23rd January, 2007 Ordinary Council Meeting
Meeting Commences 8:30am – Discussions on proposed establishment of Home Hill Lawn Cemetery
Minutes • Ordinary Council Meeting held on 16th January, 2007
Correspondence for Information
Administration & Finance 1. Request for funding contribution fro Burdekin Barra Rush – Fuller Masonic Lodge 2. Proposal for publication of new format and full colour edition of Bountiful Burdekin 3. Proposed five year lease of Tudge Haller building at 127 Eighth Avenue, Home Hill - Relocation of Home Hill Museum and site for ‘Bridging the Gap’ exhibition for Burdekin Bridge 50 year celebrations.
Development & Environment 1. Proposed established of Home Hill Lawn Cemetery – Amended Recommendation
In Committee Discussions
BURDEKIN SHIRE COUNCIL
MINUTES - ORDINARY COUNCIL MEETING HELD ON 16TH JANUARY, 2007
Held in the John Drysdale Chamber Commencing at 8.30am
CLAUSE 1 ATTENDANCE
Crs. L.A. McLaughlin (Mayor), M.J. Haynes (Deputy Mayor), R.J. Marriott, J.R. Gist, M.A. Castelanelli, L. Loizou, T.P. List, L.D. McCathie, R.H. Lewis, R.J. Gambino and P.M. Dalle Cort
Mr. K. Holt - Chief Executive Officer Mr. T.G. Williams - Director of Engineering Services Mr. M.D. Allpress - Director of Development and Environmental Services
Miss T.M. Cornford - Minutes Clerk .
CLAUSE 2 MEETING PRAYER
The Meeting Prayer was read by Cr. Gambino.
Cr. Castelanelli was not in attendance at the commencement of the meeting. .
CLAUSE 3 MINUTES RECEIVED AS TRUE AND CORRECT RECORD
Moved Cr. Loizou, seconded Cr. Marriott that the Minutes of the Ordinary Council Meeting held on 19th December, 2006 be received as a true and correct record.
CARRIED .
CLAUSE 4 MINUTES - BURDEKIN SHIRE COUNCIL LOCAL DISASTER MANAGEMENT GROUP MEETING HELD ON 14TH DECEMBER, 2006 RECEIVED AS TRUE AND CORRECT RECORD
Moved Cr. Haynes, seconded Cr. Lewis that the Minutes of the Burdekin Shire Council Local Disaster Management Group Meeting held on 14th December, 2006 be received as a true and correct record.
CARRIED
It was advised that the Burdekin Shire Council Local Disaster Management Group Meetings will be held on the third Friday of each month in 2007. . Minutes - Ordinary Council Meeting - 16th January, 2007
CLAUSE 5 CORRESPONDENCE FOR INFORMATION
1. 756356 * 01-05-01J Environmental Protection Agency - Queensland Parks and Wildlife Services
Copy of 'The State of Waste and Recycling in Queensland 2005' - Electronic version also available at www.epa.qld.gov.au.
2. 755211 * 01-07-08 Local Government Association of Queensland Inc.
Local Government Circular 2006-342 - Cairns City Council to host the 2008 LGAQ Annual Conference from 1 to 4 September 2008.
3. 754410 * 01-07-08 Local Government Association of Queensland Inc.
Program and Registration Form - 'These Turbulent Times' - Local Government Infrastructure Symposium - Brisbane Convention & Exhibition Centre - 18 to 20 April 2007.
4. 756358 * 01-07-08 & 01-07-09Local Government Association of Queensland Inc.
Acknowledgement of Council's approach regarding Senator Macdonald's speech to North Queensland Local Government Association Conference concerning proposal for Upper House for Queensland Parliament composed of elected Mayors.
5. 756627 * 01-07-08 Local Government Association of Queensland Inc.
Local Government Circular 2006-357 - Announcement by State Government of a Drought Rate Rebate Scheme - Comments being sought from Councils before end of January 2007.
6. 757533 * 01-08-11A Australian Local Government Association of Queensland Inc.
Copy of Overview of PriceWaterhouseCoopers Report commissioned by the Australian Local Government Association, 'National Financial Sustainability Study of Local Government' - Councils urged to consider recommendations of the report to assess their applicability to Council and the community and assist ALGA in its Federal Government campaign, `Fair Funding'.
7. 757782 * 01-07-08 Local Government Association of Queensland Inc.
Local Government Circular 2007-004 - Advice that new service has been established to provide public liability and other insurance covers to community groups - Local Community Insurance Services will operate on a national basis and provide necessary scale of operations to minimise premiums for individual groups.
2 Minutes - Ordinary Council Meeting - 16th January, 2007
8. 755005 * 01-07-09 & 01-10-03 Douglas Shire Council
Minutes of the November North Queensland Local Government Association Conference 2006 & Cyclone Larry Presentation now available on the Douglas Shire Council website.
9. 756619 * 01-08-01 Local Government Association of Queensland Inc.
Local Government Circular 2006-349 - Lobbying by LGAQ achieves significant wins for Local Government in amendments to State Development and Public Works Organisation Act.
10. 756357 * 01-08-11 Market Facts (Qld.) Pty. Ltd.
Appointment of Catherine Flaherty as new Council Liaison Manager - LGAQ biennial Community Satisfaction Survey of all Councils to be conducted again in 2007.
11. 755210 * 01-10-03 Local Government Association of Queensland Inc.
Local Government Circular 2006-341 - Text summaries and audio files from the selection of forums at the 2006 Cyclone Summit - Living with Cyclones - Queensland prepared are now available on ABC Online.
12. 754188 * 01-10-15 & 01-10-25 Burdekin Church Leaders' Association
Thank-you to Council for its ongoing support and commitment to Carols in the Park and requesting Council to consider a donation of $500 towards the provision of a sound technician for the event in future years.
13. 757535 * 01-10-51 & MPF-03 Jerona Citizens Association Inc.
Request for letter of support to accompany grant application for development of Jerona Township emergency helicopter landing pad.
14. 756639 * 02-02-03 & 05-03-01 Local Government Association of Queensland Inc.
Town Planning: Councillors' Training Program - Workshop to be held in Townsville on Monday, 5 February 2007 subject to minimum attendance numbers.
15. 756958 * 02-02-05 Local Government Association of Queensland Inc.
First Asset Sustainability Regional Meeting for 2007 set down for Monday 29 January 2007 at City of Townsville Learning Centre, 113-123 Dalrymple Road, Garbutt, Townsville from 9:45 a.m. to 3:45 p.m.
3 Minutes - Ordinary Council Meeting - 16th January, 2007
16. 755689 * 02-04-10 Queensland Government - Queensland's 150th Celebrations 2009
Information Kit - events and activities already planned for Queensland's 150th Celebrations in 2009.
17. 756101 * 03-03-01D & MPF-24 Andrew Fraser MP – Minister for Local Government, Planning and Sport
Acknowledgement of Mayor's correspondence seeking extension of approval for completion of works - Burdekin Theatre Festival Piazza.
18. 755149 * 03-03-03 Mr. T.G. Williams - Director of Engineering Services
C/c of letter to T. Dezolt regarding the upgrading and sealing of Corica Road, which is listed on Council's WIP as a low priority.
19. 755300 * 03-04-02 Mr. T.G. Williams – Director of Engineering Services
C/c of letter forwarded to Groves & Clark, Solicitors for Mr. & Mrs. R.Sgroi, regarding the proposed alteration of a drainage easement on their clients' property at Ramsden Road, Home Hill.
20. 756896 * 03-06-01 Keep Australia Beautiful Council Qld. Inc.
Copy of 2006 Ergon Energy Tidy Towns Reports for Alva Beach, Ayr, Brandon, Clare, Giru, Groper Creek, Home Hill and Wunjunga forwarded for Council's information and feedback. Reminder that nominations for 2007 Ergon Energy Tidy Towns open in January.
21. 756102 * 03-08-02H & MPF-25 Australian Sugar Industry Museum Inc.
Proposed relocation of Colonial Class Tractor from Australian Sugar Industry Museum to the Burdekin for restoration by Burdekin Machinery Preservationists.
22. 755690 * 03-08-11F & 03-08-11R Hon. M. Vaile - Minister for Transport & Regional Services
Outcome of DOTARS review - overturning the Department's original decision not to fund the development of an Economic Development Plan for the Burdekin Enterprise - Regional Partnerships programme.
23. 757785 * 03-08-11M State Library of Queensland
Congratulations to Burdekin Library staff on launch of digital images in 'Picture Queensland' - Queensland State Library staff currently finalising a joint Agreement between the State Library and Queensland public libraries that wish to continue contributing to 'Picture Queensland', in form of annual membership and fees for storage of digital files.
24. 754384 * 03-08-11T Hon. M. Keech MP – Minister for Tourism, Fair
4 Minutes - Ordinary Council Meeting - 16th January, 2007
Trading, Wine Industry Development and Women
Queensland Tourism Strategy now released and available for download from www.qld.tourismstrategy.com.
25. 757784 * 03-08-18 Local Government Grants Commission - Queensland Government
Copies of 2006 Report on distribution of Commonwealth Financial Assistance Grant - report provides overview of methodology used by the Commission to allocate the 2005-06 Grant and includes summary of the year's activities, including the status of the research program.
26. 754189 * 03-08-28 North Queensland Sports Foundation
Information on 2007 North Queensland Sports Foundation activities.
27. 755209 * 06-09-18 Local Government Association of Queensland Inc.
Local Government Circular 2006-340 - Queensland Police Service New Traffic Complaints System - QPRIME - Councils are encouraged to make complaints to the Qld Police Service about dangerous drivers as well as hot spots where dangerous driving behaviours have been observed.
28. 754792 * MPF-01 & 01-11-03B Museum of Tropical Queensland - Queensland Museum
Museum of Tropical Queensland 'Free Entry' television campaign - Sample of advertisement aired in December 2006 and advertisement to be aired during February/March 2007. (Refer to Minutes Clerk to view media files).
29. 754677 * MPF-01 Hon. M. Keech MP – Minister for Tourism, Fair Trading, Wine Industry Development and Women
Release of the Queensland Tourism Strategy (QTS) - four-year $48 million funding package - available for download at www.qldtourismstrategy.com.au.
30. 757534 * MPF-01 The Scout Association of Australia, Queensland Branch Inc.
Copy of 97th Annual Report 2006 'Scouting in Queensland ' - 2007 marks centenary of scouting worldwide and participation in celebration of this milestone is invited.
31. 754187 * MPF-01 Office of the Director-General - Department of Emergency Services
Department of Emergency Services Annual Report 2005-06.
32. 754385 * MPF-03 & MPF-24 Andrew Fraser MP – Minister for Local Government, Planning and Sport
Acknowledgment of receipt of Council's Regional Centres Program Funding Assistance Application and thanking the Mayor for extending her
5 Minutes - Ordinary Council Meeting - 16th January, 2007
congratulations on his Ministerial appointment.
33. 754678 * MPF-16 Queensland Events Regional Development Program
Round 12 of the Queensland Events Regional Development Program (QERDP) now open - applications close 2 February 2007.
34. 757536 * MPF-19 Australian Government – Department of the Prime Minister and Cabinet
Copy of December 2006 issue of 'It's an Honour' magazine which focuses on the Public Service Medal, its recipients and the nomination process.
35. 754409 * MPF-19 Department of Transport and Regional Services
2006 National Awards for Local Government Winners Book listing names and contact details of national winners, category winners and those who received commendations.
36. 757157 * MPF-19 National Heart Foundation of Australia – Queensland Division
Acknowledgement of Local Government initiatives supporting and improving heart health through the Heart Foundation Local Government Awards - enclosed Profile of 2006 National Award Winners highlights National Category Winners, National Highly Commended and National Finalists for each award category.
Moved Cr. Gambino, seconded Cr. Marriott that the correspondence tabled for Council's information be received.
CARRIED .
CLAUSE 6 PRESS RELEASE TO BE PREPARED IN RELATION TO PROVISION OF PUBLIC LIABILITY AND OTHER INSURANCE COVERS TO COMMUNITY GROUPS - CORRESPONDENCE IN RELATION TO THIS MATTER TO BE FORWARDED TO ALL RELEVANT COMMUNITY GROUPS (ADMIN)
757782 * 01-07-08 - Local Government Association of Queensland Inc. - L ocal Government Circular 2007-004 - Advice that new service has been established to provide public liability and other insurance covers to community groups - Local Community Insurance Services will operate on a national basis and provide necessary scale of operations to minimise premiums for individual groups.
Moved Cr. Loizou, seconded Cr. McCathie that a Press Release be prepared in relation to the provision of public liability and other insurance covers to community groups, as per advice received from the Local Government Association Inc.
CARRIED
6 Minutes - Ordinary Council Meeting - 16th January, 2007
Moved Cr. Lewis, seconded Cr. Gambino that the information received from Local Government Association Inc. in relation to public liability and insurance covers for community groups be forwarded to all relevant community groups.
CARRIED .
CLAUSE 7 CONSIDERATION TO BE GIVEN TO PROVISION OF SOUND TECHNICIAN FOR ANNUAL CAROLS IN THE PARK IN EVENTS BUDGET FOR FUTURE YEARS (I-BUD) , (I-DAS)
754188 * 01-10-15 & 01-10-25 - Burdekin Church Leaders' Association - T hank-you to Council for its ongoing support and commitment to Carols in the Park and requesting Council to consider a donation of $500 towards the provision of a sound technician for the event in future years.
Moved Cr. Loizou, seconded Cr. List that the request for a donation from Council for the provision of a sound technician at the annual Carols in the Park event be noted for further consideration in the events budget for future years.
CARRIED
Cr. Castelanelli attended the meeting at this stage. .
CLAUSE 8 DIRECTOR OF DEVELOPMENT AND ENVIRONMENTAL SERVICES, MR. ALLPRESS TO INVESTIGATE COSTS ASSOCATION WITH HOLDING TOWN PLANNING TRAINING WORKSHOP AT COUNCIL CHAMBERS (A-DDES)
756639 * 02-02-03 & 05-03-01 - Local Government Association of Queensland Inc. - Town Planning: Councillors' Training Program - Workshop to be held in Townsville on Monday, 5 February 2007 subject to minimum attendance numbers.
Moved Cr. McCathie, seconded Cr. Dalle Cort that Director of Development and Environmental Services, Mr. Allpress investigate the costs associated with holding the Town Planning: Councillors' Training Program Workshop at the Burdekin Shire Council Chambers.
CARRIED .
CLAUSE 9 COUNCIL ACKNOWLEDGES WORK OF CHIEF LIBRARIAN & STAFF ON EFFORTS IN RELATION TO LAUNCH OF DIGITAL IMAGES IN 'PICTURE QUEENSLAND'. (I-LIBRY)
757785 * 03-08-11M - State Library of Queensland - Congratulations to Burdekin Library staff on launch of digital images in 'Picture Queensland' - Queensland State Library staff currently finalising a joint Agreement between the State Library and Queensland public libraries that wish to
7 Minutes - Ordinary Council Meeting - 16th January, 2007
continue contributing to 'Picture Queensland', in form of annual membership and fees for storage of digital files.
Moved Cr. List, seconded Cr. Loizou that Council acknowledge the work of the Chief Librarian, Ms. Jacqui Pickerill and staff and congratulate them on their efforts in relation to the launch of digital images in 'Picture Queensland'.
CARRIED .
CLAUSE 10 COUNCIL TO CORRESPONDE WITH MUSEUM OF TROPICAL QUEENSLAND IN RELATION TO COMMUNITY PASS PARTNERSHIP (A-DAS)
754337 * 01-11-03B - Mr. D.P. Mulcahy - Director of Administrative Services - Report - School Survey on Community Pass Partnership with the Museum of Tropical Queensland.
