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Agenda & Packet CHUCK ENGELKEN, CHAIR JAY MARTIN Councilmember, District 2 Alternate Member 1 DARYL LEONARD DOTTIE KAMINSKI Councilmember, District 3 Alternate Member 2 TOMMY MOSER Councilmember, District 4 CITY OF LA PORTE FISCAL AFFAIRS COMMITTEE MEETING AGENDA Notice is hereby given of a meeting of the City of La Porte Fiscal Affairs Committee to be held on January 26, 2015, in the City Hall Council Chambers, 604 W. Fairmont Parkway, La Porte, Texas, beginning at 4:45 PM regarding the items of business according to the agenda listed below: 1. Call to order 2. Consider approval of minutes of the October 27, 2014, meeting of the Fiscal Affairs Committee - P. Fogarty 3. Receive and review First Quarter (FY2015) Investment Report - M. Dolby 4. Receive and review month of September, October and November (FY2014) Purchasing Card Expenditures - M. Dolby 5. Set date for next meeting — M. Dolby 6. Administrative Reports — C. Alexander 7. Committee Comments regarding matters appearing on agenda — Committee members Engelken, Leonard, Moser, and Martin 8. Adjourn In compliance with the Americans with Disabilities Act, the City of La Porte will provide for reasonable accommodations for persons attending public meetings. To better serve attendees, requests should be received 24 hours prior to the meetings. Please contact Patrice Fogarty, City Secretary, at 281.470.5019. CERTIFICATION I certify that a copy of the January 26, 2015 January 26, 2015, agenda of items to be considered by the Fiscal Affairs Committee was placed on the City Hall Bulletin Board on January 20, 2015. Patrice Fogarty, City Secretary CHUCK ENGELKEN, CHAIR JAY MARTIN Councilmember District 2 Councilmember District 5 Committee Member Alternate Member 1 DARYL LEONARD DOTTIE KAMINSKI Councilmember District 3 Councilmember At Large B Committee Member Alternate Member 2 TOMMY MOSER Councilmember District 4 Committee Member MINUTES OF MEETING OF FISCAL AFFAIRS COMMITTEE OCTOBER 27, 2014 The Fiscal Affairs Committee met on October 27, 2014, at 4:30 p.m., in the La Porte City Hall Council Chambers, 604 West Fairmont Parkway, La Porte, Texas, to consider the following items of business: 1. Call to Order Chairman Chuck Engelken called the meeting to order at 4:31 p.m. Present were: Committee Member Tommy Moser, Alternate Member 1 Jay Martin and Alternate Member 2 Dottie Kaminski, who arrived at 4:42 p.m. Absent: Committee Member Daryl Leonard. Also present were City Secretary Patrice Fogarty, City Manager Corby Alexander, Assistant City Manager Traci Leach, Finance Director Michael Dolby, Treasurer Shelley Wolny, and Purchasing Manager Cherell Daeumer. Alternate Member 1 Jay Martin will vote in these proceedings because regular Committee Member Daryl Leonard is absent. Alternate Member 2 Dottie Kaminski will not vote in these proceedings. 2. Consider approval of Minutes of the September 22, 2014, meeting of the Fiscal Affairs Committee – S. Harris Committee Member Moser moved to approve the minutes of the September 22, 2014, meeting. Alternate Member 1 Martin seconded. MOTION PASSED. Ayes: Chairman Engelken, Committee Member Moser and Alternate Member 1 Martin Nays: None Absent: Committee Member Leonard 3. Receive and review Fourth Quarter (FY2014) Investment Report – M. Dolby Treasurer Shelley Wolny presented the Fourth Quarter (FY2014) Investment Report and reported the Portfolio Earnings are 116 percent of what the City budgeted. 4. Receive and review month of June, July and August (FY2014) Purchasing Card Expenditures – M. Dolby Purchasing Manager Cherell Daeumer presented the months of June, July and August (FY2014) Purchasing Card Expenditures. 5. Consider approval or other action regarding a recommendation to the La Porte City Council to amend the City of La Porte’s Investment Policy – S. Wolny Page 1 of 2 October 27, 2014, Fiscal Affairs Committee Minutes Treasurer Shelley Wolny presented a summary. Chairman Engelken commented there seems to be a bit of a lag since the Public Investment Act was updated during the 2013 Legislative Session and revisions are just now being made by the City. Treasurer Shelley Wolny advised some of the changes have been previously included, and the new items are clean-up items. Committee Member Moser moved to approve the recommendation to the La Porte City Council to amend the City of La Porte’s Investment Policy. Alternate Member 1 Martin seconded. MOTION PASSED. Ayes: Chairman Engelken, Committee Member Moser, and Alternate Member 1 Martin Nays: None Absent: Committee Member Leonard 6. Receive and review Local Bidder Preference Policy and Local Bidder Preference Application – M. Dolby Purchasing Manager Cherell Daeumer presented a summary. Sections 271.905 and 271.9051 of the Texas Local Government Code allow a municipality to have a local bidder’s preference policy. Per the Fiscal Affairs recommendation, the threshold was lowered from $50,000 to $25,000 to also include formal quotes. The City Attorney recommended removal of best value language to comply with state statutes. The policy would only apply to quotes/bids awarded to lowest responsible bidder. 