Request for Qualifications

615 Sheridan Street Port Townsend, WA 98368 www.JeffersonCountyPublicHealth.org

REQUEST FOR QUALIFICATIONS

Hoh River Resiliency (Floodplain Master Plan) Phase I – Plan, Model, and Conceptual Designs

Request for Qualifications (RFQ) Release: January 31, 2020 Statement of Qualifications (SOQ) Due: February 28, 2020

1. Purpose of this Request

The Jefferson County Department of Public Health (hereafter referred to as the Agency) is soliciting Statements of Qualifications (SOQs) from consulting firms with experience in:  community planning (non-regulatory) and authorship  outreach and communications  Olympic Peninsula geology, fluvial and landslide geomorphology, hydrology, hydraulics and modeling  civil and structural engineering, geotechnical engineering, and surveying  salmon and wildlife habitat and habitat restoration  rural sustainable economic development  forest stand management  coastal Treaty Tribes’ legal standing, culture, and cultural resources  recreation and tourism  water rights, water quantity and water quality  ecology and native vegetation  climate change adaptation and hazard mitigation

The Agency is seeking the services of a multi-discipline consulting team to research and author a collaboratively-developed, community-based Hoh River Resiliency Plan supported by hydraulic modeling and to include a prioritized list of actions and three conceptual designs for improving community and ecological resiliency for people and wildlife, particularly salmon.

The project focus area is the Middle Hoh River watershed between Oxbow Canyon and the Olympic National Park boundary in western Jefferson County, Washington. This geography contains the Usual & Accustomed Areas of three Coastal Treaty Tribes: the Quileute and Hoh Tribes and the Quinault Nation as well as small businesses, neighborhoods, farms, timberlands, logging roads, boat launches, camping and fishing sites, and the primary access route to the Olympic National Park’s Hoh River rainforest. No project activities are anticipated to occur within Olympic National Park.

The project will:  collect and analyze geomorphic, habitat, and community data and information, especially pertaining to the floodplain and channel migration zone  support a community-based, collaborative planning process through monthly steering committee meetings, public events, interviews, and outreach  manage, write and edit Hoh River Resiliency Plan Phase I (Plan) to include a prioritized list

Community Health Environmental Public Health Developmental Disabilities 360-385-9444 360-385-9400 (f) 360-379-4487 360-385-9401 (f) Always working for a safer and healthier community

for future actions  develop a 2D hydraulic model and three engineered conceptual designs.

Jefferson County encourages disadvantaged minority and women-owned consultant firms to respond, and the Agency, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in federally-assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 23 will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin or sex in consideration for an award.

2. Project Background and Description

Jefferson County is seeking qualifications (SOQs) from firms interested in holistic watershed, community, economic, and ecological resiliency planning to achieve multiple benefits for people and the environment while engaging Tribes, landowners, other stakeholders, and the interested public. Hydrologic, geomorphic and other changes in the watershed – particularly associated with the channel migration zone – are linked to flooding, erosion and related adverse impacts to infrastructure as well as habitat for fish and wildlife and diverse economic, traditional, past restoration, and recreational activities.

Collaborative resiliency planning is necessary to identify/reconfirm community and ecological goals and needs, priorities and interests; to update and expand habitat characterizations; identify trends, assess risks and estimate probabilities; consider and prioritize new, and previously identified, adaptation and mitigation measures; and to assess feasibility, gage costs and identify opportunities for funding and future phases of the Plan. An essential project element is to consider how best to protect, restore or enhance self-sustaining habitat-forming processes to support salmon and steelhead populations.

The Plan and its list of prioritized actions will complement and supplement the County’s All Hazard Mitigation Plan (https://www.co.jefferson.wa.us/DocumentCenter/View/3318/2016- Hazard-Mitigation-Plan?bidId=), but will focus on adaptation to changing conditions, solutions to long-term community challenges, and maintaining/restoring ecological functions.

The Bureau of Reclamation’s Geomorphic Assessment of Hoh River in Washington State (https://www.co.jefferson.wa.us/1427/Hoh-River-Resiliency-Plan), North Pacific Coast Lead Entity Strategy for 2020 (https://www.co.jefferson.wa.us/646/Salmon-Recovery), WRIA 20 Watershed Management Detailed Implementation Plan (http://www.clallam.net/environment/assets/applets/WRIA_20_DIP_IB_FINAL_FOR_PUBLIC_ REVIEW_03_31_10.pdf), Climate Change Vulnerability Assessment for the Treaty of Olympia Tribes (https://quileutenation.org/wp- content/uploads/2017/02/Climate_Change_Vulnerablity_Assessment_for_the_Treaty_of_Oly mpia_Tribes.pdf), are essential references for the Plan. The project reach and adjacent Olympic National Park rainforest are the subject of many other studies and reports.

