150 route de Ferney, P.O. Box 2100 1211 Geneva 2, Switzerland

Tel: 41 22 791 6033 Fax: 41 22 791 6506 Appeal e-mail: [email protected]

Coordinating Office

Relief to Flood Victims in the Region AFAO-12 Appeal Target: US$ 380,852 Balance Requested to ACT Network: US$ 347,644

Geneva, 4 July 2001

Dear Colleagues,

Heavy rainfall in the southern part of Angola in mid-April caused extensive flooding after rivers burst their banks causing massive damage to infrastructure especially in the Dombe Grande Region. Thousands of people were rendered homeless as hundreds of houses collapsed and property washed away by the floods. 3,500 hectares of maize, beans and vegetables were destroyed leaving people without food as they had just been preparing to harvest when the disaster struck. Thousands of cattle and goats also perished in the flooding. In the Dombe Grande region at the very time when people were fleeing to higher, safer areas, UNITA took advantage of the situation and launched an offensive, aggravating even further the already precarious existence of the affected people.

The situation of the war-displaced people in has been described as deplorable. The camp is composed of shacks made of flimsy recovered/recycled material such as cardboard, plastic and bits and pieces of anything that they could lay their hands on. Sanitary conditions are appalling resulting in communicable diseases. The death rate has also been reported to have risen significantly.

The Evangelical Congregational Church of Angola (IECA) is proposing to support the flood affected population as well as the war-displaced in Dombe Grande and Lobito through:

· Food assistance · Non food items · Seeds and tools

ACT is a worldwide network of churches and related agencies meeting human need through coordinated emergency response. The ACT Coordinating Office is based with the World Council of Churches (WCC) and the Lutheran World Federation (LWF) in Switzerland. Angola – Relief for Flood Affected & Internally Displaced 2 AFAO-12

Project Completion Date: 5 January 2002

Summary of Appeal Targets, Pledges/Contributions Received and Balance Requested

US$ Total Appeal Target(s) 380,852 Less: Pledges/Contr. Recd. 33,208 Balance Requested from ACT Network 347,644

Please kindly send your contributions to the following ACT bank account:

Account Number - 102539/0.01.061 (USD) Account Name: ACT - Action by Churches Together Banque Edouard Constant Cours de Rive 11 Case postale 3754 1211 Genève 3 SWITZERLAND

Please also inform the Finance Officer Jessie Kgoroeadira (direct tel. +4122/791.60.38, e-mail address [email protected]) of all pledges/contributions and transfers, including funds sent direct to the implementers, now that the Pledge Form is no longer attached to the Appeal.

We would appreciate being informed of any intent to submit applications for EU, USAID and/or other back donor funding and the subsequent results. We thank you in advance for your kind cooperation.

For further information please contact: ACT Co-ordinator, Thor-Arne Prois (phone ++41 22 791 6033 or mobile phone ++ 41 79 203 6055) or ACT Appeals Officer, John Nduna (phone +41 22 791 6040 or mobile phone ++41 79 433 0592)

ACT Web Site address: http://www.act-intl.org

Ms. Geneviève Jacques Thor-Arne Prois Rev. Rudolf Hinz Director ACT Coordinator Director WCC/Cluster on Relations LWF/World Service

Angola – Relief for Flood Affected & Internally Displaced 3 AFAO-12

I. REQUESTING ACT MEMBER.

§ Evangelical Congregational Church of Angola (IECA)

II. IMPLEMENTING MEMBER & PARTNER INFORMATION

The Evangelical Congregational Church of Angola (IECA) - was founded in 1880 in the Milume Mission, , Province. IECA soon spread throughout the central planalto region of Angola.

Since its earliest days IECA has paid attention to social activities, through what was then called “Improvement for the People”. After 16 years (1975-1991) in existence without activity this programme was restructured by the second biennial meeting in 1991 and approved by the Social Department of Studies and Projects - DASEP. Since then the social work carried out by IECA has created a beneficial relationship between the various church groups and the people. A range of projects were developed including: emergency response, rehabilitation, training and literacy, health, peace and reconciliation, human rights and civil education etc which were funded by different international partners (churches and international Christian networks).

One of the key reasons for the existence of AEDSA is the provision of support to local partners involved in emergency and rehabilitation work. This covers activities in the entire project cycle from assessment and participatory appraisals through proposal drafting, to execution, monitoring and report writing. A Programme Officer who works full time in liaison with partners, carries out this work, with support from AEDSA Executive Director. Since the establishment of AEDSA, the office has supported partners in a large number of emergency projects, building up partner capacity and preparedness in local communities.

