purpose is to develop responsibility in students and extend and strengthen lessons taught during the school day. Parents must take the responsibility to help their children complete these assignments. It also provides students and parents with a useful channel of communication. Homework is assigned on a regular basis. Please contact your child's teacher if you have questions regarding homework.

Further tips:  Send your child to school each day well rested.  Ask specific questions about your child’s day and how they feel about it.  Establish a quiet, comfortable study area with good lighting for your child.  Set a family “Quiet Time” where you and your children can work together on homework, reading, writing and playing games.  Make homework a daily activity and help your children develop good homework habits.  Assume that your child will have studying to do every night.  Ask your children to show you their homework after the teacher returns it to learn where they’re having difficulty and where they are doing well.  Stay in touch with your children’s teachers; remember you and your teachers want the same thing – to help your children learn.  Show your children that you think homework is important. If you are at work during homework time, ask to see their homework when you get home.  Praise your children for doing well. Make praise a habit.  Ask your child’s teacher about tips or guides for helping your children develop good study habits.

Lockers Students will have the opportunity to be assigned a locker for the school year. Students must purchase a school approved lock and pay a locker rental fee ($5) to cover costs of each lock purchased (1 hallway and 1 gym). Locker fees will be returned at the end of the school year to students who keep their lockers in excellent condition and return them to the PE Teacher.

Lunch Program Free lunch will be available to all students! Survey forms will be sent out at the beginning of the year or may be obtained from the main office. Please complete and return this form to your child’s Block 1 teacher.

Parent Teacher Organization (PTO)—WE NEED YOU!!! The P.T.O. is an organization composed of parents, staff, and community representatives whose objectives include acting as a liaison between the school and the community, serving as an advisory group making suggestions and recommendations for the improvement of school programs, and providing volunteer services in many school activities. A monthly calendar of events will be sent home each month with your child highlighting special school activities and/events.

Hedgepeth/Williams Middle School of the Arts encourages your participation and involvement in school events and activities. As you know, parents are very important to student achievement and school success. Let’s build a partnership and work together for your children/our students. PTO membership is just $7 for the entire year per parent/caregiver.

*It is requested that each family volunteer just 2-5 hours/year towards helping our school to improve.

Personal Property The school is not responsible for any loss of personal property. Personal belongings should be clearly marked with the student's name. Toys, (including electric fidget spinners), expensive jewelry, mp3 players, handheld video game systems, video games, cards, etc. are not permitted in school. If any items, including improperly used cell phones are confiscated, they will be kept until they may be returned to a parent/caregiver (Wednesdays Only After 2:30 pm). See Agreement for Possession of Personal Cell Phones.

Report Card Pick-up and Parent-Teacher Conferences Report card pick-up days are scheduled on November 19th, February 5th, April 20th, and June 18th. Report cards are prepared four times a year, and there are interim reports sent home four times per year as well. This year, the interim dates are October 9th, December 17th, March 4th, and May 14th. If needed, parents or teachers may request a conference at any time. You should expect the teacher to show you samples of your child’s work during conferences. The teacher might also suggest ways in which you could support us with helping your child do well in school. Parent tips:  Make a list of things you wish to discuss with the teacher.  Ask how you and your child’s teacher can work together to help teaching and learning.  Discuss any particular concerns, habits or other things you feel the teacher should know about that may help understanding how best to work with your child.  Ask the teacher to work with you to develop an action plan to help maximize your child’s learning  Before leaving a conference, you and the teacher should agree on specific plans that you both will work on to help your child.  Be sure to set up a date and time for your next meeting.

 Talk about your plan with your child. Make sure your child knows that both you and the teacher care about their meeting with success in school.  To see if the action plan is working, watch your child’s behavior and check on class work and homework.  Stay in touch with the teacher about progress being made.  Meeting with your child’s teachers regularly can build strong parent/teacher partnerships that can help your child improve their academic performance and assure a successful school career.

Parents may request and make an appointment for a teacher conference throughout the school year.

Residency Alert Students attending Trenton Public Schools, who do not meet the residency requirement, are subject to transfer to the appropriate school and possible imposition of tuition for educational school services provided by the Trenton Public School District.

School Colors & Mascot

School Colors: Orange & Black School Mascot: Tiger School Motto: Be Present, Be Prompt, Be Prepared, Be Promoted

School-Wide Behavior Guidelines  Follow directions the first time they are given.  Keep hands, feet and objects to yourself at all times.  Walk at all times.  Practice respect. Refrain form name calling, profanity, teasing, fighting, harassment or bullying is not allowed.  Hand in all assignments on time.  Bring required materials to class (books, notebooks, and pencils, etc.).  Wait to be recognized before speaking.  Use classroom time productively.  Respect the rights and space of others.

