Grand Traverse County Parks and Recreation Commission Meeting Thursday, April 11, 2019, 5 P.M

Parks and Recreation enhances community and quality of life through people, parks, and programs. Senior Center Network makes longer lives, better lives.

Grand Traverse County Parks and Recreation Commission Meeting Thursday, April 11, 2019, 5 p.m. Commission Chambers, Second Floor, Governmental Center 400 Boardman Avenue, Traverse City, Michigan 49684 AGENDA

General Meeting Policies: Please turn off all cell phones or switch them to silent mode. Any person may make a videotape, audiotape, or other recording of this meeting. Standing equipment, cords, or portable microphones must be located to not block audience’s view. If you require auxiliary assistance, please call 231-922-4780 or TDD 231-922- 4412.

A. Pledge of Allegiance

B. Call to Order

C. Roll Call

D. First Public Comment Any person shall be permitted to address the Parks and Recreation Commission, which is required to be open to the public under the provision of the Michigan Open Meetings Act, as amended (MCLA 15.261, et. seq.). Public comment shall be carried out in accordance with the following Board Rules and Procedures: 1. Any person wishing to address the Commission shall state his or her name and address. 2. No person shall be allowed to speak more than once on the same matter, excluding Commissioners’ questions. The Chairperson shall control the amount of time each person shall be allowed to speak, which shall not exceed three (3) minutes. The Chairperson may, at his or her discretion, extend the amount of time any person is allowed to speak.

E. Approval of/Additions to Agenda

F. Special Orders of Business/Presentations (Limited to 10 Minutes Each) 1. Check Presentation: Long Lake Township (SCN Manager)

G. Consent Calendar The purpose of the Consent Calendar is to expedite business by grouping non-controversial items to be dealt with by one Commission motion without discussion. Any member of the Commission, staff, or the public may ask that any item on the Consent Calendar be removed therefrom and placed elsewhere on the agenda for full discussion. Such requests will automatically be respected. If any item is not removed from the Consent Calendar, the action noted (Receive and File or Approval) is approved by a single Commission action adopting the Consent Calendar. Receive and File 1. Approved Minutes from March 5, 2019 Business Development Team Meeting...... 3 2. Parks and Recreation-Senior Center Network Budget Report ...... 5 3. Grand Traverse Conservation District’s Monthly Report ...... 6 4. Parks and Recreation-Senior Center Network Department Report ...... 15 5. Signed Agreement for Use of Twin Lakes Facilities: Parks and Recreation and GT Rugby Club . 18 6. March 21, 2019 Rosa Thank-you Letter to Senior Center Network ...... 24 7. Central Y Membership Statistics ...... 25 8. April 1, 2019 Letter of Support for Norte’s Application for a PeopleForBikes Community Grant26 9. E-mail Correspondence with Mike Dively Regarding Donation to Easling Pool ...... 27 10. March 15, 2019 Letter of Support for Watershed Center Grand Traverse Bay’s Application for Consumers Energy Foundation Planet Award for Bridge Project at NER ...... 30 Approvals 1. Draft Minutes from March 14, 2019 Parks and Recreation Commission Meeting ...... 31

H. Items Removed from Consent Calendar

I. Reports 1. Parks and Recreation-Senior Center Report (Director; Senior Center Network Manager; President; Verbal Reports, as Necessary) 2. Committee and Representative Reports (Verbal Reports, as Available, from Business Development Team Chair; Rules Committee Chair; Strategic Planning Committee Chair; Natural Education Reserve Advisory Committee Representative; Verbal Reports, as Available)

K. New Business 1. City-County Day Camp Agreement (Director and City Parks and Recreation Superintendent Derek Melville; Information Sheet Attached; Action Item) ...... 35 2. Proposal: TRI Again Fitness’ Use of Former Probate Court Building (Rebecca Venticinque, Owner; Proposal Attached; Action Item) ...... 36 3. Proposal: TC Roller Derby In-kind Request for Reduced Rental Rate of Howe Arena (Roller Derby Representatives; Draft Agreement Attached; Action Item) ...... 40 4. Proposal: Kiwanis Flag Project at Medalie and Civic Center Parks (Wade Van Houzen, Kiwanis Club of Traverse City; Request Attached; Action Item) ...... 49 5. Name-the-Landing at Natural Education Reserve Contest (Director and Conservation District Representative; Information Sheet Attached; Action Item) ...... 53 6. Howe Arena Bleachers: Vendor Recommendation (Director; Information Sheet Attached; Action Item) ...... 58

J. Old Business 1. TC Tritons’ 2019 Season Update and Requests (Chris Bott, Coach; Information Sheet Attached; Action Item) ...... 59 2. Wayfinding Signage Process (Commissioner Grams; Information Sheet Attached; Action Item)64 3. Amphitheater Project Contractor Recommendation for Installation of Ramps, Stairways, Handrails (Director; Information Sheet Attached; Action Item) ...... 66 4. Rotary Charities Grant Application: Recommendation to County Board of Commissioners for Resolution of Support (Director; Application Attached; Action Item) ...... 67

L. Second Public Comment (Please refer to Item C. on agenda for rules.) M. Notices and Commissioner Comments N. Adjournment

Enhancing community and quality of life through people, parks, and programs. Making longer lives, better lives.

Business Development Team of the Grand Traverse County Parks and Recreation Commission Tuesday, March 5, 2019, 5 p.m. Commissioners’ Committee Room Governmental Center, 400 Boardman Avenue Traverse City, Michigan 49684 MINUTES I. Call to Order Meeting called to order at 5:01 p.m.

II. Pledge of Allegiance

III. Roll Call Members Present: Rodetta Harrand, Rod Kivell, John Roth, Shirley Zerafa, Alisa Korn Commissioners Absent: None Others Present: *Kristine Erickson, Director, Ryan Walsh, Office Manager, Katelynn Brown, Office Coordinator, Ariel Perreault, Office Specialist, Grand Traverse County Parks and Recreation; Brandy Gallagher and Angela Stricker, Traverse City Roller Derby; Steve Largent, Parks and Recreation Commissioner and Grand Traverse Conservation District Team Coordinator *Arrived after start of meeting.

IV. Public Comment Conservation District Team Coordinator Steve Largent requested adding an item to the agenda. MOTION by Korn, second by Harrand, to add “Consumers Energy Grant for Lone Pine Bridge” to agenda. Motion carried. Brandy Gallagher of Traverse City Roller Derby thanked team members for the partnership between Grand Traverse County Parks and Recreation and Traverse City Roller Derby. V. Approval of/Additions to Agenda MOTION by Korn, second by Harrand, to approve the agenda, as amended. Motion carried.

VI. Approval of Minutes, February 27, 2019 Business Development Team Meeting MOTION by Harrand, second by Korn, to approve the minutes. Motion carried.

VII. Consumers Energy Grant for Lone Pine Bridge Steve Largent asked for support of Watershed Center Grand Traverse Bay’s application to the Consumers Energy Foundation Planet Awards program for funds to construct a wheelchair-accessible, 110-foot-by-10-foot pedestrian bridge to cross the Boardman River at the Lone Pine trailhead of the Natural Education Reserve. Director requested that the application be placed on the March 14 Parks and Recreation Commission meeting agenda. Commissioner Roth proposed placing the item on the Parks and Recreation Commission meeting agenda under “New Business.”

VIII. Traverse City Roller Derby’s Use of Howe Arena Traverse City Roller Derby representatives presented an in-kind services proposal in return for a reduced fee for the group’s use of Howe Arena at the Civic Center. Team reviewed and discussed the proposal, and asked that the in- kind services from Roller Derby be in the amount of $3,500.

IX. Concessions at Civic Center Park Director asked for guidance about how to seek new concession providers at Civic Center Park, which has indoor and

3 outdoor stands. Director reminded team that the request for proposals (RFP) for concession providers issued in 2018 only received one response. Team discussed sending another RFP and offering tours of the concession stands to promote the need for services. Director asked for support to extend the agreement with the current concession provider (Pizza Wagon) through 2019 while the department continues seeking such services on a longer term basis. Team recommended including Civic Center Concessions as an item on the March 14, 2019 Parks and Recreation Commission meeting agenda.

X. February 20, 2019 E-mail from O’Brien Regarding Civic Center Park Team asked Director to respond to e-mail and to include e-mail and response on the April Parks and Recreation Commission meeting agenda in the Consent Calendar.

XI. Park Updates Director updated team about the $147,000 Michigan Enhancement Grant award for the Civic Center amphitheater project. Director informed team that the Twin Lakes Park the caretaker’s cottage now will be inhabited full-time by the park caretaker.

XII. Second Public Comment There was no public comment.

XIII. Notices and Team Member Comments Team members discussed a proposed community garden at the Civic Center. Director reminded team about resident Bob Carr’s September 2018 proposal to the Parks and Recreation Commission to restore the barn at Maple Bay Park and Natural Area, which was referred to the Business Development Team. She informed team that Mr. Carr asked to be placed on the Business Development Team’s April agenda. Office Manager reminded that the Meyer property was intended by its former owners to be an educational resource.

XIV. Adjournment Meeting adjourned at 6:25 p.m.

4 4/3/2019 Fund 208

Revenue Expenditures Dept % of Initial Adjusted This Budget % of Budget Dept % of Initial Adjusted This Current Budget % of Budget Department Budget Budget Budget Month YTD Balance Received Budget Budget Budget Month YTD Encumbrance Balance Expended 751 P&R Commission 25.7% 343,259 343,259 - 85,045.75 258,213.25 24.8% 6.7% 85,509 88,940 - 19,273.74 1,455.00 68,211.26 21.7% 752 Civic Center 16.1% 45,000 215,000 (400.00) 174,233.54 40,766.46 81.0% 22.1% 136,551 295,258 - 27,862.98 - 267,395.02 9.4% 753 Maple Bay 0.0% - - - - - 0.0% 0.5% 7,214 7,214 - 1,235.22 - 5,978.78 0.0% 756 Pool 1.7% 20,000 22,895 - - 22,895.00 0.0% 3.5% 42,200 46,095 . 35,635.88 - 10,459.12 77.3% 757 Power Island 1.0% 13,500 13,500 27.50 1,986.00 11,514.00 14.7% 3.2% 39,291 42,722 - 5,237.79 - 37,484.21 12.3% 758 NER 0.0% - - - - - 0.0% 3.9% 52,045 52,045 - 1,235.22 - 50,809.78 2.4% 759 Twin Lakes 5.6% 75,000 75,000 - 26,388.38 48,611.62 35.2% 11.6% 151,973 155,404 - 23,905.69 - 131,498.31 15.4% 761 Howe Arena 3.6% 47,500 47,500 - 87,575.00 (40,075.00) 184.4% 2.3% 30,289 30,289 - 6,828.34 - 23,460.66 22.5% 762 Medalie Park 22.9% 306,200 306,200 - 1,082.50 305,117.50 0.4% 23.6% 314,887 314,887 - 8,834.69 - 306,052.31 2.8% 763 Tart Trail 22.5% 300,000 300,000 - - 300,000.00 0.0% 22.5% 300,000 300,000 - - - 300,000.00 0.0% 764 Meyer House 0.9% 12,600 12,600 - 3,150.00 9,450.00 25.0% 0.2% 3,100 3,100 - - - 3,100.00 0.0% Total 100% 1,163,059 1,335,954 (372.50) 379,461.17 956,492.83 100% 1,163,059 1,335,954 - 130,049.55 1,455.00 1,204,449.45

Fund 298

Grand Traverse Conservation District March 2019 Report

CONSERVATION TEAM

OWNER/PARKLAND: City of Traverse City – Brown Bridge Quiet Area

Administration • Met with City staff on a couple occasions regarding the proposed CIP and General Maintenance Budget for Brown Bridge. • Prepared for and held a Brown Bridge Advisory Committee meeting. • Continued work on the Brown Bridge Management Plan update. • Continued to work with City Admin regarding bulleted rules to post on-site. • Advertised for and hired two seasonal Parkland Technician positions to assist with parkland management.

Routine Monitoring and Maintenance • Performed routine trailhead/parking lot inspections to refill dog waste bags and pick up trash • Swept floors and restocked vault-toilets at BBQA parking lots

Grants • USFWS/GLFWRA Phase II In-Stream Habitat Wood: Held a partner meeting with the City, DNR, NRCS/GTB, and DEQ Other • Met with Elmer’s staff regarding the reach of their largest crane to set the 90’ Brown’s Landing Bridge. • Encountered issues when attempting to pour the north abutment. Will retry once the frost laws go off. • Hand placed 10 cubic yards (20 yards total) of 4”-12” rock rip-rap in-front of each abutment for scour protection. • Met with City Admin, GT County, Bata and other partners regarding Rotary’s Greilick Outdoor Recreation and Education Center (GOREC) and how the former Boy Scout Camp-Camp Greilick property can be used to attract and house groups to work on area parklands and other community projects.

