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Minutes Special Meeting of the USA Fencing Board of Directors February 17, 2020 in Columbus, OH

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Minutes Special Meeting of the USA Fencing Board of Directors February 17, 2020 in Columbus, OH Minutes Special Meeting of the USA Fencing Board of Directors February 17, 2020 in Columbus, OH Present: Donald Alperstein, Don Anthony, David Arias, Cliff Bayer, Raquel Brown, Sam Cheris, Alan Kidd, Lorrie Marcil Holmes, Jeff Salmon, Adam Watson Absent: Ann Marsh-Senic, Cody Mattern, Daria Schneider Guests: Tyler Adkins, Peter Barton, Bob Bodor, Kris Ekeren, Jill Grotzinger, Doug Hayler, Nicole Jomantas, Melissa Jones, Bill Korbus, Dan Mott, Jim Neale, Greg Pappineau, Kate Reisinger, Suzie Riewald, Christine Simmons I. General Information and Organizational Items General Announcements Remarks – Donald Anthony, President (Appendix A) Conflict of Interest Announcement. No conflicts were reported. Motion (Mr. Arias): to add an item to the agenda under new business to receive the nominating committee report. Motion (Mr. Arias): to add an item to the agenda under new business to approve the stale check policy. Motion (Mr. Arias): to add an item to the agenda under new business to approve a $1000 fine for regional event organizers plus $500 per day for regional events if tournament officials are not in compliance with SafeSport requirements at the beginning of the event. Motion (Mr. Kidd): to adopt the updated strategic plan. Motion (Mr. Alperstein) to consider all of the motions to add to the agenda as one global addition. Second Mr. Kidd Motion passed. II. External Audit Report (Mr. Papineau, BiggsKofford) USA Fencing Board of Directors February 17, 2020 Meeting Minutes Mr. Papineau provided an oral report on the 2018-19 external audit. Motion (Mr. Kidd) to accept the audit report for 2018-19. Second Mr. Watson Motion passed. III. Consent Agenda Items (Mr. Anthony) 1. To approve the November 20, 2019 meeting minutes. 2. To approve the October and November 2019 financial reports. 3. To approve the updated Spectator and Member Codes of Conduct. 4. To receive the Audit Committee minutes, Budget Committee minutes, Marketing and Communications Resource Team, and SafeSport Resource Team minutes. 5. To approve the Emeritus Committee member definition. Second Ms. Brown. Motion passed. IV. Executive Director’s Report (Appendix B) V. Finance Update (Mr. Hayler) November 2019 Financials Member Services total net income is currently ahead of budget by $4K, total income $4K ahead of budget and expenses are on budget. Membership’s net income is $1,632K, which is $66K ahead of prior year actuals of $1,566K as of 11/30/2018. National Events total net income is currently behind budget by $40K, total income is ahead of budget by $14K and expenses are $54K over budget. We are monitoring these expense overages and believe we should be able to adjust the working budget to absorb these overages or make cuts if necessary. The November NAC in Milwaukee, WI made a net income of $309K. It came in $1K under the budgeted net income of $310K. National Event’s net income is $683K, which is $87K ahead of prior year net income of $596K as of 11/30/2018. Marketing and Communications total net income is currently ahead of budget by $6K, total income is ahead of budget by $3K and expenses are $3K under budget. No significant variance to report on at this time. General Admin total net income is ahead of budget by $45K, total income is $39K over USA Fencing Board of Directors February 17, 2020 Meeting Minutes budget and expense are $6K under budget. Investment income from the USOE is $39K over budget and expenses are $6K under budget. Sports Performance total net income is currently ahead of budget by $58K, total income is $32K ahead of budget and expenses are $25K under budget. Development total net income is currently behind budget by $32K, total income is behind budget by $34K and expenses are $2K under budget. We will evaluate the fundraising budget after the end of year campaign to determine if any adjustments are necessary. The Weapon Specific Endowment (WSE) has received $5,000 in new pledges and $3,455 in one-time donations. We have received $22,455 in WSE pledge payments and $20,000 in in Stewardship pledge payments. These donations do not show up as revenue for Development. Development is acting as an agent for the US Fencing Foundation and these donations show up as revenue for the Foundation. Executive Office and Board and Committees are on budget or close to budget with no major variances. Our YTD net income is $1,615K versus a budgeted number of $1,594K giving us a positive variance of $21K. We believe that we will finish within budget by the end of the 2019-20 fiscal year. VI. Legal Update (Mr. Neale) There has not been anything exciting, no adverse legal events or threatened litigation. The majority of the work has been on compliance, MAAP updates, black card review group procedures and personnel issues. VII. Strategic