The observing staff member will immediately correct students who do not follow the general guidelines outside of their classroom. Students are expected to respond with respect, referring to the first guideline. A severe infraction may result in a detention, a mandatory conference to parent and suspension or a school suspension (in/out of school). (See District Parent /Student Handbook for Discipline Guide)

Sign-in and Sign-out (District Policy #5230) Students with appointments out of the school are required to have a parent/guardian to sign him/her out in the Main Office and sign-in when returning from an appointment. Students may not leave the building without proper supervision and representation. Adults who will be responsible for picking up students (including parents) must be on the student’s Emergency Contact Form or the child will NOT be released under any circumstances. Phone calls verifications will not be permitted.

Student Transfers If a student transfers to another school, the parent must notify the Secretary in the Main Office immediately. Library books and textbooks must be returned and any fines paid before the student will receive an official transfer.

All student transfers must be completed at the school the students will be attending.

Tardiness Lateness prevents the student from beginning classes promptly and distracts the pupils who report on time. Students in all grades are required to present a written note from the parent or guardian explaining the tardiness upon arrival to school. If there is no note from the parent/guardian, your student will receive a note from the principal to be signed by the parent/guardian. All late students are to report to the main office for a late pass immediately upon arrival at school. Chronic lateness will result in disciplinary action.

Technology Use All students will have access to technology (computers) throughout the school day. Helping our students to become proficient with technology skills is one of many priorities in our school. It is our expectation that students treat the equipment with respect with interacting with it in class and follow all school policies. Students who are found using the computer inappropriately will be subject to disciplinary action including but not limited to: revoking of privileges, detention, or suspension depending on the offense.

Telephone Messages Telephone messages are not taken for students. If an emergency arises, please contact the main office and a message may be given to the teacher for the student. Students may use the main office phone for emergencies only with proper authorization. Please do not call/text your child during school hours as students are not permitted to use cell phones outside of instructional purposes. (See p.8 and policy #5516).

Transportation Rules For a safe and enjoyable ride to and from school, children should be reminded frequently about the rules for appropriate behavior on the bus:  Remain seated until the bus stops and directions are given by the person/s in charge.  Wear seatbelts  Keep arms, hands, heads and all objects inside the bus at all times. No items are to be thrown out of the bus at any time.  Keep the aisles clear.  Use quiet voices.  Follow the directions of the bus driver and/or the person/s in charge.  Enter and leave the bus in an orderly manner.  Practice respect. Students are not allowed to ride a bus other than their assigned bus route, or get on or off at a different stop or house. For regular pick-up and drop-off at stops other than the student's approved location, Parents & Guardians must contact the Transportation Department. NOTE: Students not meeting the above expectations may face disciplinary actions by the school.

Uniform Dress Code (6th - 8th grade) (District Policy-#5511) While dress and appearance are primarily the responsibility of the parents, students are mandated by the Trenton Board of Education to dress in the school uniform every day and groom themselves in an appropriate manner every day for school. Students may have the opportunity to dress down on special occasions. Parents will receive notification when alternate dress is appropriate. (On those dates, students must adhere to the school’s and district’s policies of acceptable dress. No cut/ripped up jeans, skirts shorter than fingertip length, half shirts/tank tops of any kind, or any provocative suggestive items.)

The reasons for the uniform are as follows:  Helps parents and students resist “clothing peer pressure”  Keep students focused on school work  Enables school staff to recognize intruders more readily  Improve behavior as reported by other schools with uniforms  Students increase in having a sense of belonging, respect and pride in our school  Cost of uniforms in the long run is less than traditional clothing  Safety and security of our students

****In place of school uniform, students may wear school spirit wear (orange & black)

District “MIDDLE SCHOOL” Uniform Colors

Powder Blue- Top Black Pants, Skirts, or Jumpers Note: Families needing assistance with uniforms can contact the school’s parent liaison. 15

Visitors All parents and guests must enter the building at the Main Entrance (Door #1) (301 Gladstone Ave.), where they are to sign in with security and then proceed to the Main Office. You will receive a visitors' pass, which must be worn at all times and clearly visible. Visitors are asked not to consult with any teaching staff or students that they were not given prior approval to by building administration; this is especially important during instructional time and preparation periods. Parents picking up or dropping off children must remain in the office; your child will be brought to their class or to the office, whichever applies. Following these procedures will assure the integrity of our programs and the security of our students and staff. Every effort will be made by the administration to accommodate parents in a timely manner. Please return passes to the main office when leaving the building. All visitors are subject to search by metal detector and must comply in exhibiting appropriate conduct at all times.