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OWNER/PARKLAND: Garfield Township – Various

Administration • Advertised for and hired two seasonal Parkland Technician positions to assist with parkland management • Attended and reported at Garfield Township Parks and Recreation Commission meeting • Sought and secured native trees and shrubs for planned spring stewardship events with local schools and for buffer along Silver Lake Recreation Area and E. Silver Lake Road

Routine Monitoring and Maintenance • Performed routine trailhead/parking lot inspections to refill dog waste bags and pick up trash at all Garfield parks • Cleared trails at all parks of downed trees and branches by chainsaw as necessary • Replaced ripped laminated trail intersect map by the cistern at the Commons Natural Area • Provided weekly routine walk-throughs of the Silver Lake dog park to refill dog bag dispensers and change trash receptacle • Coordinated trail steward to cover up graffiti at undesired locations at the Commons • Monitored snow plowing activities along property boundary of Kids Creek Park and Great Wolf Lodge to ensure water resources are not being impacted • Cleared snow plowed piles away from trailhead entries and trash receptacles to facilitate user access and contracted trash removal • Began changing seasonal posters at trailhead info stations to reflect spring time topics

Other • Collaborated with TC West Middle School and GT Stewardship Initiative in development of a planned planting project at Kids Creek Park in consideration of tree diseases, climate change and species migration northward • Planned stewardship planting project with the Greenspire School at the Commons • Planned for Earth Day Work Bee event held on April 22 at Miller Creek Nature Reserve

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OWNER/PARKLAND: Grand Traverse County – Natural Education Reserve

Administration • Advertised for and hired two seasonal Parkland Technician positions to assist with parkland management • Corresponded with Kristine Erikson, Director of County Parks and Recreation, regarding a request for public input to name the watercraft landing at the former Boardman Dam site • Met with Jack Robbins, NER Advisory Committee member and property neighbor, to discuss post dam removal recreation plans

7 • Drafted map to facilitate future submission of a MDEQ permit to construct boardwalk in re- connection of former Beaver Pond Loop • Collaborated with TART representatives in planning and development of the Boardman River Trail- reviewed draft Request for Proposals for planned construction south of Robbins Bridge

Routine Monitoring and Maintenance • Provided routine parking lot and trailhead inspections to refill dog bag dispensers and pick-up trash • Cleared snow piles at trailheads and in front of trash receptacles to maintain accessibility for park users and contracted waste removal • Removed trees and cleared branches along trails as necessary • Monitored beaver activity at mouth of tributary downstream of Beitner Road near outlet into Boardman River on the NER • Assessed property boundary at the end of the universally accessible Lone Pine Trail to determine need for private property signs • Monitored mouth of Robbins Creek and how it is reacting to lowering of water level post Sabin Dam removal • Assessed the need for increased caution signs at watercraft landings to inform users of swift currents and rapids • Began changing seasonal posters at trailhead information stations to reflect spring topics

Grants • Attended Parks & Recreation Business Development Team meeting and a regular meeting of the Parks & Recreation Commission regarding a Consumer’s Energy Planet Award opportunity for the Lone Pine Pedestrian Bridge • Submitted, with Parks & Recreation Commission approval, a Consumer’s Energy Planet Award proposal in partnership with the Watershed Center Grand Traverse Bay (grantee), Conservation Resource Alliance, and the Grand Traverse Band of Ottawa & Chippewa Indians for the Lone Pine Pedestrian Footbridge at the Natural Education Reserve • Formed a MOA between GTCD, Grand Traverse Band, and the County to apply for Environmental Quality Incentives Program (EQIP) funds to help revegetate the recently exposed bottomlands of Sabin Pond • Inventoried and mapped dead snag trees in sections of riparian forest buffer adjacent to Sabin Bottomlands for EQIP grant application • EQIP (existing) finalized spring plant orders and firmed up planting crew contractors needed to help revegetate the recently exposed bottomlands of Boardman Pond

Other • Coordinated a day in April with TART and GT Hiking Club volunteers to continue construction of pods for boardwalk along the Boardman River Trail • Planed for Arbor Day public work bee events held on April 26 and 27 to plant native seedlings in the recently exposed bottomlands post dam removals

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OWNER/PARKLAND: Recreational Authority – Hickory Meadows

Administration • Advertised for and hired two seasonal Parkland Technician positions to assist with parkland management • Attended and prepared the draft agenda and minutes for the monthly Hickory Meadows Advisory Committee (HMAC) meeting • Attended and provided updates at the monthly Rec Authority Board meeting • Reviewed draft management recommendations by the HMAC • Began draft workplan and budget for 2019/20 fiscal year • Submitted GT County Soil Erosion and Sedimentation Control Permit to construct proposed trail from the M-72 trailhead at Hickory Meadows • Corresponded with Cathlyn Sommerfield, CS Research and Consulting, in development of a report generated from collected user surveys at Hickory Meadows trailheads • Met with Derek Melville, City Superintendent of Parks and Recreation, to further plan buffer installation and identify items for Hills development contractors to follow-up on, such as seeding of drain field and grading of access sites • Contacted tree farms and nurseries to determine availability and cost of native trees and shrubs desired for planned buffer installation this spring

Routine Monitoring and Maintenance • Monitored trailheads and parking areas weekly to replace dog waste bags, ensure safe access, and collect litter • Downloaded and analyzed trail counter data at the three formalized trailheads at Hickory Meadows • Continued to monitor grooming efforts and reposted winter trail etiquette signage as necessary • Continued to supply, collect, and record user surveys at main trailheads regularly • Downloaded and analyzed trail counter data at trailheads • Changed seasonal posters at trailhead information stations to reflect spring topics

Grants • DTE Energy Tree Planting Grant - sought and secured native tree and shrubs for buffer installation through awarded funds

Other • Re-scheduled volunteer day with Pathfinder School in April to install student constructed bird nest boxes at Hickory Meadows • Planned for public work bee event on Mother’s Day weekend, Saturday, May 11, at Hickory Meadows

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OWNER/PARKLAND: Rotary Camps & Services – East Creek Reserve & Canterbury Woods

Administration • Submitted a budget for and signed a 3yr. Agreement for continued parkland management services • Advertised for and hired two seasonal Parkland Technician positions to assist with parkland management • Planned for upcoming work projects for the 2019 field season

Routine Monitoring and Maintenance • Performed trailhead inspection along Wadsworth Rd. (Mayfield Rd. inaccessible)

Other • Met with City Admin, GT County, Bata and other partners regarding Rotary’s Greilick Outdoor Recreation and Education Center (GOREC) and how the former Boy Scout Camp-Camp Greilick property can be used to attract and house groups to work on area parklands and other community projects. ______

BOARDMAN RIVER STEWARDSHIP • Participated in a MDEQ MiWaters Webinar regarding the on-line permit application process. • Held a Phase-II wood partner progress meeting to improve 1,200 lineal feet of instream habitat at Brown Bridge. ______

ENVIRONMENTAL EDUCATION

Nature Center Visitation this Month: 571 Nature Center Visitation Mar 2018: 479 Program Participants this month: 429 Program Participants Mar 2018: 384 Drop ins this month: 142 Drop-in Mar 2018: 95 Nature Center Visitation this year: 929 Nature Center Visitation since 2008: 86,553

Program Participation & Program Planning: • Roughly 211 people participated in our Spring Break Series events during spring break week at the Boardman River Nature Center. • Family Night was a new free event held on the Friday night of spring break. We had 31 people come to the Nature Center to enjoy a short hike and s’mores. • New interpretive signage installed around Boardman River Nature Center • We had 2,400+ organic interactions (+653 via paid advertising) through Facebook with our Spring Break Series promotions.

10 • Attended the Traverse City Family Expo and directly spoke to roughly 200 people about the Nature Center and program offerings • Education Director attended Nature-Based programming business planning workshop in Midland. • Roughly 80 preschoolers and their families experienced Nature-Based preschool programming at the Nature Center. • Held meeting with several area partners who are interested in collaborative programming. • Submitted grants to the Kiwanis Foundation and Oleson Foundation to support education at the Boardman River Nature Center. • Summer Camp registration opened to the public. Roughly $36,700 in camp registration fees generated in March. • Education team attended two webinars on Nature-Based play incorporation and best practices in the industry. • Hired five seasonal summer camp staff to staff Nature-Day camp.

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MICHIGAN AGRICULTURE ENVIRONMENTAL ASSURANCE PROGRAM (MAEAP)

Farm Visits: 9 (Antrim/Grand Traverse), 7 (Benzie/Leelanau) Risk Assessments Completed: 4 (Antrim/Grand Traverse), 12 (Benzie/Leelanau) Farms Verified: 5

Updates: • 2/28-3/2: Great Lakes Hop and Barley Conference • 2/23-3/1: Christmas Tree Conference at Great Wolf Lodge • 3/5: Grand Traverse Fruit Growers Council Meeting • 3/5: Benzie-Manistee County Farm Bureau Board Meeting • 3/5: Pollinator Health Meeting • 3/5: Leelanau Conservation District Board Meeting • 3/7: Antrim County Reverification • 3/7: Antrim County Reverification • 3/8: Freshwater Roundtable Meeting • 3/11: Leelanau County Verification • 3/12: Produce Safety Goal Setting Meeting – Manistee Conservation District • 3/15: Produce Safety/Food Safety Modernization Act Training • 3/18: Quarterly Meeting with Regional Coordinator of Conservation Programs • 3/20: Antrim Conservation District Board Meeting • 3/20: Forest, Wetland, and Habitat Phase 1 – Leelanau County • 3/21: MAEAP 5000th Verification Celebration • 3/28: Grand Traverse County Reverification • 3/28: Grand Traverse County Verification

Current Projects: • Working with: o 10 Farms in Antrim o 23 Farms in Grand Traverse o 19 Farms in Leelanau o 7 Farms in Benzie • Promoting 2019 cost-share opportunities to producers in our four counties. • Assisting producers in utilizing the MAEAP-fund code for NRCS EQIP applications • Working on reverifying MAEAP farms for 2019. • Planning and promoting 2019 agrichemical container recycling collections. • Serving on Freshwater Roundtable to plan 2019 Freshwater Summit. • Preparing for upcoming potential Phase 1 Events: Integrated Pest Management Kickoff and P45 Viticulture Group Kickoff

Upcoming Events: • 4/1: Grand Traverse Fruit Growers Council Meeting • 4/2: Leelanau Conservation District Board Meeting • 4/10: Looking Under the Canopy: Orchard Floor Management to Minimize Orchard Pests and Optimize Fruit Quality • 4/12: Freshwater Roundtable Meeting • 4/13: Domestic Well Water Screening Event • 4/17: Food and Farming Network Meeting • 4/18: Grand Traverse Local Emergency Planning Committee Meeting • 4/23: Integrated Pest Management Kickoff at Northwest Michigan Horticultural Research Station • 4/26: P45 Viticulture Group Kickoff • 4/27: Earth Day Event ______

NORTHWEST MICHIGAN INVASIVE SPECIES NETWORK (ISN)

Public Inquiry Responses: 14 Active Contacts: 191 Passive Contacts: 29,587

Acres Surveyed: 1,298 Sites Surveyed: 46 Acres Treated: 0 Sites Treated: 0 Volunteer Hours: 0 Volunteers: 0

Meetings/Presentations: • 3/5 - "Attended" Tools for Engaging Landowners Effectively webinar • 3/5 - Attended & advised at GT Bay Watershed Planning meeting; 15 present • 3/6 - Presented Remove Invasives, Plant Natives at GTCD Seedling Sale Workshop; 10 participants • 3/18 - Chaired MISC Core Team meeting (Lansing) • 3/20 - Presented on Knotweed & Cooperative Invasive Species Management Areas (CISMAs) at MDARD inspectors training; ~25 attendees Treatments, Restoration, and Surveys: • Hemlock woolly adelgid surveys: 1,298 acres, 46 sites Other Accomplishments: • Reprinted Plan Before You Plant brochure! • Drafting Clean Boats Clean Waters MISGP mini-grant application--Due April 5. Upcoming Events: • Spring Go Beyond Beauty meeting: April 3 • ISN Partner Meeting: April 11, 1pm, Boardman River Nature Center • Additional ISN events scheduled: www.habitatmatters.org/eventsworkbees

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Acronyms and Abbreviations

AECOM Boardman River Dams Project Engineers BBAC Brown Bridge Advisory Committee BRNC Boardman River Nature Center CRA Conservation Resource Alliance CISMA Cooperative Invasive Species Management Area (ISN is one) DDA Downtown Development Authority DNR Department of Natural Resources ECR East Creek Reserve EPA Environmental Protection Agency EQIP Environmental Quality Incentive Program GBB Go Beyond Beauty GIS Geographic Information System GLRI Great Lakes Restoration Initiative GM Garlic mustard GTCD Grand Traverse Conservation District HMAC Hickory Meadows Advisory Committee ISN Northwest Michigan Invasive Species Network JB Japanese barberry MACD Michigan Association of Conservation Districts MAEAP Michigan Agriculture Environmental Assurance Program MDARD Michigan Department of Agriculture & Rural Development MISC Michigan Invasive Species Coalition MNLA Michigan Nursery & Landscape Association MISGP Michigan Invasive Species Grant Program NER Natural Education Reserve NMC Northwestern Michigan College NRCS Natural Resources Conservation Service NWMFFN Northwest Michigan Food and Farming Network NWISN Northwest Michigan Invasive Species Network OB Oriental Bittersweet USFWS United State Fish & Wildlife Service SEEDS 501(c)3 nonprofit organization SFP Safe Food Program Tx Treatment

14 Parks and Recreation-Senior Center Network Department Report March 9 through April 5, 2019 Mark Your Calendars • April 14: Civic Center Partner Open House at the Wheelhouse, 1 to 3 p.m. • April 17: Regular meeting of the County Board of Commissioners, 8 a.m. • April 27: Grand Traverse County Parks and Recreation-RecycleSmart Earth Celebration • May 1: Regular meeting of the County Board of Commissioners, 8 a.m. • May 3: 90 Over 90 Brunch • May 5: TADL Spelling Bee • May 7: Regular meeting of the Parks and Recreation Business Development Team, 5 p.m. • May 9: Regular meeting of the Parks and Recreation Commission, 5 p.m. • May 15: Regular meeting of the County Board of Commissioners, 8 a.m. • May 15: “Ideas for Life” Senior Expo, Civic Center • June 4: Regular meeting of the Parks and Recreation Business Development Team, 5 p.m. • June 5: Regular meeting of the County Board of Commissioners, 8 a.m. • June 13: Regular meeting of the Parks and Recreation Commission, 5 p.m. • June 19: Regular meeting of the County Board of Commissioners, 8 a.m. • July 2: Cherry Festival Distinguished Senior Breakfast • July 2: Regular meeting of the Parks and Recreation Business Development Team, 5 p.m. • July 3: Regular meeting of the County Board of Commissioners, 8 a.m. • July 11: Regular meeting of the Parks and Recreation Commission, 5 p.m. • July 17: Regular meeting of the County Board of Commissioners, 8 a.m. • August 6: Regular meeting of the Parks and Recreation Business Development Team, 5 p.m. • August 7: Regular meeting of the County Board of Commissioners, 8 a.m. • August 8: Regular meeting of the Parks and Recreation Commission, 5 p.m. • August 21: Regular meeting of the County Board of Commissioners, 8 a.m. • September 3: Regular meeting of the Parks and Recreation Business Development Team, 5 p.m. • September 4: Regular meeting of the County Board of Commissioners, 8 a.m. • September 12: Regular meeting of the Parks and Recreation Commission, 5 p.m. • September 18: Annual meeting of the County Board of Commissioners, 8 a.m. • September 25: Kingsley Home and Health Fair • October 1: Regular meeting of the Parks and Recreation Business Development Team, 5 p.m. • October 2: Regular meeting of the County Board of Commissioners, 8 a.m. • October 9: Hometown Heroes Veterans Appreciation • October 10: Regular meeting of the Parks and Recreation Commission, 5 p.m. • October 16: Regular meeting of the County Board of Commissioners, 8 a.m. • October 24: Interlochen Home and Health Fair • November 5: Regular meeting of the Parks and Recreation Business Development Team, 5 p.m. • November 6: Regular meeting of the County Board of Commissioners, 8 a.m. • November 6: Fife Lake Veterans Appreciation • November 13: Kingsley Veterans Appreciation • November 14: Interlochen Veterans Appreciation • Regular meeting of the Parks and Recreation Commission, 5 p.m. • November 20: Regular meeting of the County Board of Commissioners, 8 a.m. • December 2: Mitten Tree Collection Begins

15 • December 3: Regular meeting of the Parks and Recreation Business Development Team, 5 p.m. • December 4: Regular meeting of the County Board of Commissioners, 8 a.m. • December 12: Regular meeting of the Parks and Recreation Commission, 5 p.m. • December 18: Regular meeting of the County Board of Commissioners, 8 a.m.

