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Technical Assistance Consultant's Report Maldives: Kulhudhuffushi Harbor Expansion Project

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Technical Assistance Consultant's Report Maldives: Kulhudhuffushi Harbor Expansion Project Technical Assistance Consultant’s Report Project Number: 36111-013 December 2018 Maldives: Kulhudhuffushi Harbor Expansion Project (Financed by the Technical Assistance Special Fund) Capacity Development for Sustainable Harbor Operation and Maintenance – Capacity Development and Harbor Operation Volume I: Main Report Prepared by PADECO CO., LTD. (PADECO), JAPAN Tokyo, Japan For Ministry of Finance and Treasury Ministry of Housing and Infrastructure This consultant’s report does not necessarily reflect the views of ADB or the Government concerned, and ADB and the Government cannot be held liable for its contents. (For project preparatory technical assistance: All the views expressed herein may not be incorporated into the proposed project’s design. Technical Assistance Consultant’s Report TA-9155 Capacity Development for Sustainable Harbor Operation and Maintenance Final Capacity Development Report – Volume 1: Main Report 01 June 2018 ABBREVIATIONS AND ACRONYMS ADB Asian Development Bank AM Asset Management ARI Asset Register Identification CAPP Community Awareness and Participation Plan CDTA Capacity Development Technical Assistance CMMS Computerized Maintenance Management System CNA Capacity Needs Assessment CSC Civil Service Commission FCFS First Come First Served FY Financial Year GoM Government of the Maldives GRT Gross Registered Tonnage HMO Harbor Management Office IA Implementing Agency INCOTERMS International Commercial Terms KBC Kulhudhuffushi Business Center KLC Kulhudhuffushi Local Council KPL Kulhudhuffushi Port Limited LGA Local Government Authority MAM Maritime Academy of the Maldives MHI Ministry of Housing and Infrastructure MED Ministry of Economic Development MFT Ministry of Finance and Treasury MPL Maldives Ports Limited MSMEs Micro, Small, and Medium-Sized Enterprises MTA Maldives Transport Authority MVR Maldivian Rufiyaa MSDs Musculoskeletal Disorders NGO Non-Governmental Organization PPTA Project Preparatory Technical Assistance PSIP Public Sector Investment Program PWS Public Works Service SME Small and Medium-Sized Enterprises SMEMS Small and Medium-Sized Enterprises Mapping Survey SPO Senior Project Officer TA Technical Assistance TOR Terms of Reference UNDP United Nations Development Program USD US Dollars WDC Women Development Committees WO Work Orders WTO World Trade Organization i SYMBOLS AND TECHNICAL ABBREVIATIONS Meter Square Meter � Cubic Meter � ; � ~ Approximately � Day Feet h� Hour Hrs Hours Hectares Horsepower ℎ� Kilogram ℎ Liter � Degree Celsius � Meter � Millimeter � Month N�� Annual Number of Passengers (Dis)Embarking � Seconds Time or Period Year %�, Percentage � ii LIST OF TABLES Table 1: Details of the field data collection ............................................................................. 46 Table 2: SME Mapping Survey 1 ............................................................................................ 56 Table 3: SME Mapping Survey 2 ............................................................................................ 56 Table 4: Capacity Building Programs for this CDTA ............................................................. 63 Table 5: Activity Project Orientation and Livelihood ............................................................. 64 Table 6: Syllabus for the harbor safety refresher for boat drivers ........................................... 67 iii LIST OF FIGURES Figure 1: MHI Organizational Structure .................................................................................... 5 Figure 2: MHI’s Infrastructure Department Organizational Structure ...................................... 5 Figure 3: MTA’s Organizational Structure ................................................................................ 7 Figure 4: LGA’s Organizational Structure ................................................................................ 9 Figure 5: KLC’s Organizational Structure ............................................................................... 10 Figure 8: Kulhudhuffushi harbors ............................................................................................ 24 Figure 9: Kulhudhuffushi harbor expansion ............................................................................ 25 Figure 10: UNDP CNA Process .............................................................................................. 43 Figure 11: Process used in Capacity Needs Assessment (CNA) ............................................. 43 Figure 12: Activities followed through Mobilizing and Designing Stage ............................... 44 Figure 13: Schematic diagram showing the work methodology ............................................. 45 Figure 14: Capacity Levels ...................................................................................................... 48 Figure 15: Findings from the survey ........................................................................................ 52 Figure 16: Gender equality perception .................................................................................... 54 Figure 17: Perception on gender job/income opportunities ..................................................... 54 Figure 18: Employment and Harbor Use ................................................................................. 58 Figure 19: Types of resources or assistant needed by number of respondents ........................ 59 Figure 20: Process of CDTA capacity development and delivery ........................................... 62 iv TABLE OF CONTENTS 1. BACKGROUND AND INTRODUCTION ................................................................................. 1 1.1 Project and Report...................................................................................................................... 1 1.2 Kulhudhuffushi and Harbor Overview ...................................................................................... 2 2. INSTITUTIONAL SETTING AND ASSESSMENT ................................................................. 4 2.1 Institutional Setting and Organization ....................................................................................... 4 2.1.1 Ministry of Housing and Infrastructure (MHI) ............................................................. 4 2.1.2 Public Works Service (PWS) ........................................................................................ 6 2.1.3 Maldives Transport Authority (MTA) .......................................................................... 6 2.1.4 Local Government Authority (LGA) ............................................................................ 8 2.1.5 Kulhudhuffushi Local Council (KLC) .......................................................................... 9 2.2 Harbor Institutional Assessment .............................................................................................. 10 2.3 Recommendations and Guidelines for Institutional Structuring .............................................. 12 2.3.1 Guidelines on Harbor’s Institutional Set Up ............................................................... 14 2.3.2 Staffing of HMO ......................................................................................................... 15 3. ASSET MAINTENANCE AND FINANCIAL MANAGEMENT .......................................... 17 3.1 Asset Management and Maintenance Situational Assessment ................................................ 17 3.1.1 Maintenance ................................................................................................................ 17 3.1.2 Work Orders (WOs) .................................................................................................... 18 3.1.3 Asset Register Identification (ARI) ............................................................................ 18 3.2 Recommendations on Harbor Asset Management and Maintenance ...................................... 18 3.3 Financial Management Situational Assessment ....................................................................... 20 3.4 Recommendations on Harbor Financial Management ............................................................. 22 4. OPERATIONS AND PROCEDURAL MANAGEMENT ...................................................... 24 4.1 Overview of Kulhudhuffushi Local Harbor and Operations.................................................... 24 4.2 Guidelines for Harbor Operational Procedures ........................................................................ 26 4.2.1 Vessel entering and exiting the harbor ........................................................................ 26 4.2.2 Vessel double banking ................................................................................................ 27 4.2.3 Cargo loading and unloading ...................................................................................... 27 4.2.4 Dangerous goods handling .......................................................................................... 28 4.2.5 Cargo storage .............................................................................................................. 28 4.2.6 Passenger terminal operations..................................................................................... 28 4.2.7 Tickets and Ticketing .................................................................................................. 29 4.2.8 Passengers’ embarking and disembarking .................................................................. 29 4.2.9 Luggage handling ......................................................................................................
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