Written Excuses (District Policy #5200) Pupils whose written excuses meet board policy shall be allowed to make up all assignments and tests. These excuses must contain written explanations from the parent/guardian and must be presented at the time of the student's return. Pupil's absence verified by a doctor on the physician's stationery/prescription pad will be recorded as an excused absence. It is the parents' responsibility to secure and present these notes from the physician to our school secretary, nurse, or building principal.

Important Dates

DATE EVENT September 09, 2019 First Day of School for students September 25, 2019 Reduced Day-12:15 pm dismissal for students (Back to School Night) 5:30-7pm October 2, 2019 Reduced Day - 12:15 pm dismissal Staff and Students (Professional Development for Staff) October 9, 2019 1st Marking Period Interim Reports Sent Home November 7 & 8, 2019 School Closed (NJEA Convention) November 11, 2019 School Closed (Veteran’s Day observed) November 13, 2019 Reduced Day - 12:15 pm dismissal Staff and Students (Professional Development for Staff) November 13, 2019 1st Marking Period Ends November 19, 2019 Report Card distribution begins November 19, 2019 Reduced Day – 12:15 pm dismissal for November 20, 2019 (Evening) Students (Parent/Teacher Conferences) November 27, 2019 Reduced Day – 12:15 pm dismissal for students and Staff November 28 & 29, 2019 School Closed (Thanksgiving Break) December 4, 2019 Reduced Day – 12:15 pm dismissal for students (Professional Development for Staff) December 17, 2019 2nd Marking Period Interim Reports Sent Home December 20, 2019 Reduced Day - 12:15 pm dismissal Staff and Students (Winter Recess) December 23, 2019 – January 3, 2020 School Closed (Winter Break) January 6, 2020 School Re-open January 20, 2020 School Closed (Martin Luther King Jr. Birthday observed) February 3, 2020 2nd Marking Period Ends February 5, 2020 Report card distribution begins February 12, 2020 Reduced Day – 12:15 pm dismissal for students (Professional Development for Staff) February 17, 2020 School Closed (Presidents’ Day observed) March 4, 2020 Reduced Day – 12:15 pm dismissal for students (Professional Development for Staff)

March 4, 2020 3rd Interim Reports Sent Home March 24, 2020 Reduced Day – 12:15 pm dismissal for March 25, 2020 (Evening) Students (Parent/Teacher Conferences) April 1, 2020 Reduced Day – 12:15 pm dismissal for students (Professional Development for Staff) April 7, 2020 3rd Marking Period Ends April 10-17, 2020 School Closed (Spring Recess) April 20, 2020 Report card distribution begins May 6, 2020 Reduced Day – 12:15 pm dismissal for students (Professional Development for Staff) May 14, 2020 4th Interim Reports Sent Home May 25, 2020 School Closed (Memorial Day observed) June 3, 2020 Reduced Day – 12:15 pm dismissal for students (Professional Development for Staff) June 15, 2020 4th Marking Period Ends June 17, 2020 Grade 8 Closing Exercises (Tentative) June 18, 2020 Last Day of School for Students. Reduced Day-12:15 pm dismissal (Report card Distribution) June 22, 2020 Last Day of School for staff.

TRENTON BOARD OF EDUCATION District Policy 5230- LATE ARRIVAL AND EARLY DISMISSAL

Section: Pupils Date Created: May, 2011 Date Edited: May, 2011

The Board of Education requires that pupils be in attendance for the full school day in order to benefit from the instructional program. That requirement will be waived only when compelling circumstances require that a pupil be late to school or dismissed from school before the end of the school day.

The Principal may excuse for cause the late arrival and early dismissal of a pupil on the prior written request of the pupil's parent(s) or legal guardian(s). Good cause may include, but need not be limited to, medical and dental appointments that cannot be scheduled outside the school day, medical disability, a motor vehicle driver's test, interviews for college entrance or employment, and court appearances.

No pupil will be permitted to leave the school before the end of the school day except in the presence of the pupil's parent(s) or legal guardian(s), or an agent of the parent(s) or legal guardian(s) who has written authorization, or in the custody of agents of the state acting in their legal capacity. Anyone removing a pupil from school must provide identification to the office staff.

