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Special Council Meeting Minutes Page 186 June 22, 2020

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Special Council Meeting Minutes Page 186 June 22, 2020 Special Council Meeting Minutes Page 186 June 22, 2020 A special meeting of the Council of The Corporation of the City of Waterloo was held electronically on June 22, 2020 at 11:01 a.m. using Cisco WebEx video conferencing and streamed live via YouTube. SPECIAL COUNCIL MEETING Monday, June 22, 2020 11:00 AM Minutes Mayor Jaworsky in the Chair 1. ROLL CALL At this time, Mayor Jaworsky requested a roll call of the members of Council present and responding. PRESENT: Mayor Dave Jaworsky, Councillor Sandra Hanmer, Councillor Royce Bodaly, Councillor Angela Vieth, Councillor Diane Freeman, Councillor Jen Vasic, Councillor Jeff Henry, Councillor Tenille Bonoguore 2. TERRITORIAL ACKNOWLEDGEMENT Mayor Jaworsky opened the meeting with the following Territorial Acknowledgement: We would like to begin by acknowledging that the land on which we gather today is the land traditionally used by the Haudenosaunee, Anishnaabe and Neutral People. We also acknowledge the enduring presence and deep traditional knowledge and philosophies of the Indigenous People with whom we share this land today. Special Council Meeting Minutes Page 187 June 22, 2020 3. MOMENT OF REFLECTION The Mayor provided Council with a moment of reflection. 4. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF No disclosure of pecuniary interest was declared by any member of Council at this point in the meeting. 5. APPROVAL OF MINUTES Moved by Councillor Hanmer, seconded by Councillor Bodaly: That the previous meeting minutes be approved. Mayor Jaworsky requested a recorded vote. Carried Unanimously 8 Voting in Favour (MAYOR JAWORSKY) (COUNCILLOR HANMER) (COUNCILLOR BODALY) (COUNCILLOR VIETH) (COUNCILLOR FREEMAN (COUNCILLOR VASIC) (COUNCILLOR HENRY) (COUNCILLOR BONOGUORE) a) May 25, 2020 – Special Council Meeting That the minutes of the special Council meeting held on May 25, 2020 be approved as printed. Carried Unanimously b) June 1, 2020 – Special Council Meeting That the minutes of the special Council meeting held on June 1, 2020 be approved as printed. Carried Unanimously Special Council Meeting Minutes Page 188 June 22, 2020 c) June 11, 2020 – Special Council Meeting That the minutes of the special Council meeting held on June 11, 2020 be approved as printed. Carried Unanimously 6. CONSENT MOTION Councillor Vieth requested that item 6 d) Proposed Demolition of Residential Dwellings: 550 Roy Schmidt Road and 558 Conservation Drive, Activa Holdings Inc. be removed from the consent motion. Councillor Bonoguore requested that item 6 c) Fence Variance Committee be removed from the consent motion. Moved by Councillor Vieth, seconded by Councillor Freeman: That consent motion items (a) and (b) be approved. Mayor Jaworsky requested a recorded vote. Carried Unanimously 8 Voting in Favour (MAYOR JAWORSKY) (COUNCILLOR HANMER) (COUNCILLOR BODALY) (COUNCILLOR VIETH) (COUNCILLOR FREEMAN (COUNCILLOR VASIC) (COUNCILLOR HENRY) (COUNCILLOR BONOGUORE) a) Title: 2020 First Quarter Health and Safety Report Report No.: CORP2020-031 Prepared By: Lisa Dunlop Moved by Councillor Vieth, seconded by Councillor Freeman: 1. That Council receives this report for information. Carried Unanimously Special Council Meeting Minutes Page 189 June 22, 2020 b) Title: Health and Safety Policy Statement Report No.: CORP2020-032 Prepared By: Lisa Dunlop Moved by Councillor Vieth, seconded by Councillor Freeman: 1. That Council approves the attached Health and Safety Policy Statement and authorizes the Mayor and Chief Administrative Officer to sign the policy statement. Carried Unanimously 7. ITEMS REMOVED FROM THE CONSENT MOTION a) Title: Fence Variance Committee Report No.: CORP2020-039 Prepared By: Julie Scott Julie Scott, Deputy City Clerk, responded to questions from Council. Moved by Councillor Vasic, seconded by Councillor Henry: 1. That CORP2020-039 be approved. 2. That the Fence Variance Committee be comprised of members of the Committee of Adjustment and the Secretary of the Fence Variance Committee shall be the Secretary of the Committee of Adjustment effective immediately. Mayor Jaworsky requested a recorded vote. Carried Unanimously 8 Voting in Favour (MAYOR JAWORSKY) (COUNCILLOR HANMER) (COUNCILLOR BODALY) (COUNCILLOR VIETH) (COUNCILLOR FREEMAN (COUNCILLOR VASIC) (COUNCILLOR HENRY) (COUNCILLOR BONOGUORE) Special Council Meeting Minutes Page 190 June 22, 2020 b) Title: Proposed Demolition of Residential Dwellings: 550 Roy Schmidt Road and 558 Conservation Drive, Activa Holdings Inc. Report No.: IPPW2020-037 Prepared By: Fredrick VanRooyen Moved by Councillor Vieth, seconded by Councillor Freeman: 1. That Council approve report IPPW2020-037. 