Handbook 2019

Democratic Woman’s Club of Kentucky HANDBOOK 2019

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Creeds...... 4 Purpose and Objectives...... 5 History of the Democratic Woman’s Club...... 6 Past State Presidents ...... 7 2018 Calendar of Events ...... 8 Constitution and Bylaws...... 9 Standing Rules...... 20 Executive Committee and Board of Directors Status Chart . . . . 21 Democratic Woman’s Club Executive Committee and Board of Directors . .22 Standing Committee Chairs...... 24 Special Committee Chairs ...... 25 Past Presidents Contact Information...... 26 District Officers...... 27 Local Club Presidents...... 33 How to Start a Local DWC...... 39 Tips for Club Presidents...... 40 Tips for a Successful Meeting...... 41 Sample Club Bylaws...... 42 Sample Installation Ceremony...... 46 Scorecard...... 48 Scholarship...... 51 Rooster Booster Contest...... 57 Scrapbook Contest ...... 59 Nominating Forms for Awards ...... 60 DWCK Award Winners ...... 62 State Party Info & State Central Committee...... 64 Kentucky Congressional Districts Map...... (Back page) 67

3 KENTUCKY CREED

I pledge my allegiance to Kentucky Her interests shall be my interests, Her law my law, Her motto shall be my creed: “United we stand, divided we fall.”

THE AMERICAN CREED

“I believe in the United States of America as a government of the people, by the people, for the people; whose just powers are derived from the consent of the governed; a democracy in a Republic; a sovereign Nation of many sovereign states; a per- fect union, one inseparable, established upon those principle of freedom, equality, justice and humanity for which Ameri- can patriots sacrificed their lives and fortunes. “I therefore believe it is my duty to my country to love it; to support its Constitution; to obey its laws; to respect its flag; and to defend it against all enemies.” William Tyler Page

THE DEMOCRATIC CREED

I believe in the Democratic Party as the party whose principles work for the best and highest interests of all the people; I believe with Thomas Jefferson in equal and exact justice to all men of whatever state of persuasions, religious or political; In the support of state governments in all of their rights; In the preservation of the general government in its whole constitutional vigor; And, since government derives its just powers from the consent of the governed, I believe in a zealous care of the rights of election by the people. To the upholding of these principles, I pledge my best efforts. Composed by Mrs.John H. Woodbury DEMOCRATIC WOMAN’S CLUB OF KENTUCKY

PURPOSE

The purpose of Democratic Woman’s Club of Kentucky (DWCK) is to promote the principles of the Democratic Party; to work toward unity among all Democrats; to encourage more women to join Democratic Woman’s Clubs and commit to the election of more Democratic candidates.

OBJECTIVES

• Increase the number of clubs each year.

• Provide assistance to clubs that need revitalization.

• Increase membership by retaining present members and recruiting new members.

• Emphasize the recruitment of young women.

• Conduct meetings efficiently and effectively with emphasis on increased knowledge, improved skills, and nourishment for positive political action.

• Work toward an informed membership through the newsletter; regular communication from the President, Officers and Com- mittee Chairs; and beneficial programs.

• Carry out the goals/objectives of the State Organization as spelled out in the handbook and abide by the Constitution and Bylaws as written.

• Foster active political action at the local, state, and national levels to elect Democrats at every level of service.

5 History of the Democratic Woman’s Club of Kentucky

The history of the Democratic Woman’s Club of Kentucky dates back to March 17, 1927, St. Patrick’s Day.

On that day, over 500 women assembled at the Seelbach Hotel in Louisville, Kentucky, to form and charter an organization of state Democratic women.

Their aim: to promote the principles of the Democratic Party in all communi- ties throughout the state in order to reach every voter before election day.

At the time, Kentucky women were new to the game of politics. Only a few women had arrived at positions of importance in the political world to repre- sent them.

Anne Shanks Bourne of New Castle was elected the club’s first President. She was elected a delegate to the 1924 National Democratic Convention held in New York and in 1928 she was elected a delegate to the National Democrat- ic Convention. She served on numerous committees at the local, state, and national levels.

Today, the Democratic Woman’s Club of Kentucky follows guidelines and for- mats as set out by the early pioneers of 1920s and 30s. Quoting from the first issue of the Democratic Woman’s Club Journal dated June 1928, Anne Shanks Bourne stated, “We have just completed the first milestone in our journey of democracy. Has it occurred to you that this organization is a band of political pioneers seeking a clearing through a wilderness of past endeavor? The journey is a difficult one, but with faith in our task and determination for its accomplishment, we are impelled to go on and on until victory is ours.”

On June 1, 1931, the Democratic Woman’s Club of Kentucky affiliated with the Woman’s National Democratic Club and today the Kentucky Democratic Woman’s Club is a member of the National Federation of Democratic Wom- en.

The official logo of the Democratic Woman’s Club of Kentucky was designed, adopted and copyrighted in 1984. The logo incorporates “A Rose for Woman- hood” and “A Rooster for Democratic Strength.” Mae Peniston, President of the Democratic Woman’s Club of Kentucky from 1982-84, is responsible for the design of the logo and for compiling the history of the club.

Since 1927, Kentucky Democratic women have continued to serve the Demo- cratic Party through strength, leadership, and commitment to the principles of the Party. LIST OF STATE PRESIDENTS Anne Shanks Bourne, first President & founder of Club. 1927-31 Ruth Howerton, Ashland...... 1931-33 Frances Underwood, Hopkinsville...... 1933-37 Eleanor Hume Offutt, Frankfort...... 1937-41 Frances Northcutt, Lexington...... 1941-45 Mrs. Espy Goodpaster, Owingsville ...... 1945-49 Mrs. Elgin Morrison, Frankfort...... 1949-50 Mrs. E. D. Stephenson, Pikeville...... 1950-55 Mrs. J. Falconer Powell, Lexington...... 1955-59 Ruth Richardson, Catlettsburg...... 1959-63 Ann Wyatt, Louisville...... 1963-65 Helen Garrett, Lexington...... 1965-68 Millie Dickinson, Lexington...... 1968-72 Ann Gillig, Lexington...... 1972-74 Alice McDonald, Louisville...... 1974-76 Sara Bell, Frankfort...... 1976-78 Alberta Johnson, Catlettsburg...... 1978-80 Mary Ann Johnson, Somerset...... 1980-82 Mae Peniston, New Castle ...... 1982-84 Alma Waddell, Frankfort...... 1984-86 Clayton Bradley, Frankfort...... 1986-88 Wilma Bowlds, Southgate...... 1988-90 Frances H. Bowles, Madisonville ...... 1990-91 Maurice Clark Alsop, Georgetown...... 1991-92 Katherine S. Wyatt, Richmond...... 1992-94 Sheila H. Hawkins, Shelbyville...... 1994-96 Mary Byrum, Slaughters...... 1996-98 Carolyn Davis, Louisa...... 1998-00 Kathy Campbell, Frankfort...... 2000-02 Betty Sanson, Bowling Green...... 2002-04 Bettie Wallace, Princeton ...... 2004-06 Diane Wood, Hopkinsville ...... 2006-08 Susanna French, Benton...... 2008-10 Romanza Johnson, Bowling Green...... 2010-12 Dedra R. Ford Keene, Bardstown...... 2012-14 Susan Campbell, Princeton ...... 2014-16 Kathy Hinkle, Louisa ...... 2016-18 Stephanie Wolfenbarger...... 2018-20 7 2019 Calendar of Events March 1 Scholarship Applications must be submitted to Stephanie Wolfin- barger, [email protected]

March 6 Women in Blue Breakfast, 7:30 a.m., Dem Headquarters, Frankfort Spring Board Meeting, 8:00 a.m., Dem Headquarters, Frankfort