Parks and Recreation News BEITNER PARK

CIVIC CENTER Amphitheater Project: Main electrical components for the new 400A service have been received. Service installation work has been quoted and accepted, and an installation schedule is being set. Trees necessary to accommodate amphitheater improvements have been removed or pruned. Facilities Management staff continues to clear out the former Probate Court building.

KEYSTONE SOCCER COMPLEX and BIRMLEY-KEYSTONE PROPERTY

MAPLE BAY PARK AND NATURAL AREA: Director met with stakeholders regarding preliminary design plans for Traverse City to Charlevoix Trail, which will pass through Maple Bay Park and Natural Area. Plans currently have trail located on west side of Highway 31.

MEDALIE PARK: Request for Proposals for Boardman Lake Loop Trail, including Medalie Park trailhead improvements, now anticipated to be issued by the City of Traverse City in June 2019.

MEYER PROPERTY

NATURAL EDUCATION RESERVE AND BOARDMAN RIVER NATURE CENTER (site of dam removal and Boardman River restoration): Please refer to report from Conservation District in consent calendar.

POWER ISLAND: Director continues to await a response from Peninsula Township regarding request to build one rustic cabin on the island.

TWIN LAKES PARK

VASA TRAILHEAD

Senior Center Network News • 1,122 seniors participated in 4,547 units of service in March • 24 new members joined in March • Special Programs in April: Free income tax assistance; “Learning for Longevity,” in cooperation with Munson Healthcare, will present a topic on Cooking for One or Two; “Coffee and Conversations,” will be held weekly to give local agencies and businesses an opportunity to engage with seniors; “Tigers Opening Day” party to be held in Interlochen and Traverse; “Ready, Steady, Balance, and the Brain-Body Connection starts a new 6 month series; a new Yoga class will start in Interlochen; Summer sports registration will begin; Acme Dinner series will feature “Red Dirt Road” with Lin Alessio; iPad Tips and Tricks and a Windows 10 class; 2019 Travel Show; “All about those Roundabouts” with MDOT in Fife Lake; “The Good, the Bad, and the Mad: Michigan Eccentrics” will

16 be featured in Interlochen; Free shredding services provided the week of April 8, compliments of ProFile . • Ongoing Support Groups: Parkinson’s; free legal advice in both Traverse City and Interlochen, tech support for smart devices, and various grief support groups in cooperation with Munson Home Health. • Regular Programs: Lunch served daily at noon; daily exercise classes; monthly blood pressure and glucose monitoring, massages, reflexology, and foot care; art classes; knitting clubs; quilting group; BeeKeepers Group; Weaver’s Guild; Fisherman’s Club; games of all kinds; line dancing; ethical discussion group; men’s club; ladies group; computer classes; and daily information and referral service provided, as needed. • Senior Center Building Update/Friends of the Senior Center: Meet regularly to discuss the new Senior Center building project. Working with the city officials to hire professional fundraisers for capital campaign. Developing case statement for campaign. Furthering discussions regarding scope of project. This group is a Michigan 501(c)(3) non-profit organization, with the purpose of supporting the goal to develop a new center.

MEMBERSHIPS MONTH/YEAR NUMBER JOINED Jan – Dec 2018 503

January 2019 55 February 2019 18 March 2019 24 TOTAL 2019 97

UNDUPLICATED OPPORTUNITIES PARTICIPANTS Programs 1,122/4,457 units* 414 Volunteers 79 299 times for 1,398 hours Trips 0 0

*Unit is equal to a program occurrence. In March 1,122 different people attended 4,457 times.

17 18 19 20 21 22 23 24

CENTRAL Y MEMBERSHIP STATS

January 2019 Total number of visits 4,772 Total number of new members 35 units (76 members) Total number of renewals 1 Total number of terminations 9

February 2019 Total number of visits 5,219 Total number of new members 40 units (81 members) Total number of renewals 4 Total number of terminations 16

March 2019 Total number of visits 5,182 Total number of new members 8 units (20 members) Total number of renewals 3 Total number of terminations 8

Total number of units 488 units (859 members)

1213 W. Civic Center Drive [email protected]

Traverse City, Michigan 49686 [email protected]

Phone: 231-922-4818 [email protected]

Fax: 231-922-2064 www.grandtraverse.org/parks

April 1, 2019

Zoe Kircos, Director of Grants and Partnerships ([email protected]) PeopleForBikes 1966 13th Street, Suite 250 Boulder Colorado 80302

RE: Letter in Support of Norte’s Application for a PeopleForBikes Community Grant

Dear Zoe:

Norte has made it to the final step of the application process for the 2019 PeopleForBikes Community Grant Program. As Director of Grand Traverse County Parks and Recreation-Senior Center Network, and on behalf of the county’s Parks and Recreation Commission, I am writing to wholeheartedly support Norte’s application for funds to create a new traffic garden and pump track at the county’s Civic Center Park in Traverse City, Michigan.

Norte’s youth cycling group is housed in two locations at the 44-acre, mixed use Civic Center Park, the Clubhouse and the Wheelhouse. Two years ago, Parks and Recreation partnered with Norte to bring cycling recreational programming to the region. Norte is an integral part of our Civic Center community of partners who offer recreational and cultural programming – the Grand Traverse Bay YMCA, which manages the indoor pool and fitness center and runs softball leagues; Parallel 45 Theatre, which offers summer outdoor theater productions; Centre I.C.E., which manages the arena seven months each year, offering hockey, figure, and other skating opportunities; Traverse City Roller Derby; GT Rugby Club; and American Legion Baseball.

The vision for the traffic garden and pump track is a miniature street pattern with a section of flowing rollers on a closed course, providing a safe, thoughtfully designed teaching environment for young people and their families. The course would help them develop skills necessary to increase bike handling ability and achieve independence on two wheels to safely explore the community.

Everyone involved, including Grand Traverse County Parks and Recreation, is excited about the recreation potential and the public safety education such an asset will bring to the region’s most visited and beloved park. County Parks and Recreation Commissioners recently voted unanimously to support the traffic garden and pump track, and to allocate $1,500 for preliminary designs.

Such a one-of-a-kind community asset will make the Civic Center an even better place, even more of a destination park than it is now. Traffic gardens/pump tracks teach skills that support happy, confident, independent, healthy, young people. These “life skills” can transform the culture of a community and positively affect its collective health (less car; more move) by shifting habits and behaviors.

Thank you for your consideration of Norte’s application for the PeopleForBikes Community Grant, and for all you do to get more people on bikes!

Sincerely, Kristine Erickson Kristine Erickson, Director

26 27 28 29

1213 W. Civic Center Drive [email protected]

Traverse City, Michigan 49686 [email protected]

Phone: 231-922-4818 [email protected]

Fax: 231-922-2064 www.grandtraverse.org/parks

March 15, 2019

Consumers Energy Foundation 1 Energy Plaza, Rm. EP8-210 Jackson, Michigan 49201-2276

RE: Support of Watershed Center Grand Traverse Bay’s Application for Consumers Energy Foundation Planet Award

To Whom It May Concern:

As Director of Grand Traverse County Parks and Recreation-Senior Center Network, and on behalf of the county’s Parks and Recreation Commission, I am writing to wholeheartedly support the Watershed Center Grand Traverse Bay’s application to the Consumers Energy Foundation Planet Awards program for a wheelchair-accessible, 110-foot-by-10-foot pedestrian bridge across the Boardman River at the Lone Pine trailhead of the Natural Education Reserve.

Fifty years ago, Consumers Energy gave to Grand Traverse County and its residents a tremendous gift of over 300 acres of land for public recreation. In 1976, the land was dedicated by Grand Traverse County to serve that purpose “in perpetuity.” The land has since been known as the Natural Education Reserve (NER). Under the proud stewardship of the county’s Parks and Recreation Commission and managed by the Conservation District for the county, the NER is one the most beloved and used parks in the region, enjoyed by thousands of local residents and visitors each year.

The proposed footbridge would deeply, positively impact the NER park experience for generations to come. It will provide a critical trail connection to allow people of all ages and abilities the once-in-a-lifetime opportunity to view the ecological restoration of the Boardman River and bottomlands, post-dam removal. From the ADA trail and the bridge itself, park patrons will have a close-up view of the healing river and bottomlands. The bridge will also close a long-time gap in the NER’s trail system between two disconnected trail ends. It will span the Boardman River from east to west, fostering connectivity on a local AND regional scale, by linking the regional Boardman River Trail, a 24-mile pedestrian trail through the Boardman River Valley which transects the NER in Traverse City, to the North Country Trail!

This grant request truly aligns with the county's Michigan Department of Natural Resources-approved management plan for the NER and the 2018-2023 Grand Traverse County Parks and Recreation Plan. It also supports the missions of the NER "to provide safe, enjoyable, quiet recreational experiences and environmental education opportunities, while protecting the resource for visitors to the reserve," and of County Parks and Recreation “to enhance community and quality of life through people, parks, and programs.”

There would be an opportunity for Consumers Energy to request naming rights (such as “Consumers Energy Lone Pine Bridge”) for the pedestrian bridge relative to this extraordinary funding opportunity, under the current Grand Traverse County Parks and Recreation Commission's Naming Rights Policy.

Thank you for your consideration of the Watershed Center Grand Traverse Bay’s application for the Planet Award, and thank you, Consumers Energy, for all you do for our community.

Sincerely, Kristine Erickson Kristine Erickson, Director

Parks and Recreation enhances community and quality of life through people, parks, and programs. Senior Center Network makes longer lives, better lives.

Grand Traverse County Parks and Recreation Commission Meeting Thursday, March 14, 2019, 5 p.m. Commission Chambers, Second Floor, Governmental Center 400 Boardman Avenue, Traverse City, Michigan 49684 MINUTES

A. Pledge of Allegiance

B. Call to Order Meeting called to order at 5 p.m.

C. Roll Call Commissioners Present: David Grams, Rodetta Harrand, Rob Hentschel, Rod Kivell, Steve Largent*, William Mouser, John Roth, Whitney Waara, Shirley Zerafa Others Present: Kristine Erickson, Director, Ryan Walsh, Office Manager, Katelynn Brown, Office Coordinator, Ariel Perreault, Office Specialist, Lori Wells*, Senior Center Network Manager, Grand Traverse County Parks and Recreation-Senior Center Network; Nate Elkins, Studio Director, Influence Design Forum; Tawny Hammond, Operations Manager, River Outfitters; Jalen Provo, County Resident, Kristi Wodek, Education and Outreach Director, Crooked Tree Art Center * Arrived after start of meeting.

D. First Public Comment There was no public comment.

E. Approval of/Additions to Agenda MOTION by Roth, second by Hentschel, to approve the agenda, as presented. Motion carried.

F. Special Orders of Business/Presentations 1. North End of Civic Center Park Conceptual Planning: Update Influence Design Forum Studio Director and consultant for landscape design at north end of Civic Center Park, Nate Elkins, shared preliminary survey results from park stakeholders regarding use of and parking at the Civic Center. He stated that parking management might require a more involved plan. 2. Proposal: River Outfitters to Expand Services and Extend Agreement for Medalie Park Use River Outfitters Operations Manager Tawny Hammond proposed expanding services from Medalie Park in 2019. MOTION by Kivell, second by Roth, for River Outfitters to expand services at Medalie Park, as proposed, with proof of proper licenses and permits provided to Parks and Recreation. Motion carried.

31 MOTION by Hentschel, second by Roth, to approve amending Medalie Park use agreement between Parks and Recreation and River Outfitters to extend it through December 31, 2020, pending review and approval by civil counsel. Roll Call Vote Yeas: Grams, Hentschel, Kivell, Largent, Mouser, Roth, Waara, Zarafa, Harrand (9) Nays: (0) Absent: (0) Motion passed, 9 to 0.

G. Action on Consent Calendar Receive and File 1. Draft Minutes from February 14, 2019 Parks and Recreation Commission Meeting 2. Approved Minutes from February 27, 2019 Business Development Team Meeting 3. Approved Minutes from October 6, 2016 Rules Committee Meeting 4. Parks and Recreation-Senior Center Network Budget Report 5. Grand Traverse Conservation District’s Monthly Report 6. Parks and Recreation-Senior Center Network Department Report 7. March 6, 2019 Memo Update about the Traverse City to Charlevoix Trail 8. February 14, 2019 Parks and Recreation Letter in Support of Parallel 45 Theatre’s Application for an Alden and Vada Dow Family Foundations Grant 9. March 8, 2019 E-mail from Kimberly Conaghan, Executive Director of TC Community Garden MOTION by Harrand, second by Waara, to receive and file the Consent Calendar with the exception of item 3. Motion carried.

H. Items Removed from Consent Calendar 1. Item 3. Approved Minutes from October 6, 2016 Rules Committee Meeting Commissioner Zarafa requested clarification about Rules Committee Minutes, which are dated year 2016. Commissioner Roth stated that 2016 is when the Rules Committee last met. MOTION by Roth, second by Zarafa, to receive and file Item 3. Motion carried.

