Regular Council Meeting

DISTRICT OF TOFINO REGULAR COUNCIL MEETING

Council Chamber, Municipal Office 2016-October-25 at 10:00 AM

AGENDA

Click here for the District of Tofino 2015-2018 Strategic Plan Page

1. CALL MEETING TO ORDER

2. ADOPTION OF AGENDA

3. ADOPTION OF MINUTES 6 - 9 3.1 Minutes of the Regular Council Meeting held October 04, 2016 Recommendation: THAT the minutes of the regular Council meeting held October 04, 2016 be adopted. Regular Council - 04 Oct 2016 - Minutes

4. BUSINESS ARISING FROM THE MINUTES

5. ANNOUNCEMENTS FROM THE MAYOR

6. DELEGATIONS

7. CORRESPONDENCE FOR INFORMATION ONLY 10 7.1 Correspondence from C.Mackenzie regarding Burning at 350 4th St. 2016-10-04 C.Mackenzie re. Burning at 350 4th st.

11 - 12 7.2 Correspondence from BC Utilities Corporation regarding Public Comment for Residential Inclining Block Rate Report 2016-10-11 BCUC Utility Report - Public Comment Process

8. CORRESPONDENCE REQUIRING ACTION 13 8.1 Correspondence from Jen Dart, Tofino-Long Beach Chamber of Commerce, requesting Support of Funding Application TLBCC Rural Dividend Application

9. TABLED ITEMS

10. UNFINISHED BUSINESS 14 - 105 10.1 Tofino Clayoquot Heritage Society – Implementation of Heritage Master Plan (Report from Corporate Services)

At the September 13, 2016, regular Council meeting this item was referred to a future meeting: Resolution No. 332/16 THAT the matter of the Tofino Clayoquot Heritage Society and implementation of the Heritage Master Plan be postponed to a future meeting pending more information from staff. 2016-09-13 RTC - Heritage Society October 25, 2016 Regular Council Agenda Page 1 of 234 2016-09-13 RTC - Heritage Society - Appendix 1 2016-09-13 RTC - Heritage Society - Appendix 2 2016-09-13 RTC - Heritage Society - Appendix 3

11. REPORTS 11.1 UBCM Update (Verbal Reports from Councillors)

106 - 110 11.2 Burning Permit Regarding DL116 (Report from Community Sustainability) Recommendation: THAT the application to burn the slash piles located at 350 Fourth Street be permitted within the area identified below in yellow on Map 1 subject to the following conditions: 1. Burn periods are limited to period of 24 hours (1 day).

2. Venting index must be “good”. The ventilation index for central Vancouver Island can be found at http://www.env.gov.bc.ca/epd/epdpa/venting/venting.html

3. Vegetative debris being burned has been “seasoned” o Seasoned is defined as debris meeting one of the following criteria:  containing <30% moisture content;  seasoned at least four months;  or standing dead. 4. Neighboring residences, senior care facilities, hospitals, schools, and the fire department must be notified prior to commencing a burn.

5. All burns shall use an air curtain incinerator.

6. It is the responsibility of the person conducting the burn to ensure that satisfactory control of the feeding of the fire is maintained and that adequate equipment and staff are available to ensure that the limits set in these conditions are followed.

7. As a condition of the issuance of a burning permit for the Land, the Owner shall deposit with the District of Tofino a $5,000 security bond set out below to ensure that the conditions of the burning permit are met and to cover any staff time or volunteer time required to monitor or attend to the burning of the slash piles. Should any interest be earned upon the security, it shall accrue to the Owner and be paid to the Owner if the security is returned.

8. Open burning of debris may proceed if no open burning has occurred on the parcel of land at any time during the 7 days preceding the open burning.

9. Open burning of debris must not be initiated if the local air flow will cause the smoke to negatively impact on a nearby population or cause pollution.

10. Open burning of debris must not be initiated if atmospheric mixing at the site where the debris is to be burned is insufficient to provide rapid dispersion of the smoke.

11. Debris must not be added to the open burn if weather conditions change and the ventilation index becomes "poor", local winds make the dispersion of the smoke inadequate, or an inversion forms trapping smoke near the surface.

12. The District is permitted at all times to monitor the open burning at its sole discretion.

13. Burning of the slash piles must not begin until October 21st, 2016 and finish no later than March 1 st, 2016. 2016-09-18 RTC Burning Options on DL116

111 - 117 11.3 Social Media Policy (Report from Corporate Services) Recommendation: THAT the Social Media Policy attached as Appendix 1 to the report “Social Media Policy” dated October 25, 2016, be adopted. 2016-10-25 RTC Social Media Policy

October 25, 2016 Regular Council Agenda Page 2 of 234 2016-10-25 RTC Social Media Policy - Appendix 1

118 - 122 11.4 2017 Meeting and Acting Mayor Schedules (Report from Corporate Services) Recommendation: 1. THAT regular Council meetings be held every second and fourth Tuesday and regular Committee of the Whole meetings every sixth Monday;

2. THAT the second regular Council meeting be cancelled in the month of July; AND THAT the August Committee of the Whole be cancelled in order to accommodate summer holidays.

3. THAT the October and November Committee of the Whole meetings be rescheduled to accommodate Thanksgiving and Remembrance Day statutory holidays, respectively.

4. THAT the proposed 2017 regular Council and Committee of the Whole Meeting schedules as presented in the staff report “2017 Meeting and Acting Mayor Schedules” dated October 25, 2016 be approved. 2017 Acting Mayor Schedule

5. THAT Councillors be designated Acting Mayor during 2017 in accordance with the following schedule: January Councillor Anderson February Councillor Blanchette March Councillor Baert April Councillor McMaster May Councillor Thicke June Councillor Thorogood July Councillor Anderson August Councillor Blanchette September Councillor Baert October Councillor McMaster November Councillor Thorogood December Councillor Thicke 2016-10-25 RTC - 2017 Meeting and Acting Mayor Schedules 2016-10-25 RTC - 2017 Meeting Schedule and Acting Mayor Schedules - Appendix 1

123 - 124 11.5 Special Event Permit Applications - Surf's Up for Autism (Report from Resort Municipality Initiative Services) Recommendation: THAT staff be authorized to issue a special event permit for the use of the North and South Chesterman Beach parking lots and beach access paths to organizers of the Surf’s Up for Autism event scheduled to be held on September 9 and 10, 2017 including the following conditions:  Proof of permission from the Ministry of Forests, Lands and Natural Resource Operations to use the foreshore.  Provision of a $1,000 refundable damage deposit.  Provision of a Certificate of Insurance naming the District of Tofino as additional insured. 2016-10-25 RTC Special Event Permit App. Surf's Up for Autism

125 - 132 11.6 Zoning Amendment Application - Tranfield - 660 Sharp Road (Report from Community Sustainability) Recommendation: THAT “District of Tofino Zoning Amendment Bylaw No. 1227, 2016” be introduced and read a first and second time. 2016-10-25 RTC - Zoning Amendment - Tranfield (1st 2nd) 2016-10-25 RTC - Zoning Amendment - Tranfield (1st 2nd) - Appendix 1

133 - 134 11.7 Waste Water Treatment Plant Funding Application (Report from CAO) Recommendation: THAT staff submit a grant funding application for $1,530,000 for the design of a wastewater treatment plant to the Clean Water and Wastewater Fund as a contribution to the $1,800,000 first phase of Tofino’s commitment to treat municipal sewage prior to the end of 2020;

AND THAT District of Tofino Council supports the project and commits to fund up to $270,000 as its share of the design phase of this project;

AND THAT the design phase will be complete prior to March 31, 2018. 2016-10-25 RTC wastewater funding October 25, 2016 Regular Council Agenda Page 3 of 234

[Addenda] 135 - 136 11.8 Committee of the Whole Minutes: THAT the minutes of the Special Committee of the Whole meeting held October 11th, 2016 be received. Special Committee of the Whole - 11 Oct 2016 - Minutes

137 - 187 11.9 Joint Liquid Waste Management Advisory Committee Recommendation: THAT the minutes of the Joint Liquid Waste Management Advisory Committee meeting held October 18th, 2016 be received. Recommendation: THAT the Joint Liquid Waste Management Advisory Committee endorse District Lot 117 as the preferred location for the Waste Water Treatment Plant with a final location to be determined based on site criteria and cost. 2016-10-18 JLWMAC Agenda 2016-10-18 JLWMAC Minutes

12. BYLAWS

188 - 190 12.1 District of Tofino 2017-2020 Taxation Exemption Bylaw No. 1226, 2016 for Adoption Recommendation: THAT "District of Tofino 2017-2020 Taxation Exemption Bylaw No. 1226, 2016” be adopted. District of Tofino 2017-2020 Taxation Exemption Bylaw No. 1226, 2016

13. NEW BUSINESS 13.1 Tofino Airport (Verbal Report from Mayor Osborne)

191 - 234 13.2 Notice of Motion from Councillor Baert regarding the Zoning Amendment Application for 551 Campbell Street Notice of Motion: WHEREAS at the October 4, 2016, regular Council meeting District of Tofino Council granted permission to proceed with further review of the Zoning Amendment Application for 551 Campbell Street with further consideration and information regarding impacts of parking and traffic on the surrounding neighbourhood;

AND WHEREAS on October 13, 2015, District of Tofino Council adopted the “Official Community Plan Amendment Bylaw No. 1200.02, 2015” which added a Gateway Development Permit Area (DPA) located along Campbell Street between Fourth Street and Olsen Road;

AND WHEREAS Bylaw No. 1200.02 was developed from the analysis provided in the March, 2015, “Gateway Development Permit Area” report by City Spaces which notes: “In order to concentrate retail/commercial uses within the Downtown core, and to avoid the leakage of commercial uses out to the Gateway, careful consideration should be taken during any future requests for commercial rezoning in the Gateway area” (p.21);

THEREFORE BE IT RESOLVED that staff review the Zoning Amendment Application for 551 Campbell Street in the full context of the Gateway Development Permit Area in addition to providing information regarding the impacts of parking and traffic, and report back to Council. Gateway Development Permit Area (City Spaces Report) Gateway Development Permit Area (OCP Amendment Bylaw No. 1200.02, 2015)

14. 15 MINUTE QUESTION PERIOD

15. IN CAMERA 15.1 Recommendation: THAT the meeting be closed to the public pursuant to sections 90(1)(a)(c)(e) of the Community Charter to discuss matters relating to:  personal information about an individual who holds or is being considered for a position as an officer, employee or agent  employee relations  the acquisition, disposition or expropriation of land or improvements

16. RECONVENE FROM IN CAMERA MEETING October 25, 2016 Regular Council Agenda Page 4 of 234

17. ADJOURNMENT

October 25, 2016 Regular Council Agenda Page 5 of 234 REGULAR MEETING DISTRICT OF TOFINO COUNCIL

October 4, 2016 at 10:00 AM Council Chamber

MINUTES

PRESENT: Mayor J. Osborne Councillors Anderson, McMaster, Thicke, Thorogood Robert MacPherson, Chief Administrative Officer Nyla Attiana, Director of Financial Services Elyse Goatcher-Bergmann, Manager of Corporate Services Aaron Rodgers, Manager of Community Sustainability Ricardo Araya, Manager of Engineering and Public Works Brent Baker, Manager of Protective Services Elizabeth Yuhasz, Office Assistant Flynn Scott, By-law Enforcement Officer Press, Public ABSENT: Councillor Baert, Blanchette

1. CALL MEETING TO ORDER

Mayor Osborne called the meeting to order at 10:00 a.m. and recognized that the meeting was being held on the traditional territory of the Tla-o-qui-aht First Nation.

2. ADOPTION OF AGENDA

Resolution No. 343/16 Moved and Seconded by Councillors McMaster/Thicke THAT the October 4, 2016, regular Council meeting agenda be adopted. CARRIED

3. ADOPTION OF MINUTES

3.1 Minutes of the Regular Council Meeting held September 13, 2016

Resolution No. 344/16 Moved and Seconded by Councillors McMaster/Anderson THAT the minutes of the regular Council meeting held September 13, 2016 be adopted. CARRIED

4. BUSINESS ARISING FROM THE MINUTES

5. ANNOUNCEMENTS FROM THE MAYOR

5.1 Clayoquot Biosphere Trust released Vital Signs, copies were distributed to council

6. DELEGATIONS

October 4, 2016 Regular Council Meeting Minutes Page 1 of 4

Page 6 of 234 6.1 Delegation Request from Dylan Green regarding Zoning Amendment Application for 551 Campbell Street

Dylan Green delivered a presentation to council regarding the zoning amendment Application for 551 Campbell Street (11.4) including:  traffic and parking planning  New tenants: Professional services and restaurant  update on stages of development

7. CORRESPONDENCE FOR INFORMATION ONLY

7.1 Correspondence from Clayoquot Biosphere Trust regarding Regional Education Tourism Project Update.

8. CORRESPONDENCE REQUIRING ACTION

9. TABLED ITEMS

10. UNFINISHED BUSINESS

11. REPORTS

11.1 Utility Bill Adjustment Policy (Report from Financial Services)

Nyla Attiana delivered a presentation regarding Utility Bill Adjustment Policy amendments. Attiana described amendments regarding definitions and administration.

Resolution No. 345/16 Moved and Seconded by Councillors Anderson/McMaster THAT the Utility Bill Adjustment Policy be amended as shown in Appendix 1 to the staff report “Utility Bill Adjustment Policy Amendment” dated October 4, 2016. CARRIED

11.2 Financing for the Purchase of the Fire Truck (Report from Financial Services)

Resolution No. 346/16 Moved and Seconded by Councillors Anderson/Thicke THAT the report titled "Financing for the Purchase of the Fire Truck", dated October 4, 2016, be received. CARRIED

Resolution No. 347/16 Moved and Seconded by Councillors Thicke/Anderson THAT a liability under section 175 of the Community Charter be authorized up to an amount of $295,000 to purchase a Fire Truck with no provisions for renewal. CARRIED

11.3 Draft Social Media Policy (Report from Corporate Services)

Resolution No. 348/16 Moved and Seconded by Councillors Anderson/McMaster THAT the draft Social Media Policy attached as Appendix 1 to the report “Draft Social Media Policy” dated October 4, 2016, be received for information and discussion. CARRIED

October 4, 2016 Regular Council Meeting Minutes Page 2 of 4

Page 7 of 234

11.4 Zoning Amendment Application – Green – 551 Campbell Street (Report from Community Sustainability)

Aaron Rodgers, Manager of Community Sustainability, delivered a presentation to Council regarding the Zoning Amendment Application for 551 Campbell Street, including:  existing land use  proposal, changes, parking

Resolution No. 349/16 Moved and Seconded by Councillors McMaster/Anderson THAT staff be permitted to proceed with further review of the rezoning application for 551 Campbell Street, with further consideration and information regarding impacts of parking and traffic flow on the surrounding neighborhood. CARRIED

11.5 Committee of the Whole

Resolution No. 350/16 Moved and Seconded by Councillors McMaster/Anderson THAT the minutes of the Committee of the Whole meeting held September 19, 2016, be received. CARRIED

12. BYLAWS

12.1 District of Tofino 2017-2020 Taxation Exemption Bylaw No. 1226, 2016

Resolution No. 351/16 Moved and Seconded by Councillors Thicke/Anderson THAT District of Tofino 2017-2020 Taxation Exemption Bylaw No. 1226, 2016, be introduced and read a first, second and third time. CARRIED

Councillor Thorogood left the meeting at 10:55 a.m. and returned at 10:57 a.m.

13. NEW BUSINESS

13.1 2017 Council Meeting Schedule (Council Discussion)

Council discussed moving to a two week schedule with breaks for UBCM and 3 meetings scheduled throughout the summer months.

14. 15 MINUTE QUESTION PERIOD

15. IN CAMERA

October 4, 2016 Regular Council Meeting Minutes Page 3 of 4

Page 8 of 234 Resolution No. 352/16 Moved and Seconded by Councillors Thicke/Anderson THAT the meeting be closed to the public pursuant to sections 90(1)(a)(c)(f) and (g) of the Community Charter to discuss matters relating to:  personal information about an individual who holds or is being considered for a position as an officer, employee or agent;  employee relations;  law enforcement;  litigation or potential litigation affecting the municipality. CARRIED

16. RECONVENE FROM IN CAMERA MEETING

Resolution No. 356/16 Moved and Seconded by Councillors Thicke/Anderson THAT Council rise from in camera without report, and return to the open meeting at 2:52 p.m.. CARRIED

17. ADJOURNMENT

Resolution No. 357/16 Moved and Seconded by Councillors Anderson/Thorogood THAT the October 4, 2016, regular Council meeting be adjourned at 2:52 p.m. CARRIED

CERTIFIED CORRECT:

Josie Osborne, Mayor Robert MacPherson, Corporate Officer

October 4, 2016 Regular Council Meeting Minutes Page 4 of 4

Page 9 of 234 From: Conor Mackenzie To: corporateservices Subject: Burning at 350 4th st. Date: October-03-16 8:09:41 PM

Hello Tofino Corporate Services and Council,

Our household is very seriously concerned about the burning of slash piles at 350 4th St. During any high pressure events the air quality at our home in Yew Wood is already VERY poor due to the low quality of combustion occurring in wood stoves in the trailer park combined with the atmospheric conditions in the immediate Yew Wood area. Given this, the idea of dealing with at least a week of burning slash at 350 4th St. is concerning. I have spent a lot of time in the bush and when slash piles like this are burnt they also smolder for many days AND spread a significant amount of ash down wind (which is generally to the SE of that lot). In addition, with over 20 children living in the Yew Wood neighbourhood, directly downwind of this lot, it is worth considering the impacts burning this slash could cause to their respiratory systems.

Thanks. Conor MacKenzie and Christie Brugger 646 Yew Wood Rd.

Page 10 of 234

Laurel Ross Sixth Floor, 900 Howe Street Acting Commission Secretary Vancouver, BC Canada V6Z 2N3 TEL: (604) 660-4700 [email protected] BC Toll Free: 1-800-663-1385 Website: www.bcuc.com FAX: (604) 660-1102

Log No. 50648 VIA EMAIL [email protected] October 11, 2016

Tofino Municipal Office PO Box 9 121 Third Street Tofino, BC V0R 2Z0

Dear Sir or Madam:

Re: British Columbia Hydro and Power Authority and FortisBC Inc. Residential Inclining Block Rate Report to the Government of British Columbia

Most residents in BC pay for electricity on a two-tier rate (known as a residential inclining block rate or a residential conservation rate). Under the two-tier rates, customers pay a lower price for electricity consumed up to a threshold and a higher price for electricity consumed above the threshold.

The BC Minister of Energy and Mines has asked the British Columbia Utilities Commission to report to the government on the impact of these two-tier rates. As part of the Commission’s review, BC Hydro and FortisBC have provided reports containing data on the impacts of these rates on their customers.

We have or will be posting the attached public notice in major and community newspapers throughout the province seeking public comments on BC Hydro and FortisBC’s reports. We are also asking for your support in communicating the contents of the enclosed public notice to residents within Tofino. Possible ways for you to distribute the public notice to residents in your municipality include: • post on your website; • discuss at any public meetings, as appropriate; and/or • post in public spaces such as the library, city hall or recreation centre.

If possible, we would appreciate you responding to the Commission indicating what measures your municipality pursued to distribute the public notice.

More information about the process is available on the Commission’s website at: http://www.bcuc.com/ApplicationView.aspx?ApplicationId=506.

If you require further information, please contact Alison Thorson, Director – Policy, Planning and Customer Relations at 1-800-663-1385 or [email protected]. Thank you in advance for your participation in this public consultation process.

Yours truly,

Laurel Ross

AT/pw Enclosure

PF/BCUC/MEM RIB Rate Report/GC/10-11-2016_Request for Comments

Page 11 of 234

Sixth floor, 900 Howe Street Vancouver, BC V6Z 2N3 TEL: (604) 660-4700 BC Toll Free: 1-800-663-1385 FAX: (604) 660-1102 www.bcuc.com

Request for Comments

Residential two-tier electricity rates

The BC Minister of Energy and Mines has asked the British Columbia Utilities Commission to report to the government on the impact of these two-tier rates.

Request for your comments

As part of the Commission’s review, BC Hydro and FortisBC have filed reports on the impacts these rates have had on their customers. The Commission is seeking comments on BC Hydro and FortisBC’s reports.

These reports, titled BC Hydro Utility Report and FortisBC Utility Report, can be found on the Commission’s website at www.bcuc.com under Current Proceedings > BCUC RIB Rate Report > Hearing and Other Documents or http://www.bcuc.com/ApplicationView.aspx?ApplicationId=506.

Please provide your comments using the Commission’s Letter of Comment Form found online at http://www.bcuc.com/Register-Letter-of-Comment.aspx. All comments must be received in writing.

Please send your written comments by email or mail to the Commission Secretary on or before Thursday, November 24, 2016 at:

Email: [email protected]

Mail: Ms. Laurel Ross Acting Commission Secretary BC Utilities Commission Sixth Floor, 900 Howe Street Vancouver, BC V6Z 2N3

For more information please contact the Commission using the contact information above or by phone at 1-800-663-1385.

Page 12 of 234 October 19, 2016 Mayor Osborne and council District of Tofino PO Box 9 Tofino, BC VOR 2Z0

Dear Mayor Osborne and council members,

The Tofino-Long Beach Chamber of Commerce is currently preparing a funding application to the BC Rural Dividend program and we are requesting for your support. The funding application would be for a program that builds on the Buy Local program for which the District has already provided funding through the Community Economic Development Advisory Committee. We are looking at developing a Support Local Business program that would include sector specific consultation in the form of roundtables. These discussions would identify issues and barriers and also solicit recommendations from business owners. The recommendations would then be gathered into proposed action plans and the Chamber would work with the district and other groups to look at how to implement these plans or actions. We would welcome your input on the application, however the timeline is tight with an end of month deadline.

As you know, the District of Tofino is currently without an economic development office. In the absence of having this capacity in the district, the Chamber board has identified this as an area where our organization could have some impact. However, we lack the funding and resources under our current membership model to accomplish additional tasks. Part of our application would include funding for staff time. The Chamber proposes to apply as a single applicant for funding over a two-year period. As an organization we have to provide at least 20 percent of the project amount (that can include up to 10 percent as in-kind contribution). We are asking for up to $36,000 in funding over a two-year period to complete this project.

We require a motion from council in support of our application. A sample motion is provided is below. Please do not hesitate to contact me with any questions around this request and thank-you for your consideration and support.

Sample motion: “I move that the [District of Tofino] authorize the submission of an application to the BC Rural Dividend Program for the [Support Local Business program] and that Council support this project through its duration.” ‘cl /\_../’ J inDart’ Executive Director

Box 249, Tofino British Columbia VOR 220 Tel: 250.725.3153 E-mail: [email protected] wwwtgfinochamberorq Since 1929

Page 13 of 234

The Corporation of the District of Tofino REPORT TO COUNCIL

MEETING DATE September 13, 2016 A/T #: CR-410/15 TO Mayor & Council File #: FROM Corporate Services

SUBJECT Tofino Clayoquot Heritage Society – Implementation of Heritage Master Plan

RECOMMENDATION

THAT the report “Tofino Clayoquot Heritage Society – Implementation of Heritage Master Plan” dated September 13, 2016, be received for information and discussion.

CAO’S COMMENTS

I concur with the recommendation of the Manaer of Corporate Services.

PURPOSE

To present for Council’s consideration options regarding the designation the Tofino Clayoquot Heritage Society as District of Tofino Council’s advisory body on heritage matters.

TOP 6 COUNCIL GOALS

Top 6 - #3 Community Life

FINANCIAL IMPACTS

Staff time associated with the implementation of Tofino’s Heritage Master Plan, including the preparation of annual work plans and budgets, as set out in the Plan.

BACKGROUND

The Tofino Clayoquot Heritage Society (the “Society”) appeared as a delegation at the regular Council meeting held December 8, 2015, to deliver a presentation regarding implementation of Tofno’s Heritage Master Plan (the “Master Plan”) dated December 20, 2013. In particular, delegates requested that Council formally designate the Society as Council’s advisory body on heritage issues as outlined in section 9 (Moving Ahead) of the Master Plan . In response to the Society’s request, Council passed the following motion:

Resolution No. 410/15 Moved by Mayor Osborne and Seconded by Councillor Baert THAT Council support, in principle, the request for the Tofino Clayoquot Heritage Society to be designated as an advisory body to Council to provide advice on heritage matters.

Page 14 of 234 AND THAT staff be directed to report back to Council with options regarding the establishment of such a body.

The Society further requested that Council provide funding as part of the 2016 budget cycle and as a result the following motion was also passed:

Resolution No. 411/15 Moved and Seconded by Councillors Baert/Blanchette THAT the request for $10,000 from the Tofino Clayoquot Heritage Society be forwarded to the 2016 budget process.

AND THAT staff be directed to report back to Council on the eligibility of heritage projects for funding from the Resort Municipality Initiative program.

Section 9 of the Master Plan (Moving Forward) sets out an implementation framework as to how the goals of the plan can be prioritized, who can take the lead and who can provide support for each proposed action. Implementation of the 10-year plan is scheduled to unfold over time through the combined efforts of Council, District staff, the Heritage Advisory Committee (or designated community organization), members of the public and other key stakeholders.

Section 9.2 (Quick Wins) identifies a number of strategies aimed at achieving quick wins early in the plan implementation process and includes the establishment of a Heritage Advisory Committee (or designation of an existing community organization) to provide advice on heritage matters to Council, staff and the community.

DISCUSSION

Although the Master Plan provides for the designation of an existing organization to carry out the actions assigned under the Plan, staff has found limited legislative authority to designate an existing organization as an advisory body to Council in this manner (see below “Community Heritage Commission”). Staff is providing three separate options for Councils consideration to respond to the request of the Tofino-Clayoquot Heritage Society and to achieve the Master Plan goals.

Community Heritage Commission In addition to Council’s authority to establish and appoint a commission under section 143 of the Community Charter [municipal commissions], Section 597 of the Local Government Act authorizes municipalities to designate an existing organization to act as a “Community Heritage Commission”. This provision is unique in that legislation regarding other committees and commissions does not provide for the designation of existing organizations.

Municipal commissions established under section 143 of the Community Charter are established by bylaw to operate services, undertake the operation and enforcement in relation to Council’s exercise of its authority to regulate, prohibit and impose requirements, or manage property and licences held by the municipality. A Community Heritage Commission maintains the above provisions, but is limited in scope to matters relating to heritage conservation as set out in Part 15 of the Local Government Act [Heritage Conservation] attached to this report as Appendix 3.

In this capacity, a Commission’s duties may include the following: • Recommend strategies and policies that support heritage conservation; • Make recommendations regarding heritage-related buildings, land use, and planning matters; • Provide community perspective on services and programs related to heritage conservation; • Assist the District in implementing or administering programs regarding heritage conservation; • Consult with the Provincial Heritage Conservation Branch, as required; 2

Page 15 of 234 • Organize events and displays to provide heritage education and expand public awareness.

Should Council wish to designate the Tofino Clayoquot Heritage Society as a Community Heritage Commission, staff would draft a bylaw under section 597 of the Local Government Act subject to input and concurrence of the Tofino-Clayoquot Heritage Society. The Bylaw would include provisions regarding membership, meetings and procedures, scope and duties, and financial administration.

Council Committee Under section 142 of the Community Charter [select committees of Council], Council maintains discretion to strike its own select committee for the purposes identified in the Master Plan. Select committees consider, inquire into, report and make recommendations on matters referred by Council. At least one member of a select committee must be a Council Member. Membership on this committee might include: • members of the community with interest and experience in heritage matters; • District staff; • members of Council; • other key stakeholders.

Grant Funding In years 2014, 2015, and 2016, the Tofino Clayoquot Heritage Society has received grant funding from the District of Tofino. Council may wish to support the implementation of the Heritage Master Plan by considering applications from the Society to fulfill specific Heritage Master Plan goals.

In this scenario, District staff would work with the Heritage Society to identify timely Master Plan goals based on available resources and District work plans. This option also ensures accountability and progress via grant reporting requirements.

CONCLUSION

In all scenarios, staff and financial resources would need to be identified through the District’s annual financial planning process for the purposes of identifying and undertaking Master Plan priorities.

OPTIONS

1. THAT staff be directed to draft a bylaw to establish a Community Heritage Commission for Council’s consideration; AND THAT the membership of the Tofino-Clayoquot Heritage Society be designated as the membership of the Commission. 2. THAT staff be directed to draft a terms of reference for a select committee to be known as the Heritage Advisory Committee for Council’s consideration.

Respectfully submitted,

______Elyse Goatcher-Bergmann, Manager of Corporate Services

Appendices: 1. Delegation Request from Tofino Clayoquot Heritage Society (2015-11-27) 2. Heritage Master Plan 3. Part 15 of Local Government Act

Page 16 of 234 Received November 27, 2015

Delegation Request

Name of delegate(s) and title, if applicable: Maureen Fraser and Steve Bernard, President and Vice President, Tofino Clayoquot Heritage Society

Delegation Status: Representing an Organization

Name of Organization, if applicable: Tofino Clayoquot Heritage Society

Meeting type requested: Regular Council meeting

Meeting date requested: 8 December, 2015

Suggested title of presentation / topic: Implementation of the Heritage Master Plan

Provide a brief outline of your presentation: We wish to update Council on the activities of the Heritage Society and make some suggestions about ways to implement the Heritage Master Plan. This will include a request to Council to consider providing funding in the upcoming budget cycle.

What outcome do you hope to achieve? We will ask Council to adopt a motion to formally appoint the Tofino Clayoquot Heritage Society as the advisory body on Heritage issues.

Do you wish to make a PowerPoint presentation? No

Contact person: Maureen Fraser Address: Box 399 City: Tofino Postal code: V0R2Z0 Phone: 250 7252008 E-mail: [email protected]

Page 17 of 234 20 14 HERITAGE MASTER PLAN FOR TOFINO 20 24

SEPTEMBER 10, 2013 REVISED DECEMBER 20, 2013

Page 18 of 234 Table of Contents

ACKNOWLEDGEMENTS...... III

EXECUTIVE SUMMARY...... 1

1. INTRODUCTION TO TOFINO...... 3

1.1 PACIFIC RIM NATIONAL PARK RESERVE...... 5

1.2 TOFINO’S ARTS, CULTURE AND HERITAGE COMMITTEE...... 5

2. HERITAGE MASTER PLAN FOR TOFINO...... 6

3. WHAT IS HERITAGE?...... 7

3.1 BENEFITS OF COMMUNITY HERITAGE...... 8

4. CONTEXT FOR HERITAGE MANAGEMENT...... 9

5. HERITAGE INCENTIVES...... 10

6. CHALLENGES AND OPPORTUNTIES...... 11

6.1 THE CHALLENGES...... 11

6.2 THE OPPORTUNITIES...... 13

6.3 COMMUNITY PARTNERSHIPS...... 15

7. PLAN PROCESS...... 16

8. VISION AND GUIDING PRINCIPLES...... 18

8.1 VISION...... 18

8.2 GUIDING PRINCIPLES...... 18

9. MOVING AHEAD...... 19

9.1 IMPLEMENTATION FRAMEWORK...... 19

9.2 “QUICK WINS”...... 20

9.3 COMMUNICATION...... 20

9.4 STRATEGIES AND ACTIONS FOR IMPLEMENTATION...... 21

9.5 MONITORING...... 31

10. APPENDICES...... 32

APPENDIX A: TOFINO’S ASSETS AND RESOURCES...... 32

HERITAGE MASTER PLAN FOR TOFINO 2014 - 2024 September 10, 2013 I

Page 19 of 234 APPENDIX B: HERITAGE DEFINTIONS...... 34

APPENDIX C: REVIEWS OF THE CONSERVATION OF HERITAGE RESOURCES...... 36

APPENDIX D: BROAD CATEGORIES OF INCENTIVES FOR HERITAGE SITES...... 40

APPENDIX E: DRAFT HERITAGE EVALUATION FORM...... 41

APPENDIX F: EXAMPLE HERITAGE RESOURCE DESIGNATION PROCESS AND APPLICATION FOR MUNCIPAL HISTORIC DESIGNATION...... 46

APPENDIX G: COMMUNITY PERSPECTIVES ON TOFINO’S HERITAGE...... 50

APPENDIX H: SUMMARY OF COMMUNITY PLAN DISCUSSIONS...... 53

APPENDIX I: TOFINO HERITAGE MASTER PLAN ROUND TABLE DISCUSSION SESSIONS...... 54

APPENDIX J: DISTRICT OF TOFINO HERITAGE INVENTORY PUBLIC NOMINATION FORM...... 58

APPENDIX K: REFERENCES...... 59

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Page 20 of 234 Acknowledgements

The District of Tofino recognizes the following individuals for their dedication and support in completing the Tofino Heritage Master Plan: District Council

Mayor Josie Osborne

Al Anderson, Councillor

Garth Cameron, Councillor

Duncan McMaster, Councillor

Cathy Thicke, Councillor

Ray Thorogood, Councillor

Dorothy Baert, Councillor, Chair ACH Committee Arts, Culture and Hertage Committee (ACHC)

Dorothy Arnet

Norma Dryden

Eileen Floody

Maureen Fraser

Peggy Jameson

Bill Kinoshita

Adrienne Mason

Jennifer Steven District of Tofino

April Froment, Manager of Resort Municipality Initiative Services

Ivana Kraljevic, Festival and Event Services Assistant Consultant

Kari Huhtala, Kari Huhtala + Associates

Odette Hidalgo, Gravity Inc. Editor

Jen Dart, Jen Dart Writing Services Photo Credit

Cover surfing photo: Jan Fortunaso, courtesy of West Coast Surf SHAC project

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Page 21 of 234 Executive Summary

Tofino’s early settlements, its legacy of First Nations and personal histories, and its pioneer and present day traditions and events, all work to weave a rich tapestry that creates the the district’s unique sense of place. Tofino’s heritage places and cultural landscapes are indicative of a diverse past; they foster community revitalization, encourage heritage tourism, promote a strong sense of place, and enhance local cultural life and community sustainability.

Investment in heritage conservation provides economic stimulus that results in enhanced tax assessments and more interesting community environments, supports competitive business recruitment and retention, and provides opportunities for business incubation.

The Tofino Heritage Master Plan is a ten-year strategic document that presents not only a shared vision of the future of heritage, but also a series of actions that outline how, over time, this vision will unfold.

The vision of this Plan has been reached from consultation with the broader community and reflects a community values-based approach to heritage resource management.

“Tofino, a community connected by setting and heritage that enriches the lives of its citizens and visitors.”

