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View Document INTERNATIONAL TABLE TENNIS FEDERATION ANNUAL GENERAL MEETING Minutes of the Annual General Meeting of The International Table Tennis Federation held on Tuesday 28 April 2015 at 09h00 in Suzhou Expo Centre, 2nd floor, Suzhou, China. 1. Welcome and Opening Address: the Chair, Mr. Adham Sharara, welcomed all delegates to the meeting and thanked the Chinese Table Tennis Association and Suzhou Municipal Government for organising the championships in Suzhou. This would be the first AGM for the ITTF with a specifically elected Chair conducting the meeting. He outlined the procedures to be followed during the AGM. He explained further that agenda items with regard to presentations will be dealt with in the “open” part of the meeting, after which the official meeting would resume only with the association delegates and AGM accredited attendees. 2. President’s remarks: Mr. Thomas Weikert welcomed all to the AGM and congratulated the Organizing Committee for the good conditions offered to the participants. He expressed sympathy for the Nepal delegation due to the devastating earthquake recently. 3. Roll call of associations present and verification of proxies: the CEO confirmed that there were 117 associations present, and 8 proxies allocated, for a total 125 votes. 4. Appointment of scrutineers: 1-AGM-04-2015 The AGM appointed the following as scrutineers from the nominations provided by the Continental Federations: Africa: Damien Madiki and Madhu Gudka Asia: Cristina Chee and Khawaja Hassan Wadood Europe: Sandra Deaton and Beatrice Romanescu Latin America: Pedro Uribe and Nestor Tenca North America: Tony Kiesenhofer and Mike Babuin Oceania: Will Goodier and Paul Kyle 5. Confirmation of the minutes of the AGM held on 30 April 2014 in Tokyo, Japan: the AGM adopted the minutes of the Annual General Meeting held on 30 April 2014, and the Chair signed the minutes. 6. Presentations: the AGM acknowledged the contributions made by the following persons and organisations: 6.1 Merit awards: Viljar Kasemaa (received the award earlier) 6.2 Members of the Executive Committee made presentations to: Page 1/14 Annual General Meeting - Minutes • the Chinese Table Tennis Association for hosting the 2015 World Championships. • Suzhou Municipal Government for its contribution to organising the World Championships. • China Unicom as major sponsor of the World Championships. • TISSOT as major sponsor of the World Championships. • Double Happiness as equipment sponsor for its contribution to table tennis and the World Championships. • Butterfly as equipment sponsor for its contribution to table tennis and the World Championships. • Gerflor as sports floor sponsor of the World Championships. • CCTV for its excellent TV coverage of the World Championships. • the German TTA for the best World Cup held in 2014. • the TTA Thailand for the best World Tour event held in 2014. • the Chinese TTA for hosting the 2014 World Junior Championships. • the Paraguay TTA for the best Global Junior Circuit event held in 2014. • the Barbados TTA for hosting the 2014 World Cadet Challenge. • the Paraguay TTA for the best ITTF continental event held in 2014. • Mrs Etsuko Enami, Project Manager, for 15 years of dedicated service to the ITTF. • Sheikha Naimah A. Jaber Al Sabah for her contribution to the development of Women in Sport. 6.3 2016 World Championships: an update was provided by the tournament director of the World Championships to be held in Kuala Lumpur, Malaysia. 6.4 2016 Olympic and Paralympic Games: the presentation made by Mr Carlos Leon and Mr Edimilson Pinheiro on behalf of Rio 2016. 6.5 2017 World Championships: the presentation made by the German TTA (DTTB) and representatives of the city of Düsseldorf selected by DTTB after internal bid process. 6.6 ITTF Development Programme: the presentation made by Mr Glenn Tepper, Deputy CEO. 6.7 ITTF Media and Promotion activity: the presentation made by the staff of the ITTF Asia-Pacific Office. Following the above award and video presentations, the open session of the AGM concluded. 7. Applications for membership: The ITTF Executive Committee proposed to the AGM to accept the membership application of “Sao Tome & Principe” and “South Sudan”, both submitted according to the ITTF Constitution and meet all membership requirements. 2-AGM-04-2015 The AGM accepted unanimously applications for membership received from “Sao Tome & Principe” and “South Sudan”. Page 2/14 Annual General Meeting - Minutes As a result of the acceptance of new members, the AGM noted that the ITTF now had 222 member associations becoming the largest international sports federation in the world in terms of member associations. 8. Report of the Nominations Committee: The Nominations Committee Chairman report was accepted. 