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Grand Traverse County Parks and Recreation Commission Meeting Thursday, April 11, 2019, 5 P.M

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Grand Traverse County Parks and Recreation Commission Meeting Thursday, April 11, 2019, 5 P.M Parks and Recreation enhances community and quality of life through people, parks, and programs. Senior Center Network makes longer lives, better lives. Grand Traverse County Parks and Recreation Commission Meeting Thursday, April 11, 2019, 5 p.m. Commission Chambers, Second Floor, Governmental Center 400 Boardman Avenue, Traverse City, Michigan 49684 AGENDA General Meeting Policies: Please turn off all cell phones or switch them to silent mode. Any person may make a videotape, audiotape, or other recording of this meeting. Standing equipment, cords, or portable microphones must be located to not block audience’s view. If you require auxiliary assistance, please call 231-922-4780 or TDD 231-922- 4412. A. Pledge of Allegiance B. Call to Order C. Roll Call D. First Public Comment Any person shall be permitted to address the Parks and Recreation Commission, which is required to be open to the public under the provision of the Michigan Open Meetings Act, as amended (MCLA 15.261, et. seq.). Public comment shall be carried out in accordance with the following Board Rules and Procedures: 1. Any person wishing to address the Commission shall state his or her name and address. 2. No person shall be allowed to speak more than once on the same matter, excluding Commissioners’ questions. The Chairperson shall control the amount of time each person shall be allowed to speak, which shall not exceed three (3) minutes. The Chairperson may, at his or her discretion, extend the amount of time any person is allowed to speak. E. Approval of/Additions to Agenda F. Special Orders of Business/Presentations (Limited to 10 Minutes Each) 1. Check Presentation: Long Lake Township (SCN Manager) G. Consent Calendar The purpose of the Consent Calendar is to expedite business by grouping non-controversial items to be dealt with by one Commission motion without discussion. Any member of the Commission, staff, or the public may ask that any item on the Consent Calendar be removed therefrom and placed elsewhere on the agenda for full discussion. Such requests will automatically be respected. If any item is not removed from the Consent Calendar, the action noted (Receive and File or Approval) is approved by a single Commission action adopting the Consent Calendar. Receive and File 1. Approved Minutes from March 5, 2019 Business Development Team Meeting........................... 3 2. Parks and Recreation-Senior Center Network Budget Report ....................................................... 5 3. Grand Traverse Conservation District’s Monthly Report ............................................................... 6 4. Parks and Recreation-Senior Center Network Department Report ............................................. 15 5. Signed Agreement for Use of Twin Lakes Facilities: Parks and Recreation and GT Rugby Club . 18 6. March 21, 2019 Rosa Thank-you Letter to Senior Center Network ............................................. 24 7. Central Y Membership Statistics .................................................................................................. 25 8. April 1, 2019 Letter of Support for Norte’s Application for a PeopleForBikes Community Grant26 9. E-mail Correspondence with Mike Dively Regarding Donation to Easling Pool ........................... 27 10. March 15, 2019 Letter of Support for Watershed Center Grand Traverse Bay’s Application for Consumers Energy Foundation Planet Award for Bridge Project at NER ........................................................ 30 Approvals 1. Draft Minutes from March 14, 2019 Parks and Recreation Commission Meeting ...................... 31 H. Items Removed from Consent Calendar I. Reports 1. Parks and Recreation-Senior Center Report (Director; Senior Center Network Manager; President; Verbal Reports, as Necessary) 2. Committee and Representative Reports (Verbal Reports, as Available, from Business Development Team Chair; Rules Committee Chair; Strategic Planning Committee Chair; Natural Education Reserve Advisory Committee Representative; Verbal Reports, as Available) K. New Business 1. City-County Day Camp Agreement (Director and City Parks and Recreation Superintendent Derek Melville; Information Sheet Attached; Action Item) .......................................................................... 35 2. Proposal: TRI Again Fitness’ Use of Former Probate Court Building (Rebecca Venticinque, Owner; Proposal Attached; Action Item) ..................................................................................... 36 3. Proposal: TC Roller Derby In-kind Request for Reduced Rental Rate of Howe Arena (Roller Derby Representatives; Draft Agreement Attached; Action Item) ......................................................... 