DOCSLIB.ORG

UCAC Collections Management Policy

Total Page：16

File Type：pdf, Size：1020Kb

Download full-text PDF Read full-text

Load more

D University Collections Advisory Committee Wednesday 29th May 2019 Collections Management Policy (CMP) 2020 – 2030 Description of paper 1. The existing policy on governance of University Collections – Collections Management Policy (CMP) 2015 – 2020 - is due for update and renewal. The CMP framework has been in operation at the University of Edinburgh since 2015 and complies with the Arts Council England (ACE) Museums Accreditation Scheme 2011 standard and Archives Accreditation Standard for collections management policies. 2. The Committee is asked to comment on and approve the CMP 2020-2030. Recommendation 3. The Committee is asked approve the CMP 2020-2030 Background and context 4. The previous CMP 2015-2020 can be found here: https://www.ed.ac.uk/information-services/library-museum- gallery/crc/about/collections-policies/collections-management-policy This documentation has been reviewed in accordance with best practice, as stipulated by the Museum Accreditation Scheme and Archives Accreditation Scheme. The CMP presents in one place the policies of The University of Edinburgh which relate to the management of the collections listed that are owned or cared for by the University of Edinburgh. The CMP governs all University Collections including museum collections, archives, rare books and manuscripts. This properly reflects the converged nature of the management of University Collections and the development of a service-wide approach to collections management and access, stewardship, engagement programmes, staff training and service delivery. Discussion 5. Summary of main changes from CMP 2015-2020 to CMP 2020-2030 - General update to reflect organisational changes since 2015 - Update to governance route to reflect delegated authority NB awaiting clarification from GASP/Court Services - Update of section 1.5 to reflect University’s Equality, Diversity & Inclusion strategies (page 7) - Addition of Collections Security Policy (as approved by UCAC x/x/19) (page 26) - Update to external context: legal constraints, ethical codes and professional standards used as reference (1.4, page 6) - Collections Development Policy – new paragraph 1.4 to reflect Equality, Diversity & Inclusion in acquiring collections (page 29) - Updates to all collection ADP statements (Appendices A –G, page 44) 1 D - Updates to the Environmental Sustainability Policy to reflect introduction of Zero 2040 – a commitment to become zero carbon by 2040 (page 24) - Minor updates to the Collections Care and Conservation Policy (2.0, page 11) - Minor updates to the Collections Access and Loans Policy (3.0, page 17) Commissioning Guidelines (Paper C) will also be added if approved by UCAC. Resource implications 6. Costs involved in implementing the CMP are contained within the relevant Planning Units. Capital projects which support the CMP (eg collections stores, exhibition spaces) are funded within individual project budgets on a case-by-case basis. Additional funding required to acquire items and deliver exhibitions and outreach programmes is secured through endowments, external funding activity or income generation. Additional funding to deliver collections-based projects is secured through grants, sponsorship and partnership working. Compliance with CMP 2015-2020 was the subject of an Internal Audit conducted on ISG Museums, Geology Collection and Natural History Collection March-April 2019 (report pending). Risk Management 7. Failure to approve, implement and resource implementation of the revised CMP will resulted in failure to retain the Museums Accreditation standard or Archives Accreditation standard. This will result in reputational risk to the University, withdrawal of Museums, Galleries & Collections funding from the Scottish Funding Council, loss of Recognised Status for the Musical Instrument Collection, ineligibility to apply for Recognised Status for the Art Collection, ineligibility to apply for particular funding streams especially Museums Galleries Scotland and Lottery. Equality & Diversity 8. The existing Equality Impact Assessment (EqIA) will be updated after UCAC approval. Next steps/implications 9. The CMP will be presented at KSC or appropriate committee (awaiting clarification from GASP/Court Services). The approved CMP will be published on the Library & University Collections website. Consultation 10. The CMP has been updated in accordance with best practice and in order to meet the requirements of both the Museums Accreditation Scheme and the Archives Accreditation Scheme. This work has been led by Anna Hawkins, Museum Collections Manager with support from Jacky MacBeath, Head of Museums and Rachel Hosker, Archives Manager, and additional input from curatorial staff based in the Centre for Research