Marathon Regulations of 23 April 2017 (Hereinafter Called "The Regulations") the MARATHON the ORLEN WARSAW MARATHON I
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Marathon Regulations of 23 April 2017 (hereinafter called "the Regulations") THE MARATHON THE ORLEN WARSAW MARATHON I. GOALS 1. Promote jogging as the simplest sports activity there is. 2. Promote the city of Warsaw within Poland and globally. 3. Promote the ORLEN brand as the Marathon's naming rights sponsor. II. THE ORGANISER The Organiser of the ORLEN Warsaw Marathon (hereinafter also referred to as "the OWM") which includes the Marathon (hereinafter called "the Marathon") shall be organised by Walk Events Sp. z o.o. seated in Warsaw, ul. Dzielna 60, 01-029 Warszawa, entered into the business register of the National Court Register at the District Court for the capital city of Warsaw, XII Business Department of the National Court Register under KRS number 0000264590, with VAT number 5252368966, REGON number: 140596694, share capital of PLN 180,000.00, hereinafter called the "Organiser". Polski Koncern Naftowy ORLEN S.A. seated in Płock, 09-411 Płock, ul. Chemików 7 (hereinafter called "the Data Controller" or "PKN ORLEN S.A.") that mandates the Organiser to process personal data in order to organise the ORLEN Warsaw Marathon, including the Marathon, in accordance with Article 31 of the Law and by virtue of this agreement, shall be the Data Controller. Disclosing personal data is voluntary but a condition precedent to participating in ORLEN Warsaw Marathon in accordance with these Regulations. Individuals who have provided their personal data shall have the right to access their data, amend their data and revoke their consent to processing at any time. The Organiser may process personal data in order to make arrangements for the ORLEN Warsaw Marathon in partnership with other entities but only to the extent it is essential for the logistics of the ORLEN Warsaw Marathon, including the Marathon. III. DATE AND PLACE 1. Marathon will take place on 23 April 2017 in Warsaw, Poland. 2. The place and, the start hour and the detailed route will be available on the Organiser's website: www.orlenmarathon.pl (hereinafter called: "the Website"). 3. Only registered individuals may participate in the Marathon, in accordance with these Regulations (hereinafter called: "the Participants"). 4. The Organiser shall have the right to change the date and/or place of the Marathon, in which case Participants will be notified by way of posting a notice on the Website no later than 24 hours before the start of the Marathon and by e-mail. No such changes will create any new obligations of the Organiser towards Participants nor support any claims Participants may have towards the Organiser. 5. The Route is 42,195 km long (hereinafter called: "the Route"). 6. Each kilometer will be marked on the Route. 7. Participants will position themselves on the start line in the following order: a) Participants with personal entry numbers (special zone); b) Other Participants will position themselves in zones designated by the Organiser. The assignment to zones will be based on the timing committed by each Participant on the application form, in accordance with Section 8 below. 8. Upon registration, each Participant must declare their start from a specific zone, as specified in Section 7 Item b) above, that reflects his/her actual athletic capability. 9. Only the Participants, the staff and persons and vehicles with a pass issued by the Organiser will be allowed on the Route. 10. Timing will be automatic with the use of a chip embedded in each entry number. IV. TIME LIMITS AND CHECKS 1. Participants will have a time limit of 05h:30min:00s counted from the starter pistol shot (gross time). 2. Participants with special needs on handbikes will have a limit of 01h:15min:00s counted from the starter pistol shot (gross time) 3. A timing check point will be installed every 5th km along the Route along with a clock display of the official time (counted from the starter pistol shot). Staff in check points will record entry numbers of Participants who take shortcuts on the Route. Participants who take shortcuts along the Route will be disqualified. 4. The Organiser specifies time limits for individual timing check points (every fifth kilometer from the 20th kilometer onwards). A specific maximum time limit will be specified for each timing check point counted from the starter pistol shot (gross time) within which Participants will have to pass the check point. If the maximum time limit is exceeded by a Participant he/she will be asked to leave the Route and will not be classified. The Organiser will announce the time limits on the Website. 5. Participants who do not reach specific check points referred to in Section 4 above within the specified maximum time limits (starting from the 20th km onwards) will be asked to stop running and take an KONIEC BIEGU/END RACE bus to the finish. 