Moved Cr. List, seconded Cr. Lewis that Council correspond with the Museum of Tropical Queensland as follows:
1. forwarding a copy of the Burdekin School Survey on Community Pass Partnership with Museum of Tropical Queensland and requesting they take into consideration the comments of the schools; and
2. requesting an update on marketing of the Community Pass Partnership to the Burdekin.
CARRIED .
CLAUSE 11 DECISION MADE IN RELATION TO FUTURE OF CLARE HALL BUILDING (A-DAS) / (I-BLD)
754255 * 03-08-02 - Mr. D.P. Mulcahy - Director of Administrative Services - Report - Investigation on the practicalities and costs of relocating the Clare Hall Building from its current site to the Clare School.
Moved Cr. Lewis, seconded Cr. Marriott that in respect of the Clare Hall building, the Council:
1. note the recommendation from the Council’s Building Certifier that the building remain at its present site as it would not be viable to relocate;
2. advise the Clare State School and any other current users accordingly;
3. suspend any future maintenance or repair work (other than public safety work) on the building until a recommendation is provided on the building from the Asset Rationalisation Plan (refer Operational Plan – Administration & Finance – Target 31 March, 2007).
CARRIED .
8 Minutes - Ordinary Council Meeting - 16th January, 2007
CLAUSE 12 COUNCIL TO ACQUIRE LAND FROM THE STATE FOR PURPOSE OF CONSTRUCTING A ROAD TO BE NAMED SS YONGALA DRIVE, AT LYNCH'S BEACH (A-DES)
757068 * 03-03-01 - Mr. T.G. Williams - Director of Engineering Services - Report - Proposed acquisition of land for construction of road, SS Yongala Drive, at Lynch's Beach.
Moved Cr. Lewis, seconded Cr. Gambino that Council acquire land from the State for the purpose of constructing a road to be named SS Yongala Drive, at Lynch's Beach with the proposed road reserve being up to 20m wide, in accordance with Plan R-342.
CARRIED .
CLAUSE 13 COUNCIL NOT TO PROCEED WITH PURCHASE OF TRANSPORTABLE SITE TOILETS (ADMIN)
756980 * 08-01-23 - Mr. J. Power - Manager - Water & Wastewater - Report - Proposal for purchase of transportable site toilets and/or commercially available site toilets for use/hire within the Burdekin community.
Moved Cr. Dalle Cort, seconded Cr. McCathie that Council not proceed with the purchase of transportable site toilets and that organisations continue to use the services provided commercially by Townsville based hire companies.
CARRIED .
CLAUSE 14 BURDEKIN CULTURAL COMPLEX BOARD ASKED TO SUPPLY ATTENDANCE FIGURES FOR 2006 CALENDAR YEAR FOR BURDEKIN THEATRE AND BURDEKIN MEMORIAL HALL (ADMIN)
Cr. Gist extended his gratitude to Director of Administrative Services, Mr. Mulcahy for providing the budgeted expenditure for the Memorial Hall and Burdekin Theatre as requested.
Moved Cr. Gist, seconded Cr. Haynes that the Burdekin Cultural Complex Board be asked to supply attendance figures for the 2006 calendar year separately for the Burdekin Theatre and if possible, the Burdekin Memorial Hall.
CARRIED
9 Minutes - Ordinary Council Meeting - 16th January, 2007
.
CLAUSE 15 COUNCIL TO CORRESPOND WITH WOOLWORTHS LTD ACKNOWLEDGING AND CONGRATULATING THE ORGANISATION ON THE 'NATIONAL DROUGHT ACTION DAY' INITIATIVE. (ADMIN)
Cr. Loizou provided information in relation to all Australian Woolworths and Safeway Supermarkets donating their entire supermarkets profits from 23rd January, 2007 to Drought Relief in Australia.
Moved Cr. Loizou, seconded Cr. Lewis that Council correspond with Woolworths Ltd acknowledging National Drought Action Day and congratulating them on the initiative.
CARRIED .
CLAUSE 16 COUNCIL REQUESTS UPDATE ON PROGRESS OF INVESTIGATIONS INTO POSSIBLE INSTALLATION OF SECURITY CAMERA'S AT HOME HILL COMFORT STOP AND OTHER AREAS IN THE DISTRICT (A-DAS) , (A-DDES) / (I-ASO) , (I-ITS)
Moved Cr. Castelanelli, seconded Cr. McCathie that the relevant officers provide an update on the progress of investigations into the possible installation of security camera's at various high vandalism areas in the district.
CARRIED .
CLAUSE 17 COUNCIL TO CORRESPOND WITH LOCAL MAJOR SUPERMARKET RETAILERS EXPRESSING CONCERNS IN RELATION TO NUMBER OF SUPERMARKET TROLLEYS LEFT ON LOCAL STREETS (ADMIN) / (A-DDES)
Moved Cr. Dalle Cort, seconded Cr. Gambino that Council correspond with the local major supermarket retailers expressing concerns in relation to the number of supermarket trolleys left on local streets and seeking information on the current arrangements for the recovery of trolleys left on the local streets.
CARRIED .
CLAUSE 18 BUDGET ALLOCATION FOR WORKS TO BE CARRIED OUT ON CHIPPENDALE STREET, AYR INCREASED FROM $120,000 TO ESTIMATED AMOUNT OF $203,400 (A-DES) / (I-BUD)
Moved Cr. List, seconded Cr. Gambino that the budget allocation for the construction of kerbing and channelling, bitumen widening and a footpath on Chippendale Street (from Queen Street to Airdmillan Road)
10 Minutes - Ordinary Council Meeting - 16th January, 2007
be increased from $120,000 to the estimated amount of $203,400, noting the extra funds will be provided from the opening balance in the first Budget Review.
CARRIED .
CLAUSE 19 APPROVAL GIVEN TO CONSTRUCT SUBSOIL DRAIN ON WALLACE CREEK ROAD FOR ESTIMATED COST OF $10,500 (A-DES) / (I-BUD)
Moved Cr. Lewis, seconded Cr. Marriott that approval be given to construct a subsoil drain on Wallace Creek Road in the section near the houses, for an estimated cost of $10,500 with funding to be provided from unallocated funds in the current Works Implementation Programme.
CARRIED .
CLAUSE 20 COUNCIL APPROVES RECONSTRUCTION OF ACCESS TO GREEN ROOM AT BURDEKIN THEATRE FOR ESTIMATED COST OF $15,000 (A-DES) / (I-BUD)
Moved Cr. Gambino, seconded Cr. List that approval be given for the reconstruction of the access to the Green Room at the Burdekin Theatre in exposed aggregate concrete replacing the existing pavers, for an estimated cost of $15,000, with funds to be provided from accumulated depreciation in the First Budget Review.
CARRIED
Cr. Lewis left the meeting at this stage declaring an interest in the following matter. .
CLAUSE 21 CR. LEWIS GRANTED LEAVE OF ABSENCE FOR PERIOD 14TH NOVEMBER TO 31ST DECEMBER, 2006 UNDER USUAL TERMS AND CONDITIONS OF SCHEDULE 16 OF REMUNERATION TO COUNCILLORS POLICY (I-HRES)
Discussions were held in relation to a previous decision made by Council at its Ordinary Council Meeting held on 10th October, 2006 granting leave of absence without pay for Cr. Lewis for the period from 14th November to 31st December, 2006.
Moved Cr. Haynes, seconded Cr. Gist that Cr. Lewis be granted leave of absence for the period from 14th November to 31st December, 2006 under the usual terms and conditions of schedule 16 of the Remuneration to Councillors Policy.
CARRIED
Cr. Lewis returned to the meeting at this stage. .
11 Minutes - Ordinary Council Meeting - 16th January, 2007
CLAUSE 22 COUNCIL OFFERS NO OBJECTION TO APPLICATION TO CONVERT NON-COMPETITIVE LEASES OVER LAND AT FOREMAN WALSH ROAD, DALBEG TO FREEHOLD TENURE FOR MR. W. GRANSHAW (A-DDES) / (I-PLANDEV)
757498 * 01-04-05 - Mr. M.D. Allpress - Director - Development & Environmental Services - Report - Application received from Mr. W. Granshaw for conversion of Non-competitive Leases 44/2279 & 44/2280 to freehold tenure - Foreman Walsh Road, Dalbeg.
Moved Cr. Marriott, seconded Cr. Haynes that Council offer no objection to the application from William Granshaw to convert Non-competitive Leases 44/2279 & 44/2280 held over land at Foreman Walsh Road, Dalbeg (Lot 22 & 29 on GS332, Parish of Dalbeg, County of Gladstone) to freehold tenure.
CARRIED .
CLAUSE 23 COUNCIL OFFERS NO OBJECTION TO APPLICATION FOR PERMIT TO OCCUPY AREA AT BEACHMOUNT HILL, WUNJUNGA FOR ENZO MINUZZO (A-DDES) / (I-PLANDEV)
757496 * 01-04-05A - Mr. M.D. Allpress - Director - Development & Environmental Services - Report - Request from Mr. E. Minuzzo for Council's views - Issue of a Permit to Occupy - Beachmount Hill, Wunjunga.
Moved Cr. Loizou, seconded Cr. Dalle Cort that Council offer no objection to the application from Enzo Minuzzo for a Permit to Occupy over part of Lot 1 on AP2858, Parish of Upstart, County of Salisbury, subject to the following conditions:
1. Access to the land is via boat only, except during emergency situations;
2. The Permit to Occupy is to be withdrawn should the dwelling sustain major damage or total destruction during natural disasters or fire (all debris to be removed and site left in tidy condition); and
3. The area of the Permit is to be a minimum of 500m2 to comply with the Burdekin Shire IPA Planning Scheme.
CARRIED .
CLAUSE 24 COUNCIL APPROVES DEVELOPMENT APPLICATION FOR OPERATIONAL WORKS AT 70 NORHAM ROAD, AYR FOR G. & M. POLI (A-DDES) / (I-PLANDEV)
757503 * Cons 06-10 - Mr. M.D. Allpress - Director - Development & Environmental Services - Report - Development Application received from G. & M. Poli for operational works (excavation and filling) - 70 Norham Road, Ayr.
12 Minutes - Ordinary Council Meeting - 16th January, 2007
Moved Cr. Lewis, seconded Cr. Haynes that Council approve the Development Application for Operational Works (Excavation and Filling) at 70 Norham Road, Ayr (Lot 22 on SP194090, Parish of Antill, County of Gladstone), subject to the following conditions:
1. All alterations necessary to public utility mains, services or installations is to be completed at no cost to Council;
2. Works are to be completed in accordance with the Contour Survey (Proposed) and Cross Section Drawing No. 05053/3 submitted as part of this application;
3. The construction of any crossovers to give access to the land is to be the owner’s responsibility and to the satisfaction of the Director of Engineering Services. Any proposed purchaser of the land is to be advised accordingly; and
4. Approval of this proposal Plan shall lapse and become of no effect unless an accurate plan of survey is submitted to the Council within two (2) years from the date of notification of this decision. Please note that in terms of SECTION 3.5.22 (1) of the Integrated Planning Act 1997, the currency period can only be extended if the request is received before the approval lapses.
CARRIED .
CLAUSE 25 COUNCIL APPROVES DEVELOPMENT APPLICATION FOR RECONFIGURATION OF LAND AT CHIPPENDALE STREET, AYR FOR LOWER BURDEKIN HOME FOR THE AGED SOCIETY (A-DDES) / (I-PLANDEV)
757502 * Sub 06-54 - Mr. M.D. Allpress - Director - Development & Environmental Services - Report - Development Application received from Brazier Motti on behalf of Lower Burdekin Home for the Aged Society - Reconfiguration of land - 9A-27A Chippendale Street, Ayr.
Moved Cr. Marriott, seconded Cr. Gist that Council approve the Development Application for Reconfiguration of a 9A-27A Chippendale Street, Ayr (Lots 1 & 2 on RP725411, Parish of Jarvisfield, County of Gladstone), subject to the following conditions:
1. All alterations necessary to public utility mains, services or installations is to be completed at no cost to Council;
2. The Council will not release the formal Plan of Reconfiguration until all rates and charges in arrears in respect of the land, the subject of the application, are paid in full;
3. Pay the sum of $47.80 calculated on the basis of a charge of $23.90 per lot to be levied on the Council by the Department of Natural Resources and Mines for each new valuation;
4. The construction of any crossovers to give access to the land is to be
13 Minutes - Ordinary Council Meeting - 16th January, 2007
the owner’s responsibility and must be constructed to the satisfaction of the Director of Engineering Services. Any proposed purchaser of the land is to be advised accordingly; and
5. Approval of this proposal Plan shall lapse and become of no effect unless an accurate plan of survey is submitted to the Council within two (2) years from the date of notification of this decision. Please note that in terms of SECTION 3.5.22 (1) of the Integrated Planning Act 1997, the currency period can only be extended if the request is received before the approval lapses.
CARRIED .
CLAUSE 26 COUNCIL APPROVES DEVELOPMENT APPLICATION FOR RECONFIGURATION OF LAND AT CAMERON & BURKE STREETS, AYR FOR A. & J. TROY (A-DDES) / (I-PLANDEV)
757500 * Sub 07-01 - Mr. M.D. Allpress - Director - Development & Environmental Services - Report - Development Application received from A. & J. Troy - Reconfiguration of land - 45 Cameron Street and 48 Burke Street, Ayr.
Moved Cr. List, seconded Cr. Haynes that Council approve the Development Application for Reconfiguration of a Lot at 45 Cameron and 48 Burke Streets, Ayr (Lots 1 & 2 on RP714472, Parish of Antill, County of Gladstone), subject to the following conditions:
1. All alterations necessary to public utility mains, services or installation is to be completed at no cost to Council;
2. The Council will not release the formal Plan of Reconfiguration until all rates and charges in arrears in respect of the land, the subject of the application, are paid in full;
3. Pay the sum of $47.80 calculated on the basis of a charge of $23.90 per lot to be levied on the Council by the Department of Natural Resources and Mines for each new valuation;
4. Approval of this proposal Plan shall lapse and become of no effect unless an accurate plan of survey is submitted to the Council within two (2) years from the date of notification of this decision. Please note that in terms of SECTION 3.5.22 (1) of the Integrated Planning Act 1997, the currency period can only be extended if the request is received before the approval lapses.
CARRIED
14 Minutes - Ordinary Council Meeting - 16th January, 2007
.
CLAUSE 27 DEVELOPMENT OFFICER, MRS. KING ADDRESSES COUNCIL IN RELATION TO 2007 EDITION OF BOUNTIFUL BURDEKIN MAGAZINE
Development Officer, Mrs. King attended the meeting at this stage and addressed Council in relation to the 2007 edition of the Bountiful Burdekin Magazine. A report was tabled for the information of all Councillors. .
CLAUSE 28 CHIEF EXECUTIVE OFFICER, MR HOLT AND CRS. MCLAUGHLIN, MCCATHIE AND LIST AUTHORISED TO ATTEND 2007 NORTH QLD LOCAL GOVERNMENT ASSOC. CONFERENCE TO BE HELD IN MT. ISA ON 10TH & 11TH MAY, 2006 (I-SEC)
Moved Cr. Lewis, seconded Cr. Gambino that Chief Executive Officer, Mr. K. Holt and Crs. McLaughlin, McCathie and List be authorised to attend the 2007 North Qld Local Government Association Conference to be held in Mt. Isa on 10th & 11th May, 2007 under the usual terms and conditions in accordance with Council Policy.
