BERKELEY CITY COUNCIL AGENDA COMMITTEE SPECIAL MEETING BERKELEY CITY COUNCIL SPECIAL MEETING MONDAY, JANUARY 25, 2016 2:30 P.M. 6th Floor Conference Room, 2180 Milvia Street Committee Members: Mayor Bates, Councilmembers Linda Maio and Susan Wengraf (Alternate: Councilmember Anderson) AGENDA 1. Roll Call 2. Public Comment 3. Approval of Minutes: January 11, 2016 4. Review and Approve draft agendas: a. 2/9/16 – 5:30 p.m. Special City Council Meeting b. 2/9/16 – 7:00 p.m. Regular City Council Meeting 1. Referred items c. Adjournments in memory of - 5. Council Items: a. Council Worksessions – Review updates and approve b. Council Referrals to Agenda Committee c. Land Use Calendar 6. Adjournment – next meeting Monday, February 8, 2016 Monday, January 25, 2016 AGENDA Page 1 1 Additional items may be added to the draft agenda per Council Rules of Procedure. Rules of Procedure Resolution No. 67,178-N.S., Article III, C3c - Agenda - Submission of Time Critical Items Time Critical Items. A Time Critical item is defined as a matter that is considered urgent by the sponsor and that has a deadline for action that is prior to the next meeting of the Council and for which a report prepared by the City Manager, Auditor, Mayor or council member is received by the City Clerk after established deadlines and is not included on the Agenda Committee’s published agenda. The City Clerk shall bring any reports submitted as Time Critical to the meeting of the Agenda Committee. If the Agenda Committee finds the matter to meet the definition of Time Critical, the Agenda Committee may place the matter on the Agenda on either the Consent or Action Calendar. The City Clerk shall not accept any item past the adjournment of the Agenda Committee meeting for which the agenda that the item is requested to appear on has been approved. This is a meeting of the Berkeley City Council Agenda Committee. Since a quorum of the Berkeley City Council may actually be present to discuss matters with the Council Agenda Committee, this meeting is being noticed as a special meeting of the Berkeley City Council as well as a Council Agenda Committee meeting. Written communications addressed to the Agenda Committee and submitted to the City Clerk Department by 5:00 p.m. the Friday before the Committee meeting, will be distributed to the Committee prior to the meeting. After the deadline for submission, residents must provide 10 copies of written communications to the City Clerk at the time of the meeting. This meeting will be conducted in accordance with the Brown Act, Government Code Section 54953. Any member of the public may attend this meeting. Questions regarding this matter may be addressed to Mark Numainville, City Clerk, 981-6900. COMMUNICATION ACCESS INFORMATION: This meeting is being held in a wheelchair accessible location. To request a disability-related accommodation(s) to participate in the meeting, including auxiliary aids or services, please contact the Disability Services specialist at 981-6346(V) or 981-7075 (TDD) at least three business days before the meeting date. Attendees at public meetings are reminded that other attendees may be sensitive to various scents, whether natural or manufactured, in products and materials. Please help the City respect these needs. I hereby certify that the agenda for this special meeting of the Berkeley City Council was posted at the display case located near the walkway in front of Council Chambers, 2134 Martin Luther King Jr. Way, as well as on the City’s website, on January 21, 2016. Mark Numainville, City Clerk Monday, January 25, 2016 AGENDA Page 2 2 BERKELEY CITY COUNCIL AGENDA COMMITTEE SPECIAL MEETING MINUTES BERKELEY CITY COUNCIL SPECIAL MEETING MINUTES MONDAY, JANUARY 11, 2016 2:30 P.M. 6th Floor Conference Room, 2180 Milvia Street Committee Members: Mayor Bates, Councilmembers Linda Maio and Susan Wengraf (Alternate: Councilmember Anderson) AGENDA 1. Roll Call: 2:30 p.m. Present: Maio, Wengraf, Bates 2. Public Comment: 1 speaker. 3. M/S/C (Wengraf/Bates) to approve the Minutes of January 4, 2016. 4. Review and Approve draft agendas: a. M/S/C (Maio/Bates) to approve the agenda of the 1/26/16 – 5:30 p.m. Special City Council Meeting revised to reflect the following: Item Added – Council Referrals and Prioritization Process (Droste). b. M/S/C (Bates/Maio) to approve the agenda of the 1/26/16 – 7:00 p.m. Regular City Council Meeting revised to reflect the following: Item 7 Contract No. 9923 Amendment: Ralph Andersen and Associates for Recruitment Services – Removed from the Agenda by the City Manager. Item 16 Amending BMC Chapter 13.42 to Adopt Additional Operating Standards for Mini-Dorms and Group Living Accommodations (GLAs) (City Manager) – Reordered on the Agenda to immediately follow the public hearing. 