I. Reports 1. Parks and Recreation-Senior Center Report Director and Senior Center Manager made brief reports in addition to written report in agenda packet. 2. Committee and Representative Reports Business Development Team Chair Kivell reported on proposals the team recently reviewed and recommended be forwarded to the full board. Rules Committee Chair Zerafa reported on Rules Committee’s recent discussion about marihuana in the parks.

J. Old Business 1. Crooked Tree Art Center Outdoor Art Fair at Civic Center Park MOTION by Hentschel, second by Largent, to approve Civic Center stewardship agreement with Crooked Tree Art Center, as presented, and to authorize Director to execute agreement with Crooked Tree Art Center, following review by civil counsel. Motion carried. 2. Summer and Future Concessions at Civic Center Park Director informed commission about option to continue Pizza Wagon’s concession services through September 30, 2019. Director requested direction on moving forward with concessions at the park. Commissioner Kivell discussed the RFP process and stated the Business Development Team supports an extension of the agreement with Pizza Wagon through September 2019.

32 Commissioners discussed vendor options and options for concession opportunities at the Civic Center. MOTION by Roth, second by Grams, to approve amending current concession services agreement between Parks and Recreation and Pizza Wagon to extend it through September 30, 2019, and to authorize Director to explore more options. Roll Call Vote Yeas: Zarafa, Waara, Roth, Mouser, Largent, Kivell, Hentschel, Grams, Harrand (9) Nays: (0) Absent: (0) Motion passed, 9 to 0. 3. Use Agreement Renewal: Senior Center Network-The Rock in Kingsley MOTION by Hentschel, second by Largent, to approve expenditure of $9,600 from Senior Center Network budget to rent The Rock in Kingsley to provide Senior Center Network programming for residents of South Grand Traverse County. Roll Call Vote Yeas: Grams, Roth, Hentschel, Kivell, Zarafa, Largent, Waara, Mouser, Harrand (9) Nays: (0) Absent: (0) Motion passed, 9 to 0. 4. Agreement Renewal: Project Fresh MOTION by Roth, second by Grams, to approve expenditure of $7,500 from Senior Center Network budget to purchase Project Fresh coupon booklets to be distributed to seniors in 2019. Roll Call Vote Yeas: Mouser, Waara, Largent, Zarafa, Kivell, Hentschel, Roth, Grams, Harrand (9) Nays: (0) Absent: (0) Motion passed, 9 to 0. 5. Subcommittee and Ad Hoc Committee Restructuring MOTION by Hentschel, second by Waara, to approve restructuring the Parks and Recreation Commission’s subcommittees and ad hoc committees, retain the appointment of a Natural Education Reserve Advisory Board representative, and eliminate the appointment of a TBAYS’ Board of Directors representative, as presented in Resolution 01-2019. Roll Call Vote Yeas: Grams, Hentschel, Kivell, Largent, Mouser, Roth, Waara, Zarafa, Harrand Nays: (0) Absent: (0) Motion passed, 9 to 0. 6. Restructured Committee Appointments MOTION by Mouser, second by Roth, to approve the committee appointments and chair and vice chair appointments, as presented. MOTION by Mouser to amend motion to remove Commissioner Zerafa from the Stragetic Planning Subcommittee and to appoint Commissioner Largent. Motion carried. 7. Proposed Parks and Recreation Bylaws Amendments a. Section 2.2 Regular Meetings MOTION by Largent, second by Hentschel, to adopt the proposed amendments to section 2.2 Regular Meeting of the Bylaws of Grand Traverse County Parks and Recreation Commission, as presented. Motion carried. b. Section 2.5 Time of Regular Meetings MOTION by Kivell, second by Grams, to adopt the proposed amendments to Section 2.5 Time of Regular Meetings of the Bylaws of the Grand Traverse County Parks and Recreation Commission, as presented. Motion carried. c. Section 5.1 Agenda for Regular Meetings 33 MOTION by Largent, second by Waara, to adopt the proposed amendments to Section 5.1 Agenda for Regular Meetings of the Bylaws of the Grand Traverse County Parks and Recreation Commission, as presented. Motion carried. d. Section 5.2 [Now 5.3 due to renumbering] Distribution of Agenda and Materials MOTION by Waara, second by Kivell, to adopt the proposed amendments to Section 5.3 Distribution of Agenda and Materials of the Bylaws of the Grand Traverse County Parks and Recreation Commission, as presented. Motion carried. e. Section 7.1 Election MOTION by Roth, second by Zerafa, to adopt the proposed amendments to Section 7.1 Election of the Bylaws of the Grand Traverse County Parks and Recreation Commission, as presented. Motion carried.

K. New Business 1. Request to Submit Grant Application for Bridge at Natural Education Reserve MOTION by Mouser, second by Roth, to permit application for Consumers Energy Foundation Planetary Award Grant for a bridge at the Nature Education Reserve with the potential for naming rights. Roll Call Vote Yeas: Zerafa, Waara, Roth, Mouser, Largent, Kivell, Hentschel, Grams, Harrand (9) Nays: (0) Absent: (0) Motion passed, 9 to 0.

L. Second Public Comment Commissioner Zerafa complimented the Director on the agenda packet. Commissioner Harrand complimented Parks and Recreation office staff on their assistance with meeting preparation. Lori Wells shared some Senior Center Network.

M. Notices and Commissioner Comments Commissioner Roth shared his frustration with the way the Fishing and Hunting Show is marketing its move from the Civic Center. Commissioner Mouser reported on a recent conference he attended. Commissioner Hentchel gave an update from the County Commission. Commissioner Waara gave praise for the well maintained parking lot at the Civic Center. Commissioner Largent complimented the Commission’s move to go paperless. Director stated she is working on getting devices for future “paperless” meetings. Director informed board that a request for proposals for an architect to develop design options for a new Senior Center building has been issued by the City of Traverse City.

N. Adjournment Meeting adjourned at 6:56 p.m.

34 Information Sheet K. New Business 1. City-County Day Camp Agreement (Director and City Parks and Recreation Superintendent Derek Melville; Information Sheet Attached; Action Item)

History: For the past 25 years, the City of Traverse City and Grand Traverse County have collaborated to bring the City-County Day Camp to our area’s children. City Parks and Recreation provides staff and programming, and pays rent to Parks and Recreation. In return, County Parks and Recreation provides the facility, Howe Arena at the County’s Civic Center Park, at a reduced rate. The goal is to provide a day camp experience that is affordable, and that will promote healthy, memorable activities in a fun, safe environment, indoors and outdoors.

For many years, fees for use of Howe Arena for the Day Camp remained the same. In 2017, fees were raised by 11 percent, from $58 per day to $65 per day. In 2018, fees were raised from $65 to $75 per day for use of Howe Arena AND for use of Gilbert Lodge on days when the arena was scheduled to be used by other groups (such as the Shoreline Bike Tour and wrestling).

When the Director met with City Parks and Recreation Superintendent Derek Melville in 2018 to discuss fees, both agreed that by 2020, fees should be raised to $99 per day for use of the arena for the camp.

Proposed Term and Fees: Based on that discussion, this year, the rate was to go up to $86 per day for the City’s use of the arena. However, it is recommended that a rate of $80 be charged instead, because Day Campers will share space in the arena this (and possibly next) summer with another Civic Center tenant/partner, Parallel 45 Theatre. Throughout the summer, Parallel 45 staff will build sets in the northeast or northwest (yet to be determined) corner of the arena. To minimize noise and disruptions on weekdays when camp is in session, Parallel 45 has agreed to build its sets outdoors as often as possible, weather-permitting. City Parks and Recreation Superintendent is aware of and has agreed to share the space with Parallel 45’s set builders.

Additionally, to increase efficiencies and to further support the ever-expanding City-County partnership, it is recommended that a three-year agreement for the City’s use of the arena and Gilbert Lodge at Twin Lakes (as needed) for the City-County Day Camp be approved, at the following rental rate:

Year 1 (2019): $80 per day Year 2 (2020): $86 per day Year 3: (2021): $92 per day

RECOMMENDED MOTION: Motion to authorize Director to prepare, have legal counsel review, and sign agreement with City Parks and Recreation for use of Howe Arena and Gilbert Lodge, as needed, for the City-County Day Camp summer programs in 2019 at a rate of $80 per day, in 2020 at a rate of $86 per day, and in 2021 at a rate of $92 per day.

35 Information Sheet K. New Business 2. Proposal: TRI Again Fitness’ Use of Former Probate Court Building (Rebecca Venticinque, Owner; Proposal Attached; Action Item)

Proposed Use: Rental of a 23-by-40-foot space (one room) in former Probate Court building at Civic Center for a two-year term (nine months each year; September 2019 through May 2020 and September 2020 through May 2021) to offer triathlon training to the community.

Rental Fee: 920 square feet x $6 (Parks and Recreation’s rate per square foot for unfinished space) $5,520 ÷ 12 months = $460 - $46 (10% recreational discount) $400 (rounded) per month rental fee x 9 months $3,600 total - $1,000 (for improvements to rental space, as determined by Facilities/Parks Directors $2,600 total ($288 per month)

RECOMMENDED MOTION: Motion to approve the execution of a two-year agreement (subject to review by civil counsel) with Tri Again Fitness for use of one 23-by-40-foot room at 1125 Civic Center Drive from September 2019 through May 2020, and from September 2020 through May 2021, at a rental rate of $288 per month, plus a one-time payment of $1,000 for improvements to the space.

36 TRI Again Fitness Proposal to Use Former Probate Court Space at Civic Center

We live in one of the most beautiful areas for endurance sports. Whether it is Running, Cycling, Open Water Swimming, Rowing, Paddling, or Cross Country Skiing, we have an extremely active community.

This August the inaugural Ironman 70.3 Traverse City will bring over 2500 competitors, 5000 spectators, and enlist over 2500 volunteers. Ironman will have an amazing impact on the Grand Traverse Area. Triathlon WILL boom. Grand Traverse County and Tri Again Fitness could be positioned to provide “Personal Coaching in a Group Setting” and “Access for All” when new inspired potential triathletes try to see if, as Ironman says, “Anything Is Possible”.

TRI Again Fitness formerly partnered with the GT BAY YMCA and over saw an endurance program in the Civic Center - Central YMCA Wellness Center. We would now like to Partner with Grand Traverse County and utilize a portion of the space in 1125 West Civic Center Drive (the old probate office). Tri Again Fitness supports the Community of Grand Traverse County and seeks only to better the lives of local residents and visitors.

TRI Again Fitness is an endurance training team focusing on Endurance Sports. The target population is community members who what to improve their fitness through endurance exercise - people who were formerly athletes, inexperienced athletes, athlete couples, and athlete families. Small groups (4-14) train together based on time and effort, not on distance. Treadmills, bike trainers, swim, ski, and paddle ergometers allow members of various skill levels the opportunity to improve in the sport of their choice in a group environment where no one is left behind. Training indoors allows members to participate in their chosen sport regardless of the Season and at an effort appropriate for each person. Couples of varying skill levels can participate side by side. Ironman Certified instructors and life time athletes guide new participants, challenge veterans, and nurse back injured or former athletes released from Therapy.

The amount of space required and even the seasons of year are negotiable. The need is primarily in the winter months, the athletes of Grand Traverse County would much rather enjoy the beautiful scenery outside in the summer months. While we certainly could utilize the space year ‘round, we would be willing to work with other groups that may have complimentary seasonal needs. We could discuss year ‘round occupancy, equipment storage, or vacating completely. We would like to use approximately 50% of the indoor space at 1125 West Civic Center Drive to offer indoor training roughly October through May. Please note this training is complimentary to what Norte and the YMCA offers and NOT in direct competition with what Norte and the YMCA offer, in fact we have offered the YMCA right of first refusal to our services and have partnered with Norte in the past. In addition we believe this program could benefit County employees and would certainly extend a discount in exchange for a graduated fee structure as we attempt to get off the ground. Perhaps a reduced monthly fee in the first year. We love what we do. We are going to do it a long time. We would love to do it at the Civic Center.

37 Potential Bike Storage

Personal Training Projector Screen Virtual Reality Group Fitness for Cycling or Stretching

Area

Elevated Platform for Bike Trainers Treadmills

Potential Bike Storage

38 39 Information Sheet

K. New Business 3. Proposal: TC Roller Derby In-kind Request for Reduced Rental Rate of Howe Arena (Roller Derby Representatives; Draft Agreement Attached; Action Item)

History: Since January 2017, Traverse City Roller Derby (TCRD) has called Howe Arena at Civic Center Park its home. TCRD holds several bouts and weekly practices in the arena between May and August each year, drawing spectators of all ages. In return for a reduced rental rate as approved by the Parks and Recreation Commission in 2017 and 2018, TCRD has provided Parks and Recreation with in-kind advertising in many forms, including print, social media, broadcasting, and bout “shout-outs”.

Proposed Term and Fees: Please see draft agreement, attached.

RECOMMENDED MOTION: Motion to authorize Director to finalize and sign three-year agreement with Traverse City Roller Derby for use of Howe Arena at Civic Center Park in 2019, 2020, and 2021, with the total cost of rental each year to be reduced by $3,500 for in-kind advertising provided by Traverse City Roller Derby.

40 STEWARDSHIP AGREEMENT FOR HOWE ARENA 2019 Season: Traverse City Roller Derby Practices and Bouts 1. Parties. Lessor: Grand Traverse County Parks and Recreation Department 1213 W. Civic Center Drive Traverse City, Michigan 49686

Customer: Traverse City Roller Derby Nicole Farkas, President Brandy Gallagher, Marketing Director 801 S Garfield Road, #129 Traverse City Michigan 49686 231-735-1230 (Telephone) [email protected] (E-mail)

2. Leased Premises (describe). Exclusive use of Howe Arena floor area; non-exclusive use of the entranceway, lobby, restrooms, and parking lot at the arena.

3. Lease Term and Setup. The term of this lease shall be for 2019, 2020, and 2021, according to a schedule submitted by Customer. Customer shall be permitted access to leased premises to set up, as indicated.