7. Set date for next meeting – M. Dolby The Committee set January 26, 2015, at 5:00 p.m., as the date and time for the next meeting. 8. Administrative Reports – C. Alexander City Manager Corby Alexander had nothing additional to report. 9. Committee Comments – Matters appearing on agenda; Recognition of community members, city employees, and upcoming events; Inquiry of staff regarding specific factual information or existing policy. Committee member Moser commented the economy is good. 10. Adjourn There being no further business, Committee Member Moser moved to adjourn the meeting at 4:58 p.m. Committee Member Martin seconded. MOTION PASSED. Respectfully submitted, ________________________________ Patrice Fogarty, City Secretary Passed and approved on the _____ day of ___________, 2014. Page 2 of 2 October 27, 2014, Fiscal Affairs Committee Minutes ________________________________ Chairman Chuck Engelken Page 3 of 2 October 27, 2014, Fiscal Affairs Committee Minutes CITY OF LA PORTE Interoffice Memorandum TO: Chuck Engelken, Councilmember Daryl Leonard, Councilmember Tommy Moser, Councilmember Jay Martin, Councilmember Dottie Kaminski, Councilmember Corby Alexander, City Manager Traci Leach, Assistant City Manager FROM: Michael Dolby, Director of Finance Shelley Wolny, Treasurer DATE: January 8, 2014 SUBJECT: Quarterly Investment Report For the first quarter of the 2015 fiscal year, the City’s investment portfolio yield averaged 0.35%, which is above the average yield of our benchmark at 0.08% (see graph below). The City’s investment portfolio exceeded the benchmark by an average of 27 basis points for the year, which equates to approximately $27,587 in additional earnings for the year. Our benchmark is the 6-month T-Bill rate. The total interest earned through November 2014 for all funds is $35,659, which is 33.85% of the budget of $105,350. City vs. Benchmark 0.40% 0.35% 0.30% 0.25% 0.20% 0.15% 0.10% 0.05% ` 0.00% Portfolio Yield Benchmark At December 31st, the City’s portfolio totaled $57,472,237 and consisted of 36% in Texpool, 33% in Agency Notes and 31% in Logic. The portfolio remains proportionately spread between the two investment pools and agencies to maintain adequate liquidity while pursuing opportunities for to optimize yield. Staff will continue to focus on laddering and diversifying the portfolio through the purchase of agencies to strengthen returns. 1 By Investment Type 31% 33% 36% Texpool Logic Agency Notes At the end of the first quarter, the City’s portfolio consisted of 67% of the portfolio maturing overnight, 16% maturing in 12-24 months and 17% maturing beyond two years. By Investment Maturity 17% 16% 67% 0% Overnight 1-12 Months 12-24 Months 24-36 Months Currently, the 3-month T-Bill is at 0.03%; 2-year, at 0.64%; 5-year, at 1.64%; and, the 20-year is at 2.55% (see yield curve below). A year ago, the 20-year treasury was yielding 3.52%. Rates have decreased on the longer end of the yield curve. The 20 year treasury dropped nearly 50 basis points from 3.01% to 2.55%. Rates along the short end have increased slightly, and there have been no changes to the overnight rate. 2 Yield Curve 4.00% 3.00% 2.00% 1.00% 0.00% Treasury Bills 3 months ago current The most current overnight rate was set on December 16, 2008 at 0.00% to 0.25%. Last quarter it was anticipated that the Federal Reserve would increase the overnight rate as early as the spring, but now projections are that it will not happen until after April. While the U.S. economy continues to show signs of strength and the employment situation has been steadily improving, the Fed is projected to keep rates low until possibly May. Fears of deflation, driven in part by falling gas prices, and weak overseas economies continue to be factors. The next Fed meeting is scheduled for January 27-28. Any future increases will certainly be data dependent. We will continue to focus on laddering the portfolio to maintain a constant cash flow and a liquid position. 2 Year T-Note 8.00% 6.00% 4.00% 2.00% 0.00% In summary, we will continue to invest the City’s funds in conservative investments, as authorized by the Public Funds Investment Act, always keeping in mind Safety first, and then Liquidity and lastly Yield. 3 Portfolio Composition and Value as of December 31, 2014 80.00% 60.00% Par Book Market Days to Value Value Value Maturity Investment Pools 38,472,237 38,472,237 38,472,237 52 40.00% Agencies 19,000,000 19,000,000 18,986,794 726 Total 57,472,237 57,472,237 57,459,031 274 20.00% 0.00% Investment Pools Agencies Dec-14 Dec-13 Investment Maturity Schedule as of December 31, 2014 1-12 months 1-2 years Book Value Percent Overnight 38,472,237 66.94% 1-12 months - 0.00% Overnight 1-2 years 9,000,000 15.66% 2-3 years 10,000,000 17.40% Total 57,472,237 100.00% 2-3 years Portfolio Performance for the month of December 31, 2014 Weighted Portfolio Benchmark Average 0.30% Yield Yield* Maturity Pooled Funds 0.34% 0.11% 9.37 months 0.20% Bond Funds 0.04% 0.03% 49 days Total 0.19% 0.07% 9.19 months 0.10% 0.00% *The pooled funds benchmark is based on the average monthly yield of a 6-month Treasury.
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