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Council Agenda MASTERTON DISTRICT COUNCIL COUNCIL AGENDA WEDNESDAY 9 DECEMBER 2020 3.00 PM MEMBERSHIP Her Worship (Chairperson) Cr G Caffell Cr B Gare Cr D Holmes Cr B Johnson Cr G McClymont Cr F Mailman Cr T Nelson Cr T Nixon Cr C Peterson Cr S Ryan Noce is given that a meeng of the Masterton District Council will be held at 3.00pm on Wednesday 9 December 2020 at Waiata House, 27 Lincoln Rd, Masterton. RECOMMENDATIONS IN REPORTS ARE NOT TO BE CONSTRUED AS COUNCIL POLICY UNTIL ADOPTED 4 December 2020 Values 1. Public interest: members will serve the best interests of the people within the Masterton district and discharge their duties conscientiously, to the best of their ability. 2. Public trust: members, in order to foster community confidence and trust in their Council, will work together constructively and uphold the values of honesty, integrity, accountability and transparency. 3. Ethical behaviour: members will not place themselves in situations where their honesty and integrity may be questioned, will not behave improperly and will avoid the appearance of any such behaviour. 4. Objectivity: members will make decisions on merit; including appointments, awarding contracts, and recommending individuals for rewards or benefits. 5. Respect for others: will treat people, including other members, with respect and courtesy, regardless of their ethnicity, age, religion, gender, sexual orientation, or disability. Members will respect the impartiality and integrity of Council staff. 6. Duty to uphold the law: members will comply with all legislative requirements applying to their role, abide by this Code, and act in accordance with the trust placed in them by the public. 7. Equitable contribution: members will take all reasonable steps to ensure they fulfil the duties and responsibilities of office, including attending meetings and workshops, preparing for meetings, attending civic events, and participating in relevant training seminars. 8. Leadership: members will actively promote and support these principles and ensure they are reflected in the way in which MDC operates, including a regular review and assessment of MDC’s collective performance. These values complement, and work in conjunction with, the principles of section 14 of the LGA 2002; the governance principles of section 39 of the LGA 2002; and our MDC governance principles: Whakamana Tangata Respecting the mandate of each member, and ensuring the integrity of the committee as a whole by acknowledging the principle of collective responsibility and decision‐making. Manaakitanga Recognising and embracing the mana of others. Rangatiratanga Demonstrating effective leadership with integrity, humility, honesty and transparency. Whanaungatanga Building and sustaining effective and efficient relationships. Kotahitanga Working collectively. 1 AGENDA 1. Karakia 2. Conflicts of Interest (Members to declare conflicts, if any) 3. Apologies 4. Public Forum Presentation of Gold Awards Youth Council 5. Late items for inclusion under Section 46A(7) of the Local Government Official Information and Meetings Act 1987 6. Items to be considered under Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987: Minutes of the Council meeting held with the public excluded on 28 October 2020 Report of the Audit and Risk Committee meeting held with the public excluded on 18 November 2020 Report of the Awards and Grants Committee meeting held with the public excluded on 25 November 2020 Trust House Recreation Centre 7. Confirmation of Minutes of the Council meeting held on 28 October 2020 (155/20) Pages 101-112 8. Confirmation of Minutes of the Extraordinary Council meeting held on 25 November 2020 (178/20) Pages 101-102 9. Report of the Infrastructure and Services Committee meeting held on 18 November 2020 (172/20) Pages 301-304 10. Report of the Audit and Risk Committee meeting held on 18 November 2020 (173/20) Pages 401-406 11. Report of the Awards and Grants Committee meeting held on 25 November 2020 (177/20) Pages 201-202 FOR DECISION 12. ENDORSEMENT OF THE DRAFT WELLINGTON REGIONAL GROWTH FRAMEWORK FOR PUBLIC CONSULTATION (179/20) Pages 121-201 13. ADOPTION OF THE PSYCHOACTIVE SUBSTANCES - LOCAL APPROVED PRODUCTS POLICY 2020 (181/20) Pages 202-214 2 FOR INFORMATION 14. ALCOHOL REGULATORY AND LICENSING AUTHORITY REPORT 2019/2020 (180/20) Pages 215-218 15. REPORT BACK ON ENVIRONMENTAL DEFENCE SOCIETY CLIMATE CHANGE CONFERENCE NOVEMBER 2020 (182/20) Pages 219-226 16. CHIEF EXECUTIVE’S REPORT (183/20) Pages 227-265 17. MAYOR’S REPORT (184/20) Pages 266-290 3 MATTERS TO BE CONSIDERED WITH THE PUBLIC EXCLUDED COUNCIL MEETING – WEDNESDAY 9 DECEMBER 2020 MOVED BY: SECONDED BY: That the public be excluded from the following parts of the proceedings of the meeting of the Masterton District Council:- Confirmation of