Collections and Museums. Additional information has been 2 D supplied by academic members of the Committee of Curators of University Collections (CCUC), a UCAC sub-committee, and by academic members of UCAC. Further information 11. Author Presenter Head of Museums Jacky MacBeath, Head of Museums Input from staff across Centre for Research Collections and Museums Freedom of Information 12. Open. 3 D THE UNIVERSITY OF EDINBURGH UNIVERSITY COLLECTIONS 2020-2030 ___________________________________________________________________ The Mission of the University of Edinburgh The Mission of The University of Edinburgh is the creation, dissemination and curation of knowledge. Vision for Library & University Collections A library and university collection that is at the heart of education, research and engagement at Edinburgh, with an international reputation for innovation, quality and excellence. Statement of Purpose of University Collections Preserving, promoting and providing access to the University’s historic and cultural collections. To achieve this mission and statement of purpose, the University is committed to expanding, maintaining and enhancing its collections in order to make the best possible use of them not only for scholarly research and teaching, but also as a source of knowledge exchange between the University and the wider community at local, national and international levels. The Collections Management Policy Governing Body: The University of Edinburgh Court 1.0 Introduction to the Collections Management Policy The purpose of this document is to bring together in one place the policies of The University of Edinburgh which relate to the management of the collections that are owned or cared for by the University of Edinburgh and that are currently held at the locations listed below and also in store at the University Collections Facility. Collections are displayed at the same locations, the Talbot Rice Gallery and in the Main Library Exhibition Gallery. 1.1 Collections Management Policy Contents This policy statement (Section 1 – Collections Management Policy) serves as an introduction to the following discrete policy areas Policy 1 – Collections Information Policy page 8 Policy 2 – Collections Care and Conservation Policy page 11 Policy 3 – Collections Access and Loans Policy page 17 4 D Policy 4 – Environmental Sustainability Policy page 24 Policy 5 – Collections Security Policy page 26 Policy 6 – Collections Development Policy page 29 Appendices A to G – Collections Development Policy Statements page 44 Appendix H - Guidelines for deciding on requests for the repatriation of items from the University Collections page 90 1.2 Scope of the CMP The collections covered: Rare Books and Manuscripts (Centre for Research Collections) • Printed named special collections • Pre-1900 printed books • Western medieval manuscripts • Oriental manuscripts Archives and Manuscripts (Centre for Research Collections): • Archives of the University of Edinburgh • Private papers and manuscripts created by individuals or organisations out with the UoE • Archives of predecessor, associated or affiliated bodies or organisations • Archives of research projects or research strengths of the UoE • Lothian Health Services Archive • Archives of the School of Scottish Studies • Archives of New College Museum collections (Information Services) • Musical Instrument Museums Edinburgh (MIMEd), (Centre for Research Collections, St Cecilia’s Hall, Reid Concert Hall) • Art Collection (CRC, Talbot Rice Gallery, Edinburgh College of Art, University Collections Facility) • Museum Heritage Collection (CRC and distributed) Museum collections (Colleges) • Geology Collections (Cockburn Museum of Geology, Grant Institute) • Natural History Collections (Ashworth Laboratories) 5 D • Anatomical Collections (Old Medical School) • School of Chemistry Collection (Joseph Black Building) • Classics Teaching Collection (50 George Square) • Polish School of Medicine Historical Collection (Chancellor’s Building) 1.3 The University of Edinburgh Vision To recruit and develop the world’s most promising students and most outstanding staff and be a truly global University benefitting society as a whole. The Mission of the University of Edinburgh The Mission of The University of Edinburgh is the creation, dissemination and curation of knowledge. Vision for Library & University Collections A library and university collection that is at the heart of education, research and engagement at Edinburgh, with an international reputation for innovation, quality and excellence. Statement of Purpose of University Collections Preserving, promoting and providing access to the University’s historic and cultural collections. To achieve this mission and statement of purpose, the University is committed to expanding,
Recommended publications
  • Obituary Brenda Elizabeth Moon MA Mphil Phd FRSE