June 13-16 National Federation of Democratic Women Annual Convention in Albany, New York

June 15 Deadline to submit applications for Rose Award, Anne Shanks Bourne Award and Superstar Award to Awards Chair Judy Camp- bell, [email protected] June 30 Club Dues ($3.00 per member) must be mailed to state treasurer with a complete list of member’s names, e-mail addresses, mailing addresses and phone numbers July 1 Deadline to submit information for the Summer Newsletter Submit to [email protected]

July 12-13 Summer Board Meeting in Somerset, Kentucky hosted by Pulaski County Democratic Woman’s Club

August 31 Deadline to submit Scorecard Entries to Handbook Chair Marti Booth, [email protected]

August 31 Deadline to submit Rooster Booster Contest entries to Third Vice President Pat Butcher

August 31 Deadline to submit Social Media Contest entries to Social Media Chair, Stephanie Wolfinbarger

September Deadline for Ads and Information for Convention Journal to Susan 4 Campbell, Journal Chair

October 92nd Annual Convention at Crowne Plaza Louisville Airport, 11-13 hosted by Jefferson County Democratic Woman’s Club

November Deadline to submit District Officer information to Handbook Chair, 15 Marti Booth

December 15 Deadline for Local Club Officer Elections

January 1, Deadline to Submit Local Club Officers Contact Information 2020 DEMOCRATIC WOMAN’S CLUB OF KENTUCKY CONSTITUTION AND BYLAWS PREAMBLE Feeling the deep obligation imposed upon the women of Kentucky by the privilege of the ballot, and believing deeply in the principles of the Democratic Party, so long the benefactor of all classes, we dedicate this organization to the principles laid down by Thomas Jefferson, the father of the Democratic Party, and by Andrew Jackson, on whose sage wisdom we still lean. We, therefore, pledge ourselves to stand for all that is highest and best in Kentucky womanhood and good government. For this purpose, we have associated ourselves together to carry on the organization of the Democratic Woman’s Club of Kentucky.

ARTICLE I. NAME The name of this organization shall be “Democratic Woman’s Club of Kentucky.”

ARTICLE II. OBJECT The object of this organization shall be: a. To promote the principles of the Democratic Party. b. To encourage harmony among all Democrats, both men and women. c. To urge Democratic women to become club members and all-year party workers. d. To aid campaign committees in electing the party nominees. e. To work for a party organization based on a fifty-fifty percentage (50%-50%) of men and women, beginning with the precinct and extending up through the state governing bodies.

ARTICLE III. MEMBERSHIP Section 1. Qualifications: Any woman registered as Democratic and entitled to vote under the laws of our state, who will be loyal to the principles of the Democratic Party, both in the primary and general elections, may become a member of the Democratic Woman’s Club of Kentucky. Section 2. Invitation to Membership: Any member shall have the right to invite for membership such women as she believes will add to the strength of the organization. Section 3. State Membership: In counties having no Democratic Woman’s Club, written application for membership may be made to the president of the Democratic Woman’s Club of Kentucky. Such membership shall be known as “independent active,” and such member shall pay dues of 9 Three Dollars ($3.00) annually to the club state treasurer, but shall have no vote at annual convention. Such member shall also agree to make every effort to initiate a Demo- cratic Woman’s Club in her county. Where local club bylaws permit, membership may be made to an adjacent or nearby county’s club. Full membership status may be attained if said local club bylaws permit. No woman shall be counted as a member of more than one club pursuant to Article VII Section 4.

ARTICLE IV. OFFICERS AND ELECTIONS Section 1. Officers: The elected officers of this club shall be: president, first vice president, second vice president, third vice president, recording secretary, treasurer, auditor, first member-at-large, and second member-at-large. Section 2. Term of Office: The term of each officer shall be two (2) years or until her successor is elected and installed. The president, first vice president, treasurer and first member- at-large shall be elected in even numbered years. The second vice president, third vice president, recording secretary, auditor, and second member-at-large shall be elected in odd numbered years. Where no nominations are made for an office, the office shall be filled pursuant to the bylaws as it relates to a Vacancy in Office in Section 8. Section 3. Members-at-Large: At no time, shall the two members- at-large be residents of the same congressional district, except in the case of a congressional district reapportion- ment, in which event, each member may continue to serve out the remainder of her term. Section 4. Corresponding Secretary and Parliamentarian: The corresponding secretary and parliamentarian shall be appointed by the president, their terms of office to be concurrent with that of the president. Section 5. Succeeding Terms: No elected officer shall hold the same office for the succeeding two years after expiration of the term for which she has been elected. Section 6. Primary Elections: No officer or member of the Board of Directors of the Democratic Woman’s Club of Kentucky shall publicly endorse or otherwise indicate preference for one Democratic candidate over any other Democratic candidate in a Kentucky Primary election in any manner which would indicate or imply endorsement by this organization or by the officeholder in her official capacity with the club. Any officer or board member found in violation of this section may be subject to dismissal from her office upon a two-thirds (2/3) vote of the Board of Directors. Section 7. Election and Installation of Officers: Officers shall be elected during the annual convention under the rules laid out in Article VII, Section 7, of this constitution and shall be installed and assume office at the close of the annual convention. Section 8. Vacancy in Office: In the event the office of the president shall become vacant, the first vice president shall succeed to that position for the unexpired term. In the event of a vacancy in any other state elective office, said office shall be filled by appointment of the president, with confirmation by the Board of Directors at its next regular meeting.

ARTICLE V. BOARD OF DIRECTORS AND EXECUTIVE COMMITTEE Section 1. Board of Directors: The Board of Directors of the Democratic Woman’s Club of Kentucky shall consist of the elected state officers, the corresponding secretary, district directors, chairpersons of the standing committees, chairpersons of special committees, Democratic National Com- mittee woman, all past presidents of the state club, and the current presidents of local Democratic Woman’s Clubs. a. The Parliamentarian shall serve in a non-voting capacity. b. In the absence of the district director, the district’s vote may be cast by the first associate director, the second associate director, the secretary, the treasurer (secretary-treasurer), in that order. c. In the absence of the local club president, the club president’s vote may be cast by the first vice president, second vice president, third vice president, secretary, treasurer, in that order. Section 2. Meetings: Any elected or appointed member of the Executive Committee as set out in Section 3 of this Article who fails to attend three (3) board meetings in a calendar year, without an excuse by the Executive Committee shall be automatically removed from the board, provided however, that any such member shall be entitled to a hearing 11 before the Executive Committee upon written request. If good and sufficient cause is demonstrated in such hearing, the board may rescind the action by a two-thirds (2/3) vote. The Board of Directors shall have three (3) regular meetings each year, the third meeting to be held on the evening preceding the annual convention. Notice of all board meetings shall be provided to members ten (10) days prior to the date set by the president. Special meetings may be called by the president and SHALL be called upon request of three (3) members of the board, with ten (10) days written notice. Section 3. Executive Committee: The Executive Committee shall consist of the elected state officers of the club. The corresponding secretary shall meet with them in a non-voting capacity. Meetings of this committee may be called by the president. The committee shall be empowered to act on behalf of the Board of Directors, provided a quorum is present and a two-thirds (2/3) vote is received. Any action of said Executive Committee, presumably of any emergen- cy nature, shall be reported to the Board of Directors at its next regular meeting for approval.