Brief summary of other agencies active on the ground A number of international humanitarian agencies are represented in province, including the specialised agencies of the United Nations(UNICEF, WFP and OCHA), as well as ICRC, OXFAM, CRS, etc. These organisations work in different districts of the province, principally in , and Ganda. At the institutional level their relations with IECA are good although they have never established an effective partnership at the level of humanitarian intervention. During this emergency phase and in those localities where IECA intends to work, only Caritas has provided any assistance, which in essence consists of basic food needs and some used clothing distributed through the community centre.

III. DESCRIPTION of the EMERGENCY SITUATION

Dombe Grande Dombe Grande community is part of the Baía Farta district and is located about 60km South of the city of Benguela on the Atlantic coast. The community is situated in a low lying area next to a large river “Cupororo”. The land around is very fertile and highly suitable for agriculture and livestock. There is good communication, with access to the provinces of Namibe and Huíla. The community is well provided with good social infrastructure, including schools, hospitals, roads and bridges. This is where the sugar factory is located which was once a giant of the sugar industry in southern Angola.

Lobito

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The district of Lobito is situated on the Atlantic coast North of the city of Benguela. It is an important industrial centre with some production factories and is a major commercial port. Communication with the rest of the province is good and there is also excellent social infrastructure.

The Dombe Grande region has already experienced floods in the past, and those which happened in the 1950s still remain in the memory of the local population. Following the construction of barriers, the situation was better controlled although floods still occur from time to time; however these were more predictable, by measuring water levels in the rivers in the interior of the province and flow levels themselves, which allowed the appropriate precautionary measures to be taken.

Current situation Dombe Grande The current situation is characterised by massive destruction, not only of housing but also of large areas of cultivated crops at harvest time. It is estimated that in mid-April more than 3,500 hectares of maize, beans and vegetables were destroyed, some thousands of head of cattle and goats were swept downstream, 6,107 people made homeless and 6,000 workers lost their jobs, which were already very badly paid. Some farmers who expected a harvest of 150 sacks of maize were only able to salvage a little more than 5 sacks, while the majority salvaged practically nothing.

Taking advantage of the situation of lack of communication between the community and other parts of the province, UNITA made an armed offensive at dawn on 15 April which resulted in the death of more than 15 innocent people, the total burning of 354 houses and the destruction of more than 1,736 dwellings. They plundered the few possessions which the people had, stole cattle and kidnapped more than 500 people who were released little by little along the road, mainly women and children. The rebels took all they could find in the way of clothes, cooking utensils, blankets etc. If on the one hand the situation caused by the floods was catastrophic in itself, the effects of this armed attack created a much more dramatic situation and one of intense frustration. Much of the population continued to die as a result of the lack of food and medicine. Diseases associated with flooding increased, particularly malaria, acute diarrhoea, respiratory illnesses, typhoid, parasites, scabies and other skin diseases.

Lobito The situation for the displaced people in Lobito is characterised by a lack of effective and co-ordinated assistance. The majority of these war displaced people come from the province of Huambo, particularly the districts of Caála, , Luindimbali, Coqueta sub-district, and the communities of Cumblila and Soque. The rest are from Bié province, districts of , , , and . The camp is situated on the site which was once the Lobito market in the suburb of Compão. The shacks are made of flimsy recovered/recycled material such as cardboard, plastic and bits and pieces of anything that can be used for covering. Promiscuity is rampant and there is defecation in the open air on the beaches or behind the shacks. IECA visited one collective tent more or less 20 metres in diameter where no less than 150 families were living. The death rate is extremely high, and reaches levels of eight deaths per week. TB is frightening, as well as malaria, respiratory diseases and diarrhoea.

IECA selected the community and location of Canto for its area of intervention since the church has been strongly established there for many years. Its capacity for intervention is good as it has a dynamic team of pastors, some of whom have some training in humanitarian assistance. However, a team of professionals will be selected and recruited in order to guarantee impartiality, transparency and accountability. If necessary IECA should establish partnerships with ADRA Angola which runs an office for their ongoing projects there.