CARRIED .
CLAUSE 29 2005/2006 ANNUAL REPORT ADOPTED
Moved Cr. Haynes, seconded Cr. Marriott that the 2005/2006 Annual Report be adopted.
CARRIED
Cr. McCathie left the meeting at this stage declaring an interest in the following matter. .
CLAUSE 30 COUNCIL APPROVES DEVELOPMENT APPLICATION FOR RECONFIGURATION OF LAND AT 49 SPILLER STREET, AYR FOR TWO BROWN DOGS PTY LTD (A-DDES) / (I-PLANDEV)
757798 * Sub 06-51 - Mr. M.D. Allpress - Director - Development & Environmental Services - Report - Development Application received from Two Brown Dogs Pty. Ltd. - Reconfiguration of land - 49 Spiller Street, Ayr.
Moved Cr. Lewis, seconded Cr. Loizou that Council approve the Development Application for Reconfiguration of a Lot at 49 Spiller Street, Ayr (Lot 1 on RP709714, Parish of Antill, County of Gladstone), subject to the following conditions:
1. All alterations necessary to public utility mains, services or installations is to be completed at no cost to Council;
15 Minutes - Ordinary Council Meeting - 16th January, 2007
2. The Council will not release the formal Plan of Reconfiguration until all rates and charges in arrears in respect of the land, the subject of the application, are paid in full;
3. Pay the sum of $47.80 calculated on the basis of a charge of $23.90 per lot to be levied on the Council by the Department of Natural Resources and Mines for each new valuation;
4. The construction of any crossovers to give access to the land is to be the owner’s responsibility and to the satisfaction of the Director of Engineering Services. Any proposed purchaser of the land is to be advised accordingly;
5. Details of accesses to proposed Lot 1 and Lot 2 are required to be submitted to Council for approval prior to construction;
6. Access to proposed Lot 1 shall require alteration to existing garden bed and bikeway in Macmillan Street and these alterations shall be approved by Council;
7. A contribution in terms of Council’s Headworks Policy is payable for the additional lot created by this development. The amount will be calculated at the time of payment based on the charge applicable at that time. As an indication only, the total amount payable for the development is currently $2,718.00 for Water and Sewerage;
8. The applicant will be required to provide a separate water connection to proposed Lot 1;
9. The applicant will be required to submit RPEQ certified plans and specifications for concurrence by Council of the proposed sewerage infrastructure required to service proposed Lot 2. The applicant shall bear all costs associated with such works and the connection to Council’s existing infrastructure;
10. The applicant is required to provide a certified statement from a licensed plumber that no existing interconnecting water supply plumbing crosses the boundary between the two lots; and
11. Approval of this proposal Plan shall lapse and become of no effect unless an accurate plan of survey is submitted to the Council within two (2) years from the date of notification of this decision. Please note that in terms of SECTION 3.5.22 (1) of the Integrated Planning Act 1997, the currency period can only be extended if the request is received before the approval lapses.
CARRIED
Cr. McCathie returned to the meeting at this stage.
16 Minutes - Ordinary Council Meeting - 16th January, 2007
.
CLAUSE 31 MAYOR, CR. MCLAUGHLIN TABLED REPORT ON PROPOSED CHANGE OF COMPOSITION OF BURDEKIN SHIRE COUNCIL FOR 2008 LOCAL GOVERNMENT ELECTIONS - SPECIAL COUNCIL MEETING TO BE HELD ON 14TH FEBRUARY, 2007 TO CONSIDER PROPOSED CHANGE OF COMPOSITION (I-RECORDS)
At this stage of the meeting Mayor, Cr. McLaughlin tabled a report on the proposed change of composition of the Burdekin Shire Council for the 2008 Local Government Elections to comprise of a Mayor and eight (8) Councillors.
It was resolved that consideration be given to the above-mentioned report at a Special Council Meeting to be held on 14th February, 2007 commencing at 5.30pm. .
CLAUSE 32 CR. LEWIS GRANTED LEAVE OF ABSENCE WITHOUT PAY FOR PERIOD 15TH TO 23RD FEBRUARY, 2007 (I-HRES)
Moved Cr. McCathie, seconded Cr. Haynes that Cr. Lewis be granted leave of absence without pay for the period 15th to 23rd February, 2007.
CARRIED .
CLAUSE 33 COUNCIL MEETS IN COMMITTEE
Moved Cr. Gambino, seconded Cr. Gist that Council meet in-committee under Section 463.1(h) of the Local Government Act 1993.
CARRIED
LUNCHEON ADJOURNMENT .
CLAUSE 34 ORDINARY COUNCIL MEETING RESUMED
Moved Cr. Loizou, seconded Cr. Haynes that the Ordinary Meeting of Council be resumed.
CARRIED
17 Minutes - Ordinary Council Meeting - 16th January, 2007
.
CLAUSE 35 FURTHER DISCUSSIONS TO BE HELD IN RELATION TO 2007 EDITION OF BOUNTIFUL BURDEKIN MAGAZINE AT NEXT ORDINARY COUNCIL MEETING FOLLOWING FURTHER INVESTIGATIONS (I-DEV)
Further discussions were held in relation to the report previously tabled by Development Officer, Mrs. King on the 2007 Edition of the Bountiful Burdekin Magazine.
It was resolved that further discussions in relation to this matter be held over until the next Ordinary Council Meeting pending further investigations into the costs obtained by other Council's for printing similar documents, as well as future projected costs of producing the Bountiful Burdekin Magazine. .
CLAUSE 36 COUNCIL MEETS IN-COMMITTEE
Moved Cr. Gambino, seconded Cr. Haynes that Council meet in-committee under Section 463.1(h) of the Local Government Act 1993.
CARRIED .
CLAUSE 37 ORDINARY COUNCIL MEETING RESUMED
Moved Cr. Gambino, seconded Cr. Haynes that the Ordinary Meeting of Council be resumed.
CARRIED
There being no further business, the meeting closed at approximately 3.30pm.
These minutes were confirmed by Council at the Ordinary Council Meeting held on 16th January, 2007.
MAYOR .
18
INFORMATION FOR CORRESPONDENCE
1. 759164 * 01-06-04 Local Government Association of Queensland Inc. & 06-09-18
Local Government Circular 2007-009 - The Transport (Rail Safety) Bill 2007 Consultations commencing soon - Legislation will impact on the management of level crossings.
2. 759170 * 01-07-08 Local Government Association of Queensland Inc.
Local Government Circular 2007-005 - Community-based Transport Queensland Guidelines and Toolbox released - LGAQ to offer workshops at the 2007 Infrastructure Symposium which will focus on local government experience and the use of resources.
3. 758755 * 01-08-04 Department of Local Government, Planning, Sport and & 01-08-11A Recreation
Local Government Bulletin Ref: 01/07 - Electoral Change Procedures - 2008 Local Government Quadrennial Elections.
4. 758585 * 01-10-53 A.R.F.C. Pty. Ltd.
Information on SBS Self-help Retransmission Subsidy Scheme to assist with cost of delivering SBS radio and television programs to communities not able to receive broadcast transmissions from a fully funded Australian Federal Government installation.
5. 759163 * 03-06-04 Local Government Association of Queensland Inc.
Local Government Circular 2007-011 - Exemption for Council Lifeguards and Operators of Rescue Watercraft.
6. 758586 * 03-08-11T The Hon Fran Bailey MP - Minister for Small Business & Tourism
Redevelopment of Tourism Impact Model (TIM) complete - New model allows internet based access and functionality and allows councils to assess multiple projects and compare the financial impact of several proposals or scenarios.
7. 759035 * 06-09-18 Australian Transport Safety Bureau (ATSB) & MPF-01
Copy of 'National Road Safety Action Plan 2007 and 2008' approved by Federal, State and Territory Ministers of Australian Transport Council on 13 October 2006. 8. 759036 * 12-01-02 I.C.L.E.I. Local Governments for Sustainability & MPF-27
Copy of 'Cities for Climate Protection (ICCP) Australia Measures Evaluation Report 2006' - Request for feedback by completion and return of enclosed survey.
9. 759034 * MPF-01 Department of Main Roads - Office of the Director-General
Copy of approved 2006-07 to 2010-11 Roads Implementation Program (RIP) for Queensland tabled in Parliament on 30 November 2006 - Details also available on www.mainroads.qld.gov.au.
10. 759033 * MPF-01 Australian Red Cross Blood Service
Update on recently funded services added to Australian Red Cross portfolio within the Norther Region.
Circular: The Transport ( Rail Safety) Bill 2007 Consultations Commencing Soon
ATTENTION CHIEF EXECUTIVE OFFICER / COMMUNITY CLERK For Information CIRCULAR Circular #: 2007-009
The Transport ( Rail Safety) Bill 2007 Consultations Commencing Soon
The Queensland government is drafting new rail safety legislation and regulations based on the national model legislation which will impact on the management of level crossings.
Background
The national model rail safety Bill was developed in 2006 by the National Transport Commission in consultation with key stakeholders as part of an extensive review of the co-regulatory approach to safety in the rail industry. The Queensland government is drafting new rail safety legislation and regulations based on the national model legislation. Stakeholder consultation is expected to be held in late January early February 2007. COAG has set a deadline of 1 July 2007 for the national implementation of the agreed legislative reforms.
Transport (Rail Safety) Bill 2007 and Regulations
Key changes potentially impacting on councils include:
● requirement for rail and road authorities to review and agree on assessment of risk and treatments of the road and rail interface (level crossings) in an Interface Coordination Plan (ICP).
● tourist and heritage rail and the cane railways are caught under the provision unless exempted by regulation. This requires local government to work with rail owners to develop an ICP for all level crossings within their shire. At this stage QT has not determined if the cane railways will be exempted.
● Rail and road authorities who fail to identify (as far as reasonably practicable) potential risks and develop and implement an ICP to manage those risks face criminal penalties.
Interface Coordination Plan (ICP)
The legislation places a mutual obligation on both the road and rail authority to review and agree on safety risks arising from the rail and road interface and develop and implement an ICP to manage the risks as far as reasonably practicable. The rail and road authority must also prepare and keep a register of the ICPs.
http://www.lgaq.asn.au/LGOnline/includes/printth...ner=0&circular=1&publishDate=16%20January%202007 (1 of 3) [17/01/2007 8:14:14 AM] Circular: The Transport ( Rail Safety) Bill 2007 Consultations Commencing Soon
ICP implementation timeframe
Road and rail authorities will have a transitional period of three years from 1 July 2007 to develop, implement and maintain ICPs. The process has three stages:
Stage 1: identification of interfaces and establishment of a general statement of commitment and in-principle agreement between parties.
Stage 2: risk analysis and development of a strategy to achieve compliance.
Stage 3: development and implementation of ICPs to manage risks and preparation of a register of agreements giving effect to the ICPs.
Impact of new legislation
Fortunately, Queensland is well placed to implement the new requirements as the non- commercial lines have already been assessed and plans are underway to assess the commercial lines. Preliminary advice from QT indicates that the work that has already been undertaken by road and rail authorities in assessing and treating level crossings will be able to be incorporated into the ICPs. Additional reviews will only be required if there has been changes since the initial assessment which have increased the risk profile. This means that for most councils the resource impact of the ICPs will be fairly minimal as it will be simply a matter of transferring work already undertaken to an ICP format.
The major change that councils need to be aware of is that when they agree to a control measure in an ICP it must be implemented – they cannot delay action due to other competing priorities. Councils will need to be very careful that they do not increase their risk exposure by agreeing to control measures that can’t be implemented as they risk being subject to criminal proceedings. It is important to remember that the new legislation does not prescribe control measures to be taken or set out to determine road funding priorities; the intent is merely to ensure that an agreed and nationally consistent assessment process is undertaken.
Legal advice from King &Co indicate that the new legislation will not add additional obligations upon local government so therefore does not increase risk, however there is the potential for increased exposure to liability if councils fail to implement the ICP.
There are a number of unresolved aspects relating to the new legislation which the Association will raise in the consultations with QT:
● Dispute mechanisms available if the rail and road authority cannot reach agreement on the proposed safety treatments and allocation of costs.
● Length of time councils have to implement the agreed control measures, implications of unexpected delays and potential use of staggered timelines for control measures agreed to in the ICP.
●
http://www.lgaq.asn.au/LGOnline/includes/printth...ner=0&circular=1&publishDate=16%20January%202007 (2 of 3) [17/01/2007 8:14:14 AM] Circular: The Transport ( Rail Safety) Bill 2007 Consultations Commencing Soon
Use of a single ICP covering all crossings within a local government area.
● Frequency of reviews for ICPs.
Please notify the Association of any additional issues that should be raised during consultations.
For additional information or queries please contact Bettina Cruise, Roads, Transport & Infrastructure Policy Officer on 3000 2295 or email:[email protected].
Circular Authorised by: Greg Hallam PSM Executive Director
Date: 16 January 2007
Issued from Local Government House 25 Evelyn Street Newstead QLD 4006 PO Box 2230, Fortitude Valley BC QLD 4006. Tel (07) 3000 2222 Fax (07) 3252 4473 Email: [email protected]
http://www.lgaq.asn.au/LGOnline/includes/printth...ner=0&circular=1&publishDate=16%20January%202007 (3 of 3) [17/01/2007 8:14:14 AM] Circular: Community-based Transport Qld Guidelines and Toolbox Released
ATTENTION CHIEF EXECUTIVE OFFICER / COMMUNITY CLERK For Information CIRCULAR Circular #: 2007-005
Community-based Transport Qld Guidelines and Toolbox Released
The LGAQ recently released two publications: the Community-based Transport Queensland Guidelines and Community-based Transport Queensland Toolbox.
The Guidelines and Toolbox were developed jointly by LGAQ and Queensland Transport in response to a significant number of requests from our members. The Association partnered with Queensland Transport so as to leverage the state’s resources and produce a more comprehensive document to support member councils.
The Association will be offering workshops at the 2007 Infrastructure Symposium for members which will focus on local government experience and the use of resources.
The release of the publications has coincided with a significant $3 million community transport funding program announced under Blueprint for the Bush. Information on the Rural Service Access Initiative is available from the Department of Communities website: www.communities.qld.gov.au. The closing date for applications is Monday 27 March 2007.
The Guidelines and the Toolbox are designed to assist those wanting to get involved in community-based transport with the information they need to move from interest to implementation. From a local government perspective the publications provide information about transport options, the different roles councils can take, the practical steps of getting started as well as highlighting the issues and challenges of getting involved.
The Guidelines and Toolbox can be downloaded from the Publications section on LGOnline or you can contact Bettina Cruise, Roads Transport and Infrastructure Policy Officer on 3000 2295 or email [email protected] to obtain a CD-ROM.
Circular Authorised by:
http://www.lgaq.asn.au/LGOnline/includes/printth...ner=0&circular=1&publishDate=10%20January%202007 (1 of 2) [11/01/2007 8:31:47 AM] Circular: Community-based Transport Qld Guidelines and Toolbox Released
Greg Hallam PSM Executive Director
Date: 10 January 2007
Issued from Local Government House 25 Evelyn Street Newstead QLD 4006 PO Box 2230, Fortitude Valley BC QLD 4006. Tel (07) 3000 2222 Fax (07) 3252 4473 Email: [email protected]
http://www.lgaq.asn.au/LGOnline/includes/printth...ner=0&circular=1&publishDate=10%20January%202007 (2 of 2) [11/01/2007 8:31:47 AM]
Rural Service Access Initiative - supporting local transport schemes
What is the funding for? • Coordinated community transport schemes that improve access to local services and improve community networks and connections
• Eligible costs include promotion, service provision, coordination, administration, training, and some capital costs
Who can apply? • Rural and remote communities in the Blueprint for the Bush target area, that is communities outside South-East Queensland, excluding the major regional centres
• The Initiative encourages partnerships between a range of stakeholders and applicants may include local governments, community organisations or transport operators
How much funding is available? • Local transport schemes will be funded for a three-year period
• Funding of up to $50,000 per annum or a total of $150,000 over a three-year period is available
• Schemes will need to leverage other funds or in-kind support. Applications seeking 100% funding from this initiative will not be considered
When do applications close? 4pm Monday 26 March 2007
Where can you get more information? The Funding Information Paper and Application Form are available on the Department of Communities website www.communities.qld.gov.au or by phoning 1300 794 611.