ARTICLE VI. COMMITTEES Section 1. Standing Committees: There shall be the following standing committees: Constitution and Bylaws, Conven- tion Site Selection, Hospitality, Handbook, Legislative, Public Relations, Publications, Ways and Means, Finance, and Scholarship. The president shall appoint a chair, a vice chair, if deemed necessary, and all members of the above committees, with the exception of Finance (see Article VIII, Section 1). Vice chairs and committee members are not members of the Board of Directors. Section 2. Special Committees: The president shall appoint the chair, one vice chair, if deemed necessary, and all members of such special committees as she may deem necessary. She shall designate their duties, and the term of their appointment (not to exceed the term of the president). Vice chairs and committee members are not members of the Board of Directors. Section 3 Vice Chairs and Committee Members: Vice chairs and committee members may attend board meetings but shall have no vote. However, in the absence of a committee chair at a board meeting, the vice chair may vote.

ARTICLE VII. ANNUAL STATE CONVENTION Section 1 Purpose: The Democratic Woman’s Club of Kentucky shall meet in an annual convention during the period from September 15 to October 15 for the purpose of receiving reports, electing officers, and carrying out any other business that may come before it. Section 2. Call: The Call to Convention shall be issued by the president to the Board of Directors and district officers, desig- nating the time and place of said convention and urging the attendance of all members of the Democratic Woman’s Club of Kentucky, be they authorized voting delegates or not. Section 3. Voting Body: The voting body of the convention shall consist of the delegates of the local clubs or their alternates, members of the Board of Directors (this includes the local club presidents), and all district officers. Section 4. Delegates and Alternates: Delegates and alternates to the annual convention shall be elected by local clubs at a meeting preceding the annual convention, each club being entitled to one delegate and one alternate for the first ten (10) members, and one (1) delegate and one (1) alternate for an additional six (6) to nine (9) members, whose dues have been paid by June 30th. New clubs formed between June 30th and August 15th may become entitled to delegates and alternates at convention by paying annual dues to the state treasurer no later than August 15th. No woman shall be counted as a member of more than one club for the purpose of determining the number of delegates and alternates to which a club is entitled (see Article X, Section 5). Section 5. Convention Committees: The president shall appoint the following convention committees: Rules, Credentials, Election, and Resolutions. The parliamentarian shall serve as a member of the Rules Committee. The treasurer shall serve as a member of the Credentials Committee. The corresponding secretary shall serve as a member of the Resolu- tions Committee. Section 6. Credentials: The state treasurer shall furnish to the president of each local club, credential cards, for the president, the delegates, and the alternates. This credential card, signed by the local president and treasurer, is to be presented by each individual when voting at a convention. 13 Section 7. Elections: The annual election of state officers shall be conducted by the president. Nominations may be made from the floor and are recorded by the recoding secretary. Where two or more nominations are received, voting shall be by secret ballot. The Election Committee shall furnish official ballots, distribute them to authorized members of the voting body, collect said ballots, count them, and report the official results to the recording secretary and convention membership. Any candidate for office may designate one representative to serve with the Election Committee. Any questions regarding proper procedure in an election shall be referred to the Rules Committee for final adjudication. Any Rules Committee member who is a candidate for office shall disqualify herself from any ruling involving her candidacy. Section 8. Convention Site Selection Committee: This committee shall be a standing committee of the Board of Directors and shall be charged with the responsibility of securing future state convention sites for not less than three (3) years in advance. The committee shall (a) encourage advance invitations from local clubs; (b) assist local clubs interested in hosting a future state convention with selecting potential convention site(s) and hotel facilities: (c) assist local clubs with the detailed invitation to the State Board of Directors.

ARTICLE VIII. FINANCES Section 1. Finance Committee: There shall be a Finance Commit- tee composed of the president, treasurer, and chair of the Ways and Means Committee, which shall administer the club’s fund with the approval of the Board of Directors. Section 2. Annual Dues: Annual dues shall be two ($2) dollars per capita for members of this organization, of which fifty ($.50) cents shall be forwarded to the District Directors for district use. All dues are payable to the state treasurer before June 30th of each year. Section 3. Treasurer: The treasurer shall present for approval, at each Board of Director’s meeting, a report on the current state of the club’s finances and said report shall be incor- porated in the minutes. The treasurer shall present for approval to the total membership at the annual convention, a report on the state of the club’s finances for the twelve (12) months preceding the convention. Section 4. Auditor: The auditor shall have access to all books and records kept by the treasurer. She shall audit said books and present a report to the full membership during a business session of the annual convention. Section 5. Financial Records: In even years, the out-going treasurer’s books, statement and all other financial records, along with a copy of the auditor’s report, shall be turned over to the incoming treasurer no later than fifteen (15) days following the close of convention. Section 6. Expenses: No state or district officer, member of the Board of Directors, or any other member of the Democratic Wom- an’s Club of Kentucky shall receive any salary or compensation for duties performed. The president shall be reimbursed for reasonable expenses, including but not limited to, station- ary, printing, postage, in-state travel, and such supplies as she may need to carry out the duties of her office. In-state travel shall be defined as travel within the state to events where the president’s attendance is required or where she is a featured speaker or special guest. Reimbursement for in-state travel shall based on submitted receipts for gas purchase, tolls, or parking fees. Registration or additional fees for events shall be submitted to the Finance Committee for review. Reim- bursement requests shall be accompanied by a voucher and supporting receipts or documentation. The president shall additionally be reimbursed for reasonable expenses incurred as a delegate to the annual convention of the National Fed- eration of Democratic Women including registration fees, travel, food and lodging. The president may be reimbursed for additional out-of-state expenses when approved by the Board of Directors. Said expenditures shall be recorded and approved by the Finance Committee and made a part of the treasurer’s report.

ARTICLE IX. DISTRICT ORGANIZATION Section 1. District Officers: The elected officers of each congressional district organization shall consist of a director, first associate director, second associate director, secretary and treasurer (or secretary-treasurer). The offices of secretary and treasurer may be separate or combined in one office according to the desire of each district. This decision will be made by majority vote of the qualified voters present and voting at the district’s election meeting. The first and second associate directors may 15 not be from the same county, except in the case of a single-county district. It shall be the duty of the district director, with the assistance of the associate directors, to organize clubs within the district, to assist existing clubs whenever possible, to call a minimum of three (3) lmeetings annually (one being the annual district meeting), to keep club presidents informed on district and state political activities, and to submit an annual report at the state convention. All district officers may attend Board of Direc- tors meetings, but only the director is a member of the board and has a vote. All district officers shall abide by Article IV, Section 6, concerning primary elections. Section 2. Term of Office: The term of each district officer shall be for two (2) years or until her successor is elected and installed. No officer shall hold the same office for the- suc ceeding two (2) years after expiration of the term for which she shall have been elected. Section 3. Election and Installation: District officers shall be elected in even-numbered years during the annual district meeting. Elections shall be conducted under the Rules for Election of State Officers set forth in Article VII, Section 7, and qualified voters shall consist of those issued credentials by the district treasurer (or secretary-treasurer). District officers shall be installed and take office at the close of the annual district meeting. Section 4. District Meetings: District meetings may be called by the district director with three (3) weeks written notice to local club presidents: (a) The local club president shall give a two (2) weeks notice of the meeting to all members by telephone or in writing, and shall place notice in the local newspaper; (b) In even years, the annual district meeting shall be held during the period from June 30th to September 30th, for the purpose of holding elections and conducting other business: (c) In even years, if no election has taken place by the beginning of the annual state convention, the state president shall call a district meeting and election, to be held during the state convention. Section 5. Delegates and Alternates: Delegates and alternates to the annual district meeting shall be elected by local clubs within that district, each club being entitled to one (1) delegate and one (1) alternate for each ten (10) members, and one (1) delegate and one (1) alternate for six (6) to nine (9) additional members, whose dues have been paid by June 30th. New clubs formed after this date may become entitled to delegates and alternates at the district meeting by paying annual dues to the state treasurer no less than fifteen (15) days prior to the start of the district meeting. The president of each club is additionally a qualified delegate by virtue of her office. In the absence of a local club president, second vice president, third vice president, secretary, or treasurer of her club in that order. No woman shall be counted as a member of more than one club for the purpose of determining the number of delegates and alternates to which a club is entitled as set forth in Article X, Section 5. Section 6. Credentials: The district treasurer (or secretary/treasurer) shall determine from the state treasurer the allotted number of entitled delegates from each club within her district, and shall so inform the president of each club. The local president shall provide a list and affirm the credentials of each delegate and alternate to the district treasurer (or secretary/ treasurer). Section 7. Voting: The voting body of the annual district meeting shall consist of the authorized delegates or their alternates, and the district officers. Section 8. Expenses: The district director and the treasurer (or secretary/treasurer) shall jointly administer the district’s funds, with the approval of the State Board of Directors. All funds received by the district organization shall be kept and recorded by the treasurer (or secretary/treasurer). No district officer shall receive any salary or compensation for the performance of her duties. District officers may be reimbursed for reasonable expenses, including: travel within the district, stationery, postage, supplies and telephone. No district funds shall be used to reimburse any district officer for expenses incurred in traveling to and from any state Board of Directors meetings or the state convention. The secretary (or secretary/treasurer) shall take minutes of all district meetings and send a copy of the minutes to the state president immediately following each district meeting. The treasurer (or secretary/treasurer) shall keep an accurate record of all finances and expenditures, and 17 shall prepare a written financial report to be submitted for approval at each regular Board of Directors meeting and at the annual district meeting. All of these records shall be kept up-to-date and available to Democratic women in the district. Any district officer not abiding by this article may be removed from office by the state Board of Directors by a two-thirds (2/3) vote. However, upon written request, any such district officer shall be entitled to a hearing before said board. If good and sufficient cause is demonstrated in such hearing, the board shall not remove said district officer. Section 9 Vacancy in Office: In the event of a vacancy in the office of district director, the first associate director shall succeed to that position. In the event of a vacancy in the position of any other district office, the director shall appoint a person to fill said office until the next regular election. Section 10 Redistricting: In the event of any redistricting of the congressional districts, the Democratic Woman’s Club of Kentucky shall recognize the boundaries which existed at the time of the last district election for purposes of district organization and officers, until such time as the next district election is held.