Guiding Principles

The following six guiding principles are values and perspectives that reflect the vision. They function as a filter or checkpoint through which all goals and actions must pass.

Conserving Protecting the community’s heritage resources is of paramount importance Heritage: for the sake of its residents and for future generations.

Building Community: Heritage conservation is an essential element of Tofino’s quality of life.

Managing Change: Heritage management should serve to guide the protection of important sites, including natural features and properties.

Promoting: An informed community understands, appreciates, and encourages heritage conservation throughout Tofino.

Fostering Managing heritage resources requires collaboration between the District of Collaboration: Tofino, the private sector, community partners, volunteers, and the public.

Maintaining Overseeing heritage resources and conservation efforts is a long-term Consistency: commitment that requires strong organizational management, professional integrity, and ongoing vigilance.

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Page 22 of 234 Plan Goals

Strategies and accompanying objectives and actions are organized within five categories:

Sets a heritage leadership mandate to support the Heritage Master GOAL 1: Plan’s implementation that includes: an annual heritage services bud- Provide Leadership in get, establishment of heritage advisory committee, linking heritage Heritage Conservation priorities to civic objectives, and ongoing consultation with the Tla-o-qui-aht First Nations.

Formalizes an evaluation, inventory and conservation process to GOAL 2: safeguard Tofino’s heritage that includes: development of a heritage Conserve Heritage database; heritage incentives for property owners; promoting heritage Buildings, Structures, resource partnerships with business, marketing, and tourism initia- and Places tives; and pursuing ongoing investment opportunities that support heritage financing and conservation practices.

Identifies and preserves cultural and natural features including: pre- GOAL 3: serving important natural areas, vegetation and archaeological sites; Preserve Cultural and documenting and mapping to ensure that significant features and attri- Natural Landscape butes of the sites are preserved; and undertaking planning mechanisms, Features environmental controls, and conservation procedures to protect them.

Ensures the community is informed, aware, and knowledgeable about GOAL 4: Tofino’s heritage including: presenting resources, plans, priorities, Make Heritage partnerships, and conservation approaches being pursued; inviting Information Accessible the community to nominate building and landscape features for heritage consideration; and promoting successes achieved.

Celebrates Tofino’s history and heritage including: development of an GOAL 5: archives and museum space, ongoing dialogue with regional and Celebrate Tofino’s senior government on heritage resources and opportunities, and Tla- Unique History o-qui-aht First Nations and community involvement in the promotion of Tofino’s unique history.

The strategies and actions for implementation provide a road map for how the goals of the Heritage Master Plan can be prioritized, who can take the lead, and who can provide support for each proposed action, as well as what resources will be required for success.

Implementation of the Tofino Heritage Master Plan will support many other aspects of District policy, including planning and development policies as outlined in the Official Community Plan (OCP) and the Tofino Arts and Culture Master Plan.

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Page 23 of 234 1. Introduction to Tofino

Tofino’s past, present, and future are connected through community celebrations, partnerships, Tofino’s past, present, and future are connected through and heritage activities that preserve tangible community celebrations, partnerships, and heritage and intangible heritage resources, provide activities that preserve tangible and intangible heritage educational opportunities, and enrich the resources, provide educational opportunities, and enrich the lives of citizens and visitors.

Tofino is a district of about 1,900 residents1 on the west coast of Vancouver Island, British Columbia. It is located at the western terminus of Highway 4, on the tip of the Esowista Peninsula at the southern edge of Clayoquot Sound.

The first use of the name Tofino for the settlement was recorded with the opening of the Tofino Post Office in 1909. Nearby Tofino Inlet was the association, so named in 1792 by the Spanish commanders Galiano and Valdés, in honour of Admiral Vicente Tofiño, under whom Galiano had studied cartography.2

Tofino’s surrounding natural landscapes provided the impetus for its early industries—fishing and logging. For many families, resource-based jobs meant that fishers and loggers would often have to leave the homestead in the family’s hands while they went away for work.

One of the key aspects of Tofino’s heritage character is the historic infrastructure of the early community that sprang up as the area was settled. The small settlement included early transportation routes (land and water), a school, church and commercial centre. Those heritage buildings that remain today are reminders of the community’s early development.

Tofino’s cultural and heritage resources also extend to the surrounding area and along the Pacific Rim National Park Reserve Corridor. The District’s resources are presented in Appendix A.

Today, Tofino and Clayoquot Sound welcomes thousands of visitors annually, attracted by the rich natural beauty and habitat of the area. Accessible environmentally rich areas like Tofino are rare treasures found in few other locations in the world.

1 District of Tofino

2 Tofino History and Clayoquot Sound History

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Page 24 of 234 Tofino and Area Timeline 1920s – Japanese fishermen and their families begin The Nuu-chah-nulth First Nations presence in to establish on the west coast. Clayoquot Sound date back at least 5,000 years. 1932 – Tofino is incorporated as a municipality. The traditional territories of the Tla-o-qui-aht people include the land now part of the District of Tofino. 1942 – The federal government orders the removal of all people of Japanese descent from the west coast. They are “Clayoquot” comes from the interpretation of the word moved to Vancouver and then to interior internment camps for Tla-o-qui-aht, and was used by early traders, surveyors, the duration of World War II and several years after. and cartographers. 1942 – RCAF Tofino at Long Beach opens, bringing 1774 – The earliest recorded European contact hundreds of men to the west coast. between Vancouver Island’s First Nations occurred when Spanish Commander Juan Pérez met with 1959 – The road connecting the west coast to First Nations near Nootka Sound. He did not land. Port Alberni is finally completed. 1778 – Captain James Cook, with several hundred 1960s and ‘70s – Tourism begins to flourish in men and two ships, made landfall at Yuquot (Friendly Cove) the region, with most people attracted to Long Beach. Several where he stayed for a month. small family-run resorts at Long Beach and beach camping provide most of the accommodation. Late 1700s to early 1800s – A thriving maritime fur trade brought traders, primarily from 1971 – Pacific Rim National Park is formally opened Britain and the United States, to the west coast where by Princess Anne on May 4. Over the next few years, they traded with the First Nations for sea otter pelts. residences and businesses are removed from the park and the towns of Tofino and Ucluelet begin to offer 1811 – Sinking of the American trading vessel, services to tourists. Tonquin, in Templar Channel after an altercation with the Tla-o-qui-aht people. 1972 – Road between Port Alberni and the coast is paved. 1843 – Hudson’s Bay Company establishes Fort Victoria. 1984 – First Nations and Tofino residents stand to oppose logging of Meares Island, the backdrop to 1850s – Trading posts started to appear on the west coast. Tofino and the source of its drinking water. It is thought that the trading post on Clayoquot, Stubbs Island, was in operation as early as 1855. Clayoquot eventually grew 1993 – Hundreds of activists are arrested for protesting into a small community and was the first non-native settlement clear-cut logging in Clayoquot Sound. The protest garners in the region. worldwide media attention to the region and was one of the largest acts of civil disobedience and mass arrest in Canada’s 1890s onward – Early settlers began to arrive in the history. area and establish homesteads on the Esowista Peninsula, the harbour islands, and throughout Clayoquot Sound. Many of the 2000 – Clayoquot Sound is designated a UNESCO Biosphere early settlers arrived from England, Norway or Scotland. In 1901, Reserve. with the establishment of a store at the end of the Esowista 2008 – Tofino is designated a Resort Municipality by the Peninsula, the town of Clayoquot has “competition” and a new province of BC, allowing it to invest a portion of provincial community begins to emerge. People refer to it as Tofino, a hotel room tax revenue into local resort-oriented projects and name taken from nearby Tofino Inlet. programs. 1909 – Tofino’s first post office opens. Today – Tofino and Clayoquot Sound welcome 1913 – St. Columba Anglican church is built. thousands of visitors annually, drawn to the rich natural beauty and cultural heritage of the region. Early 1900s to 1959 – Steamships are the lifeline to coastal communities, including Tofino and Clayoquot. They bring supplies, residents, friends, even tourists. The Princess Maquinna serves the region from 1913 to 1952. Since the ocean is the “highway,” Tofino grows up from the shoreline (i.e. Main St.).

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Page 25 of 234 1.1 Pacific Rim National Park Reserve

Pacific Rim National Park Reserve, the largest protected entity in the immediate region, comprises a total area of 500 square kilometres stretching 125 kilometres from Tofino in the north to Port Renfrew in the south. Long Beach is the most visited and accessible of the three regions of the park; it covers the coastal region between Tofino and Ucluelet1. The two other regions, the Broken Group Islands and the West Coast Trail, are located at a distance from Tofino. The Long Beach area of Pacific Rim National Park Reserve contains Green Point Campground, which has 94 campsites for tents and small trailers. There are also numerous trails running through bogs and temperate rainfor- est areas in this section. Structures in the Long Beach unit include a ranger station and Kw’isitis Interpretive Centre, the main educational centre, which contains exhibits about local wildlife, plants, and First Nations culture and history.

1.2 Tofino’s Arts, Culture And Heritage Committee

The Tofino Arts, Culture and Heritage Committee (ACHC), formed in 2011 by Tofino District Council, represents the public’s and the District’s interest in planning arts, culture, and heritage initiatives within the District of Tofino. The Committee—with community support—is the major catalyst behind the development of a Heritage Master Plan for Tofino.

The Committee’s mandate includes:

• Provide advice to Council on cultural-related issues that may arise from the community, staff, or Council;

• Provide advice on how to advance implementation strategies and to work in collaboration with the District to move forward cultural services in Tofino;

• Support and connect cultural organizations as they explore opportunities and host major events and festivals; and

• Advocate and promote the value and benefit of cultural activities for all ages and abilities.

The ACHC led the development of the “Picturing Tofino – a Plan for Arts and Heritage” (Tofino Cultural Scan), which was completed in 2012. The Cultural Scan is a phase-one plan that led to the development of comprehensive Cultural and Heritage Master Plans for the District of Tofino. The objective of the Tofino Culture Scan was to profile Tofino’s arts and heritage community by inventorying the District’s arts and heritage assets (e.g. organizations, art industries, artists, heritage resources, festivals and events, community facilities, and venues); and collecting public opinion on the community’s strengths and perceived gaps, needs, and challenges.

1 Parks Canada, Pacific Rim National Park Reserve http://www.pc.gc.ca/eng/pn-np/bc/pacificrim/natcul.aspx

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Page 26 of 234 2. Heritage Master Plan for Tofino

The Heritage Master Plan is an essential first step in moving forward and focusing on the key issues around preparing heritage policies and strategies. However, the Plan alone is no solution; it depends upon acceptance by the District Council, staff, the Arts, Culture and Heritage Committee, community partners, and the general public in order to achieve results with new projects and improved management practices.

Tofino-Clayoquot Heritage The Tofino Heritage Master Plan: Society is a registered charity

• Is a ten-year strategic document that presents a shared dedicated to the vision for heritage strategies in the District; exploration, preservation, and interpretation of the rich • Includes a plan that outlines how this vision will unfold over time; and diverse heritage of the west coast. • Presents a shared heritage stewardship responsibility between government and community;

• Focuses on heritage efforts in the coming decade to build on current cooperative practices between community and government and provide long-term direction for staff and council in developing policies in the coming years;

• Draws on the collective experience of heritage stakeholders who have had long involvement with the work of heritage preservation in the District;

• Recognizes the process for its development as an opportunity to recognize and clarify partnerships and review understandings across the heritage community in Tofino; and

• Identifies challenges and opportunities for heritage conservation in the District of Tofino in the foreseeable future and provides strategies for addressing them.

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Page 27 of 234 3. What is Heritage?

The starting point for any discussion about a community’s heritage is understanding its shared values and resources. Canadian communities are made up of many things—buildings, landscapes, social customs and routines, natural features, memories—that together help define that community’s character.

What heritage means in this context is the essence of the place: what makes Tofino distinct from anywhere else? Or, put another way: other than location and setting, what symbolizes Tofino’s identity?

Heritage is a term often assumed to be synonymous with “rare” and “expensive,” both terms associated with the elites in any culture. In this Plan and in other documents produced under current Canadian federal and provincial heritage legislation, heritage also includes the ordinary and everyday; those components of normal life in a community that may seem commonplace but are essential to its distinctive character. “I am a member of a Heritage is also defined in terms of “cultural heritage resources,” family whose grandfathers which include buildings (and other structures), landscapes (including individual gardens as well as entire urban or rural were among the first settlers districts), and archaeological resources (including artefacts as in Tofino - 1894 - and we are well as buried objects). The criteria by which heritage significance concerned that those who is defined include not only their excellence of design or being surviving examples of a building, landscape, or archaeological know and have the history will resource type, but also their intangible value as places of work, die before there is a permanent recreation, and solace. archive.” In summary, many more elements of a community have value to that community’s sense of place, and play a crucial role in defining [Community Comment] that community’s character.

Commonly used heritage definitions are presented on Appendix B.

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Page 28 of 234 3.1 Benefits of Community Heritage

Heritage conservation is the management of a community’s stories, artefacts, and landscapes, of First Nations, pioneers, and residents. Benefits of community heritage include:

Heritage conservation preserves and communicates collective memory. It inspires a strong sense of pride in a District’s history, its built environment, Community Pride its institutions, and the people themselves. Civic pride and morale in turn contribute countless tangible and intangible benefits to the well-being of a community.

Heritage conservation and cultural development enhance the quality of life and thereby make a community more attractive for long-time residents, newcomers, and visitors alike. Heritage programs can stimulate Community dialogue that is fundamental to people understanding where they have come Development from, who they are, how they relate to their neighbours, and where they are going—all of which contribute to producing a healthier and more cohesive community.

Heritage activity allied with culture contributes to community and economic development. It complements recreational tourism, which is already well Economic developed in Tofino, with its many outdoor recreational activities. Together, Development cultural and recreational tourism provide a vital, diversified, and lucrative tourism product.

Heritage conservation contributes to community sustainability (i.e. environmental, social, culture and financial). Heritage awareness is an aspect of cultural development, and culture is one of the four pillars Celebrate Tofino’s of sustainability. The conservation of old buildings, places and natural Unique History features contributes to environmental sustainability, in that it meets the needs of the present without compromising the ability of future generations to meet their own need

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Page 29 of 234 4. Context for Heritage Management

“Heritage is our legacy from the past, what we live with today, and what we pass on to future generations. Our cultural and natural heritage are both irreplaceable sources of life and inspiration.” (as defined by UNESCO)

The history of Tofino can be seen as the foundation upon which What the community strategies for conserving heritage resources is based. The main wants: approaches identified below can be the initial means of identifying types of resources that should be considered as a high priority • A Tofino/Clayoquot Archive for conservation, mainly because such resources are needed to • Exhibition Space both represent and interpret key aspects of the community’s • Tofino Heritage Advisory Committee past. As in a museum, displays of authentic artefacts are vital • Heritage signage in the community parts of the overall story that reveals local history. • Information about First Nations Ways of dealing with these issues involve two approaches: culture

1. The benefits of heritage resource conservation can be dem- • Promote area’s natural heritage onstrated using historical precedents, patterns, or instances. • Utilize community organization resources 2. A broader range of heritage resource types can be identi- • Heritage website to showcase fied, including favourite places and place experiences history identified through community discussions and surveys. • Community art installations to promote history Appendix B presents a review of the range of heritage resource • Use and build local knowledge types that should be considered for conservation, as a lead-in to a discussion of strategies for broadening public support. Source: Picturing Tofino – A Plan for Arts and Heritage

Clayoquot Biosphere Trust (CBT)

– www.clayoquotbiosphere.org – In January 2000, Clayoquot Sound was designated a UNESCO Biosphere Reserve, with a guiding principle based the Nuu-chah-nulth First Nations philosophy “Hishuk ish ts’awalk,” or “everything is one.” CBT is a community foundation that supports many initiatives, including arts and culture projects and events in the biosphere reserve region.

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Page 30 of 234 5. Heritage Incentives

There are a number of heritage incentives that support the conservation of individual sites, which can be included in a municipal incentive program.

These incentives include the provision of property exemptions and relaxations as well as financial grants. In order to ensure maximum effectiveness, these incentives should be assessed and modified periodically to respect the changing needs of property owners and the community.

The application of an incentive should be subject to the following conditions:

• The value of an incentive should be related directly to the level of conservation; • Proposed work on a site should be compatible with, and sympathetic to its heritage character and context according to the Standards and Guidelines for the Conservation of Historic Places in Canada; • The heritage character-defining elements of the site are to be maintained; and • For larger incentives, proof of financial necessity may be required through a pro forma economic analysis.

Appendix C presents the general broad categories of incentives that may be offered for heritage sites.

“I would like to see a museum of local history.” [Community Comment]

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Page 31 of 234 6. Challenges and Opportunties 6.1 The Challenges

Tofino’s size, remote location, and ecological diversity present a number of challenges for the development of a Heritage Master Plan. “Connected walking tours with

Some of the more important issues that will impact the future landmarks around downtown of heritage conservation in Tofino include, but are not limited that have stories of our history, to, the following: i.e. Anchor Park.”

• Development pressures in the evolving community [Community Comment] landscape Development pressures in areas where historically significant buildings, structures, places, and natural features fall within the District’s developable land will require increasingly innovative solutions if they are to be retained. Be- yond the retention of specific sites, the identification and management of Tofino’s cultural landscapes over the long term is also critical to retaining character-defining elements in the community.

• Jurisdictional overlaps A variety of jurisdictional overlaps present a challenge in some circumstances, for example, provincial policies related to land use come into conflict with the retention of residential heritage buildings where new primary commercial or residential developments are desired. Such overlaps between different levels of government and regulations make the planning process increasingly complex, and addressing heritage issues in a context of differing priorities can be problematic.

• Lack of clarity about what constitutes a “heritage site” Present in the District of Tofino are historic sites, places, landscape features, cemeteries, and early transportation links. These sites and locations have no official status; they have not been listed or protected as places with heritage or community value. The result is that many historic buildings and structures have come to appear functionally obsolete in the face of current development practices and trends. These landmark structures are left without any obvious viable use; their owners are left with the burdensome cost of maintaining them, and many end up being demolished.

• Lack of an evaluation system The District has not established an evaluation system of heritage sites or the development of historic context statements and thematic frameworks that provide for understanding and evaluating historical resources.

• Limited archaeological sites and processes While information about potential archaeological sites in the District is limited, there is a need to safeguard the integrity of known sites and attempt to collect information about other sites, including sacred sites where there are no physical remains. Even though the provincial government (through the Ar- chaeology Branch) has a pivotal role to play in the protection of sites, a means by which information can be recorded and shared should be explored so that the District can work cooperatively with First Nations and others in the long-term protection and management of archaeological assets.

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Page 32 of 234 • Differing functional interests in historic conservation The expansion of development and transportation infrastructure presents challenges in terms of how differing functional and jurisdictional interests can impact heritage resources.

Carving on the Edge Festival Society

- www.carvingedge.ca - This non-profit society presents the annual celebration of west coast carving, “Carving on the Edge Festival”. Traditional arts and contemporary explorations by master and emerging carvers from Vancouver Island are presented with workshops, art shows, and installations during the two-week event in September.

• Maintaining heritage volunteerism and advocacy in a shifting demographic landscape Heritage conservation has long been dependent on community volunteerism. An opportunity to increase the number of volunteers in the coming decade exists, as people with the time and expertise to dedicate to community-based conservation activities enter retirement. Future community volunteerism is likely to decline again following this period. An added challenge is the potential loss of those “keepers” of the knowledge of the past, its technologies, methods, and stories related to Tofino’s places and collections, who are a part of this aging demographic.

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Page 33 of 234 The Heritage Legacy Fund of British Columbia is an initiative of 6.2 The Opportunities the Heritage Society of BC and The Land Conservancy that supports There are opportunities for the District to manage heritage many local heritage projects around the conservation in the community: province. It provides financial assistance and guidance to help protect, • Develop a community heritage register care for and showcase British Columbia’s rich A community heritage register is an official list of sites cultural heritage. identified by the District as having cultural heritage value or interest. It helps the community identify the heritage value The goals of the Heritage Legacy Fund are to: of properties, trails, and natural features within the District in keeping with its heritage conservation goals and objectives. • Support the conservation of heritage resources in British Columbia Appendix D presents a draft heritage evaluation form for mu- • Promote and increase public nicipal historic designation. awareness, understanding, and appreciation of British Columbia’s heritage Appendix E presents an example of a heritage designation resources process and application for municipal historic designation from a Encourage high standards of heritage private source. conservation and the continuing maintenance and protection of • Develop a program of conservation incentives heritage resources The District can take advantage of provincial legislation to provide an enhanced program of tax-based heritage • Support community-based heritage projects, and incentives (e.g. property tax incentives, zoning bylaw relaxations, building code equivalences, energy upgrading, ex- • Increase the Heritage Legacy Fund. emptions, provincial and federal funding assistance, etc.) The Heritage Legacy Fund is an endowment fund held in the Vancouver • Align with provincial legislation Foundation. It was created with an initial Additional conservation incentives can be provided as resources contribution from the Government of British that are added to the heritage register, providing access to BC Columbia and is now administered on behalf of TLC and HSBC Building Code equivalencies, incentives under LiveSmart BC, and by the Heritage Legacy Fund exemptions under the Energy Efficiency Act and the Homeowner of BC Society Protection Act. The definition of a heritage site for the purposes of granting incentives or equivalencies is consistent; the site is either Source: municipally Heritage Legacy Fund of British Columbia designated or listed on a community heritage register.

• Connect to provincial goals and programs The preservation of buildings, structures, and sites can be supported through alignment with the provincial goals and programs (e.g., for grants through the Heritage Legacy Fund). “Preserve our community’s • Utilize federal initiatives heritage buildings and The District can continue to take advantage of the existing federal initiatives such as the Canadian Register of Historic Places and the landscape features.” Standards and Guidelines for the Conservation of Historic Places in [Community Comment] Canada.

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Page 34 of 234 • Rehabilitate heritage sites with growth and development The population of the District is expanding as new development takes place. This provides opportunities for the rehabilitation of heritage sites, integration with new development, and the ability to capitalize on demographic shifts (e.g. conserving heritage buildings as part of new development).

• Showcase local history The community can showcase history on an ongoing basis through a variety of actions and an ongoing working relationship with community organizations and groups.

The actions may include:

• Facilitating community groups, historians and writers recording and sharing the history of Tofino. • Promoting strong collaborative relationship between the District of Tofino and Tla-qui-aht First Nations on the area’s culture and heritage. • Trumpeting the distinct historical occurrences of the area (e.g. “War in the Woods”, Clayoquot Sound UNESCO Biosphere Reserve, Pacific Rim National Park Reserve, and Surfing Capital of Canada, etc.). • Advocating Tofino’s strong affinity with the natural environment.

As a longer-tem goal, the community has also been discussing the development of a new civic complex. This provides a potential opportunity for a museum, archives, and display space, which might be associated with other community spaces (e.g., library and theatre).

TOFINO’S HERITAGE RESOURCES1

1. Personal family collections the west coast of Vancouver Island in the 2. Dawley documents British Colonist (also called the Daily Colonist) 3. Pacific Rim National Park Reserve Archives from 1858-1938 at 4. BC Provincial Archives http://web.uvic.ca/vv/newspaper/index.php 5. Alberni Valley Museum 17. Tofino heritage buildings 6. Ucluelet Historical Society 18. Tofino heritage gardens & trees 7. Tofino - Clayoquot Heritage Society 19. Tla-o-qui-aht cultural sites 8. District of Tofino Archives 20. Archeological sites - BC Provincial Heritage Regis- 9. Village Records ter 10. Kakawis Archives 21. Early settlements history: Clayoquot on Stubbs 11. Anglican Church Archives Island, Grice Bay, Vargas and other harbour islands 12. Coast Guard Archives: Life Boat Station and Light- 22. Fishing and resource industries histories house Archives 23. Tourism history 13. United Church Archives from Ahousaht School 24. Surf history 1904 - 1970s 25. Conservation movement history 14. Department of Indian Affairs digitized archives 26. Clayoquot Biosphere Trust (DBT) Archives 15. Residential school histories/materials 16. UVic specialized index to stories related to

1 “Picturing Tofino – A Plan for Arts and Heritage, Tofino, 2012 https://tofino.civicweb.net/Documents/DocumentDisplay.aspx?Id=10261

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Page 35 of 234 6.3 Community Partnerships

Achieving planned heritage conservation objectives is a collaborative process. Strong interest in the planning aspects of Tofino’s heritage interpretation and community-based activities exists among stakeholders who not only have a long history of work in the community, but each has its own ties to other historical interests across diverse disciplines. Partners include Parks Canada, Tla-o-qui-aht First Nations, District of Tofino, Tofino Arts, Culture and Heritage Committee and Clay- oquot Biosphere Trust, Tofino – Clayoquot Heritage Society, property owners, local churches, developers, other businesses, service and arts groups. Each have their own specific areas of interest and it is essential that all be effectively included and involved. “Tofino - a place that Tofino’s network of heritage volunteers is supported in part by descen- connects heritage, cross- dants of pioneers—people who are “keepers” of the knowledge about early technologies, construction methods, and stories of community cultural understanding, that surround its historic places and collections. This knowledge is critical and nature, with diverse to the project of conservation. contemporary mediums The following community organizations not only have a long of arts.” history of work in the community, but each has its own ties to other historical and cultural interests across diverse disciplines. [Community Comment]

Tla-o-qui-aht First Nations have an enduring presence in the District of Tofino. Their traditional histories stretch far back in time, are inter- twined with European settlement, and continue to the present day. The Tla-o-qui-aht First Nations have a long-standing presence in the Clayoquot Sound. Tla-o-qui-aht’s traditional territory is located on the west coast of central Vancouver Island. The main communities are Esowista, Ty-histanis, and Opitsat.

Throughout the community of Tofino, archaeological sites have been recorded that provide physical evidence of First Nations occupation and use through many centuries. In addition to promoting ongoing identification and stewardship of archaeological and other cultural heritage sites, shared initiatives that interpret First Nations history could be fostered. Wherever possible, the Tla-o-qui-aht First Nations should be consulted, and included in the development of heritage interpretation programs and exhibits. Consideration could also be given to arranging for First Nations representation on the Tofino Heritage Advisory Committee to provide an ongoing perspective on heritage issues and initiatives.

The business community understands the commercial potential of arts, heritage, and culture, especially relating to cultural tourism initiatives. These links could include a variety of people, business groups, and organizations such as property owners, property developers, real estate agents, private companies, business improvement areas (BIAs), Tourism Tofino, the Chamber of Commerce, corporate sponsors, merchant groups, and those involved in the arts (e.g. theatre, film) industry.

Community not-for-profit sector (such as the Carving on the Edge Society, Clayoquot Biosphere Trust, and Tofino Clayoquot Heritage Society) sponsor community projects and may be willing to partner on heritage initiatives. These partnerships would need to be assessed on a case-by-case basis. These partnership opportunities should be explored whenever possible to ensure that broad public support of District initiatives can be attained whenever possible.

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Page 36 of 234 7. Plan Process

The Heritage Master Plan is built from community engagement.

The process:

• Considered the outcomes of the 2012 Cultural Scan and 2012 Official Community Plan with two large public open houses held on Novem- ber 29th 2012 and January 26th 2013;

• Involved members of heritage, cultural, and tourist organizations, key leaders, and Tofino Arts, Culture and Heritage Advisory Committee, Council and staff, and the general public;

• Had an online presence on the District’s website;

• Included roundtable discussion sessions, an open house, and survey opportunities that collected community comments and feedback;

• Employed a variety of different event formats (e.g. community networks, contacts, and local media) to attract a range of participants; and

• Opened pathways for more collaboration and partnership opportunities that will be important additions to the District’s cultural vitality.

Two roundtable discussion sessions were held at the District of Tofino Municipal Hall Council Chambers.

The threefold purpose of these focus groups was to:

1. Provide community members with a better understanding of the Heritage Master Plan’s purpose and objectives;

2. Help the consultant to learn more about the community’s perspectives on how to best nurture their cultural future; and

3. Allow community members to engage in dialogue about heritage in Tofino.

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Page 37 of 234 “Picturing Tofino – a Plan for Arts and Heritage”, completed in 2012, identified 10 key directions for heritage in Tofino (Appendix F). A summary of the round table responses are presented on Appendix G.

Heritage Master Plan Process

Community Community Plan Review of Draft Plan Plan Round Table Open House Process Begun District of Tofino Internal Presentation of Discussions Plan & Polices Review by ACH Council Committee

January, 2013 Jan – Feb 2013 Feb 2013 June 2013 June – Aug 2013 Sept. 2013

“The collection and interpretation of history, both its tangible and intangible characteristics, that provides a living context of our individual and collective lives, e.g. museums, interpretive centres, historical archives, heritage buildings and areas, First Nations arts and heritage, publications, events, and expertise in historical knowledge.” [A Community Definition of Heritage]1

1 “Picturing Tofino – A Plan for Arts and Heritage, Tofino, 2012 https://tofino.civicweb.net/Documents/DocumentDisplay.aspx?Id=10261

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Page 38 of 234 8. Vision And Guiding Principles 8.1 Vision

The natural, cultural, and built heritage of Tofino defines its identity, gives it a distinct character, and contributes to the residents’ quality of life. The Heritage Master Plan respects these cherished values and embeds them in its recommendations.

The vision of this Plan has been derived from consultation with the broader community and reflects a community values-based approach to heritage resource management.

The following vision has emerged for the Heritage Master Plan:

“Tofino“Tofino a acommunity community connected connected by by setting setting and and heritageheritage that that enriches enriches the the lives lives of of its its citizens citizens andand visitors.” visitors.”

The vision positions Tofino as a place where the past and the present are connected through its location and setting. History and heritage are seen as an integral part of community decision-making. Newcomers and returnees are attracted to Tofino as a destination of choice through its diverse range of celebrated cultural and heritage experiences.

8.2 Guiding Principles

The six guiding principles that emerged from the community consultation are values and perspectives that reflect Tofino’s vision for heritage are discussed on page 3 of this plan. They are again: Conserving Heritage, Building Community, Managing Change, Promoting Awareness, Fostering Collaboration, and Maintaining Con- sistency. These function as a filter or checkpoint through which the goals and strategies developed for Tofino’s Heritage Master Plan must pass.

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Page 39 of 234 9. Moving Ahead

9.1 Implementation Framework

The following implementation framework provides a road map for how the goals of the Heritage Master Plan can be prioritized, who can take the lead and who can provide support for each proposed action. The action plan flows from the community consultative process that was undertaken as part of this project.

The recommended actions will be achieved over a 10-year period, between 2014 and 2024. The implementation of the Heritage Master Plan will unfold over time, through the combined efforts of the Mayor and council of the District of Tofino, municipal staff, the Heritage Advisory Committee (or designated community organizations), property owners, individuals, volunteers, community partners, and other key stakeholders. This process will benefit from a coordinated community effort to advance the goals of heritage conservation. The proposed timing for the implementation of these actions is based on current staffing and budget level, community volunteers, with some potential funding increases for specific initiatives.

The implementation of Heritage Master Plan will require the development of annual work program to determine annual budget requirements. Although the cost to implement the Heritage Master Plan is relatively modest, some items may have additional associated costs that will need to be brought forward for Council consideration as part of the annual budget process. There are a number of outside resources that may be available to help fund some of these initiatives, including senior government grant programs (such as digital access grants) and private, corporate and community sponsors; securing these resources will require support time and resources from the District and volunteers.

Goals and accompanying actions, tools, outcomes, and partners are organized within five categories:

Goal 1: Provide Leadership in Heritage Conservation

Goal 2: Conserve Heritage Buildings, Structures and Places.

Goal 3: Preserve Cultural and Natural Landscape Features.

Goal 4: Make Heritage Information Accessible.

Goal 5: Celebrate Tofino’s Unique History.

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Page 40 of 234 9.2 Quick Wins

The District should aim to achieve some quick wins early in the Plan implementation process. Implement- ing selected strategies that generate visible results in the first year of implementation will serve as a catalyst for subsequent activities and motivate community partnerships.

Recommended ways to achieve several quick wins to be established in the first year include:

• Establish a heritage advisory committee (or designate an existing community organization) that would provide advice on heritage matters to Council, staff, and the community.

• Update the Official Community Plan (OCP) policies to encourage conservation of Tofino’s special character (buildings, places and natural landscapes) that are based on community heritage values.

• Establish an official Tofino heritage delegates program to promote heritage in the community. For example, creating an honorary two-year “Historian Laureate” position to raise public awareness of Tofino’s history program through local and regional events, research, writing, public appearances, tours, etc. Another example is to form a “Community Heritage Ambassadors” group who promote the community’s heritage to visitors and attend local festivals and events.1

• Incorporate as part of the District’s 2015 - 2016 Strategic Plan a historical lens as a policy foundation to identify, set, and document priorities to reveal and enhance the community’s historic, cultural, and economic context.

• Commit to investigate the development of interim rental space for the establishment of a temporary District museum and archives until a permanent location is established.

• Create installations to celebrate the conservation of Tofino’s unique heritage (i.e. public art, mural, portable exhibits, gateway, etc) that celebrates Tofino’s history.

9.3 Communication

Results of the Heritage Master Plan and its implementation progress should be communicated on a regular basis with the following audiences:

• District Council

• Community partners

• Tofino residents

• Tofino Heritage Advisory Committee (or designated existing community organization to advise on local heritage)

• Tla-o-qui-aht First Nations

• Alberni-Clayoquot Regional District

• Appropriate cultural and heritage agencies within the provincial and federal governments

1 City of Edmonton is the only community in Canada that has a “Historian Laureate’’ Program. The City of Ottawa maintains a Community Ambassadors Program.

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Page 41 of 234 9.4 Strategies And Actions For Implementation

Goal 1: Provide Leadership in Heritage Conservation

ACTION TOOLS OUTCOMES TIME LEAD PARTNERS

1. Establish the Tofino Formal endorsement Encourage awareness, 1st year THAC THAC, TOD Council Heritage Advisory of the Heritage Advi- appreciation, volun- and Staff, and Committee (THAC) (or sory Committee and the teer involvement and community partners designate an existing Committee’s terms of participation in heritage community organiza- reference; or designation conservation activities. tion) that would provide of an existing commu- advice on heritage nity organization with matters to Council, staff, experience in heritage and the community. matters.

2. Update the Official Amend the OCP to include Provision of a clear, 2015 - DOT THAC Community Plan (OCP) a heritage section that comprehensive policy 2018 Council policies to encour- includes a general framework for heritage and staff age conservation of Heritage Master Plan sum- conservation. Tofino’s special character mary, vision, strategies (buildings, places, and and actions. Enhanced policies and pro- landscape features) that grams that link heritage to are based on community the broader District goals heritage values. of economic development, sustainability, housing, arts and cultural services, and community planning.