Plan Update Ms. Ekeren provided an update on the progress of the 2020-24 strategic plan. VIII. SafeSport Update (Ms. Ekeren) Ms. Ekeren provided an oral update on the SafeSport initiatives, policies and audits. IX. 4Front Update (Mr. Watson) Mr. Watson provided an oral report on the work 4Front has done with the organization to identify its audience and sponsorship opportunities. X. New Business Motion (Mr. Arias): to approve the 2020-21 budget amended to add a $1000 fine plus $500 per day for regional event organizers if tournament officials are not in full SafeSport compliance at the beginning of their event. USA Fencing Board of Directors February 17, 2020 Meeting Minutes Second Mr. Watson. Motion passed. Motion (Mr. Alperstein as liaison to the Referees’ Commission): to adopt for USA Fencing, and incorporate into The Rules of Competition, rule changes to the Technical (“t” section) and Organizational (“o” section) rules approved at the November 2019 FIE Congress in the form attached hereto (Appendix C), modified as follows for USA Fencing purposes: t.18: Add a USA Fencing note that reads “USA Fencing sanctioned tournaments must use strips that conform to requirements based on the level at which the competition is held that are specified in the Operations Manual.” t.124: Adopt the full current FIE language for t.124, with the deletion of “which is based on the FIE ranking” in t.124.1.e and t.124.2.f. Said changes shall take effect as of August 1, 2020. RATIONALE: At the November 2019 Congress, the FIE adopted certain changes to the international rule book. In order to remain abreast of the rules being used internationally, USA Fencing should approve them now. However, because the change to t.18 does not completely align with the rules as implemented by USA Fencing for local and regional competition, annotation is required to make the change harmonize with our Operations Manual. As of the agenda submissions deadline for this meeting, that process was under way but had not been completed. Regarding t.124, the Board previously adopted language for that rule that differs from that adopted by the FIE to accurately reflect our practices and procedures. The recommended modification would reconcile USA Fencing Rules with those of the FIE while removing an inapplicable provision. Second Mr. Watson. Motion passed. Motion (Mr. Arias): to receive the nominating committee report (Appendix D). Second Mr. Alperstein. Motion passed. Motion (Mr. Arias): to approve the stale check policy (Appendix E). Second Mr. Watson. Motion passed. Motion (Mr. Kidd) to adopt 2020-24 strategic plan as presented to the board. Second Mr. Watson Motion passed USA Fencing Board of Directors February 17, 2020 Meeting Minutes XI. Good and Welfare The next in person meeting is on June 27, 2020 in Louisville, KY. The next teleconference meeting is on April 29, 2020. XII. Recess to Executive Session Motion (Mr. Kidd): to recess to Executive Session. Second Mr. Watson. Motion passed. XIII. Executive Session Present: Donald Alperstein, Don Anthony, David Arias, Raquel Brown, Sam Cheris, Alan Kidd, Lorrie Marcil Holmes, Jeff Salmon, Adam Watson Absent: Cliff Bayer, Ann Marsh-Senic, Cody Mattern, Daria Schneider Guests: Peter Barton, Kris Ekeren, Melissa Jones, Jim Neale The board received an update from the Black Card Review Group. Ms. Ekeren provided a SafeSport update to the board. The board voted to convene two disciplinary panels in response to two complaints. Ms. Ekeren provided an update on a contract. The board received updates from the Red Light Appeal Group. Present: Donald Alperstein, Don Anthony, David Arias, Raquel Brown, Sam Cheris, Alan Kidd, Lorrie Marcil Holmes, Jeff Salmon, Adam Watson Absent: Cliff Bayer, Ann Marsh-Senic, Cody Mattern, Daria Schneider Guests: Peter Barton, Melissa Jones, Jim Neale The board approved a contract extension for the Chief Executive Officer. XIV. Adjournment Motion (Mr. Alperstein): to adjourn. Second Mr. Kidd. Motion passed. USA Fencing Board of Directors February 17, 2020 Meeting Minutes Appendix A President’s Remarks February 17, 2020 Greetings to everyone who has travelled to Columbus for the Junior Olympics this weekend. It is always an honor to host my sport in my city and introduce my city to my sport. The number of entrants, attendance and competitive strength of this event is truly impressive and reflection the growth and level of Junior and Cadet fencing in the United States which is reflected in the competiveness of our athletes on the World Stage. Congratulations to all of our athletes on the incredible results at every level of International competition this season. With recent the results including: Women’s Epee: Bronze at the Barcelona World Cup Men’s Foil: Nick Itkin (Gold in Paris) Team (Gold in Paris) Gerek Meinhardt, Alex Massialas, Race Imboden (Gold – Silver – Bronze, Torino Grand Prix) Women’s Foil Lee Kiefer (Silver - Torino Grand Prix, Bronze – Katowice World Cup) World Rankings Men’s Foil Team, No.
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