Minutes 18. Minutes of the Council meeting held with the public excluded on 28 October 2020 19. Report of the Audit and Risk Committee meeting held with the public excluded on 18 November 2020 20. Report of the Awards and Grants Committee meeting held with the public excluded on 25 November 2020 General Business 21. Trust House Recreation Centre The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:- General subject of Reason for passing Ground(s) under each matter to be this resolution in section 48(1) for considered relation to each the passing of this matter resolution Confirmation of Minutes Refer to page 111-112 Refer to page 111-112 of the Council meeting held with the public excluded on 28 October 2020 Confirmation of the Report of the Refer to page 405-406 Refer to page 405-406 Audit and Risk Committee held with the public excluded on 18 November 2020 Confirmation of Report of the Refer to page 202 Refer to page 202 Awards and Grants Committee meeting held with the public excluded on 25 November 2020 Trust House Recreation Centre 7(2)(i) The withholding of the s48(1)(a) information is necessary to enable That the public conduct the local authority to carry on, of this item would be without prejudice or disadvantage, likely to result in the negotiations (including disclosure of information commercial and industrial for which good reason negotiations) for withholding would exist under Section 7. 101 155/20 MINUTES OF THE MEETING OF THE MASTERTON DISTRICT COUNCIL HELD AT WAIATA HOUSE, 27 LINCOLN ROAD, MASTERTON, ON WEDNESDAY 28 OCTOBER 2020 AT 3.00PM PRESENT Mayor Lyn Patterson (Chair), Councillors G Caffell, B Gare, D Holmes, B Johnson, G McClymont, F Mailman, T Nelson, T Nixon, C Peterson and S Ryan. IN ATTENDANCE Chief Executive, Manager Finance, Manager Assets and Operations, Manager Strategic Planning, Communications and Marketing Manager, Policy Manager, Senior Advisor Wastewater Strategy and Compliance, Governance Advisor, two media representatives and 15 members of the public. KARAKIA Councillor Bex Johnson led the karakia. CONFLICTS OF INTEREST In relation to the application from People First referred to in the report of the Awards and Grants Committee, Councillor Ryan declared an interest as the People First National Funding Manager. Councillor Nixon declared an interest in relation to the item on Hood Aerodrome as her partner is the Aerodrome Manager and leases land for a hangar at the Aerodrome. APOLOGIES No apologies were received. PUBLIC FORUM Peter Knighton, Millie Ogg and Erin Cavanagh from People First spoke about accessibility issues in Masterton: the door into the Rec Centre is not accessible; park benches and picnic tables don’t accommodate people who use a wheelchair; disability swings are needed; Council need to show they recognise people from all communities; would like to see Council information be made into easy read - does Council have a policy?; safety on footpaths - a speed limit for mobility scooters; what is Council’s policy around making sure community spaces are safe and accessible for people with disabilities. Mary Byrne and Eleanor Harper provided a handout and spoke against fluoridation. Youth Council and SADD – Cherie McNamara attended on behalf of the Youth Council and provided feedback on the proposed Solid Waste Bylaw: they agreed with the proposed bylaw and with the overall purpose and added that there needed to be more education, a definition of the word ‘waste’ and separation in the town bins. 102 LATE ITEMS FOR INCLUSION UNDER SECTION 46A(7) OF THE LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987 The meeting was advised of a late item for inclusion in the public excluded agenda: Contract 1-20/22 - Sealed and Unsealed Rehabilitation 2020-2022 This item had not been available for inclusion with the agenda and could not be held over until a later meeting. Moved by Councillor B Johnson That in terms of section 46A(7) of the Local Government Official Information and Meetings Act 1987 the items be dealt with at this meeting. Seconded by Councillor D Holmes and CARRIED. ITEMS TO BE CONSIDERED UNDER SECTION 48(1)(A) OF THE LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987 Minutes of the Council meeting held with the public excluded on 16 September 2020 Appointment to Council Organisation – Destination Wairarapa Contract 1-20/22 - Sealed and Unsealed Rehabilitation 2020-2022 Moved by Councillor T Nixon That in terms of section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 the items be dealt with at this meeting. Seconded by Councillor G McClymont and CARRIED CONFIRMATION OF MINUTES OF THE COUNCIL MEETING HELD ON 16 SEPTEMBER 2020 (141/20) Moved by Councillor B Johnson That the minutes of the meeting of the Masterton District Council held on 16 September 2020 be confirmed.
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