Improved awareness about the value of heritage and archaeological sites.

3. Integrate, over time, Integration of heritage Enhanced planning for Ongoing DOT Community partners heritage initiatives with conservation into the OCP heritage and reduced Council, broader civic goals of and various municipal conflict with ongoing staff and economic development, initiatives. development. TAHC sustainability initiatives and community Improved understanding of planning. municipal intent.

4. Provide District staff Work with the province Improved technical Ongoing DOT Province with training in the to take advantage of on capabilities of the District Council, application of heritage ongoing training to deal with heritage staff and standards and guide- in technical aspects of conservation. Improved THAC lines. heritage conservation. heritage projects and outcomes.

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Page 42 of 234 Goal 1: Provide Leadership in Heritage Conservation

ACTION TOOLS OUTCOMES TIME LEAD PARTNERS

5. Review the Standards The Standards and Offers results-oriented 1st Year DOT Provincial and and Guidelines for the Guidelines may form guidance for sound staff and Federal Govts Conservation of Historic the basis for review decision-making when THAC Places in Canada with and assessment of a planning preserve historic the aim of having conservation project be- places. Council adopt them in fore the project starts, and the future. again upon completion. Establishes a consistent, pan-Canadian set of conservation principles and guidelines that will be useful to a community with an interest in conserving Canada’s historic places.

The Standards and Guide- lines have been adopted by a number of federal, provincial, territorial and municipal authorities as a benchmark for assessing proposed conservation interventions on thechar- acter-defining elements of an historic place.

6. Review available funding Possible funding sources: Provides additional fund- Ongoing DOT Community partners sources and circulate Provincial Heritage Legacy ing sources to undertake Council, information. Fund, Heritage Society specific heritage projects. staff and of BC, Heritage Canada THAC . Foundations

“Young Canada Works”, Centre for Sustainability, etc.

7. Establish and maintain Regularly meetings with Provide opportunities for Ongoing DOT Community partners dialogue and open adjacent municipalities, partnering and cost-shar- Council, communication with regional and provincial ing initiatives in meeting staff and other governmental governments on heritage local goals. THAC organizations with simi- resource management lar interests. and planning

8. Identify tasks that will Maintain ongoing Keeps the community Ongoing DOT Community partners require specialized connections with other aware and knowledgeable Council, expertise or consultant communities implement- about current practices and staff and services and match with ing heritage plans. tools in heritage preserva- THAC consultant skills in the tion and management. developed list of poten- Regularly meet and tial resource people and liaison with the Province Specialized heritage consultants to maintain awareness of resource base for the com- current provincial heritage munity. legislation, incentives and regulatory tops.

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Page 43 of 234 Goal 2: Conserve Heritage Buildings, Structures and Places.

ACTION TOOLS OUTCOMES TIME LEAD PARTNERS

1. Develop a heritage assess- Annual budget alloca- Retention of community 2015 - DOT THAC ment tool and decision- tion for Statement of heritage values, qualities 2018 Council, making framework for Significance; Heritage and character. staff evaluating, inventorying Inventory, Heritage and protecting heritage Registry, Heritage Enhanced recognition buildings, structures, Designation, Covenants, and protection of heritage places, and natural etc. resources. features. Appendix E presents a draft heritage Enhanced quality of life in evaluation form, Tofino.

Clear review processes for inventory and registration of community-identified heritage sites for property owners, developers, inves- tors and potential buyers of historic properties.

2. Develop an electronic Review the District’s Enhanced framework for 2015 - DOT Community information and mapping mapping processes and understanding and evalu- 2018 Council, partners database for the identifi- capabilities to develop ating historical resources. staff and cation and evaluation of a digitized heritage THAC Tofino’s heritage building, database. Develop a list of potential structure and landscapes heritage assets. resources (e.g., a Tofino Determine whether the historic context statement heritage database can and thematic framework). be added to an existing or future web map site geographic data system.

3. Work with the federal and Work with the federal Increased community 2015 - DOT THAC and province, and prop- and province govern- interest in conserving 2018 Council property erty owners to investigate ments to understand heritage properties. and staff owners conservation incentives and identify potential for heritage building conservation incentives Increased retention and owners (e.g. property tax that can be applied to revitalization of Tofino’s incentives, zoning bylaw heritage properties in historic buildings. relaxations, building code Tofino. equivalences, energy Improved tax base upgrading, exemptions, through the develop- provincial and federal ment of heritage sites (e.g. funding assistance, etc.). federal income tax credit program to encourage Appendix D presents the rehabilitation and broad categories for incen- Conservation of heritage tives for heritage sites. properties).

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Page 44 of 234 Goal 2: Conserve Heritage Buildings, Structures and Places.

ACTION TOOLS OUTCOMES TIME LEAD PARTNERS

4. Establish heritage Legal protection tools Better understanding of 2015 - DOT THAC protection policies and for heritage designation, how sites will be protected 2018 Council develop a plan to increase covenants, etc. and managed. and staff long-term effectiveness of protection mechanisms.

5. Increase awareness BC Building Code, Permits heritage property Ongoing DOT THAC regulatory equivalency Energy Efficiency Act, owners to qualify for regu- Council and exemption eligibility Homeowner Protection latory exemptions under and staff under provincial enabling Grant. provincial conservation legislation. programs.

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Page 45 of 234 Goal 2: Conserve Heritage Buildings, Structures and Places.

ACTION TOOLS OUTCOMES TIME LEAD PARTNERS 6. Increase support for mu- Direct financial incentives. Encourage conservation 2015 - 2018 DOT THAC nicipal grants. See Appendix D for and further investment in Council list of potential financial the historic building stock and staff incentives. and natural features.

Increased protection for heritage resources. 7. Develop stewardship poli- Standards and Guidelines Create Municipal leadership 2018 - 2024 DOT THAC and consul- cies and conservation plans for the that will set the standard for Council tants for municipally owned Conservation of Historic private owners. and staff heritage resources. Places in Canada Heritage conservation outcomes that meet established heritage preservation standards and practices.. 8. Recognize the importance Work with the province Support Tofino’s economic Ongoing DOT staff DOT Economic of heritage resources in and business community development and increased Dev. Committee economic development to promote the relation- employment strategies related ship between heritage, opportunities. to business recruitment and economic development retention.7 and investment (e.g. supporting, promoting and marketing the community’s local heritage conservation initiatives and its unique history. 9. Support commercial Chamber of Commerce Increased tourism and Ongoing DOT staff DOT Economic activities and marketing meet with the community heightened awareness of Advisory Com- initiatives that include the to promote its heritage Tofino’s unique places. mittee & commu- promotion of Tofino’s his- to visitors, new comers nity partners tory and heritage resources. and residents (e.g. press releases, walking tours, heritage ambassadors program, grants, advertis- ing, etc.)

10. Work with the province Establish heritage funding Economic development is Ongoing DOT staff ACHC & commu- and business commu- resources for heritage fostered through long-term nity partners nity to identify investment restoration, preservation investment in heritage and opportunities (grants, and promotion (i.e. Tofino cultural resources. partnerships, development Heritage Foundation8, or agreements) that support Tofino Awesome Founda- and promote heritage tion9, etc.). conservation.

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Page 46 of 234 Goal 3: Preserve Cultural and Natural Landscape Features.

ACTION TOOL OUTCOMES TIME LEAD PARTNERS

1. Identify cultural and natural Tree protection measures, Preservation of the 2015 - DOT ACHC, property landscape features and environmental controls, unique and character 2018 Council owners & com- land policies for conserving covenants, etc. defining aspects of and staff munity partners them during community Tofino within a sustain- and Tla-o-qui- planning processes. able framework. aht First Nations

Proactive identification of appropriate protection for heritage sites prior to development.

2. Promote opportunities for Operating agreements and Better support for Ongoing DOT Community joint ventures among com- partnerships (e.g. Heritage community initiatives. Council partners munity groups, organiza- Hall (Main Source Manage- and staff tions, and Tla-o-qui-aht ment Society and the Build capacity to First Nations that are willing City of Vancouver, 1982) support community to help conserve landscape heritage restoration, use involvement. features. and rental).

3. Undertake archaeological Work with the province to Identification of po- 2015 - DOT staff THAC potential mapping and a set up parameters of digi- tentially sensitive areas 2018 and prov- management plan for areas tal mapping and manage- that require ongoing ince of high potential. ment plan. management.

Peruse provincial funding opportunities to set up a digital heritage mapping system.

4. Include archaeological Work with the province Clear policy that 2015 - DOT THAC, site processes related to to set up archaelogical protects archaeo- 2018 staff and property the approval process for site protocol identifica- logical sites and avoids province owners and development applications tion, review and approval unauthorized damage to developers in the OCP. process. protected sites.

5. Review and document se- Work with the prov- Identification of signifi- 2018 - DOT staff, Community lected cultural landscapes ince and First Nations cant cultural and natural 2024 THAC, partners and natural features. to identify, review and resources for planning and province document process to interpretation purposes. and First protect important cultural Nations andscapes and features. Improved environmental protection for significant natural, cultural, and heritage features

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Page 47 of 234 Goal 3: Preserve Cultural and Natural Landscape Features.

ACTION TOOL OUTCOMES TIME PARTNERS

6. Continue to encourage in- Review the Local Govern- Long-term support for Ongoing University of ventory, research and good ment Act, tree protection existing or new community Victoria, Van- conservation management measures, environmental initiatives. couver Island unique micro-ecosystems, controls, development University, groves of trees, beaches, permit control, and OCP Better understanding of Government trails, and significant natural to develop appropriate natural community assets. of Canada, features. research techniques and Volunteers, etc. standards to identify and manage the area’s unique vegetation and natural features.

Research partnerships with Vancouver Island universities, federal government and environmental groups are potential project partners.

Community part- 7. Provide technical assistance Work with the province Assist owners of heritage Ongoing ners and conservation guide- and property owners properties in restoring their lines to owners of proper- to provide technical buildings in an appropriate ties that contain important assistance, eligibility for manner. landscape features. funding and range of incentives available.

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Page 48 of 234 GOAL 4: Make Heritage Information Accessible.

ACTION TOOLS OUTCOMES TIME LEAD PARTNERS

1. Make heritage resources Digital mapping, online Increased accessibility to 2015 - DOT staff THAC available online. archive, and community heritage information that is 2018 register and heritage pro- provided in different formats. gram website. Improved information to residents and tourists on Tofino’s local history and heritage sites.

2. Set standards of public · Enhance the public’s Assurance that those involved Ongoing DOT staff, Community openness. appreciation of the in the governance and Council, partners identity and character stewardship of heritage are and THAC Ensure that information of the heritage resource. well-informed on matters of about the community’s heritage. heritage program and · Facilitate public access expectations is widely avail- to heritage information. Continue to provide to the able. community educational and · Provide means of informational opportunities informing property related to heritage. owners and prospective buyers of a property’s Enhance the Heritage Pro- heritage value. gram.

3. Continue to provide techni- Work with the province to Assist owners of heritage Ongoing DOT Community cal assistance and conserva- identify technical assistance properties in restoring their staff and partners tion guidelines to owners of and information prop- buildings appropriately. property heritage properties. erty owners about funding owners eligibility and range of Make it easier for owners to incentives available. restore and maintain heritage properties.

4. Invite the public to Example of community Identification of historic Ongoing TOD THAC nominate heritage sites for heritage nomination form places valued by residents. Council Tofino’s heritage inventory. presented on Appendix and staff J10. Improved understanding and appreciation of local heritage resources.

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Page 49 of 234 GOAL 5: Celebrate Tofino’s Unique History.

ACTION TOOLS OUTCOMES TIME LEAD PARTNERS 1. Develop archives and a mu- -Interim rental space for tem- -Better commu- Ongoing TOD Council, Community seum, including appropriate porary District museum and nity understanding staff and THAC partners resources for the collection, archives, until a future com- of Tofino’s history, cataloguing, conservation, munity facility/complex is development and unique interpretation and sharing budgeted, designed and built. heritage resources. of community information. -Increased funding and -Improved information staff support over time. base for the Heritage -Explore provincial and private Program. funding sources, community donations, in-kind contributions to support, sharing of space to acquire space for museum/archives. 2. Celebrate the conservation Identify a new opportunity annu- -Increased commu- Ongoing TOD Council, Community of Tofino’s unique heritage. ally. Examples may include lectures, nity involvement and staff and THAC partners publications, workshops, murals, cooperation with the plaques, street banners, walking community to conserve routes, and public art on commu- heritage. -Better nity streets, self-guided tours, etc. informed residents about local heritage and history. 3. Promote opportunities Provide leadership in heritage Better coordination Ongoing DOT Council, Community for joint heritage activities communication that raises the among groups with First Nations, partners among community groups profile of heritage by broadly a cultural heritage DOT staff, and and organizations. supporting community partners educational mandate. THAC in the promotion of local history and historic resources. Examples include: corporate sponsorship Young Heritage Leaders (a program that fosters a sense of local pride, community involvement and volunteerism), heritage tourism to attract and serve visitors, heritage excellence awards, walking tours, digital access to Tofino’s artefacts and records, etc. 4. Partner with Tla-o-qui-aht Tla-o-qui-aht First Nations input Increased awareness, Ongoing DOT Council, Community First Nations First Nations and direction on the implementa- involvement, and under- First Nations, partners to explore and celebrate tion of the Tofino Heritage Master standing of local First staff and THAC cultural and heritage initia- Plan. Nations heritage. tives.

5. Partner with private sector Work with accommodation, tour- Increased cultural and Ongoing DOT staff Community to form cohesive goals ism and chamber of commerce natural tourism. and THAC partners related to cultural and to promote heritage tourism (e.g. natural heritage tourism. cultural tourism marketing, desig- Increased private sector nating a Tofino Cultural Heritage investment in tourism Day, heritage lecture series, etc.). development.

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Page 50 of 234 GOAL 5: Celebrate Tofino’s Unique History.

ACTION TOOLS OUTCOMES TIME LEAD PARTNERS

6. Continue to work with Involve, promote and include Shared stewardship Ongoing DOT staff Community community organiza- all facet of the for Tofino’s heritage partners tions and developers, community to promote and to resources. corporate sponsors, and be aware of Tofino’s local his- merchant groups to pro- tory and heritage resources. Provision of oppor- mote Tofino’s heritage tunities for partner- and culture. ing and cost-sharing initiatives of common interest.

7. Establish a heritage Example may include a Promote the distinct 1st Year DOT staff, Community delegates program to “Historian Laureate”11 an history of the com- Council and partners promote heritage in the honorary two year position munity, aiding Council THAC community. to raise public awareness and the community in of Tofino’s history program its continuing efforts through local and regional to make Tofino a more events, research, writing, diverse, historically public appearances, tours, and culturally aware, etc., or “Community Heritage sustainable and livable Ambassadors” to promote place. the community’s heritage), or other.

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Page 51 of 234 9.5 MONITORING

Heritage conservation is an ongoing process. Once updated policies, procedures, and regulations are established,Tofino’s it is necessary past, to monitorpresent, them and to ensurefuture effectiveness. are connected through community celebrations, A progress report on the Plan’s implementation willpartnerships, be presented to Council annually. A complete review of the Plan will completed every five years to ensure that the Heritage Master Plan remains relevant and useful. and heritage activities that preserve tangible and intangible heritage resources, provide educational opportunities, and enrich the lives of citizens and visitors. Tofino is a district of about 1,900 residents1 on the west coast of Vancouver Island, British Columbia. It is located at the western terminus of Highway 4, on the tip of the Esowista Peninsula at the southern edge of Clayoquot Sound.

Tofino’s cultural and heritage resources also extend to the surrounding area and along the Pacific Rim National Park Reserve Corridor. The District’s resources are presented in Appendix A.

1 District of Tofino

2 Tofino History and Clayoquot Sound History

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Page 52 of 234 10. APPENDICES

APPENDIX A: Tofino’s Assets And Resources

(Source: Tofino Cultural Scan)

Unique accessibility to a rare variety of beautiful and interesting coastal and Natural Environment alpine landscapes.

A talented community that includes a range of professional skills, large Local People number of working artists, a youthful population, older residents, and people interested in new ideas, strong individual contributors to culture.

First Nations A region of rich arts and cultural history, working artists, cultural sites, Heritage native plant foods, and strong communities.

Marketplace and Known throughout Canada, tourist and related and Tofino brand services provide Tourism a strong marketplace.

Presented through Tofino Time, Adrienne Mason’s work, Tonquin Foundation, Heritage Awareness Tonquin anchor project.

Operating Venues Legion, theatre, library and community hall.

Tofino Ucluelet Culinary Guild, Raincoast Education Society, Tonquin Organizations Foundation, Clayoquot Biosphere Trust, Clayoquot Writers Group, Pacific Rim Arts related to History Society, Clayoquot Sound Community Theatre Association, St. Columbia ACW (Anglican Church Women).

Look of the Quaint, operating docks, fish boats, heritage buildings, small town feeling, Community people have places to play.

District of Tofino Arts grants, festival support, Tofino Parks and Recreation program and Tourism Programs Tofino.

From local businesses and residents; businesses often host events, strong audi- Strong Local Support ence support.

Unique Interests Surfing culture, food arts, healthy lifestyles and others.

Saturday market expansion, Whale festival, West Coast Winter Music Series, Carving Great Events on the Edge festival, Monday Night Movies, surf competitions.

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Page 53 of 234 ASSETS • District of Tofino’s programs and granting policies • Heritage awareness • Natural environment • Strong local support • Operating venues • Great local events • Local people • Unique community interests • Organizations • First Nations heritage • Look of the community • Tourism/marketplace and the Tofino brand

RESOURCES 14. Department of Indian Affairs digitized archives 1. Personal family collections 15. Residential School histories/materials 2. Walter Dawley fonds and BC Archives 16. UVic specialized index to stories related 3. Pacific Rim National Park Reserve Archives to the West Coast of Vancouver Island in 4. BC Provincial Archives the British Colonist (also called the Daily Colonist) 5. Alberni Valley Museum from 1858-1938 at 6. Tofino Clayoquot Heritage Society http://web.uvic.ca/vv/newspaper/index.php 7. Tonquin Foundation 17. Clayoquot Biosphere Trust Archives 8. District of Tofino Records 9. Mount Angel Abbey Archives, St. Benedict, Or- egon (records for Christie Residential School) 11. Archives of the Anglican Diocese of BC

12. Coast Guard, Victoria, BC (for life boat station and lighthouse archives) 13. United Church Archives from Ahousaht School 1904 - 1970s

OTHER HERITAGE RESOURCES 1. Tofino heritage buildings 6. Immigrant settlers: English, Scots, Japanese, Nor- 2. Tofino heritage gardens and trees wegian, etc. 3. Tla-o-qui-aht cultural sites 7. Fishing, mining, forestry and resource 4. Archaeological Sites - BC Provincial industries histories Heritage Register 8. Tourism history 5. Early settlements history: Clayoquot on Stubbs Is- 9. Surf history land, Grice Bay, Vargas, and other harbour islands 10. Conservation movement history

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Page 54 of 234 APPENDIX B: Heritage Defintions

Conservation: all actions or processes that are aimed at safeguarding the character-defining elements of a cultural resource so as to retain its heritage value and extend its physical life. This may involve “Preservation,” “rehabilitation,” “restoration,” or a combination of these actions or processes.

Canadian Register of Historic Places: a listing of all historic resources of local, provincial and national significance. Sites are documented through a Statement of Significance and are included at the Heritage register stage and is administered by the government of Canada.

Cultural Landscape: distinct geographical areas that represent the combined work of man and nature, encom- pass those landscapes deliberately shaped by people, those that have evolved organically and those that have taken on significance by cultural association. The concept of the ‘cultural landscape’ has recently taken root in conservation circles at the international level and is impacting not only the concept of heritage value, but also the selection of places for conservation.

Heritage Inventory: Compiled list of homes, buildings and landscapes that have been evaluated and determined to have heritage value to the community.

Heritage Register: Provides a more formal recognition of the heritage value of the listings and must be adopted by District Council resolution. A listing on a Heritage Registry offers financial and bylaw advantages to the homeowner.

Heritage Value: the historic, aesthetic, scientific, social or spiritual value of a place to past, present or future generations. The heritage value of a historic place is embodied in its character-defining materials, forms, location, spatial configurations, uses and cultural associations or meanings. They must be lasting and maintain ongoing appreciation, teach us about the past and the cultures that came before, provide the context for community identity, afford variety and contrast to our contemporary urban fabric, and supply visible evidence of continuity between the past, present and future.

Historic Place: a structure, building, group of buildings, district, landscape, archaeological site or other place in Canada that has been formally recognized for its heritage value.

Intangible Cultural Heritage: practices, representations, expressions, knowledge and skills, as well as associated tools, objects, artifacts and cultural spaces that communities and groups recognize as part of their history and heritage. the importance of intangible cultural heritage is increasingly being recognized worldwide as a legitimate part of values-based heritage conservation, including culturally-embedded traditions, memories, language, practices, representations, expressions, knowledge and skills, as well as associated tools, objects, artefacts and cultural spaces that communities and groups recognize as part of their history and heritage.

Preservation: the action or process of protecting, maintaining and/or stabilizing the existing materials, form and integrity of an historic place or of an individual component, while protecting its heritage value.

Restoration: the action or process of accurately revealing, recovering or representing the state of a historic place or of an individual component, as it appeared at a particular period in its history, while protecting its heritage value.

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Page 55 of 234 Rehabilitation: the action or process of making possible a continuing or compatible contemporary use of an historic place or of an individual component, through repair, alterations, and/or additions, while protecting its heritage value.

Standards and Guidelines: the Standards and Guidelines for the Conservation of Historic Places in Canada provide sound, practical guidance to achieve good conservation practice. They establish a consistent, pan-Canadian set of conservation principles and guidelines that will be useful to anyone with an interest in conserving Can- ada’s historic places. The Standards and Guidelines offer results-oriented guidance for sound decision-making when planning for, intervening on, and using historic places.

Statement of Significance: a statement that identifies the description, heritage value, and character-defining elements of an historic place. A Statement of Significance is required in order for an historic place to be listed on the Provincial and Canadian registers of Historic Places. The document is used at the local level as a planning tool for future conservation interventions.

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Page 56 of 234 APPENDIX C: Reviews Of The Conservation Of Heritage Resources

1. CONSERVATION IN CANADA Organizations and governments world-wide use similar definitions to describe heritage conservation and the fundamental values that underpin these definitions, even though the emphasis in conservation practice has varied somewhat between countries. The model for heritage conservation in Canada has evolved over the last century through activities undertaken on the international, national, provincial and local levels.

Today, conservation efforts remain a close partnership between government and the community, and exist within a framework wherein national standards, provincial statutes and municipal policies guide various aspects of conservation practice. A variety of funding programs supporting heritage conservation have existed intermit- tently at both the provincial and national levels over the years that have contributed to local initiatives nation- wide. As well, independent funding entities, including numerous not-for-profit societies and foundations at the national, provincial and local levels, have contributed financial support to conservation through their fundraising and advocacy efforts.

During the past century, focus on the national level has primarily been on the designation of historic sites and places through the National Historic Sites of Canada. As of August 2008, there were 958 sites designated as Na- tional Historic Sites in Canada; 167 of these are currently administered by Parks Canada.

The Historic Places Initiative (HPI) 2000, which was the most important federal heritage conservation proposal in Canada’s history, includes:

• Includes a national heritage register called the Canadian Register of Historic Places (CRHP), comprehensive conservation standards and guidelines, and a certification process for project approval designed to ensure that any work that is undertaken in exchange for federal incentives complies with approved standards,

• Identifies, promotes and celebrates historic places. It also provides a valuable source of easily accessible and accurate information for government authorities, land use planners, developers, the tourism industry, educators, researchers, heritage professionals and the public, and

• Includes a searchable database containing listings of historic places of local, provincial, territorial and national significance.

The Standards and Guidelines for the Conservation of Historic Places in Canada (prepared by Parks Canada):

• Serves as the national standard for the treatment of heritage resources that has been adopted by many provincial and municipal authorities, and

• Lays down the foundation for the evolution of conservation practice and functions as the principal standard for conservation in Canada today.

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Page 57 of 234 2. PROVINCIAL LEGISLATION While the national government, in collaboration with the provinces and municipalities, has played a leadership role in this regard, provincial legislation, statutes and regulations provide the legal framework for conservation practice.

Local governments have managed their resources through the legislative tools provided by provincial legislation, such as:

• Community Heritage Register • Heritage Designation • Heritage Revitalization Agreements • Heritage Conservation Areas

These are some of the most significant conservation tools that are available at the local level for the management of heritage resources.

In 1994, two provincial Acts enabled municipal heritage conservation initiatives: the Heritage Conservation Act and the Municipal Act, were amended through the Heritage Conservation Statutes Amend- ment Act 1994.

In addition to maintaining existing procedures, these changes to the Municipal Act enabled municipalities to:

• Better integrate heritage conservation activities into the mainstream of development and community planning

• Define new procedures for more powerful regulations (Heritage Conservation Areas, Community Heritage Commissions, heritage site maintenance standards, tree protection, etc.) and heritage incentives (tax exemptions, an expanded legal protection toolkit, consolidated approvals for heritage rehabilitation work, etc.).

Heritage tools are referenced in a number of other provincial Acts, such as the Land Titles Act (which enables covenants to be registered on land titles), but the majority of the tools the District is likely to use in the conservation of heritage resources are now enabled under the Local Government Act.

3. LOCAL GOVERNMENT ACT Under the Local Government Act, a legal framework is provided for the establishment and continuation of local governments to represent the interests and respond to the needs of their communities. Local governments are enabled with the powers, duties and functions necessary for fulfilling their purposes, including stewardship of public assets, and the flexibility to respond to the different needs and changing circumstances of their communities. The District is empowered to regulate land development through zoning, subdivision control, building by-laws, maintenance and occupancy by-laws, and a number of other regulatory mechanisms.

In addition, heritage incentives can be provided through a number of mechanisms including negotiated agreements and 10-year periods of tax relief. Most of the tools that the District will use to provide incentives and regulations for the heritage program are enabled under Part 27: Heritage Conservation.

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Page 58 of 234 3.1 Community Heritage Register One of the tools commonly used as the basis of a local government heritage program is a Community Heritage Register, an official listing of properties having heritage value, passed by resolution of local government.

Inclusion on a Register does not confer any other form of permanent heritage protection, is not listed on the Land Title and does not create any financial liability for the local government. The Register may, however, be used to “flag” properties for possible future protection, and does enable a local government to withhold approval and/or a demolition permit for a limited amount of time.

In addition to the tracking and regulatory powers implied by a Register listing, there are also important incentives that can be offered to assist owners with conservation. Properties on a Register are eligible for special provisions, including equivalencies under the B.C. Building Code, alternative compliance under the Energy Efficiency Requirements and exemptions from the Homeowner Protection Act.

The District may establish a Community Heritage Register that lists a variety of historically significant sites through Heritage Designation and Heritage Revitalization Agreements (a voluntary negotiated agreement that may vary bylaw and permit conditions); this protection is achieved on a site-by-site basis through municipal bylaws.

4. HERITAGE CONSERVATION ACT The Heritage Conservation Act purpose is to encourage and facilitate the protection and conservation of heritage property in British Columbia. This Act is most relevant when dealing with archaeological issues, the management of which remains a provincial jurisdiction. The province may enter into a formal agreement with a First Nation with respect to the conservation and protection of heritage sites and heritage objects that represent the cultural heritage of the aboriginal people who are represented by that First Nation. Owners of identified archaeological sites are required to conform to provincial requirements. The provincial Archaeology Branch maintains a list of known archaeological sites.

5. COMMUNITY CHARTER The Community Charter came into effect in 2004, and provides municipalities with a framework for local activities and services. The Charter gives municipalities broad powers, including permissive tax exemptions, to regulate activities within their communities. As such, the District may grant permissive tax exemptions under Section 225 of the Charter to heritage properties leased to non-profit societies.

The Permissive Exemptions provisions in the Community Charter can also be used for facade improvement and heritage conservation projects as follows:

Section 225: Permissive tax exemptions can be offered to “eligible property”, as defined by heritage protection. A rebate on municipal and provincial taxes can be provided. There is no specified time limit to the exemption that can be negotiated. These provisions require a 2/3 supporting vote of Council for enactment.

Section 226: Permissive tax exemptions can be offered to revitalization projects. A rebate can only be provided on municipal taxes, and can be offered to any property. There is a 10-year time limit to this exemption, however it requires only a simple majority vote of Council for enactment.

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Page 59 of 234 6. B.C. BUILDING CODE Building Code upgrading is the most important aspect of heritage building rehabilitation, as it ensures life safety and long-term protection for the resource. It is essential to consider heritage buildings on a case-by- case basis, as the blanket application of Building Code requirements does not recognize the individual requirements and inherent performance strengths of each building. A number of equivalencies have been adopted in the British Columbia Building Code that enable more sensitive and appropriate heritage building upgrades; a heritage building is defined as either a designated site or one included on a Heritage Register. As example of a Code equivalency is the use of sprinklers in a heritage structure to satisfy fire separation and exiting requirements.

Given that Code compliance is such a significant factor in the conservation of heritage buildings, the most important consideration is to provide viable economic methods of achieving building upgrades. In addition to the equivalencies offered under the current Code, the District can also accept the report of a Building Code Engineer as to acceptable levels of code performance.

7. ENERGY EFFICIENCY ACT The Energy Efficiency Act (Energy Efficiency Standards Regulation) was amended in 2009 to include the following definition: “designated heritage building” means a building that is protected through heritage designation or included in a community heritage register by a local government under the Local Government Act,

Under this new definition, Energy Efficiency standards do not apply to windows, glazing products, door slabs or products installed in heritage buildings. This means that exemptions can be allowed to energy upgrading measures that would destroy heritage character-defining elements such as original windows and doors.

8. HOMEOWNER PROTECTION ACT Amendments to the Homeowner Protection Act Regulation were made in 2010 to allow for exemptions for heritage sites from the need to fully conform to the B.C. Building Code under certain conditions, thus remov- ing some of the barriers to compliance that previously conflicted with heritage conservation standards and guidelines.

The changes include:

1. An amendment to the Homeowner Protection Act Regulation, B.C. Reg. 29/99 that allows a warranty provider, in the case of a commercial to residential conversion, to exclude components of the building that have heritage value from the requirement for a warranty; and

2. Clarify the definition of ‘substantial reconstruction.’ The latter clarification explains that 75% of a home must be reconstructed for it to be considered a ‘new home’ under the Homeowner Protection Act, thus enabling single-family dwelling to multi-family and strata conversions without the Act now coming into play.

The definition of a heritage building is consistent with noted that under the B.C. Building Code and the Energy Efficiency Act.

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Page 60 of 234 APPENDIX D: Broad Categories Of Incentives For Heritage Sites

1. TAX INCENTIVES: if a property owner undertakes a rehabilitation of a heritage building, he or she usually en- counters an increased property tax assessment due to an increase in market value.

The combined with the potentially high cost of meeting building code requirements, can make the upgrade of heritage properties a marginal economic proposition. The assessment and taxation process is governed by provincial legislation and is very inflexible. Municipalities may choose to forgive all or part of the municipal portion of the property tax on a heritage property as long as the property is municipally designated or legally protected. In these cases, the tax relaxation may be calculated based on the extent and cost of the rehabilitation.

In Canada, federal income tax incentives for conservation do not currently exist, but municipal tax-based heritage grants have been proven to be successful in many cities including Vancouver, Victoria and Surrey. The District can grant permissive tax exemptions under Section 225 of the Charter to heritage properties leased to non-profit societies.

2. MUNICIPAL NON-FINANCIAL INCENTIVIES: Zoning relaxations, such as related parking, setbacks, density and expanded use, can be allowed in order to retain a non-conforming heritage building on a specific site.

3. BUILDING CODE EQUIVALENCES: Building Code upgrading is the most important aspect of heritage building rehabilitation, as it ensures life safety and long-term protection for the resource. It is essential to consider heritage buildings on a case-by case basis, as blanket application of Code requirements do not recognize the individual requirements and inherent strengths of each building.

Over the past few years, a number of Code equivalencies have been developed and adopted in the British Columbia Building Code, which establish compliance with the theory behind the contemporary code, but are sympathetic to the structural intricacies of heritage buildings making heritage building upgrades more feasible (e.g. sprinklers in heritage structures).

In addition to the equivalencies offered under the current Code, the District can accept the report of a Build- ing Code Engineer as to acceptable levels of code performance. However, the Code needs to be interpreted correctly in order to allow for the best possible conservation outcomes.

The District the general broad categories of incentives that may be offered for heritage sites should explore the potential heritage building code equivalencies to provide consistent review and knowledgeable advice to building owners.

4. ENERGY EFFICIENCY ACT: The Act (Energy Efficiency Standards Regulation) was amended in 2009 to exempt windows, glazing products, door slabs or products installed in heritage buildings (defined as those that are legally protected or listed on a community heritage register). This means that the District, as an incentive to being listed on a Heritage Register or as part of the negotiated agreement, can allow exemptions to energy upgrading measures that would destroy heritage character-defining elements such as original windows and doors.

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Page 61 of 234 APPENDIX E: Draft Heritage Evaluation Form1

EVALUATION FORM FOR HISTORIC SITES, DISTRICT OF TOFINO Archival Photo Description Copyright

PHOTOGRAPH

TOFINO HISTORIC THEMES Check All that apply Resource Development (forestry, fishing, etc.) Transportation Urban Development Health Work and Leisure Spiritual Life Business and Industry Law Enforcement Education First Nation Sport Intellectual Life Other Specify:

HISTORY SOURCE

1 St. Albert Heritage Management Plan, 2013

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Page 62 of 234 EVALUATION FORM FOR HISTORIC SITES, DISTRICT OF TOFINO

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Page 63 of 234 EVALUATION FORM FOR HISTORIC SITES, DISTRICT OF TOFINO

Evaluation Criteria Yes No Explanation Architecture

1. Is the site architecturally significant?

2. Is the site a significant expression of a particular style (i.e. Arts & Crafts, Modern, etc.)?

3. Does the site feature unique design details or features?

4. Is the site a rare or unique or representative example of a particular style/type?

Context: Community or Landscape

1. Is the site historically significant in the development of the particular neighbourhood?

2. Does the site reflect a significant theme of development in Tofino?

3. Is the site a landmark in the District or neighbourhood?

4. Does the landscape or natural environment of the site hold significance for the neighbourhood/community?

Person or Event

1. Is the site significant for its association with a particular person or group of people?

2. Is the architect/builder significant?

3. Is the site significant for its association with a particular event?

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Page 64 of 234 EVALUATION FORM FOR HISTORIC SITES, DISTRICT OF TOFINO Contemporary Compatibility or Usability

1. Does the site maintain its original context?

2. Is the site compatible with its current context?

3. Is the space relevant within the contemporary context and surrounding environment?

4. Is there potential for the current use of the site to continue or for a compatible future use?

Alterations or Additions or Evolution

If site has been evolved over time, are the alterations considered significant?