2019 PRACTICES Mondays, from 6:30 to 7 p.m. for setup, and from 7 to 9 p.m. for practices April 15, 22, and 29, 2019 (7.5 hours) May 20, 2019 (2.5 hours) June 10 and 17, 2019 (5 hours) July 15 and 22, 2019 (5 hours) August 5 and 19, 2019 (5 hours)

Wednesdays, from 6:30 to 7 p.m. for setup, and from 7 to 9 p.m. for practices April 10, 17, and 24, 2019 (7.5 hours) May 1 and 8, 2019 (5 hours) June 5, 12, 19, and 26, 2019 (10 hours) July 10, 17, and 24, 2019 (7.5 hours) August 7, 14, and 21, 2019 (7.5 hours)

Saturday, from 5:30 to 6 p.m. for setup, and from 6 to 9 p.m. for practice May 11, 2019 (3.5 hours)

2019 BOUTS Friday, May 3, 2019, 5 to 9 p.m. for setup (4 hours) Saturday, May 4 versus Dead River Derby, 7 a.m. to 11 p.m. (14 hours)

Friday, June 21, 2019, 5 to 9 p.m. for setup (4 hours) Saturday, June 22nd versus Lansing Derby Vixens, 7 a.m. to 11 p.m. (14 hours)

Friday, July 5 morning, set up for matinee TBD (4 hours?) Friday, July 5 Sweet versus Tart Cherry Mash-up (matinee/derby showcase) 12 or 1:30 p.m. start (10 hours?)

Friday, July 26, 5 to 9 p.m. for setup (4 hours)

41 Saturday July 27, Second Annual Fresh Coast Frenzy (Tournament), 7 a.m. to 11 p.m. (14 hours) Sunday, July 28, Second Annual Fresh Coast Frenzy (Tournament), 7 a.m. to 11 p.m. (14 hours?)

Friday, August 9, 5 to 9 p.m. for setup (4 hours) Saturday, August 10 versus Circle City Derby Girls, 7 a.m. to 11 p.m. (14 hours)

5. Deliverables from Customer:  each year this agreement is in effect, make a twenty-five (25) percent deposit at the time the reservation is made, with remaining balance due thirty within (30) days following date of invoice at season’s end  schedule of practices and bouts by April 1 of each year this agreement is in effect  proof of insurance from TRCD, verbatim, as provided for in Item 5 under “General Terms and Conditions” of this agreement  written assurance that TIPS or equivalent training-certified bartenders (as approved by Director) will be used to serve liquor  copy of liquor license and plan from city policie provided to Parks and Recreation  fire marshal inspection once venue is set  completed and signed Key Signout form  grounds plan if any vehicles or items are to be parked or placed on Civic Center property, thirty (30) days prior to event, provide layout on outdoor map and submit to Parks and Recreation for approval by Grounds Coordinator and Director.  in September, October, November, or December of each year agreement is in effect, as scheduled by Parks and Recreation Director, Lessee will provide the Parks and Recreation Commission with a report of the number and list of programs offered that year; number of participants served that year; level of satisfaction of those participants and/or their parents; overall budget for year

6. Fees. Customer shall pay the following sum based upon the published rate: 2019 PRACTICES: 66 hours for practices x $50 per hour $3,300 BOUTS: 86 hours for bouts x $50 per hour + $4,300 $7,600 2020 and 2021: Fees will be calculated based on schedule provided by Customer on April 1 of each year this agreement is in effect, using the fee schedule approved by Parks and Recreation for Howe Arena in effect for 2020 and 2021.

Type of Advertising/In-kind Effort Value Per Occurrence Times Total Value County Parks logo on bout posters $100 4 $400 Full page back cover program ad $175 3 $525 Scoreboard ad rotation $50 5 $250 Vendor booth (staffed by Parks & Rec.) $75 5 $375 Announcer promo 2x/half $50 6 $300 Website logo throughout season $100 1 $100 Facebook promotion $20 5 $100 Parade Partnership Jr. Royale or Cherry Royale $300 1 $300 Sweeping/mopping cleaning the arena $50 15 $750 Skate the park event/promotion $250 1 $250 Chicks in Bowls club formation/ Skate Park promotion $150 1 $150 TOTAL IN-KIND $1,320 $3,500

42 $7,600 - $3,500 in-kind advertising TOTAL OWED $4,100 total net lease payments

7. Special Terms. TCRD agrees to:  Clean floor of arena; return premises to how it was found prior to practices and bouts.  Any drop-offs/arrivals of equipment, boxes, food, or other items require TCRD to be on premises to accept and direct placement, otherwise a charge of $275 will be added to rental cost per event for anything Parks and Recreation handles.  To compensate for reduced cost for rental, provide in-kind advertising, as indicated above.

8. Permitted Use(s). Customer may use the leased premises for the following purposes only: Traverse City Roller Derby practices and bouts.

9. General and Special Terms and Conditions. The attached general and special terms and conditions are incorporated here by reference and shall binding upon the parties to this agreement as if fully set forth in this agreement. If any of the terms of this agreement conflict with the general terms and conditions, the terms of this agreement together with any special terms and conditions shall control. For Parks and Recreation Department For Customer

By: ______By: ______Kristine Erickson, Director Nicole Farkas, President GTC Parks and Recreation Traverse City Roller Derby

General Terms and Conditions

1. Use of Parks and Recreation Business Equipment and Staff. Lessor acknowledges that the Parks and Recreation Department is limited in staff resources, and only may provide a park ranger to staff the show from beginning to end during the hours it is open to the public and during show setup and teardown.

Lessor also acknowledges that Parks and Recreation’s business equipment (such as photocopier or telephone) is not available for Lessor’s use, and that staff is not available to accept and store packages, direct the placement of show vehicles, displays, vendors, furniture, promotional materials, or any other show item. Lessor agrees that it is its responsibility to be available to accept all packages and to direct the placement of any item related to the show, such as vehicles, displays, vendors, furniture, promotional materials. If Lessor is not available and packages or other show items arrive at the Civic Center property, such packages or items may be turned away with instructions to return to sender.

If Lessor is not available and packages or other show items arrive at the Civic Center, requiring any Parks and Recreation staff to accept, direct, and communicate about any show item, then Lessor agrees to pay an additional charge of $275, which will be added to the final bill and included on the final invoice. The $275 charge is a flat fee, and not charged per instance.

2. Site Plan. Customer shall meet with the Parks and Recreation Director a minimum of ten days prior to the lease term to provide a layout of its use of the premises including proposed electrical hookups and fire safety requirements. The plan must be approved by Lessor and use of the leased premises shall not vary from the pre-approved layout without the prior written consent of Lessor.

43 3. Alterations, Damages, Cleanup. Customer shall make no alterations to the leased premises, including the placement of any fastener (nail, screw, lag bolt, etc.) without the prior written consent of Lessor. Customer shall return the leased premises in the same condition as it was found except for normal wear and tear. Customer agrees to pay for all damages to the leased premises caused by Customer, its agents, employees, volunteers, guests or invitees. Customer agrees to pay Lessor for the cost of any cleanup including an administrative fee of thirty (30) percent of that cost.

4. Vehicle Routes and Parking. Customer shall notify all roller derby teams and event vendors prior to setup that no vehicles are permitted to be driven or be parked on the east side of the Civic Center building at any time. Event participants and vendors who wish to drive to the rear entrance of the Arena in the Civic Center building are to use the access road on the west side of the Civic Center building that leads to the rear (north) side of the Arena. Driving or parking on any grassy areas at Civic Center Park is prohibited. Any violations of this term will result in a charge of $100 per vehicle seen driven and/or parked on north side east of the Arena exterior “garage” door, and on the south or east sides of exterior of Arena.

5. Concessions. The Parks and Recreation Department shall have exclusive right to the sale of concessions. Customer shall not sell concessions without the express, prior written consent of the Parks Director.

6. Liability and Insurance. Customer shall maintain, at own expense, liability insurance of at least two million dollars ($2,000,000), per occurrence, and aggregate, for events and practices. Customer shall maintain, at own expense, insurance of at least one million dollars ($1,000,000), per occurrence, and two million dollars ($2,000,000), aggregate, for liquor liability. Customer must provide the Parks Department a certificate of insurance with this agreement. The certificate of insurance shall contain the following language:

It is understood and agreed that the following shall be Additional Insured: Grand Traverse County, including all elected and appointed officials, all employees and volunteers, all boards, commissions, and/or authorities and their board members, employees, and volunteers.

It is understood and agreed by naming Grand Traverse County as additional insured, coverage afforded is considered to be PRIMARY and any other insurance in effect shall be considered secondary and/or excess.

TCRD has the intent to sell alcoholic beverages during TCRD bouts and, as such, shall provide to the Director the following information at least ten (10) days prior to each bout:  Estimated number of people who will attend the event  Method used to invite people to the event, i.e. open invitation to the public, restricted invitations, etc.  Written proof that the necessary license or permit to sell alcohol from the Michigan Liquor Control Commission  Method of controlling the dispensing of alcohol during the event (e.g. tickets, etc.)  Any other information requested by the Director which the Parks and Recreation Commission, County Board, or Director requires to determine if the event meets the provisions of these Rules and can be conducted in a safe manner.

Customer shall provide satisfactory certificates of all insurance policies to the Parks Department prior to commencing any use or occupancy of the Premises. It is agreed that thirty (30) days’ advance written notice of cancellation, non-renewal, reduction, and/or material change in coverage will be mailed to the Parks and Recreation Department at the address noted in the “Notices” section of this agreement, and that, ten (10) days’ advance written notice for non-payment of premium will be mailed to the Parks Department at the address noted in the “Notices” section of this agreement.

44 7. Waiver of Subrogation. To the extent permitted by law, Customer hereby releases the Parks Department, its elected and appointed officials, employees and volunteers, and others working on behalf of the Parks Department from any and all liability or responsibility to the Customer or anyone claiming through or under the Customer by way of subrogation or otherwise, for any loss or damage to property caused by fire or any other casualty, even if such fire or other casualty shall have been caused by the fault or negligence of the Parks Department, its elected and appointed officials, employees or volunteers, or others working on behalf of the Parks Department. This provision shall be applicable and in full force and effect only with respect to loss or damage occurring during the time of the Customer’s occupancy or use, and Customer’s policies of insurance shall contain a clause or endorsement to the effect that such release shall not adversely affect or impair such policies or prejudice Customer’s right to recover under the policy. The Customer agrees that its policies will include such a clause or endorsement.

8. Workers Compensation and Employers Liability. Customer shall procure and maintain during the life of this contract Workers’ Compensation Insurance, including Employers’ Liability Coverage, in accordance with all applicable statutes of the State of Michigan.

9. Motor Vehicle Liability. If Customer’s use of the leased premises will include the use of automobiles to transport persons attending an event, including valet parking, Customer shall procure and maintain during the life of this contract motor vehicle liability insurance, including Michigan no-fault coverage, with limits of liability not less than one million dollars ($1,000,000) per occurrence combined single limit for bodily injury, and property damage. Coverage shall include all owned vehicles, all non-owned vehicles, and all hired vehicles.

10. Additional Insured. General liability and motor vehicle liability, as described above, shall include an endorsement stating the following shall be additional insureds: Lessor, all elected and appointed officials, all employees and volunteers, all boards, commissions, and/or authorities and board members, including employees and volunteers of Lessor.

It is understood and agreed by naming Lessor as additional insured, coverage afforded is considered to be primary and any other insurance Lessor may have in effect shall be considered secondary and/or excess.

11. Special Terms and Conditions. Any special terms and conditions noted in the attached addendum to this agreement titled “Special Terms and Conditions” is incorporated by reference as if fully set forth herein. If any part of these general terms and conditions shall conflict with the special terms and conditions, the special Terms and conditions shall control.

12. Hold Harmless. To the fullest extent permitted by law the Customer agrees to defend, pay on behalf of, indemnify, and hold harmless the Grand Traverse County and it’s Parks Department, its elected and appointed officials, employees and volunteers, and others working on behalf of Grand Traverse County or its Parks Department, against any and all claims, demands, suits, or loss, including all costs connected therewith, and for any damages which may be asserted, claimed, or recovered against or from Grand Traverse County or the Parks Department, by reason of personal injury, including bodily injury or death and/or property damage, including loss of use thereof, which arises out of, or is in any way connected or associated with this agreement.

13. Force Majeure. The parties are not liable for failure to perform any obligation owed under this agreement if that failure is a result of an Act of God (e.g. fire, flood, other natural disaster), war, government sanction, labor dispute, utility failure or similar circumstance.

45 14. Cancellation. All deposits and other payments made are non-refundable unless notification is given by first class mail or in person to Lessor at the above address at least thirty (30) days prior to the beginning of the lease term. Lessor reserves the right to refund all or part of any deposit or payment for good cause shown, and with due consideration for any lost revenue or disruption to other possible scheduled events. All refunds shall be within the sole discretion of the Lessor.

15. Non-exclusive Use of Park. Customer shall make all reasonable efforts not to interfere with the use and enjoyment of common areas and non-leased areas of the facilities and grounds by the public or other user groups.

16. Dispute Resolution. If there is any question or dispute between the parties regarding the terms and conditions of this agreement or the application of those terms and conditions Customer shall be represented by its program manager and two members of its board, or, if no board, two persons actively involved in administering Customer’s organization, and the Parks Department shall be represented by its Director and two parks commissioners. Failure to engage in discussions under this section shall itself be deemed a breach of this agreement. Both parties shall use best efforts to reach agreement in order to accomplish the objective of this agreement.

17. Assignment. Customer shall not assign any right or interest in this agreement without the express, written consent of the Parks Department.

18. Destruction of Premises. If the premises shall be rendered unusable by fire or other casualty, the Parks Department shall make the premises usable as speedily as possible and the fees charged to Customer shall be suspended for each day the premises are unusable.

19. Default. This agreement is granted on the condition that if an event of default shall occur and then a default occurs, this agreement may be terminated. An event of default shall occur if there has been: (1) a failure by Customer to pay, when due, any amount to be paid to the Parks Department; (2) a failure by either party to obtain any policy of insurance or to pay any insurance premiums required by the terms of this agreement; or (3) a failure by either party to comply with any other obligations or provisions of this agreement. Following an event of default, either party may send notice to the other of the event of default. The notice shall provide the breaching party thirty days to cure the default. If the event of default is not cured during the notice period, then upon the expiration of that period of thirty days a default shall exist. Causing default with the express purpose of terminating this agreement shall not deny the other party of any remedies available by civil or criminal law.