9. Annual reports from the Executive Committee: the AGM adopted the following reports: 9.1 Past President: Adham Sharara (to 31.08.2014) (document A1) 9.2 President: Thomas Weikert (from 1.09.2014) (document A2) 9.3 Deputy President: Khalil Al-Mohannadi (document A3) 9.4 Executive Vice President (Finance): Petra Sörling (document A4) 9.5 Executive Vice-President: Bruce Burton (from 1.09.2014) (document A5) 9.6 Executive Vice-President: Patrick Gillmann (document A6) 9.7 Executive Vice-President: Chérif Hajem (document A7) 9.8 Executive Vice-President: Masahiro Maehara (document A8) 9.9 Executive Vice-President: Melecio Rivera (document A9) 9.10 Executive Vice-President: Shi Zhihao (document A10) 10. Annual reports from the Continental Federations: the AGM adopted the following reports: 10.1 Africa (document B1) 10.2 Asia (document B2) 10.3 Europe (document B3) 10.4 Latin America (document B4) 10.5 North America (document B5) 10.6 Oceania (document B6) 11. Annual reports from the CEO, Deputy CEO and Directors: the AGM adopted the following reports: On behalf of the AGM delegates the Chairman wanted to thank Mrs Farago for the help and cooperation in the period of transition between Mr Sharara and Mr Weikert. The President endorsed his words. 11.1 Chief Executive Officer (document C1) 11.2 Deputy Chief Executive Officer (document C2) 11.3 Competitions Program (document C3) 11.4 Development Program (document C4) 11.5 Education and Training Program (document C5) 11.6 Marketing Program (document C6) 11.7 Operations Program (to 31.12.2014) (document C7) 12. Annual reports from committees and OPC: the AGM adopted the following reports: 12.1 Equipment Committee (document D1) 12.2 Media Committee (document D2) 12.3 Nominations Committee (document D3) 12.4 Para Table Tennis Division (document D4) 12.5 Rules Committee (document D5) 12.6 Sports Science and Medical Committee (document D6) 12.7 Umpires’ and Referees’ Committee (document D7) 12.8 Veterans’ Committee (document D8) 12.9 Olympic and Paralympic Commission (document D9) Page 3/14 Annual General Meeting - Minutes 13. Finance: the AGM received the financial report and presentation from the Executive Vice President in charge of Finance. The detailed financial report with comparative historical analysis was presented by the CEO: 13.1 Audited Financial Statement 2013 (document E1): The Audited report and Financial statements for 2013 were circulated to all concerned in September 2014, and need to be adopted at this AGM. 13.2 Audited Financial Statement 2014 (circulated on 13 April 2015 and redistributed at the start of the WTTC and at the meeting) • Consolidation of all operations was conducted including the Singapore Office audit. • ITTF’s finances are in good shape and healthy with an overall surplus of over USD 9 million at the end of 2014, getting closer to the target of having a 1 year operation reserve. • To be on the safe side ITTF should have about 11 million in reserve, and anything above can be invested or used for development and other priority projects. • Deferred revenue of CHF 4 million can be used in 2015-16 from the Olympic funding. • The book value of the ITTF Headquarters show as CHF 3.59 million, but with an estimated market value of more than CHF 12 million. • Marketing income from TMS has increased; ITTF received USD 6.7 million in 2014. • There are two new sources of income: (a) guarantee amount for the use of the ITTF museum collection in Shanghai; and (b) the rental income from the space not used by ITTF at the Headquarters in Lausanne. • If in the future the ITTF office moves to the House of Sport in Lausanne, the ITTF building could be fully rented for extra income or sold for profit. • Staff expenses were reduced percentage wise, but the total expenses remained stable in all areas except promotion costs under “other expenses” which increased due to intensive work to improve in this area recently. • Adjustment of the second part of the quadrennial budget for the years of 2015-2016 is not necessary due to the healthy surplus. • The closing evaluation meeting with the auditors and Risk Assessment Seminar were planned for mid-June 2015 with the participation of the Finance Committee and staff in charge of finances. • The Executive Committee decided to show the Financial Statements in USD as of 2016 since the Swiss law changed recently to allow the use of any currency for financial statements. • Mr Alaor Azevedo recommended that the item “Other expenses” be broken down to actual expense categories to provide a clearer understanding. 13.3 Appointment of Auditors for 2015 and 2016: the Executive Committee recommended the appointment of Ernst and Young as independent auditors for 2015 and 2016. 3-AGM-04-2015 The AGM unanimously approved: 3.1 the audited financial statements for the year ended 31 December 2013 3.2 the audited financial statements for the year ended 31 December 2014 3.3 the appointment of Ernst and Young as independent auditors for the financial years of 2015 and 2016 Page 4/14 Annual General Meeting - Minutes 14.
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