EVALUATION FORM FOR HISTORIC SITES, DISTRICT OF TOFINO Does the resource have architectural integrity (historic elements; materials; form, scale and massing and original context)?

Yes

LOCATION: Is the place where an historic resource was constructed or the site where an historic activity or event occurred?

Yes

N/A

DESIGN: Is the combination of elements that create the form, plan, space, structure and style of a resource?

Yes

N/A

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Page 65 of 234 ENVIRONMENT (Physical setting of the historic resource): Is the character of the place a resource played its historic role?

Yes

N/A

MATERIALS: Are the physical elements that were combined or deposited during a particular period(s) or time frame and in a particular pattern or configuration to form an historic resource?

Yes

N/A

WORKMANSHIP: Is the physical evidence of the crafts of a particular culture or people during any given period in history important? Can it provide information about technological practices and aesthetic principles?

Yes

N/A

Does the site merit addition to the Tofino heritage inventory, based on the above criteria?

Yes

Date evaluated by Heritage Advisory Committee

Date approved by Council

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Page 66 of 234 APPENDIX F: Example Heritage Resource Designation Process And Application For Muncipal Historic Designation

[Note: After a Tofino Heritage Inventory has been established]

Tofino has established a heritage management program to identify, evaluate and manage significant historic places in the community. Within this program, historic resources are first identified and documented in a Heritage Survey by the (Heritage Advisory Committee) (HAC), an advisory Committee to District Council on heritage related matters. Sites from the Heritage Survey that have high heritage value and architectural significance are evaluated by the HAC and added to a Heritage Inventory. Heritage Inventory properties are now eligible to apply to be legally designated as a Municipal Historic Resource.

A property owner in the District of Tofino can volunteer to have their property designated as a Municipal Historic Resource and listed on the District of Tofino’s Heritage Register. Historic resources are eligible for designation if they are included in Tofino’s Heritage Inventory and have a Statement of Significance - the official document required at the local, provincial and national level for inclusion on a Heritage Register.

Please contact the District of Tofino or Arts &Heritage Tofino to confirm if you are currently on the District’s Heritage Inventory prior to completing this application.

Municipal Historic Designation: Municipal Historic Resources are legally protected and help to ensure a resource’s long- term preservation. Designation is passed through bylaw by District Council and registered against the property’s title in the Land Titles Registry in accordance with Part 27 of the Local Government Act. Designated sites may not be altered in any way without first obtaining written permission from the District. A designation can only be rescinded through a bylaw passed by District Council.

Benefits of Becoming a Municipal Historic Designation: Properties on Tofino’s Heritage Register may be eligible for incentives offered by the District of Tofino or the Province of BC:

• Municipal tax incentives

• Zoning relaxations, such as related parking, setbacks, density and expanded use, can be allowed in order to retain a non-conforming heritage building on a specific site

• Provincial and local heritage awards

• Code equivalencies have been developed and adopted in the British Columbia Building Code, which establish compliance with the theory behind the contemporary code, but are sympathetic to the structural intricacies of heritage buildings making heritage building upgrades more feasible (e.g. sprinklers in heritage structures)

• Energy upgrading exemptions

• Provincial and Federal incentives and funding

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Page 67 of 234 The Designation Application Process: Please submit your completed application to the designated department, District of Tofino. The application will be thoroughly reviewed by the District, the [Heritage Advisory Commit- tee] and District Council. There is no cost to the applicant for the designation application process.

The Designation Process: If the District approves the application, a Compensation Waiver Agreement is negotiated with the applicant and the District. This agreement outlines the conservation and maintenance guidelines for Character Defining Elements of a resource (as defined in a property’s Statement of Significance). The application and a draft Designation Bylaw are forwarded to District Council for consideration. If Council accepts to consider the Designation Bylaw, a Notice of Intent (NOI) is issued to the property owner. After an elapsed 60-day waiting period, District Council may pass the Designation Bylaw and the property is officially designated as a Municipal Historic Resource or Designation.

The District of Tofino will use the Standards & Guidelines for the Conservation of Historic Places in Canada and a historic resource’s Statement of Significance to evaluate the appropriateness of any proposed conservation work or addition to a Municipal Historic Designation.

Alteration of a Municipal Historic Resource: At the municipal level, it is understood that historic resources will require conservation and rehabilitation periodically; it is also possible to introduce new elements that are compatible with the historic place. Municipal Historic Designation ensures that protected resources do not suffer a loss in heritage value due to unsympathetic renovations. Any plans for alterations to a Municipal Historic Resource will be reviewed by the designated department and the [HAC]. Property owners must submit a Building Permit (available at the District office) to the designated department prior to undertaking any exterior renovations. It is not permitted to demolish a Municipal Historic Resource or Designation.

Please direct any inquiries to:

[Insert contact]

Designated Department

District of Tofino

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Page 68 of 234 Process For (Heritage Advisory Committee) For Municipal Historic Designation

The [Heritage Advisory Committee] reviews applications for designation as a Municipal Historic Resource and provides ongoing support to the designated department and property owners.

1. The (Heritage Advisory Committee) receives notice from a property owner or the designated department that an application for designation will be submitted. The [Heritage Advisory Committee] will assist the owner in acquiring a Statement of Significance as a requirement of submission of the designation application.

2. After submission of the Application for Municipal Historic Designation to (the Heritage Advisory Commit- tee) application is forwarded to the [Heritage Advisory Committee] for review. The [Heritage Advisory Committee] may invite the applicant to a meeting to answer any questions and discuss the designation process.

3. The (Heritage Advisory Committee), with the designated department, tours the applicant’s property to review the condition of the Character Defining Elements as outlined in the property’s State- ment of Significance.

4. If the property is approved by the designated department and the (Heritage Advisory Committee), a recommendation is made from the (Heritage Advisory Committee) to District Council to support the application.

5. If District Council supports the application, a draft Designation Bylaw is prepared and a Notice of Intent to Designate is delivered to the property owner.

6. After the allotted 60-day period, District Council may approve the designation bylaw.

7. The [Heritage Advisory Committee] is then responsible to review any future Development or Alteration Permits submitted by the owner.

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Page 69 of 234 Draft Application for Municipal Historic Designation

Applicant Contact Information Name Address

Name of Resource Historic Name of Resource

(if known) Address Date of Construction Architect (if known ) Name Phone Address Cell Email

Registered Owner

Application Checklist (if applicable) Current Photographs Archival Photographs (if available) Statement of Significance Description and date of any substantial additions or renovations

Description of proposed or future renovations, additions or alterations

Declaration

I hereby submit this Application for Municipal Historic Designation with the supporting documents as required.

Signature of Registered Owner(s) Date

______

Signature [insert District contact] date

______

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Page 70 of 234 APPENDIX G: Community Perspectives On Tofino’s Heritage

“Picturing Tofino” Survey and Heritage Interviews Direction and suggestions about Tofino’s heritage development were gathered through the Picturing Tofino on-line survey, several one-on-one interviews, and a Heritage Tea focus meeting held on May 9, 2012. Individuals that were interviewed are noted in the Culture Maker Interview list.

Picturing Tofino Survey and Heritage Interviews 10 Key findings

1. Create a Tofino/Clayoquot Archive Develop a safe, dry and secure site; a location that people are comfortable having materials copied/deposited, and publicly accessible.

2. Find heritage exhibition space Explore possibilities for displays on local history in several locations.

3. Form a Tofino Heritage Committee Create a volunteer committee of interested and qualified residents to oversee the collection, display and maintenance of archival information and historical assets.

4. Create Tofino heritage signage Use information that aligns with heritage of the community.

5. Create opportunities to use First Nations cultural information Suggestions collected: use videos, displays and installations that tell and show the stories; develop a traditional village for educational purposes to help improve people’s understanding of the First Nations culture and cultural sites; use of First Nations language on signage; develop opportunities to learn First Nations language.

6. Promote the use of natural heritage information Information on old growth trees, native plants, protecting the natural environment and landscapes within the District of Tofino; walks to view native food sources and heritage value of plants and animals.

7. Utilize organizations resources District of Tofino, Parks Canada, Tonquin Foundation, Alberni Valley Museum, Monk’s Point property/Land Conservancy, etc.

8. Develop a website repository Display historical photos/documents, produce video interviews.

9. Creative installations Encourage creative community installations that show a sense of history here.

10. Use and build local knowledge Through working committees, video interviews and other sources.

“Picturing Tofino” hosted a Heritage Tea on May 9, 2012 inviting interested public to meet and share ideas on how Tofino’s history can be preserved. Several people who have been active in the heritage sector attended the workshop.

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Page 71 of 234 Specific topics were discussed around three workshop tables, giving everyone a chance to participate.

The questions that led the discussion were:

1. What are your ideas on how we can preserve our history?

2. What kind of repository do we need to gather and share letters, photographs, maps and journals (archives) that reflect local history?

3. What role can the District of Tofino play in local heritage preservation?

Outcomes from the three groups were similar. There was general agreement that the following points were priorities in the development of Tofino heritage preservation plan. It was also agreed that the best approach would be to take small, incremental steps to reach these goals.

First step: create a Tofino heritage Committee of committed volunteers to champion and advance the project.

First project: Tofino/Clayoquot Archives

• Archives include papers, photographs, maps and materials that represent the history and growth of the community and region.

• A safe and secure repository, one that is publicly accessible is required.

• Archive collection policies would determine what to receive and collect. It was suggested that a professional curator guide policy development.

• Location of Archives. It was agreed that an appropriate location for a heritage archival collection would be in the hands of an entity such as the District of Tofino. Archives would require climate control and a secure space.

Recommendations for the District of Tofino to consider

• Provide secure and climate controlled space to house Tofino/Clayoquot Archives. It was suggested that a non-profit or community group might manage the collection within the boundaries of a physical location at the District of Tofino’s offices.

• Provide seed funding to initiate first steps of committee work and archives project.

• Develop a heritage plan with a serious focus and commitment by the District of Tofino to work towards its implementation. Page 14 of 65 Tofino Cultural Scan 2012

• Use heritage information on municipal signage.

• Encourage heritage displays on buildings.

• Encourage preservation of heritage buildings through bylaws and taxation policies.

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Page 72 of 234 Other Recommendations for heritage preservation planning:

• Develop timelines of history that include First Nations mapping of cultural sites and culturally significant points.

• Work with Pacific Rim National Park Reserve staff.

• Tell heritage stories in many places - virtual museum, walking tours, mobile displays, fixed displays, and education in schools with local historians, walking tours, Tofino History App.

• Identify heritage buildings, sites, trees and gardens.

• Consider commemorative plaques on historic buildings.

• Represent the story of Japanese history in Tofino.

• Create video recordings of interviews with local historians.

• Create electronic storage accessed through computers.

• Support Tonquin Foundation’s maritime museum with volunteers.

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Page 73 of 234 APPENDIX H: Summary Of Community Plan Discussions

As part of Official Community Plan (OCP) discussions held in November 29th 2012 and January 26th 2013, the following common values on heritage, as well as some divergent ones, emerged:

• There is widespread support for conservation and enhancement of both natural and cultural heritage resources; people identified parks and trails as their favourite places and those that highlighted the history of Tofino.

• People identified promoting area history through walking tours around town, historical location map for tourists, and historical displays.

• A survey of heritage resources across the whole District should be done before getting to the level of potential designations.

• Many people wanted to preserve as many old buildings as possible.

• Heritage planning needs to become proactive, not reactive.

• There is a need to help local people see Tofino “with new eyes” in order to appreciate heritage resources.

• Opposition to designation in some areas in the past has been driven by concerns over property values, cost to homeowners of meeting conservation guidelines, restrictions on alterations, and lack of government financial support.

• A community museum (or local history collection) is needed to focus awareness of local heritage.

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Page 74 of 234 APPENDIX I: Tofino Heritage Master Plan Round Table Discussion Sessions

February 5, 2012

A summary of the responses:

1 . The community has retained its largely natural wilderness and ocean character.

2. Tofino is a special place, distinct from other parts of BC.

3. The community has untapped potential to recognize and capitalize on its special location and heritage resources.

4. Heritage is important, but how it is handled needs to be improved (in terms of building conservation, municipal administration, and community involvement).

5. The District’s “brand” needs to identify the community’s heritage and pioneering roots with its natural wilderness setting as part of tourism and business promotions.

6. Many residents have great affinity with Tofino’s special location and setting.

7. The District needs to include and involve the Tla-o-qui-aht First Nations in local cultural and historical conservation planning, development, and cultural events.

8. Tofino needs a designated place for archival and museum storage, displays, and artefacts (e.g., Tonquin Foundation, new community complex, temporary rental space).

9. Support and promote the community’s history (e.g., walking tour around town, historical signs, preservation of heritage buildings, public art, small portable exhibits, and local schools).

10. Promote and showcase local heritage awareness, as part of the development of a new civic complex that includes a museum, archives, and display space, which might be associated with other community spaces (e.g., library and theatre).

Details responses from the roundtable discussions are presented as follows:.

1. When you think of Tofino, what is the first image, event or place that comes to mind?

• Beaches – big drawing card. • Meares Island – natural heritage - iconic vista from Tofino to Lone Cone, Opitsaht, islands – historically important for fish source in past. • First Street Dock – accessible, busy with harbour activity. • Mountains towards glacier. • Catface and Lone Cone. • History – Community Fishing Village, fishing history, maybe fishing future. • Beyond Tofino – Cougar Annie’s Garden.

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Page 75 of 234 • Tofino as launching point for Clayoquot Sound. • Evidence of native settlement in Tofino. • Commercial fishing fleet – the troll fleet; mostly fishing and logging in old days. Tofino was the fifth largest fish landing port on the West Coast at one time. Trolling originated in Tofino and Ucluelet in late 1800’s and Japanese moving to Tofino provided impetus for industry. • Clayoquot Island – original town site; portion given to The Land Conservancy; caretakers live on island; May long weekend island open to public with free boat transportation from Tofino. • Flowers. • Anglican, St. Columbia Church. • Hans and Madie Hanson. • Common Loaf. • Old Co-op. • Original Tin Wis which was a residential school. • Kakawis. • Gust-o-Wind. • Dolphin Motel. • Pacific Breeze Motel – for stories.

2. What are the three most important tangible heritage resources in the community for you (e.g., places, facilities, sites, festivals or businesses or enterprises – this can be anything you consider a heritage resource).

• Japanese human heritage. • Martin family – retained traditions e.g., canoe building. • St. Columba Church – 100 years old this year and in excellent condition. • Tonquin Foundation’s Maritime Museum • Tofino/Clayoquot Sound Heritage Society • Book “Walk Around Tofino” – documents early houses in Tofino. • Anchors scattered around town (Tonquin Foundation). • Harold Monk’s property now owned by The Land Conservancy; being cared for at the moment by a resident caretaker; possible archive or museum site? • Views to Clayoquot Sound. • Fish plants and ice house. • Repurposed buildings with left over material from the airport or buildings moved in from airport, e.g., Maquinna Hotel, Schooner Restaurant. • Tonquin Foundation – all volunteer; an archive without history. • Mayor’s Breakfast/Green Breakfast – Storytelling; invite people from outside region to tell their stories. • Beaches. • Hospital. • Monks property. • District of Tofino building, particularly the theatre; Gary Marks should be a national treasure.

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Page 76 of 234 3. When you are hosting a guest who has never visited the area, what aspects of the area’s history do you most want them to see?

• Beaches. • Waterfront – First Street Dock, Stubbs Island (original settlement; first liquor license in BC) and its rhodos and remaining building. • Pelagic whaling fleet that picked up native crews in Tofino and refitted ships at Clayoquot. • St. Columba Church – history of ownership of church property. • Common Loaf Bakery. • Meares Island – green philosophy vs. forestry philosophy. • Gibson’s rhodo hill. • Long Beach, Wreck Bay before the National Park came to be. • Eik Tree – Eik was historical figure and tree was object of preservation effort. • Bob Wingen (Wingen Lane is named for him) – blacksmith and work shop, boat building and refitting, general store, centralized fish packing on West Coast to Tofino; The Shore development is currently on site of former Wingen property.

4. Are there heritage programs, services or facilities (including partnerships/collaborations) that are not currently available in Tofino that you would like to see established?

• Maritime Museum Group – maritime history needs to be kept and a place for this is needed. • Civic Centre partnering with District of Tofino and Info Centre. • Land Conservancy Trust partnering with District of Tofino, Maritime Museum people with view to the Monks property as a possible museum or archive. • Someone to focus on repurposing buildings, empty storefronts to use for heritage displays. • Collaboration with natives on environmental groups, natives’ resource protection, e.g., Tla-o-qui-aht Band has a tribal park vision. • National Park – archiving. • Community heritage centre – public display of heritage, photos, anchors. • Arts and Culture and Heritage committees – a start. • Public displays of heritage.

5(a) What are the 5 most important words you would like to see in a vision statement for the Tofino Heritage Master Plan?

• Mountains. • Nature. • Settlers. • Buildings. • Stories. • Fishing. • Historical Family Names. • First Nations. • Forest/trees.

HERITAGE MASTER PLAN FOR TOFINO 2014 - 2024 September 10, 2013 56

Page 77 of 234 • Boat building. • Pioneer families: Wingen, Guppy. • Video Interviews. • Oral Histories. • Evidence of native settlement in Tofino.

5(b) Identify 3 “big ideas” or strategies needed to achieve your vision of a historically vibrant community?

• Museum. • Archive. • Place to look at old photos. • Civic Centre. • Website to post audio/video recordings of “old timers.” • Information on street. • Public signage. • Self-guided historical walking tours. • Look-out points with historical information. • Lighthouse Trail – information placed on it relating to “Tonquin Tale.” • Plaques with history placed all over town. • Rename streets, e.g., First, Second, Third, Main, to historical names. • Address longevity of discussions for Master Plan – integration with school to encourage importance of history and heritage. • Historical information being passed on needs to be correct, e.g. resort staff, restaurants, Ambassadors in Training Program. • Ambassadors in Training Program – expand it; history of Tofino and heritage is important component and should be open to everyone in Tofino.

6. What are the biggest challenges to realizing these opportunities?

• Money. • No historical society other than Tonquin Society. Tofino/Clayoquot Sound Heritage Society with Tonquin Society in May, 2013. • Energy/passion to do work. • Suitable place for archive/museum with safe storage for material. • Lack of vision. • Lack of plan – big vision but small steps. • Professional co-ordinator, not volunteer. • Free, dry, warm place, e.g., Monks house

7. Please share any additional comments you may have regarding the Heritage Master Plan for Tofino.

• Natives – is Heritage Plan for Tofino? Clayoquot Sound?

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Page 78 of 234 APPENDIX J: District Of Tofino Heritage Inventory Public Nomination Form

In [date], the District of Tofino endorsed the Heritage Master Plan for Tofino. To assist the District a community heritage inventory is being established Compiled list of homes, buildings and landscapes that have been evaluated and determined to have heritage value to the community.

Do you know of a building, site, structure, landscape feature or other historic resource that you believe should be included on the community’s heritage inventory? If so, please fill out this form, attach supporting historical information, and send it to the following address:

District of Tofino C\O [Contact Person, Department] 121 3 St, Tofino, BC V0R 2Z0

All nominations will be evaluated by the Heritage Advisory Committee. Those nominations which satisfy the heritage resource evaluation criteria will be recommended to District Council for addition to the community heritage inventory.

LOCATION AND NAME OF NOMINATED HERITAGE RESOURCE:

TYPE OF HERITAGE RESOURCE:

Building

Site

Structure

Landscape Feature

ARCHITECTURAL OR HISTORICAL INFORMATION (Please attach additional pages if necessary):

YOUR NAME:

YOUR PHONE NUMBER:

YOUR MAILING ADDRESS:

Are you the owner of this historic resource: Yes No

May we contact you for further information: Yes No

We would also appreciate photocopies or digital copies of any photographs you may have of this historic resource. PLEASE DO NOT SEND PHOTOGRAPHS.

For further information, please contact [name of contact person and position], at [telephone number, fax and email].

HERITAGE MASTER PLAN FOR TOFINO 2014 - 2024 September 10, 2013 58

Page 79 of 234 APPENDIX K: References

Application for Municipal Historic Designation. District of Red Deer. Parkland Community Planning Services. Mu- nicipal Development Plan. Development 2007.

Butte County Cultural Resources Coalition. Butte County General Plan 2030.” October 2008.

By-law No. 2010-0006 (Heritage Tax Refund). Halton Hills. Town Of. Heritage 2010.

Canada’s Historic Places. Designating Your Heritage Property. Government of Canada, 2007.

Canada’s Historic Places. Durability & Energy Efficiency. Government of Canada, 2007.

Canadian Register of Historic Places Writing Statements of Signiﬁcance. Sites The Journal Of 20Th Century Con- temporary French Studies. The Canadian Register of Historic Places. 2006.

Design Guidelines for the Preservation of Historic Resources in Charlottetown Prince Edward Island. Review Litera- ture and Arts of the Americas. Ward, Tom.1992.

District Of Brampton Heritage Property Incentive Grant Program By-law 386, 2006. Incentive 2006.

District of Calgary: Land Use Planning. “Calgary Heritage Strategy 2008.” Heritage 2008.

District of Dawson Heritage Management Plan Implementation. Wickham, Mark. District 2009.

District of Hamilton - Minimum Property Standards for the Maintenance of Heritage Attributes. Mccabe, Tim. Heritage. 2007.

District Of Kelowna. “District of Kelowna - Heritage Building Tax Incentive Program Policy.” 2009.

District of Kelowna Bylaw No. 7776 (Heritage Conservation). Heritage 2009.

District of Tofino Heritage Management Plan, 2013

Documentation Standards Handbook. Sites The Journal Of 20Th Century Contemporary French Studies.

The Canadian Register of Historic Places. 2006.

Establishing Community Heritage Registers. A Guide for Local Governments and Heritage Organizations.

Ministry Tourism, Sport and the Arts.

Federal Tax Credits for Rehabilitating Historic Buildings. Historic Preservation. National Park Service. 2009.

Guidelines for Preparing Cultural Resources Management. Scott, Charles: Historic Preservation Office.

Harbord Village Heritage Conservation District Plan. Nasmith, Catherine. Heritage 2009.

Heritage Management Principles. Australia’s National Heritage. Environment 1999.

Heritage Property Incentive Grant Program By-law 386-2006. Bernstein, Ken.

Heritage Canada Foundation. Key Facts and Messages. 2008.

HERITAGE MASTER PLAN FOR TOFINO 2014 - 2024 September 10, 2013 59

Page 80 of 234 Heritage Development Partnership, Inc. “10 Best Practices.” Heritage Development Partnership Magazine 2008: 4-24.

Heritage Issues - Fact Sheet 22. Government of South Australia: Department for Environment and Heritage. 2003.

Heritage Management Plan - The District of Red Deer. Luxton, Donald. 2006.

Heritage Resources Management Plan - Strathcona County.” 2008.

Historic Preservation 101. James, Jennifer. Historic Preservation 101. District of Des Moines Zoning/Health, 2001.

Historic Properties and Cultural Resources Management Plan. Management Washington State Historic Preserva- tion Office. 2005.

Impact, Economic, and Main Street. “State and District Main Street Programs Main Street ’ s Results Main Street ’ s Four Points Main Street ’ s Eight Principles National Main Street.” Development (2006): 1-13.

Improving the Energy Efficiency of Historic Buildings. Hensley, Jo Ellen. Energy 2002.

New Westminster - Heritage Management Plan. Anderson, Bruce; Leslie Gilbert; Ann Holtz; Judy Oberlander; David Whetter; Elisabet Whitelaw. 1993.

Parks Canada, Pacific Rim National Park Reserve http://www.pc.gc.ca/eng/pn-np/bc/pacificrim/natcul.aspx

Picturing Tofino – a Plan for Arts and Heritage. District of Tofino, BC, 2012

St. Albert Heritage Management Plan, February 2013.

The Gastown Heritage Management Plan. Management. The Spaxman Consulting Group, Ltd 2001.

The Top Ten Myths About Historic Preservation. Los Angeles, CA: Los Angeles Conservancy.

The Value of Tax Incentives for Heritage Buildings. Perspectives McClelland, Michael. (2002): 19-22.

Town of Banff. Municipal Historic Designation Application Guide. Banff, AB: Planning and Development.

Town of Olds Heritage Management Plan - (March 2010) Revised Edition: Luxton, Donald. Nov. 2010.

Tofino History and Clayoquot Sound History http://www.tofino-bc.com/about/tofino-history.php

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LOCAL GOVERNMENT ACT

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Page 82 of 234 1 [RSBC 2015] LOCAL GOVERNMENT ACT

LOCAL GOVERNMENT ACT CHAPTER 1 [RSBC 2015]

[includes 2016 Bill 17, c. 9 and Bill 25, c. 21 amendments (effective May 19, 2016)]

Part 15: Division 1 – General

Definitions in relation to this Part

586. (1) The definitions in section 455 [definitions in relation to Part 14] apply to this Part. (2) In addition to the definitions made applicable by subsection (1), in this Part: "alter" means to change in any manner and, without limiting this, includes (a) the making of an improvement, as defined in the Builders Lien Act, and (b) any action that detracts from the heritage value or heritage character of heritage property; "approval" means a permit, licence or other authorization required under this or any other enactment administered by a local government or a delegate; "community heritage register" means a register of heritage property under section 598; "delegate" means, in relation to a power or duty, a person given authority under section 229 [delegation of board authority] of this Act or section 154 [delegation of council authority] of the Community Charter to exercise that power or duty; "heritage alteration permit" means a permit under section 617; "heritage conservation area" means an area designated under section 614 (1) in an official community plan; "heritage designation bylaw" means a bylaw under section 611; "heritage inspection" means the physical examination of property and the research necessary to assess the heritage value and the heritage character of the property or to determine the need for conservation of the property; "heritage minister" means the minister responsible for the administration of the Heritage Conservation Act; "heritage revitalization agreement" means an agreement under section 610; "real property" includes buildings, structures and other improvements affixed to the land. (3) A provision of this Part that applies to an officer or employee of a local government may apply to an officer or employee of another government with the approval of that government. RS2015-1-586 (B.C. Reg. 257/2015).

Regional district authority requires service

587. A regional district does not have authority under this Part, and its board is not a local government for the purposes of this Part, unless the regional district has

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adopted a bylaw to establish and operate a service related to heritage conservation. RS2015-1-587 (B.C. Reg. 257/2015).

Limits on use of this Part

588. (1) This Part must not be used to conserve natural landscapes or undeveloped land except (a) to the extent that the exercise of power under this Part in respect of natural landscape or undeveloped land is, in the opinion of the local government, necessary for the conservation of adjacent or proximate real property that is protected heritage property, (b) with respect to a site that has heritage value or heritage character related to human occupation or use, or (c) with respect to individual landmarks and other natural features that have cultural or historical value. (2) This Part must not be used to prevent a use of real property that is permitted under the applicable zoning bylaw for the property, or to prevent the development of land to the density allowed in respect of that permitted use under the applicable zoning bylaw, except with regard to property that (a) is designated by a heritage designation bylaw, or (b) is subject to temporary heritage protection under this Part. (3) This Part must not be used to restrict a forest management activity on land that is private managed forest land under the Private Managed Forest Land Act. (4) If there is a conflict between (a) a provision of this Part, or a permit or order made under this Part, and (b) the Heritage Conservation Act, or a permit or order made under that Act, the Heritage Conservation Act, or the permit or order made under that Act, prevails. RS2015-1-588 (B.C. Reg. 257/2015).

Limit on compensation

589. Except as provided in sections 600 (7) [damage caused by heritage inspection] and 613 [compensation for heritage designation], a person is not entitled to compensation for (a) any loss or damage, or (b) any reduction in the value of property that results from the performance in good faith of any duty under this Part or the exercise in good faith of any power under this Part. RS2015-1-589 (B.C. Reg. 257/2015).

Bylaw and permit procedures

590. (1) A local government may, by bylaw, define procedures under which a person may apply for an amendment to a bylaw under this Part or for the issue of a permit under this Part. (2)

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If a bylaw under subsection (1) establishes a time limit for reapplication, the time limit may be varied in relation to a specific reapplication by an affirmative vote of at least 2/3 of the votes cast. (3) Every application for a heritage alteration permit or the amendment of a bylaw under this Part must be considered by the local government or, if applicable, its delegate. (4) The applicant or owner of property subject to a decision made by a delegate is entitled to have the local government reconsider the matter. RS2015-1-590 (B.C. Reg. 257/2015).

Ombudsperson review of local government decisions

591. (1) The Ombudsperson appointed under the Ombudsperson Act may investigate complaints about decisions made by a local government under this Part or about procedures used by a local government under this Part. (2) Subsection (1) does not authorize the Ombudsperson to investigate an issue involving compensation for reduction in the market value of real property caused by a designation under section 611 [heritage designation protection]. (3) The Ombudsperson Act, other than section 11 (1) (a) of that Act, applies to investigations under this section and, for that purpose, the local government is deemed to be an authority as defined in that Act. (4) During an investigation under this section and for up to 6 months after the completion of the investigation, if the Ombudsperson considers the matter to be unresolved, the Ombudsperson may direct that the local government or the complainant, or both, must not take any action on matters specified by the Ombudsperson. (5) If the Ombudsperson makes a recommendation under section 23 or 24 of the Ombudsperson Act regarding an investigation under this section and no action that the Ombudsperson considers adequate or appropriate is taken by the local government within a reasonable time, the Ombudsperson may make a report to the Lieutenant Governor in Council of the recommendation and such additional comments as the Ombudsperson considers appropriate. (6) On receipt of a report from the Ombudsperson, the Lieutenant Governor in Council may make an order that the Lieutenant Governor in Council considers is in the public interest, and the order is binding on the local government. (7) Nothing in this section diminishes the authority of the Ombudsperson under the Ombudsperson Act. RS2015-1-591 (B.C. Reg. 257/2015).

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Part 15: Division 2 – Notices under this Part

Giving notice to owners and occupiers

592. (1) Any notice required to be given to an owner or occupier under this Part must be given to the owner or occupier in accordance with this section. (2) A notice to an owner is sufficiently given to the owner if (a) it is given by personal service on the owner, (b) it is sent by registered mail, or by a method of delivery that provides proof of delivery, to the person's actual or last known address, (c) in the circumstances described in subsection (4), it is published in accordance with that subsection, or (d) it is given as authorized by regulation under section 596. (3) A notice to an occupier is sufficiently given to the occupier if (a) the notice is given individually to each occupier in accordance with subsection (2), or (b) the notice is posted on or near the property in accordance with section 593. (4) If a notice cannot be given by personal service on an owner or occupier and the person's actual or last known address cannot be determined after reasonable steps for the purpose have been taken, the notice may be given by publication in 2 issues, at least one week apart, of a newspaper having general circulation (a) in the area where the owner or occupier to be given notice was last known to reside or carry on business according to the information available to the person giving the notice, or (b) in the area where the land to which the notice relates is situated. (5) A notice given in accordance with subsection (2) (b) is deemed to be received on the earlier of (a) the date the person to whom it is sent actually receives the notice, and (b) the end of 10 days after the date on which the notice was sent. RS2015-1-592 (B.C. Reg. 257/2015).

Posting notice on protected heritage property

593. (1) A local government may authorize a person to post one or more notices on or near (a) protected heritage property, or (b) real property subject to temporary heritage protection under any of the following: (i) section 600 [heritage inspection]; (ii) section 603 [local government request for Provincial protection]; (iii) section 606 [order for temporary protection]; (iv) section 607 [introduction of continuing protection bylaw]; (v) section 608 [heritage control period].

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(2) Before or when entering land to post a notice, the local government must make a reasonable effort to inform the owner or occupier of the land. (3) Except as authorized by the local government, a person must not alter or remove a notice posted under the authority of this section. RS2015-1-593 (B.C. Reg. 257/2015).

Notice on land titles

594. (1) A local government must file a written notice in the land title office with respect to the following real property: (a) property that is subject to a provision under section 393 (1) [repayment requirement in relation to regional district heritage exemptions]; (b) property that is subject to a provision under section 225 (6) (c) [repayment requirements in relation to tax exemptions] of the Community Charter in relation to heritage property; (c) property that is subject to a heritage revitalization agreement; (d) property designated by a heritage designation bylaw. (2) On receipt of a notice under subsection (1), the registrar of land titles must make a note of the filing on the title of the affected land. (3) If a provision, agreement or bylaw referred to in subsection (1) no longer applies to property for which a notice was filed under this section, the local government must notify the land title office. (4) On receipt of a notice under subsection (3), the registrar of land titles must cancel the note made under subsection (2). (5) Notification to the land title office under subsection (1) or (3) must be made in a form satisfactory to the registrar of land titles. (6) The protection of property under this Act is not affected by (a) an inadvertent and minor error or omission in a notice given by a local government to the registrar of land titles in relation to a note on a land title, (b) an error or omission in a note on a land title, or (c) a failure by the registrar of land titles to make a note on a land title. (7) In the event of any omission, mistake or misfeasance by the registrar of land titles or the staff of the registrar in relation to the making or cancelling of a note under this section, (a) the registrar is not liable and neither the Provincial government nor the Land Title and Survey Authority of British Columbia is liable vicariously, (b) the assurance fund or the Land Title and Survey Authority of British Columbia as a nominal defendant is not liable under Part 19.1 of the Land Title Act, and (c) the assurance fund or the minister charged with the administration of the Land Title Act as a nominal defendant is not liable under Part 20 of the Land Title Act. (8) The Lieutenant Governor in Council may prescribe fees for the filing of notices under this section, and section 386 of the Land Title Act applies in respect of those fees. RS2015-1-594 (B.C. Reg. 257/2015).