20. Remedies. If a default as defined above occurs, then the non-breaching party shall at its election, upon or concurrent with the giving of notice, have the right to terminate this agreement and enforce remedies available pursuant to Michigan law.

21. Notices. All notices under this agreement shall be in writing and be sent by certified mail addressed to the persons at the addresses indicated below or at such other address as either party shall designate in writing. A change in address may be effected by a certified letter sent by either party to the other. Unless the Parks Department gives notice to the contrary, all payments to the Parks Department under the terms of this agreement shall be made to the Parks Department at the address for the Parks Department set forth above.

Notices to Parks Department Notices to Customer Kristine Erickson, Director Nicole Farkas/Brandy Gallagher Grand Traverse County Traverse City Roller Derby

46 Parks and Recreation Department 801 S Garfield Avenue, #129 1213 W. Civic Center Drive Traverse City, Michigan 49686 Traverse City, Michigan 49686

22. Amendment. No modification, alteration, or amendment to this agreement shall be binding unless in writing and signed by both parties to the agreement.

23. Rules and Regulations. Customer shall follow all rules and regulations of the Park Department and assist in enforcement of those rules and regulations as they pertain to all of its players, parents, spectators, coaches, administrators and others associated with the program.

24. Other Laws and Regulations. Customer shall comply with all laws and regulations, municipal, state and federal, now in force or which may become effective during the term of this agreement.

A. Special Event Permit Application – The City of Traverse City may require a Special Event Permit Application be filed with the City Fire Department’s Fire Prevention Bureau. Please utilize the attached form as instructed for application for inspection of facility once complete. A copy of the completed form and floor plan must also be provided to the Parks Department.

B. Recreational Fires. If a recreational fire is necessary or requested for the event the Customer must notify the Director within fourteen (14) days of the event. Within the City of Traverse City Limits, all recreational fires must have a permit from the City of Traverse City Fire Department (Traverse City Ordinance Number 307). The Customer is responsible to contact the Fire Marshal at 231-922-4930 or at [email protected] at least seven (7) days in advance of the event. A copy of the approved permit must be provided to the Parks and Recreation Department upon receipt.

25. Alterations or Improvements. Customer shall make no alteration or improvements to the premises without the prior written approval of the Parks Department. This includes the placement of any fastener (e.g., nail, screw, lag bolt, etc.) to any wall, floor, or ceiling.

26. Damages. Customer shall return Premises at the end of each use and at the end of the term of this agreement in the condition it existed prior to the beginning of the term of this agreement except for normal wear and tear. Customer agrees to pay all damages to the Premises occasioned by Customer’s use of the property, including that of its participants, volunteers, employees, spectators or others associated with the program.

27. Whole Agreement. This agreement constitutes the entire agreement between the parties and shall be deemed to supersede and cancel any other agreement between the parties relating to the transactions contemplated in this agreement. None of the previous and contemporaneous negotiations, preliminary drafts, or previous versions of this agreement leading up to its execution and not set forth in this agreement shall be used by any of the parties to construe or affect the validity of this agreement. Each party acknowledges that no representation, inducement, or condition not set forth in this agreement has been made or relied on by either party.

28. Severability. If any provision in this agreement is held to be invalid or unenforceable it shall be ineffective only to the extent of the invalidity, without affecting or impairing the validity and enforceability of the remainder of the provision or the remaining provisions of this agreement.

29. No Third-party Beneficiaries. The parties do not intend to confer any benefits on any person, firm, or corporation other than Customer and the Parks Department.

30. No Waiver. The failure of either party to enforce any covenant or condition of this agreement shall not be deemed a waiver of that covenant or condition or of the right of either party to enforce each and every covenant and condition of this agreement. No provision of this agreement shall be deemed to have been waived unless the waiver is in writing and signed by the party against whom the waiver is to be enforced.

31. Americans with Disabilities Act. Lessor shall comply in all respects with Title III (public accommodations) of the Americans with Disabilities Act.

32. Governing Law. This agreement shall be governed by and enforced in accordance with the laws of the State of Michigan.

33. Venue. By execution of this agreement, the parties consent to venue in Grand Traverse County of any action brought to enforce the terms of this agreement or to collect any monies due under it.

34. Effective Date. The parties have signed this agreement in duplicate and it shall be effective as of the day and year indicated in the opening paragraph. For Traverse City Roller Derby For Grand Traverse County Parks and Recreation Department

By: ______By: ______Nicole Farkas, President Kristine Erickson, Director Traverse City Roller Derby Parks and Recreation Department

Date: ______Date: ______

48 Information Sheet

K. New Business 4. Proposal: Kiwanis Flag Project at Medalie and Civic Center Parks (Wade Van Houzen, Kiwanis Club of Traverse City; Request Attached; Action Item)

History: For the past four years, Parks and Recreation has been developing a partnership with the Kiwanis Club of Traverse City. In 2015, the Parks and Recreation Commission passed a motion to permit Kiwanis Club of Traverse City, as part of its “Flag Project,” to plant flags at the north end of Civic Center Park along Munson Avenue during national holidays, such as Fourth of July, Memorial Day, Veterans’ Day, etc. In 2017, the Club made a substantial donation of money and labor to the Campbell Community Playground project at the Civic Center. In 2018, the Parks and Recreation Commission entered into a three-year (2019 through 2021) agreement with the Club to care for the two small gardens located at the Civic Center building entrance in return for $250 per year, and placement of a no-larger-than two-foot-by-two-foot sign stating that the Kiwanis Club of Traverse City is caring for the gardens.

Proposal: Starting this year, Kiwanis Club of Traverse City would like to expand its flag project to include Medalie Park.

RECOMMENDED MOTION: Motion to authorize Director to prepare, submit for review by legal counsel, and sign a three-year agreement with Kiwanis Club of Traverse City for use of a section of parkland at north end of Civic Center Park, as approved by Parks and Recreation and Facilities Management directors, and for use of a section of parkland along south end of Medalie Park, as approved by Parks and Recreation and Facilities Management directors, to place flags according to a schedule to be submitted to and approved by Parks Director on January 1 of each year and for Kiwanis Club of Traverse City to promote Grand Traverse County Parks and Recreation-Senior Center Network as a sponsor in return.

49 50 A1

The Record-Eagle - 05/28/2018 Copy Reduced to 96% from original to fit letter page Page : A01 Monday, May 28, 2018 MONDAY $1.00 daily/$2.00 Sunday

NONPROFIT Developer Remembering seeks zoning The Fallen change Amendment would cut upper- story setbacks for 8th Street

BY JORDAN TRAVIS [email protected]

TRAVERSE CITY — A Traverse City nonprofit focused on providing spaces for other small organizations has plans for land along Eighth Street — plans that could require a zoning change. Commonplace Co-founder Kate Redman said the organization wants to build a four-story, 60-foot- tall building across from The Box at the Board- man Avenue intersection. Commonplace already has space in The Box where small nonprofits can work. This building also would house local coffee roaster Higher Grounds’ second cafe, a daycare, restaurants and a small auditorium in the first floor, Redman said. Tenants in each space could use the services of another — nonprofit employees or people attending events at the restaurants or cafe could bring their kids to daycare, for example. “Really, the goal is to not just have everyone operate as separate tenants, but to really build relationships between tenants to make them more Record-Eagle/Tessa Lighty than just the sum of their parts,” she said. Melissa Forst rides her bike along the path at the Grand Traverse County Civic Center on Friday afternoon. Another underlying philosophy is to create a Kiwanis Club of Traverse City installed their flags along the path for Memorial Day. space where people with a diversity of ideas work in close quarters, Redman said. That can form connections that allow innovations to spread. Redman said the third and fourth floors would Locals provide Memorial Day services hold apartments aimed at people making between BY STEPHANIE BRZEZINSKI 10 a.m. at the Grand Traverse Area an American flag and taps will be $41,100 and $61,650 — 80 to 120 percent of area me- [email protected] Veterans Memorial Park, corner of played. dian income for a one-person household, accord- 11th Street and Elmwood Avenue. The keynote speaker is Mike ing to Housing and Urban Development figures. RAVERSE CITY — Local President John Lefler said the Griffith, a veteran and president The nonprofit is looking for partners and other organizations are hosting coalition has done a Memorial Day of Veterans Housing USA. Though solutions to make the housing even more afford- Ta variety of services for event at the park for several years. Lefler said he isn’t sure what able. Memorial Day this year. This year, the Kingsley High School Griffith will talk about, he knows Grand Traverse Area Veterans Co- Choir will sing patriotic songs, U.S. SEE ZONING PAGE 2A alition is presenting a ceremony at Coast Guard Air Station will raise SEE FALLEN PAGE 3A

utility fraud. and provide updated electricity Claims smart meter “I’m going to fight it until my readings for company officials, death,” Yorty said. “I will not said spokeswoman Rachel was detrimental lay down for these shenani- Johnson. They also don’t re- gans.” quire employees to physically to her health Yorty, 63, of Suttons Bay, is travel to each meter. charged with two counts of Yorty argued electromag- BY KYLE KAMINSKI [email protected] fraudulent use of a public util- netic frequencies emanating ity after she said she hired a from her meters for years have SUTTONS BAY — Heather- private electrician to replace caused a host of health prob- lee Yorty contends she noticed Cherryland Electric Coop- lems. She said she was forced immediate improvements to erative’s automated metering to relocate her bedroom to an- her health when she removed a system in favor of two outdated, other area of the house as the pair of electricity meters from analog models from General invisible waves “poison” her Record-Eagle/Tessa Lighty the side of her home. Electric. body and make it nearly impos- Heatherlee Yorty is being criminally charged for utility fraud after But she faces a misdemeanor The automated meters — in- sible to sleep without intense disabling her Cherryland Electric automated metering system. after Leelanau County pros- stalled for every Cherryland pain. Yorty believes the smart meter is giving her a myriad of health ecutors contended the recent customer by 2008 — send radio problems. alteration constituted criminal signals through power lines SEE METER PAGE 2A

L O T T E R Y W H A T ’ S I N S I D E WEATHER I N D E X

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Sponsor Overview Sheet - 2018

What is the Kiwanis American Flag Project?  The Flag Project is a fundraiser and service project for the Traverse City Kiwanis club. The Flag Project promotes patriotism and awareness of the Kiwanis Club in our community. In addition, the Flag Project is our club’s largest fundraiser that provides financial support for all of our local youth focused programs (see below).

 Kiwanians provide all the manpower support for the Flag Project. Kiwanians request sponsorships, determine the locations of the flags, construct the flag poles and holders, install the underground holders/sleeves and most importantly, place (plant) and remove (harvest) the American Flags four times per year (key holidays in the summer months: Memorial Day, Flag Day, Independence Day, Labor Day. The flags are typically displayed for 3-5 days at each holiday (plant before the holiday, harvest after the holiday).

 There are 8 locations where the flags are displayed each holiday: 1. Bill Marsh Auto mall (Garfield – new 2017) 2. Bryant Park (base of Peninsula) 3. Civic Center (Munson Ave. at Civic Center) 4. Darrow Park (Bay Street) 5. Division Street (near W. 11th Street.) 6. Elmwood Park (M-22 – new 2017) 7. Sunset Park (Munson by NMC Maritime Academy) 8. YMCA (Silver Lake Road location)

Flag Project Sponsorship Options:  There are three sponsorship levels to support the Flag Project: 1. Bronze: $50 Recognition on Kiwanis website and wall sign for sponsor 2. Silver: $200 Above, plus recognition at each flag site location 3. Gold: $500 Above, plus Recognition plaque and presentation at Kiwanis lunch meeting.

 Sponsors complete a Flag Project Agreement and issue payment for the sponsorship level. Payment is encouraged with the Agreement and both can be mailed together to the Kiwanis Club.

Kiwanis Club of Traverse City: What does Kiwanis do? Kiwanis Club of TC focuses on youth initiatives locally including: Kiwanis Dictionary Project (every 3rd grader receives a Dictionary), Kiwanis Ski School (at Holiday Hills with the Record Eagle, we provide lessons for beginner skiing and snowboarding to youth), Kiwanis Student of the Month (recognizes seniors in high schools all around TC), Kiwanis Sponsored Youth (‘mini-Kiwanis clubs’ at elementary, middle and high school levels), Kiwanis Middle School Track meet (30 year+ tradition of sponsoring the area-wide middle school track meet), Kiwanis Kids Against Hunger (project whereby over 10,000 meals are packaged for local and international outreach), and many other youth focused initiatives. Learn about the Kiwanis Club of Traverse City and all the good deeds our club provides to the community by visiting: www.kiwaniscluboftraversecity.org or by:

Kiwanis Club of Traverse City P.O. Box 864 Traverse City, MI 49685-0864 www.kiwaniscluboftraversecity.org

JOIN Kiwanis Club. We meet at the TC Elks Club at noon on Tuesday’s and we’d love to meet you!

52 Information Sheet

K. New Business 5. Name-the-Landing at Natural Education Reserve Contest (Director and Conservation District Representative; Information Sheet Attached; Action Item)

Request: Please refer to attached April 2, 2019 e-mail from Grand Traverse Conservation District Parkland Steward Tom Vitale.

RECOMMENDED MOTION: Motion to authorize the Natural Education Reserve Advisory Committee and the Conservation District to gather input and suggestions from the public to name the new landing at the former Boardman Pond Trailhead and, following that process, to consider a name recommended by the Advisory Committee.

53 54 NER AC Meeting Minutes 1/9/19

Minutes

Natural Education Reserve Advisory Committee Regular Meeting Wednesday, January 9, 2019 Boardman River Nature Center

Members Present: Chris Garrock, Jack Robbins, Ken Gregory, Jim Chrestensen, Bill Mouser (County Parks &Rec Rep), Frank Dituri (City of Traverse City Rep)

Members Absent: Chuck Korn (Garfield Twp Rep), Judy Reich, Jeri LeRoi

Others Present: District staff - Max Miller and Tom Vitale

I Call to order: Meeting was called to order at 5:05 pm. A. Introductions: Introductions went around. Dituri, representing the City of TC, was welcomed as a new member. B. Approval of Agenda: Motioned by Mouser; 2nd by Robbins. Approved unanimously. C. Approval of Minutes from 10/10/18: Motioned by Garrock; 2nd by Mouser to approve the minutes as presented. Approved unanimously.