The Principal shall maintain a record of the parent(s) or legal guardian(s) of each pupil. If one parent has been assigned custody of the pupil by court order or separation agreement and wishes to limit the noncustodial parent's access to the pupil, the parent in custody must inform the Principal of any such limitation and may request that his/her authorization be required before the noncustodial parent is granted access. In the absence of such notice, the Principal will presume that a pupil may be released into the care of either parent.

A pupil who suffers an incapacitating medical disability will be released from school only in the presence of an adult.

Adopted: 16 May 2011

TRENTON BOARD OF EDUCATION District Regulation 5230 - LATE ARRIVAL AND EARLY DISMISSAL

Section: Pupils Date Created: May, 2011 Date Edited: May, 2011

A. Definitions

1. “Late arrival” means the arrival of a pupil after the beginning of the pupil’s school day for an excused purpose. A late arrival is not an instance of tardiness for the purpose of applying Regulation No. 5240.

2 “Early dismissal” means the release of a pupil from school prior to the end of the pupil’s school day for an excused purpose; "early dismissal" includes the release of a pupil for a period of time that occurs during the pupil’s school day. An early dismissal is not an absence for the purpose of applying Regulation No. 5200.

3. “Dismissal from class” means a pupil’s brief absence from his/her assigned class for a reason that has been approved in advance. A "dismissal from class" is not a class "cut" for the purpose of applying Regulation No. 5200.

B. Acceptable Excuses

The following circumstances justify a pupil’s late arrival. The list is not meant to be exhaustive, and the Principal should use his/her best judgment in determining whether or not there is good cause for the pupil’s late arrival.

1. The pupil’s disability from illness or injury, including any necessary emergency visits to a physician or dentist;

2. A bona fide family emergency;

3. The observance of a religious holiday;

4. Religious instruction;

5. Family emergency;

6. Medical or dental appointment that cannot be scheduled at a time other than during the school day;

7. Motor vehicle driver’s examination that cannot be scheduled at a time other than during the school day;

8. The pupil’s required attendance in court;

9. Private lessons in music, art, or dance or private practice sessions in preparation for competitive events, such as in figure skating or gymnastics; and

10. An interview with a prospective employer or with an admissions officer of an institution of higher education.

C. Late Arrival

1. A pupil’s late arrival in school should be approved by the Building Principal or designee in advance. A late arrival that is not approved in advance will be considered to be an instance of tardiness.

2. The parent(s) or legal guardian(s) or adult pupil shall submit a written request for approval of a late arrival to the Building Principal or designee. The request must include the reason for the pupil’s late arrival and a statement of why it is necessary to delay the pupil’s arrival at school.

3. A pupil who arrives late at school shall report to the Main office and pick up a late arrival permission slip. The permission slip will include the date and the time of the pupil’s arrival. The pupil will proceed to his/her assigned class and present the permission slip to the teaching staff member in charge, who will verify the date and time.

D. Early Dismissal Generally

1. A pupil’s early dismissal must be approved by the Building Principal or designee in advance. Except for emergencies, an early dismissal that is not approved in advance will be considered to be an absence.

2. The parent(s) or legal guardian(s) or adult pupil shall submit a written request for approval of an early dismissal to the Building Principal or designee. The request must include the reason for the pupil’s early dismissal

and a statement of why it is necessary to excuse the pupil before the end of the pupil’s school day.

3. A pupil must obtain an approved early dismissal permission slip from the Main office and present the slip to the teaching staff member in charge of the class or activity from which the pupil is to be dismissed. The permission slip will include the date and time of approved dismissal. The teaching staff member in charge must verify the date and time.

E. Early Dismissal for Illness or Injury

1. A pupil who suffers a significant illness or injury during the course of the school day will be treated in accordance with Policy and Regulation No. 8441.

2. A pupil who suffers a minor illness or injury will be sent to the school nurse. If the nurse’s office is unattended, the pupil should report to the Principal’s office.

3. If the school nurse determines that an elementary pupil should be sent home, the pupil’s parent(s) or legal guardian(s) or the responsible adult designated by the parent(s) or legal guardian(s) will be telephoned to pick up the pupil.

4. No pupil shall be released from school before the end of the school day except in the presence of the pupil’s parent(s) or legal guardian(s) or an agent of the parent(s) or legal guardian(s).

F. Early Dismissal for Family Emergency

1. A pupil’s parent(s) or legal guardian(s), or caretaker may request the pupil’s early release for a bona fide family emergency. Early dismissal for family emergency must be approved by the Building Principal or designee.