Notice to heritage minister

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595. (1) A local government must notify the heritage minister with respect to the following real property: (a) heritage property for which a tax exemption is provided under section 392 [regional district exemptions for heritage properties]; (b) heritage property for which a tax exemption is provided under section 225 [municipal exemptions for heritage properties] of the Community Charter by reason of it being heritage property; (c) heritage property included under section 614 (3) (b) in a schedule to an official community plan; (d) heritage property identified as heritage property in a community heritage register; (e) heritage property that is subject to a heritage revitalization agreement; (f) property designated by a heritage designation bylaw. (2) If the provisions that require that notice must be given under subsection (1) no longer apply to any real property, the local government must notify the heritage minister. (3) Notices to the heritage minister under subsections (1) and (2) or section 603 (2) [local government request for Provincial protection] must be made in a form satisfactory to that minister. (4) The protection of property under this Act is not affected by an error or omission in a notice given under this section. RS2015-1-595 (B.C. Reg. 257/2015).

Regulations regarding notices

596. (1) The Lieutenant Governor in Council may make regulations respecting the form, content and means of giving notice (a) under this Part, (b) under section 392 (5) [regional district exemptions for heritage properties] of this Act, or (c) under section 225 [partnering, heritage, riparian and other special exemption authority] of the Community Charter in relation to heritage property. (2) Regulations under subsection (1) may be different for different types of notices and for different types of properties. RS2015-1-596 (B.C. Reg. 257/2015).

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Part 15: Division 3 – Heritage Review

Community heritage commissions

597. (1) In addition to the authority under section 263 (1) (f) [regional district commissions] of this Act or section 143 [municipal commissions] of the Community Charter, a local government may designate an existing organization to act as a community heritage commission. (2) In relation to an organization designated under subsection (1), (a) when the organization is acting as a community heritage commission, the organization is deemed to be a commission established under the applicable provision referred to in subsection (1), and (b) when a member of the organization is acting as a member of a community heritage commission, the member is deemed to be a member of a commission established under the applicable provision referred to in subsection (1). RS2015-1-597 (B.C. Reg. 257/2015).

Community heritage register

598. (1) A local government may, by resolution, establish a community heritage register that identifies real property that is considered by the local government to be heritage property. (2) A community heritage register (a) must indicate the reasons why property included in the community heritage register is considered to have heritage value or heritage character, and (b) may distinguish between heritage properties of differing degrees and kinds of heritage value or heritage character. (3) Within 30 days after including property in a community heritage register or deleting property from a community heritage register, the local government must give notice of this (a) to the owner of the heritage property in accordance with section 592, and (b) to the heritage minister in accordance with section 595. (4) The protection of heritage property is not affected by an error or omission in a community heritage register. RS2015-1-598 (B.C. Reg. 257/2015).

Heritage recognition

599. (1) A local government may recognize the heritage value or heritage character of a heritage property, an area or some other aspect of the community's heritage. (2) The local government may have a plaque or other marker installed to indicate recognition under subsection (1), subject to the requirement that permission for this must be obtained from the owner of the property on which the marker is installed. RS2015-1-599 (B.C. Reg. 257/2015).

Heritage inspection may be ordered

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600. (1) For the purposes of assessing the heritage value, the heritage character or the need for conservation of real property, a local government or its delegate may order a heritage inspection of the property in any of the following circumstances: (a) the property is or may be protected heritage property; (b) the property is identified as heritage property in a community heritage register; (c) the property is or may be heritage property according to criteria that the local government may, by bylaw, establish for the purposes of this Part. (2) An order under subsection (1) (a) must state the purpose of the heritage inspection, (b) must specify how long the order is to remain in effect, (c) must require the heritage inspection to be carried out in an expeditious manner, (d) may provide that the property covered by the order is subject to temporary protection until the applicable time under subsection (3) or section 601 (5) [entry warrant extending time period], and (e) may include terms, conditions and specifications that the local government or delegate considers appropriate. (3) Temporary protection under subsection (2) (d) applies until the earliest of the following, subject to an extension of this time under section 601 (5): (a) the day after a report of the results of the heritage inspection is delivered to a regular meeting of the local government; (b) the day the local government or its delegate informs the owner that the heritage inspection is completed or is no longer required; (c) 30 days after the day on which the heritage inspection was ordered. (4) A person must not interfere with the conducting of a heritage inspection. (5) A person conducting a heritage inspection may perform tests and remove material samples that are necessary for the purposes of the heritage inspection, but must do this in such a manner that any alterations are as minor and inconspicuous as reasonably possible given the requirements of the heritage inspection. (6) On completion of a heritage inspection, the local government must (a) notify the owner of the property that a heritage inspection has been conducted, if the owner was not notified of the heritage inspection before the heritage inspection, and (b) make a report to the owner of what was done if, as a part of a heritage inspection, an alteration is made or material is removed. (7) A person whose property is damaged by a heritage inspection under subsection (1) is entitled to have the damage repaired at the expense of the local government or, if the damage cannot be repaired, to compensation from the local government. RS2015-1-600 (B.C. Reg. 257/2015).

Entry authority for a heritage inspection

601. (1) An order under section 600 (1) authorizes a person conducting the heritage inspection to enter land or premises identified in the order at any reasonable time for the purposes of the heritage inspection.

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(2) Before or when entering land under subsection (1), the person conducting the heritage inspection or heritage investigation must make a reasonable attempt to notify the owner or occupier of the land and, if requested, present a copy of the order to the owner or occupier. (3) Except as provided in subsection (4), nothing in this section or an order made under section 600 authorizes entry into a building without the permission of the owner or occupier. (4) A justice may issue a warrant authorizing a person to enter land or a building to conduct a heritage inspection ordered under section 600 (1) if the justice is satisfied that (a) there are reasonable grounds to believe that entry is required to achieve the purposes of the heritage inspection, and (b) there are reasonable grounds to believe that (i) an emergency exists, (ii) the person conducting the heritage inspection or heritage investigation has been unable to notify the owner or occupier after making a reasonable attempt to do so, (iii) admission has been refused or refusal is anticipated, or (iv) notification may defeat the object of the entry. (5) A warrant under subsection (4) may extend the time period for which the property is protected under section 600 (2) (d) [temporary protection pending heritage inspection] and continues in force until the purpose for which the entry is required has been satisfied. (6) If a heritage inspection is conducted under a warrant under subsection (4), the person conducting the heritage inspection must be accompanied by a peace officer. RS2015-1-601 (B.C. Reg. 257/2015).

Impact assessment may be required

602. (1) If, in the opinion of the local government or its delegate, an approval may affect protected heritage property, the local government or delegate may require the applicant for the approval, before the approval is issued, (a) to provide the local government or delegate, at the expense of the applicant, with information regarding the possible effects that the activity or action enabled by the approval may have on the heritage property, or (b) to permit the local government or delegate to undertake, at the expense of the local government, studies regarding the matters referred to in paragraph (a) provided that those studies are undertaken promptly. (2) A requirement under subsection (1) must be communicated to the applicant in writing and include specifications of the information to be provided and of the qualifications of any persons undertaking studies to produce the information. (3) Specifications referred to in subsection (2) must not be changed by the local government or its delegate without the agreement of the applicant. RS2015-1-602 (B.C. Reg. 257/2015).

Local government requests for Provincial protection

603. (1)

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If, in the opinion of a local government, real property owned by the Provincial government has heritage value or heritage character, the local government may, by resolution, request that Provincial protection be provided for the property. (2) Within 5 days after a resolution under subsection (1) is adopted, the local government must convey the resolution to the heritage minister. (3) Once a request has been made under subsection (1), the property for which the protection is requested is subject to temporary protection until the earlier of the following: (a) the end of 30 days after the resolution authorizing the request was adopted; (b) the heritage minister notifies the local government in writing that the temporary protection is ended. (4) Despite section 14 (2) [government not bound by legislation in relation to use or development of land] of the Interpretation Act, subsection (3) of this section applies to the Provincial government. (5) No more than one request may be made under subsection (1) with respect to any particular building, other structure or site during any one 10 year period. RS2015-1-603 (B.C. Reg. 257/2015).

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Part 15: Division 4 – Temporary Protection

Withholding of approvals

604. (1) A local government may, by bylaw, direct or authorize the officers or employees of the local government who issue approvals to withhold the issuance of any approval for an action that, in the opinion of the person responsible for issuing the approval, would alter or cause an alteration to any of the following: (a) protected heritage property; (b) property subject to temporary heritage protection under another section of this Part; (c) property identified as heritage property in a community heritage register. (2) A bylaw under subsection (1) may establish restrictions, limits or conditions on the duty or power to withhold approvals. (3) If an approval is withheld under subsection (1), the matter must be referred to the local government at its next regular meeting after the approval is withheld. (4) If an approval is referred to the local government with regard to property referred to in subsection (1) (a) or (b), the local government may authorize that the approval continue to be withheld until an action referred to in subsection (5) occurs. (5) An approval must not be withheld under this section if one or more of the following occurs: (a) a heritage alteration permit is issued authorizing the alteration to which the approval applies; (b) the applicant agrees to terms and conditions satisfactory to the local government or its delegate to prevent or mitigate circumstances that may detract from the heritage value or heritage character of the property; (c) in the case of property subject to temporary heritage protection, the protection expires; (d) in the case of property that the person responsible for issuing the approval considers is protected under the Heritage Conservation Act, the local government is notified by the heritage minister that the requirements of that Act have been met or do not apply. (6) Except as provided in subsection (4), nothing in this section authorizes the withholding of an approval to which an applicant would otherwise be entitled beyond the time of the meeting at which the matter is referred to the local government under subsection (3). RS2015-1-604 (B.C. Reg. 257/2015).

Withholding of demolition permits until other approvals issued

605. (1) Without limiting section 604, a local government may, by bylaw, direct or authorize the officers or employees of the local government who issue permits for demolition to withhold approval for demolition in the following circumstances: (a) in the case of protected heritage property, until a heritage alteration permit and any other necessary approvals have been issued with respect to alteration or redevelopment of the site; (b)

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in the case of real property identified as heritage property in a community heritage register, until a building permit and any other necessary approvals have been issued with respect to the alteration or redevelopment of the site. (2) A local government may establish restrictions, limits or conditions on a duty or power under subsection (1). (3) Nothing in this section authorizes the withholding of any approvals other than permits for demolition of heritage property. RS2015-1-605 (B.C. Reg. 257/2015).

Orders for temporary protection

606. (1) A local government may order that real property is subject to temporary protection if the local government considers that (a) the property is or may be heritage property, or (b) protection of the property may be necessary or desirable for the conservation of other property that is heritage property. (2) An order under subsection (1) (a) must specify the time period during which the temporary protection applies, which time period may not be longer than 60 days unless the owner of the property agrees to a longer time period, and (b) must not be made more than once in a 2 year period without the agreement of the owner of the property. (3) An order under subsection (1) may do one or more of the following: (a) identify landscape features that are subject to the order; (b) specify types of alterations to property that are allowed without obtaining a heritage alteration permit; (c) establish policies regarding the issuance of a heritage alteration permit in relation to the property. RS2015-1-606 (B.C. Reg. 257/2015).

Temporary protection by introduction of a continuing protection bylaw

607. (1) For a period of 120 days beginning on the date of first reading of a bylaw to adopt an official community plan that designates a heritage conservation area, section 615 (1) [heritage conservation area – activities requiring permit] applies to all properties in the area as if the bylaw had already been adopted. (2) For a period of 60 days beginning on the date of the first reading of a heritage designation bylaw, section 611 (3) [heritage designation – activities requiring permit] applies as if the heritage designation bylaw had already been adopted. (3) If the owner of property to which subsection (2) applies agrees, the local government may, by bylaw, extend the protection referred to in that subsection for a specified period longer than the 60 days referred to in that subsection. (4) If the issue of compensation for designation is submitted to arbitration under section 613 before the heritage designation bylaw is adopted, the time period under subsection (2) of this section is extended by the time between the submission of the matter to arbitration and the delivery of the arbitration report to the local government. (5) If a local government defeats or decides not to proceed with a bylaw, the protection under this section ends.

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RS2015-1-607 (B.C. Reg. 257/2015).

Heritage control periods for temporary protection

608. (1) For the purposes of heritage conservation planning for an area identified in the bylaw, a local government may, by bylaw, declare a heritage control period with respect to the area. (2) A bylaw under subsection (1) must specify the length of the heritage control period, which period may not be longer than one year from the date of adoption of the bylaw. (3) A bylaw under subsection (1) may do one or more of the following: (a) identify types of landscape features that are included in the protection under this section; (b) specify types of alterations to property that are allowed without obtaining a heritage alteration permit; (c) establish policies regarding the issuance of a heritage alteration permit in relation to property within the area covered by the bylaw. (4) During a heritage control period under subsection (1), property within the area covered by the bylaw is subject to temporary protection in accordance with section 609. (5) A heritage control period under this section may be declared once only during any 10 year period for an area or portion of an area. RS2015-1-608 (B.C. Reg. 257/2015).

Temporary protection

609. (1) While property is subject to temporary protection in accordance with this Division, except as authorized by a heritage alteration permit or as referred to in subsection (2), a person must not do any of the following to the property: (a) alter the exterior of a building or structure; (b) make a structural change to a building or structure; (c) move a building or structure; (d) alter, move or take an action that would damage a fixture or feature identified in the authorizing resolution, order or bylaw for the temporary protection; (e) alter, excavate or build on the property. (2) The prohibition under subsection (1) does not apply to alterations that are, by the authorizing resolution, bylaw or order for the temporary protection, allowed to be made without a heritage alteration permit. RS2015-1-609 (B.C. Reg. 257/2015).

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Part 15: Division 5 – Continuing Protection

Heritage revitalization agreements

610. (1) A local government may, by bylaw, enter into a heritage revitalization agreement under this section with the owner of heritage property. (2) A heritage revitalization agreement may do one or more of the following: (a) include provisions regarding the phasing and timing of the commencement and completion of actions required by the agreement; (b) vary or supplement provisions of one or more of the following: (i) a bylaw or heritage alteration permit under this Part; (ii) a land use permit under Part 14 [Planning and Land Use Management]; (iii) a land use regulation bylaw under Part 14; (iv) a bylaw under Division 11 [Subdivision and Development: Requirements and Related Matters] of Part 14; (v) a bylaw under Division 19 [Development Costs Recovery] of Part 14; (c) include other terms and conditions that may be agreed on by the local government and the owner. (3) A heritage revitalization agreement prevails over a bylaw or permit referred to in subsection (2) (b) to the extent of any conflict. (4) A heritage revitalization agreement may be amended by bylaw only with the consent of the owner. (5) A local government must not require an owner to enter into or consent to the amendment of a heritage revitalization agreement as a condition of issuing any permit, licence or other authorization that may be required to enable the heritage property to be used or developed in accordance with the applicable bylaws. (6) A local government must not enter into or amend a heritage revitalization agreement unless the agreement or amendment is approved as follows: (a) by the minister, if circumstances prescribed under subsection (7) apply; (b) by the minister responsible for the administration of the Transportation Act, if the agreement or amendment covers land subject to section 52 (3) of that Act. (7) The minister may, by regulation, prescribe circumstances in which approval under subsection (6) (a) is required. (8) Before entering into or amending a heritage revitalization agreement, a local government must hold a public hearing on the matter if the agreement or amendment would permit a change to the use or density of use that is not otherwise authorized by the applicable zoning of the property and, for these purposes, Division 3 [Public Hearings on Planning and Land Use Bylaws] of Part 14 applies. (9) Despite section 135 [requirements for passing bylaws] of the Community Charter, if a public hearing on the matter has been held under subsection (8) of this section, the local government may adopt the bylaw under this section at the same meeting at which the bylaw passed third reading. (10)

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Within 30 days after entering into or amending a heritage revitalization agreement, the local government must (a) file a notice in the land title office in accordance with section 594, and (b) give notice to the heritage minister in accordance with section 595. (11) If a notice is filed under subsection (10) (a), the heritage revitalization agreement and any amendment to it is binding on all persons who acquire an interest in the land affected by the agreement. RS2015-1-610 (B.C. Reg. 257/2015).

Heritage designation protection

611. (1) A local government may, by bylaw, on terms and conditions it considers appropriate, designate real property in whole or in part as protected under this section if the local government considers that (a) the property has heritage value or heritage character, or (b) designation of the property is necessary or desirable for the conservation of a protected heritage property. (2) A heritage designation bylaw may do one or more of the following: (a) apply to a single property or to part of a property; (b) apply to more than one property, including properties owned by different persons; (c) apply to affixed interior building features or fixtures identified in the bylaw; (d) apply to landscape features identified in the bylaw; (e) establish policies or procedures regarding the provision of financial or other support for the conservation of the heritage property; (f) specify types of alterations to the property that are allowed without a heritage alteration permit; (g) establish policies regarding the issuance of heritage alteration permits in relation to property covered by the bylaw. (3) Except as authorized by a heritage alteration permit or allowed under subsection (2) (f), a person must not do any of the following: (a) alter the exterior of a building or other structure protected under this section; (b) make a structural change to a building or other structure protected under this section; (c) move a building or other structure protected under this section; (d) alter, remove or take an action that would damage an interior feature or fixture that is identified under subsection (2) (c); (e) alter, remove or take an action that would damage a landscape feature that is identified under subsection (2) (d); (f) alter, excavate or build on land protected under this section. RS2015-1-611 (B.C. Reg. 257/2015).

Heritage designation procedure

612. (1) Before a heritage designation bylaw is adopted, the local government must hold a

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public hearing on the proposed bylaw for the purpose of allowing affected parties and the general public to make representations respecting matters contained in the proposed bylaw. (2) The following provisions of Part 14 [Planning and Land Use Management] apply with respect to the public hearing and enactment of the heritage designation bylaw: (a) section 465 [public hearing procedures]; (b) section 469 [delegating the holding of public hearings]; (c) section 470 [procedure after public hearing]; (d) section 480 [adoption of municipal zoning bylaw]. (3) At least 10 days before the public hearing, a notice in the prescribed form must be given in accordance with section 592 [giving notice to owners and occupiers] to (a) all persons who, according to the records of the land title office, have a registered interest in real property that would be designated, and (b) all occupiers of real property that would be designated. (4) A notice in the prescribed form must also be published in at least 2 consecutive issues of a newspaper, with the last publication to be at least 3 days but not more than 10 days before the public hearing. (5) The local government must have a report prepared regarding the property to be designated that includes information respecting the following matters: (a) the heritage value or heritage character of the property; (b) the compatibility of conservation with the official community plan and any other community planning objectives in the area in which the property is located; (c) the compatibility of conservation with lawful uses of the property and adjoining lands; (d) the condition and economic viability of the property; (e) the possible need for financial or other support to enable appropriate conservation. (6) At least 10 days before the public hearing, the report under subsection (5) must be available for public inspection at the local government office during its regular office hours. (7) No heritage designation bylaw is invalid for inadvertent and minor noncompliance with this section or Division 2 [Notices under this Part], or for an error or omission in the report required under subsection (5). (8) Within 30 days after a local government adopts or defeats a heritage designation bylaw or determines not to proceed with the bylaw, the local government must give notice of this in the prescribed form to the owners entitled to notice under subsection (3) (a). (9) Within 30 days after adopting a heritage designation bylaw, the local government must give notice of this (a) to the land title office in accordance with section 594, and (b) to the heritage minister in accordance with section 595. RS2015-1-612 (B.C. Reg. 257/2015).

Compensation for heritage designation

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613. (1) If a designation by a heritage designation bylaw causes, or will cause at the time of designation, a reduction in the market value of the designated property, the local government must compensate an owner of the designated property who makes an application under subsection (2), (a) in an amount or in a form the local government and the owner agree on, or (b) failing an agreement, in an amount or in a form determined by binding arbitration under subsection (4). (2) The owner of a designated property may apply to the local government for compensation for the reduction in the market value of the designated property. (3) An application under subsection (2) (a) must be made, in order for the owner to be entitled to compensation under this section, no later than one year after the heritage designation bylaw is adopted, and (b) may be made before the heritage designation bylaw is adopted. (4) If the local government and an owner are unable to agree then either the local government or the owner may require the matter to be determined by binding arbitration under the Arbitration Act. (5) An arbitration under this section must be by a single arbitrator unless the local government and the owner agree to the appointment of an arbitration panel. (6) The arbitrator or arbitration panel, in determining whether the owner is entitled to compensation and the amount or form of compensation, must consider (a) financial and other support available for conservation of the designated property, and (b) any other benefits that are available because of the designation of the property. (7) Compensation must not be paid, and an arbitration must not continue, if the local government defeats or decides not to proceed with the heritage designation bylaw. (8) Nothing in this section authorizes the local government to give any financial or other benefit to an owner except that which is commensurate with the reduction in the market value of the designated property caused by that designation. (9) This section does not apply with respect to property that, immediately before the adoption of the heritage designation bylaw, is already designated under a heritage designation bylaw or under section 9 of the Heritage Conservation Act. RS2015-1-613 (B.C. Reg. 257/2015).

Designation of heritage conservation areas

614. (1) For the purposes of heritage conservation, an official community plan may designate an area as a heritage conservation area to which section 615 (1) [requirements for heritage alteration permit] applies. (2) If a heritage conservation area is designated under subsection (1), (a) the official community plan must (i) describe the special features or characteristics that justify the designation, and (ii) state the objectives of the designation, and (b) either the official community plan or a zoning bylaw must specify guidelines respecting the manner by which the objectives are to be

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achieved. (3) If a heritage conservation area is designated under subsection (1), the official community plan may do one or more of the following: (a) specify conditions under which section 615 (1) does not apply to property within the area, which may be different for different properties or classes of properties; (b) include a schedule listing buildings, other structures, land or features within the area that are to be protected heritage property under this Act; (c) for the purposes of section 615 (3), identify features or characteristics that contribute to the heritage value or heritage character of the area. (4) At least 10 days before the public hearing on an official community plan that includes a schedule under subsection (3) (b), the local government must give notice in accordance with section 592 to the owner of each property that is to be included in the schedule, unless the property was already included in the schedule. (5) Within 30 days after the adoption of a bylaw that includes a property in or deletes a property from a schedule under subsection (3) (b) to an official community plan, the local government must (a) file a notice in the land title office in accordance with section 594, and (b) give notice to the heritage minister in accordance with section 595. RS2015-1-614 (B.C. Reg. 257/2015).

Permit requirements in relation to heritage conservation areas

615. (1) If an official community plan designates a heritage conservation area, a person must not do any of the following unless a heritage alteration permit authorizing the action has been issued: (a) subdivide land within the area; (b) start the construction of a building or structure or an addition to an existing building or structure within the area; (c) alter a building or structure or land within the area; (d) alter a feature that is protected heritage property. (2) Subsection (1) does not apply if conditions established under section 614 (3) (a) apply. (3) If a heritage alteration permit is required by subsection (1), a delegate may act in relation to such a permit only if (a) the property is protected heritage property, or (b) the permit relates to a feature or characteristic identified under section 614 (3) (c). RS2015-1-615 (B.C. Reg. 257/2015).

Heritage site maintenance standards

616. (1) A local government may, by bylaw, establish minimum standards for the maintenance of real property that is (a) designated as protected by a heritage designation bylaw, or (b) within a heritage conservation area.

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(2) Different standards may be established under subsection (1) for different areas or for different types or classes of property. RS2015-1-616 (B.C. Reg. 257/2015).

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Part 15: Division 6 – Heritage Alteration Permits

Heritage alteration permits

617. (1) A local government or its delegate may issue a heritage alteration permit authorizing alterations or other actions if the authorization is required by (a) this Act or by a bylaw or order under this Act, (b) a heritage revitalization agreement, or (c) a covenant under section 219 of the Land Title Act. (2) Subject to subsection (4), the heritage alteration permit may, in relation to protected heritage property or property within a heritage conservation area, vary or supplement provisions of one or more of the following: (a) a bylaw or heritage alteration permit under this Part; (b) a land use permit under Part 14 [Planning and Land Use Management]; (c) a land use regulation bylaw under Part 14; (d) a bylaw under Division 11 [Subdivision and Development: Requirement and Other Related Matters] of Part 14; (e) a bylaw under Division 19 [Development Costs Recovery] of Part 14. (3) A permit issued under this section prevails over a bylaw or permit referred to in subsection (2) to the extent of any conflict. (4) The following restrictions apply to subsection (2): (a) the use or density of use may not be varied; (b) a flood plain specification under section 524 (3) may not be varied; (c) in relation to property within a heritage conservation area, the permit must be in accordance with the guidelines established under section 614 (2) (b) for the heritage conservation area. (5) A local government or its delegate may refuse to issue a heritage alteration permit for an action that, in the opinion of the local government or delegate, would not be consistent with the purpose of the heritage protection of the property. (6) If the refusal to issue a heritage alteration permit prevents (a) the use of land that is allowed under the applicable zoning bylaw, or (b) the development of land to the density that is allowed under the applicable zoning bylaw in respect of that permitted use, the local government or delegate must inform the applicant of the requirements or conditions under which a use or density proposed by the applicant in accordance with section 588 (2) [limits on use of this Part] would be allowed. RS2015-1-617 (B.C. Reg. 257/2015).

Terms, requirements and conditions in a heritage alteration permit

618. (1) A heritage alteration permit may be made subject to the terms, requirements and conditions that the local government or its delegate considers consistent with the purpose of the heritage protection of the property. (2)

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Without limiting subsection (1), a heritage alteration permit may include one or more of the following: (a) conditions respecting the sequence and timing of construction; (b) conditions respecting the character of the alteration or action to be authorized, including landscaping and the siting, form, exterior design and finish of buildings and other structures; (c) if the permit is required by this Part or a bylaw or order under this Part, a requirement that the applicant provide a specified amount of security, in a form satisfactory to the local government, to guarantee the performance of the terms, requirements and conditions of the permit. (3) Interest earned on security under subsection (2) (c) becomes part of the amount of the security. (4) If a local government considers that the holder of a heritage alteration permit has contravened or failed to comply with a term, requirement or condition of the permit, the local government may undertake and complete the work required to satisfy the term, requirement or condition, or to ameliorate the effects of the contravention or noncompliance, at the cost of the holder of the permit. (5) The local government may recover the cost of the work undertaken under subsection (4) and the cost of incidental expenses incurred by the local government by applying the security provided under subsection (2) (c) in payment for the cost of the work and incidental expenses, with any excess to be returned to the holder of the permit. (6) If there is no security deposit or the amount of security is insufficient, the local government may add the cost of work undertaken and incidental expenses, or the remaining costs, to the taxes payable to the local government with respect to the property for the year in which the work is performed. (7) When a permit lapses or the actions it authorizes are completed, the local government must, subject to subsection (5), return any security provided under subsection (2) (c) to the person who provided it. (8) If a local government delegates the power to require security under subsection (2) (c), the delegation bylaw must include guidelines for the delegate as to how the amount of security is to be determined. RS2015-1-618 (B.C. Reg. 257/2015).

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Part 15: Division 7 – Remedies and Offences

Civil remedies in relation to heritage property

619. (1) A local government may apply to the Supreme Court for an order for compliance or restoration if a person does one or more of the following: (a) without the authority of a heritage alteration permit, does anything for which a heritage alteration permit is required under this Act; (b) fails to comply with the requirements and conditions of a heritage alteration permit; (c) fails to comply with a direction of the Ombudsperson under section 591 (4) [direction prohibiting action on specified matters]; (d) fails to bring property up to the standards established under section 616 [heritage site maintenance standards]. (2) An order under subsection (1) may include one or more of the following: (a) a requirement that, on terms and conditions the court specifies, the person restore the property to which the matter relates to its condition before the contravention; (b) a requirement that the person undertake compensatory conservation work as the court considers appropriate on the property that was affected or on other property, or that conservation work be performed by others at the expense of that person; (c) a requirement that the person comply with a direction under section 591 (4) or with the requirements and conditions of a heritage alteration permit; (d) a requirement that the person carry out measures specified by the court to ameliorate the effects of the contravention or non-compliance; (e) an authorization that the local government may, by its employees or others at the expense of the owner, perform work regarding a matter referred to in this subsection; (f) any other requirement the court considers advisable. (3) If an order is made under subsection (2) (e), the court may specify how and when the person will reimburse the local government for the cost of the work performed and the cost of incidental expenses accruing under the order. (4) Without limiting subsection (3), the court may authorize the local government to add the cost of the work undertaken and the cost of incidental expenses under the order to the taxes payable to the local government with respect to the property for the year in which the work is performed. (5) An order may be made under this section whether or not a person is charged with an offence under section 621 in relation to the matter. RS2015-1-619 (B.C. Reg. 257/2015).

Notice of contravention may be filed in land title office

620. (1) An officer or employee of a local government may recommend to the local government that a notice be filed in the land title office if the officer or employee discovers in the course of duties that any of the following have occurred: (a) something for which a heritage alteration permit is required under this Act has been done without the authority of a heritage alteration permit;

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(b) a person has failed to comply with the requirements and conditions of a heritage alteration permit; (c) the terms and conditions of a heritage revitalization agreement have been contravened; (d) a covenant registered by the local government under section 219 of the Land Title Act in relation to heritage property has been contravened. (2) Sections 57 [note against land title that building regulations contravened] and 58 [cancellation of note against land title] of the Community Charter apply for the purposes of this section as though the person making the recommendation under subsection (1) of this section were a building inspector making a recommendation under section 57 (1) of the Community Charter. (3) The authority under subsection (1) is in addition to any other action the person or local government is authorized to take in relation to the matter. RS2015-1-620 (B.C. Reg. 257/2015).

Offences and penalties

621. (1) A person who does any of the following commits an offence: (a) without the authority of a heritage alteration permit, does anything for which a heritage alteration permit is required under this Act; (b) fails to comply with the requirements and conditions of a heritage alteration permit; (c) alters property in contravention of a heritage revitalization agreement. (2) A person convicted of an offence under subsection (1) is liable, (a) if the person is an individual, to a fine of not more than $50 000 or to imprisonment for a term of not more than 2 years, or to both, or (b) if the person is a corporation, to a fine of not more than $1 000 000. (3) If a corporation commits an offence under subsection (1), an employee, officer, director or agent of the corporation who authorized, permitted or acquiesced in the offence also commits the offence and is liable to the penalty set out in subsection (2) (a) whether or not the corporation is convicted of the offence. RS2015-1-621 (B.C. Reg. 257/2015).

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The Corporation of the District of Tofino REPORT TO COUNCIL

MEETING DATE October 25, 2016 A/T #: CR-2584 TO Mayor & Council File #: 6510-Air Quality FROM Community Sustainability

SUBJECT Slash Burning Options on District Lot 116

RECOMMENDATION

THAT the application to burn the slash piles located at 350 Fourth Street be permitted within the area identified below in yellow on Map 1 subject to the following conditions: 1. Burn periods are limited to period of 24 hours (1 day). 2. Venting index must be “good”. The ventilation index for central Vancouver Island can be found at http://www.env.gov.bc.ca/epd/epdpa/venting/venting.html 3. Vegetative debris being burned has been “seasoned” o Seasoned is defined as debris meeting one of the following criteria: . containing <30% moisture content; . seasoned at least four months; . or standing dead. 4. Neighboring residences, senior care facilities, hospitals, schools, and the fire department must be notified prior to commencing a burn. 5. All burns shall use an air curtain incinerator. 6. It is the responsibility of the person conducting the burn to ensure that satisfactory control of the feeding of the fire is maintained and that adequate equipment and staff are available to ensure that the limits set in these conditions are followed. 7. As a condition of the issuance of a burning permit for the Land, the Owner shall deposit with the District of Tofino a $5,000 security bond set out below to ensure that the conditions of the burning permit are met and to cover any staff time or volunteer time required to monitor or attend to the burning of the slash piles. Should any interest be earned upon the security, it shall accrue to the Owner and be paid to the Owner if the security is returned. 8. Open burning of debris may proceed if no open burning has occurred on the parcel of land at any time during the 7 days preceding the open burning. 9. Open burning of debris must not be initiated if the local air flow will cause the smoke to negatively impact on a nearby population or cause pollution. 10. Open burning of debris must not be initiated if atmospheric mixing at the site where the debris is to be burned is insufficient to provide rapid dispersion of the smoke. 11. Debris must not be added to the open burn if weather conditions change and the ventilation index becomes "poor", local winds make the dispersion of the smoke inadequate, or an inversion forms trapping smoke near the surface. 12. The District is permitted at all times to monitor the open burning at its sole discretion. 13. Burning of the slash piles must not begin until October 21st, 2016 and finish no later than March 1st, 2016.

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Map 1

CAO’S COMMENTS

The idea of permitting the burning large amounts of woody debris is a challenging one for staff. The District’s burning bylaw prohibits large-scale burning unless authorized by Council but does not give parameters to when and how burning could be considered. At previous meetings, Council has provided feedback to staff regarding items for consideration in making a decision on permitting burning.

This application has been made to Council to enable the owner to develop those lands; and on the basis that removal of the waste for disposal in other manners is cost prohibitive. This request seeks to transfer a land owner’s financial risk to the broader community in the form of aesthetic, health and environmental risks that may be caused by smoke. Staff’s recommendation recommends using best practices, including use of an air curtain incinerator be used to reduce community risk should Council wish to approve this request.

PURPOSE

This report presents information for Council in their consideration of a request to burn slash piles on District Lot 116 (DL116).

TOP 6 COUNCIL GOALS

Not applicable.

FINANCIAL IMPACTS

There are no projected financial impacts to the District of Tofino.

BACKGROUND

The owner of District Lot 116 intends to develop those lands and has submitted a rezoning application to the municipality. To facilitate the development the owner needs to dispose of a significant amount of

Page 107 of 234 recently cut alders, and wood waste that has been piled on the site for some years.

Council directed staff to investigate the matter of outdoor burning and waste disposal on District Lot 116 at the April 5th, 2016 Council meeting.

At the August 23rd Council meeting staff was directed “to work with the applicant to further mitigate environmental, community and health impacts from the proposed burning of slash piles”.

DISCUSSION

Open burning is regulated by both the District and the Province. The applicable Provincial regulation is the Open Burning and Smoke Control Regulation which regulates and authorizes the burning of vegetative debris. The proposed slash burning on District Lot 116 does not qualify for an exemption to the Open Burning Smoke Control Regulation based on the following provisions:

Exemption from requirement to hold a permit or approval (2)  (c) every reasonable alternative for reducing, reusing or recycling debris has been pursued to minimize the amount of debris to be open burned,  (e) the open burning complies with any applicable municipal, regional district or improvement district bylaw or portion of a bylaw that has the effect of being more restrictive than this regulation,

Therefore, the applicant must have permission to burn from the municipality. The burning of slash piles is regulated by the District of Tofino Outdoor Burning Bylaw 1071, 2008 and the provincial Open Burning Smoke Control Regulation (Appendix 1 provides additional information). Section 8 of Bylaw 1071 provides that the outdoor burning of clearing waste is banned and illegal, unless approval is given by Council resolution. The applicant has requested permission to burn a number of slash piles on the subject property. However there are currently no requirements around a burning permit from the District. Staff are proposing to issue a permit based on the proposed revisions of provincial Open Burning Smoke Control Regulation.