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Current Security Situation It should be noted that the Dombe Grande region has not experienced an unstable military situation since 1975. Also notable is that lies less than eighty kilometres from the community where the military command for the national army is stationed. The audacity of the rebels could only happen because they were well aware of the impassibility of the roads due to the floods and that it would be difficult for the government armed forces to quickly respond. Although there is a national police unit stationed locally and some groups organised for civil defence, these were not able to resist in view of the superior number of the attackers - about 400 heavily armed men. Now that the floods have receded, the communication channels are relatively good and secure. A UHF communication system will be installed to improve co-ordination between UN agencies and the provincial government so that they are continuously informed about the military situation.

IV. GOAL & OBJECTIVES

Goal: To reduce malnutrition, disease and medium term food insecurity amongst populations affected by floods, armed attack and displacement in Dombe Grande and Lobito.

Objectives § To support, with emergency goods and agricultural inputs, the 1,786 families displaced by floods and fighting, of which 1,174 are in Dombe Grande and 614 are in Lobito. § To assist malnourished children and the elderly by providing community kitchens. § To support re-housing of the displaced families in safer areas by providing roof sheets.

V. BENEFICIARY INFORMATION

The project intends to support a total of 1,786 families, which are made up in the following way:

Dombe Grande

No. of Adult Adult 0-5 (m) 0-5 (f) 6-14 6-14 (f) 15-18 15-18 (f) families males females (m) (m) 1.174 853 1.174 829 947 381 541 461 733 %Approx. 14 20 14 16 6 9 8 12

Lobito

No.of Adult Adult 0-5 0-5 (f) 6-14 6-14 (f) 15-18 15-18 (f) families males females (m) (m) (m) 612 421 612 418 485 527 437 238 230 %Approx. 12.5 18 12 14.5 16.5 13 7 6.5

The main criteria for selection was based on the degree of the victims vulnerability from the point of view of their nutritional status, possessions lost and farms destroyed.

103 elderly people and 741 children will have access to food from three nutritional centres, one each in Lobito, Dombe Grande and Canto. The other families will receive dry food, the rations per person to be distributed according to the “Minimum Standards of Humanitarian Response in Disaster Situations” set out in the Sphere Project.

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VI. PROPOSED EMERGENCY ASSISTANCE & IMPLEMENTATION

This project aims to support 1,786 families, some 9,287 individuals, through an emergency intervention consisting of the distribution of emergency goods, the installation of feeding centres, medical and medicinal assistance, re-housing for the homeless, help with the rehabilitation of the infrastructure and agricultural activities, etc.

Assistance will be provided according to previously prepared beneficiary lists, classified by age and gender. The lists will be checked by the local authorities in order to avoid any duplications. A central warehouse is available in the town of Benguela owned by CICA (Council of Churches in Angola) which will be used as a holding facility and there are also a number of offers of warehouses which belonged to the old sugar factory in Dombe Grande. A large fleet of trucks is available in Benguela which will be rented for transport operations. As for goods purchased abroad, Lobito has an efficient port where the port clearance process is relatively speedy.

The project will start with the preparation of beneficiary lists and confirmation of their continued presence in the target area. The community kitchens for the malnourished will have priority, along with medical and medicinal care, operations which are considered to be the most important to save lives. This will be followed by the distribution of dried food to the other beneficiaries, and the distribution of emergency goods, starting with used clothing, blankets, cooking utensils, soap and buckets.

A WHO basic medicines kit is requested and will be managed by church health posts in Dombe Grande and Lobito. The medicines donated will help to reduce mortality due to common diseases where prevalence and effect has been exacerbated by the emergency situations.

Finally, there will be a distribution of the remaining goods, such as roof sheets and agricultural tools. Populations of Dombe Grande have access to land to be able to grow crops in the next season and just need seeds and tools to restart their livelihoods.

Some goods, such as used clothing, soap, rice, cooking oil, dried fish, corn flour and bicycles can be easily purchased on the local market. The procedures for purchasing will be those recommended by the auditors, in other words by public tender and according to the best offer of price, quality and delivery time. The distribution of dried food will be done once a month, while the feeding centres will operate every day until instructions are received from the nutritional technicians, with help from UNICEF and MINARS technicians.

The project will be co-ordinated by a specially recruited team, and supported by various voluntary teams, such as IECA pastors. The project will need a 4X4 pickup vehicle, three motorbikes and ten bicycles. While the project is underway buildings will be rented for office space and storage. Rent for the office will include equipment such as computer, fax, telephone and furniture.