II Action Item Review 10.1: Miller is to determine length of Chair/Vice Chair appointments.

Vitale reported that the by-laws do not specify length of appointments for Chair/Vice Chair; although election of officers have been renewed annually in previous years. The Committee discussed amending the by-laws to clarify appointments lengths at the next meeting. As according to the by-laws, such an amendment can occur “at any meeting of the members at which a quorum is present; provided that notice of such an amendment is provided in the meeting notice sent to members”. Closed

Action Item 1.1: The District is to send out a notice to the Committee for an amendment to by-laws to clarify term lengths of appointed officers with the next meeting notification.

10.2: Miller is to find out more information regarding boardwalk being buried by sediment spoils.

Miller specified plans for one of the boardwalk sections off Sabin Loop. The boardwalk was not buried by sediment spoils as was originally planned in the engineered dam removal designs, but spoils were pushed up adjacent to it creating standing water under the boardwalk. The boardwalk is currently open for use, but plans are underway for contractors to tie in earthen connections on either side of the boardwalk to reroute the trail onto dry ground into the bottomlands. Upon trail reroute completion, the boardwalk is to be removed. Closed

III Dam Removal and River Restoration: Vitale and Miller reported A. Sabin update - the river is currently in its final planned alignment. Contractor Job Site Services intends to continue restoration activities throughout the winter season, weather permitting, and anticipates the project to wrap up in spring/summer of 2019. B. High bank erosion - Two sites just upstream of the former Boardman impoundment between Lone Pine and Oleson footbridge were restored by Knoop Excavating this past fall. Trails on top of the bluffs were rerouted slightly inland to mitigate chances of erosion. The

55 NER AC Meeting Minutes 1/9/19

viewing platform atop the bluff was secured with an additional utility post to ensure stability and re-opened to the public. C. Follow-up river restoration sites of former Boardman impoundment – A list compiled by Kim Balke, Biologist with Conservation Resource Alliance (CRA), was assessed and prioritized on-site by representatives of the Dams Removal Implementation Team along with District staff. Committee members reviewed the prioritized list over the projector. Discussion ensued on restoration sites as well as other concerns addressed. The Committee noted erosion concerns at the newly established outlet of ‘Robbins Creek’, the tributary just north of Robbins Bridge at Cass Road that formerly flowed into Beaver Pond.

Action Item 1.2: District staff is to reach out to the Dams Implementation Team and AECOM, Engineers of Dam Removals, to inquire about the erosion seen at the outlet of ‘Robbins Creek’ and determine if plans are in place for any further restoration to the outlet.

Action Item 1.3: District staff is to determine need and install as necessary ‘private property’ signage along the NER boundary line at the end of the Lone Pine Trail.

D. Update on bottomlands restoration grants 1. Environmental Quality Incentive Program (EQIP) – Approved funds for Boardman Bottomlands restoration. 7,000+ native bare-root seedlings were planted this past fall and an equal or greater number of seedlings are funded for 2 more cycles, spring and fall of 2019. 2. USFS Landscape Scale Restoration Grant: Submitted and still pending – no confirmation yet. Funding requested is for planting activity, public education efforts, and invasive species control on each of the three bottomlands (Brown Bridge, Boardman, and Sabin). 3. GLRI/USFS Stormwater Reduction Grant: plantings begin for both Boardman and Sabin bottomlands in 3 cycles - spring and fall 2019, fall 2020. Plants will include mixture of mixture of bare-root seedlings and larger ball and burlap trees. Two volunteer work bee events are to be held for each planting cycle. 4. EQIP Funds for Sabin Bottomlands: Application in process - due Feb. 15.

IV NER Recreation Planning A. Fishing access and opportunities Chrestensen briefed the Committee on the idea of the NER section being established as a trout spawning area along the Boardman and desires among some anglers to see such sections of the river designated for it. Discussion ensued on restoration activities to further promote trout spawning habitat, recreational needs to promote sustainable access along the river, and regulatory measures through the MI Department of Environmental Quality and Department of Natural Resources. B. Watercraft landing development 1. Naming the landing off Cass Road at the former Boardman Pond boat launch site was discussed. After some consideration, the Committee advised reaching out to the public for community input through social media means.

Action Item 1.4: The District is to contact County Parks and Rec to determine the possibility and means to receive public input on the naming of the landing off Cass Road at former Boardman Pond.

Action Item 1.5: The District is to ensure proper caution signage is in place at each of landings along the NER warning of swift currents and rapids.

56 NER AC Meeting Minutes 1/9/19

2. Parking at the former Boardman Pond site was discussed. A gate was installed at the top of the landing and is currently locked to close off vehicle traffic for safety through the winter. Concerns were expressed on the potential drainage issues with the slope of the hill to the landing and the turn-around for the landing not being large enough to accommodate potential traffic it may see. Vitale noted boulders were placed from dam removal contractors at the lot to restrict vehicle access. Some adjustments to the area are desired. Further grading of the lot is needed to accommodate more vehicle parking. Robbins mentioned the potential to create a picnic area adjacent to the former spillway. Most agreed that an engineered design should be sought after to develop a conceptual plan for the landing and parking area. 3. Traverse Area Paddle Club, Boardman River Clean Sweep, NMC Construction Technology Department, and the Michigan Department of Natural Resources are assisting the District and County with the construction of a vault outhouse toilet. Plans are to place the outhouse near the top of the hill prior to the gated access to the landing. C. Trail Planning 1. Boardman River Trail (BRT) development took place prior to the new year with help from TART and GT Hiking Club volunteers. A new footbridge over Robbins Creek and boardwalk leading up to it was constructed. Further construction will continue in spring with plans to connect the BRT from north to south along the NER next field season. 2. Further trail planning was briefly discussed but limited due to time.

Action Item 1.6: The District is to provide maps to facilitate trail planning discussions for the next meeting.

D. The Traverse City Track Club Endowment awarded $7,500 for material to upgrade and reconnect the former Beaver Pond Loop that was disconnected through dam removal activities. Permits are to be sought after this winter with construction plans for spring/summer of 2019. E. The request from the Michigan Natural Resource Trust Fund for a footbridge over the Boardman River at the end of the Lone Pine Trail was denied. F. Funding for a future Sabin Footbridge was briefly discussed. Engineer plans are to be sought after.

V Management Plan Update and Review Due to lack of time, this item was postponed till the next meeting.

Action Item 1.7: The District is to determine necessary sections of the Management Plan that need to be reviewed and amended by the Advisory Committee prior to the next meeting.

VI Public Comment - None

V Adjournment – Motion by Garrock, 2nd by Mouser to adjourn at 7:00 pm. Approved unanimously.

NEXT MEETING: WEDNESDAY, APRIL 10, 2019, 5:00 PM, GTCD OFFICE

Minutes prepared and respectfully submitted by T. Vitale

57 Information Sheet

K. New Business

6. Howe Arena Bleachers: Vendor Recommendation (Director; Information Sheet Attached; Action Item)

History: Since the County’s insurer recommended replacing the bleachers in Howe Arena nearly ten years ago, Parks and Recreation has been seeking funds for the project. In November 2018, Facilities Management Director obtained a “baseline” quote of $100,000 to replace the bleachers. In January 2019, the Mahogany Foundation donated $75,000 to be used for the purchase and installation of new bleachers. In April 2019, Centre I.C.E. committed to immediately “pre-pay” three years of rent ($8,000 per year x 3 years = $24,000), plus an additional $1,000, to provide the balance of $25,000 needed to purchase new bleachers.

During the past several months, Parks and Recreation Director and County Administration have been negotiating new terms with Centre I.C.E. for its use of Howe Arena, and a draft, updated agreement will be provided to the Parks and Recreation Commission for consideration during its next meeting.

Because $100,000 has now been committed to replacing the Howe Arena bleachers, Facilities Management Director is now seeking sealed bids (per county purchasing policy) from qualified vendors to supply new bleachers that will meet MBC 300 Building Code and ADA requirements.

NOTE: A request for bids has been issued, and responses will be received the week of April 8, 2019, AFTER this agenda packet has been published. Director will bring a bid recommendation from Facilities Management Director to the meeting for consideration by the Parks and Recreation Commission.

Bids were received from the following vendors:

• Vendor Name: ______Cost: $______

Facilities Management Director recommends selecting ______as the vendor for new Howe Arena bleachers.

RECOMMENDED MOTION: Motion to approve ______as vendor to supply new bleachers for Howe Arena at Civic Center Park, and to authorize the expenditure of $100,000 from the Parks and Recreation budget to pay for them.

58 Information Sheet J. Old Business 1. TC Tritons’ 2019 Season Update and Requests (Chris Bott, Coach; Information Sheet Attached; Action Item)

History: Tritons Rowing is in the second year of a three-year agreement with Parks and Recreation to use designated areas of Medalie Park to provide youth and adult rowing programs to our community. In 2018, Tritons constructed a fenced storage space in an approved location to house boat racks, oar racks, and an equipment shed; installed a floating dock (12-by-64 feet) at the north end of the park on Boardman Lake; and removed brush from approximately 15 feet of waterfront.

Tritons’ 2019 Requests: • Replace current storage shed in Tritons’ vessel enclosure at Medalie Park with stick-built structure featuring T1-11 siding painted to match color of the pavilion and brown metal roof to match the pavilion. Attached are CAD construction drawings showing floor, walls, and roof. • Mitigate the flooding inside the vessel enclosure that is creating health concerns for the rowers by adding some fill to the ground or by building a boardwalk inside the enclosure. • Leave dock in, year-round, during the term of the agreement, rather than install and remove it each season. • Add hoists on either side of dock and remove brush to accommodate hoists (already approved by Parks and Recreation and Facilities directors).

Parks and Recreation’s Requirements of Tritons: • Obtain building permit from Garfield Township, because a commercial storage shed requires one if structure is 150 square feet or larger and/or when it will be occupied (intent is to have a few rowing machines in it for use by rowers during poor weather.) • Obtain appropriate permit for mitigating floodwaters inside enclosure. Seek approval of township and Parks and Recreation and Facilities Management directors for boardwalk design and materials, or for type of fill to be used. A boardwalk would be composed of a 2-by-8-foot sub-frame with 2- by-6-by-8-foot boards on top, and such construction would require a township building permit. If raising the grade in the enclosure with fill (gravel, woodchips, or earth) rather than building a boardwalk, then a Part 31 Floodplain Permit is required from the DEQ. If applying for a DEQ Floodplain Permit, be sure to cite the specific location and amount of fill in cubic yards.

RECOMMENDED MOTIONS (3): • Motion to approve materials, colors, construction, and placement of new shed inside Tritons’ vessel enclosure at Medalie Park, with proof of an approved plan by and appropriate building permit(s) from Garfield Township and any other entity, as required. • Motion to approve mitigating floodwaters inside Tritons’ vessel enclosure at Medalie Park with either a boardwalk, which would require proof of an approved plan by and appropriate building permit(s) from Garfield Township, or fill to raise the grade, with a plan to be approved by Facilities Management and Parks and Recreation directors and the DEQ, and with appropriate permits from DEQ and any other entity, as required. • Motion to approve Tritons leaving dock installed at Medalie Park in Boardman Lake, year-round, during the term of use agreement with Parks and Recreation.

59 60 61 62 63 Information Sheet J. Old Business 2. Wayfinding Signage Process (Commissioner Grams; Information Sheet Attached; Action Item)

History: Grand Traverse County parks and park facilities do not have uniform, professional- looking signage, and Parks and Recreation does not have a wayfinding program in place. Today, Parks and Recreation is working with a landscape design consultant to make improvements (including signage) at the north end of Civic Center Park; an interpretive sign has been developed for Medalie Park, but needs to be framed and mounted; and the sign for Twin Lakes Park along Long Lake Road needs to be replaced. For the past two years, during strategic planning breakout sessions, regular meetings, and throughout the process of developing the 2018-2023 County Parks and Recreation Plan, commissioners have discussed and identified a need for standard signage and a wayfinding program for county parks and park facilities. The time is right to develop a wayfinding program for county parks and facilities.

Definition of “wayfinding”: “The process or activity of ascertaining one’s position and planning and following a route.” (Oxford English Dictionary)

What is a wayfinding program? A wayfinding program is composed of graphic standards, branding, and signage to help people “find their way.” Such a program is implemented in cities, counties, parks, hospitals, etc. to connect people to places through cohesive, standardized signage and markers that guide and portray an overall brand. Signage, branding, and wayfinding can make the difference between keeping and losing park patrons.

Process for Developing a Wayfinding Program 1. Issue a Request for Qualifications (RFQ) with a detailed scope of work to identify the best professional to plan, design, and implement a signage and wayfinding program. 2. Form a wayfinding team to work with that professional. 3. Set program goals. 4. Walk in patrons’ shoes in all of the parks and park facilities, identify issues and areas of confusion, then map all of the destinations and park patrons’ experiences and journeys. 5. Work with professional to establish consistent graphic standards, artwork, and marketing initiatives.

RECOMMENDED MOTIONS (2): • Motion to authorize Director to follow county purchasing policy and work with appropriate vendor to develop signage to meet immediate needs of Medalie Park and Civic Center Park and in doing so, work toward developing graphic standards to be applied to a future wayfinding program for county parks and park facilities. • Motion to authorize director to follow county purchasing policy and explore options for developing a wayfinding program to improve county park and park facility identification and manage flow of traffic within them, and to present a draft wayfinding program plan to the Parks and Recreation Commission by December 2019.

64 WAYFINDING PROGRAM - City of Holland

65 Information Sheet

J. Old Business 3. Amphitheater Project Contractor Recommendation for Installation of Ramps, Stairways, Handrails (Director; Information Sheet Attached; Action Item)

History: Under county purchasing policy, Facilities Management Director sought sealed bids from qualified firms for the installation of ADA ramps, stairways, and handrails as part of the Civic Center amphitheater refurbishment project. Bids were received from three contractors:

• TC Concrete: $79,500 • Hallmark Construction: $123,750 • RCI Richter Construction, Inc.: $89,968

Facilities Management Director recommends selecting TC Concrete as the contractor for installation of the amphitheater ramps, handrails, and stairs, because TC Concrete’s work is bondable, the bid meets the criteria outlined in the request, and the cost is lowest.

