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Annual General Meeting (AGM) 2021 April 25

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Annual General Meeting (AGM) 2021 April 25 Page 1 of 75 2021 AGM Package Contents Annual General Meeting (AGM) 2021 April 25 AGM Draft Agenda 2 President’s Report 7 AGM Proposed Rules of Order 12 AGM Order Paper of Proposed Resolutions 14 2020 RGM Draft Minutes 16 2019-2020 Audited Financial Statement Summary 30 2021-2022 Budget 44 AGM Draft Proposed Resolutions Special Resolution to Amend Bylaws 46 Administrative Resolutions 49 Advocacy Resolutions 51 AGM Evaluation Form 75 ASCA 2021 AGM Evaluation Survey LINKS TO ADDITIONAL DOCUMENTS REFERENCED Alberta School Councils’ Association Objects of Incorporation Alberta School Councils’ Association Bylaws Alberta School Councils’ Association Board of Directors 2021-2024 Vision Path Alberta School Councils’ Association Advocacy Policy Manual Alberta School Councils’ Association Annual Advocacy in Action Update to Members Sponsor Page 2 of 75 Draft AGENDA ASCA Annual General Meeting, April 25, 2021 Room opens: 7:30 a.m. Call to Order: 8:00 a.m. Lunch break: 12:00-12:45 Reconvene: 12:45 p.m. 1 | Page Draft ASCA 2021 AGM Agenda 04.25.21 Page 3 of 75 7:30 Delegates/attendees Check-in, Welcome 7:45 ASCA Staff Housekeeping 7:58 Assembly National Anthem https://www.youtube.com/watch?v=4lZDXs3uuMc 8:00 President B. Rai Call to Order Territory Acknowledgement President’s Address ASCA Staff Housekeeping 1. AGM Chair Test Vote President B. Rai ASCA Member Voting Election Buddy Delegates AGM Chair Declaration of results President Brandi Rai 2. AGM Chair Call for motion to Approve Parliamentarian President B. Rai ASCA Member Voting “_____________ School Council, represented by (name of Voting Delegates Delegate or Proxy Holder) moves that Becky Kallal be accepted as Meeting Moderator Parliamentarian.” No seconder required ASCA Member Voting Questions, comments Delegates AGM Chair Approval by Unanimous Consent President Brandi Rai OR Election Buddy: simple (+50%) majority required Declaration of results 3. Parliamentarian Address Overview virtual meeting protocols and etiquette 4. AGM Chair Call for a motion to Approve the 2021 AGM Rules of Order President B. Rai ASCA Member Voting “_____________ School Council, represented by (name of Voting Delegates Delegate or Proxy Holder) moves that the 2021 AGM Rules of Order be Meeting Moderator accepted as presented.” No seconder required ASCA Member Voting Questions, comments Delegates AGM Chair Approval by Unanimous Consent President Brandi Rai OR Election Buddy: simple (+50%) majority required Declaration of results 2 | Page Draft ASCA 2021 AGM Agenda 04.25.21 Page 4 of 75 5. AGM Chair Call for motion to Approve Agenda President B. Rai ASCA Member Voting “_____________ School Council, represented by (name of Voting Delegates Delegate or Proxy Holder) moves that the Agenda be approved as Meeting Moderator presented.” No seconder required ASCA Member Voting Questions/comments concerning the Agenda. Delegates AGM Chair Approval by Unanimous Consent OR President Brandi Rai Election Buddy: simple (+50%) majority required Declaration of results 6. AGM Chair Call for motion to Approve the 2020 RGM Minutes President B. Rai ASCA Member Voting “_____________ School Council, represented by (name of Voting Delegates Delegate or Proxy Holder) moves that the 2020 Draft Regular General Meeting Moderator Meeting Minutes be approved, as presented.” No seconder required ASCA Member Voting Questions/comments concerning the 2020 RGM Minutes Delegates AGM Chair Approval by Unanimous Consent President Brandi Rai OR Election Buddy: simple (+50%) majority required Declaration of results 7. Financial Reporter(s) Financial Report Director J. Surgenor 1. Audited Financial Statement, Auditor’s Report 2019-2020 fiscal Director S. Hobday year 2. Membership Fees 3. ASCA’s Current Reality 4. Board-approved 2021-2022 Budget ASCA Member Voting Questions and comments for the Board from the membership Delegates regarding the Financial Report 8. Resolutions Facilitator(s) Credentials Report: Number of votes in the assembly Vice President S. Odishaw Director K. Scott 9. Resolutions Facilitator(s) Presentation and background on ASCA Board sponsored Special Vice President S. Odishaw Resolution SR21-01 Director K. Scott Resolutions Facilitator(s) Call for a motion to approve SR21-01 Vice President S. Odishaw Director K. Scott “_____________ School Council, represented by (name of Voting ASCA Member Voting Delegate or Proxy Holder) moves that the Alberta School Councils’ Delegates Association Bylaws be amended as presented, and ________ School Council, represented by (name of Voting Delegate or Proxy Holder) seconds the motion”. 