1. Referred items - None c. Adjournments in memory of – 1. Judah Aaron Marans 5. Council Items: a. Council Worksessions b. Council Referrals to Agenda Committee Report on Workers' Compensation FY 2015 – Scheduled for the February 23, 2016 Worksession. c. Land Use Calendar 6. Adjourned at 2:44 p.m. Monday, January 11, 2016 MINUTES Page 1 3 Rose Thomsen, Deputy City Clerk Monday, January 11, 2016 MINUTES Page 2 4 DRAFT PROCLAMATION CALLING A SPECIAL MEETING OF THE BERKELEY CITY COUNCIL In accordance with the authority in me vested, I do hereby call the Berkeley City Council in special session as follows: TUESDAY, FEBRUARY 9, 2016 5:30 P.M. Council Chambers – 2134 Martin Luther King Jr. Way TOM BATES, MAYOR Councilmembers: DISTRICT 1 – LINDA MAIO DISTRICT 5 – LAURIE CAPITELLI DISTRICT 2 – DARRYL MOORE DISTRICT 6 – SUSAN WENGRAF DISTRICT 3 – MAX ANDERSON DISTRICT 7 – KRISS WORTHINGTON DISTRICT 4 – JESSE ARREGUIN DISTRICT 8 – LORI DROSTE Preliminary Matters Roll Call: Worksession: 1. Discuss Possible Ballot Measures for the November 2016 Election and Which Issues to Include in a Community Survey From: City Manager Contact: Matthai Chakko, City Manager’s Office, 981-7000 Public Comment – Items on this agenda only Adjournment I hereby request that the City Clerk of the City of Berkeley cause personal notice to be given to each member of the Berkeley City Council on the time and place of said meeting, forthwith. IN WITNESS WHEREOF, I have hereunto set my hand and caused the official seal of the City of Berkeley to be affixed on this 28th day of January, 2016. Tom Bates, Mayor Public Notice – this Proclamation serves as the official agenda for this meeting. 5 ATTEST: Date: 1/28/16 Mark Numainville, City Clerk NOTICE CONCERNING YOUR LEGAL RIGHTS: If you object to a decision by the City Council to approve or deny an appeal, the following requirements and restrictions apply: 1) Pursuant to Code of Civil Procedure Section 1094.6 and Government Code Section 65009(c)(1)(E), no lawsuit challenging a City decision to deny or approve a Zoning Adjustments Board decision may be filed and served on the City more than 90 days after the date the Notice of Decision of the action of the City Council is mailed. Any lawsuit not filed within that 90-day period will be barred. 2) In any lawsuit that may be filed against a City Council decision to approve or deny a Zoning Adjustments Board decision, the issues and evidence will be limited to those raised by you or someone else, orally or in writing, at a public hearing or prior to the close of the last public hearing on the project. Live captioned broadcasts of Council Meetings are available on Cable B-TV (Channel 33), via Internet accessible video stream at http://www.cityofberkeley.info/CalendarEventWebcastMain.aspx and KPFB Radio 89.3. Archived indexed video streams are available at http://www.CityofBerkeley.info/CityCouncil. Channel 33 rebroadcasts the following Wednesday at 9:00 a.m. and Sunday at 9:00 a.m. Communications to the Berkeley City Council are public record and will become part of the City’s electronic records, which are accessible through the City’s website. Please note: e-mail addresses, names, addresses, and other contact information are not required, but if included in any communication to the City Council, will become part of the public record. If you do not want your e- mail address or any other contact information to be made public, you may deliver communications via U.S. Postal Service or in person to the City Clerk. If you do not want your contact information included in the public record, please do not include that information in your communication. Please contact the City Clerk at 981-6908 or [email protected] for further information. Agendas and agenda reports may be accessed via the Internet at http://www.CityofBerkeley.info/CityCouncil and may be read at reference desks at the following locations: City Clerk Department Libraries: 2180 Milvia Street Main - 2090 Kittredge Street Tel: 510-981-6900 Claremont Branch – 2940 Benvenue TDD: 510-981-6903 West Branch – 1125 University Fax: 510-981-6901 North Branch – 1170 The Alameda Email: [email protected] South Branch – 1901 Russell COMMUNICATION ACCESS INFORMATION: This meeting is being held in a wheelchair accessible location. To request a disability-related accommodation(s) to participate in the meeting, including auxiliary aids or services, please contact the Disability Services specialist at 981-6346(V) or 981-7075 (TDD) at least three business days before the meeting date. Please refrain from wearing scented products to this meeting. Captioning services are provided at the meeting, on B-TV, and on the Internet. In addition, assisted listening devices for the hearing impaired are available from the City Clerk prior to the meeting, and are to be returned before the end of the meeting.