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Distribution means

Sector Means of transport 4x4 Vehicle Motorbikes Bicycles Coordination 1 0 0 Dombe Grande 0 2 13 Lobito 0 1 7 Total 1 3 20

Transitional period During the post emergency phase it is intended that the governmental agencies will collaborate to mobilise the people in recuperating the river barriers and other vital infrastructure.

VII. ADMINISTRATION, FINANCE, MONITORING & REPORTING

Administration The overall responsibility for the project lies with the General Secretary of IECA based in Lobito who will regularly visit the project sites.

The project will be directed by a team trained in humanitarian assistance who are recruited locally through open competition. The team will consist of one co-ordinator, three assistants, one logistician, one administrator/accountant, one driver and five guards. The team will undertake the following: The co-ordinator will have overall responsibility for the project and will co-ordinate all activities, ensure that the proposed results are achieved, determine the evaluation methods, prepare the protocols for co- operation and partnership, prepare the progress and final reports, as well as the narrative and financial reports and will be responsible for the financial and administrative management. The co-ordinator will also answer for all the project activities within its jurisdiction or related to it. The co-ordinator reports to the General Secretary of IECA.

The three assistants will answer for one each of the project areas, namely Lobito, Dombe Grande and Canto. They will oversee the local activities, including the distribution of goods, management of the community kitchens, registration, collection and dissemination of information, application of the methodologies agreed by the team, assessment of the community’s immediate needs and preparation of reports for the co-ordinator.

The logistician will deal with all activities relating to the procurement, preparation of purchasing proposals, negotiation for the rental of buildings (office and stores), hiring of trucks, organisation of the distribution records and stock control inventories, ensuring the orderly and secure transport of goods, maintenance of equipment etc.

The administrator will have as its main task the day to day management of the office, organisation of the accounts and finances, secretarial work etc. Finally, the three guards will protect the goods once these are released from the port and also guard the stores.

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Distribution of personnel

Category Affected Site Total Co-ordination Dombe Grande Lobito Co-ordinator 1 0 0 1 Assistants 0 2 1 3 Administrator 1 0 0 1 Logistician 1 0 0 1 Driver 1 0 0 1 Guards 3 0 0 3 Volunteers 0 13 7 20 Totals 7 15 8 30

Finance The system of management and financial control is based on the suggestions made by the auditors, with special attention to the ACT guidelines. Although the final responsibility lies with the project co-ordinator, there will also be periodic visits paid by the Secretary General of IECA as well as assessment by the AEDSA office in by its emergency officer and administrative assistant.

Monitoring An amount should be included in the budget for the AEDSA monitoring. Their emergency officer and the administrative assistants will make some field visits to evaluate the measurable indicators, results and specific objectives.

Monitoring & Evaluation By Aedsa Responsibility for organising and executing project monitoring will remain with AEDSA, specifically the Programme Officer for Emergency and Rehabilitation. He will also provide assistance to the project co- ordinator with regard to procurement, transport, storage and distribution of material destined for the project. In addition, he will organise any training necessary for project staff. The Programme Officer E&R will visit the project area on a monthly basis, for not less than 3 days, and will submit reports on each visit. At the end of the project AEDSA will conduct the evaluation on the implementation and impact of the project.

VIII. IMPLEMENTATION SCHEDULE

The project is planned to least seven months. After the initial assessment some small scales emergency actions executed.

No. Activity Month Agency Responsible 1 2 3 4 5 6 7 1. Personnel recruitment IECA 2. Surveys IECA 3. Procurement IECA/AEDSA 4. Distribution of food items IECA 5. Distribution of non food items IECA 6. Distribution of seed & agricultural tools IECA 7. Monitoring IECA/AEDSA 8. Progress reports IECA/AEDSA 9. Audit 10. Final Report IECA

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11. Final Evaluation AEDSA IX. CO-ORDINATION

As in the other provinces, there are humanitarian assistance groups in Benguela provincial which, under the co-ordination of the Technical Unit for the Co-ordination of Humanitarian Assistance, co-ordinate all such activities. Within it are represented all the humanitarian organisations, representatives from the United Nations agencies, Churches and other local social partners. The main objective of this group is to agree on strategies in order to avoid duplication as well as to exchange information and experience. IECA will become more involved with this group, even though this relationship already exists informally.