ARTICLE X. LOCAL CLUBS Section 1. Organizing Clubs: Any Democratic woman who is eligible for membership in the state club and desires to organize a club in her own community shall apply to the district director, the associate directors, or state president. Section 2. Bylaws: The newly organized club may adopt such bylaws or rules of order as best fit its local needs; provided, however, that such bylaws and rules of order do not conflict with the constitution of the Democratic Woman’s Club of Kentucky. In order to qualify as a member of the state club, the local club must hold at least four (4) meetings each year. Section 3. Election of Officers: All officers of local Democratic Woman’s Clubs shall be elected by November 30th of each year. Names and addresses of new officers shall be sent -im mediately to the State President, State Treasurer, and State Corresponding Secretary. Section 4. District Membership: Local clubs in counties which have been divided into two or more congressional districts shall be deemed to be within the district of their choice. Section 5. Dual Membership: No woman shall be a member of more than one local club for purposes of determining the number of delegates and alternates to which a club is entitled at the annual state convention or annual district meeting. In any case where a woman is a member of more than one club, membership for the purpose of determining the number of delegates and alternates to which a club is entitled shall be deemed to be with the club of the member’s choice, and each such member shall, prior to June 15th of each year, advise the president of each club of which she is a member of said selection. ARTICLE XI. QUORUMS Section 1 Annual Convention: Representation for twenty percent (20%) of the organized clubs, along with a majority of the members of the Board of Directors, shall constitute a quorum at the annual convention of the Democratic Woman’s Club of Kentucky. Section 2 Executive Committee and Board of Directors: A majority of the members of the Executive Committee or a majority of the Board of Directors shall constitute each body’s respective quorum. Section 3. District Meetings: Representation from fifty percent (50%) of the organized clubs within the district shall constitute a quorum at district meetings.

ARTICLE XII. PARLIAMENTARY AUTHORITY The rules contained in the latest edition of Robert’s Rules of Order, Newly Revised, shall govern the club in all cases to which they are applicable and in which they are not inconsistent with this constitution and with any special rules or order the club may adopt.

ARTICLE XIII. ADMENDMENTS Section 1. Requirements: The constitution of the Democratic Woman’s Club of Kentucky may be amended or revised at the annual convention of the club by a two-thirds (2/3) vote of those present and voting, provided a thirty (30) days notice has been given, in writing to each member of the Board of Directors (this includes local club presidents). Section 2. Time of Effectiveness: Amendments approved at the convention shall go into effect at the close of the convention.

19 STANDING RULES

1. It shall be the policy of this club to screen carefully all requests for funds from outside individuals or organizations. These requests may be granted only if such requests are clearly com- patible with the purpose of this organization and can be shown to further that purpose. 2. Any proposal for outside expenditure of funds exceeding fifty dollars ($50) shall be presented in writing, with a detailed explanation of its proposed use, to the Executive Committee or to the Finance Committee, at least fourteen (14) days prior to the board meeting at which it will be presented. The committee shall study the request, gathering further information if needed, and present the request to the board with a recommendation for or against the proposal. 3. Any in-club expenditure, which exceeds fifty dollars ($50) and is not specifically authorized in the constitution or in the budget, shall be referred to the Executive Committee or to the Finance Committee for study and recommendation to the board. 4. The three vice presidents shall perform whatever duties the president may assign. In the absence of the president, the first vice president shall preside at Executive Committee, Board of Directors, and annual convention meetings. Additionally, specific areas of responsibility for the vice presidents shall be as follows: a) the first vice president shall be on the finance committee and shall assist the treasurer in the general area of finance; b) the second vice president shall work with the president in the general area of members; c) the third vice president shall work with the district organizations, keeping in touch with the district directors and giving them assistance where needed. 5. The two (2) members-at-large shall perform such duties as the president may assign. Additionally, the first member-at-large shall be on the Ways and Means Committee, and the second member-at-large shall be on the Publications Committee. DWCKy Executive Committee & Board of Directors STATUS CHART

Executive Vote Board of Vote ElectedAppointed Ex Committee Directors Officio President X X X X X 1st Vice President X X X X X 2nd Vice President X X X X X 3rd Vice President X X X X X Recording Secretary X X X X X Treasurer X X X X X Auditor X X X X X 1st Member at Large X X X X X 2nd Member at Large X X X X X Corres. Secretary X X X X Parliamentarian X X Chair, Standing Comm. X X X Chair, Special Comm. X X X District Directors * X X X Past State Presidents X X X Natl. Committeewoman X X X Club Presidents X X

* If absent: 1st Associate 2nd Associate Secretary/Treasurer (Replace Director and Vote at Board Meetings in the order shown)

21 “HOW TO START A LOCAL CLUB” The Democratic Woman’s Club of Kentucky has many clubs in counties throughout the Commonwealth of Kentucky. However, there are several counties throughout our state were there are no local clubs for Democratic women to participate. It is not hard to start a club. One only needs to organize a group of women to take up the cause.

Any Kentucky woman is eligible for membership: • who is registered as a Democrat • who is entitled to vote under the laws of our state and • who will be loyal to the Democratic Party, both in primary and general elections.

If a county does not have a local club, a woman may submit a written application for membership to the DWCK President. The member will be known as an “Independent Active” and will pay a $2.00 membership fee to the DWCK Treasurer. The “Independent Active” member will agree to work, organize and initiate a club in her county.

To start a local county club, the potential club will apply to the DWCK President, their District Director or their Associate Director(s) for a club charter (contact information in handbook or on DWCK website). The new club will adopt Bylaws or Rules of Order that fit the needs of their club, as long as such does not conflict with DWCK Constitution and Bylaws. (Sample Bylaws are found on page 45 of the DWCK handbook.)