2. That Council grant relief from the requirement of subsection 7.a. of the Demolition Control By-law to allow for the demolition of the existing dwellings at 550 Roy Schmidt Road and 558 Conservation Drive prior to obtaining Draft Approval of Plan of Subdivision 30T- 17403. 3. That Council authorize an extended timeframe of five (5) years to obtain a building permit to replace the demolished dwelling at 550 Roy Schmidt Road and 558 Conservation Drive, pursuant to subsection 6.a. of the Demolition Control By-law. Mayor Jaworsky requested a recorded vote. Motion Carried 7 Voting in Favour (MAYOR JAWORSKY) (COUNCILLOR HANMER) (COUNCILLOR BODALY) (COUNCILLOR VIETH) (COUNCILLOR FREEMAN (COUNCILLOR VASIC) (COUNCILLOR HENRY) 1 Voting in Opposition (COUNCILLOR BONOGUORE) 8. STAFF REPORTS a) Title: Award of Tender RFT20-11 and Funding Transfer Request – Lincoln Road Watermain and Road Widening Report No.: IPPW2020-035 Prepared By: Chris Dedman Special Council Meeting Minutes Page 191 June 22, 2020 Moved by Councillor Vasic, seconded by Councillor Henry: 1. That IPPW2020-035 be approved. 2. That Council approve the following funding transfers for the Lincoln Road Watermain and Road Widening to project #180025: $266,910 from existing Northfield Drive project #150058, $185,500 from existing Trails & Bikeways Master Plan Implementation project #120092, and $571,900 from existing Structurally Deficient Watermain Rehabilitation project #130044. 3. That on January 1, 2021, Council approve transferring $53,000 of 2021 funding to project #180025 for surface asphalt from the City- wide Resurfacing Roads non-routine project #120096 (ref #697), funding released in report IPPW2020-034. 4. That Council approves the award of RFT20-11 – Lincoln Road Watermain and Road Widening to E & E Seegmiller Limited for the submitted price of $1,029,827.00 plus unrecoverable HST in the amount of $18,124.96 for a total award value of$1,047,951.96. 5. That the Mayor and Clerk be authorized to sign the Agreement between The Corporation of the City of Waterloo and Seegmiller Limited, and any other documents related to this project, subject to the satisfaction of the City’s Director of Legal Services. Mayor Jaworsky requested a recorded vote. Carried Unanimously 8 Voting in Favour (MAYOR JAWORSKY) (COUNCILLOR HANMER) (COUNCILLOR BODALY) (COUNCILLOR VIETH) (COUNCILLOR FREEMAN (COUNCILLOR VASIC) (COUNCILLOR HENRY) (COUNCILLOR BONOGUORE) b) Title: Award of Tender RFT20-03 – Lorindale Street Reconstruction and Watermain Looping Report No.: IPPW2020-040 Prepared By: Caroline Amyot Moved by Councillor Freeman, seconded by Councillor Vasic: Special Council Meeting Minutes Page 192 June 22, 2020 1. That IPPW2020-040 be approved. 2. That Council approve funding transfers to the Lorindale Street reconstruction and watermain looping project #190108 of $876,000 from the Structurally Deficient Watermain Rehabilitation project #130044 (Ref #558) and $10,000 from the Colonial Creek Pump Station project #110097. 3. That Council approves the award of RFT20-03 – Lorindale Street Reconstruction and Watermain Looping to Alfred Fach Excavating Limited for the submitted price of $870,858.40 plus unrecoverable HST in the amount of $15,327.11 for a total award value of $886,185.51. 4. That the Mayor and Clerk be authorized to sign the Agreement between The Corporation of the City of Waterloo and Alfred Fach Excavating Limited, and any other documents related to this project, subject to the satisfaction of the City’s Solicitor. Mayor Jaworsky requested a recorded vote. Carried Unanimously 8 Voting in Favour (MAYOR JAWORSKY) (COUNCILLOR HANMER) (COUNCILLOR BODALY) (COUNCILLOR VIETH) (COUNCILLOR FREEMAN) (COUNCILLOR VASIC) (COUNCILLOR HENRY) (COUNCILLOR BONOGUORE) c) Title: 2019 YE Capital Report Report No.: CORP2020-033 Prepared By: Kim Reger Moved by Councillor Henry, seconded by Councillor Bonoguore: 1. That Council receive the report CORP2020-033 as information. Special Council Meeting Minutes Page 193 June 22, 2020 Mayor Jaworsky requested a recorded vote. Carried Unanimously 8 Voting in Favour (MAYOR JAWORSKY) (COUNCILLOR HANMER) (COUNCILLOR BODALY) (COUNCILLOR VIETH) (COUNCILLOR FREEMAN (COUNCILLOR VASIC) (COUNCILLOR HENRY) (COUNCILLOR BONOGUORE) d) Title: 2019 Investment Reporting Report No.: CORP2020-034 Prepared By: Kim Reger Moved by Councillor Henry, seconded by Councillor Hanmer: 1. That Council receives the report CORP2020-034 for information. Mayor Jaworsky requested a recorded vote. Carried Unanimously 8 Voting in Favour (MAYOR JAWORSKY) (COUNCILLOR HANMER) (COUNCILLOR BODALY) (COUNCILLOR VIETH) (COUNCILLOR FREEMAN (COUNCILLOR VASIC) (COUNCILLOR HENRY) (COUNCILLOR BONOGUORE) e) Title: Financial Impact of COVID19 – Update Report #3 Report No.: CORP2020-037 Prepared By: Brad Witzel Moved by Councillor Henry, seconded by Councillor Bodaly: 1. That Council approve report CORP2020-037. 2. That as part
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