Community Health Environmental Health Developmental Disabilities Water Quality 360-385-9400 360-385-9444 360-385-9401 (f) Always working for a safer and healthier community (f) 360-379-4487

A project Steering Committee has convened monthly since January 2020 and will contribute meaningfully to the Plan and its review, information gathering, outreach, and project selection and design. Participants to date include: 10,000 Years Institute Coast Salmon Partnership Hoh River Trust Hoh Tribe Olympic National Park Olympic Natural Resources Center North Pacific Coast Lead Entity Pacific Coast Salmon Coalition The Nature Conservancy Trout Unlimited United States Forest Service Washington Department of Fish and Wildlife (USFS) Washington Department of Natural Resources (DNR) Watershed Businesses Watershed Landowners Wild Salmon Center

The Agency is responsible for administering the funding and individual contracts of the Hoh River Resiliency Plan and for participating in interviews, presentations, meetings and events, producing a short project video, assisting with data collection and writing (as time allows), as well as reviewing all project deliverables.

3. Scope of Work

3.1 Project Management The Consultant will complete a project schedule within 10 days after Notice to Proceed. The schedule will detail individual work elements of the project scope, and schedule requirements incorporating both internal and external milestones. The Consultant will be responsible for managing all necessary work to produce quality deliverables on schedule and within budget.

3.2 Assemble Technical and Community Data and Information The Consultant shall conduct the necessary analyses of the reach including but not necessarily limited to topographic and geotechnical analysis, hydrologic and hydraulic analysis, habitat, land use, and forest stands in order to support the plan, 2D model and conceptual designs. The Agency will obtain and provide an update to the 2004 Bureau of Reclamation Hoh River Geomorphic Assessment for the project area under separate contract, including new bathymetry for the project reach (https://www.co.jefferson.wa.us/1427/Hoh-River-Resiliency-Plan). The Consultant is also encouraged to gather Traditional Ecological Knowledge (TEK) and Local Ecological Knowledge (LEK) from community members to complement quantitative data.

3.3 Steering Committee Meetings The Consultant will work with the Agency and leadership team to attend, coordinate and facilitate monthly project Steering Committee meetings in Forks, Washington, normally on third Monday afternoons, 1-4 pm. Steering Committee membership is self-selecting and is anticipated to grow from about 15 participants to around thirty. These will generally be held at the Department of

Community Health Environmental Health Developmental Disabilities Water Quality 360-385-9400 360-385-9444 360-385-9401 (f) Always working for a safer and healthier community (f) 360-379-4487

Natural Resources conference room at 411 Tillicum Lane, free of charge. Trout Unlimited will provide meeting summaries under its separate contract.

3.4 Outreach and Public Education Tools and Events The Consultant will work with the Agency and leadership team to educate and gather feedback from the wider public through three public workshops or events during the life of the project. The first event will be a culturally appropriate and inclusive open house, community picnic, or similar, to introduce the project. The second workshop/event will provide more specific information on project progress. The purpose of the third event will be review of the Resiliency Plan, model outputs and conceptual designs.

Other options to provide information to interested parties may include, but are not limited to:  Presentations (Tribes, Counties, City of Forks)  Informational kiosk  Brochures  Newsletters  Website (contributions to Agency’s project website)  Social media (e.g. Agency maintains a county-wide department Facebook presence)

Project Online Library An online project library is being developed by Jefferson County Public Health and project partners (https://www.co.jefferson.wa.us/1427/Hoh-River-Resiliency-Plan). Long-term it will be hosted by the Coast Salmon Partnership (https://www.coastsalmonpartnership.org) for reference by Plan readers and in future project phases. Consultant is invited and encouraged to contribute publically available documents as well as references to journal articles.