The local club MUST have at least four (4) meetings per year. Each year, prior to State Convention, the club will submit to the state club an annual “Scorecard,” found in the handbook on page 51. Also, each club will set their specific annual dues. The club’s treasurer will submit $2.00 per member to the DWCK Treasurer, of which 50 cents will be sent to the district and 50 cents will go to the scholarship fund.

The club must elect officers by December 15th of each year. The names and contact information of the newly elected officers must immediately be submitted to the DWCK president, treasurer and corresponding secretary.

The DWCK state officers, District Directors/Officers and other county clubs will be happy to help any county establish a new club where there is not one. You need only contact us! TIPS FOR CLUB PRESIDENTS Congratulations! You are now the public symbol of your club, the chief organizer of all activities, arbitrator of all disputes, builder of morale, source of inspiration, and liaison officer with all other Party organizations and individuals. Here are some tips from others who have “been there.” • Study your club bylaws. Know the duties of all officers and committee chairs. • Be sure they know their duties and understand routine procedures they must follow. • Call a meeting of your officers and invite their suggestions. • Appoint your committee chairs thoughtfully and carefully, remembering that these positions are the best training ground for future leadership. Program, publicity, membership, ways and means, and scholarship are committees which are basic to your club. • Help your chairpersons choose committee members, and encourage them to call meetings of their committees regularly. Discourage them from bringing unresolved matters to the floor in general meetings, or board meetings. • Adopt a budget for routine expenses, such as postage, printing, etc. • Brush up on Robert’s Rules of Order for basic parliamentary procedures. • Get acquainted with your County Chairperson and other Democratic officials in your county. Ask them how the club can help them, and how you can work together for a stronger Party. • Call board meetings regularly, for prior discussion of matters to be brought before the membership and for general planning. • Send officers’ names and addresses immediately after the election to President of DWCK; report to her on activities and ask for advice or help if needed. • Have interesting programs and speakers at each meeting and use “Tips For A Successful Meeting” to enhance your term. Good Luck!

23 TIPS FOR A SUCCESSFUL MEETING • Prepare an agenda • Follow orderly procedure: • Call to Order • Minutes of Previous Meeting • Treasurer’s Report • Reading of Important Communications • Call for Committee Reports • Call for Unfinished Business • Call for New Business • Adjourn • Use committees effectively. Be sure business goes through the proper committees before coming to the floor for action. If it comes up on the floor first, refer it to proper committee unless it is urgent. • Keep business meetings brief. Arrange so your speaker does not have to sit through your business meeting. • Keep introduction brief. • Start and end your meetings on time. SAMPLE BYLAWS The following Sample Bylaws for local clubs are intended as a guide and any changes may be made to conform with local practices, provided, however, that local bylaws DO NOT conflict with the Con- stitution of the Democratic Woman’s Club of Kentucky. Standing rules may also be adopted to cover such items as committee duties, policies on gift giving, fines, etc., rather than have such items incor- porated into the body of the bylaws. Standing rules are adopted without previous notice by majority vote. They may be amended or rescinded by two-thirds (2/3) vote without previous notice. They remain in force until amended or rescinded. Any items in parenthe- ses in these sample bylaws are suggestions of options and should not be written in.

ARTICLE I Section 1. The name of this organization shall be the Democratic Woman’s Club.

ARTICLE II Object Section 1. The object of this organization shall be to promote the principles of the Democratic Party; to encourage harmony among all Democrats, both men and women; to urge Democratic women to become club members and all-year party workers; to aid campaign committees in electing the party nominees. Section 2. This club shall take no part in supporting one candidate over another in any primary election, nor shall any member or officer be permitted to do so in the name of the club.

ARTICLE III Membership Section 1. Any woman registered as a Democrat and entitled to vote under the laws of our state who will be loyal to the principles of the Democratic Party and support the candidates of the Democratic Party may become a member of this club. Section 2. Any member shall have the right to invite for 25 member ship such women as she believes will add to the strength of the organization. Section 3. A member in good standing is one who meets the requirements of Article III, Section 1, and has paid membership dues for the current year. ARTICLE IV Officers and Elections Section 1. The officers of this club shall be a president, vice president, secretary and treasurer. (Others may be added if needed: for example, second vice president, corresponding secretary). Section 2. Pursuant to Article X, Section 3, of the Constitution of the Democratic Woman’s Club of Kentucky, all officers shall be elected annually at the November meeting and installed at the December meeting. Names and addresses of new officers shall be sent immediately to the state president and treasurer. Section 3. All officers shall serve an elected term of one (1) year with the privilege of running for a second term in the same office. No officer may serve more than two (2) consecutive terms in that office. Section 4. The president shall appoint a Nominating Committee of three (3) members of the club at the October meeting; this committee will prepare a slate of officers to present to the membership at the November election meeting. Nominations may be made from the floor. Voting shall be by secret ballot if there are two or more candidates for any position. Section 5. Only persons whose names have been registered with the club secretary sixty (6) days before the annual election and whose dues have been paid for the membership year, shall be eligible to vote. Section 6. Only persons who have been members for one (1) year prior to the annual election and whose dues have been paid shall be eligible to hold office. Section 7. In the event of a vacancy in the office of president, the vice president shall succeed to that position. In the event of a vacancy in any other office, the president shall appoint a person to fill that office until the next regular election. ARTICLE V Executive Board Section 1. The Executive Board of this club shall consist of the elected officers, chairs of the standing committees and the immediate past president. Section 2. Meetings of the Executive Board may be called by the president and shall be called upon the written request of three (3) members of the Executive Board upon ten (10) days notice. Section 3. A majority of the members of the Executive Board shall constitute a quorum.

ARTICLE VI Duties of Officers Section 1. The duties of the president shall be to preside at all meetings of the club and of the Executive Board, appoint all standing committees, special committees, and to coor- dinate all aspects of the club’s operation. She shall be a member ex-officio of all committees except the Nominat- ing Committee. In the absence of the president, the vice president shall perform the duties of that office. The secretary shall keep accurate minutes of the business at each meeting of the club and of the Executive Board, in permanent form. She is custodian of the records and papers of the club. She sends the names and addresses of the newly elected officers to the state president, state treasurer, and state corresponding secretary. She shall attend to all correspondence of the club. (These duties may be divided between the recording secretary and corresponding secretary, if desired). The treasurer is custodian of all funds of the club and shall collect, hold, and pay out such funds as directed by the club. She shall keep accurate books of all accounts open to inspection. She gives an itemized report of receipts and disbursements at business meetings, and submits in writing an itemized annual report of receipts and disbursements. She sends dues notices, issues

27 membership cards, and keeps an accurate list of members in good standing.

ARTICLE VII Meetings Section 1. The number of meetings each year may be more than, but no less than the minimum number required by the Democratic Woman’s Club of Kentucky. Section 2. The time and place for these meetings shall be decided by the president and confirmed by the Executive board, and members shall be notified. Section 3. A quorum shall consist of ____% of the current membership. ARTICLE VIII Finances Section 1. Annual dues shall be $______payable by (date) each year. Per capita dues shall be paid to the state club as required in Article IX of the Constitution of the Democratic Woman’s Club of Kentucky. Section 2. The fiscal year shall be from ______(date) to ______date).

ARTICLE IX Rules of Order Robert’s Rules of Order, Newly Revised, 2011 edition, shall govern all points of parliamentary law not covered by these bylaws.