Contact your nearest Rural and Regional Communities Officer for help in developing your project concept and funding application. Contact details are available from the Departments website and the Funding Information Paper.
1 Contents
1. What is the Rural Service Access Initiative? 1.1 Aim 1.2 Objectives 1.3 Important dates
2. How does the funding process work? Stage 1: Planning Stage 2: Talk to a Rural and Regional Communities Officer Stage 3: Preparing an application Stage 4: Submitting an application Stage 5: Assessment of applications Stage 6: Starting an approved project Stage 7: Monitoring and reporting on an approved project Stage 8: Accountability Freedom of information Privacy
3. Who can apply for funding? 3.1 Is our organisation eligible to apply? 3.2 Is our project eligible? 3.3 Examples of local transport schemes
4. What is an organisation’s contribution?
5. How much funding can an organisation receive?
6. How are applications from organisations assessed?
7. What if an organisation’s application is successful? 7.1 Reporting 7.2 Acquittal 7.3 Acknowledgement
8. Where can an organisation obtain help or assistance?
2 1. What is the Rural Service Access Initiative?
The Rural Service Access Initiative provides resources for rural and remote communities to establish community transport schemes that improve access to local services and enhance the community’s social and economic cohesion.
The Queensland Government has provided $3 million over three years through the Blueprint for the Bush for the Rural Service Access Initiative. The initiative delivers on a key component of the Strengthening Rural Communities Strategy.
Further information on the Blueprint for the Bush is available on the Department of Communities website http://www.communities.qld.gov.au/community/regional/blueprint/ or by contacting your nearest regional office (see Section 8).
1.1 Aim The Rural Service Access Initiative aims to improve access to services within rural communities and improve networks and connections between individuals, families and communities, through innovative community transport schemes.
The initiative is targeted at rural and remote communities in the Blueprint for the Bush catchment area. It includes communities outside South East Queensland, excluding the major regional centres, communities west of the Great Dividing Range, small communities east of the range and those in Cape York and the Torres Strait.
1.2 Objectives The Rural Service Access Initiative will provide resources over three years for rural and remote communities to set up and administer a coordinated transport scheme within their community or nearby cluster of communities (eg. the cluster of communities comprising of Cunnamulla, Bollon, Eulo, Wyandra and Barrigun) to:
• improve access to services in communities in the Blueprint for the Bush catchment area such as medical services, counselling services, youth group, libraries, shops etc; • add value to existing transport services and arrangements; • improve accessibility to services by people with limited transport options or special needs for example people with a disability, the elderly, young people and/or Aboriginal and Torres Strait Islander people; and • connect individuals within the community to improve community cohesion and networks. 2. How does the funding process work?
Stage 1: Planning Before applying for funding, take some time to consult with your community and plan your proposed project. You must be able to show that:
• your organisation is eligible for funding (see Section 3); • your project is eligible for funding (see Section 3); • there is a need for the local transport scheme; • the scheme targets people with limited transport options or special needs, for example people with a disability, the elderly, young people and/or Aboriginal and Torres Strait Islander people; • the project will provide improved access to local services and access to community activities; • you have identified all the local transport resources available; • the scheme coordinates and makes most effective use of existing transport resources; • the project takes a whole-of-community approach and relevant people and groups, including existing local transport providers, have been consulted and support your project;
3 • the scheme is feasible and sustainable — that is, you have sought, or will seek, to access funding or in-kind resources from other sources, where necessary; and • the funds you are seeking from this Blueprint for the Bush initiative can be used within the three-year funding period.
Stage 2: Talk to a Rural and Regional Communities Officer You can talk to a Rural and Regional Communities Officer for assistance and guidance in developing your project concept and funding application. Contact details for our regional offices in Blueprint for the Bush areas are listed in Section 8 of these guidelines.
Stage 3: Preparing an application Please read these guidelines carefully and make sure that your organisation and the proposed transport scheme are eligible (Section 3). Complete the application form by answering each question and attaching all information requested. Please do not provide information that is not requested.
Application forms are available at the Department of Communities website www.communities.qld.gov.au or by contacting your regional office.
Stage 4: Submitting an application Please ensure that your application is signed by two members of your organisation’s management committee or, if a town/shire council, by the Chief Executive Officer. Your application must also include: • a completed Funding Submission Form; and • documentary evidence of your organisation’s legal status e.g. Certificate of Incorporation; and • a copy of the organisation’s most recent Audited Financial Statement; and • a completed EFT Application Form and an Agreement to Issue Recipient Created Tax Invoices Form. (These details will only be used for those organisations not already funded by the Department that are successful in their funding submission.)
Submit one signed original and two copies of your completed and signed application (including any requested attachments) by 4.00 pm Monday 26 March 2007. Applications should be clearly marked “Rural Service Access Funding Initiative 2006-07”. Late applications will generally not be considered.
Post: The Queensland Government Tender Box Box 2482 Brisbane Q 4001 In person: The Queensland Government Tender Box c/- Decipha Pty Ltd 2 Duncan Street WEST END Q 4101
Stage 5: Assessment of applications by the department Your application will be assessed on how well your project meets the eligibility and assessment criteria of the Rural Service Access Initiative. The assessment criteria are detailed in Section 6 of these guidelines.
As the number of requests the department receives for funding usually far outweighs the available budget, it is unlikely that every application will be successful. We reserve the right to determine priorities for the allocation of grants in consideration of local needs and existing service provision. Recommendations will then be forwarded to the Minister for Communities for consideration. If your application is unsuccessful, you can obtain feedback from the regional office.
4 Stage 6: Starting an approved project We will notify you in writing if your application is either successful or unsuccessful. If your application is successful, the regional office will establish a service agreement with you that details your responsibilities. You must sign and return the service agreement to the department before funds can be released for you to start your project.
A copy of the Department of Communities Service Agreement is available from the department’s web site at http://www.communities.qld.gov.au/department/funding/resources/index.html
Specific start and completion dates will be confirmed with successful applicants in their service agreements. Expenses incurred prior to this date are not eligible for payment.
Stage 7: Monitoring and reporting on an approved project It is your responsibility to collect data and information to enable you to monitor, measure and improve your service over the funded period. Your service agreement will include a number of performance indicators that you will be required to report against on a half-yearly basis.
Guidelines to assist with setting up action research processes to support regular monitoring and developmental reviews will be provided with your service agreement.
Audited financial statements are also a requirement of any grant over $20,000.
Stage 8: Accountability Your service agreement will outline all requirements for financial accountability and expending funds. You will also be required to acknowledge the funding your organisation has received from the Queensland Government through Blueprint for the Bush in accordance with the specifications outlined in the service agreement.
Freedom of information Your application for funding and other written information that you provide will be treated in confidence. However, documents held by the Queensland Government are subject to the Freedom of Information Act 1992 and will be retained as required by the Public Records Act 2002.
Privacy We will use the information collected on the application form to assess your application for funding. We may contact relevant people or organisations in relation to your application. 3. Who can apply for funding?
3.1 Eligible organisations
You need to be in the Blueprint for the Bush target area The Rural Service Access Initiative targets those rural communities in the areas identified by the Blueprint for the Bush. It includes communities outside South-East Queensland, (excluding the major regional centres), communities west of the Great Dividing Range, small communities east of the range, and those in Cape York and the Torres Strait.
Blueprint for the Bush can be accessed on the Department of Communities website www.communities.qld.gov.au or by contacting your regional office.
Communities are strongly encouraged to work together in developing their projects and funding applications to ensure a coordinated approach within localities. Successful projects will meet the transport needs of a range of community members, not just one specific population group. Your organisation needs to be incorporated or established under an Act
5 Eligible organisations must be incorporated or established under one of the following Acts at the time of application. A broad range of applicants are included, such as local governments, community sector organisations or transport operators:
• incorporated under the Associations Incorporations Act 1981 • incorporated under the Religious, Educational and Charitable Institutions Act 1861 • incorporated under the Cooperatives Act 1997 or any Act preceding this Act • a local government authority • incorporated under the Commonwealth Aboriginal Councils and Associations Act 1976 • incorporated under the Local Government (Community Government Areas) Act 2004 • recognised under the Community Services (Torres Strait) Act 1984 • recognised under the Aboriginal Communities (Justice and Land Matters) Act 1984 • an organisation with non-profit objectives incorporated by an Act of Parliament and approved by the Minister • a company incorporated in Australia • a parents and citizens association under the Education (General Provisions) Act 1989 • Queensland state schools or schools (with non-profit objectives) accredited under the Education (Accreditation of Non-State Schools) Act 2001.
No outstanding performance issues Organisations must have no outstanding financial accountability, service delivery or performance issues for any funding previously provided by Queensland Government.
3.2 Eligible projects The funding is intended for local entities to provide accessible transport options within rural communities for the purpose of linking people with limited transport options with their community.
To be eligible for funding, your project must provide for increased access to services in the Blueprint for the Bush areas (see Section 3.1).
Examples of eligible costs are listed below.
Eligible costs Ineligible costs
• Local promotion • Costs of existing transport arrangements • Cost of service provision • Needs analysis • Some capital costs — for example, to • Long distance transport modify or upgrade vehicles for disability access compliance • Some administration and coordination, including regular monitoring and review • Relevant training • Establishing appropriate booking systems
The focus of the funding initiative is to establish or supplement coordinated schemes that use existing vehicles and infrastructure where possible. The purchase of new vehicles is discouraged and will only be considered where it is demonstrated that there are no other vehicles available, and where funds from other sources, such as Local Government, Gambling Community Benefit Fund or sponsorship for example, will also contribute to the capital cost.
6 The following limitations and exclusions apply: • The scheme will not provide distance transport from smaller communities to regional centres, however, it may provide links to other transport services operating between local communities and larger centres. For some small communities, the scheme may include transport to their nearest service town, where there is no existing transport service. • The scheme will not fund or subsidise existing transport services. • The scheme is not intended to compete with or replace existing bus or taxi services.
All operators and providers of public transport, other than dedicated school transport, are required to comply with the Disability Standards for Accessible Public Transport 2002. This includes the need to provide disability access. Further information is available at www.transport.qld.gov.au/public.
Services operated with government funding have a duty of care to ensure passenger safety. This includes consideration of Operator Accreditation and Driver Authorisation, where appropriate. Further information is available at www.transport.qld.gov.au.
3.3 Examples of local transport schemes The most important aspect of your local transport scheme is that it addresses the gaps and meets the needs of your community, while making the most of existing opportunities, services and vehicles.
Below are some ideas and case studies you might like to consider in tailoring a scheme to suit your community. These are examples only and not intended to be limiting.
Additional examples of local transport schemes are available in the Community-Based Transport Guidelines available on the Queensland Transport website www.transport.qld.gov.au
Example — Community collaboration
A feature of successful local transport initiatives is the collaboration between different stakeholders within a community. Collaboration between stakeholders, such as community groups, commercial operators, other local governments and state government agencies, allows for better consultation, greater ability to meet community needs and more efficient service provision.
Different stakeholders may have different resources available which can result in the provision of a comprehensive service that takes a whole-of-community approach.
The Community-Based Transport Queensland Guidelines provide advice on planning and delivering local transport solutions and is a valuable resource for councils and other groups seeking to become involved in developing a local transport scheme (see Section 8).
Example — Using taxis
Using existing taxis to provide community-based transport is a potential service delivery option in areas that have a taxi. Typically, these types of services provide certain individuals within the community with subsidised taxi travel. The fare arrangements may work on the basis that the service provider covers the subsidy or pays the taxi operator a set amount per trip.
These services are appropriate in smaller communities where demand is low and travel distances are shorter. The benefit of using an existing taxi is that it removes the difficulties and costs of purchasing a vehicle, finding drivers and administering the service, for example, taking bookings. It also uses existing resources. (See Section 8 for further information regarding the use of existing taxi service in proposed transport schemes.)
7 Case study — Tatiara
When the Tatiara school bus is not being used for school runs, it is available for broader community use, such as providing access to medical services and shopping. Passenger services are scheduled on a timetabled route, and the health service uses the bus on demand outside the timetabled allocation. During school holidays the health service uses the bus for longer periods.
The service is marketed through local doctors, lawyers, a website and the local paper. The operator has found that word-of-mouth has also been an effective marketing tool.
The Tatiara Passenger Transport Service is managed by a local transport business which is one of South Australia’s Integrated Passenger Networks (IPN). IPNs are a whole-of-community approach to community- based transport solutions.
(This, and other examples, are provided in the Community-Based Transport Queensland Guidelines. (see Section 8.)
Case study — South Burnett
The South Burnett Community Integrated Transport Service (SBCITS) is part of a Health and Community Care (HACC) service that helps clients with their transport needs on a case-by-case basis. The service provides information on the available transport options such as services provided by existing commercial bus operators and school bus operators as well as any available subsidies. It also produces a directory with information about transport subsidies and services.
If a person cannot be accommodated by a traditional transport system, SBCITS provides a door-to-door service using volunteer drivers. One bus with a wheelchair lift and three station wagons are used for the service across the communities of Blackbutt, Kingaroy and Murgon.
The service is managed centrally in Murgon, including bookings, coordination of drivers and trips.
The pool of vehicles is also brokered out to other groups on the weekends.
Case study — Indigenous transport coordination scheme
The Winangali Community Bus service runs three time a day on circuit via the towns of Boggabilla NSW, Goondiwindi Queensland and Toomelah NSW, averaging 300 km daily. This cross-border initiative links the smaller, primarily Indigenous communities of Boggabilla and Toomelah, with the larger service centre of Goondiwindi, where passengers can access medical, banking, shopping, government services and employment opportunities.
The public bus service is available to everyone with fares kept to a minimum, so usage is high. The service is coordinated by the ‘Winangali Community Development Aboriginal Corporation’. The 12 seat bus was purchased though an employment scheme and the drivers are paid through NSW funds received from the ‘Tamworth Indigenous Coordination Centre’ and ‘Best Employment’.
8 4. What is an organisation’s contribution?
The Rural Service Access Initiative is intended to involve partnerships between a range of stakeholders and leveraging other funding or in-kind support. We encourage you to think creatively about accessing other sources of support. For example:
• The local council may provide administrative support and/or manage the booking system; • A young person may be engaged to undertake a business traineeship to provide administrative support to the scheme; • A private business might support or design a website for your local transport scheme in exchange for free advertising on the side of a community bus; or • Local entities such as businesses, local council etc may provide sponsorship.
It is anticipated that users of the local transport scheme will be charged a small fare, along the lines of a local bus fare.
5. How much funding can organisations receive?
Through the Blueprint for the Bush, the Queensland Government has committed $3 million over the next three years to the Rural Service Access initiative.
The initiative offers limited funds as grants for up to three years for local transport schemes. Applications of up to $50,000 per annum or a total of $150,000 over a three-year period (including any capital and set-up contributions) will be considered. Applications for schemes seeking 100 per cent funding from the Rural Service Access Initiative will not be accepted.