Proposed revisions The province is in the process of amending the regulations. These regulations are expected to come into force sometime in 2016. The following section is information from the Open Burning Smoke Control Regulation: Information Update-Policy Intention circular.

The proposed revision classifies the Province into three categories replacing the current two category system. The three new categories are:  High Smoke Sensitivity Zone  Medium Smoke Sensitivity Zone  Low Smoke Sensitivity Zone

Tofino would be classified as a Medium Smoke Sensitivity Zone under the revised regulations; a medium zone includes settled rural area, buffers of up to 10 km around high smoke sensitivity zones, 1-5 km around smaller communities that are not part of the high smoke sensitivity zone and 1-3 km around provincial numbered highways.

“Burning in this zone will require a forecast of at least two days of “fair” or better venting index. Burn periods are up to four days in length (sunrise day one to sunset day four). Relative to current requirements the venting index requirements are more permissive, however the burn periods are slightly shorter.”

Page 108 of 234

The proposed revisions to the regulations increase “setback distances for burning will be increased to 500 metres from residences or businesses and 1,000 metres (1 km) from schools, hospitals and care facilities.”

“Burning within the increased setback distances but still more than 100 metres from residences or businesses and 500 metres from schools, hospitals and care facilities (the same setbacks as the current regulation) will be allowed if specified conditions are followed:  One day burns only  Venting index “good”  Vegetative debris being burned is “seasoned” in accordance with the definition in the regulation  Neighbours are notified

“The ministry encourages use of air curtain incinerators – which reduce open burning emissions by up to 95%. The revised regulation will include provisions for reduced setback requirements and relaxed venting requirements when air curtain incinerators are used.”

“Best management practices – such as seasoning vegetative debris before burning, minimizing soil content in piles and constructing piles to maximize airflow, will be required. Seasoned vegetative debris will be defined as debris meeting one of the following criteria: containing <30% moisture content; seasoned at least four months; or standing dead.”

Staff have distilled the proposed revisions into the conditions included in the recommendation above.

Additional information In addition to developing conditions for burning staff was tasked with providing additional information to Council with respect to Green House Gases (GHG’s), length of a burn, and opportunities for the municipality to stop a burn if required.

The owners of DL116 are proposing to burn approximately 24,000m3 (2000 truck loads) of primarily 3 cedar debris; 1 m of wet cedar contains approximately 595 kg’s of CO2 (GHG) which equates to 14,280,000 kg’s or 14,280 tonnes of CO2. The current price to offset of 1 kg of CO2 is about $20/tonne so the carbon offset cost to burn the slash piles would be $285,600.00.

The time required to burn the slash piles by way of a large air curtain incinerator is estimated to be 10 tons an hour. 24,000m3 (2000 truck loads) of primarily cedar debris has a density of 8,976,000 kg’s or 8,976 tonnes which is equivalent to 9,894 tons of wood. At 10 tons per hour and using 1 air curtain incinerator, it would take 989 hours or 41 days to burn the slash piles. In accordance with the conditions set forth above that prescribe a maximum of one 24 hour burn per week; it would take a minimum of 41 weeks to burn the slash piles if burned one pile at a time.

The amount of carbon expended trucking (emissions from diesel) the wood out of town is estimated to be 1,520 tonnes of CO2. This calculation is based on 2000 truckloads of material being trucked to Nanaimo. The offset cost for these emissions would be $30,400.00.

The conditions included in the recommendations would allow the municipality to monitor and the municipality has the authority to stop any burn through the office of the Fire Chief.

Public feedback The District has received feedback from citizens and neighbours concerned about burning of the slash piles citing primarily health issues (allergies). One alternative option raised by a letter writer was to offer the wood to firewood collectors.

Page 109 of 234

Respectfully submitted,

______Aaron Rodgers, Manager of Community Sustainability

Appendices:

Page 110 of 234

[k1]The Corporation of the District of Tofino REPORT TO COUNCIL

MEETING DATE 25/10/2016 A/T #: CR- TO Mayor & Council File #: 0580-20 FROM Corporate Services

SUBJECT Social Media Policy

RECOMMENDATION

THAT the Social Media Policy attached as Appendix 1 to the report “Social Media Policy” dated October 25, 2016, be adopted.

CAO’S COMMENTS

I concur with the recommendation of the Manager of Corporate Services.

PURPOSE

This report contains the same content as the report titled “Draft Social Media Policy” distributed at the October 4, 2016, regular Council meeting. Council wished to have more time to consider the draft Social Media Policy, and directed staff to bring it forward to the October 25, 2016, regular Council meeting for adoption.

The Social Media Policy attached to this report provides District representatives – elected officials, permanent or contract employees, and volunteers – who use social media in either a professional or personal context, with guidance as to their roles and responsibilities related to District business on social media.

The purpose of this Policy is to ensure that the use of social media by or about the District is professional, respectful and relevant and complies with applicable local, provincial, and federal laws, regulations, and best practices, as well as ensure a coordinated District approach online communications activities.

TOP 6 COUNCIL GOALS

Top 6 - #6 Corporate Governance and Capacity

1. Strategic Priority: Improve communications and citizen engagement in local government decision- making and service delivery

Page 111 of 234 FINANCIAL IMPACTS

Staff time related to the management, monitoring and records associated with social media communications.

BACKGROUND

In 2010, a draft “Social Media Use Policy” was submitted to Council for consideration. At the time, staff felt that the District website was not capable of disseminating up-to-date information and received very little traffic, and recommended that the District engage in social media to facilitate further public awareness and participation in District business. At the Council meeting held on November 23, 2010, Council received the report for information; however the draft policy was not adopted.

The 2012-2014 District of Tofino Corporate Strategic Plan recognized social media and District communications as a high priority of Council along with upgrades to the District website. At the February 5, 2013, special meeting, Council passed the following motion:

Resolution No. 71/13 THAT Council direct staff to draft a Social Media Policy.

More recently, the 2015-2018 District of Tofino Strategic Plan identified the improvement of communications and citizen engagement in local government decision-making and service delivery as a Strategic Priority with the following Key Action for initiation by June 30, 2017:

“Develop a communications and engagement plan that includes a social media policy, guidance for news releases, and website improvements.”

Staff have reviewed a variety of best practices, reports and policies during the development of this policy with the intention of creating a set of comprehensive communications guidelines and policies in the future. This Policy may not be fully implemented until all other applicable records management and communications policies are approved, however staff are seeking adoption of the Social Media Policy to offer guidance to users and the public in the interim.

DISCUSSION

While District’s website, www.tofino.ca, remains the hub for electronic information, social media plays a key role in distributing this information and engaging with the public. Reasons for maintaining a municipal presence on social media are multiple, including:  Increasing awareness of municipal services and events such as public notices, upcoming Capital Projects, and District sponsored events  Disseminating time-sensitive information quickly  Providing an additional means to gather community comments and perceptions regarding the District and its initiatives  Developing trust and opportunities to build stronger relationships with community members  Correcting misinformation, remedying mistakes, and altering services.

Since 2011 the District has engaged on social media without a policy or guidelines to direct District representatives in their use of new communications technologies. Meanwhile, the District’s social media pages have steadily grown in popularity (see table 1) and the personal use of social media by members of Council, District staff and associated volunteers and contractors has increased substantially.

Page 112 of 234 Table 1 (numbers are at the time of writing) District Online Platform Popularity Demographics Website 54,707 Sessions in 2015 61% between 18-34 Facebook 909 Likes 31.5% between 18-34 Twitter 1,053 Followers 45% between 35-44

While the opportunities and justifications for social media use are compelling, inherent in all communications technology is a parallel list of associated risks and consequences. Currently, individuals are left to comment on District social media, share opinions about District business, and create accounts without the benefit of clear guidelines, expectations or communications strategies.

Moreover, the Freedom of Information & Protection of Privacy Act applies to all District social media content. Because much of the content of social media sites contains personal information (i.e., user accounts containing personal profiles and pictures, comments containing opinions, images of people in photos or videos, etc.), FOIPPA plays a significant role in the District of Tofino’s ability to use social media tools, and content must be able to be managed, stored and retrieved to comply with the Act as well as District of Tofino Records Management policies and procedures.

The intent of this Social Media Policy is to provide representatives (council members, staff and volunteers) with guidelines and expectations for participation in social media in accordance with applicable laws and policies, and to establish clear expectations for the public around communicating with the District via social media.

CONCLUSION

Staff is seeking adoption of the Social Media Policy, attached as appendix 1 to this report.

Respectfully submitted,

______Elyse Goatcher-Bergmann, Manager of Corporate Services

Appendices: 1. Social Media Policy

Page 113 of 234 The Corporation of the District of Tofino

Social Media Policy

CATEGORY: Administration and Governance

Adopted: October 25, 2016 Resolution Number

1. PURPOSE

The District of Tofino (District) is committed to encouraging meaningful engagement and communication with the public. The objective of social media use is to increase public participation and awareness of District business, and to create a space for information sharing and dialogue.

The purpose of this policy is to ensure that the use of social media by or about the District is professional, respectful and relevant and complies with applicable local, provincial, and federal laws, regulations, and best practices.

2. SCOPE

This policy affects how employees, elected officials, and volunteers working for the District of Tofino use social media communications. With respect to social media, this policy covers:  Content  Participation  Disclosure  Privacy & Records Management

3. DEFINITIONS

Social Media refers to a broad set of online sites that include software, tools, or applications used for sharing experiences, opinions, information, and publications. For the purposes of this policy, “social media” refers to any social media accounts created, held, accessed, and maintained by the District and used for official District business. This includes online communications such as blog posts, wall posts, tweets, document posting, video posting, comments, replies, direct messages, events, invitations and similar communications.

Volunteers refers to all District of Tofino advisory body members as well as individuals contributing their time to District undertakings willingly and without remuneration.

District of Tofino Social Media Policy

Page 114 of 234 4. POLICY

4.1 CONTENT

The official District of Tofino website will continue to be the District’s primary internet presence. All content posted to social media should contain links directing users back to the District’s official website (www.tofino.ca).

The appropriate use of District social media by employees is for publically available information relevant to current business at the District, including:  District news releases;  Upcoming District events including council meetings, public hearings, departmental public events, recreation and childcare programs, and ongoing public consultation;  Emergency information;  Additional information as authorized by the CAO.

Inappropriate content on District social media submitted by the public or District employees includes, but is not limited to, the following:  Content that is unrelated to District business.  Content that is, at the discretion of the CAO, offensive, discriminatory or obscene.  Information that may compromise the safety or security of the public or public systems.  Any content that is in violation of local, provincial or national law.

4.2 PARTICIPATION

Posting and Monitoring Designated staff will update and monitor official District of Tofino social media accounts on weekdays during office hours (8:30 a.m. - 4:30 p.m.) excluding statutory holidays. Social media is monitored as staff time permits or at the direction of management.

Where possible, unsolicited public comment on District social media pages is disabled or limited to show only comments approved by District administrators. Direct messages are responded to with the appropriate staff contact information.

The District reserves the right to remove or restrict any content that is deemed to be in violation of its social media policy or any applicable law. Sharing content does not imply endorsement by the District of Tofino.

Following/Followers The District of Tofino will follow accounts that are relevant to our work and mandate. This can include the accounts of individuals as well as organizations, public and private, who comment on issues within the District of Tofino, local government generally, or issues of interest.

The decision to follow a particular user does not imply an endorsement of any kind.

Managing Department The District’s presence on social media is managed by the Corporate Services Department. The Manager of Corporate Services will designate staff responsible for the District’s social media presence and must be consulted before setting up or deleting District social media accounts. District of Tofino Social Media Policy

Page 115 of 234 The Corporate Services Department will maintain a list of all District of Tofino social media sites/pages/accounts, the names of all employee administrators, as well as associated usernames and passwords. Where possible, the Corporate Services Department will monitor content made by or about the District to ensure compliance with this policy.

Employees Official District of Tofino social media accounts must not be used for personal purposes.

Employees will obtain permission from the Corporate Services Department before participating in or creating any District social media accounts. Employees assigned to represent the District on social media are expected to conduct themselves at all times in accordance with the District’s Code of Ethics and Electronic Communications/Internet Policy. Consequences for inappropriate uses may result in discipline up to and including dismissal.

Comments on personal social media sites on matters unrelated to work are an employee’s own concern.

Council Members Members of Council are trusted to ensure that their views and opinions are clearly stated as their own, and do not represent those of the District of Tofino. Official District of Tofino logos or communications channels are not to be used to promote personal opinions or political campaigns. Comments on social media sites on matters unrelated to the District are Council members’ own concern.

Council is accountable to the public, and should abide by their legal responsibilities, avoid conflict of interest, respect confidentiality, and uphold other duties as prescribed by the Community Charter. Members of Council are free to follow the District on social media sites, abiding by the site content guidelines. Re-posts and referrals to the District’s official communication channels are appreciated.

Volunteers Official District of Tofino logos or communications channels are not to be used to promote personal opinions. Volunteers may not create any District social media accounts, groups or pages. Comments on social media sites on matters unrelated to the District are volunteers’ own concern.

Volunteers are trusted to ensure that their views and opinions are clearly stated as their own, and do not represent those of the District of Tofino. Volunteers are free to follow the District on social media sites, abiding by site content guidelines. Re-posts and referrals to the District’s official communication channels are appreciated.

Bylaw Complaints A bylaw complaint is a formal request to have an alleged bylaw infraction investigated by a bylaw enforcement officer. The District of Tofino does not accept bylaw complaints via social media other than the online form available from the District’s official website (www.tofino.ca).

Correspondence from the Public The District of Tofino does not accept unsolicited comments, inquiries, or correspondence to Mayor and Council or District staff via social media. Accepted formats for public comment are as follows: email or written submissions, District-made forms, and delegations to Council. Direct messages are responded to with the appropriate staff contact information. District of Tofino Social Media Policy

Page 116 of 234 4.3 DISCLOSURE

All District social media communications must clearly indicate that they are maintained by the District of Tofino and shall have contact information prominently displayed. The following disclaimer will be posted on District social media accounts:

The District of Tofino reserves the right to remove or restrict any content that is deemed in violation of its Social Media Policy or any applicable law. You participate at your own risk, taking responsibility for your comments, username and any information provided.

4.4 PRIVACY & RECORDS MANAGEMENT

Privacy The Freedom of Information & Protection of Privacy Act applies to District social media content. Therefore, content must be able to be managed, stored and retrieved to comply with the Act as well as District of Tofino Records Management policies and procedures.

A person who posts to a District of Tofino social media account is deemed to have given consent for the collection, use and distribution of the information posted. The District of Tofino reserves the right to use any information that it may acquire during the course of using the accounts. When setting up a social media account, the District will provide other channels for interaction, such as an email address, for users who do NOT wish to share information with the District via social media sites.

If planned content is designed to collect personal information, a notice under FOIPPA must be displayed on the page. The notice must include:  Specific authority under FOIPPA or other legislation for collecting the personal information;  Purpose of the collection;  Contact information of an employee who can answer questions about the collection.

Records Information provided on social media will link to existing District of Tofino records via the District website where possible. If information posted does not link to an existing record, a digital record of the content must be made and stored with a clear indication of the publish date.

For the purposes of records management in the District of Tofino, all electronic communication (text, tweets, instant messages, posts, etc.) related to District of Tofino operations or activities are to be considered “Email” and managed in accordance with the appropriate records management policies. For more information, see related Policies:

 Information Governance and Records Management Framework Policy  Email Management Policy  Code of Ethics Policy  Electronic Communications and Internet Policy

ISSUED BY: Manager of Corporate Services

District of Tofino Social Media Policy

Page 117 of 234

The Corporation of the District of Tofino REPORT TO COUNCIL

MEETING DATE October 25, 2016 A/T #: CR- TO Mayor & Council File #: 530-01 FROM Corporate Services

SUBJECT 2017 Meeting & Acting Mayor Schedules

RECOMMENDATIONS

2017 Meeting Schedules

1. THAT regular Council meetings be held every second and fourth Tuesday and regular Committee of the Whole meetings every sixth Monday; 2. THAT the second regular Council meeting be cancelled in the month of July; AND THAT the August Committee of the Whole be cancelled in order to accommodate summer holidays. 3. THAT the October and November Committee of the Whole meetings be rescheduled to accommodate Thanksgiving and Remembrance Day statutory holidays, respectively. 4. THAT the proposed 2017 regular Council and Committee of the Whole Meeting schedules as presented in the staff report “2017 Meeting and Acting Mayor Schedules” dated October 25, 2016 be approved.

2017 Acting Mayor Schedule

CAO’S COMMENTS

I concur with the recommendation of the Manager of Corporate Services.

Page 118 of 234 PURPOSE

To This recommendations in this report seek to establish the 2017 Acting Mayor Schedule and the 2017 regular Council and Committee of the Whole (CoW) meeting schedules.

STRATEGIC PRIORITY OF COUNCIL

Not applicable.

FINANCIAL IMPACTS

Cost The cost of the proposed action is limited to of the placing of statutory ads in two consecutive issues of the Westerly newspaper.

BACKGROUND

Schedule of Meetings – Regular Council & Committee of the Whole Under section 127 of the Community Charter (Charter) a council must make available to the public a schedule of the date, time and place of regular council meetings and give notice of its availability at least once a year in accordance with section 94 (public notice). Section 94 provides that the notice must be published once a week for two consecutive weeks in a newspaper distributed in the area and be posted on the municipal public notice board. Section 6 of “District of Tofino Council Procedure Bylaw No. 1063, 2008” (Bylaw 1063) requires that Council prepare a schedule of regular Council meetings each year on or before January 15th and give notice of its availability in accordance with section 127 Charter on or before January 30th.

Schedule of Acting Mayor Under section 130 of the Community Charter a council must, in accordance with its procedure bylaw, provide for the designation of a councillor to act in place of the mayor when she/he is absent or otherwise unable to act, or when the office is vacant. If both the mayor and designate are absent from a meeting, the members present must choose from amongst themselves a member to preside at that meeting.

Section 5 of Bylaw 1063, requires that, at the first regularly scheduled Council meeting in January, Councillors be designated to act as Mayor on a rotating basis.

DISCUSSION

Schedule of Meetings – Regular Council & Committee of the Whole Section 1 of Bylaw 1063 specifies that unless Council directs otherwise by resolution, regular Council meetings are to be held in the Council Chamber at 10:00 am on the second and fourth Tuesday of each month. Section 1 further specifies that regular Council meetings are not to be scheduled:  on the fourth Tuesday of December to accommodate the annual office closure  on any statutory holiday, in which case the meeting is to be held on the Wednesday  within seven days of the inaugural meeting of Council  during the annual UBCM convention

Section 46 of Bylaw 1063 specifies that unless Council directs otherwise by resolution, regular Committee of the Whole meetings are to be held on the fourth Monday of each month at 6:00 pm.

Page 119 of 234 Regular Council Meeting Schedule At the October 4, 2016, regular Council meeting, Council directed staff to return to a two-week schedule for regular meetings. For comparison, in previous years the number of Council meetings has been as follows:  2014: 17 Regular / 6 Special  2015: 20 Regular / 9 Special  2016: 16 Regular / 9 Special  2017: 21 Regular (Proposed) The proposed schedule sets out regular Council meetings on every second and fourth Tuesday of the month, with the following exceptions:  Per Council’s direction, it is proposed that one meeting in July be cancelled to allow for three regular Council meetings throughout the summer months.  In accordance with Bylaw 1063, a meeting has not been scheduled for the fourth Tuesday in September to accommodate the 2017 UBCM Convention to be held September 25 -29.  In accordance with Bylaw 1063, a meeting has not been scheduled for the fourth Tuesday in December to accommodate the holiday office closure.

TABLE A Regular Council meetings are held at 10:00 AM every second and fourth Tuesday of the month, except as otherwise noted. Meetings take place in the District of Tofino Council Chamber, 380 Campbell Street, Tofino BC. 2015 Regular Council Meeting Schedule Tuesday, January 10, 2017 Tuesday, June 27, 2017 Tuesday, January 24, 2017 Tuesday, July 11, 2017* Tuesday, February 7, 2017 Tuesday, August 8, 2017 Tuesday, February 21, 2017 Tuesday, August 22, 2017 Tuesday, March 14, 2017 Tuesday, September 12, 2017 ⱡ Tuesday, March 28, 2017 Tuesday, October 10, 2017 Tuesday, April 11, 2017 Tuesday, October 24, 2017 Tuesday, April 25, 2017 Tuesday, November 14, 2017 Tuesday, May 9, 2017 Tuesday, November 28, 2017 Tuesday, May 23, 2017 Tuesday, December 12, 2017 ⱡ Tuesday, June 13, 2017

* For the month of July, it is proposed that one meeting be cancelled to accommodate summer holidays. ⱡ In accordance with Bylaw 1063, meetings are not scheduled on the fourth Tuesday in September or December to accommodate UBCM and the December office closure.

Regular Committee of the Whole Meeting Schedule For comparison, in previous years the number of Committee of the Whole meetings have been as follows:  2014: 7 Regular/ 2 Special  2015: 9 Regular / 2 Special (3 Cancellations)  2016: 6 Regular / 3 Special  2017: 7 Regular (Proposed)

Committee of the Whole meetings are scheduled for every sixth Monday, with the following exceptions:

Page 120 of 234  The August Committee of the Whole is cancelled in order to accommodate summer holidays.  Committee of the Whole meetings in October and November are rescheduled to accommodate statutory holidays.

TABLE B Regular Committee of the Whole meetings are held at 6:00PM every sixth Monday, except as otherwise noted. Meetings take place in the District of Tofino Council Chamber, 380 Campbell St., Tofino BC. 2015 Committee of the Whole Meeting Schedule Monday, January 30, 2017 Monday, July 17, 2017 Monday, March 13, 2017 Monday, October 2, 2017 Monday, April 24, 2017 Monday, November 20, 2017 Monday, June 5, 2017

* It is proposed that the August CoW meeting be cancelled. ⱡ It is proposed that a meeting not be scheduled in September and December to accommodate the UBCM convention and the December office closure.

Schedule of Acting Mayor In accordance with the Community Charter and District of Tofino Bylaw 1063, Council must designate Councillors to serve as Acting Mayor on a rotating basis. The responsibility of acting Mayor has been assigned alphabetically by last name, on a rotating monthly basis starting in January.

Respectfully submitted,

______Elyse Goatcher-Bergmann, Manager of Corporate Services

Appendices: 1. Proposed 2017 Regular Council and Committee of the Whole Meetings Calendar

Page 121 of 234 Calendar for Year 2017 (Canada)

January February March S M T W T F S S M T W T F S S M T W T F S 1 2 3 4 5 6 7 1 2 3 4 1 2 3 4 8 9 10 11 12 13 14 5 6 7 8 9 10 11 5 6 7 8 9 10 11 15 16 17 18 19 20 21 12 13 14 15 16 17 18 12 13 14 15 16 17 18 22 23 24 25 26 27 28 19 20 21 22 23 24 25 19 20 21 22 23 24 25 29 30 31 26 27 28 26 27 28 29 30 31 : 5 : 12 : 19 : 27 : 3 : 10 : 18 : 26 : 5 : 12 : 20 : 27 April May June S M T W T F S S M T W T F S S M T W T F S 1 1 2 3 4 5 6 1 2 3 2 3 4 5 6 7 8 7 8 9 10 11 12 13 4 5 6 7 8 9 10 9 10 11 12 13 14 15 14 15 16 17 18 19 20 11 12 13 14 15 16 17 16 17 18 19 20 21 22 21 22 23 24 25 26 27 18 19 20 21 22 23 24 23 24 25 26 27 28 29 28 29 30 31 25 26 27 28 29 30 30 : 3 : 11 : 19 : 26 : 2 : 10 : 18 : 25 : 1 : 9 : 17 : 23 : 30 July August September S M T W T F S S M T W T F S S M T W T F S 1 1 2 3 4 5 1 2 2 3 4 5 6 7 8 6 7 8 9 10 11 12 3 4 5 6 7 8 9 9 10 11 12 13 14 15 13 14 15 16 17 18 19 10 11 12 13 14 15 16 16 17 18 19 20 21 22 20 21 22 23 24 25 26 17 18 19 20 21 22 23 23 24 25 26 27 28 29 27 28 29 30 31 24 25 26 27 28 29 30 30 31 : 9 : 16 : 23 : 30 : 7 : 14 : 21 : 29 : 6 : 13 : 20 : 27 October November December S M T W T F S S M T W T F S S M T W T F S 1 2 3 4 5 6 7 1 2 3 4 1 2 8 9 10 11 12 13 14 5 6 7 8 9 10 11 3 4 5 6 7 8 9 15 16 17 18 19 20 21 12 13 14 15 16 17 18 10 11 12 13 14 15 16 22 23 24 25 26 27 28 19 20 21 22 23 24 25 17 18 19 20 21 22 23 29 30 31 26 27 28 29 30 24 25 26 27 28 29 30 31 : 5 : 12 : 19 : 27 : 4 : 10 : 18 : 26 : 3 : 10 : 18 : 26

Jan 10 Reg Council Meeting May 9 Reg Council Meeting Sep 25 UBCM Jan 24 Reg Council Meeting May 22 Victoria Day Sep 26 UBCM Jan 30 COW May 23 Reg Council Meeting Sep 27 UBCM Feb 7 Reg Council Meeting Jun 5 COW Sep 28 UBCM Feb 13 family day Jun 13 Reg Council Meeting Sep 29 UBCM Feb 21 Reg Council Meeting Jun 27 Reg Council Meeting Oct 2 COW Mar 13 COW Jul 3 Canada Day Observed Oct 9 Thanksgiving Mar 14 Reg Jul 11 Reg Council Meeting Oct 10 Reg Council Meeting Mar 28 Reg Council Meeting Jul 17 COW Oct 24 Reg Council Meeting Apr 11 Reg Council Meeting Aug 7 Civic Holiday Nov 13 Remembrance Day Apr 14 Easter Aug 8 Reg Council Meeting Nov 14 Reg Council Meeting Apr 17 Easter Aug 22 Reg Council Meeting Nov 20 COW Apr 24 COW Sep 4 Labor Day Nov 28 Reg Council Meeting Apr 25 Reg Council Meeting Sep 12 Reg Council Meeting Dec 12 Reg Council Meeting

Page 122 of 234

The Corporation of the District of Tofino REPORT TO COUNCIL

MEETING DATE 25/10/2016 A/T #: CR- TO Mayor & Council File #: FROM RMI Services Special Event Permit Application - SUBJECT Surf’s Up for Autism, September 9 -10, 2017

RECOMMENDATION

THAT staff be authorized to issue a special event permit for the use of the North and South Chesterman Beach parking lots and beach access paths to organizers of the Surf’s Up for Autism event scheduled to be held on September 9 and 10, 2017 including the following conditions:  Proof of permission from the Ministry of Forests, Lands and Natural Resource Operations to use the foreshore.  Provision of a $1,000 refundable damage deposit.  Provision of a Certificate of Insurance naming the District of Tofino as additional insured.

CAO’S COMMENTS

I concur with the recommendation of the Manager of RMI.

PURPOSE

This report seeks Council approval for Surf’s Up for Autism to use the District-owned North and South Chesterman Beach parking lots and beach access paths on September 9 and 10, 2017.

The event is scheduled to be held on Cox Bay and organizers intend to use parking and facilities at Long Beach Lodge. However, organizers are seeking a permit for the use of District-owned North and South Chesterman Beach parking lots and beach access paths as a back-up plan in the event that conditions at Cox Bay are not favourable.

TOP 6 COUNCIL GOALS

Top 6 - #3 Community Life Top 6 - #4 Economic Development

FINANCIAL IMPACTS

District staff will work with Surf’s Up for Autism organizers to ensure conditions of the permit are met and, where possible, assist event organizers with their permit requirements. There is no impact on taxation as event monitoring is funded through the Special Event and Festival Support area of the Resort Development Strategy.

Page 123 of 234 BACKGROUND

Surf's Up for Autism is a free two-day surf camp for children and families living with autism. For the last five years, the event has provided an opportunity for families living with autism to travel to Tofino to surf in an inclusive environment. Organizers intend to host the event on Cox Bay, however, are seeking a permit for use of the North and South Chesterman Beach parking lots and beach access paths in the case of unfavourable conditions on Cox Bay.

DISCUSSION

In its sixth year, Surf’s Up for Autism is a non-profit event providing opportunities for families living with autism to surf in an inclusive environment. The event is expected to draw 350 participants and will consist of three heats of surf lessons each day. Two of the heats will pair autistic children with professional surf instructors and behavioural interventionists and the third heat will provide surf lessons for siblings of autistic children.

Long Beach Lodge Resort is partnering with event organizers to host supporting events and Wildside Grill will provide free pre-prepared lunches for participating families and volunteers.

Event organizers are also seeking permission from the Ministry of Forests, Lands and Natural Resource Operations to use the foreshore. Structures erected will be limited to pop-up tents and tables.

District staff will work with Surf’s Up for Autism organizers to ensure conditions of the permit are met.

Respectfully submitted,

______Katherine Loiselle, Festival and Events Assistant For April Froment, Manager of RMI Services

Page 124 of 234

The Corporation of the District of Tofino REPORT TO COUNCIL

MEETING DATE October 25, 2016 A/T #: TO Mayor & Council File #: 164.005 FROM Community Sustainability

SUBJECT Zoning Bylaw Amendment – 660 Sharp Road

RECOMMENDATION

THAT “District of Tofino Zoning Amendment Bylaw No. 1227, 2016” be introduced and read a first and second time.

CAO’S COMMENTS

I concur with the recommendation of the Manager of Community Sustainability.

PURPOSE

This report recommends first and second reading of Bylaw No. 1227, 2016. The proposed amendment would rectify a zoning issue that was uncovered through a business license application by adjusting a zoning boundary on a split zoned residential property. Due to the minor nature of the application (i.e. no change to use or density), a permission to proceed report was not prepared, and staff recommend first and second reading of the amendment bylaw be done jointly.

TOP 6 COUNCIL GOALS

Not applicable.

FINANCIAL IMPACTS

The District of Tofino’s financial standing would be unaffected by this proposal.

BACKGROUND

The applicants applied for a business license on May 10, 2016. During the review of the business license application it came to light that a zoning boundary line ran through a residential building on the subject property.

The subject property is split zoned R2 - Two Family Residential District and RA2 - Acreage Residential District (see Map 1.). Currently there are three residential buildings present on the site that were built prior to incorporation into the District of Tofino. Prior to inclusion in the District, land use was regulated by the Alberni Clayoquot Regional District. The applicants wish to modify the zoning boundary that transects one of the residences by shifting it to the east (see Appendix A to Bylaw No. 1227, 2016) to

Page 125 of 234 accommodate a possible future subdivision.

Staff have researched the history of the zoning and the buildings and can offer the following:

 In 1967 the property was zoned A1 and contained three existing buildings (see Figure 1).

Figure 1.

 In 1974 the property was split zoned RA2/R2 after an application was submitted to the Alberni- Clayoquot Regional District to facilitate a proposed subdivision. In 1974 the zoning map placed a zoning boundary through one of the buildings (see Figure 2). A review of the past file has not turned up any evidence of a survey that delineates the zoning boundaries. Staff can speculate that surveys were not required with applications at that time, and the placement of the zoning boundary through a building may be a mapping error.

Figure 2.

RA2

 Presently, Schedule A of the District of Tofino Zoning Bylaw No. 770, 1997 indicates the building and zoning boundaries in the same configuration as in 1974 (see Figure 2).

DISCUSSION

The proposed amendment is a simple housekeeping matter to shift the existing zoning boundary to the east, which will bring the property into compliance as well as make subdivision possible should an owner wish to pursue this in the future.

Overview The subject property is an R2 - Two Family Residential District and RA2 - Acreage Residential District split zoned lot located within the Official Community Plan MacKenzie Neighbourhood. The 8660 m2 (2.14 acre) site contains three residential buildings and accessory structures (see Map 1 below). The subject property has two existing vehicular accesses by way of Sharp Road.

Page 126 of 234 Map 1.

760 781 775 765

C4A 764 Ocean Park Dr CD(OP) 660 784 780 776 772 768

1171 RA2 C5 P2 660

Pacific Rim Hwy

Sharp Rd

Pacific Rim Hwy

1211

1200

Zoning Bylaw The purpose of the existing R2 - Two Family Residential District is to “provide for the use and development of two residential dwellings.” The purpose of the existing RA2 - Acreage Residential District zone is to “provide for the holding of rural residential land in medium sized parcels.”

The existing permitted uses in the R2 District are:

1. One two family dwelling or one single family dwelling; 2. Home occupations in accordance with Section 4.8; 3. Accessory buildings and uses in accordance with Section 4.6; and 4. Secondary Suite in a single family dwelling only in accordance with Part 4.11.

The existing primary permitted uses in the RA2 District are:

1. One single family dwelling.

The existing secondary permitted uses in the RA2 District are:

1. Home occupations; 2. Short Term Rental occupations; 3. One Caretakers Cottage or one Secondary Suite; and, 4. Accessory buildings and uses.

The adjacent land uses are: North: CD-OP – Ocean Park Comprehensive Zone East: P2 – Park and Public Use District South: A3 – Forest Rural District (Sharp Road) West: C5 – Tourist Commercial District (Dolphin Motel)

The proposed zoning boundary change will shift the boundary to the east, reducing the area zoned R2 (see Appendix A to Bylaw No. 1227, 2016). The proposed change will meet the minimum lot sizes of the 3

Page 127 of 234 R2 and RA2 zones, and the existing structures will meet the required yard setbacks from the proposed zoning boundary; thereby allowing the option of a future subdivision.

Official Community Plan (OCP) The existing residential use is consistent with the OCP and the subject property’s MacKenzie Neighbourhood Future Land Use Designation. No changes to land use or density are proposed.

Plans No additional buildings are proposed to be constructed as a result of this rezoning.

Parking No additional parking is proposed or required.

Amenity No amenity is proposed, as no changes to land use or density are proposed.

CONCLUSION

The applicant would like to adjust the zoning boundary of their split zoned (R2/RA2) lot. Staff recommends that Council approve the application as the proposed rezoning is consistent with the Official Community Plan.

OPTIONS

1. Approve the bylaw 2. Approve the bylaw as amended 3. Refuse the bylaw 4. Defer or otherwise deal with the bylaw

Staff recommends that Bylaw No. 1227 be approved.