ARTICLE X Amendments These bylaws may be amended or revised at any regular meeting of the club by a two-thirds (2/3) vote of those present and voting, provided previous notice of thirty (30) days has been given, in writing, to the membership. (These descriptions of committee duties can be made Standing Rules:) Program Committee shall be responsible for all programs. These should be varied and in harmony with the purpose of the club and the interest of the members. Membership Committee shall be responsible for maintaining a full membership and securing new members. Publicity Committee shall be responsible for reporting all news and activities of the club through press, radio and television, and for keeping a scrapbook of publicity clippings. Ways and Means Committee shall devise ways and means of supple- menting the budget as necessary. Such plans must be approved by the president and executive board. All funds will be handed by the treasurer, who shall be a member of this committee. Scholarship Committee shall organize and manage the competition to select the club’s candidate for the scholarship given each year by the state club, according to the rules established by the state club.

SAMPLE INSTALLATION CEREMONY “Will the newly elected officers please come forward to be installed? Please align in the following order: President, Vice President(s), Sec- retary and Treasurer.” The Democratic Women of ______have duly elected you to office, thus its members have indicated their trust in you to serve faithfully and inspiringly as their leaders. ______, as President, it is your responsibility to preside at all meetings and to provide club leadership. ______, as Vice President, you must be pre- pared at all times to preside or perform other duties of the president in her absence, in addition to those specific duties assigned to you. ______, as Secretary, it is your duty to attend all meetings and to keep accurate minutes as a permanent record for the club. ______, as Treasurer, you assume custody of the funds of this club. It is your duty to assure financial stability by keeping accurate accounts and by reporting regularly to the membership. (If desired, insert the Democratic Creed or the American Creed from page 4 of the DWCK handbook). 29 Believing deeply in the principles of the Democratic Party laid down by Thomas Jefferson, the father of the Democratic Party and of An- drew Jackson, on whose sage wisdom we still lean, our club partici- pates in Democratic government and supports the Democratic Party which has long been the benefactor of all classes. Do you, as officer of the Democratic Woman’s Club of ______, promise to uphold the constitution of the Ken- tucky Democratic Woman’s Club, and to strive to educate others concerning the Democratic Party of Kentucky? (please answer….I do) Will you try to the best of your ability to carry out your assigned duties as officers and encourage participation of others in the activities of the club and the party? (please answer….I do) Do you pledge to support the Democratic Party on the local, state, and national level and to uphold the precepts and principles of the Democratic Party? (please answer….I do) TO THE MEMBERSHIP ASSEMBLED: Do you as members of this organization, pledge y o u r s u p p o r t o f , a n d c o o p e r a t i o n w i t h , t h e s e o ffi c e r s? (please answer….I do) Will the officers and the members repeat after me the Kentucky Creed found on page 4 of the DWCK handbook. You are individuals thoughtfully selected for your offices and I know you will work unselfishly to uphold the best in our government and in this club. I now pronounce you duly installed officers of the Democratic Woman’s Club of ______and wish you every success in your new duties. Congratulations. (The officers should be advised to face the members of the club at this point for photos, congratulations, etc.) (This installation can be used as written, or shortened by using only those parts best suited to your club. The installing officer/official should feel free to delete, adopt, and add his/her own thoughts). SCORECARD Certificate of Merit for Local Clubs

Clubs filling out the form on the following pages and scoring 100 points or more will be recognized with a Certificate of Merit at the DWCK Annual Convention.

Duplicate the scorecard included in the handbook or print the form from the DWCK web site to submit your entry.

Each club should send a list of newly elected officers to the State President, State Treasurer, and State Corresponding Secretary within ONE MONTH after the election of local officers. In- clude email address, mailing address, phone numbers (home, cell, work), and your District Number.

Club dues ($3.00 per member) are to be mailed to the State Trea- surer postmarked on or before June 30th. Include a complete listing of club members, their email addresses, mailing addresses, and telephone numbers. If your club is newly organized, dues are payable to the State Treasurer within ONE MONTH after receipt of your club charter.

Deadline for submission of Scorecard is Postmark August 31. Submit to Handbook Chair.

31 Democratic Woman’s Club of Kentucky 2019 OFFICIAL SCORECARD ENTRY Club Presidents: Complete questions 1 through 17 by checking each re- quirement your club has met. For the 100% MERIT AWARD, the first 8 requirements MUST be met and at least three (3) from numbers 9 through 17 must be met. Answer based on the activities of your local club for the past twelve months, from September 1st to August 31st. Return the scorecard and supporting documentation by August 31 to the Chair of the Handbook Committee.

1. Does your club have a CURRENT Democratic Woman’s Club of Kentucky Handbook? 10 points

2. Did your club send the name of your new president with her email address, mailing address, and telephone number(s) to the State President, Corresponding Secretary and Treasurer? 10 points

3. Did your club pay its dues ($2.00 per member) by June 30th? 10 points

4. Did your club hold at least six (6) meetings and publicize at least three (3) of the meetings? (Enclose proof of publicity with this Score- card). 10 points

5. Are you sending a list of the programs and speakers for your club meetings during the year with this Scorecard? 10 points

6. Does the club president (or alternate, if she is unable) plan to attend the Kentucky Democratic Woman’s Club Convention? 10 points

7. Did your club purchase or sell at least one (minimum business card size) in the up-coming Convention Journal? 10 points

8. Did your club participate in Democratic Woman’s Club of Ken- tucky state fundraising activities? List those activities. 10 points 9. Did your club have a representative attend at least one (1) District meeting? 10 points

10. Did your club have a Voter Registration Drive, or participate in a community/civic project? Submit publicity, if available, or a brief report with the Scorecard. 10 points

11. Did your club have a Membership Drive with five percent (5%) increase in membership? (Clubs with 100 or more members are only required to have a two percent (2%) increase). 10 points

12. Are you submitting a copy of your local club bylaws with the Score- card? (See Sample Bylaws, page 42) 10 points

13. Did you or a member of your club pick up newsletters at each Board meeting? 10 points

14. Between the primary and general elections, did your club support the Democratic candidate(s) either through participation in activities or with financial support? 10 points

15. Did your club nominate or sponsor a participant, or donate at least $100 to Emerge Kentucky? 10 points

16. Did your club host a state board meeting? 15 points

17. Did your club make a donation to State Headquarters by giving check to State Address with State Headquarters in memo line? 10 points

Maximum Points: 175

Club Name: ______

Signature of President: ______

Telephone Number (best): ______33 Democratic Woman’s Club of Kentucky SCHOLARSHIP REQUIREMENTS Applicant Must: 1. Be registered as a member of the Kentucky Democrat Party or submit a notarized statement that applicant will do so upon reaching voting age. 2. Both parents/guardians or the custodial parent/guardian in a single family household must be registered as a member of the Kentucky Democratic Party. 3. Plan to attend an accredited Kentucky Institution of Higher Learning. 4. Have a minimum 3.0 cumulative Grade Point Average (GPA). 5. Submit an official academic transcript from their school veri- fying their cumulative Grade Point Average (GPA). 6. Submit official ACT Score. 7. Submit a list of activities he/she has participated in or on behalf of the Democratic Party (BE SPECIFIC). (Examples of such activities may include, but are not limited to the following; assisting with Democratic campaigns, assisting with voter registration drive(s), telephoning for Demo- cratic candidates, distributing campaign literature, voting (if 18 before November election) 8. Submit a list of activities he/she is involved with in his or her school and community. 9. Submit a list of Special Recognitions/Honors received. 10. Obtain Two (2) character reference letters from persons not related to applicant; one (1) from school, one (1) from the community (Letters MUST be attached to the application and not submitted separately.) 11. Submit a typed, one-page (double-spaced) essay on why he/ she supports the Democratic Party. 12. Submit a completed and signed DWCK Scholarship Appli- cation. 13. Submit the total Scholarship Packet (all items listed above) to their local Democratic Woman’s Club by the club’s deadline date. The local club will select and forward their scholarship winner to the State President Stephanie Wolfinbarger by March 1, 2019. DWCK will not accept Scholarship Packets from any source (individuals, guidance counselors, teachers, school officials) other than the local club. NOTE: If the applicant is chosen as a state scholarship winner, he/she should prepare and present a four minute speech at the DWCK Annual Convention. The date and place of the convention TBA. The speech will include; Why the applicant is a Democrat, What are his/her future plans/goals, and What the DWCK Scholarship means to them. The DWCK will provide one night’s lodging (one hotel room) at the convention hotel and three tickets (for recipient and parents) to the Saturday morning agenda, when the scholarship winner will be presented with his/her scholarship.