Funding will be released in quarterly payments after reporting and acquittal requirements have satisfactorily been met (see Section 7).
6. How are applications from organisations assessed?
For your application to be considered, both your organisation and your project must be eligible for funding. Your organisation’s eligibility will be assessed from information provided in your application form. Your project will be assessed on the quality of the information you provide and how well the proposed project meets the assessment criteria. You must answer each question on the application form and provide all requested information.
The assessment criteria for the Rural Service Access Initiative are: A. Need for the scheme B. Program priorities C. Ability to deliver.
A. Need for the scheme In this section you will be required to demonstrate that community planning, which has identified needs and agreed priorities for the proposed scheme, has occurred. Funding will only be provided where it can be demonstrated that there is a gap in existing services and there is a need for enhanced transport services. The criteria are as follows:
9
Assessment criterion 1 How do you know there is a gap/s in transport services in your community?
Supporting evidence could include: • Description of transport needs and issues • Demographic data and analysis of local community • Details of community mapping, surveys or needs analysis • Identification of transport needs via community strategic or social plans • Evidence of community engagement in the development of the proposed scheme and the extent of community support, including letters of support
B. Program priorities The specific assessment criteria to measure your scheme against the program priorities are:
Assessment criterion 2 How will your local transport scheme improve access to services and improve social networks for people with a disability or other transport-disadvantaged groups?
Supporting evidence could include: • The likely community benefits that will be achieved • The services, networks and social opportunities that will be assessed • The target groups and why (e.g. people with a disability, the elderly, young people and/or Aboriginal and Torres Strait Islander people) • Evidence that the proposed scheme will comply with the Disability Discrimination Act 1992 • The estimated annual patronage of the scheme
Assessment criterion 3 How does your local transport scheme engage other community groups, transport providers and government agencies to improve coordination of existing transport services?
Supporting evidence could include: • Identification of existing transport services (e.g. bus and taxi services) • An explanation of how the proposed scheme will improve or expand the use of these existing services • Engagement strategies with local agencies and groups such as the District Health Transport reference groups, Health and Community Care (HACC) services, the District Youth Achievement Plan community management committees, Area Consultative Committees and the regional offices of Queensland Transport
C. Ability to deliver Your organisation’s ability to deliver the local transport scheme (on behalf of the community) will be assessed on the information provided in relation to the project budget and project costs, project plan, timeframes for delivery and your confirmed contribution. Also, your ability to leverage other funding solutions to assist the ongoing sustainability of your scheme will be assessed.
10
Assessment criterion 4 What is the capacity of your organisation to carry out the project?
Supporting evidence could include: • How existing transport providers, local government and community organisations will be involved in the ongoing operation, management and/or governance of the local transport scheme • Experience and expertise of staff and/or volunteers in managing and implementing the scheme • Examples of projects previously managed by the organisation • Management of compliance and safety issues, including Operator Accreditation and Driver Authorisation
Assessment criterion 5 How will your proposed local transport scheme meet the gap in transport services in your community?
Supporting evidence could include: • How your proposed local transport scheme will address the issues identified in criterion 1 • Your key milestones and project plan that includes aims and objectives, strategies, milestones and proposed outcomes • Proposed route and key destinations or areas to be serviced • Alignment with local government transport plans or other community plans • How your proposed local transport scheme complements or supplements existing services • A realistic detailed budget that represents value for money by leveraging other funding and in-kind sources to cover scheme costs • A proposed fare structure
7. What if an organisation’s application is successful?
If your application is successful, you will be issued a service agreement detailing your obligations under the Rural Service Access Initiative. The service agreement will have specific requirements for you to meet before you will be given approval to commence the scheme. Payments will be made once the department has given this approval.
Your service agreement will contain comprehensive information on your reporting and acquittal, acknowledgment and other obligations.
A copy of the Service Agreement is available from the department’s website at http://www.communities.qld.gov.au/department/funding/resources/index.html , or from your local regional office (see Section 8).
7.1 Reporting You will be required to provide half-yearly progress reports over the three-year period outlining your scheme’s progress and improvement strategies based on established performance criteria.
11 7.2 Acquittal Your service agreement will include comprehensive information on your acquittal obligations and payment arrangements.
7.3 Acknowledgement You will be required to acknowledge the funding provided by the Blueprint for the Bush. This may including Blueprint for the Bush branding on vehicles or services provided under the scheme. The department will forward information on what is required.
Funded local transport schemes may be used as case studies or good news stories in newsletters or statewide media releases to promote the initiative and share it with other communities
8. Where can an organisation obtain help or assistance?
Any queries you have regarding your application can be directed to your nearest regional office of the Department of Communities or by phoning 1300 794 611. Please ask to speak with your local Rural and Regional Communities Officer.
The Department of Communities website www.communities.qld.gov.au also has links to the Blueprint for the Bush report.
For information on the Blueprint for the Bush catchment area, please refer to Appendix 1
For information and advice on how to write an application for funding, applicants are encouraged to visit the ourcommunity website www.ourcommunity.com.au
The Community-Based Transport Guidelines and Toolbox has been developed cooperatively, by the Local Government Association of Queensland and Queensland Transport, to deliver transport solutions for local communities. It is a practical, hands-on, do-it-yourself kit designed for communities and local councils wanting to plan and implement sustainable coordinated solutions to local transport needs. The Community-Based Transport Guidelines and Toolbox are available from the Queensland Transport website www.transport.qld.gov.au.
For community transport matters, please contact Paul Stenhouse, Manager, Aviation & Regional Transport Management, Queensland Transport by telephone on 3253 4363.
Applicants from local government are also welcome to contact the Local Government Association of Queensland with any queries concerning the Community-Based Transport Guidelines and Toolbox. Please contact Bettina Cruise, Policy Officer, by telephone on 3000 2295 or e-mail to [email protected]
For further information regarding the use of existing taxi services within the local community as part of a proposed transport scheme, applicants should visit www.transport.nsw.gov.au/countryresources.
Important dates
Date Phase 2 December 2006 Applications open
26 March 2007 Applications close
By June 2007 Start of funding period • Successful applicants can commence projects when service agreements are signed
12
By June 2010 End of funding period • Project funds must be spent
We will generally consider late applications only in extenuating circumstances.
Department of Communities Regional Offices Darling Downs–South-West Queensland North Queensland
Toowoomba Regional Service Centre Townsville Regional Service Centre Margaret Cruikshank Peter Whiting Rural and Regional Communities Officer Rural and Regional Communities Officer Tel. 4699 4218 Tel. 4760 7303 [email protected] [email protected] Level 6, Condamine Centre Level 7 Suncorp Metway Plaza Bell Street Mall, Toowoomba 61 Sturt Street, Townsville PO Box 2427, Toowoomba Q 4350 PO Box 588, Townsville Q 4810
Roma Townsville Regional Service Centre Selena Miller Alf Musumeci Rural and Regional Communities Officer Rural and Regional Communities Officer Tel. 4624 3054 Tel. 4760 7444 [email protected] [email protected] 62 Arthur Street, Roma Level 7, Suncorp Metway Plaza PO Box 66, Roma Q 4455 61 Sturt Street, Townsville PO Box 588, Townsville Q 4810
Mount Isa Integrated Service Centre Jenni Webster Rural and Regional Communities Officer Ph 4745 0031 [email protected] Suite 5b, Mount Isa House Cnr Camooweal and Mary Streets, Mount Isa PO Box 1549, Mount Isa Q 4825
13
Far North Queensland Fitzroy–Central West Queensland
Cairns Regional Service Centre Rockhampton Regional Service Centre Rhonda Sorensen Phillip Casey Rural and Regional Communities Officer Rural and Regional Communities Officer Tel. 4096 5743 Tel. 4995 8945 Mob. 0408 761 188 [email protected] [email protected] Level 3 GHD Building 98-102 State Farm Road, Biloela 85 Spence Street Cairns LMB 1 Biloela Q 4715 PO Box 4626, Cairns Q 4870 Stephen Schwarten Rural and Regional Communities Officer PO Box 108, Thangool Q 4716 Tel. 4944 8600 [email protected]
Longreach Service Office Emily Harrison Rural and Regional Communities Officer Tel. 4658 3582 [email protected] 138 Eagle Street, Longreach PO Box 161, Longreach Q 4730
Mackay–Whitsunday Wide Bay–Burnett
Mackay Regional Service Centre Hervey Bay Regional Service Centre Barry Ingram Adrian Tantari Rural and Regional Communities Officer Rural and Regional Communities Officer Tel. 4967 4451 Tel. 4197 7925 [email protected] [email protected] Level 2, Day and Night Pharmacy Building 67–69 Sydney Street, Mackay Brendan Hansen Building PO Box 858, Mackay Q 4740 50–54 Main Street, Hervey Bay PO Box 1490, Hervey Bay Q 4655
14 APPENDIX 1
Local Government Authorities and Aboriginal and Torres Strait Islander Councils in the Blueprint for Bush catchment area
Local Government Authorities
Aramac Dalby Monto Atherton Dalrymple Mount Isa Balonne Diamantina Mount Morgan Banana Douglas Mundubbera Barcaldine Duaringa Murgon Barcoo Eacham Murilla Bauhinia Eidsvold Murweh Belyando Emerald Nanango Bendemere Etheridge Nebo Biggenden Fitzroy Paroo Blackall Flinders Peak Downs Booringa Gayndah Perry Boulia Goondiwindi Pittsworth Bowen Herberton Quilpie Broadsound Hinchinbrook Richmond Bulloo Ilfracombe Roma Bungil Inglewood Rosalie Burdekin Isis Sarina Burke Isisford Stanthorpe Burnett Jericho Tambo Calliope Johnstone Tara Cambooya Jondaryan Taroom Cardwell Kilkivan Tiaro Carpentaria Kingaroy Torres Charters Towers Kolan Waggamba Chinchilla Livingstone Wambo Clifton Longreach Warroo Cloncurry Mareeba Warwick Cook McKinlay Whitsunday Cooloola Millmerran Winton Crow’s Nest Mirani Wondai Croydon Miriam Vale Woocoo
Aboriginal and Torres Strait Islander Councils
Aurukun Kubin Island Council on St Paul’s Island Council on Badu Island Council Moa Island Moa Island Bamaga Island Council Lockhart River Ugar Island Council Boigu Island Council Mabuiag Island Council (Stephen Island Council) Cherbourg Mapoon Umagico Coconut Island Masig Island Council (Yorke Warraber Island Council Dauan Island Council Island Council) Woorabinda Doomadgee Mornington Wujal Wujal Erub Council Murray Island Council Yarraba Hammond Island Council Napranum Hopevale New Mapoon Iama Island Council (Yam Palm Island Island Council) Pormpuraaw Injinoo Saiba Island Council Kowanyama Seisia Island Council
15
Service Name: Submission No: Date Submission received: Service Number:
ABN: 38 872 506 567
Submission Form
Rural Service Access Initiative 2006 – 2007 Supporting local transport schemes
Name of organisation
1
Contents
1. Before you start ...... 2 2. Organisation details ...... 3 3. Funding history ...... 4 4. Project details : Local transport scheme ...... 5 5. Assessment criteria ...... 6 6. Proposed budget ...... 9 7. Organisation agreement and lodgement ...... 11 EFT APPLICATION FORM...... 15 ABN DETAILS...... 16
Privacy Notice The Department of Communities is collecting information, including personal information, on this form for the purpose of assessing this submission. This is authorised under the Family Services Act 1987. The Department of Communities usually advises local Members of Parliament of the contact details of organisations approved for funding. Where otherwise authorised or required by law, information on this form may be disclosed without your consent.
1. Before you start
Before completing this form, applicants should read the following departmental documents: • Rural Service Access Initiative Information Paper and Guidelines; and • Department of Communities Service Agreement.
The Rural Service Access Initiative Information Paper and Guidelines provides a useful eight step guide to developing your project and application. The Information Paper also includes details about the purpose of the initiative and the requirements of the assessment criteria.
These documents are contained in the information package, which is available from your local departmental regional office or can be accessed on the departmental website at: http://www.communities.qld.gov.au/department/funding/index.html.
You are strongly encouraged to contact your Rural and Regional Communities Officer prior to completing this submission form.
Please complete this form by clicking on the grey fields and entering your information. Use the tab key to move to the next field. The format, content and table templates of the submission form must not be altered in any way (except where additional space is required to answer the question).
Please attach additional pages as requested.
Please note this Funding Submission Form is for one service only.
2
2. Organisation details
Contact details
Name of Organisation:
Registered address of the organisation: (do not enter if premises are a women’s refuge)
Postal address:
Telephone number:
Email address: (if any) Fax number: (if any) Australian Business Number: GST Registered Yes No
Contact officers for this submission Title (eg Mr, Mrs etc) Name Position Contact details
Organisation office bearers (Chairperson, President, Secretary, Treasurer of the incorporated body, or Chief Executive Officer for Local Government Authorities) Title (eg Mr, Mrs etc) Name Position Contact details
Eligibility of status of your organisation Funds are only provided to eligible organisations. A description of what is an eligible organisation is contained in the Funding Information Paper available from the Department of Communities.
Does your organisation have an abiding interest in the Blueprint for the Bush catchment area/s? (An abiding interest can include service delivery, networks, transport arrangements etc. Please refer to the Funding Information Paper or contact your Rural and Regional Communities Officer for details about eligible catchment areas.)
Yes No
If yes, which Blueprint for the Bush catchment area/s does your organisation have an abiding interest in?
3
Does your organisation have a minimum of $5M public liability insurance?
Yes No If yes, please provide details of the public liability insurance cover held by your organisation. Please note funded organisations will be required to have a minimum of $5M Public Liability Insurance.
Please confirm from the list below that your organisation is eligible to apply for these funds by ticking the relevant box.
Incorporated under the Associations Incorporations Act 1981 Incorporated under the Religious, Educational and Charitable Institutions Act 1861 Incorporated under the Cooperatives Act 1997 or any Act preceding this Act A Local Government Authority Incorporated under the Commonwealth Aboriginal Councils and Associations Act 1976 Incorporated under the Local Government (Community Government Areas) Act 2004 Recognised under the Community Services (Torres Strait) Act 1984 Recognised under the Aboriginal Communities (Justice and Land Matters) Act 1984 An organisation with non-profit objectives incorporated by an Act of Parliament, and approved by the Minister A company incorporated in Australia A Parents and Citizens Association under the Education (General Provisions) Act 1989 Queensland State schools or schools (with non-profit objectives) accredited under the Education (Accreditation of Non-State Schools) Act 2001
Please attach evidence of your organisation’s legal status. For example, your Certificate of Incorporation.
3. Funding history
It is not necessary to have previously received funding from the Queensland Government to be eligible for funding under this initiative. However, we are interested in knowing about any past or current funds that you have received from the Queensland Government.
Please provide details about funds you have received from the following Queensland Government agencies over the past two years.
Queensland Government Department or Program funded under Amount agency (please include service or project identification numbers) $ $ $
Has your organisation provided all reports to meet accountability requirements for funding previously provided by Queensland Government departments or agencies? 4
Yes No
If no, please provide details
Do you agree for the Department of Communities to access information from other Queensland Government agencies and departments about your funding accountability history to assist the department in assessing your eligibility for funding? Yes No
Note: Without the requested information the department may not be able to assess your application
Does your organisation currently receive other funding from the Commonwealth, State or Local Government to provide services similar or relevant to the funding proposal? A ‘yes’ answer to this question will not exclude you from funding
No Yes. Please provide details in the table below
Funding body and program Type of service Amount $ $ $
Have you made, or do you intend to make, an application for a grant from any other sources (government or non-government) for your proposed local transport scheme? A’ yes’ answer to this question will not exclude you from funding
No Yes . Please provide details in the table below
Funding body and program Amount Outcome date $ $ $
4. Project details : Local transport scheme
This section will inform the department about your proposed project.