3.5 Resiliency Plan Elements Consultant will research, develop and write the following chapters/elements of the Hoh River Resiliency Plan for the project reach:

 Literature review (heavy use of footnotes/references preferred over extensive restatement of existing information)  landowner survey and synthesis report of existing, as well as desired future, conditions and experiences  geomorphology (supplemental to updated Bureau of Reclamation assessment, as needed)  channel dynamics  physical habitat including water quantity & quality within, and adjacent to, existing channel migration zone  watershed forest stands and vegetation  landslide areas  transportation issues and long-term options for the Upper Hoh Road (examples of Upper Hoh Road available at https://www.co.jefferson.wa.us/442/Engineering-Projects and https://flh.fhwa.dot.gov/projects/wa/upper-hoh/)  resiliency, including climate change impacts mitigation (20-30 years)  wood stockpiling  complete 2D model outputs (only)  three conceptual designs, description and analysis

Community Health Environmental Health Developmental Disabilities Water Quality 360-385-9400 360-385-9444 360-385-9401 (f) Always working for a safer and healthier community (f) 360-379-4487

 desired future conditions and experiences  lessons learned from past habitat restoration activities  prioritized action plan to support community resiliency and habitat restoration  considerations for Phase II activities downstream of subject reach  maps  appendix to document community comments, proposals and ideas

Trout Unlimited will contribute a chapter to the plan, ‘Capacity to Supply Restoration Needs” and 10,000 Years Institute will contribute a chapter on invasive species within the reach to include a survey of Herb Robert and actions to treat Herb Robert during the project period.

3.6 Conceptual Designs, Description and Analysis The Consultant will review the site information, geotechnical information and hydraulics, and prepare a report evaluating three unique options for engineered installations to meet community and habitat restoration priorities. The report should include a general description of the sites and construction issues; provide pros/cons, construction costs, and schematic drawings for each option; and make recommendations.

3.7 Environmental Process The Consultant will manage the environmental process, obtain any required permits and approvals, and will coordinate with the Agency to obtain Department of Archaeology & Historic Preservation compliance. Consultant will also coordinate with the Agency to communicate and coordinate with Tribes around any activities that may coincide geographically, or in other ways, with traditional uses.

3.8 Additional Tasks Additional tasks for which the Consultant may be considered include, but may not be limited to additional data acquisition and scientific analysis, design phases, or restoration support services. The Agency reserves the right to authorize subsequent phases of work to the consultant within the scope of this project as described herein. Should the Agency exercise this right, the Agency may choose to supplement the existing contract or the Agency may choose to close the existing contract and negotiate a new contract, at its option.

3.9 Contract Term The term of the contract shall extend from award through completion of the Hoh River Resiliency Plan as required by the Agency and the granting agency, the Recreation and Conservation Office, prior to the project end date of September 2021, or as amended. The Consultant may be considered for additional tasks as described above. The Agency is under no obligation to award future work to the Consultant.

4. Guidelines for submitting Statement of Qualifications

4.1 Communications with the County Questions regarding the SOQ may be submitted by phone, mail, email or fax to Tami Pokorny, Project Manager, at:

Jefferson County Public Health 615 Sheridan St. Port Townsend, WA 98368

Community Health Environmental Health Developmental Disabilities Water Quality 360-385-9400 360-385-9444 360-385-9401 (f) Always working for a safer and healthier community (f) 360-379-4487

Phone: 360-379-4498 Fax: 360-379-4487 Email: [email protected]

4.2 Instructions to Respondents and Proposal Content The Statement of Qualifications (SOQ) shall be in an 8½ by 11-inch format and no more than 20 pages single-sided (or 10 pages double-sided) in length, including all elements listed below. For the SOQ, firms shall:

A. Provide an introductory cover letter. B. Provide firm name, address, phone, fax and email address. Identify the project manager and all team members, including sub-consultants. C. Describe the proposed approach to and understanding of the project. Include a brief explanation of how the team will be organized. D. Provide the relevant background and experience of the firm. Describe the relevant experience of the team members who will be performing the work. E. Provide resumes for each of the key team members. F. Provide project descriptions of previously completed projects that are relevant. G. Provide a minimum of three and a maximum of eight personal and team references along with client contact information for similar projects, preferably completed within the last five years. H. Quality control, project management and product delivery: Keeping a project on track and delivering a quality product are important elements to assure a successful outcome. Describe measures that the firm/team will use to account for these elements. Describe how these elements have been utilized on similar projects in the past. Indicate ability to meet the schedule described under Section 6. I. Include evidence that the firm maintains the following minimum insurance with companies or through sources approved by the State Insurance Commissioner pursuant to Revised Code of Washington (RCW) Title 48: 1. Worker’s compensation and employer’s liability insurance as required by the State. 2. General commercial liability insurance in an amount not less than a single limit of one million dollars ($1,000,000.00) for bodily injury, including death and property damage per occurrence. 3. Professional liability insurance shall be the amount payable under agreement or one million dollars, whichever is greater, unless modified by the County. In no case shall the consultant’s professional liability to third parties be limited in any way.