35 DEMOCRATIC WOMAN’S CLUB OF KENTUCKY SCHOLARSHIP APPLICATION

Applicant’s name:______Address: ______Name(s) of Parents or Guardians and Address: ______Are both parents/guardians registered as members of the Democratic Party? _____ (In the event the applicant lives within a single parent/guardian home, that parent/guardian must be registered as a member of the Kentucky Democratic Party). Are you registered with the Kentucky Democratic Party? ______(or declare to so at voting age) School currently attending: ______Student Classification (Class Ranking): ______Cumulative High School Grade Point Average (GPA): ______Official ACT Score: ______School of Choice: ______Intended Major: ______Intended Minor: ______Attach the following to this application: 1. List of activities you have participated in on behalf of the Democratic Party (BE SPECIFIC). 2. List of activities pertaining to School and Community. 3. List of Special Recognitions or Honors received. 4. Two (2) character reference letters from persons not related to you in the following categories: Community (1); School (1) 1. Official School Transcript. 2. Essay on why you support the Democratic Party. Essay must be one page, double-spaced and typed. 3. Notarized declaration that applicant will register with the KDP upon his/her reaching voting age. Award winner will be required to attend DWCK State Convention in the fall to receive the scholarship award and give a four minute talk on: Why I am a Democrat What are my future goals What the DWCK Scholarship means to me. I also understand that my failure to do so could result in my not receiving the scholarship award. I agree to do so: ______(please initial) Applicant’s Signature: ______Date: ______

SCHOLARSHIP SCORECARD (Scored on a scale 1-10) 1. Grade Point Average (GPA) 2. Activities pertaining to the Democratic Party In school In community Assist with Democratic candidate campaigns Assist with voter registration drive(s) Telephone for Democratic nominees Distribute literature Vote (if 18 before November election) 3. Activities pertaining to School Civic or community club 4. Two (2) character reference letters from persons not related to applicant: one (1) from school, one (1) from community letters MUST be attached to the application. 5. Brief (one page, double-spaced and typed) essay on why you support the Democratic Party. 37 Applicant Grade Point Democratic Party School and Attend Character Total Number Average & Rank Participation Outside Activities KY School References (2) Score

SCORECARD Excellent 9-10 Very Satisfactory 6-8 Satisfactory1-5

Sample Bulletin for Schools/Newspapers

DEMOCRATIC WOMAN’S CLUB OF KENTUCKY SCHOLARSHIP TO BE AWARDED

Scholarship Amount: $1,000

Who may apply: Any graduating senior (female or male), who plans to attend an accredited Kentucky Institution of Higher Learning.

Requirements: • Minimum 3.0 Grade Point Average (GPA) • Demonstrated leadership ability through active participation in school clubs, extracurricular activities, and by working on behalf of Democratic nominees in the General Election. • Must be a registered Democrat, or if not of voting age, must demonstrate intention of doing so. • Both parents/guardians or the custodial parent, in a single parent household, must be registered as a member of the Ken- tucky Democratic Party. • Submit a one-page essay on “Why I support the Democratic Party.” • Submit 2 character reference letters from (1) a school official and (1) a person in the community. • Complete and sign the DWCK Scholarship Application.

Application Process: • All applications must be turned into the local Democratic Woman’s Club. • Local club deadline is usually mid-February. After review of all local applications submitted, the local Democratic Woman’s Club Scholar- ship Committee will nominate and forward the winning application, along with a letter of introduction, to the Democratic Woman’s Club of Kentucky Scholarship Chair for competition at the state level. Lo- cal club must postmark State level applications by March 1. • All decisions by the Democratic Woman’s Club of Kentucky Scholarship Committee are final. • DWCK Scholarship Committee will notify the local Democratic Woman’s Club of the Scholarship Winner. The local club will notify their local winner. 39 ROOSTER BOOSTER MEMBERSHIP CONTEST Club Presidents: Before August 31st, complete this form and mail it to the State Second Vice President, noting the points your club has met during the period July 1st (of the prior year) through June 30th of the current year. All clubs are eligible and encouraged to participate in the Rooster Booster Contest. The goal of the Rooster Booster Contest is for the DWCK to R.I.S.E. Reward clubs with the most new members under age 40 Increase new membership in each club overall Sustain membership in all clubs Encourage growth of new clubs in dark counties Under the current guidelines the following applies to the contest: Small Clubs – up to 40 regular members Medium Clubs – 50 to 99 regular members Large Clubs – 100 or more regular members A club’s category (small, medium or large) will be determined by the number of paid regular members on July 1st of the previous year. Growth will be determined by membership list and dues submitted by June 30th of the current year. Note: A club that does not submit a membership list with its dues is NOT eligible for this contest.

CATEGORIES OF AWARDS: Small Clubs (up to 49): 1st Place - $50 & Certificate 2nd Place - $30 & Certificate 3rd Place – Certificate Medium Clubs (50-99): 1st Place - $50 & Certificate 2nd Place - $30 & Certificate 3rd Place – Certificate Large Clubs (100 or More): 1st Place - $50 & Certificate 2nd Place - $30 & Certificate 3rd Place – Certificate Awards are to be based on a combination of the largest increase of members, and most new members under age 40.

Bringing in new members will be calculated in awards as follows: For each NEW member joining the DWCK add 1 point: Points ______Give your club 10 points for each 5% increased in paid membership as recorded by DWCK Treasurer, as of June 30th Points ______Give your club 2 additional points for each NEW club member under the age of 40. Points ______

List them below, or attach names and ages of these new members to this contest form. Additional pages may be attached to this form, if needed

Give your club 10 points for each NEW Democratic Woman’s Club you have assisted in organizing in a dark county and/or Legislative District where they are located (if two clubs jointly sponsored the new club, the points are divided between the clubs). (See How to Start a Local Club, page 40) Points ______Please list those clubs below:

Total Points: ______

Club Name: ______

Total Membership as of June 30th: ______

Signature of President: ______

41 DWCK Scrapbook Contest Guidelines Guidelines for Scrapbook Preparation: • Quality versus quantity - number of pages will NOT be a deciding factor • Subject matter should be material that is related to any and all club activities • Arrangement of subject matter: chronological order • Neatness • Professional-looking printing (paid professional services will disqualify entry) AWARDS: • 1st Place - $50.00 • 2nd Place - $30.00 • 3rd Place - $20.00 In the event of a tie within the first three (3) places, prize money for the two (2) entries will be added and divided in half. Scrapbook Scorecard: 1-10 Excellent 9 - 10 Very Satisfactory 6 – 8 Satisfactory 1 – 5 Club Name: ______

• Cover: ______No paid professional production, name of club MUST be on cover, neatness • Content: ______• Club membership to include addresses and email addresses if available. • Club’s calendar for the year • Statement from the club’s president • Name and mailing address of club • Club Officers • Monthly events of club • No professional printing (can use home computer) • Chronological Arrangement: ______Begin with Fall Convention and follow with daily and monthly order • Clarity of subject matter: ______Label each event and picture with who, what, where, when, why Newspaper clippings to include the name of the paper and date printed • Illustration of subject matter: ______Programs, Awards, Documents, News Articles, Photos • Relationship to Club Activities: ______Quality vs. Quantity • Overall Presentation: ______• Elaborateness of Cover and Artwork will be a deciding factor only on the event of a tie: ______