2. A pupil will be released to a parent(s) or legal guardian(s) who reports to the school office and explains satisfactorily to the Principal that good and sufficient reason justifies the pupil’s release from school before the end of the pupil’s school day.

3. A pupil will be released to an agent of the parent(s) or legal guardian(s) provided the parent(s) or legal guardian(s), or a caretaker personally known to the Principal has requested the pupil’s release by:

a. Written request signed by the parent(s) or legal guardian(s), or caretaker and verified by telephone call to the signer, or

b. A telephone call that is verified by a return telephone call to the pupil’s residence or, if the call does not originate in the pupil’s home, by interrogation of the caller to test his/her knowledge of specific facts about the pupil.

4. The Principal shall verify the identity of the agent to whom the pupil is released by examination of documents or by verification of characteristics supplied by the parent(s) or legal guardian(s), or caretaker.

5. If the Principal believes that a genuine emergency may exist but cannot verify the identity of the person who requests release of the pupil, the Principal shall arrange for the pupil’s transportation by a school staff member directly to the custody of the parent(s) or legal guardian(s), or designated agent of the parent or legal guardian.

6. The Principal shall maintain a record of each pupil’s parent(s) or legal guardian(s). The record shall include any legally sufficient notice given the Principal by a parent(s) or legal guardian(s) in sole custody that the noncustodial parent’s access to the pupil has been limited. In the absence of such notice, the Principal shall presume that the pupil may be released into the care of either parent(s) or legal guardian(s).

G. Anyone removing a pupil from school must provide photo identification to the office staff.

Issued: 16 May 2011

TRENTON BOARD OF EDUCATION District Policy 5200- ATTENDANCE (M)

Section: Pupils Date Created: May, 2011 Date Edited: June, 2015

In accordance with the provisions of N.J.S.A. 18A:38-25, every parent, guardian, or other person having control and custody of a child between the ages of six and sixteen shall cause the child to regularly attend school. The Board of Education requires students enrolled in the school district attend school regularly in accordance with the laws of the State.

In accordance with the provisions of N.J.A.C. 6A:16-7.6 and for the purposes of this Policy and Regulation 5200, a student’s absence from school will be excused, or unexcused that counts toward truancy.

Students that are absent from school for any reason are responsible for the completion of assignments missed because of their absence. A student who is absent from school for observing a religious holiday shall not be deprived of any award, eligibility, or opportunity to compete for any award, or deprived of the right to take an alternate test or examination that was missed because of the absence provided there is a written excuse of such absence signed by the parent.

Prolonged or repeated absences, excused or unexcused, from school or from class, deprive students of the educational and classroom experiences deemed essential to learning and may result in retention at grade level or loss of credit or removal from a course that would count toward the high school diploma in accordance with policies of this Board.

Students shall be subjected to the school district’s response for unexcused absences that count toward truancy during the school year as outlined in N.J.A.C. 6A:16-7.6(a)4 and Regulation 5200.

Unexcused absences from school or from classes within the school day may subject a student to consequences that may include the denial of a student’s participation in co- curricular activities and/or athletic competition. Repeated absences from school interfere with efforts of this Board and its staff in the maintenance of good order and the

continuity of classroom instruction and such absences may result in the removal of the student from a class or course of study.

The Superintendent shall calculate and monitor the average daily attendance rate for the district and for each school in the district. Whenever the average daily attendance rate does not meet the New Jersey Department of Education requirements the Superintendent or designee shall develop a district improvement plan to improve student attendance pursuant to N.J.A.C. 6A:30-5.2.

N.J.S.A. 18A:36-14; 18A:38-25 N.J.S.A. 34:2-21.1 et seq. N.J.A.C. 6A:16-7.6; 6A:32-8.3

Adopted: 16 May 2011 Revised: 22 June 2015

TRENTON BOARD OF EDUCATION District Policy 5511- DRESS AND GROOMING

Section: Pupils Date Created: May, 2011 Date Edited: May, 2011

The Trenton Board of Education believes that school dress can significantly influence student behavior thereby enhancing school pride, facilitating and maintaining an effective learning environment, and generally assisting in improving school climate and culture.

In accordance with N.J.S.A. 18A:11-9, the Board of Education prohibits students, while on school property from wearing any type of clothing, apparel or accessory which indicates that the student has membership in, or affiliation with, gang associated with criminal activities.

In accordance with N.J.S.A. 18A:11-7 and N.J.S.A. 18A:11-8, the Board of Education confirms its desire to authorize uniform school dress for students. The Trenton Board of Education supports this policy for the following reasons as supported in the U.S. Department of Education report document, Manual on School Uniforms, 1996:

1. To help with issues of peer pressure;

2. To promote a sense of identity and improve security;

3. To increase school spirit and school unity and,

4. To assist students in preparing for the work world.

Uniform Implementation

Beginning September 2010, ninth through twelfth grades will wear uniforms.