6. Participants who reach the finish by bus will not be classified. Their timing box on the Website will be marked with "NUM" (Polish acronym for "Marathon Not Complete"). 7. Participants who remain on the Route after the allowed time specified in Section 1 or Section 2 above or participants who remain on the Route in breach of Section 5 above will do so at their own risk and will be subject to applicable traffic regulations and the Civil Code. In cases referred to in the preceding sentence the Organiser shall not be liable for any bodily harm or loss of health of such Participants. V. HYDRATION, REFRESHMENTS AND MEDICAL STATIONS 1. A hydration station will be available every 5 km of the Marathon starting from the 7.5 km of the Route. 2. A refreshments station will be available every 5 km of the Marathon starting from the 5 km of the Route. 3. The Organiser will not accept any deposits of the Participants' privately owned supplements except from Elite participants. 4. Medical stations will be managed by paramedic services and will be located near refreshments stations. Toilets will be available behind medical stations. VI. PARTICIPATION 1. The Event is open for the public. All individuals who come of age no later than on 23 April 2017 and meet the conditions below will have the right to participate in the Marathon. 2. Anyone wishing to take part in the Marathon must meet the following conditions: a) Fill in the application form, in accordance with Chapter VII of the Regulations; b) Expressly agree to comply with these Regulations and the regulations of IAAF (International Association of Athletics Federations) available on www.iaaf.org and of PZLA (Polish Track and Field Association) available on www.pzla.pl; c) Accept participation at your own risk, bearing in mind the hazards and risks associated with the characteristics and the length of the Marathon, which include but are not limited to health or life risk. Participation should be considered exclusively by individuals in good health and with no medical counter-indications to marathon running; d) Provide a separate written consent to processing personal data that are provided in the application form referred to in Item a) above and submit a health statement confirming fitness to participate in the Marathon and a consent to disclose certain data including the name, gender, year of birth, nationality, e-mail address and image in television, radio and online broadcasting and in print. Furthermore, provide a consent to receiving promotional and marketing content referring to products and services offered by PKN ORLEN S.A. and survey questionnaires regarding the ORLEN Warsaw Marathon on a specified e-mail account. The Participants' personal data may be shared with entities that have a working relationship with the Personal Data Controller and the Organiser in connection with organising the ORLEN Warsaw Marathon and related events, based on personal data processing agreements, in accordance with Article 31 of the Personal Data Protection Law of 29 August 1997 (Journal of Laws z 2016, Section 922, as later amended). e) Provide a consent to a free use of the Participant's image recorded in the form of a photograph or video. The Participant shall grant PKN ORLEN S.A. and the Organiser a non-exclusive and a geographically and temporally unrestricted licence to use the recorded image in the following fields of exploitation: 1) fixation and reproduction using any known technique and dissemination in any form; 2) sharing with sponsors and official partners a copy on which an image has beend recorded in order to promote the sponsor' or official partner's involvement in the ORLEN Warsaw Marathon; 3) Insertion into a computer or multimedia memory; 4) Reproduction of the recorded image; 5) Public displaying, screening, playing and broadcasting and rebroadcasting as well as public sharing in a manner that gives access to it in a in place and in time of his/her choice; 6) Publishing in print press, on websites, posters and billboards; 7) Broadcasting by television and radio; 8) Publishing photographs of Participants in documentary photographs of the Marathon (the link to photographs and/or video content will be placed next to the participant's name). f) Submit to ID check at the Marathon Office on 20-22 April 2017, in accordance with these Regulations. 3. The Organiser and PKN ORLEN S.A. shall have the right to sub-licence official partners and sponsors of the ORLEN Warsaw Marathon to use the recorded image of the Participants referred to above provided that the sub-licence is not broader than the licence. 4. Packages and entry numbers will be available to Participants upon ID check. Participants will be asked to present their ID containing a picture or a written consent to pick the entry package for a third party (in case a Participant cannot personally pick up the entry package and an entry number).