    Obituary Brenda Elizabeth Moon MA Mphil Phd FRSE

    Obituary Brenda Elizabeth Moon MA MPhil PhD FRSE an appreciation I well remember Brenda’s arrival in Edinburgh University Library on the first day in her new post. A note in my diary for Monday 7 January 1980 reads, portentously, “Miss Moon comes”. I remember having been able to keep that first day clear for her to meet and talk to senior staff, particularly to the Secretary to the Library, Nancy Watt. Brenda arrived having driven from Hull with a one-night stopover in a hotel at Berwick- on-Tweed. Here she had spent the evening finish- ing off a biographical note on Marianne North for a new edition of North’s A Vision of Eden, which was already at press and which the printer and publisher were awaiting to complete the print run. She posted it the following day, and met her deadline. I later discovered that this was typical of Brenda: she always had unexpected extras on hand – and she met her deadlines. Brenda’s honeymoon period at Edinburgh was short if, indeed, it existed at all. A note in my diary for her second day reads “Dr Ottaway to see Librarian”. Jim Ottaway was the vigorous Convener of the Library Committee’s On-Line Sub-Committee, and a meeting of the On-Line Sub-Committee was scheduled for that Friday afternoon. The Library Committee had already decided that the future lay in automated systems. Brenda had triumphantly managed the installa- tion of the country’s first Geac installation at the Brynmor Jones Library of the University of Hull.
  • Collections: Their Development, Management, Preservation, and Sharing

    Collections: Their Development, Management, Preservation, and Sharing

    DOCUMENT RESUME ED 318 490 IR 053 190 AUTHOR Daval, Nicola, Ed. TITLE Collections: Their Development, Management, Preservation, and Sharing. Papers from the Joint Meeting of the Association of Research Libraries and the Standing Conference of National and University Libraries (York, England, September 19-22, 1988). INSTITUTION Association of Research Libraries, Washington, D.C.; Standing Conference of National and Univ. Libraries, London (England). PUB DATE 89 NOTE 172p.; The 123th membership meeting of the Association of Research Libraries was held in conjunction with the joint meeting. PUB TYPE Collected Works - Conference Proceedings (021) -- Reports - Descriptive (141) EDRS PRICE MF01/PC07 Plus Postage. DESCRIPTORS *Academic Libraries; Foreign Countries; Higher Education; Information Technology; International Cooperation; *Library Administration; Library Associations; *Library Collection Development; Library Expenditures; Library Materials; Library Networks; *Preservation; *Research Libraries; *Shared Library Resources ABSTRACT Papers from the joint meeting are assembled in this document. Each of the meeting's five program sessions featured presentations by a Standing Conference of National and Universal Libraries (SCONUL) director and an Association of Research Libraries (ARL) director. The presentations highlight perspectives from both sides of the Atlantic and are intended to provide a basis for understanding the challenges faced by the member institutions of both groups. The program sessions covered: (1) "Sharing Resources: Do We Have Valid Models?" (Brian Burch, University of Leicester, and David H. Stam, Syracuse University);(2) "In an Environment with Limited Funding, How Can Research Libraries Increase Their Effectiveness for Collection Development and Sharing?" (Reg Carr, University of Leeds, and Graham R. Hill, McMaster University);(3) "How Can Local and National Collection Development Policies Be Linked with Each Other and Related to International Preservation Responsibilities?" (James F.
  • U DX257 Correspondence Between Philip Larkin 1962-1985 and Brenda Moon