Commencement of District Wide Standardized Uniform Requirement

The Trenton Board of Education must approve the request for the wearing of a standard district uniform before the requirement may be implemented. If approved, the district must:

1. Give three months advance notice in writing to the parents/guardians of a student(s) attending school in the District for wearing of the school uniforms; and

2. Include information in the notice about ways to purchase the required district uniform and the name of a person at each school who can be contacted for further information about district uniforms, exemptions from the requirement, and financial assistance for economically disadvantaged students.

Assistance for Economically Disadvantaged Pupils

The following provisions will be in place to assist students who are economically disadvantaged:

1. Provide an application form for parents/guardians to use to apply for assistance because of economic inability to purchase district uniforms.

2. Receive and review completed applications to determine if the student's parent(s)/guardian(s) qualify to participate in the Free or Reduced Lunch program.

3. Forward the completed application to the school Principal.

4. Applications will be reviewed by a school based Uniform Policy Review Committee. The Committee shall consist of teachers, social workers, and administrators.

5. The school based Uniform Policy Review Committee shall advise parents/guardians of the application status.

6. Those parents/guardians who have a child with a disability and qualify for Medicaid will receive one free uniform upon signing a Parent Release Form.

7. No student shall be denied attendance at school or penalized for failing to wear the standard district uniform for reason of demonstrated financial hardship. It will be the responsibility of each school to assist those families demonstrating evidence of financial hardship with appropriate support.

Waivers

Waivers of district uniform requirements may be issued by the district Superintendent or his/her designee. Waivers are restricted to those who meet one or more of the following criteria:

1. Religious Freedom - When wearing of the standard district uniform violates the student's religious beliefs; however, the district may require documentation or other means of corroborating that the belief would be violated by the wearing of the district wide standard uniform.

2. Short Term Health - A physician verified health condition that would preclude a student from being able to wear all or part of the district uniform.

Compliance Measures

The administration reserves the right to permit variations to the school uniform for specifically organized learning activities.

The administration reserves the right to temporarily suspend the school uniform for special theme days and/or special activities.

The administration reserves the right to amend the school uniform policy.

The administration reserves the right to restrict any clothing deemed inappropriate.

A school may develop incentives and positive reinforcement measures for the wearing of school uniforms.

After exhausting all other means to secure student compliance, the school staff may use a progressive discipline approach to sanctions. These sanctions include, but are not limited to:

1. After first violation - Parent conferences and/or peer counseling by an administrator.

2. After-School Detention - One time with written notice to parent/guardian.

3. Exclusion from extracurricular and athletic activities for the full semester (after three or more days in violation) with written notice to parent/guardian.

4. Once a pupil has been removed from all extra curriculum and athletic activities as a result of non-compliance with School Uniform Policy, the parent will have one opportunity to have the student reinstated in school activities by agreeing to comply with the School Uniform Policy and have their child wear a uniform to school each day.

5. The parent must schedule a meeting with the school administrator. At the meeting the parent will be asked to sign a form letter indicating that they will comply with the School Uniform Policy for the remainder of the school year. Once this letter has been signed and the child(ren) begins wearing the school uniform, they will be reinstated in all school clubs, teams and activities. Should the child(ren) accumulate a total of three days of non-compliance or three consecutive days of non-compliance, the child(ren) will again be removed from all school clubs, teams and activities for the remainder of the school year with no option of being reinstated.

Exceptions

Upon the recommendation of the Principal and approval by the Superintendent of Schools, students may be permitted to attend school dressed in appropriate clothing other than a school uniform in order to participate in "School Spirit Day," "Dress Down Day," or some other observation or event. In such times, the Principal shall be responsible for providing detailed information to students and parents/guardians describing the event or activity and the appropriate attire for the event or activity.

The Trenton Board of Education recognizes that a student shall not be penalized academically or otherwise discriminated against nor denied admittance to school if the student's parent/guardian chooses not to comply with the school uniform policy.

The Trenton Board of Education recognizes that a school uniform policy will not preclude students who participate in a nationally recognized youth organization from wearing organization uniforms to school on days that the organization has a scheduled meeting.

The Trenton Board of Education recognizes that a school uniform policy will not preclude students who attend other accredited public or private schools from wearing the school's uniform on days when they attend classes at those schools.