Service/Project/Event details (if applicable) What is the name of your local transport scheme? Address of premises from which the service will be provided: Postal address: (if different to the physical address) Telephone number: Email address: (if any) Fax number: (if any) Address of premises from which the service will be coordinated: (if different from above) Postal address:
5
Telephone number: Email address: (if any) Fax number: (if any)
Please advise Operating Hours (if applicable)
Please write a brief summary of the local transport scheme for which you are applying, 100 words or less – e.g. We will provide a coordinated transport service using the existing school bus
What geographic communities or catchment areas will benefit from your local transport scheme?
Is your local transport scheme designed to specifically benefit any of the following groups? (tick a maximum of three boxes)
Aboriginal and / or Torres Strait Islander people Australian South Sea Islanders Children General Community Families Isolated people Young people People who are unemployed People with a disability Older people
5. Assessment criteria
The following questions relate to the assessment criteria of: A. Need and/or opportunity for a local transport scheme B. Program priorities C. The proposed delivery of the local transport scheme
The assessment criteria have been broken down into these three headings. You will need to complete the questions that make up each assessment criterion. You will also need to attach a detailed project plan as indicated in assessment criterion 5.
A. The need and opportunity for a local transport scheme
In this section you will need to demonstrate that community planning has occurred. Funding will only be provided where it can be demonstrated that there is a gap in existing services and there is a need for enhanced transport services.
Assessment criterion 1 How do you know there is a gap/s in transport services in your community? Supporting evidence could include: • Description of transport needs and issues • Demographic data and analysis of local community • Details of community mapping, surveys or needs analysis
6
• Identification of transport needs via community strategic or social plans • Evidence of community engagement in the development of the proposed scheme and the extent of community support, including letters of support
B. Program priorities In this section please demonstrate how your transport scheme meets the priorities of the Rural Service Access Initiative.
Assessment criterion 2 How will your local transport scheme improve access to services and improve social networks for people with a disability or other transport-disadvantaged groups? Supporting evidence could include: • The likely community benefits that will be achieved • The services, networks and social opportunities that will be accessed • The target groups and why (e.g. people with a disability, the elderly, young people and/or Aboriginal and Torres Strait Islander people) • Evidence that the proposed scheme will comply with the Disability Discrimination Act 1992 • The estimated annual patronage of the scheme
Assessment criterion 3 How does your local transport scheme engage other community groups, transport providers and government agencies to improve coordination of existing transport services? Supporting evidence could include: • Identification of existing transport services (e.g. bus and taxi services) • An explanation about how the proposed scheme will improve or expand the use of these existing services • Engagement strategies with local agencies and groups such as the District Health Transport reference groups, Health and Community Care (HACC) services, the District Youth Achievement Plan community management committees, Area Consultative Committees and the regional offices of Queensland Transport
C. The proposed delivery of the local transport scheme Your organisation’s ability to deliver the local transport scheme, on behalf of the community, will be assessed against the assessment criteria below. You will also need to provide a detailed project plan. Your ability to leverage other funding solutions to assist the ongoing sustainability of your scheme will also be considered.
Assessment criterion 4 What is the capacity of your organisation to carry out the project? Supporting evidence could include: • How existing transport providers, local government and community organisations will be 7
involved in the ongoing operation, management and/or governance of the local transport scheme • Experience and expertise of staff and/or volunteers in managing and implementing the scheme • Examples of projects previously managed by the organisation • Management of compliance and safety issues, including Operator Accreditation and Driver Authorisation
Please provide a summary of organisations that are collaborating with your organisation to develop, manage and/or operate the local transport scheme.
Organisation Local transport scheme role Confirmation letter attached Eg. Y Community Coordination and promotion of local transport √ Service scheme Eg. YY Shire Providing in-kind support by providing office √ Council space Eg. Joe’s bus Access to booking system and driver support √ service
Assessment criterion 5 How will your proposed local transport scheme meet the gap in transport services in your community? Supporting evidence could include: • How your proposed local transport scheme will address the issues identified in criterion 1. • Your key milestones and project plan that includes aims and objectives, strategies, milestones and proposed outcomes • Proposed route and key destinations or areas to be serviced • Alignment with local government transport plans or other community plans • How your proposed local transport scheme complements or supplements existing services • A realistic detailed budget that represents value for money by leveraging other funding and in-kind sources to cover scheme costs • A proposed fare structure
Please provide a summary of your local transport plan in the table below.
Activities / phases Dates / timeframes Performance indicators Eg key activities or Eg. Commencement and completion Eg. Quality and quantity phases undertaken dates of key activities or phases measures during the project
8
Please attach a separate project plan that provides more detailed information about your project. Please include aims, objectives, strategies, milestones, person/organisation responsible and performance indicators.
Exit Strategy: (Details of actions to be taken in event of a service closure) (Details may include the process for closure, strategies to ensure continuity or alternative service provision, disposal of assets and resources, and a strategy for the management of client records) •
Budget information related to this assessment criterion is required in section 6.
6. Proposed budget
Please provide a breakdown of the proposed budget for your local transport scheme. Include details about funds you are seeking from this initiative as well as financial and in- kind support from other sources.
Please refer to the funding information paper and guidelines to check that your costs are eligible under this initiative.
Budgets should exclude GST. Payments made by the department to organisations that are GST registered will be fully grossed up by 10%. This means that the payment made by the department to organisations will be 10% more than the project budget submitted.
Funding requested should be on an annual basis (full year effect).
Assets are those capital items with a purchase price of $1,000 or more.
Budget Column A Column B Description Proposed Funding / in- annual funding kind support requested from other sources Salaries (including salary on-costs, superannuation and $ $ penalties) Operating cost items: Organisational costs $ $ Administration $ $ Promotion $ $ Property and Energy costs $ $ Motor Vehicle costs (must be essential to service delivery) $ $ Travel and Training costs, including volunteer training $ $ Incidental expenses for volunteers $ $
9
Total: $ $
Explanation of budget items (where necessary)
Budget – Assets and Set up Costs Column A Column B
Description Proposed Funding / In funding kind support requested from other (first year sources only) Assets (please provide a breakdown of assets in the table $ below) Other set-up costs – itemise: $
Total: $
Asset Details (Assets are those capital items with a purchase price of $1,000 or more and a useful life of more than 12 months) Asset description Funding sought Estimated purchase price Estimated purchase date $ $ $ $ $ $ $ $ $ $ Total: $ $
Salary Breakdown for each position (if salaries have been included above)
Position Title Full / Part Salary Total On-costs Super Penalties Total (separate line for each Time (Annual Base (9% of Total Salary position) Status Base Salary) Salary Base Salary) (FYE Total (Status X Base + Oncosts + Salary) Super + Penalties) EXAMPLE: Coordinator SACS 5.1 .5 $50,000 $25,000 $4,308 $2,250 $31,558 $ $ $ $ $ $
$ $ $ $ $ $
10
$ $ $ $ $ $
Total: $ $ $ $ $ $ TOTAL A TOTAL B TOTAL C TOTAL D TOTAL E
Notes: 1. The funding requested should be full year equivalent of one year. 2. Proposed items should be stated in cash (not accrual) terms i.e. the actual amount that will be spent in that year.
Guide to Cost Item Expenditure Categories:
Salary-related costs • Salary and wages All salaries and wages (including overtime and relief) paid to all staff employed on a permanent or casual basis. • Penalties Penalty payments. • On-costs Leave loading, fringe benefits tax, workers compensation, payroll tax, long service leave and other related costs. • Superannuation Superannuation at 9 percent of base salary. • Operating cost items • Organisational costs Auspicing fees, business planning costs, management fees/levy, Meeting expenses. • Administrative costs Accounting fees, advertising and promotion, audit fees, bank charges and fees, consultancy fees, fees and permits, licenses, loans, subscriptions and memberships, insurance premiums – general, insurance premiums – public liability, insurance premiums – professional indemnity, insurance premiums – volunteers, postage, freight and courier, telephone, fax and internet charges, printing and stationery, publication and information resources, sundry expenses. • Property and Energy costs Cleaning, equipment hire/lease, property management fees, rates and taxes, rates rental properties, rent – rental properties, repairs and maintenance equipment, repair and maintenance rental property, cleaning, property rent/lease, council rates, utilities (electricity and gas), security expenses, staff amenities. • Motor Vehicle costs Fuel and oil, repairs and maintenance, motor vehicle insurance premium, registration, motor vehicle lease payments. Do not include vehicle purchase costs. • Travel and Training costs Employment support and supervision, training and development staff, travel and accommodation, volunteer costs. • Set Up Costs Assets Motor vehicles, furniture, whitegoods, plant and equipment. Set up - salary and operational Salary and operating costs without recurrent implications arising from establishing the service/project. Set-up - capital Building or building modifications.
11
7. Organisation agreement and lodgement Organisations that are successful in obtaining funding will be required to enter into a Service Agreement, comply with the Department of Communities conditions of funding as contained in the Service Agreement and participate in performance monitoring processes.
I declare: • that I am authorised by the applicant organisation to submit this application; • that the details in the application are accurate, and sufficient control mechanisms are in place to ensure that all monies can be accounted for; and • All information relating to the organisation and project including the attached material is true and correct.
On behalf of the organisation (Chairperson, President or Secretary of the incorporated body, Chief Executive Officer for Local Government Authorities) Signed:
Name: Organisation position: (Executive Officer) Date:
All submissions must be lodged with the Department by 4:00pm on Monday 26 March 2007. Late submissions may not be accepted.
Please check that you have:
completed all sections of the Funding Submission Form; and included your local transport scheme Project Plan; and included letters of confirmation from scheme partners; and included a copy of the organisation’s Certificate of Incorporation; and included a copy of the organisation’s most recent Audited Financial Statement; and completed the EFT Application Form and an Agreement To Issue Recipient Created Tax Invoices Form; and any additional relevant information to support the application; and enclosed one original and two copies of the full submission. and that your submission addresses all of the above requirements.
Should you need any further information to assist you in developing your funding submission, please contact the your nearest regional office of the Department of Communities.
Submissions for Funding must be lodged with the Department by 4:00pm on Monday, 26 March 2007. LATE APPLICATIONS MAY NOT BE CONSIDERED
Lodging Submissions – Submissions can be lodged in one of the following ways:
Post: The Queensland Government Tender Box GPO BOX 2482 Brisbane QLD 4001
In person: The Queensland Government Tender Box c/o Decipha Tender Box 2 Duncan Street West End QLD 4101
12
Submissions may be lodged to The Queensland Government Tender Box between 8 am and 6 pm on normal working days. However, on closing date (26 March 2007), submissions must be lodged by 4 pm. Decipha will not accept or process applications submitted by any electronic means, eg email or facsimile.
13
Organisations must complete the following label and affix it to the envelope.
------
Submission Envelope – Label Details DEPARTMENT OF COMMUNITIES The name of the funding initiative Rural Service Access Initiative The funding initiative tender 2006/63 Inviting agency name Department of Communities Contact officer’s name Community Funding Unit 3239 3343 The closing date and time for lodgement of 4 pm Monday 26 March 2007 submission The applicant’s name, address and contact details The lodgement address The number of packages, eg 1 of 2, 2 of 2
14
EFT APPLICATION FORM ELECTRONIC DEPOSIT OF VENDOR PAYMENTS FIN – 6
Agency (please tick) 9
9 Department of Communities
Section 1 To Be Completed By Initiating Officer Of Responsible Work Unit Vendor Number:
Requested By: Community Funding Unit Date: Work Unit/Cost Centre: Community Funding & Sector Development Telephone Number: 3224 4509
Section 2 To Be Completed By The Applicant Applicant’s Name: (Business Name if applicable) Address: Postcode: Telephone: E-mail: Remittance advices will be sent to the above address unless requested by you to send them to ONE ONLY of the options detailed below: Postal Address: OR Facsimile: OR E-mail: * This facility is not yet available, system development in progress. * • I/We hereby agree that all payments are to be made by way of Electronic Funds Transfer (EFT) to the following account: • Bank Account Details
Name of Financial Institution: Account Name: BSB No. ( 6 Digits ) Account Number:
15
ABN DETAILS
Only Complete if currently registered for GST
ABN: 38 872 506 567
AUSTRALIAN BUSINESS NUMBER (ABN) & GOODS AND SERVICES TAX (GST) ADVICE FORM
Organisation
Name: Service Name:
Service Number:
ABN Number:
Y GST Registered? E S
AGREEMENT TO ISSUE RECIPIENT CREATED TAX INVOICES
The following conditions will apply:
The Grantee and The Department must be registered for GST when the Tax Invoice is issued;
The Grantee will not issue a Tax Invoice in respect of the supply of services under this Agreement;
The Grantee acknowledges that it is registered for GST and agrees to notify The Department if the Grantee ceases to be registered or if ceases to satisfy any of the requirements relating to Recipient Created Tax Invoices; and
The Department acknowledges that it is registered for GST and agrees to notify The Grantee if The Department ceases to be registered or if it ceases to satisfy any of the requirements relating to Recipient Created Tax Invoices.
On Behalf of The Grantee On behalf of the Department
Signature: Signature:
Print Print Name: Name:
Position: Position:
Date: Date:
16
Circular: Exemption for Council Lifeguards and Operators of Rescue Watercraft
ATTENTION CHIEF EXECUTIVE OFFICER / COMMUNITY CLERK For Information CIRCULAR Circular #: 2007-011
Exemption for Council Lifeguards and Operators of Rescue Watercraft
Qld Transport grants exemption related to Council's operating rescue boats, personal water craft and employing beach lifeguards
Maritime Safety Queensland have recently granted an exemption from the Transport Operations (Marine Safety) Regulation 2004 (TOMSR) related to local governments operating rescue boats and personal water craft (PWC) and employing Council lifeguards on Queensland beaches.
The exemption was granted after it was revealed that many Council lifeguards may have been inappropriately licenced to operate rescue boats and PWC in a commercial capacity.
Lifeguards employed by local governments in Queensland are now exempt from requirements relating to commercial licences to operate rescue boats and PWC. Also, rescue boats and PWC are exempt from speed limits close to persons in the water. The exemption is subject to the following conditions:
1. the ship is under 6 metre in length or is a personal water craft and is owned and operated as a rescue craft by a local government council in Queensland; 2. the operator holds a recreational marine drivers licence and, if operating a PWC, a PWC licence; 3. each council maintains records of training, professional development and assessment to show that each lifeguard has been trained in rescue craft operation and maintaining their skill at a high level of competency; 4. the ship is operated at more than 6 knots within 30 metres of a person in the water under emergency conditions only; and 5. the PWC is operated at more than 6 knots within 60 metres of a person in the water under emergency conditions only.
A copy of the Notification of Exemption is attached.
Maritime Safety Queensland recommends that a copy of the Notification of Exemption be kept with the operating documents of ships operating under exemption, ready for perusal by a shipping inspector if requested. Similarly, lifeguards operating under the exemption should keep
http://www.lgaq.asn.au/LGOnline/includes/printth...ner=0&circular=1&publishDate=18%20January%202007 (1 of 2) [18/01/2007 9:08:04 AM] Circular: Exemption for Council Lifeguards and Operators of Rescue Watercraft a personal copy with their personal documents.
For further information on the exemption and its application, contact Ken Gray, Maritime Safety Queensland, 3120 7352 ([email protected]).