Respectfully submitted,

______Aaron Rodgers, Manager of Community Sustainability

Appendices: 1. Bylaw 1227, 2016

Page 128 of 234 CORPORATION OF THE DISTRICT OF TOFINO

Zoning Amendment Bylaw No. 1227, 2016

Effective Date – Month X, 2016

Page 129 of 234 DISTRICT OF TOFINO

BYLAW NO. 1227, 2016

A Bylaw to amend Zoning Bylaw 770, 1997.

WHEREAS pursuant to section 903 of the Local Government Act, a municipality may, by bylaw, regulate within a zone:  the use of land, buildings and other structures;  the density of the use of land buildings and other structures;  the siting, size and dimensions of: o buildings and other structures; and o uses that are permitted on the land; and  the location of uses on the land and within buildings and other structures, under that section.

AND WHEREAS the Council of the District of Tofino deems it desirable and expedient to amend the District of Tofino Zoning Bylaw No. 770, 1997 to adjust a zoning boundary.

NOW THEREFORE the Council of the District of Tofino, in open meeting, enacts as follows:

1. Citation

This bylaw may be cited for all purposes as “District of Tofino Zoning Amendment Bylaw No. 1227, 2016”.

2. Amend the Official Zoning Map

That Schedule A of “District of Tofino Zoning Bylaw No. 770, 1997” (The Official Zoning Map) is hereby amended by changing the zoning of the lands identified in Appendix A of this Bylaw as follows:

From: R2 - Two Family Residential District and RA2 - Acreage Residential District

To: R2 - Two Family Residential District and RA2 - Acreage Residential District

Appendices

Appendix A: Amendment to Zoning Bylaw No. 770, 1997, Schedule A - The Official Zoning Map

Zoning Amendment Bylaw No.1227, 2016 Page 2 of 4

Page 130 of 234

3. Effective Date

READ A FIRST TIME on Month day, 2016

READ A SECOND TIME on Month day, 2016

PUBLIC HEARING held on Month day, 2016

AMENDED AT SECOND READING on xxx

READ A THIRD TIME on Month day, 2016

ADOPTED on Month day, 2016

Josie Osborne, Mayor Robert MacPherson, Corporate Officer

Zoning Amendment Bylaw No.1227, 2016 Page 3 of 4

Page 131 of 234 Appendix A

Zoning Amendment Bylaw No.1227, 2016 Page 4 of 4

Page 132 of 234

The Corporation of the District of Tofino REPORT TO COUNCIL

MEETING DATE October 25, 2016 A/T #: CR- n/a TO Mayor & Council File #: FROM Bob MacPherson, CAO

Clean Water and Wastewater Fund – Grant Application SUBJECT Wastewater Treatment Plant Design

RECOMMENDATION

THAT staff submit a grant funding application for $1,530,000 for the design of a wastewater treatment plant to the Clean Water and Wastewater Fund as a contribution to the $1,800,000 first phase of Tofino’s commitment to treat municipal sewage prior to the end of 2020;

AND THAT District of Tofino Council supports the project and commits to fund up to $270,000 as its share of the design phase of this project;

AND THAT the design phase will be complete prior to March 31, 2018.

PURPOSE

The purpose of this report is to request that Council authorize staff to submit a funding application through the “Clean Water and Wastewater Fund” for the design of a wastewater treatment plant as first phase of developing a wastewater treatment facility.

TOP 6 COUNCIL GOALS

Top 6 - #2 Transportation and Infrastructure

1. Strategic Priority: 5. a) Work with partners to meet the 2020 sewage treatment deadline

FINANCIAL IMPACTS

If approved, this grant will provide for funding toward the one million eight hundred thousand dollar ($1,800,000) cost of designing the plant. The cost breakdown would be as follows:  District of Tofino - $270,000  Clean Water and Wastewater Fund - $1,530,000

The District’s share would be funded from the Sewer Capital Bylaw Reserve which presently has a balance of approximately $800,000.

Page 133 of 234 BACKGROUND

The District of Tofino is completing Stage 3 of a Liquid Waste Management Plan. Once complete, the plan will set out the location for a waste water treatment plant, the method of treatment and the how the plant will be funded.

DISCUSSION

With the adoption and approval of a LWMP, one of the next steps will be for the design of the wastewater treatment plant. The Federal Government and the Province of British Columbia announced the Clean Water and Wastewater Fund (CWWF) in late September, 2016. This $373,000,000 fund has been established to support infrastructure projects across the province. Successful applicants will receive up to eighty-three percent (83%) funding for eligible, approved projects. This level of cost- sharing is without precedent in the last twenty years. Given the state of community infrastructure in BC, it is expected that there will be more requests than there is funding.

The application deadline in November 23, 2016.

Key eligibility criteria include:

 Projects may be either drinking water, wastewater or stormwater related;  The nature of the project must be rehabilitation, expansion, asset management / design and planning or new construction;  Applicants must demonstrate the ability to operate and maintain resulting infrastructure over the long-term;  Projects must be complete by March 31, 2018.

For the last several months, the District has been confirming its wastewater treatment plant location. As part of this review, the District’s engineering consultant, OPUS Dayton-Knight (OPUS) has prepared class “D” estimates for the construction of a treatment plant, a residuals management component and systems to convey wastewater to and from the treatment plant. It is important to note that a method of treatment has not yet been chosen. Therefore at this time it is prudent to budget conservatively and plan for the implementation of the most expensive option. From the September 16, 2016 report from OPUS (Appendix “1”) the cost of a MBBR – DAF (Moving Bed Biofilm Reactor – Dissolved Air Floatation) plant with heat recovery at District Lot 117 is twenty-three million eight-hundred thousand dollars ($23,800,000).

The anticipated cost for designing a treatment plant is approximately 7% of the overall plant cost. Therefore the design cost of an MBBR – DAF with heat recovery plant is estimated to be approximately one million eight hundred thousand dollars. Should the District choose a less costly treatment method, the corresponding design cost would be expected to decrease proportionally.

Once started, the design of a wastewater treatment plant takes approximately one year.

The District’s funding application will be a submission for design as the first phase of delivering a wastewater treatment plant to Tofino. The second phase will be the physical construction of the plant.

Respectfully submitted,

______Bob MacPherson, CAO

Page 134 of 234 COMMITTEE OF THE WHOLE MEETING DISTRICT OF TOFINO COUNCIL

October 11, 2016 at 3:00 PM Council Chamber

MINUTES

PRESENT: Mayor J. Osborne Councillors Anderson, McMaster, Thicke, Robert MacPherson, Chief Administrative Officer Elyse Goatcher-Bergmann, Manager of Corporate Services Elizabeth Yuhasz, Office Assistant Gord Johns, Member of Parliament Candace Wu, Assistant to Gord Johns Public ABSENT: Councillor Baert, Blanchette, Thorogood

1. CALL MEETING TO ORDER

Mayor Osborne called the meeting to order at 3:30pm.

2. ADOPTION OF AGENDA

Motion: Moved and Seconded by Councillors McMaster/Anderson THAT the October 11, 2016 Special Committee of the Whole agenda be adopted. CARRIED

3. ADOPTION OF MINUTES

None

4. DELEGATIONS

None

5. CORRESPONDENCE

None

6. REPORTS

6.1 Council Update on Upcoming Infrastructure Projects to MP Gord Johns

Mayor Osborne opened the meeting by stating Council's intention to hold an open dialogue with MP Gord Johns, staff and the public in regards to federal support for future infrastructure projects.

Topics included:  Waste Water Treatment Plant  Water Supply

October 11, 2016 Special Committee of the Whole Minutes Page 1 of 2

Page 135 of 234  Housing  Bike Path  Reconciliation  Gibson Street Paving

7. NEW BUSINESS

None

8. 20 MINUTE QUESTION PERIOD

None

9. ADJOURNMENT

Motion: Moved and Seconded by Councillors Thicke/McMaster THAT the meeting be adjourned at 4:04pm CARRIED

CERTIFIED CORRECT:

Josie Osborne, Mayor Robert MacPherson, Corporate Officer

October 11, 2016 Special Committee of the Whole Minutes Page 2 of 2

Page 136 of 234

DISTRICT OF TOFINO JOINT LIQUID WASTE MANAGEMENT ADVISORY COMMITTEE

Optional Tour of Proposed WWTP sites (DL114 and DL117): October 18th, 2016 at 9:00 am (Meet at Municipal Office at 8:45 am) Please call 250-725-3229 ext. 31 or email [email protected] before noon, October 17, 2016, to confirm your attendance.

Notice is hereby given of the following meeting: JLWMAC Meeting October 18th, 2016 at 1:00 pm, Council Chamber, Municipal Office

AGENDA Page

1. CALL MEETING TO ORDER

2. ADOPTION OF AGENDA

3. ADOPTION OF MINUTES 3 - 5 3.1 Minutes of the Joint Liquid Waste Management Advisory Committee Meeting held September 13, 2016 Recommendation: THAT the minutes of the Joint Liquid Waste Management Advisory Committee meeting held September 13, 2016 be adopted. 2016-09-13 JLWMAC - Minutes

4. BUSINESS ARISING FROM THE MINUTES

5. DELEGATIONS 5.1 Observations from Field Reconnaissance Tour (Roger Warren and Ron Waltz, Opus DaytonKnight)

5.2 Vision to Action Tool (Presentation from Community Sustainability Staff)

6. COMMUNICATIONS 6 - 9 6.1 Summary of Recent Communications www.tofino.ca/lwmp LWMP Newsletter #4

10 - 15 6.2 Internal Stakeholder Feedback  Summary of Community Feedback (Verbal Reports from Committee Members)  Written Feedback (Attachments) Submission - D. Baswick Submission - C. MacKenzie and C. Brugger Email - S. Lawson

October 18, 2016 Joint Liquid Waste Management Advisory Committee Agenda Page 1 of 47

Page 137 of 234 Email - D.Blacoe

"[Addenda]" 6.3 External Stakeholder Feedback (Verbal Report from Blake Medlar)

7. REPORTS

7.1 Waste Water Treatment Plant Tour (Committee Discussion)  Ladysmith  Sooke  Nanoose

16 - 47 7.2 Advancing to Phase 3 - WWTP Site Selection  Group Discussion of Proposed Sites (DL114 and DL117)  Selection of One Site for Phase 3 Assessment  Recommendation(s) to Steering Committee Reference Report from Sept. 13, 2016 meeting: Opus DaytonKnight - Phase 2 Detailed Assessments

8. NEW BUSINESS 8.1 Next Steps (Opus DaytonKnight)

9. 15 MINUTE QUESTION PERIOD

10. ADJOURNMENT

October 18, 2016 Joint Liquid Waste Management Advisory Committee Agenda Page 2 of 47

Page 138 of 234 JOINT LIQUID WASTE MANAGEMENT PLAN COMMITTEE DISTRICT OF TOFINO

September 13, 2016 at 3:00 PM Council Chamber

MINUTES

PRESENT: Josie Osborne, Chair Councillor Greg Blanchette, Alternate Bob MacPherson, Chief Administrative Officer Nyla Attiana, Manager of Financial Services Ricardo Araya, Manager of Engineering and Public Works Ted Adnitt, Representative of Tla-o-qui-aht First Nation Jennifer Dart, Representative of Business Groups Eileen Floody, Representative of Environmental Groups Ryan Orr, Tofino Resident Representative Public ABSENT: Representative of the ACRD Representative of Parks Canada Representative of MoE James Costello, Representative of Generators of Large Liquid Waste Juliet Van Vliet, Tofino Resident Representative Representative of Local Fisheries Interests

1. CALL MEETING TO ORDER

1.1 Chair Osborne called the meeting to order at 3:49 p.m.

Chair Osborne reiterated some of the conversation that began before the meeting was called to order including general impressions and feedback received during the September 12, 2016, Open House.

The Committee welcomed Ricardo Araya, Manager of Engineering and Public Works and made a round of introductions.

2. ADOPTION OF AGENDA

Motion: Moved and Seconded by Dart/Attiana THAT the September 13, 2016, Joint Liquid Waste Management Advisory Committee agenda be adopted. CARRIED

3. ADOPTION OF MINUTES

3.1 Minutes of the Joint Liquid Waste Management Advisory Committee Meeting held May 19, 2016

Motion: Moved and Seconded by Orr/Araya THAT the minutes of the Joint Liquid Waste Management Advisory Committee meeting held May 19, 2016 be adopted. CARRIED

September 13, 2016 Joint Liquid Waste Management Advisory Committee Minutes Page 1 of 3

Page 3 of 47

Page 139 of 234

4. BUSINESS ARISING FROM JUNE 14 OPEN HOUSE

4.1 June 14, 2016 LWMP Open House/Ty-Histanis (Airport Site) Wastewater Treatment Site/First Street Dock Site

Bob MacPherson delivered a brief overview of events since the initial Open House on June 14th, 2016. MacPherson reviewed information regarding the removal of the sites at Ty-Histanis and the First Street Dock from the list of possible considerations. MacPherson reminded the Committee that, due to public feedback, the Committee had authorized Opus DaytonKnight to add DL117 for consideration in Phase 2 - Detailed Assessments along with the initial selection of DL114.

5. COMMUNICATIONS

5.1 September 12, 2016, Open House – Summary of Public Feedback (Group Discussion)

The Committee discussed general impressions and feedback from the September 12, 2016, Open House including:  approximately 50 attendees, largely comprised of residents living in close proximity to proposed sites;  strong support for Liquid Waste Management Plan and secondary treatment;  most in support for DL117 despite higher costs;  several in support of DL114 due to costs;  public requests for more specific information;  general concerns and questions regarding odor, noise, traffic, social housing, property values, location, future development opportunities and cost.

5.2 Internal Stakeholder Feedback

The Committee received all public feedback to date, including comments by online submission and email.

6. REPORTS

6.1 Stage 3 - Phase 1 Summary (Opus DaytonKnight)

Aline Bennett and Al Gibb of Opus DaytonKnight presented on overview of the site selection process which advanced four sites to Phase 1. These four sites were then narrowed to one (DL114), and subsequently DL117 was added to the list for Phase 2 assessments.

6.2 Stage 3 – Phase 2 Detailed Assessment of DL 114 and DL 117 (Opus DaytonKnight)

Aline Bennett and Al Gibb delivered a presentation regarding the Phase 2 Detailed Assessments for DL114 and DL117. The presentation noted a range of cost and plant options which would meet all Provincial and Federal regulations in order to help the Committee decide on a location and the type of infrastructure that is appropriate for Tofino. The presentation also highlighted:  proposed layouts on each site;  operating and maintenance costs;  sustainability features;  access and construction on each site.

September 13, 2016 Joint Liquid Waste Management Advisory Committee Minutes Page 2 of 3

Page 4 of 47

Page 140 of 234 6.3 Group Discussion on the Two Proposed Sites

The Committee discussed both options and the details of the Phase 2 assessments including concerns raised by the public and the implications of costs as estimated in the report.

The Committee deliberated and found a lack of consensus among members about which site to recommend for further assessment in Phase 3. Members noted a lack of information and desire for more public input from sectors of the public underrepresented in the feedback received so far. The Committee listed general concerns and items requiring clarification before a recommendation could be made:  Detailed Maps  Photos and examples of existing plants  Odor  Noise  Traffic  Construction impacts  Impacts on property values  Taxation implications  Housing  Future developmet

The Committee agreed by consensus to gather further information on the above-noted topics and meet again in October.

7. NEW BUSINESS

7.1 Next Steps (Opus DaytonKnight)

7.2 External Stakeholder Feedback (Blake Medlar)

Blake Medlar informed the Committee that Kirsten White has changed roles and that Trevor Hamelin will be stepping in to her position at the Ministry of Environment. However, Kirsten has agreed to continue her role with the Committee and will relay information to the minister as necessary.

8. 15 MINUTE QUESTION PERIOD

9. ADJOURNMENT

Motion: Moved and Seconded by MacPherson/Attiana THAT the September 13, 2016, Joint Liquid Waste Management Advisory Committee meeting be adjourned at 5:33 p.m. CARRIED

CERTIFIED CORRECT:

Bob MacPherson, Recording Secretary Mayor Osborne, Chair

September 13, 2016 Joint Liquid Waste Management Advisory Committee Minutes Page 3 of 3

Page 5 of 47

Page 141 of 234

Tofino Liquid Waste Management Plan Newsletter #4 – October 2016

Dear Community Member,

Since 2015 the District of Tofino has received valuable feedback about the sites being considered for a waste water treatment plant (WWTP) and the process overall. The Joint Liquid Waste Management Advisory Committee (JLWMAC) will be meeting again on October 18, 2016, to provide direction on a final site selection. The purpose of this newsletter is to provide more information about the Liquid Waste Management Planning (LWMP) process, wastewater treatment and to ask the public to provide further input ahead of the Committee’s upcoming meeting. The District received approval by provincial Ministry of Environment for their LWMP, Stage 1 in 1999 and Stage 2 in 2005. To meet the obligation to senior levels of government the District has chosen to move forward under Stage 3, the final stage under the LWMP process. As considerable time has passed since the Stage 2 approval aspects of the planning process with public support are being revisited with a strong focus on site selection for a WWTP. The completion of the LWMP - Stage 3 Report will consist of a 3 Phase approach. To learn more about the LWMP process, the District encourages the public to review their website at http://www.tofino.ca/search/node/lwmp. See the bottom of the newsletter for additional contact information.

What is the process for selecting a final WWTP site and what Phase are we at? Selecting a site for a waste water treatment plant is a three phase process. A longer list of options for sites and overall concepts was considered by the JLWMAC, and narrowed Phase 1 down to a short list for further examination.

Consultants determined the high-level technical and financial information for each shortlisted site, Phase 2 and the Committee considered the social implications of the locations. From the short list of four sites, the Committee narrowed the selection to initially to one, then – based on public feedback – added a second site, and directed our consultants to gather more detailed information about these sites for the public and decision making bodies to consider.

As of September 2016: After two Open Houses, consultation with community members and stakeholders, and receipt of the Phase 2 Assessment Report from our consultants, the JLWMAC is considering the sites at DL114 (area near the Community Hall) and DL117 (near the top of Industrial Way).

The Committee wishes to provide this further information to the community to provide another opportunity for public input before making a final recommendation to Council’s Committee of the Whole.

Once the final site is chosen by the Council’s Committee of the Whole, consultants will determine a Phase 3 detailed implementation schedule and funding considerations for the final site chosen at the end of Phase2. Final approval of the Liquid Waste Management Plan is then sought from stakeholders and the community, and ultimately from Council and the Minister of Environment.

Page 6 of 47

Page 142 of 234

FREQUENTLY ASKED QUESTIONS

1. What Is Liquid Waste? Liquid waste, wastewater, and sewage are terms for "used" water and the wastes that it carries. Basically, they are terms for what is flushed down the toilet or washed down the drain. Liquid waste can also include rain water and groundwater that make their way into sanitary wastewater pipes, as well as fats and grease, organics, minerals and chemicals in solution/suspension in the water. In Tofino, our wastewater also includes unique wastes from fish processing and brewing that require special care for processing plant design. Two common parameters used to measure wastewater are Biochemical Oxygen Demand (BOD) and Total Suspended Solids (TSS). BOD is a measure of how much oxygen is consumed in the aquatic receiving environment. This is an important parameter to understand to help us maintain fish and ecosystem health. TSS is non-filterable residue found within the wastewater.

2. What is the Treatment Process? Liquid waste treatment is essential to protect our water resources, the environment, and human health. Preliminary Treatment Wastewater is pumped and gravity fed into a treatment plant through the headworks, which is composed of screens and grit tanks. The screens remove rags, sticks, plastic and larger objects; grit tanks settle out heavy particles like sand and stones. In Tofino, wastewater is collected in the Main Collection System and Cedar Street Collection System. The wastewater is comminutor-treated (grinders) and discharged through two outfalls, both located in Duffin Passage between the north-west tip of the Esowista Peninsula and Felice Island. Primary Treatment Following preliminary treatment, wastewater flows into a primary settling tank where it is held for several hours, allowing solid particles to settle to the bottom of the tank. Fats, oil and grease float to the surface and are skimmed from the tanks, dried and sent to a landfill. The settled particles, known as primary sludge, are collected and pumped to a digester or holding tanks for further treatment into reusable biosolids. Surplus water is removed from the biosolids and returned to the headworks. Primary treatment allows for the physical separation of solids and grease from the wastewater, and removes approximately 50% of Biological Oxygen Demand (BOD) and 60-70% of Total Suspended Solids (TSS). Secondary Treatment Following Primary Treatment, effluent is pumped to the Secondary Treatment stage where it is aerated and biologically treated. It may take one of several forms; for example, either a trickling filter or a sequencing batch reactor. The growth of micro-organisms results from the consumption of organic matter in the wastewater. The micro-organisms create a solid organic material called “secondary sludge”. Secondary sludge is thickened, pumped to digesters, and converted into reusable biosolids. Water is removed from the biosolids, and surplus water is returned to the headworks. Secondary treatment is a biological treatment process that removes up to 90% of BOD and TSS. To meet receiving water quality guidelines for shellfish, the District of Tofino is considering UV disinfection after secondary treatment to remove bacteria and protect the aquatic environment from chronic impacts. Advanced Treatment Also known as tertiary treatment, advanced treatment can be a physical, biological or chemical process to remove specific chemicals or materials. The decision to implement advanced treatment depends on the components of the waste and the sensitivity of the receiving environment. The District of Tofino is considering advanced treatment of treated effluent through UV disinfection prior to discharge to Duffin Passage. If additional treatment is to be considered, a significant cost-benefit analysis would need to be undertaken to balance the perceived and real environmental benefits with the additional financial costs. Based on experiences elsewhere, additional treatment can be expected to add between 10% and 20% to the cost of wastewater treatment plant construction, and 50-100% to operational costs.

Page 7 of 47

Page 143 of 234 3. How big is the plant going to be and where are the proposed sites?

Map 1 – To see a high resolution version, visit www.tofino.ca/lwmp

Map 1 shows two locations that the District is considering for a WWTP at DL114 (orange and red) and DL117 (blue and green).

Each location has two overlapping footprints shown: the larger footprint is Sequencing Batch Reactor (SBR) technology and the smaller footprint is Moving Bed Biofilm Reactor (MBBR)*. Each footprint has corresponding coloured “buffer rings” to indicate the distance from the outside of the plants to various features in our community.

*While the District has not made final decisions on either of these technologies or exact locations, they provide an indication of the area of land that modern treatment plants need.

4. What are the potential impacts to taxation?

There will be two parts to the cost of the plant: Capital and Operating.

Capital: The capital cost of the plant is the cost to build the plant. The District is assuming that 2/3 of this cost will be covered by grants and that 1/3 will be the responsibility of the District. The annual cost of debt service for this 1/3 will be charged on property tax bill.

How to calculate your property’s portion of the capital cost: To calculate your annual cost for the capital cost of the plant, use the following formulas: DL114 (Community Hall): Assessment value of your property/1000 x tax rate * DL117 (Industrial Way): Assessment value of your property/1000 x tax rate *

Your property assessment value is on the annual notice mailed to you each year. For residential properties, you can also look up the assessment value at http://evaluebc.bcassessment.ca. *Tax rates differ depending on the class in which your property is assessed. Please use the appropriate tax rate for your property:

DL 114 Community Hall DL 117 Industrial Way Residential Tax Rate 0.3745 0.4234 Business Tax Rate 1.0704 1.2102

Page 8 of 47

Page 144 of 234

Operating Costs: The operating costs of the plant are the annual costs incurred to operate the plant. This will be charged on the utility bill. Operating a wastewater treatment plant will significantly increase the “sewer” component of utility bills. Current information indicates that this will be as much as a 97% increase.

How to calculate your portion of operating costs:

Take your last utility bill and find the Sewer Fixed Charge and the Sewer Consumption Charge. Add them together and multiply that total by .97. The result will be the value by which your quarterly utility bill will increase.

5. What about odour?

It is not unusual for wastewater treatment plants to be situated close to residential and community infrastructure.

Comprehensive odour control, such as influent screening and solids Like other municipalities, the dewatering, is included with both of the modern treatment District of Tofino’s goal will be to processes being considered for Tofino, which will significantly have no odour complaints, and we reduce odour risks. This means that although there is always a will work with residents to possibility of process upsets and fugitive odours, under normal operations outdoor odour at the treatment plant will be minor and investigate and mitigate any smells should be negligible at the fence line. Currently, the proposed sites reported to be coming from the are a minimum of 150 metres away from residential eventual treatment plant. neighbourhoods, including a 50 metre tree buffer which further reduces odour risks and limits visibility to passersby.

6. What is the Committee doing now? How do I provide feedback or get more information?

The JLWMAC is conducting site visits of existing treatment plants on Vancouver Island and reaching out to various groups within the community in order to address the concerns and questions raised throughout the process.

All of the feedback being gathered, whether via the online feedback form, email, letter or at the Open House will be considered by the Committee in advance of the October 18th, 2016, meeting.

To learn more and provide your input, please visit the dedicated webpage for Liquid Waste Management at www.tofino.ca/LWMP

The District would like to thank all the participants on the Committee, at the Open Houses, and who have taken the time to provide valuable input and feedback. Community engagement is a critical part of the liquid waste management planning process. In addition to announcements in local media (the Westerly News and Tuff City Radio), you can stay informed through these channels:

District of Tofino Website Drop in to the Join the District’s e-mail list http://www.tofino.ca/content/lwmp District of Tofino office By sending an email to Feedback forms and high-resolution 121 Third St, Mon-Fri, 9 am – 4 pm [email protected] Maps available online

Search “District of Tofino”

October 5, 2016

Page 9 of 47

Page 145 of 234 Hello Elyse Log out My Workbench Content Structure People Configuration Reports Help

Add content Find content Main menu Blocks Article Recycle bin Edit shortcuts Home » LWMP Feedback Form » Webform results

Submission #403

View Edit Delete Previous submission Next submission Resend emails

Submission information Form: LWMP Feedback Form Submitted by Anonymous (not verified) Wednesday, 14 September, 2016 01:37 192.187.31.39

Name dolores

Address baswick

Email Address [email protected]

Phone 250 725 3145

How did you hear about the LWMP? Facebook

How can we communicate better? The community presentation is worth while but the print materials are too small to read and understand.

What are your thoughts on the proposed sites? I think that the most logical place is the DL117 up Industrial Drive. The whole area is geared to commercial business and I don't foresee it becoming a neighbourhood community like Yew Wood. Having it Over by the community centre DL114 is better suited to residential building as it is closer to town, has the community centre and the trail to Tonquin.

What are your thoughts on the Liquid Waste Management Plan process? We need this facility especially now that the town is growing. It is embarrasing to be a World Heritage UNESCO Site and we are still pumping raw sewage into the pristine waters of Clayoquot Sound.

Is there anything else you'd like to share with us? With the tourism sector growing each year and the proposed Park Ridge Resort on Cox Bay, I think that they should be paying a larger per person tax to help pay for this. As a home owner, I already find it hard to pay the yearly taxes and the resorts, vacation rentals and B&B's are making a profit from the tourism and as such should

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Page 146 of 234 be accountable to pay more. The Park Ridge representative said that this facility is theH edllios tErilcyts'se resLpoogn osuibt ility. I think that those who are using it the most, should pay the most. Thanks! My Workbench Content Structure People Configuration Reports Help

Add content Find content Main menu Blocks Article Recycle bin Previous submission NeExdt ist ushbomrticsustison

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Page 147 of 234 Hello Elyse Log out My Workbench Content Structure People Configuration Reports Help

Add content Find content Main menu Blocks Article Recycle bin Edit shortcuts Home » LWMP Feedback Form » Webform results

Submission #402

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Submission information Form: LWMP Feedback Form Submitted by Anonymous (not verified) Tuesday, 13 September, 2016 22:43 192.187.28.81

Name Conor MacKenzie and Christie Brugger

Address 646 Yew Wood Rd

Email Address [email protected]

Phone 2502666225

How did you hear about the LWMP? Word of Mouth

How can we communicate better? seem to have done a good job. thanks.

What are your thoughts on the proposed sites? We currently own two properties in Tofino. One in Yew Wood and one on Leighton way. Both are very close to the three different proposed sites. We also use the trail from the industrial park to the community hall daily for jogging, biking and walking. We feel strongly that a plant should be built to deal with our waste at whatever cost. Our main concern is the scent emanating from the plant during calm weather or periods of light wind. Apparently all smells will be mitigated but we have yet to hear any actual confirmation of this. In terms of the locations we feel both lot 114 locations are unsuitable given the close proximity to residential properties as well as the future potential for that lot as a whole in terms of residential and recreational uses. In addition, the idea of having a sewer treatment plant adjacent to the newly proposed recreation facility, community hall and the school field almost seems like a joke. The lot 117 site seems like a better fit but it is hard to get an idea of exactly where the plant will be sited given that the trail is not indicated on the maps. Having said this, the most logical site seems to be directly at the top of industrial way in the SE corner of lot 117. Other than an elevation difference, this location is easily accessible, industrial, downwind of most residential in the area (assuming the prevailing NW and SE wind directions), and already on the proposed sewer route to the outflows in Duffin Passage.

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Page 148 of 234 What are your thoughts on the Liquid Waste Management Plan process? Hello Elyse Log out seems difficult given the geography of the municipality. good luck:) My Workbench Content Structure People Configuration Reports Help

IsA tdhde rcoen atennytthiFningd eclosnet eynotu'dM alink me eton ushaBrloec wksithA urtsi?cle Recycle bin Edit shortcuts I would like to see specific information regarding the mitigation of smell from the proposed sewer plant. I have heard there will be very minimal smell but this information has been anecdotal. Please forward information if possible.

Previous submission Next submission

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Page 149 of 234 From: office To: Bob Macpherson; Ricardo Araya; Elyse Goatcher-Bergmann Subject: FW: Tofino Sewage Date: September-29-16 11:35:01 AM

From: S Lawson [mailto:[email protected]] Sent: Thursday, September 29, 2016 10:44 AM To: office; [email protected]; Josie Osborne; Bob Macpherson; cosy; [email protected]; Oren Lawson; [email protected]; Duncan McMaster; Cathy Thicke; [email protected]; giselle martin Subject: Tofino Sewage

To All, I have not been able to get your public input online into the sewage situation to work, I wrote a long response which your site wouldn't upload, it didn't work at all. I was unable to attend the meeting but I want you to know that I am wading in brown stinking muck that reeks out here on Wickaninnish Island and on Echachis Indian Reserve. The contamination is unbelievable and no one could ever even think of eating any of the shellfish or marine products here. It used to be wonderful. It has consistently gotten more putrid over the summer but it is awful now and not getting better. This is about the worst it has ever been and I have lived here for over 40 years. I realize you are talking about putting things into place for a sewage system in the long term future. I worked trying to get this addressed for over 20 years. The Ministry of Environment had offered the property that was Jack Dale's old sawmill for a sewage treatment area...a natural process that wasn't chemically treated. The city of Arcata, California has ponds that have become a park with lots of birds and wildlife. The town of Bear River, Nova Scotia is similar to Tofino in size and tourism, with a natural process of see through tanks that have become a model of what we can do naturally where the water comes out as good, clean, living water into the ocean. These sites can be looked at online. It would be good if Tofino could build something that was an example to the world. Mt Washington did a good process and at one point the company that did it offered to fund Tofino with a minimal payback but the council at the time turned it down, it would have been great to have the infrastructure taken care of at that time. I don't want to see more chemicals or toxins in our water, it already has enough chlorine in it. If there are more meetings involving this, please let me know, thank you, Susanne Hare Lawson, PO Box 394, Tofino, B.C. Ph: 250 726-5265 or 726-6009

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Page 150 of 234 From: Davidblacoe [mailto:[email protected]] Sent: October-15-16 10:27 AM To: Elyse Goatcher-Bergmann Subject: RE: District Update - Liquid Waste Management Plan - feedback and question

Hi.

I was unable to attend the open house and I have some feedback I would like to share.

I have just calculated the total annual cost of the LMWP to me. When I add both the capital and operating annual cost based on the calculations in the recent newsletter, the total is $316.92 . I would like to know if the district recognizes the financial burden this is placing on residents (and commercial operators) ? If so, what is being done to reduce the financial burden? For example, I would like to understand why the District is assuming 2/3 of the capital cost.

I look forward to the District’s reply.

Cheers

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Page 151 of 234 Opus DaytonKnight Consultants Ltd North Vancouver ODK Office 210-889 Harbourside Drive North Vancouver BC V7P 3S1 Canada

t: +1 604 990 4800 TO Joint Liquid Waste Management Advisory f: +1 604 990 4805 w: www.opusdaytonknight.com Committee, District of Tofino COPY Bob Macpherson, CAO, District of Tofino Blake Medlar, LWMP Consultant FROM Al Gibb, Ph.D., P.Eng., Roger Warren, M. Eng., P.Eng., Aline Bennett, M.A.Sc., EIT Opus DaytonKnight DATE September 7, 2016 FILE D-B1201.00 SUBJECT Stage 3 LWMP - Phase 2 Detailed Assessments (revised)

Phase 2 of the Stage 3 LWMP process has built upon the information presented in Phase 1 for providing secondary wastewater treatment to residents, commercial enterprises, the Tla-o-qui- aht First Nation, Parks Canada, the Alberni-Clayoquot Regional District and other stakeholders within the District of Tofino.

In Phase 1, four sites, Grice Point, the Hospital Site, DL 114 and the Chesterman Beach site were selected from a long list of sites for consideration. The JLWMAC evaluated these four sites in light of their economic, environmental, social and political impact. DL 114 was advanced from Phase 1 to Phase 2 for further consideration at the May 19, 2016 Joint Liquid Waste Management Advisory Committee (JLWMAC) meeting. The DL 117 site was included in Phase 2 assessments after feedback from the June through July 2016 public consultation phase of the Stage 3 Liquid Waste Management Planning process.

The objective of this memo is to discuss the capital and O&M cost estimates for the DL 114 and DL 117 sites to assist the JLWMAC in advancing one site to Phase 3. The cost estimates include the capital and operations and maintenance costs for:

• conveyance of wastewater to the new wastewater treatment plant site; • wastewater treatment plant infrastructure based on MWR Category 1 requirements, including road access to the site; • repairing the outfall; and • managing the solids residuals produced in the wastewater treatment process.

Also included is a 15% allowance for engineering design, and a 15% contingency on all capital costs.

The cost estimates do not include:

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Page 152 of 234  costs for acquiring land or right of ways for siting the wastewater treatment facility, pump stations or forcemains;  replacement of existing conveyance infrastructure that may be nearing the end of its useful life, but does not require upgrading or replacement to service the new wastewater treatment facility;  administration, training, insurance, or legal costs;  additional vehicle costs.

