Position Description
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Position Description Event Coordinator – Sydney Thunder Updated: August 2019 Event Coordinator – Sydney Thunder 2 Position Description Event Coordinator – Sydney Thunder Position Details Department: Positions Reporting to this Position: Sydney Thunder Nil Reports to: Location: Match Experience Specialist Sydney Olympic Park, Sydney Primary Purpose of the Position The primary purpose of the Event Coordinator - Sydney Thunder is to assist the Match Experience Specialist deliver world class match days for Sydney Thunder in the KFC Big Bash League and Rebel Women’s Big Bash League. The position will assist the event presentation, match experience and venue logistics for these matches in line with club’s purpose to be a loved Club that unites and inspires the Thunder Nation. Organisation Environment Cricket NSW is the peak state sporting organisation responsible for the governance, development, promotion and administration of cricket throughout New South Wales. The purpose of CNSW is to inspire everyone to love cricket. To achieve this purpose, Cricket NSW has three key focus areas 1. Fans – No. 1 for fans 2. Participants and volunteers – No. 1 for participation 3. Elite players and teams – No. 1 in all formats Team Environment Sydney Thunder is a team for all people of the Thunder Nation. With an ever-expanding community presence in Western Sydney and Regional NSW, Thunder strives to grow the game of cricket while being a leader in community engagement. Thunder celebrate culture and embrace diversity, our year-round community programs engage with over 150,000 members of the Thunder Nation and allow the club to make sustainable social change, both locally and overseas. The KFC BBL is non-stop entertainment from start to finish, with something to keep everyone in the family entertained. Last season Sydney Thunder played home games at Sydney Showgrounds Stadium and Manuka Oval with more than 87,000 in attendance and an average audience of 906,380 watching at home. The 2018/19 WBBL season attracted 135,861 fans across the 59-game season as records tumbled, with an average of 2,384 fans turning out per match, the highlight of the season coming in the Final with a sell-out crowd of 5,368 witnessing the first ever standalone WBBL Final. The club’s core values are: We do it the right way: • We are authentic and genuine • We are respectful, generous and grateful We are united as one: • We are one club – The Green Army • We are unified by our purpose Event Coordinator – Sydney Thunder 3 Position Description We stamp our mark: • We find a way • We redefine normal Key Responsibilities ▪ Provide a range of high level of support for the Match Experience Specialist ensuring required tasks are completed accurately and in a timely manner ▪ Successfully coordinate multiple activities including liaison with venues, internal and external suppliers in addition to key stakeholders ▪ Oversee work by contractors and report on variations to work orders ▪ Act as an assistant to the Match Experience Specialist on match day, carrying out a variety of duties to help ensure match day and non-match day events run smoothly ▪ Ensure the venue is appropriately set up on match day e.g. set-up of the event office, dugout signage assembled, accreditation signage is displayed and activation zones ▪ Undertake administrative tasks including invoice processing, match day documents etc. ▪ Advise Match Experience Specialist on matters requiring their attention and implement their decisions ▪ Coordinate necessary elements of the match day event presentation program as required ▪ Manage late link accreditation process for the Club ▪ Live by the Thunder Values: o Doing it the right way o United as one o Stamp our mark This role requires irregular hours of work, including weekends and public holidays. In addition a current, valid driver’s license is required as well as access to a car. An interest in sport is beneficial but not essential to the role. This role extends from October 2019 until February 2020. Days / Hours Anticipated hours listed below (based on an 8-hour day), however, subject to change according to workload requirements (especially during December – January/February) Month No. of No. of Days Hours / Hours / Month Weeks Week October 3 5 per week + match 40 120 + 24 ( match day days) November 4 5 per week + match 40 160 + 36 ( match day days) December 5 5 per week + match 40 200 + 10 ( match days days) January 5 5 per week + match 40 200 + 50 (match days days) February TBC 5 per week + match 40 TBC pending finals days Event Coordinator – Sydney Thunder 4 Position Description Behaviours Australian Cricket Key Behaviour Indicators Key Challenges o Delivering events that meet our purpose o Managing multiple stakeholders o Working long hours during the season o Multitasking under time pressure o Producing outstanding events in a fast moving and passionate environment Key Working Relationships Internal o Match Experience Specialist, Sydney Thunder o General Manager, Sydney Thunder and Club Staff o Cricket NSW Operations and Finance Staff External o Cricket Australia o Hosts of matches and events o Stadium representatives o Sydney Thunder Corporate and Community Partners Knowledge, Skills and Experience o Experience in a similar events role o Ability to work independently and also as part of a team o Flexible and quick thinking o Good interpersonal and communication skills o Computer literacy skills o Good time management skills o Prioritising workload given the often-competing project demands o Highly organised with strong attention to detail Event Coordinator – Sydney Thunder 5 Position Description o Work well under pressure o Personal alignment with the Thunder brand and purpose o Tertiary qualifications will be considered highly desirable. Child Protection It is your duty to comply with NSW Child Safety Standards which are designed to protect the welfare of children involved in the sport of cricket. As part of your duty, you must recognise that children need special care and attention that you will provide as you will be committed to protecting and prioritising the safety of children. Governance It is your duty to comply with Cricket NSW policies and procedures which set out governance standards and manage risks for our organisation. You are responsible for being aware of and complying with the policies and procedures. Duties under Work Health and Safety Requirements We are committed to protecting the health, safety and wellbeing of all of those that work with us. Your duties are to: o Comply with all Cricket NSW policies, procedures and relevant legislation o Comply with all reasonable instructions from managers in relation to health and safety o Take reasonable care of your own health and safety o Ensure your actions or omissions do not adversely affect the health and safety of other persons o Report any hazards, near misses and incidents to your manager and complete the required formal report mechanism o Complete relevant health and safety training. Acknowledgement The list of key responsibilities and key results areas herein are not intended to be all inclusive and may include additional responsibilities as required and assigned. .