RECOMMENDED MOTION: Motion to approve TC Concrete as contractor for installation of ADA ramps, stairways, and handrails, as part of the Civic Center amphitheater refurbishment project, and to authorize the expenditure of $79,500 for such work.

66 Information Sheet J. Old Business 4. Rotary Charities Grant Application: Recommendation to County Board of Commissioners for Resolution of Support (Director; Application Attached; Action Item)

History: It is a goal of County Parks and Recreation to become less reliant on the County’s General Fund and more self-sufficient through business planning to generate more revenue. A step toward becoming more self-sustaining is a comprehensive feasibility study to examine potential opportunities for creating new, or expanding existing, inter-sectoral or inter-jurisdictional partnerships at park properties to best serve the community and beyond, with an outcome of formal, long-term collaborative arrangements. In 2018, the Parks and Recreation Commission established a “Future of Parks” ad hoc committee to conduct research and make recommendations to the Parks and Recreation Commission about options for becoming more sustainable beyond generating more revenue. The ad hoc committee met several times during 2018 with representatives of the Land Information Access Association (LIAA) and County Administration to discuss and plan an approach for identifying options for future sustainability, such as becoming part of a recreation authority, seeking private donations, building a parks friends group, etc.

LIAA presented a proposal to conduct a comprehensive feasibility study to examine potential opportunities for creating new, or for expanding existing, inter-sectoral or inter-jurisdictional partnerships at park properties to best serve the community and beyond. The cost of the study would be $15,000.

On August 9, 2018, the County Parks and Recreation Commission passed a motion to authorize the director to expend $5,000 to execute an agreement with LIAA to research and write the multi- jurisdictional feasibility study to help determine the future of parks and recreation, and to apply for a grant to help fund the effort.

On March 15, 2019, Parks and Recreation Director worked with LIAA to submit an application (attached) for a Rotary Charities Seed Grant in the amount of $10,000 to help fund the study. On April 4, the application was reviewed by the Rotary Charities Board. The board has asked for a resolution of support from the County Board of Commissioners.

The Director will submit a request to be placed on the County Board of Commissioners’ meeting agenda and ask the Board to adopt a resolution of support for Parks and Recreation’s application for the Rotary Charities Seed Grant in the amount of $10,000.

NOTE: On March 14, 2019, to reduce the workload of Parks and Recreation staff and to avoid duplication of committee work, the Parks and Recreation Commission passed a motion to dissolve the Future of Parks Ad Hoc Committee, and moved its duties to the Business Development Team.

RECOMMENDED MOTION: Motion to request a resolution of support from the County Board of Commissioners in support of Parks and Recreation’s application for a $10,000 Rotary Charities Seed Grant to help fund a “Grand Traverse County Parks and Recreation Collaboration Study,” to help Parks and Recreation become more self-sustaining through new and expanded collaborations and partnerships.

67 Application: Study: Multi-jurisdiction Recreation Coordination/Cooperation Opportunities Grand Traverse County Parks and Recreation Seed Grant

Summary ID: SEED-0000000038 Last submitted: Mar 15 2019 12:13 PM (EDT) Labels: Needs manual Award Decision after board meeting

Seed Grant Application Form

Completed - Mar 14 2019

Seed Grant Application Form

Organization Name Grand Traverse County Parks and Recreation-Senior Center Network

1 / 1268 Organization Information

Applicant Name Kristine Erickson

Address Line 1 GT County Parks and Recreation-Senior Center Network

Address Line 2 1213 W. Civic Center Drive

City Traverse City

State MI

County Grand Traverse

Zip 49686

Employee Identification Number (EIN) 38-6004852

Number of Full-Time Employees (FTE's) or 9 Equivalent

Current Annual Organizational Operating Budget $563000 (no commas)

Year Founded 1977

Web Address www.grandtraverse.org/parks

Contact Person

Who should we reach out to with status updates or questions?

Contact Name Kristine Erickson

Contact Title Director, Parks and Recreation-Senior Center Network

Contact Telephone 231-922-4511 xxx-xxx-xxxx

Contact Email [email protected]

2 / 1269 Amount of funding requested

(No Commas)

10000

Total project cost (must demonstrate a match of at least 25% of requested amount)

(No Commas)

15000

Amount of match (must be at least 25% of request)

(No Commas)

5000

Are you applying on behalf of a partnership, network, or other entity (e.g. as a fiscal sponsor)?

Please type "Yes" or "No"

Project Title Study: Multi-jurisdiction Recreation Coordination/Cooperation Opportunities

3 / 1270 Executive summary of the proposal

Please highlight the most important details from the proposal, including the primary purpose of request, counties served, the anticipated impact, and key partners

Suggest 1-2 paragraphs

The primary purpose of this grant request is to fund a convening and research project on the potential for greater inter-jurisdictional and inter-sectoral cooperation and collaboration around parks and recreation in (and possibly surrounding) Grand Traverse County.

Anticipated impacts include a greater overall understanding among stakeholders of the potential opportunities for coordination and collaboration; a stronger connection/network among stakeholders who could consider and execute such outcomes; and ideally, an identified path forward to formally establish some new, mutually beneficial collaborations. Key partners include the nonprofit Land Information Access Association (LIAA), which will conduct the project with Parks and Recreation.

Counties served by project Responses Selected:

Grand Traverse

Project Detail

4 / 1271 Please describe your proposed project activities.

How will you use the requested and matching funds? Include the major benchmarks for your project and the timeline to complete them.

Suggest 2-3 paragraphs

Grand Traverse County has faced some well-publicized financial challenges during the past several years, threatening many of the services it provides to the public. Like all county operations, Parks and Recreation has had to seek new and innovative ways to streamline its operations while still maintaining a high level of public service.

As part of this effort, Parks and Recreation has sought to create and expand inter-sectoral partnerships at many of its parks. These partnerships have generated a variety of new and creative ways to use existing resources and, in many cases, have helped to offset expenses and/or create additional revenues for County Parks and Recreation operations. Prominent, recent examples include the partnership with the Grand Traverse Bay YMCA to manage the county-owned Easling Pool; the partnership with citizen group Friends of Easling Pool, who successfully raised funds to modernize the pool; partnerships with nonprofits such as Norte and Parallel 45 Theatre at the Civic Center; and collaborating with the City of Traverse City, the Charter Township of Garfield, and TART Trails, Inc. to complete the Boardman Lake Trail loop, to name a few.

Because of the success and momentum of these recent efforts, the Parks and Recreation Commission has expressed its desire to “leave no stone unturned” in continuing to seek new partnerships and areas of potential collaboration, both to make sure that its own operations are as efficient and effective as possible, and to maximize access and enjoyment for the public-at-large across its entire service area.

The proposed Collaboration Study will broaden the field for this pursuit and seek to identify additional, potential opportunities for recreational coordination and cooperation with and among communities and organizations in Grand Traverse County. The project will aggregate data around parks and recreation plans and services throughout the county; identify and convene the stakeholders involved in these plans and services; compare existing services to national standards and trends, stated benchmarks, and future service expectations; and review opportunities for coordinating and collaborating across sectors and/or jurisdictions. It is anticipated that this effort will take from four to six months to complete.

5 / 1272 How will this project make the most out of what the community already has?

Suggest 1-2 paragraphs

The challenges faced by Grand Traverse County are not unique. Most of Michigan’s municipalities struggle with increased costs and a continuing decline of revenues. To succeed, municipal officials and citizens need to think holistically about the various interconnected systems that compose the greater community and contribute to a high quality of life. Sustainable, resilient Michigan communities require inter-jurisdictional, inter-sectoral plans and capacities to encourage economic vitality and to efficiently support cultural and natural amenities.

This context is shared among jurisdictions of all sizes, and non-mandated services such as parks and recreation are often the first to feel these pressures. This project can leverage common circumstances and concerns to convene thoughtful conversations about how parks and recreation providers throughout the county could efficiently collaborate on shared missions and challenges.

What resources will be leveraged for the project (e.g. funds, time, etc.), and from whom?

Suggest bullet points/list

Parks and Recreation has committed a $5,000 to match this grant request. Funds will be used for consulting services with LIAA.

6 / 1273 What will be different if this project is successful? How will you know that you’re making progress?

Suggest bullet points and 1 -2 paragraphs

If this project is successful: • Parks and recreation providers throughout Grand Traverse County will have a clear understanding of the potential opportunities for coordination and collaboration. • The overall “network” of parks and recreation providers will strengthen common ties and connectivity through project activities (such as convenings and data-sharing inherent to the project). • Some actual new collaborations or partnerships will result.

Progress (and any hindrances to it) will be clearly gauged throughout the project. Based on convenings in the recent past (such as a series of well-attended “Parks and Recreation Network” meetings in 2013 and

2014 convened by County Parks and Recreation) and well-established cooperative efforts such as the joint Traverse City and Garfield Township Recreational Authority, our region has demonstrated a general appetite for recreational collaboration, and we expect to find that a variety of stakeholders will be interested in this project. The challenge will be to see if that interest can be channeled into action.

Rotary Charities believes that the following criteria are integrally linked to impact. Will any of the following be strengthened through the work proposed in this application? If so, in what way?

Criteria Check if Applicable Describe

Yes. Similar circumstances and challenges are faced by all recreation providers in our region, even as the recreational Aligned: This work is aligned amenities they provide are some with other work in the larger of the most beloved aspects of system to maximize impact. our region and are integral to our region’s sense of place. This project will be useful to all of the recreation providers in Grand Traverse County.

Inclusive: Key stakeholders are meaningfully engaged, including Yes. Engagement of key those most affected by the stakeholders is at the heart of problem and those who have this effort. the most ability to affect

7 / 1274 change.

Collaborative: Key stakeholders Yes. Key stakeholders will be are involved at the level that is involved throughout the study to best for the initiative – anywhere provide information and to help from an advisory capacity to a determine collaborative joint venture where ownership opportunities. and decision-making is shared.

Yes. County Parks and Recreation has used new and creative partnerships to benefit several of its existing properties and facilities, and it recognizes the potential to build on that as Resourceful: Existing resources a core operational and service and assets are used creatively strategy. Thanks to its large to make the most out of what geographical jurisdiction, the the system already has. county also has a natural, built- in convening role to accommodate input and participation from an otherwise dispersed ecosystem of recreation providers.

Yes. This project will compare and contrast local recreational amenities and services to national trends and standards, which could help identify “holes” Reflective: Strategies and collaborative efforts might help actions are based on insights fill. The project also will provide from regularly learning from an opportunity for recreation three directions: looking providers to trade insights, and outward at global and national make connections to and learn trends; around at the local from each other’s efforts. ecosystem around the issue; Internally, this is an opportunity and inward at the culture, for Parks and Recreation to build mindsets and practices of self, upon its current collaborative staff, board, volunteers and efforts; learn about new and/or members. different approaches; and add insight into what it is already being done well, what can be improved, and how all can continue to improve.

8 / 1275 Adaptive: New insights are Yes. While it is hoped that the regularly turned into actions results of this study do help that quickly prototype and test spark some new collaborative upstream solutions to relationships, it also is hoped downstream problems. that the effort reveals ways to improve existing partnerships.

Please list three references who can speak to the need for this project and how the proposed work is well aligned with other work in the community targeting the same issue.

The best references are those who will be most affected by the results of the proposed work or those organizations that don't stand to benefit financially if this request is awarded.

Name Phone Email

Derek Melville, City of Traverse City Parks and dmelville@traversecity 1 231-922-4910 Recreation mi.gov Superintendent

Julie Clark, Executive 2 Director, TART Trails, 231-941-4300 [email protected] Inc.

John Sych, Director of 3 Planning, Charter 231-941-1620 [email protected] Township of Garfield

9 / 1276 How do you intend to build upon the work completed through this seed phase?

What will be your next steps? How is your organization, partnership or network prepared to take the next steps? What resources will likely be needed to maintain progress after Rotary Charities funding ends? How might these be acquired?

Suggest 1-2 paragraphs

As opportunities are identified for multi-jurisdictional cooperation and/or other actionable items involving potential partners, a second phase of work would be appropriate to formally establish any cooperative effort(s). The follow-up effort would include: identifying specific steps required to implement recommendations from the study; establishing administrative and financial parameters for the collaboration(s); and seeking formal adoption by partners through their respective governing bodies. Depending on the size and scope of the collaboration(s), smaller efforts could be incorporated into the due course of business for involved stakeholders, while larger efforts might benefit from added capacity and expertise (such as through additional grant funding or other dedicated sources of support).

Project Budget

2018-19 Grant Application Budget Template Instructions

The Project Budget should reflect the time period for which you are requesting funding. In the revenues section of the template, please only list foundation and corporation revenues of $1,000 or greater. Include all others in "other". "Pending/Anticipated" revenue represents revenue that has already been requested but not yet granted. This might also include grant applications not yet submitted but that you plan to submit in the very near future. If a line item on the budget is not applicable, you may leave it blank. The Project Budget can be explained in an optional Budget Narrative. You can use this budget narrative to explain how you arrived at the numbers listed in the Project Budget, or the reasoning behind any items on the budget that are not self-explanatory.

10 / 1277 Revenue (No Commas)

Name Committed Pending/Anticipated

Foundation Rotary Charities 10000

Foundation

Local Government

State Government

Federal Government

Individuals

GT County Parks and Your Organization 5000 Recreation

In-Kind Support

Other

Total 5000.0 10000.0

Total Committed: $ 5000.00

Total Pending/Anticipated: $ 10000.00

11 / 1278 Expenses (No Commas)

Amount Requested from Rotary Total Project Expenses Charities

Salary and Benefits

Contract Services (consulting, professional, fundraising, 10000 15000 evaluation)

Learning & Professional Development

Travel

Equipment

Supplies

Printing, Copying & Postage

Administration (Rent, Utilities, Insurance, etc.)

Other

Total 10000.0 15000.0

Total Amount Requested: $ 10000.00

Total Project Expenses: $ 15000.00

Budget Narrative - Use this space to describe anything in your budget in more detail. Funds will be used for consulting services with LIAA.

12 / 1279