X. BUDGET

INCOME RECEIVED THROUGH ACT NETWORK: United Church of Canada 3,208 Christian Aid 30,000 TOTAL INCOME 33,208

ESTIMATED EXPENDITURE

Description Type of No. of Unit Cost Budget Budget Unit Units Kwanza Kwanza USD DIRECT ASSISTANCE Relief food Distribution Rice MT 64 6,667 426,688 21,334 Beans MT 44 22,857 1,005,708 50,285 Maize MT 107 9,143 978,301 48,915 Cooking oil MT 215 7,238 1,556,170 77,809 Kitchen salt (iodisated) MT 4.5 3,600 16,200 810 Dry fish MT 24 6,000 144,000 7,200 Sub Total 4,127,067 206,353

Nutritional Feeding Sugar MT 0.6 7,905 4,743 237 Wholemilk MT 1 48,760 48,760 2,438 PB5 MT 1 59,624 59,624 2,981 Biscuits B52 MT 1 26,024 26,024 1,301 Sub Total 139,151 6,958

Water and Sanitation Soap MT 8.5 18,440 156,740 7,837

Seeds and Tools Inputs Traditional hoes Unit 1,666 33 54,978 2,749 European hoes Unit 1,666 33 54,978 2,749 Machetes Unit 1,666 34 56,644 2,832 Files Unit 2,400 14 33,600 1,680 Maize MT 7.2 7,000 50,400 2,520 Beans MT 3.6 26,000 93,600 4,680 Onions Kg 25 308 7,700 385 Tomatoes Kg 25 480 12,000 600 Carrots Kg 25 188 4,700 235 Sub Total 368,600 18,430

Angola – Relief for Flood Affected & Internally Displaced 10 AFAO-12

Description Type of No. of Unit Cost Budget Budget Unit Units Kwanza Kwanza USD Emergency Goods Second hand clothing MT 8 22,220 177,760 8,888 Kitchen utensils Kit 1,666 248 413,168 20,658 Buckets Number 1,666 100 166,600 8,330 Blankets Number 4,998 69 344,862 17,243 School kits Kit 1,400 140 196,000 9,800 Sub Total 1,298,390 64,920 TOTAL DIRECT ASSISTANCE 6,089,948 304,497

MATERIAL TRANSPORT, STORAGE, WAREHOUSING AND HANDLING Material Transport Rental of truck and related costs Month 3 70,000 210,000 10,500 Other internal transport costs Month 2 20,000 40,000 2,000 Storage, Warehousing, Handling Rental of warehouse Month 3 7,000 21,000 1,050 Warehouse security Month 3 3,000 9,000 450 Labor fees for loading and unloading Month 3 10,000 30,000 1,500 TOTAL MATERIAL TRANSP, STORAGE, W/HOUSING & HANDLING310,000 15,500

CAPITAL ASSETS Office Equipment Computer Unit 1 50,000 50,000 2,500 Printer Unit 1 10,000 10,000 500 UPS 1500W Unit 1 8,000 8,000 400 Vehicles Pickup 4x4 Unit 1 540,000 540,000 27,000 TOTAL CAPITAL ASSETS 608,000 30,400

PERSONNAL, ADMINISTRATION, OPERATIONS & SUPPORT Staff Salaries and Support Coordinator Month 4 20,000 80,000 4,000 Assistant coordinators (3 persons) Month 4 14,000 168,000 8,400 Logistician Month 4 10,000 40,000 2,000 Administrator Month 4 10,000 40,000 2,000 Security guards (3 persons) Month 4 2,000 24,000 1,200 Honoraria for volunteers (20 persons) Month 4 1,000 80,000 4,000 Office Operations Rental of office Month 4 5,000 20,000 1,000 Utilities Month 4 1,500 6,000 300 Stationery and supplies Month 4 2,000 8,000 400 Vehicles Operations Fuel (petrol and diesel) Month 5 1,700 8,500 425 Maintenance (parts and labor) Month 5 3,000 15,000 750 Insurance of rented vehicles Month 6 4,932 29,590 1,479

TOTAL PERSONNEL, ADMIN, OPS & SUPPORT 519,090 25,954

AUDIT AND EVALUATION Audit of ACT appeal funds Lump sum 1 90,000 90,000 4,500

TOTAL ESTIMATED EXPENDITURE 7,617,038 380,852 BALANCE REQUESTED FROM ACT NETWORK 7,617,038 347,644