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Minutes of Connect Charter School Society, Board of Directors Meeting January 24, 2015 at Connect Charter School

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Minutes of Connect Charter School Society, Board of Directors Meeting January 24, 2015 at Connect Charter School Minutes of Connect Charter School Society, Board of Directors Meeting January 24, 2015 at Connect Charter School Board members present: Wendy Baillie (Vice Chair), Mark Blake, Luana Comin-Sartor, Tim Edwards, Susan Gaetz, Denise Kitagawa, David McKenzie, Gavin Peat, Dave Robinson, Mackenzie Regent and Jeff Turner. Board members absent: Harold Lemieux (Chair), Chas Filipski, Lindsay Hogan, Dr. Ashley Nixon, and Dr. Norm Vaughan. Staff present: Susan Chomistek (SuPerintendent), Darrell Lonsberry (Principal), Scott Petronech (Assistant PrinciPal), Dr. Phil Butterfield (Assistant PrinciPal), Myra Penberthy, (Secretary Treasurer). Board Vice Chair Ms. Wendy Baillie declared a quorum and called the meeting to order at 11:59 am. Motion 37.14 by Mark Blake, THAT the January 24, 2015, Board meeting agenda be approved. Carried Motion 38.14 by Luana Comin-Sartor, THAT the December 16, 2014, Board meeting minutes be approved. Carried Ms. Myra Penberthy and Ms. Luana Comin-Sartor presented the November 30, 2014 financial statements which were reviewed at the December 19, 2014, Audit & Finance committee meeting. Motion 39.14 by Denise Kitagawa, THAT the financial statements for November 30, 2014, be approved as received. Carried Motion 40.14 by Dave Robinson, THAT the resignation of Ms. Michelle Hodgson as library technician be accepted with regret. Carried Review of Proposed Regulations of the new education Act, Denise Kitagawa • Ms. Kitagawa recognized the work of Mr. Don Falk, Superintendent of New Horizons School, who has summarized the impact of the new regulations on charter schools. • Ms. Kitagawa met with Ms. Chomistek, Mr. Lonsberry, and Dr. Butterfield and has summarized the policy work that is necessary. See Appendix “A”. Meeting with the Minister of Education, Susan Chomistek • Ms. Chomistek and Ms. Baillie will be attending the meeting on February 4, 2015, in Edmonton on behalf of Connect Charter School. • The Board discussed the questions presented by the Minister of Education: two or three examples of how we are moving forward with the Inspiring Education agenda, the two key challenges we are facing, and our perspective regarding Grade 12 Diploma weightings. Connect Charter School will respond specifically to these questions at the meeting. The meeting terminated at 12:40 pm. _______________________________ Wendy Baillie, Vice Chair Connect Charter School Society Board Meeting January 24, 2015 Appendix “A” Meeting Notes January 12, 2015 Attendees: Susan Chomistek, Darrell Lonsberry, Phil Butterfield, Denise Kitagawa Purpose: To review the proposed regulations for the new Education Act so as to identify any established Connect Charter School Society Board policies that may need to be updated and any areas where we may need to develop new policy. NOTE: Don Falk (Co-Vice President of TAAPCS and Superintendent, New Horizons Charter School) prepared a highlighted and annotated version of the draft regulations, which was very helpful in focusing our review. Background: The new Education Act received Royal Assent in late 2012 and is effective September 2015. In order to meet legislative requirements, 16 regulations have been developed to support the Act. The regulations are open for public comment until January 31, 2015. Following the comment period, the regulations will go through the final stages of the government approval process. It’s our understanding that we will need to align our policies and procedures with the regulations not later than September 2015. More information (including anticipated timing re: final versions of the regulations) may be available from Randy Clarke’s presentation to TAAPCS on January 16. Summary: A number of existing policies will need to be updated and reviewed and a couple of new policies may be required. A detailed overview begins on the page 2 of these notes. Governance Committee Board Procedures Regulation Petitions & Public Notices Regulation Facilities Committee Borrowing Regulation Finance and Audit Committee Alberta School Foundation Fund Regulation Borrowing Regulation Disposition of Property Regulation Investment Regulation School Fees Regulation Student Transportation Regulation School Operations Committee Petitions and Public Notices Regulation Student Record Regulation Student Transportation Regulation School Councils Regulation (David McKenzie?) PLUS all others listed above Timing: To meet the September 2015 deadline, we will need to have all revised/new policies approved not later than the end of the current school year. Accordingly, any policy changes will have to be approved no later than the June 16 Board meeting and any new