    U DX257 Correspondence Between Philip Larkin 1962-1985 and Brenda Moon

    Hull History Centre: Correspondence between Philip Larkin and Brenda Moon U DX257 Correspondence between Philip Larkin 1962-1985 and Brenda Moon Accession number: 1999/05 Biographical Background: Brenda Elizabeth Moon was born in North Staffordshire in 1931 and educated at KIng Edward's Grammar School for Girls, Camp Hill, Birmingham, and St. Hilda's College, Oxford, where she read Greats and graduated in 1953. She gained a postgraduate diploma in librarianship at University College London in 1955 and served as an Assistant Librarian in the University of Sheffield until 1962. She was appointed to the University Library at Hull as Sub Librarian (Cataloguing) from February 1962. Philip Larkin had been in post as University Librarian since 1955, with Arthur Wood as his Deputy. Miss Moon was promoted to a newly- created second post of Deputy Librarian from October 1967 and immediately took particular responsibility for equipping and the move into the new library building until 1970. She was Acting Librarian for six months during session 1970/71 whilst Larkin was on study leave at Oxford. The sudden death of Mr Wood in 1971 left her as sole Deputy, with a wide range of responsibilities and activities. Latterly she was involved in the selection of the GEAC automated library system, to which there are frequent references in this correspondence. Her major professional work, Periodicals for South-East Asia Studies (Mansell), was published in 1979. She resigned on 31 December 1979 having been appointed Librarian to the University of Edinburgh. Custodial history: Donated by Brenda Moon, Edinburgh, 11 March 1999 Description: This collection consists of fifty seven items of correspondence from Philip Larkin to Brenda Moon, including Christmas cards, postcards, letters and notes.
  • Brenda Elizabeth Moon MA (Oxford)

    Brenda Elizabeth Moon MA (Oxford)

    Brenda Elizabeth Moon M.A. (Oxford), M.Phil. (Leeds), Ph.D. (Hull) Curator 2002-2005 Brenda Moon made an outstanding contribution to the development of Edinburgh University Library as its head from 1980 until her retirement in 1996, she was an efficient Curator of the RSE 2002-05, and her influence on all those who knew her well was immense, her diffidence of manner concealing great drive and determination (not for nothing is Philip Larkin credited with designating her “the steel snowdrop”). Born (in Stoke-on-Trent, to be precise) while her parents, Clement and Mabel Moon, were living in Newcastle-under-Lyme, she spent her early years there. When she was 11, the family moved to Birmingham and she received her secondary education at King Edward's Grammar School for Girls, Camp Hill, gaining there her abiding love for the Classics. From there she went to St Hilda's College, Oxford, to read Greats (1949–1953), followed by professional training at the School of Librarianship and Archives, UCL, 1954-55. She was joint winner of the Cowley Prize for Bibliography in 1955 and became a Fellow of the Library Association in 1958. Her first professional post was as an assistant librarian at the University of Sheffield (1955-62). While there she compiled for the Institute of Classical Studies two lists of publications on Mycenaean civilisation from 1935 to 1955 and from 1956 to 1960 (London, 1957 and 1961). From Sheffield she moved to Hull, at first as Sub-Librarian (1962-67) and then as Deputy Librarian (1967-79), under Philip Larkin, who relied on her a great deal (for a time, during Larkin’s absence on leave, she became Acting Librarian).
  • The Piper Is the Newsletter Scottish Charity Number: Managing Editor: Design: B D I S L of the Friends of Edinburgh SC001518 Fiona Graham Mark Blackadder O

    The Piper Is the Newsletter Scottish Charity Number: Managing Editor: Design: B D I S L of the Friends of Edinburgh SC001518 Fiona Graham Mark Blackadder O

    THE . NUMBER 36 AUTUMN 2011 NEWSLETTER, OF THE FRIENDS OF EDINBURGH UNIVERSITY LIBRARY ‘The true University of these days is a collection of books’ PiperThomas Carlyle It has been a very busy summer. members as well as fulfilling the predictions about the death of Having decided we needed an expectations of our present ones. libraries as the life of the printed book Administrative Assistant whose sole I would be delighted to receive evolves. Yet the use of the Library has task would be to provide support and any ideas or suggestions as to how we increased beyond all expectations and service, we advertised on the might expand and improve the I was delighted recently to have to University website for a suitably Friends into an organisation which is queue for the first time in over twenty qualified PhD student and had a involved with its members and years to gain admittance. We have also massive response of over 40 applicants, engaged in a productive dialogue that had good attendance for the delightful finally reduced to a short list of five. enables us both to support the Library ‘Singing the Reformation’ exhibition After a thorough interview and to create a distinctive and in the ground floor exhibition space process we appointed Samantha enjoyable identity for our members. for which the Friends purchased the Walton who is doing a PhD in liter- Elsewhere in this newsletter beautiful display cases. ature. She has extensive administrative you will read of the importance of I think we can look forward to an experience and we feel certain she will the Library to the University as interesting and stimulating year.