Attachment: Notification of Exemption
Circular Authorised by: Greg Hallam PSM Executive Director
Date: 18 January 2007
Issued from Local Government House 25 Evelyn Street Newstead QLD 4006 PO Box 2230, Fortitude Valley BC QLD 4006. Tel (07) 3000 2222 Fax (07) 3252 4473 Email: [email protected]
http://www.lgaq.asn.au/LGOnline/includes/printth...ner=0&circular=1&publishDate=18%20January%202007 (2 of 2) [18/01/2007 9:08:04 AM]
ADMINISTRATION & FINANCE
1. 759091 * 03-08-11E Mrs. C. King - Development Officer
Report - Request from Fuller Masonic Lodge of Ayr for funding contribution of $2 819.30 (Incl. GST) for Burdekin Barra Rush and promotion of event through advertising to increase participation.
2. 759083 * 03-08-11P Mrs. C. King - Development Officer
Report - Proposal from Lower Burdekin Newspaper Company for publication of new format and full colour edition of Bountiful Burdekin - Request for approval of Council contribution of $15 422.10 (Incl. GST) to achieve improvements.
3. 759053 * 03-08-11T Mrs. C. King - Development Officer
Report - Proposed five (5) year lease of Tudge Haller building at 127 Eighth Avenue, Home Hill - Relocation of Home Hill Museum and site for 'Bridging the Gap' exhibition for Burdekin Bridge 50 year celebrations.
Burdekin Shire Council
Programme Category: Economic Development
Classification: Routine Date: 17-1-07
Referring Letter No: N/A File No: 3-8-11E
Subject Heading: Burdekin Barra Rush funding contribution
Location: Burdekin
Author and Cherie King Officer’s Title: Development Officer
Executive Summary:
The Fuller Masonic Lodge of Ayr requires funding to assist it in financing initiatives to increase participation in the annual Burdekin Barra Rush event. The Fuller Masonic Lodge has been largely self-serving in the financing, organisation and management of this successful event since its inaugural competition in 2003. Council currently donates $250 to the Lodge for this event. The Lodge would like to grow the event through advertising in the Bowen Independent and Townsville Bulletin. The majority of revenue raised from this event is donated to the Burdekin Volunteer Marine Rescue and the Burdekin Fish Restocking Association. The remaining funds are used to aid in the maintenance of the Masonic Lodge building in MacMillan Street, Ayr.
Officer's Recommendation: Council approve funding of $2819.30 (incl. GST), and inclusive of Council’s $250 annual donation to the Burdekin Barra Rush event, to fund advertising in the Bowen Independent and Townsville Bulletin in an effort to assist in increasing participation in this event. The funding is to be allocated from Council’s Economic Development Budget.
.
Background:
In December 2006, members of the Fuller Masonic Lodge, Ayr approached Council regarding funding support for the Burdekin Barra Rush Event.
Mayor Lyn McLaughlin advised event representatives Mr Michael Huillier and Mr John Bullock that they would be required to follow the correct process in seeking funding from Council. She suggested they meet with Council’s Development Officer to discuss their proposal.
Such a meeting was held that day, with Council’s Development Officer informed of the following:
The event attracts around 300 competitors each year, with about 10% of participants from outside the Burdekin Shire.
The events raises about $4500-$5000 in funding each year.
While the Lodge acknowledges it could use most of the funds raised to help grow the event through increased advertising, it would like support in first year of trialling this initiative to reduce outlay and risk. In addition, the Lodge’s mission is: “To advance Freemasonry, ensuring that it becomes relevant to today's society whilst maintaining its high moral, social and charitable standards” and the Ayr Lodge would like to uphold this mission by continuing to donate funds to local community organisations.
2 The cost of advertising in the Bowen Independent (two days) and the Townsville Bulletin (two days, including full colour ¼ page advertisement on a Saturday) amounts to $2819.30.
The Lodge members have agreed to work with Council’s Development Officer and Support Officer in compiling data from the event’s nomination forms to identify increases from the Bowen and Townsville areas.
Should the initiative prove successful, the Lodge will raise additional funds through increased nominations, with this extra amount to go towards advertising, and funds remaining for the donations to the Burdekin Volunteer Marine Rescue and Burdekin Fish Restocking Association.
Thus the event becomes more self-sustaining.
Council’s Development Officer will also work with the Lodge in examining funding through Queensland Events and other sources.
The Lodge has the appropriate level of public liability insurance for the Burdekin Barra Rush event, as is addressed by it overarching body the United Grand Lodge of Queensland.
Link to Corporate/Operational Plan: 7.3. Promote and encourage tourism and event development in the Shire while safeguarding amenity and environmental capabilities. This proposal is also in keeping with the aims listed in the Economic Development Officer’s Operational Plan and in the strategies aligned with the Economic Development Budget’s event’s allocation, as adopted by Council in 2006.
Consultation (internal/external): Discussions with Fuller Masonic Lodge representatives, an employee of the United Grand Lodge of Queensland and the Bowen Independent and Townsville Bulletin advertising departments.
Legal Authority or Implications: Nil.
Policy Implications: Nil.
Financial and Resource Implications: Contribution of $2819.30 (inc. GST) and inclusive of Council’s $250 annual donation to this event. This amount can be covered by the Economic Development budget allocation where sufficient funds remain unallocated.
Cherie King Prepared by: Cherie King (Development Officer)
Ken Holt Endorsed by: Ken Holt (CEO)
Burdekin Shire Council
Programme Category: Economic Development
Classification: Routine Date: 17-1-07
Referring Letter No: 759044 File No: 3-8-11P
Subject Heading: Bountiful Burdekin contribution
Location: Burdekin
Author and Cherie King Officer’s Title: Development Officer
Executive Summary:
Council’s Economic Development Section has been working with the Lower Burdekin Newspaper Company in an effort to modernise the annual Bountiful Burdekin publication. A proposal has been made to Council from the Lower Burdekin Newspaper Company to improve the design, paper quality and colour of the publication. The proposal indicates a need for a financial contribution from Council to achieve the improvements.
Officer's Recommendation: Council approve funding of $15,422.10 (inc. GST) from the Economic Development Budget to produce 30,000 copies of a 120 page Bountiful Burdekin edition in A5 format in full colour gloss, to include a full-page Council advertisement, Mayor’s welcome message and photo, two additional maps of the area, a half page advertisement for the Burdekin Tourism Association and the printing of the Burdekin Tourism Website address on the bottom of each page of the publication.
Background:
In early 2006, Mayor Lyn McLaughlin and Council’s Development Officer met with the Lower Burdekin Newspaper Company regarding the modernisation of the Bountiful Burdekin publication. Some recommendations were adopted by the company with an indication given that 2007 would see the full modernisation of the publication.
Council’s Development Officer and Support Officer met with the Lower Burdekin Newspaper Company in late 2006 to revisit the concept, with the Lower Burdekin Newspaper Company very positive and proactive in instigating change. The Lower Burdekin Newspaper Company has agreed to allow Council’s Economic Development staff and Burdekin Tourism Association volunteers input into the design and content of the publication.
A proposal was made on the 19th December, 2006 by the Manager, Lower Burdekin Newspaper Company, offering the following two options –
1) Conversion to A5 full colour gloss publication - $15,422.10 (inc. GST) to include a full page Council advertisement, Mayor’s welcome message and photo, two additional maps of the area, half page advertisement for the Burdekin Tourism Association and printing of the Burdekin Tourism Website address on the bottom of each page.
2) Current A4 format to full colour gloss publication - $17,354.80 (inc. GST) to include a full page Council advertisement, Mayor’s welcome message and photo, two additional maps of the area, half page advertisement for the Burdekin Tourism Association and printing of the Burdekin Tourism Website address on the bottom of each page. 2
Council’s Development Support Officer researched numerous similar tourism publications from throughout Australia. Discussions were also conducted with Townsville Enterprise Tourism Management, Burdekin Tourism Association volunteers and local businesses regarding the preferred option for the publication. A Townsville Enterprise representative recommended the A5 format for carrying convenience for travelers. The Burdekin Tourism Association volunteers preferred the A4 format as they indicated many travelers are older and the larger pages are easier to read. They highlighted a particular publication, Bowen The Whitsundays Out of the Blue, as ideally showcasing their preferred format. Many of the businesses simply indicated a conversion to full colour gloss and some new design features would be a positive. One business provided a copy of the Brisbane official visitors’ guide 2006 for reference.
A cost exercise conducted by the Economic Development Section indicates Council’s contribution to produce 30,000 copies of the Bountiful Burdekin in full colour gloss averages 51 cents per copy or ½ cent per page.
A quote was received from the Bowen Independent indicating the cost of printing 30,000 copies of a full colour gloss, 120 page, A5 booklet would be $45,000 including GST.
A calculation of revenue from all the advertisements in the Bountiful Burdekin 2006 edition reveals $32,850 was raised. Based on these figures, and adding Council’s contribution, the Lower Burdekin Newspaper Company will likely make a profit of around $3272.10 on the production of the Bountiful Burdekin publication. This does not include deducting Council’s one page advertisement cost or the cost of the resources in securing advertising, producing content and distribution of the booklets.
The Manager of the Lower Burdekin Newspaper Company has also signed a letter, as attached, which indicates Council’s funding contribution will not differ considerably from year to year, with only CPI adjustments to be made.
Link to Corporate/Operational Plan: 7.3. Ensure the Burdekin is a desirable place to live and visit. Develop and implement a lifestyle and tourism promotional strategy for the Shire.
Consultation (internal/external): Discussions with Mayor Lyn McLaughlin, Lower Burdekin Newspaper Company, Townsville Enterprise, Burdekin Tourism Association and local businesses. Discussions with companies regarding printing costs.
Legal Authority or Implications: Nil.
Policy Implications: Nil.
Financial and Resource Implications: Contribution of $15,422.10 (inc. GST). This amount can be covered by the Economic Development budget allocation where sufficient funds remain unallocated.
Cherie King Prepared by: Cherie King (Development Officer)
Ken Holt Endorsed by: Ken Holt (CEO)
Burdekin Shire Council
Programme Category: Economic Development
Classification: Routine Date: 17/01/2007
Referring Letter No: N/A File No: 03-08-11T Subject Heading: Home Hill Museum
Location: Burdekin
Author and Cherie King Officer’s Title: Development Officer
Executive Summary:
The Powerhouse Station Museum Committee has been seeking a new location for the museum and for the ‘Bridging the Gap’ exhibition as part of the Burdekin Bridge 50 year celebrations. The museum is currently located at 45 Eighth Avenue, Home Hill. This building was purchased by an investor in 2006 who is unable to provide a solid lease arrangement for the museum. Graeme Haller, current lessee of the ‘Tudge Haller’ building located at 127 Eighth Avenue, Home Hill, has contacted Council’s Development Officer advising that his business is vacating the ‘Tudge Haller’ building and is available to be leased by the Council for the museum. The ‘Tudge Haller’ building is owned by Tudge Haller’s family.
Officer's Recommendation:
That Council agree to enter into a lease with Karen Massy, Wendy Short, Elaine Haller, and David Haller for the “Tudge Haller” building located at 127 Eighth Avenue, Home Hill, for a term of five (5) years, noting that 1. Use of the ‘Tudge Haller’ building is for the purpose of relocating the Powerhouse Station Museum from its current location at 45 Eighth Avenue, Home Hill, and displaying the ‘Bridging the Gap’ exhibition as part of the Burdekin Bridge 50 year anniversary celebrations; 2. Preparation of the lease document to be conducted by Council’s solicitors and funded by Council; 3. Rental for the ‘Tudge Haller’ building is $6000 (inc. GST) with annual CPI rent reviews to be conducted. 4. Council be given the first opportunity to renew its lease for the ‘Tudge Haller’ building at the end of the 5 years. 5. All rates, water charges, and building insurance and maintenance costs, excluding air- conditioning to be funded by the owner. 6. All electricity costs and public liability insurance to be funded by Council.
Background:
In 2006, Council’s Development Officer was contacted by representatives of the Powerhouse Station Museum Committee raising concerns that the building where the museum is currently located at 45 Eighth Avenue, Home Hill, had been purchased by an investor who was unable to provide a solid lease arrangement. They indicated options for an alternative building for the museum would need to be investigated.
Council’s Development Officer investigated different options and prepared and lodged an Expression of Interest for funding with the Queensland Government’s 150th Legacy Grants for the development of an interpretive centre in Home Hill and the further development of the Power House Station Museum. The successful Expressions of Interest have not yet been released.
2 In early 2007, Graeme Haller, current lessee of the ‘Tudge Haller’ building, 127 Eighth Avenue, Home Hill, contacted the Cr. Jim Gist, Cr. Treena List and Council’s Development Officer advising that his business was vacating the premises and it may be available for the museum. On the 16th January, 2007 Council’s Development Officer contacted Karen Massy, representative for the owners of the ‘Tudge Haller’ building, enquiring if a lease could be arranged with the Council for the building for the purpose of a museum. Further consultation was held with Karen Massy and stakeholders advised that a lease could be arranged for a period of 5 years with rental on the property being $6000 (inc. GST) per year, with CPI rent reviews conducted annually. It was also noted that Council would be given the first opportunity to renew the lease at the end of the 5 years.
The ‘Tudge Haller’ building is considered an ideal location for the Powerhouse Station Museum and the ‘Bridging the Gap’ exhibition as it is situated in front of Watson’s Green, the main area for the Home Hill Harvest Festival Mardi-Gras held in Home Hill. In addition, the location is also in keeping with the recommendations made in the Ayr/Home Hill CBD Revitalisation Master Plan which proposes such development in that area. The building is also easily accessible for locals and tourists travelling through the region.
Mrs. Massy indicated her support for potential future expansion of the building should Government funding be forthcoming.
The Powerhouse Station Museum Committee is very committed to the development of the museum and the ‘Bridging the Gap’ exhibition and feels they would benefit greatly if relocated to this prominent location.
Link to Corporate/Operational Plan: 7.3. Ensure the Burdekin is a desirable place to live and visit. Develop and implement a lifestyle and tourism promotional strategy for the Shire.
Consultation (internal/external): Mayor Lyn McLaughlin and Councillors, Chief Executive Officer, Mr. Ken Holt, Powerhouse Station Museum Committee, Graeme Haller- Current Lessee of the ‘Tudge Haller’ Building and Karen Massy- representative of the owners of the ‘Tudge Haller’ Building.
Legal Authority or Implications: Lease documents need to be prepared.
Policy Implications: Nil.
Financial and Resource Implications: Expenses relating to the preparation of lease documents and registration fees – approx. $400; Rental on the property - $6000/year (inc. GST) with CPI Rental Reviews conducted annually; and Inclusion of the building in Council’s Public Liability coverage.
Cherie King Prepared by: Cherie King (Development Officer)
Ken Holt Endorsed by: Ken Holt (CEO)
DEVELOPMENT & ENVIRONMENT
1. 753961 * 03-06-11 Mr. M.D. Allpress - Director - Development & Environmental Services
Report - Proposed establishment of Lawn Cemetery at the Home Hill Cemetery - Amended Recommendation.
Burdekin Shire Council
Programme Category: Development and Environmental Services
Classification: N/A Date: 13th December, 2006
Referring Letter No: N/A File No: 3/6/11
Subject Heading: Lawn Cemetery
Name of Applicant: N/A
Location: Home Hill Cemetery
Author and Mark Allpress Officer’s Title: Director – Development and Environmental Services
Executive Summary: An amended report from the Director of Development and Environmental on the establishment of a Lawn Cemetery at the Home Hill Cemetery.
