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Antelope Valley College District Business Services - Purchasing and Contract Services 3041 W. Avenue K | Lancaster, CA 93536-5426 661-722-6310 | [email protected] REQUEST FOR PROPOSALS (RFP) FOR LOW VOLTAGE CABLING RFP No. AVC2015/2016-10 Bid due date/time: February 24, 1:00 p.m. (PST) Mandatory Job Walk: February 10, 2016 at 9:00 a.m. (PST) Location: Antelope Valley College, Administration Bldg., A140 To Prospective Bidders: ATTENTION: Please review this document in its entirety as soon as you receive it. Questions or requests by Bidders for clarification will not be accepted after the date specified in the Project Specific Dates. Any requests for interpretation or correction must be made in accordance with the Notice to Bidders and Instruction to Bidders. Antelope Valley Community College District (“District”) and the Foundation for California Community Colleges (“Foundation”) reserve the right to reject any or all proposals, to accept or to reject any one or more items on a proposal, or to waive any irregularities or informalities in the proposals or in the proposal process. Your completed proposal must be returned in a sealed envelope no later than the Submittal of Proposal deadline as stated in the Notice to Bidders. Please submit in writing all questions and requests for clarification as specified in the Instruction to Bidders. Best regards, Mina I. Hernandez Manager, Purchasing and Contract Services Email: [email protected] Publication & Dates: Antelope Valley Press January 30, 2016 February 6, 2016 LOW VOLTAGE CABLING; RFP AVC2015-2016-10 TABLE OF CONTENTS NOTICE TO BIDDERS ...................................................................................................................................... 3 SUBMITTAL OF PROPOSALS ...................................................................................................................... 3 INTRODUCTION AND GENERAL OVERVIEW .................................................................................................. 5 BID REQUIREMENTS .................................................................................................................................. 5 INSTRUCTIONS TO BIDDERS .......................................................................................................................... 9 SUPPLEMENTARY CONDITIONS .................................................................................................................. 20 SCOPE OF WORK/SPECIFICATIONS ....................................................................................... ATTACHMENT A TELECOMMUNICATIONS INFRASTRUCTURE STANDARDS .................................................. ATTACHMENT A.1 DISTRICT MAPS ..................................................................................................................... ATTACHMENT B GENERAL CONDITIONS .......................................................................................................... ATTACHMENT C BID SUBMITTAL DOCUMENTS ............................................................................................... ATTACHMENT D CONTRACT DOCUMENTS ...................................................................................................... ATTACHMENT E 2 LOW VOLTAGE CABLING; RFP AVC2015-2016-10 NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN that the governing Board (“Board”) of the Antelope Valley Community College District (“District”) and the Foundation for California Community Colleges (“Foundation”) will receive sealed bids for the following project (“Project”): LOW VOLTAGE CABLING RFP AVC2015/2016-10 SUBMITTAL OF PROPOSALS Sealed proposals must be received by, but no later than 1:00 P.M. (PST), February 24, 2016. Any changes to this RFP are invalid unless specifically modified by the District and issued as a separate addendum document. Should there be any questions as to changes to the content of this document, the District’s copy shall prevail. All addendums and notices related to this solicitation will be posted on the District’s Purchasing website at: http://www.avc.edu/administration/busserv/RFPbiddocs, and the Public Purchase website. Bidders desiring to do business with the District should register as a vendor through Public Purchase at: https://www.publicpurchase.com/gems/register/vendor/register. Registering will allow Bidders to receive up-to-date RFP notifications, updates on any Addendums that may be filed, and questions/answers submitted pertaining to the above-referenced RFP. In the event this RFP is obtained through any means other than the District’s distribution, the District will not be responsible for the completeness, accuracy, or timeliness of the final RFP document. To assure consideration, all proposals shall be made on the RFP forms