policies will have to have first reading no later than the May 19 Board meeting. Because the Board doesn’t always meet in June, we may wish to aim for a one- month shorter timeframe. We also need to keep in mind that we don’t know when we’ll have the final version of the regulations. Connect Charter School Society Board Meeting January 24, 2015 2 Detailed Discussion Notes: Alberta School Foundation Fund Regulation • describes how/when Alberta Education will fund schools for each eligible student • applies to charter schools • no policy work required; Finance and Audit Committee may wish to review for information purposes Board Procedures Regulation • entirely new • applies to charter schools • Governance Committee to review and update policy (and potentially by-laws) as required Borrowing Regulation • new regulation but much of it is in the current School Act • applies to charter schools • Finance and Audit Committee to review, primarily for information but also to specifically for any implications re: short-term computer equipment financing • Facilities Committee to review and consider implications of section on energy conservation financing Charter Schools Regulation • much of this is in the current School Act and associated regulation • a few points have implications for our next charter renewal and annual AEP/AERR submissions • the province-wide cap of 15 charter schools is not in the new regulation • individual charter enrolment caps continue in the new regulation • for information only, subparagraphs 8(1)(c) [evidence the charter board is working collaboratively with stakeholders and demonstrating broad levels of community engagement] and 8(1)(d) [evidence the charter school uses research-informed practices to create innovative learning environments and improve standard learning outcomes] are in existing regulation, but to this point haven’t been consistently applied in the charter renewal process • new regulation re: multiple locations (paragraph 10) o A charter board may operate a charter school in more than one location only if a single school building cannot accommodate the expected number of students identified in the charter • TAAPCS has highlighted the following new (unfunded) regulation (paragraph 13) o A charter board is responsible for sharing research, innovations and best practices with other educational stakeholders, including post-secondary and public schools • for information only, subparagraphs 14(6) [no member of a governing body of a charter board shall receive remuneration for acting as a member of the governing body] and 14(7) [a board may reimburse members of its governing body for any expenses they incur in the course of performing their duties] are in existing regulation Disposition of Property Regulation • a few changes to existing regulation that have potential implications for our quest for a second campus • Finance and Audit Committee to determine whether any changes are needed to policy 3.02 Fiscal Management and/or whether a new policy is required for disposition of property Early Childhood Services Regulation – N/A to Connect Charter School Establishment of Separate School Districts Regulation – N/A to Connect Charter School Connect Charter School Society Board Meeting January 24, 2015 3 Home Education Regulation – N/A to Connect Charter School Investment Regulation • entirely new, with no similar existing regulation and no similar content in the current School Act • Finance and Audit Committee to determine what changes are needed to policy 3.02 Fiscal Management and/or whether a new policy is required Petitions and Public Notices Regulation • School Operations Committee to draft new policy (needed to comply with Division 2, paragraph 9 re: administration of petitions other than those received under section 102, 111 or 190 of the Education Act) • initial thoughts are that the policy statement should refer to communications policy first and this new policy would be a “last resort” • Governance Committee to determine whether any changes to by-laws or governance policy required by Part 2 – Public Notice Private Schools Regulation – N/A to Connect Charter School School Council Regulation • initial review suggests existing School Council policy and by-laws should be fine / grandfathered • Darrell and/or David McKenzie and/or Denise to review with School Council executive School Fees Regulation • all new regulation, applies to charter schools • working group to review existing policy 3.01 (Darrell, Susan, Myra, Denise) • then to Finance and Audit Committee (and others as needed?) Special School Tax Levy Plebiscite Regulation – N/A to Connect Charter School Student Record Regulation • School Operations Committee determine what changes are needed to policy 6.01 (including ensure appropriate delegation of board authority re: 2 and other items, be aware of what needs to be culled or added during next systemic records review) •
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