3 | Page Draft ASCA 2021 AGM Agenda 04.25.21 Page 5 of 75 9. ASCA Member Voting Questions/comments/amendments re: SR21-01 Cont. Delegates Statement of final motion (as presented or amended) on SR21-01. Closing remarks Resolution Mover. Resolutions Facilitator(s) Statement of final motion. Vice President S. Odishaw Director K. Scott AGM Chair Approval by Unanimous Consent President Brandi Rai OR Election Buddy: seventy-five percent (75%) approval required Declaration of results 10. Resolutions Facilitator(s) Presentation and background of 2021 proposed Administrative Vice President S. Odishaw Resolutions A21-01 and A21-02 Director K. Scott Call for a motion on each A21-01 and A21-02, respectively. ASCA Member Voting “_________ School Council, represented by (name of Voting Delegate Delegates or Proxy Holder) moves that Administrative Resolution A21 - ___ be approved as presented and ________ School Council, represented by (name of Voting Delegate or Proxy Holder) seconds the motion”. ASCA Member Voting Questions/comments/amendments Delegates Closing remarks Resolution Mover. Resolutions Facilitator(s) Statement of final motion on each Administrative Vice President S. Odishaw Resolution, respectively. Director K. Scott AGM Chair Approval by Unanimous Consent President Brandi Rai OR Election Buddy: simple (+50%) majority required Declaration of results 11. Nominations Facilitator Overview of the nominations process, changes, confirmation, and Director R. Haggarty affirmation of nominations received for: Directors, five (5) positions; five (5) candidates Candidate/Director speeches: 3 minutes each 12. Nominations Facilitator Announcement of Acclaimed Directors AGM Chair President Brandi Rai 4 | Page Draft ASCA 2021 AGM Agenda 04.25.21 Page 6 of 75 13. Resolutions Facilitator(s) Presentation and background of Proposed Advocacy Resolutions P21- Vice President S. Odishaw 01 to P21-11, followed by Emergent Resolutions as agreed upon by Director K. Scott Voting Delegates Resolutions Facilitator(s) Call for a motion on each individually. Vice President S. Odishaw Director K. Scott ASCA Member Voting “_____________ School Council, represented by (name of Voting Delegates Delegate or Proxy Holder) moves that the request statements within Meeting Moderator Proposed Advocacy Resolution P21-xx be approved as presented.” “____________ School Council, represented by (name of Voting Delegate or Proxy Holder) seconds the motion”. Questions/comments/amendments (seconder required) P21 Proposed Advocacy Resolutions or Emergent Resolutions Closing remarks Resolution Mover. Resolutions Facilitator(s) Statement of final motion (as presented or amended) of each. Vice President S. Odishaw Director K. Scott AGM Chair Approval by Unanimous Consent President Brandi Rai OR Election Buddy: simple (+50%) majority required Declaration of results (for each of P21-01 – P21-11) 14. Resolutions Facilitator(s) First Call for Proposed 2022 Advocacy Resolutions Vice President S. Odishaw Director K. Scott 15. AGM Chair Closing Remarks and Adjournment President B. Rai 5 | Page Draft ASCA 2021 AGM Agenda 04.25.21 Page 7 of 75 2021 ASCA AGM PRESIDENT’S REPORT April 25, 2021 ASCA Member School Councils, guests, and observers: It is my pleasure to provide you with a written summary of the past year at Alberta School Councils’ Association (ASCA). In the year since I was acclaimed as President in the first ever virtual AGM for ASCA, many events have occurred – within ASCA and across the globe – with so much impact in our lives. In April, May, and June of 2020 we experienced the beginning stages of a pandemic that would forever influence so many aspects of our lives, including the education of our precious children. We have come together, over and over again, in so many ways, for so many reasons to help each other survive and thrive during this historical event. Over the summer months, like so many others, ASCA did not rest. There were numerous things happening in the education landscape behind the scenes, preparing for an anticipated safe and healthy return to in-school learning. The hard work, dedication, and care of education staff combined with families working diligently to follow health protocols has seen us through a year none of us could have anticipated. The activities of ASCA during September and early October were focused on providing resources, services and supports to school councils across Alberta. We planned for our virtual Regular General Meeting (RGM) in mid-October and represented the parents and school councils we heard from related to the return to in-school learning, to the Minister, stakeholders, and partners. While most students were grateful to be successfully back inside their school buildings, many were experiencing interruptions in their learning as their classes, or cohorts, were forced to isolate for two weeks, often on more than one occasion. The mental health and well- being of students, family and education staff has
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