Officer's Recommendation: That Council resolve to:- (a) establish an interdenominational lawn cemetery in the North/West corner of the Home Hill Cemetery; (b) reduce the size of the current interdenominational memorial section of the Home Hill Cemetery by 50M; (c) configure the lawn cemetery as a double row cemetery; (d) display plaques on a flat continuous concrete strip with plaques being laid flat on the cement strip; (e) apply the current set of lawn cemetery rules to the Home Hill lawn cemetery so that a consistent set of rules applies to both Ayr Lawn and Home Hill Lawn Cemetery; (f) include landscaping along the Fifteenth Avenue boundary adjacent to the Lawn Cemetery; (j) amend the 2006-2007 Fees and Charges Schedule “Cemeteries” to increase the cost of a single Lawn cemetery plot from $440.00 (Inc GST) to $540.00 (Inc GST) to reflect the increased operating cost to remove all grave spoil following an excavation and replace the same after a burial so that a level grave surface is maintained;
Background: Following the receipt of advice from the Ministers Fraternal (Attachment A), further investigations have been undertaken in respect to layout and plinth design, I have reviewed my original report (L/N 749672) and reconsidered my recommendations to reflect this information:
1. The Ministers Fraternal provided advice that no specific requirement exists for East/West burial configuration in Christian religions. It has also been identified that the double row configuration allows for east west burial if the deceased relatives so desire. 2. A double row configuration, improves access for grave side services, machinery for cemetery maintenance and grave preparation. At the same time it enables maximum utilisation of the cemetery. 3. A new plinth layout namely, plaques being laid flat on a continuous flat cement plinth has been identified which potentially can contain costs of ongoing maintenance, grave preparation and burials. 4. An alternative operating process has been identified which potentially allows a firm operating base to be provided progressively, allowing for machinery operation over the turf with minimal damage or creating trip hazards. 5. To overcome the problem of uneven surfaces it is proposed to amend operational procedures to include replacing spoil excavated from a grave with clean material. Costs associated with this can be passed directly to the deceased estate on a “user pays” basis. A suggestion has been made that this issue does not exist at Home Hill due to a different soil type. Most of the cost incurred in this operation is to remove the excavated soil from around the grave site which will provide a safer environment for grave side services. Costs are also incurred in backfilling and compaction of the grave which includes a layer of crusher dust and topsoil to provide a stable surface on which to operate machinery in wet weather, and support quality turf growth. 6. A need has been identified that the current Cemeteries policy should extend to the new Home Hill lawn cemetery as well. This would ensure similar rules exist for the use of Home Hill and Ayr lawn cemeteries and minimise any confusion about which set of rules apply to which burial area.
Link to Corporate/Operational Plan: 6.6 – Plan, develop and facilitate the provision of services, facilities and infrastructure to cater for present and future community needs.
Consultation (internal/external): Undertaken with Council’s Sextons and Parks Co-ordinator, Elizabeth and Ken Wright, Fiona Northwood, Minister’s Fraternal.
Legal Authority or Implications: The authority to establish a cemetery is included in Councils Local Law No 18 Cemeteries.
Policy Implications: Council has a pre-existing policy for the operation of the Ayr Lawn Cemetery. This rule set needs to be expanded to incorporate the operation of the new Home Hill Lawn Cemetery. This will ensure a consistent rule set between the two sites. It should be noted that a proposal exists to change the operation of the lawn cemeteries to ensure the next available plot is used and the practice of using every second plot so as to leave an unused plot, then waiting 12 months before using these plots is to be discontinued.
Financial and Resource Implications: 2006/ 07 Budget provision was made for: • $12,000.00 to establish a lawn cemetery at Home Hill. • $15,000.00 to install an irrigation system in the Home Hill Cemetery. (Note this allocation is tied to a Water Fund Grant application for reuse of the Home Hill Swimming Pool Effluent water.)
(Signature) Report prepared by: Mark Allpress – Director of Development and Environmental Services
(Signature) Report endorsed by: Mark Allpress – Director of Development and Environmental Services Attachment “A”
LAWN CEMETERY
MEETING OUTCOMES – MINISTERIAL FRATERNAL
Issue 1 – Double row design / location of headstone
• Have no issue with the matter and see East/West layout as a matter for the individual and Council’s layout provides for the option • Have no issue with the location of the memorial plaque (either at the head of grave or foot of grave) • No specific religious requirements exists about East/West
Issue 2 – Access over graves
• Part of what a lawn cemetery is all about • To maintain the lawn workers have to mow the grass etc and this necessitates using machinery and walking across graves • Current practice at Ayr Lawn Cemetery and many other lawn cemeteries • People currently walk over graves to read plaques • Do not see this as an issue
Issue 3 – Next available grave use
• Recognise this as a sensitive issue and to change this practice could cause unnecessary distress. Prefer current practice to remain. • Acknowledge that unevenness is an issue and put forward the concept that the existing practice be retained but on filling a grave the top of the unused plot also be replaced with improved soil.
Burdekin Shire Council
Programme Category: Development and Environmental Services
Classification: N/A Date: 22nd November, 2006
Referring Letter No: N/A File No: 3/6/11
Subject Heading: Lawn Cemetery
Name of Applicant: N/A
Location: Home Hill Cemetery
Author and Mark Allpress Officer’s Title: Director – Development and Environmental Services
Executive Summary:
Officer's Recommendation: That Council resolve to:- (a) establish an interdenominational lawn cemetery in the North/West corner of the Home Hill Cemetery; (b) reduce the size of the current interdenominational memorial section of the Home Hill Cemetery by 50M; (c) configure the lawn cemetery as a single row cemetery with no provision being allowed for a service path; (d) display plaques on a flat continuous concrete strip using individual angled plinth units; (e) apply the current set of lawn cemetery rules to the Home Hill lawn cemetery so that a consistent set of rules applies to both Ayr Lawn and Home Hill Lawn Cemetery; (f) discontinue the practice of using every second lawn plot then infilling the unused plots 12 months later. This will apply to both the Ayr and Home Hill lawn cemeteries; (g) adopt a practice to backfill lawn cemetery graves with clean material that enables appropriate compaction levels; (h) include landscaping adjacent to the Lawn Cemetery and the Fifteenth Avenue boundary; (i) progress with the work as soon as practical after receipt of advice on the outcome of Council’s Water Grant Funding Application; (j) amend the 2006-2007 Fees and Charges Schedule Cemeteries to increase the cost of a single Lawn cemetery plot from $440.00 (Inc GST) to $540.00 (Inc GST) to reflect the increased operating cost to remove all grave spoil following an excavation and replace the same after a burial so that a level grave surface is maintained; (k) amend the 2006-2007 Fees and Charges Schedule Cemeteries to establish a separate internment fee for the Home Hill Lawn Cemetery being $348.00 (Inc GST) to reflect the increased cost of providing an individual angled plinth unit for the mounting of memorial plaques. The internment fees for the Ayr Lawn, Ayr Memorial and Home Hill Memorial be retained at $208.00 (Inc GST).
Background: For the establishment of a lawn cemetery at the Home Hill Cemetery, a number of issues need to be resolved.
1. Size of Cemetery The area identified is the North/West corner (Fifteenth Avenue and Fourth Street) which previously had been allocated for interdenominational memorial use.
This section is approximately 25M wide and some 90M in length to the monumental section’s head stones.
Initially this allows 50M of this section to be allocated for lawn cemetery use with 40M (8 rows or 200 plots) being retained for future monumental use. This allocation can be reviewed in the future, dependant on use.
2. Lawn Cemetery Configuration This issue is significantly important as it can impact on the number of plots available and operational costs. A number of options are available:-
(a) Single row (easterly configuration) with a head to toe configuration. Based on a 3M plot, a 50M section should provide 16 rows or 400 plots. (Note layout used in the Ayr Lawn Cemetery).
(b) Double row (easterly configuration) with a head to head configuration. Based on a 3M plot similar to the single row, this configuration will allow 16 rows or 400 plots. (Note layout used in Mackay’s new lawn cemetery).
(c) Double row, as per (b) with a 1.2M service path between every double row set. This requires 7.2M to be provided for each row and for the 50M section this configuration allows for 11 rows or 286 plots. (Note layout similar to Clermont lawn cemetery).
(d) Single row, as per (a) with a full 2M service path between each row. This configuration requires 5M to be provided for each row and gives 10 rows or 240 plots.
This issue has been discussed with a number of stakeholders, all of whom have expressed different opinions about the back to back vs. single row options. The back to back configuration represents a significant change and it comes down to public perception.
The main area where stakeholder views differ is in the provision of a service path. Yes, a service path does present a number of advantages regarding access to graves however it is questioned as to whether it is a luxury we can afford. Cemetery land is extremely valuable and industry best practice is to maximise the number of plots that can be sited in a cell. Examples have been found by using prefabricated crypt systems that the plot size has been reduced down to 2.5M, allowing a greater number of plots to be identified.
It is argued that it is inappropriate to run machinery over, or for the public to walk across grave plots. This situation currently occurs in the Ayr Lawn Cemetery and I have only been able to find a single example at Clermont Lawn Cemetery where a full 5M road is provided between the two row sets.
3. Plinth/Plaque presentation The type of plinth used has a direct relationship to the configuration chosen (either with or without service paths).
If a single row configuration is chosen the options are:- • the existing angled continuous plinth; • flat continuous strip with plaques mounted either:- o flat on the strip o raised on a small individual plinth; • individual plaques mounted flush at ground level; • individual plaques mounted flush in a decorative strip garden; • individual plaques mounted on a small prefabricated angled plinth; • individual plaques mounted on a small prefabricated angled plinth in a decorative strip garden.
Alternatively if the double row configuration is used the options are:- • a double sided angled continuous plinth; • a flat double width flat strip with plaque mounted flush on strip; • a flat double width flat strip with plaque mounted on individual prefabricated angled plinth; • individual plaques mounted flush back to back in a decorative garden; • individual plaques mounted on prefabricated angled plinth back to back in a decorative garden.
Examples were found of vertical mounted stone tablets however these were discounted on the significant cost difference between stone and bronze plaques, the availability of a stone mason and complaints already to hand about water staining of marble and granite headstones.
If the choice is to use a different profile continuous plinth than currently used at the Ayr Lawn Cemetery then a new mould and paddle will be needed for Council’s kerb and channel machine (approximate cost $2,000).
Alternatively if the individual angled plinth unit is used a price of $140.00 each (pallet of 16) has been obtained. This cost would be passed directly onto the user.
4. Cemetery Rules During the recent review of the Lawn Cemetery rules, no fixed position was adopted in relation to how the Home Hill Cemetery would operate (eg number of plaques, vases etc.)
During consultation one stakeholder put forward a view that the Home Hill Lawn Cemetery should be treated separately and a more structured rule set should apply of only allowing a single plaque per grave.
From an administrative point of view maintaining a consistent set of rules for both lawn cemeteries has distinct advantages.
Operational Issues
1. Poisoning It is quite clear from the examples observed that operationally, a lawn cemetery should be set up to allow a mechanical edging unit to be used in lieu of poisoning.
2. Unevenness of ground This issue was discussed at length with stakeholders as to how this problem could be overcome at the new Home Hill Lawn Cemetery. This situation can be overcome by ensuring graves are backfilled with quality material and the systematic use of plots so that as the row develops, the top of each plot builds a solid base to work from.
The problem is accentuated at the Ayr Lawn Cemetery due to the highly reactive clay that exists at the site and the practice of initially using every second plot and infilling these gaps 12 months later. This practice has evolved locally as a result of:- • trying to minimise the disturbance of turf; • not backfilling graves with new material and compacting the same; • maintaining a quasi reservation system for husbands and wives (graves can’t be re- opened within a 12 month period. By not using the adjacent plot within 12 months, if a partner passes away within 12 months then the spare plot can be used to enable them to be buried with their partner). In other councils no spare plots are left, the next grave is used. In this situation if a partner does pass away within 12 months and a reopening can’t occur, then regretfully the partner can only be buried in the next available grave.
The solution to this problem is to remove the reactive soil, then backfill and compact each grave as you go leaving no gaps. This solution provides a hard under surface for machinery to transverse for both re-openings and for new grave excavations.
The problem with this solution is community expectations. This issue was highlighted by one stakeholder as a major problem, whereas the other stakeholder indicated that the problem was significant enough that the practice had to change. Operationally if this practice is to change it would need to apply to both cemeteries.
Plinth design also adds to this problem. In the Ayr example, due to availability of the Cement Crew and seasonal factors, up to 3 rows of plinth are constructed in advance. The design of this plinth does not allow machinery to drive over the plinth and restricts access. By changing the design to a flat cement strip it is anticipated that machinery should be able to access plots from undisturbed ground.
3. Landscaping During initial discussions in relation to the possible siting of the lawn cemetery in the North West corner, views were expressed by the residents of Fifteenth Ave of the need to provide screening landscaping to the cemetery. This is a reasonable request.
4. Irrigation The installation of an irrigation system is an integral part of a lawn cemetery. Provision has been allowed in the 2006/2007 budget for installation of a system however its use is tied as part of a leverage commitment to a Water Fund grant application (Water re-use project Home Hill Pool) as part of Council’s contribution towards the project.
Advice of this funding is not anticipated until December/January following which a formal design etc of the water reuse system will be undertaken. Programming of the installation of the lawn cemetery irrigation system cannot occur until after this work is undertaken.
5. Grave Marking This issue has been raised previously and an individual grave marking system has merit. Examples have been seen where the number is simply etched into the fresh cement.
6. Fees and Charges The current Fees and Charges schedule has a generic fee established for both cemetery and lawn cemetery operation and are not site specific. It is anticipated that similar operating costs exist between the two cemeteries and the current nexus should be retained wherever possible.
Two potential cost differences have been identified being:- (a) the proposal is to operate both lawn cemeteries on the basis that, on digging a grave, all spoil is removed from site and replaced with clean material that provides appropriate compaction levels. It has been estimated that this proposal will increase the cost of a lawn plot by $100.00. If this proposal is adopted the price of a plot will need to rise from $440.00 to $540.00. (b) the purchase cost of the prefabricated angled plinth units used to display plaques. A quote of $140 has been received for these units. If this proposal is adopted a separate internment cost should be considered for the Home Hill Lawn Cemetery of $348.00 (Inc GST) compared to $208 for interment costs in the balance of the cemetery areas.
Link to Corporate/Operational Plan: 6.6 – Plan, develop and facilitate the provision of services, facilities and infrastructure to cater for present and future community needs.
Consultation (internal/external): Undertaken with Council’s Sextons and Parks Co-ordinator, Elizabeth and Ken Wright, Fiona Northwood,.
Legal Authority or Implications: The authority to establish a cemetery is included in Councils Local Law No 18 Cemeteries.
Policy Implications: Council has a pre-existing policy for the operation of the Ayr Lawn Cemetery. This rule set needs to be expanded to incorporate the operation of the new Home Hill Lawn Cemetery. This will ensure a consistent rule set between the two sites. It should be noted that a proposal exists to change the operation of the lawn cemeteries to ensure the next available plot is used and the practice of using every second plot so as to leave an unused plot, then waiting 12 months before using these plots is to be discontinued.
Financial and Resource Implications: 2006/ 07 Budget provision was made for: • $12,000.00 to establish a lawn cemetery at Home Hill. • $15,000.00 to install an irrigation system in the Home Hill Cemetery. (Note this allocation is tied to a Water Fund Grant application for reuse of the Home Hill Swimming Pool Effluent water.)
(Signature) Report prepared by: Mark Allpress – Director of Development and Environmental Services
(Signature) Report endorsed by: Mark Allpress – Director of Development and Environmental Services