Male Pupils

Solid Black Bottoms:

All male pupils will be required to wear pants of the appropriate size. (A belt is required-HWMSA).

All male students will have the option of wearing shorts of the appropriate size during the months of May, June and September. All shorts cannot be more than two inches above the knee.

All male students will be required to wear their bottoms with a belt properly at the waist. Pants with elastic at the waist that do not require a belt may also be worn.

All bottoms will be required to be hemmed and free of logos, insignias, cargo pockets, slits, holes, tears and cuts.

Solid Powder Blue Tops:

All male students will be required to wear either a short or long sleeve dress shirt or pullover, button front, collared sport shirt of the appropriate size.

All male students will have the option of wearing a long sleeve mock turtleneck or turtleneck of the appropriate size.

All male students will be required to tuck in their tops into their bottoms.

All male pupils will have the option of wearing a sweatshirt, sweater, cardigan or sweater vest of the appropriate size over their dress shirt, pullover, button front, collared sport shirt, or turtleneck (optional). If the sweatshirt, sweater, cardigan or sweater vest is worn over a dress shirt or pullover, button front, collared sport shirt, the collar will be required to be visible.

All tops will be required to be free of logos, insignias, slits, holes, tears, and cuts.

Female Pupils

Solid Black Bottoms:

All female pupils will be required to wear either jumper, skirts, pants, or skirts of the appropriate size. All jumpers will be required to be a maximum of two inches above the knee.

All skirts, shorts, jumpers and skirts cannot be more than two inches above the knee.

All female pupils will have the option of wearing shorts of the appropriate size during the months of May, June and September.

All female pupils will be required to wear their bottoms properly at the waist. Pants with elastic at the waist that do not require a belt may also be worn.

All bottoms will be required to be hemmed and free of logos, insignias, cargo pockets, slits, holes, tears and cuts.

Solid Powder Blue Tops:

All female pupils will be required to wear either a short or long sleeve dress shirt or pullover, button front, collared sport shirt of the appropriate size.

Al female students will have the option of wearing a long sleeve mock turtleneck or turtleneck of the appropriate size.

All female students will be required to tuck in their tops into their bottoms.

All female students will have the option of wearing a sweatshirt, sweater, cardigan or sweater vest of the appropriate size over their dress shirt, pullover, button front, collared sport shirt, or turtleneck (optional). If the sweatshirt, sweater, cardigan or sweater vest is worn over a dress shirt or pullover, button front, collared sport shirt, the collar will be required to be visible.

All tops will be required to be free of logos, insignias, slits, holes, tears and cuts.

Gym Clothes - Male and Female Students

The current practice for high school students will remain in effect.

Public Hearing

The Trenton Board of Education conducted a public hearing on school uniforms on February 21, 2008.

Uniform Cost Cutting Measures

The Trenton Board of Education may, at its sole discretion, establish a uniform exchange program to encourage uniform use and to help save money for parents/guardians. This uniform exchange program could involve all schools within the district and would allow parents/guardians to turn in old uniforms that are in good condition. Parents/guardians would then be permitted to obtain other used uniforms from the uniform exchange that would fit their child.

Parents will have the opportunity to donate clean, used school uniform shirts back to the school on the last day of each school year or when a School Spirit Day will be held.

N.J.S.A. 18A:11-1; 18A:11-7; 18A:11-8; 18A:11-9

Adopted: 16 May 2011

District Policy 5516- USE OF ELECTRONIC COMMUNICATION AND RECORDING DEVICES (ECRD) (M)

Section: Students Date Created: May, 2011 Date Edited: May, 2011

The Board of Education believes pupils and/or school staff members should not be subject to having a video or audio recording taken of any pupil(s) or school staff member(s) for any purpose without the consent of the pupil, the pupil’s parent or guardian, and/or the school staff member. In addition to protecting the privacy rights of pupils and school staff members, the Board recognizes such recordings can be disruptive to the educational program. In addition, inappropriate recordings of educational material, pupil assessment instruments, and/or pupil assessment reviews can be used to compromise the integrity of the district’s educational program or lead to academic dishonesty in the event such recordings are stored and/or transmitted to other pupils. Therefore, the Board of Education adopts this Policy regarding pupil use of electronic communication and recording devices.

“Electronic communication and recording device (ECRD)” includes any device with the capability to audio or video record or is capable of receiving or transmitting any type of communication between persons. An ECRD includes, but is not limited to, cameras, cellular and wireless telephones, pagers/beepers, laptop computers, electronic readers, personal digital assistants (PDAs), two-way radios, portable fax machines, video broadcasting devices, and any other device that allows a person to record and/or transmit, on either a real time or delayed basis, sound, video or still images, text, or other information.