included or as directed. To facilitate the evaluation process, one (1) original of the proposal shall be provided along with two (2) additional copies. All proposals shall be written in ink or typed on 8½” x 11” paper. Mistakes may be crossed out and corrections made adjacent; however, each correction must be initialed by the person signing the proposal. Delivered proposals shall be enclosed and sealed in an envelope or container bearing the title of the project, the project’s number and the name of the Bidder, and delivered in one of the following methods: Hand-delivered to: Antelope Valley Community College District Attention: Mina I. Hernandez, Manager, Purchasing & Contract Services 3041 West Avenue K Lancaster, CA 93536-5426 U.S. Postal Service, UPS, FedEx, or other common carrier delivered to: Antelope Valley Community College District Attention: Mina I. Hernandez, Manager, Purchasing & Contract Services 3041 West Avenue K Lancaster, CA 93536-5426 EMAILED, FAXED OR TELEPHONIC PROPOSALS WILL NOT BE ACCEPTED. It is the responsibility of the Bidder to verify that its proposal has been received by the District prior to the opening date. Verification of receipt can be made by emailing [email protected]. 3 LOW VOLTAGE CABLING; RFP AVC2015-2016-10 Opening of Proposals: Sealed proposals will be opened publicly and names of Bidders read aloud at 2:00 p.m. (PST) on February 24, 2016 at Antelope Valley College, 3041 West Avenue K, Administration building, conference room A141, Lancaster, CA 93536-5426. Job-Walk. The job walk is scheduled to begin at 9:00 a.m. (PST). Bidders are to meet at Antelope Valley Community College District, Lancaster campus, 3041 W. Avenue K, Administration Building A140, Lancaster, California 93536. (See Attachment B for map of Campus). THIS MEETING IS MANDATORY. Following the job-walk, all further questions are to be made in accordance with the Notice to Bidders and Instruction to Bidders. PROPOSALS DELIVERED OTHER THAN THE ABOVE STATED ADDRESSES, OR RECEIVED AFTER THE SCHEDULED SUBMITTAL DEADLINE, WILL BE REJECTED AND RETURNED UNOPENED TO THE BIDDER. It is the Bidder’s sole responsibility to ensure that its proposal, inclusive of any or all addendums, is received to the proper place at the proper time. Postmarks will not validate proposals which arrive after the deadline date/time listed above. Any proposal received after the scheduled closing time for receipt of proposals will be returned to the Bidder unopened. Proposals may be withdrawn by submitting a written request. Such written request must be delivered to the place stipulated in the RFP prior to the scheduled closing time for receipt of proposals. The award shall be subject to final Contract Documents and Scope of Work (“Work”) between the District and Bidder. END OF SECTION 4 LOW VOLTAGE CABLING; RFP AVC2015-2016-10 INTRODUCTION AND GENERAL OVERVIEW Antelope Valley Community College District (District) is within the California Community College system in Los Angeles County. From its humble beginnings in a classroom at Antelope Valley Joint Union High School in 1929 with an enrollment of 20 students, the District has grown to a campus of over 135 acres with 890 employees and an enrollment of over 18,000 students. Throughout its 85 years, the college has gained a national reputation for its service to the community and industry. In addition to traditional classes, the District’s Lancaster campus is home to the award winning early college SOAR High School and a state-funded laboratory preschool. The campus also hosts upper division and graduate-level programs offered by California State University Bakersfield with its own satellite campus. In March 2015, the District was approved as one of only 15 community colleges in the state to begin offering a bachelor degree. The District’s Airframe Manufacturing Technology program is designed to meet the needs of the local aerospace industry for aircraft manufacturing leads. The program's curriculum will start no later than fall 2017 addressing airframe manufacturing, aircraft fabrication (structures and composites), electronics, and welding. To learn more, please visit the District’s website at http://www.avc.edu/. BID REQUIREMENTS This RFP and its attachments constitute the full and complete understanding of the terms and conditions by the parties. However, should Bidder request additional contractual terms and conditions for consideration, such requests must be clearly identified as noted on Agreement to Contract Documents and submitted at the time of proposals. No additional terms and conditions will be accepted following receipt of proposals, and the District will consider such additional contractual terms and conditions as part of its evaluation process. It is the Intent of the District to receive

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