Total Points ______2019 NOMINATING FORM Anne Shanks Bourne Award, Rose Award, Superstar Award Complete all items and send to the State Awards Committee Chair - Judy M. Campbell, 1720 Stonehaven Dr., Frankfort, KY 40601. Nominations must be postmarked NO LATER THAN JULY 1st (unless altered by the Club State President). Each club may submit one nomination to honor an outstanding Ken- tucky Democratic Woman. (Nominee does not have to come from club’s particular district nor be a club member). Nominees not selected in one year may be resubmitted the following year. These prestigious awards are not automatically given each year. All nominations will be reviewed and criteria weighed by Awards Committee for a final decision. If candidates are selected, the Awards will be presented at the Annual Convention. In 2016, the Superstar Award was created. This award goes to an outstanding Democrat woman who has exceeded all the club could ask - either run for state office, received high state or national awards, worked beyond the state level for the betterment of club ideals. The Awards Committee shall determine if the entry shall be designated for the Anne Shanks Bourne Award (statewide achievement) or for the Rose Award (local involvement and achievement), or for the Superstar Award (for an outstanding level of success above club involvement). This committee meets annually at the Summer State Board Meeting. Awards Committee is one selected representative from each of the six DWCK/Legislative districts. Judy Campbell, Chair, 502-695-3891

Name of Nominee: ______Mailing Address of Nominee: ______Date of Birth: ______Place:______Sponsor’s Name ______Sponsor’s Phone Number ______Name of Spouse (if applicable): ______Names of Children: ______Nominee’s Education: ______43 Political/Government Position Held (local/state/federal): ______Business/Professional Positions Held:

______Honorary Awards: ______Current membership in professional organizations, lodges, clubs, civic, church, legal, and farm organizations: ______Appointive and elective positions (to include dates): ______Bibliography of Publications: ______State reason you believe this Nominee should be chosen for one of DWCK’s three awards. You may elaborate on additional paper ______CLUB NAME: ______COUNTY: ______Contact Number ______

Signature of Club President: ______Anne Shanks Bourne Award Recipients 1977 Mary Helen Byck 2015 Alison Lundergan Grimes 1978 Marie Turner 2016 Susanna French 1979 Thelma Stovall 2017 No Award 1980 No Award 2018 Kathy Jo Stubblefield 1981 Mildred Hancock 1982 June Taylor 1983 Martha Layne Collins 1984 Sherlene Sisney 1985 No Award 1986 Cattie Lou Miller 1987 Susan Johnson Pollard 1988 Millie Dickinson 1989 Clara C. Robbins 1990 Ann Gilley 1991 No Award 1992 Wilma Bowlds 1993 Mae Peniston 1994 Carolyn Beauchamp 1995 Margie Bradford 1996 Gayle Dadisman 1997 Katherine S. Wyatt 1998 Regina Lancaster 1999 Betty Rimas 2000 Virginia Stallings 2001 No Award 2002 Hazel Demery 2003 Carolyn Davis 2004 Sheila Hawkins 2005 Barbara Hecker 2006 Betty Sanson 2007 Susan Turner 2008 No Award 2009 Portia Petties 2010 Susan Campell 2011 Dottie Winfield 2012 JoAnn Winkenhofer 2013 Bettie Wallace 2014 Sannie Overly 45 Rose Award Recipients Superstar Award Recipient 1985 Midge Blakely 1986 Mary Jo Young 2016 Leslie Combs 1987 Ernestine Roach 2017 No Award 1988 Madeline True 2018 No Award 1989 Clayton Bradley 1990 Esther Bell 1991 Alberta Johnson 1992 Lib Daugherty 1993 Marjorie Robbins 1994 Patsy Carby 1995 Nell Terry 1996 Winnie Townsend 1997 Phyllis Barnes 1998 Dixie Hibbs 1999 Mary Allgeier 2000 Frances H. Link 2001 Evelyn Lawrence Page 2002 Lottie Miller Joyce Compton Award 2003 Beverly Wright Recipient 2004 Mary Ann Cole 2005 No Award Mary Allgeier 2006 No Award 2007 Romanza Johnson 2008 Opal Sublett 2009 Becky Bishop 2010 Diane Wood 2011 Phyllis Mattingly 2012 Janice Allen 2013 Sarah Farris 2014 Imogene Moore 2015 Joyce Compton 2016 Kay McCollum 2017 Lucy Lee Sterling 2018 Beverly Metcalf Physical Address Kentucky Democratic Party 190 Democrat Drive Frankfort, KY 40601 Mailing Address Kentucky Democratic Party PO Box 694 Frankfort, KY 40602 Phone(502) 695-4828 Fax(502) 695-7629 Website kydemocrats.org Facebook www.facebook.com/KyDems Twitter twitter.com/kydems

State Central Committee CHAIR SECRETARY Ben Self Brenda Allen, Franklin Co. Fayette County [email protected] TREASURER Lindy Karns, Fayette Co. VICE CHAIR Cassie Chambers GENERAL COUNSEL Jefferson County Bailey Roese, Jefferson Co. State Central Committee Crystal Chappell Nathan Smith Mike Cherry Paul Whalen Susanna French Marcus Woodward Daniel Hurt Don Combs Herb Pritchett Stephanie Wolfinbarger Kathy Jo Stubblefield Scott Sykes Clay Ford Jeannie Trumbo Dee Dee Ford Ariana Valasquez Phinis Hundley Jacqueline Coleman Collin Morris Andrea Ewen Bill Sheckles Laken Gilbert-Albrink Jeannette Stephens Derrick Graham Queenie Averette Joe Graviss Reginald Meeks Kristah Lavalle Jeff Noble Charlotte Lundergan Jim Stammerman Brenda McClanahan Patty Stocker George Mills Kyle West Ruth Ann Palumbo Jack Walker Bob Stewart Virginia Johnson Karen Ward Col Owens Reggie Thomas Carole Register Morgan McGarvey Charles Booker

48 EX-0FFICIO (Non-Voting) YOUNG DEMOCRATS Andrew Beshear PRESIDENT Attorney General of Kentucky Clayton Brown 700 Capital Avenue, Suite 118 Shelby County Frankfort, KY 40601 communications@ 502-696-5300, 502-564-294(Fax) kyyoungdemocrats.com

Allison Lundergan Grimes SENATE AND HOUSE Secretary of State Representative Derrick Graham 700 Capital Avenue, Suite 152 Representative Ruth Ann Palumbo Frankfort, KY 40601 Representative Joe Graviss 502-564-3490 Representative Reginald Meeks Senator Reggie Thomas Congressman John Yarmuth Senator Morgan McGarvey 3rd District of Kentucky 600 Dr. Martin Luther King Jr. DEMOCRATIC Place, Suite 216, Louisville, KY WOMAN’S CLUB 40202 PRESIDENT 502-582-5129 Stephanie Wolfinbarger 502-582-5897 (fax) or Jefferson County 403 Cannon House Office kydemocratwomen@ gmail.com Building U.S. House of Representatives Washington, D.C. 40515 202-225-5401 202-225-5776 (fax)

DNC MEMBERS Charlotte Lundergan Fayette County [email protected]

Nathan Smith Kenton County [email protected] Kentucky Congressional Districts interpreted for purpose of County Clubs remaining intact Hardin, Washington,Spencer, Jessamine, Jefferson, Harrison, and Boyd Counties are divided between Congressional Disticts.