A pupil is not permitted to have turned on or use an ECRD on school grounds during the school day or when the pupil is participating in a curricular or school-sponsored co-curricular activity. A pupil’s personal ECRD may only be used on school grounds in an emergency situation or with the permission of a school staff member supervising the pupil in a curricular or school-sponsored co- curricular activity. Any audio and/or video recording by a pupil using their personal ECRD with permission of a school staff member while participating in a curricular or school-sponsored activity where other pupils or staff members are present shall require the permission for such recording from any other pupil and their parents or guardians and/or staff members whose voice or image is to be recorded. This Policy is not intended to prohibit appropriate use of electronic devices for authorized or approved official curricular or school-sponsored co-curricular activities such as yearbook photographs, staff member/teacher-directed and approved activities, classroom presentations, and athletic events and drama production filming. A pupil authorized or approved to use an ECRD may not use an ECRD to access internet sites or view information or internet- based material that is inappropriate or would be blocked from pupil access by the school district’s acceptable use of computers and networks policy. Nothing in this Policy is intended to prevent a

pupil from using their personal ECRD and recording school-sponsored co-curricular activities as a non-participant when the activity is open to the general public.

For the purposes of this policy, “school grounds” means and includes land, portions of land, structures, buildings, and structures that support these buildings, including, but not limited to, administrative buildings, kitchens, maintenance shops, and garages. “School grounds” also includes other facilities as defined in N.J.A.C. 6A:26-1.2, playgrounds, and other recreational places owned by the local municipalities, private entities, or other individuals during those times when the school district has exclusive use of a portion of such land.

An ECRD used in violation of this Policy will be confiscated by a school staff member or Principal or designee and the pupil will be subject to appropriate disciplinary action.

A pupil shall not bring or possess any remotely activated paging device on any school grounds, including on a school bus or at a school-sponsored function, at any time and regardless of whether school is in session or other persons are present without the express written permission of the Principal. The pupil must submit a written request and establish to the satisfaction of the Principal a reasonable basis for the possession of the device. The written request must include the purpose for the pupil possessing and/or bringing the device on school property and the date or dates in which the pupil requests to possess and/or bring the device on school property. The written request must also include the date in which the pupil will no longer need to bring and/or possess the device on school property.

The Principal, upon reviewing the request from the pupil, will make a determination. The determination will be in writing and if approved, written permission for the pupil to bring and/or possess a remotely activating paging device will be provided to the pupil. Permission will only be provided for the number of days determined by the Principal.

The pupil must submit a new request if the time in which permission is given to bring and/or possess a device expires. The pupil that is granted permission to possess and/or bring the device must be in the possession of the device at all times. The Principal or designee shall immediately notify the Superintendent of Schools and the appropriate criminal justice or juvenile justice agency if a pupil brings or possesses a remotely activated paging device in violation of N.J.A.C. 6A:16- 5.8 and this Policy.

A pupil who is an active member in good standing of a volunteer fire company, first aid, ambulance or rescue squad may bring or possess a remotely activated paging device on school property only if the pupil is required to respond to an emergency and the pupil provides a statement to the Principal from the chief executive officer of the volunteer fire company, first aid, ambulance or rescue squad authorizing the possession of the device by the pupil at all times and that the pupil is required to respond to an emergency.

The Principal or designee will confiscate the remotely activated paging device, take appropriate disciplinary action and shall immediately notify the Superintendent of Schools and the appropriate criminal justice or juvenile justice agency if a pupil brings or possesses a remotely activated paging device in violation of N.J.A.C. 6A:16-5.8 and this Policy.

Verification of Receipt of Hedgepeth/Williams Middle School of the Arts

Parent-Student Handbook Receipt 2019-2020

Parents and students, please print your name and sign off at the end to acknowledge that you have reviewed this handbook with your child.

I, (Parent Name) ______, the parent of (Student Name) ______in Grade/HR

______, hereby acknowledge that I have reviewed this handbook with my child and will work with the school in order to uphold the rules, regulations, and policies contained within the handbook, specifically, but not limited to, those of:

 Attendance

 Academics

 Late Arrival and Early Dismissal

 Dress/Grooming (uniform)

 Student Conduct and Consequences

Parent’s signature ______Phone Number ______

Parent’s email address ______

Student’s signature ______Date ______

Please tear off this page and return to your student’s homeroom teacher by

Friday, September 13, 2019.