40 4. Proposal: Kiwanis Flag Project at Medalie and Civic Center Parks (Wade Van Houzen, Kiwanis Club of Traverse City; Request Attached; Action Item) ................................................................ 49 5. Name-the-Landing at Natural Education Reserve Contest (Director and Conservation District Representative; Information Sheet Attached; Action Item) ........................................................ 53 6. Howe Arena Bleachers: Vendor Recommendation (Director; Information Sheet Attached; Action Item) ............................................................................................................... 58 J. Old Business 1. TC Tritons’ 2019 Season Update and Requests (Chris Bott, Coach; Information Sheet Attached; Action Item) ............................................................................................................... 59 2. Wayfinding Signage Process (Commissioner Grams; Information Sheet Attached; Action Item)64 3. Amphitheater Project Contractor Recommendation for Installation of Ramps, Stairways, Handrails (Director; Information Sheet Attached; Action Item) .................................................................. 66 4. Rotary Charities Grant Application: Recommendation to County Board of Commissioners for Resolution of Support (Director; Application Attached; Action Item) ......................................... 67 L. Second Public Comment (Please refer to Item C. on agenda for rules.) M. Notices and Commissioner Comments N. Adjournment Enhancing community and quality of life through people, parks, and programs. Making longer lives, better lives. Business Development Team of the Grand Traverse County Parks and Recreation Commission Tuesday, March 5, 2019, 5 p.m. Commissioners’ Committee Room Governmental Center, 400 Boardman Avenue Traverse City, Michigan 49684 MINUTES I. Call to Order Meeting called to order at 5:01 p.m. II. Pledge of Allegiance III. Roll Call Members Present: Rodetta Harrand, Rod Kivell, John Roth, Shirley Zerafa, Alisa Korn Commissioners Absent: None Others Present: *Kristine Erickson, Director, Ryan Walsh, Office Manager, Katelynn Brown, Office Coordinator, Ariel Perreault, Office Specialist, Grand Traverse County Parks and Recreation; Brandy Gallagher and Angela Stricker, Traverse City Roller Derby; Steve Largent, Parks and Recreation Commissioner and Grand Traverse Conservation District Team Coordinator *Arrived after start of meeting. IV. Public Comment Conservation District Team Coordinator Steve Largent requested adding an item to the agenda. MOTION by Korn, second by Harrand, to add “Consumers Energy Grant for Lone Pine Bridge” to agenda. Motion carried. Brandy Gallagher of Traverse City Roller Derby thanked team members for the partnership between Grand Traverse County Parks and Recreation and Traverse City Roller Derby. V. Approval of/Additions to Agenda MOTION by Korn, second by Harrand, to approve the agenda, as amended. Motion carried. VI. Approval of Minutes, February 27, 2019 Business Development Team Meeting MOTION by Harrand, second by Korn, to approve the minutes. Motion carried. VII. Consumers Energy Grant for Lone Pine Bridge Steve Largent asked for support of Watershed Center Grand Traverse Bay’s application to the Consumers Energy Foundation Planet Awards program for funds to construct a wheelchair-accessible, 110-foot-by-10-foot pedestrian bridge to cross the Boardman River at the Lone Pine trailhead of the Natural Education Reserve. Director requested that the application be placed on the March 14 Parks and Recreation Commission meeting agenda. Commissioner Roth proposed placing the item on the Parks and Recreation Commission meeting agenda under “New Business.” VIII. Traverse City Roller Derby’s Use of Howe Arena Traverse City Roller Derby representatives presented an in-kind services proposal in return for a reduced fee for the group’s use of Howe Arena at the Civic Center. Team reviewed and discussed the proposal, and asked that the in- kind services from Roller Derby be in the amount of $3,500. IX. Concessions at Civic Center Park Director asked for guidance about how to seek new concession providers at Civic Center Park, which has indoor and 3 outdoor stands. Director reminded team that the request for proposals (RFP) for concession providers issued in 2018 only received one response. Team discussed sending another RFP and offering tours of the concession stands to promote the need for services. Director asked for support to extend the agreement with the current concession provider (Pizza Wagon) through 2019 while the department continues seeking such services on a longer term basis. Team recommended including Civic Center Concessions as an item on the March 14, 2019 Parks and Recreation Commission meeting agenda. X. February 20, 2019 E-mail from O’Brien Regarding
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