4.3 Delivery of Qualifications A. To be considered, the Statement of Qualifications (SOQ) should be submitted no later than 5:00 pm, February 28, 2020 by email or regular mail to:

Jefferson County Public Health Attention: Tami Pokorny 615 Sheridan St. Port Townsend, WA 98368 Email: [email protected]

B. The Agency reserves the right to reject any or all of the SOQs or to waive immaterial defects or

Community Health Environmental Health Developmental Disabilities Water Quality 360-385-9400 360-385-9444 360-385-9401 (f) Always working for a safer and healthier community (f) 360-379-4487

minor irregularities in the statement.

5. Evaluation Criteria

5.1 Evaluation Process & Criteria A. The SOQs will be evaluated by a selection committee of Agency staff. B. The SOQs will be rated according to the following criteria: 1. Responsiveness of the statement as to the purpose and scope of the services. 2. Proposed Consultant team ability and history of successfully completing contracts of this type, meeting project deadlines and experience in similar work. Information provided by references is a critical evaluation component. 3. Ability to meet schedule. 4. Qualifications of key Consultant team members. 5. Relevant experience of key Consultant team members, while employed with the Consultant and/or working with the proposed Consultant team. 6. Qualifications and experience of Consultant team members to address constructability, boater safety, and longevity issues with any proposed conceptual design for resiliency infrastructure. 7. Accessibility and availability to the Agency of key Consultant team staff. C. Two or three firms may be selected for phone or in-person interviews with Agency staff, but the Agency reserves the right to select directly from the submitted SOQs. D. Consultants submitting SOQs should make an effort to be available March 11-12, 2020 for one phone or in-person interview lasting one hour.

6. Anticipated Budget and Schedule

The budget available to the Consultant for the Hoh River Resiliency Plan (Phase I: Oxbow to ONP Boundary) is anticipated to be approximately $200,000. If the Bureau of Reclamation is not available to provide bathymetry and an update to its geomorphic assessment, the Agency will renegotiate with Consultant to perform these services also.

An anticipated project element schedule follows:

ANTICIPATED SCHEDULE

Receive SOQs February 28, 2020 Selection Committee Reviews SOQs and selects March 1-9, 2020 consultant(s) for interview(s) Conduct interview(s) March 11-12, 2020 Recommendation to JCEPH Director of highest March 16, 2020 ranking consultant Scope of Work development and Consultant March 18-20, 2020 Agreement negotiation Professional Services Agreement execution March 23 – April 13, 2020 Successful Firm issued Notice to Proceed April 15, 2020 Participation in monthly Steering Committee April 20, 2020 meetings begins

Community Health Environmental Health Developmental Disabilities Water Quality 360-385-9400 360-385-9444 360-385-9401 (f) Always working for a safer and healthier community (f) 360-379-4487

Public Event 1 July-August 2020 Public Event 2 Complete geomorphic analysis; assessments January 1, 2021 for: channel dynamics, physical habitat, forest stands, landslide areas, resiliency, wood stockpiling 2D model outputs January 1, 2021 Three draft conceptual designs January 1, 2021 Draft Resiliency Plan August 20, 2021 Public Event 3 August – September, 2021 Final Resiliency Plan and conceptual designs September 20, 2021

7. Publication RFQ publication date: Port Townsend & Jefferson County Leader Date: Wednesday, February 5, 2020 Jefferson County Public Health project website (https://www.co.jefferson.wa.us/1427/Hoh-River- Resiliency-Plan): Wednesday, January 29, 2020

8. Americans with Disabilities Act (ADA) Information

The Agency in accordance with Section 504 of the Rehabilitation Act (Section 504) and the Americans with Disabilities Act (ADA), commits to nondiscrimination on the basis of disability, in all of its programs and activities.

9. Attachments Page 9: Hoh River Resiliency Plan Project: Locator and Vicinity Map Page 10: Hoh River Resiliency Plan Hillshade Page 11: Hoh River Vicinity Photos

Community Health Environmental Health Developmental Disabilities Water Quality 360-385-9400 360-385-9444 360-385-9401 (f) Always working for a safer and healthier community (f) 360-379-4487

Floodplain near Brandeberry Rd. Pasture erosion near Owl Creek

Loss of mature trees Repeated impacts to the Upper Hoh Road

Loss of floodplain habitat complexes near Brandeberry Rd.

Community Health Environmental Health Developmental Disabilities Water Quality 360-385-9400 360-385-9444 360-385-9401 (f) Always working for a safer and healthier community (f) 360-379-4487