In Phase 1, the cost estimates were considered Class D estimates with a level of accuracy of ±50%. The objective of Phase 2 is to take a more detailed look at the sites and cost estimates in order to reduce some of the contingencies to approximately ±35% by developing a site plan, sizing estimates, and contacting suppliers for major equipment quotes. It is important to note that these cost estimates are still considered Class D estimates since no detailed engineering design, geotechnical or environmental studies have been undertaken for the DL 114 site. Preliminary geotechnical, environmental and archaeological studies were done in 2005 for the DL 117 site.

The cost estimates should not be used for construction purposes, but are adequate for comparing the options and beginning the process of applying for grant funding.

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Page 153 of 234 Table 1A: Summary of Estimated Costs for Proposed DL 114 Site, ± 35% DL 114 Site MBBR-DAF + Heat Recovery SBR Plant Option MBBR-DAF Plant Option Option Capital Annual O&M Capital Annual O&M Capital Annual O&M Conveyance $4,424,000 $68,000 $4,424,000 $68,000 $4,424,000 $68,000 Treatment $11,270,000 $430,000 $13,690,000 $493,000 $14,190,000 $523,000 Residuals $2,493,000 $250,000 $2,493,000 $250,000 $2,493,000 $250,000 Total $18,187,000 $748,000 $20,607,000 $811,000 $21,107,000 $841,000 20-year Net Present $26,770,000 $29,910,000 $30,750,000 Value (no grant funding)

20-year Net Present $17,670,000 $19,610,000 $20,200,000 Value (50% capital grant)

Table 1B: Summary of Estimated Costs for Proposed DL 117 Site, ± 35% DL 117 Site MBBR-DAF + Heat Recovery SBR Plant Option MBBR-DAF Plant Option Option Capital Annual O&M Capital Annual O&M Capital Annual O&M Conveyance $5,674,500 $74,000 $5,674,500 $74,000 $5,674,500 $74,000 Treatment $12,655,000 $445,000 $15,130,000 $507,000 $15,630,000 $537,000 Residuals $2,493,000 $250,000 $2,493,000 $250,000 $2,493,000 $250,000 Total $20,822,500 $769,000 $23,297,500 $831,000 $23,797,500 $861,000 20 Year Net Present $29,640,000 $32,830,000 $33,670,000 Value - No grant funding

20 Year Net Present $19,230,000 $21,180,000 $21,770,000 Value - 50% capital grant  Net Present Value is calculated assuming a discount rate of 6%. It includes the capital costs of infrastructure and 20 years of O&M costs.  Costs are in 2016 CAD dollars

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1 Proposed Site at DL 114

The proposed DL 114 site is located just south of the District core, the community centre and the elementary school. The site could comfortably fit a larger footprint plant, with room for future expansion. Depending on the location of the wastewater treatment plant on the site, the closest residential property is approximately 120 to 150 metres from the edge of the plant footprint. There may be an opportunity at the DL 114 site to recover heat from the wastewater effluent either to heat buildings at the plant, or to heat a swimming pool at a new community centre. The proposed plant locations on DL 114 are shown on Figures 2A, 2B and 2C.

Costs are provided for three different options, meant to represent a range of costs; a larger footprint plant with less architectural enhancement, a smaller footprint plant with more architectural enhancement and a plant with architectural enhancement and incorporating sustainability features (heat recovery is used for this assessment). The intention of providing different cost options was to provide a range of costs to develop an understanding of what is appropriate for the District and its residents.

Overall the site at DL 114 generally has lower capital, operations and maintenance costs than the DL 117 site primarily due to site access and pumping costs. A summary of the estimated costs for the three cost options at DL 114 are shown in Table 1A.

Copy of Table 1A above: Summary of DL 114 Estimated Costs (±35%) DL 114 Site MBBR-DAF Plant MBBR-DAF + Heat SBR Plant Option Option Recovery Option Annual Annual Annual Capital Capital Capital O&M O&M O&M Conveyance $4,424,000 $68,000 $4,424,000 $68,000 $4,424,000 $68,000 Treatment $11,270,000 $430,000 $13,690,000 $493,000 $14,190,000 $523,000 Residuals $2,493,000 $250,000 $2,493,000 $250,000 $2,493,000 $250,000 Total $18,187,000 $748,000 $20,607,000 $811,000 $21,107,000 $841,000 Detailed costs shown in attached Tables 2 (Capital and O&M costs) and Table 4 (Residuals)

Geotechnical, Environmental and Archaeological Assessments It is important to note that at this stage, no geotechnical studies, or environmental impact assessments have been done for the DL 114 site, which is a risk associated with the site. An archaeological impact assessment, described in Section 2, was completed for the DL 117 area, which may apply to the DL 114 site as well.

It is recommended that a detailed geotechnical site investigation and environmental impact assessment be completed at the pre-design stage once the site has been selected, with an approximate budget of $60,000 and $20,000 respectively. Given the results of the archaeological impact assessment completed for the DL 117 area, an archaeological impact assessment may not be required.

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Page 155 of 234 1.1 Conveyance

New conveyance infrastructure required for siting a plant at DL 114 is shown in Figure 2A. A small pump station, PS-A, is proposed at the Cedar Street Outfall to pump raw wastewater conveyed to the outfall to the plant for treatment. A larger pump station, PS-B, is proposed at the First Street Outfall, to pump raw wastewater to the plant for treatment. A third pump station, PS-C, is proposed near Industrial Way, as an opportunity to divert odourous wastewater away from the District core and convey it directly to the plant for treatment. All proposed pump stations require new forcemains to convey wastewater to the plant for treatment.

The treatment plant will discharge treated effluent through the existing Cedar Street Outfall, with the First Street Outfall being abandoned. Upgrades to the outfall are required including repair of a hole that was cut into the outfall, an extension of the outfall and a new diffuser.

Generally, estimated conveyance costs are lower for the DL 114 site than for the DL 117 site (described in Section 2) because there is less new forcemain and less pumping required than at the DL 117 site. A summary of conveyance costs for the DL 114 site are shown in attached Table 2E.

1.2 Wastewater Treatment

The DL 114 site has adequate area to accommodate a larger footprint treatment plant so there are options for either a smaller footprint, more enclosed process or a larger footprint, less enclosed process. All options could be designed to produce the same quality of effluent. Layouts of the moving bed biofilm reactor with dissolved air flotation (MBBR-DAF) and sequencing batch reactor (SBR) plant options are shown on Figures 1A and 1B respectively. The options for wastewater treatment at the DL 114 site are summarized below and are shown on Figures 2B and 2C.

A larger footprint plant using sequencing batch reactor (SBR) technology is shown on Figure 2B, sited south of community centre, approximately 150 metres away from the closest residential property to the west. The plant footprint is approximately 9,600 m2. Including a 50 metre buffer all around brings the area up to approximately 4 hectares. The plant footprint site (not including the buffer) is reasonably level, and does not encroach on creeks and riparian assessment areas. It should be noted that the area has a network of trails commonly used by local residents. These trails would likely have to be replaced if this site is chosen for the plant but this cost has not been factored into the cost estimate at this time. The capital cost estimate is shown in Table 2A and assumptions used to produce the estimate include the following:

 Treatment processes which present a higher odour risk are assumed to be enclosed and comprehensive odour control is included (influent screening and solids dewatering);  The SBR tanks are not enclosed, which adds some minor odour risk, but typically does not present an issue under regular operations;  Architectural enhancements on the administration building are included;  The treatment process is not fully enclosed which can be considered less aesthetically pleasing than a fully enclosed process. However, a 50 m treed buffer is assumed for all options, so the aesthetics may not be a concern.

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Page 156 of 234  LED lighting and a backup generator is included in the estimate;  Wastewater will flow to the outfall by gravity (effluent pump station not necessary); and  A 150 m gravel road to the site is included.

A smaller footprint plant using moving bed biofilm reactor (MBBR) technology for the treatment process is shown on Figure 2C, sited to the east of the community centre, approximately 120 m away from the closest residential property, 50 metres from the edge of the school field, and 90 m from the community centre. The plant footprint is approximately 3,000 square metres. Including a 50 metre buffer around the site brings the area up to approximately 2.4 hectares. This proposed site (not including the buffer) would require grading and levelling due to steep slopes. The site does not appear to encroach on riparian areas, but it should be noted that there is a bog immediately south of the school The capital cost estimate is shown in Table 2C and assumptions used to produce the estimate include the following:

 The treatment process is fully enclosed, eliminating almost all potential odour sources, though this is likely more stringent odour control than would be necessary at this site;  Architectural enhancements are included;  LED lighting and a backup generator are included;  Wastewater will flow to the outfall by gravity (effluent pump station not necessary); and  A 80 metre gravel road to the site is included.

The operations and maintenance cost estimate includes labour, power, and chemicals for the major treatment unit processes and are shown in Tables 2B and 2D for the SBR and MBBR-DAF options respectively. The estimate also includes a sinking fund for equipment replacement costs and contract maintenance costs for manufacturer maintenance if necessary.

Overall, capital and operations and maintenance costs for the MBBR-DAF process are greater than for the SBR process because the process equipment is more expensive and enclosing all the treatment processes for enhanced odour control and architectural enhancements is more expensive.

Including sustainability features such as a heat recovery system for heating the plant buildings is assumed to increase capital costs by about $500,000, primarily for piping and HVAC equipment. Operations and maintenance costs are estimated to increase by about $30,000 primarily for additional pumping costs. If offsite use of recovered heat is implemented, capital costs will increase the further away the plant is from the end user since more piping is required.

Capital and operations and maintenance costs for the SBR and MBBR-DAF plants are shown in attached Tables 2A through 2D.

1.3 Residuals Management

Wastewater treatment plants produce residuals which come from solids removed from the treatment process and bacterial growth in the biological process. For this assessment, we have assumed that composting residuals at the landfill and using the compost as landfill cover may be an appropriate form of residuals management. Capital costs are shown for an aerated bunker composting system.

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Page 157 of 234 This approach is used for both the proposed DL 114 and DL 117 sites. Capital and operations and maintenance costs for residuals management are shown in Table 4.

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Page 158 of 234 2 Proposed Site at DL 117

The proposed DL 117 site is located south of the DL 114 site. Similar to the DL 114 site, DL 117 can comfortably fit a larger footprint plant with room for future expansion. With the location of the wastewater treatment plant in the northwest corner of the district lot, the closest residential property is about 300 metres north of the edge of the plant footprint. The proposed wastewater treatment plant locations for DL 117 are shown in Figures 3A, 3B and 3C.

As with DL 114, described previously, costs are provided for three different options, a larger footprint plant with less architectural enhancement, a smaller footprint plant with more architectural enhancement and a small footprint plant incorporating a heat recovery system. The intention of providing different cost options was to provide a range of costs and develop an understanding of what is appropriate for the District and its residents for each site option.

Overall the site at DL 117 has higher capital and operations and maintenance costs than the DL 114 site primarily due to greater site access costs and higher pumping costs.

Copy of Table 1B above: Summary of DL 117 Estimated Costs (±35%) DL 117 Site MBBR-DAF Plant MBBR-DAF + Heat SBR Plant Option Option Recovery Option Annual Annual Annual Capital Capital Capital O&M O&M O&M Conveyance $5,674,500 $74,000 $5,674,500 $74,000 $5,674,500 $74,000 Treatment $12,655,000 $445,000 $15,130,000 $507,000 $15,630,000 $537,000 Residuals $2,493,000 $250,000 $2,493,000 $250,000 $2,493,000 $250,000 Total $20,822,500 $769,000 $23,297,500 $831,000 $23,797,500 $861,000 Detailed costs shown in attached Tables 3 (Capital and Operations & Maintenance costs) and Table 4 (Residuals)

Preliminary Geotechnical Site Investigation A preliminary geotechnical investigation was performed by Levelton Consultants (now part of WSP Canada) in a report dated June 9, 2005, for the, at that time, proposed Arnet Road Utility Corridor project. The project consisted of 1,250 metres of access road leading to a new wastewater treatment plant in the northwest corner of DL 117.

Geotechnical investigation consisted of hand probing to get an indication of depth to suitable subgrade. Depths to probe refusal ranged from 0.1 to 0.9 metres, which may be either bedrock or hard glacial till material. According to the report, dated June 9, 2005, the site review suggested favourable foundation ground conditions of till or bedrock at relatively shallow depth. The report also mentioned that site leveling might be required based on the gently rolling topography.

It is recommended that a detailed geotechnical site investigation be completed at the pre-design stage once the site has been selected, with an approximate budget of $60,000.

Environmental and Archaeological Impact Assessments An environmental investigation and archaeological impact assessment was performed by Gartner Lee Limited in a report dated January 2006 for the, at that time, proposed Arnet Road

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Page 159 of 234 Utility Corridor project. The report was prepared to meet the requirements of the Canadian Environmental Assessment Act.

The report noted that protected species have a high probability of occurring in or near the project area, and that the project would result in minor loss of habitat for certain species, though this effect was not considered significant given the proximity to the large protected area of Pacific Rim National Park. The report noted further that many of the environmental effects associated with the project could be mitigated through appropriate measures taken during construction and operation of the plant. A summary of possible mitigation measures is included in the report.

The archaeological impact assessment noted that the area is within the asserted traditional territory of the Tla-o-qui-aht First Nation, but there are no previously recorded archaeological sites are located within or adjacent to the study area, no areas having moderate or high archaeological potential were identified. No further archaeological study is recommended for the area.

2.1 Conveyance

Similar to DL 114, new conveyance infrastructure required for siting a plant at DL 114 is shown in Figure 2B. A small pump station, PS-A, is proposed at the Cedar Street Outfall to pump raw wastewater conveyed to the outfall to the plant for treatment. A larger pump station, PS-B, is proposed at the First Street Outfall, to pump raw wastewater to the plant for treatment. A third pump station, PS-C, is proposed near Industrial Way, as an opportunity to divert odourous wastewater away from the District core and convey it directly to the plant for treatment. All proposed pump stations require new forcemains to convey wastewater to the plant for treatment.

Similar to the DL 114 site, the treatment plant will discharge treated effluent through the existing Cedar Street Outfall, with the First Street Outfall being abandoned. Upgrades to the outfall are required including repairing a hole that was cut into the outfall, an extension of the outfall and a new diffuser port. As the DL 117 is farther away from the outfall, it is assumed that an effluent pump station will be required at the treatment plant to pump effluent to the outfall (though this cost is included in the treatment plant costs).

Generally, estimated conveyance costs are greater for the DL 117 site than for the DL 114 site because there is more new forcemain and more pumping required than at the DL 114 site. A summary of conveyance costs for the DL 117 site are shown in attached Table 3E.

2.2 Wastewater Treatment

The DL 117 site is more remote than the DL 114 site, being further away from residential, industrial and community areas which will increase the capital costs. The site has adequate area to accommodate a larger footprint treatment so there are options for either a smaller footprint, more enclosed process or a larger footprint, less enclosed process, though all options can be designed to produce the same quality of effluent. Layouts of the moving bed biofilm reactor with dissolved air flotation (MBBR-DAF) and sequencing batch reactor (SBR) plant options are shown on Figures 1A and 1B respectively. The options for wastewater treatment at the DL 114 site are summarized below and are shown on Figures 3B and 3C.

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Page 160 of 234 A larger footprint plant using sequencing batch reactor (SBR) technology is shown on Figure 3B, sited in the northwest corner of DL 117, between two water courses, approximately 300 metres away from the closest residential property to the northeast. The plant footprint is approximately 9,600 square metres. Including a 50 metre buffer all around brings the area up to approximately 4 hectares. The plant footprint site (not including the buffer) would likely require levelling, and an approximately 700 metre road increasing site preparation and site access costs relative to the DL 114 site. The cost estimate is shown in Table 3A and assumptions used to produce the estimate for DL 117 are similar to those used for the DL 114 site:

A smaller footprint plant using MBBR-DAF technology for the treatment process is shown on Figure 3C, sited in the same location, in the northwest corner of DL 117, approximately 300 metres away from the closest residential property. The plant footprint is approximately 3,000 square metres. Including a 50 metre buffer around the site brings the area up to approximately 2.4 hectares. This proposed plant footprint site (not including the buffer) would require some site levelling and an approximately 700 metre road, thereby increasing site preparation and site access costs relative to the DL 114 site. The cost estimate is shown in Table 3C and assumptions used to produce the estimate are very similar to those used for the DL 114 site:

 For consistency in cost estimates, the treatment process is fully enclosed, eliminating almost all potential odour sources, though this is likely more stringent odour control than would be necessary at this site;  Architectural enhancements are included;  LED lighting and a backup generator are included;  An effluent pump station will be required to pump effluent to the outfall;  A 700 m gravel road to the site is included.

The operations and maintenance cost estimate includes labour, power, and chemicals for the major treatment unit processes and are shown in Tables 3B and 3D for the SBR and MBBR-DAF options respectively. The estimate also includes a sinking fund for equipment replacement costs and contract maintenance costs for manufacturer maintenance if necessary.

As with the DL 114 option, capital and operations and maintenance costs for the MBBR-DAF process are greater than for the SBR process because the process equipment is more expensive and because enclosing the treatment processes is more expensive.

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Page 161 of 234 Including integrated sustainability features such as a heat recovery system for heating the plant buildings, is assumed to increase capital costs by about $500,000, primarily for piping and HVAC equipment. Operations and maintenance costs are estimated to increase by about $30,000 primarily for additional pumping costs. If offsite use of recovered heat is implemented, capital costs will increase the further away the plant is from the end user since more piping is required. Capital and operations and maintenance costs for the SBR and MBBR-DAF plants are shown in attached Tables 3A through 3D.

2.3 Residuals Management

Same as the DL 114 option and costs shown in Table 4.

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Page 162 of 234

3 Summary and Conclusions

Three different options were presented for both the DL 114 and DL 117 sites in order to provide a range of options and costs for wastewater treatment. At the lower cost end, is a larger footprint (SBR) plant with fewer architectural enhancements and adequate odour control. At the higher end is a small footprint (MBBR-DAF), fully enclosed, architecturally enhanced plant with integrated sustainability features. As mentioned previously, both plants would be designed to produce the same quality of effluent. Provided below is a summary of the net present value costs for conveyance, wastewater treatment and residuals management for the options presented, ordered from lowest to highest:

 DL 114 – SBR $26,770,000  DL 117 – SBR $29,640,000  DL 114 – MBBR-DAF $29,910,000  DL 114 – MBBR-DAF + Heat Recovery $30,750,000  DL 117 – MBBR-DAF $32,830,000  DL 117 – MBBR-DAF + Heat Recovery $33,670,000

As shown, the site at DL 114 is generally less expensive than the site at DL 117 because of reduced site access and wastewater pumping costs for DL 114. The SBR plant options are less expensive than the MBBR-DAF plant options because the process equipment, architectural and structural costs are less. Ongoing operations and maintenance costs are also lower with the SBR plant. Site preparation costs are greater with the larger footprint SBR plant than with the MBBR-DAF plant, though this does not make up the difference. Incorporating sustainability features such as heat recovery adds capital and ongoing operations and maintenance expense. Depending on the potential end users and their proximity, it may be a beneficial system to include. It has also been noted that construction access at the DL 117 site may be easier than at the DL 114 site because of low overhead lines throughout the District core. Ease of access for construction is not currently factored into the cost estimate.

In terms of odour control and the proximity to residential and community infrastructure, it is not unusual for wastewater treatment plants to be situated close to residential and community infrastructure. Odour can be controlled with through design, and reduce potential odour levels to provide little to no disturbances. There is always a risk for process upsets and fugitive odours, though for this size of a plant, this would likely not be a major concern. Putting this into context for Tofino, the treatment plants proposed for the purposes of cost estimating have robust odour control equipment included which will significantly reduce odour risks. This means that under normal operations, outdoor odour at the treatment plant will be minor, and should be negligible at the fence line. Currently, the sites proposed are a minimum 150 metres away from residential neighbourhoods, and have a 50 metre treed buffer all around which significantly reduces odour risks and means the plant will not be visible to passerby’s. If deemed necessary, odour dispersion modelling can be conducted for the selected site during pre-design.

In terms of advantages and disadvantages of each site:

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Page 163 of 234 • DL 117 is somewhat further away from residential development than DL 114. This will result in increased pumping costs over the long term and increased site access costs. This may be considered beneficial to the residential property owners in the vicinity since there may be reduced odour risks. DL 117 is also closer to the District’s industrial area which may hold potential users of recovered resources. This is a recommendation which must be made at the JLWMAC level and vetted by the Steering Committee. • DL 114 is a more visible site than the DL 117 site. Therefore, the DL 114 site will may require a more enclosed process, odour control and architectural considerations than a similar plant at the DL 117 site. These subtle considerations have not been accounted for in the cost estimates, but are worth considering.

Next steps are for the District to go back to the JLWMAC and the public with this more detailed comparison between the DL 114 and DL 117 sites. We recommend using the estimated capital and operating costs for each scenario to develop costs per residential service connection. This is important in the public consultation phase and will help the District, JLWMAC and stakeholders determine what kind of plant is most appropriate for the region.

Following the public consultation, the JLWMAC will review this cost estimate and accompanying considerations in light of the results of the public consultation and make a recommendation to the Steering Committee to advance one site to Phase 3 of this Stage 3 LWMP process.

Page 13

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Page 164 of 234 Table 2A DL 114 - SBR Plant Cost Estimate

Capital Cost Estimate - SBR Plant at DL 114 Assumptions:

sized for 20 year average day design flow of approximately 2,000 m3/d, average domestic loading assumed large footprint sequencing batch reactor plant no effluent pump station required at DL 114 Item Description Unit Quantity 2016 Unit Cost Estimated Cost Notes

1 Civil & Sitework Site preparation m2 9600 $ 50.00 $ 480,000.00 site is approx 80 m by 120 m; unit cost includes excavation, clearing, fill material, top soil, compaction Site piping m 1000 $ 200.00 $ 200,000.00 includes piping into WWTP, from screen to SBRs, from SBR to UV from UV to FM tie in, from SBR to sludge storage, sludge storage to dewatering Landscaping m2 1920 $ 10.00 $ 19,200.00 assume around administration building only Tie-ins each 3 $ 5,000.00 $ 15,000.00 tie into WWTP, tie into outfall, tie into potable water asphalt m2 1920 $ 50.00 $ 96,000.00 assume paving of site access road m2 900 $ 50.00 $ 45,000.00 assume 150 m of 6 m wide gravel road Subtotal $ 855,000.00

2 Treatment Process Grit removal equipment LS $ 230,000.00 vortex unit w/ grit pump, quote from Claro Process equipment LS $ 540,500.00 SBR hardware, aeration system, blowers, sludge pumps, quote from Parkson Screen LS $ 230,000.00 6 mm screens and press, quote from Claro UV disinfection LS $ 133,285.00 UV disinfection, quote from Wedeco Centrifuge LS $ 552,000.00 centrifuge w/ sludge pump, flow meter, polymer system, discharge conveyor, control panel, quote from Andritz Pumps, valves and other ancillary LS $ 100,000.00 allowance equipment Odour control LS $ 250,000.00 HVAC in headworks & sludge thickening/dewatering building w/ biofilter for odour control Construction and Installation LS $ 2,035,785.00 assume 100% of equipment costs Effluent pump station LS $ - assume gravity flow to outfall Subtotal $ 4,072,000.00

3 Structural & Architectural Administration building m2 300 $ 2,500.00 $ 750,000.00 with office, bathroom, SCADA system, small lab Headworks building m2 300 $ 150.00 $ 45,000.00 headworks screens & grit removal is inside Sludge thickening & dewatering m2 300 $ 150.00 $ 45,000.00 sludge thickening & dewatering equipment is inside building Electrical/blowers building m2 400 $ 150.00 $ 60,000.00 electrical & blowers building Maintenance shop & storage m2 450 $ 150.00 $ 67,500.00 maintenance and storage shop Structural Concrete m3 500 $ 2,000.00 $ 1,000,000.00 concrete for screen, UV, splitter box, 2 SBR tanks, sludge storage Subtotal $ 1,967,500.00

4 Electrical & SCADA Power Supply & Distribution LS $ 300,000.00 allowance MCC's and Control Panel LS $ 200,000.00 allowance Instrumentation & Controls LS $ 300,000.00 allowance Genset LS $ 500,000.00 allowance Lighting & Utilities LS $ 75,000.00 allowance Site Power LS $ 100,000.00 allowance Electrical Infrastructure LS $ 300,000.00 allowance for cable trays, conduits, pull boxes etc Subtotal $ 1,775,000.00

5 Subtotal $ 8,669,500.00 6 Engineering & Contingency, 30% $ 2,600,850.00 15% engineering, 15% contingency 7 Total $ 11,270,000.00

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Page 165 of 234 Table 2B DL 114 - SBR Plant Cost Estimate

O&M Cost Estimate - SBR Plant at DL 114 Assumptions: large footprint sequencing batch reactor plant

Item Description Calculation Estimated Annual Cost

1 Headworks Disposal of screenings 1 hr/week x 52 weeks/year x $50/hr $ 2,600.00 Equipment replacement costs Assume 5% of 330 k $ 16,500.00 Power for screening, grit removal Assume 30 HP $ 15,500.00 Subtotal $ 34,600.00

2 Secondary Treatment & Clarification (SBRs) Equipment replacement assume 5% $500 k of equipment $ 25,000.00 Subtotal $ 25,000.00

3 Aeration Contract Maintenance 1 person x 2 hr/week x 52 weeks/hr x $50/hr $ 5,200.00 Blower power 2 blowers, 30 HP each, 1 operating, 1 standby $ 15,000.00 Equipment replacement costs assume $50,000/blower, 5% of cost $ 5,000.00 Subtotal $ 25,200.00

4 Pumps Contract Maintenance assume 1 person, 2 hr/week, 52 weeks, $50/hr $ 5,200.00 Power assume 2 pumps, 5 HP each, 1 running, 1 standby $ 1,000.00 Equipment replacement costs assume $50,000/pump, 5% of cost $ 5,000.00 Subtotal $ 6,200.00

5 Disinfection Contract Maintenance assume 1 person, 2 hr/week, 52 weeks, $50/hr $ 5,200.00 Power assume 30 HP $ 15,500.00 Equipment replacement costs assume $200,000/UV system 5% of cost $ 10,000.00 Bulb replacement 48 bulb, replaced every 2 years, $250/bulb $ 6,000.00 Subtotal $ 30,700.00

6 Dewatering Contract Maintenance assume 1 person, 4 hr/week, 52 weeks, $50/hr $ 10,400.00 Power assume 30 HP, operating half the time $ 7,700.00 Polymer assume 10 kg polymer per dry ton, $10/kg, assume 400 kg/d dry solids $ 14,600.00 produced Equipment replacement costs assume $100,000/dewatering system 5% of cost $ 5,000.00 Subtotal $ 37,700.00

7 Electrical and SCADA Contract Maintenance assume 1 person, 8 hr/week, 52 weeks, $50/hr $ 20,800.00 Equipment replacement costs assume $1 m k of electrical and SCADA equipment $ 50,000.00 Subtotal $ 70,800.00

8 Labour Plant personnel Assume 2.5 FTEs, $80,000/year $ 200,000.00 Subtotal $ 200,000.00

9 Total $ 430,000.00

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Page 166 of 234 Table 2C DL 114 - MBBR-DAF Plant Cost Estimate

Capital Cost Estimate - MBBR-DAF Plant at DL 114 Assumptions: sized for 20 year average day design flow of approximately 2,000 m3/d, average domestic loading assumed small footprint MBBR-DAF plant no effluent pump station required at DL 114 Item Description Unit Quantity 2016 Unit Cost Estimated Cost Notes

1 Civil & SiteWork Site preparation m2 3000 $ 50.00 $ 150,000.00 includes excavation, clearing, fill material, top soil, compaction Site piping m 1000 $ 200.00 $ 200,000.00 includes piping into WWTP, from screen to MBBR, from MBBR to DAF, from DAF to UV from UV to FM tie in, from MBBR to sludge storage, sludge storage to dewatering Landscaping m2 600 $ 10.00 $ 6,000.00 allowance Tie-ins each 3 $ 5,000.00 $ 15,000.00 tie into WWTP, tie into outfall, tie into potable water Asphalt m2 600 $ 50.00 $ 30,000.00 assume site is paved Access road m2 480 $ 50.00 $ 24,000.00 assume 80m of 6m wide gravel road Subtotal $ 425,000.00

Pumps, valves and other ancillary LS $ 100,000.00 allowance equipment Odour control LS $ 500,000.00 odour control, activated carbon or chemical scrubber Construction and Installation LS $ 2,727,500.00 assume 100% of equipment costs Effluent pump station LS $ - assume flow to outfall by gravity Subtotal $ 5,455,000.00

3 Structural & Architectural Administration building m2 300 $ 2,500.00 $ 750,000.00 with office, bathroom, SCADA system, small lab, HVAC, assuming architectural enhancements Process building m2 600 $ 2,000.00 $ 1,200,000.00 includes various piping, equipment, concrete, minor architectural enhancements Maintenance and Storage building m2 150 $ 150.00 $ 22,500.00 basic metal frame structure Structural Concrete m3 500 $ 2,000.00 $ 1,000,000.00 concrete channels for screen, UV, splitter box, MBBRs, Subtotal $ 2,972,500.00 storage tank

4 Electrical & SCADA Power Supply & Distribution LS $ 300,000.00 allowance MCC's and Control Panel LS $ 200,000.00 allowance Instrumentation & Controls LS $ 350,000.00 allowance Genset LS $ 500,000.00 allowance Lighting & Utilities LS $ 50,000.00 allowance Site Power LS $ 100,000.00 allowance Electrical Infrastructure $ 200,000.00 allowance for cable trays, conduits, pull boxes etc Subtotal $ 1,700,000.00

5 Subtotal $ 10,528,500.00 6 Engineering & Contingency, 30% $ 3,158,550.00 15% engineering, 15% contingency 7 Total $ 13,690,000.00

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Page 167 of 234 Table 2D DL 114 - MBBR-DAF Plant Cost Estimate O&M Cost Estimate - MBBR-DAF Plant at DL 114 Assumptions: small footprint MBBR-DAF plant

Item Description Calculation Estimated Annual Cost

1 Headworks Disposing of screenings 1 hr/week x 52 weeks/year x $50/hr $ 2,600.00 Equipment replacement costs Assume 5% of $300k $ 15,000.00 Power for screening, grit removal Assume 30 HP $ 15,500.00 Subtotal $ 33,100.00

2 Secondary Treatment (MBBRs) Equipment replacement assume 5% on $1 m of equipment $ 50,000.00 Subtotal $ 50,000.00

3 Aeration Contract Maintenance 1 person x 2 hr/week x 52 weeks/hr x $50/hr $ 5,200.00 Blower power 3 blowers, 30 HP each, 2 operating, 1 standby $ 31,000.00 Equipment replacement costs assume $50,000/blower, 5% of capital $ 7,500.00 Subtotal $ 43,700.00

4 Clarification (DAFs) Power 2 DAFs, assume 10 HP each, 1 operating, 1 standby $ 5,000.00

Polymer addition assume 10 kg polymer per dry ton, $10/kg, assume 400 kg/d dry solids produced $ 14,600.00 Equipment replacement costs assume $100,000/DAF, 5% of capital $ 10,000.00 Subtotal $ 29,600.00

5 Pumps Contract Maintenance assume 1 person, 2 hr/week, 52 weeks, $50/hr $ 5,200.00 Power assume 2 pumps, 5 HP each, 1 running, 1 standby $ 1,000.00 Equipment replacement costs assume $50,000/pump, 5% of cost $ 5,000.00 Subtotal $ 6,200.00

6 Disinfection Contract Maintenance assume 1 person, 2 hr/week, 52 weeks, $50/hr $ 5,200.00 Power assume 20 HP $ 10,300.00 Equipment replacement costs assume $120,000/UV system 5% of cost $ 6,000.00 Subtotal $ 21,500.00

7 Dewatering Contract Maintenance assume 1 person, 4 hr/week, 52 weeks, $50/hr $ 10,400.00 Power assume 30 HP, operating half the time $ 7,700.00 Polymer assume 10 kg polymer per dry ton, $10/kg, assume 400 kg/d dry solids produced $ 14,600.00 Equipment replacement costs assume $100,000/dewatering system 5% of cost $ 5,000.00 Subtotal $ 37,700.00

8 Electrical and SCADA Contract Maintenance assume 1 person, 8 hr/week, 52 weeks, $50/hr $ 20,800.00 Equipment replacement costs assume $1 m of electrical and SCADA equipment $ 50,000.00 Subtotal $ 70,800.00

9 Labour Plant personnel Assume 2.5 FTEs, $80,000/year $ 200,000.00 Subtotal $ 200,000.00

10 Total $ 493,000.00

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Page 168 of 234 Table 2E DL 114 - Conveyance Cost Estimate

Capital & O&M Cost Estimate - Conveyance to DL114 Site Assumptions: Costs are for new infrastructure required for the WWTP Costs do not include upgrades of old infrastructure Costs do not include ROW, land purchase etc Capital Cost Estimate Item Description Estimated 2016 Cost Notes 1 New Pump Stations PS-A $ 200,000.00 small pump station PS-B $ 675,000.00 ~35 HP pump station PS-C $ 625,000.00 ~20 HP pump station Subtotal $ 1,500,000.00

2 New Forcemain and Outfall Land Section PS-A to WWTP $ 200,000.00 approx 500 m of 100 mm FM PS-B to WWTP $ 536,000.00 approx 800 m of 300 mm FM PS-C to WWTP $ 735,000.00 approx 1500 m of 200 mm FM WWTP to Outfall $ 335,000.00 approx 500 m of 300 mm FM Subtotal $ 1,806,000.00

3 Outfall Marine contractor mob/demob $ 15,000.00 allowance Outfall improvements $ 50,000.00 repair hole in outfall Outfall extension $ 12,000.00 assume 15 m extension Replace diffuser $ 20,000.00 assume 3 ports, 40 m long Subtotal $ 97,000.00

4 Subtotal $ 3,403,000.00 5 Engineering & Continency $ 1,020,900.00 6 Total $ 4,424,000.00

Annual O&M Cost Estimate Item Description Estimated Cost Notes 1 Pump Stations Labour $ 13,000.00 assume 2 hr/week per PS at $50/hr Power $ 10,000.00 assume $515/HP Repairs $ 15,000.00 assume 1% of capital cost Subtotal $ 38,000.00

2 Forcemain Maintenance $ 20,000.00 allowance Subtotal $ 20,000.00

3 Outfall Annual maintenance $ 10,000.00 assume diver inspection 2x per year at $5000 each Subtotal $ 10,000.00

4 Subtotal $ 68,000.00

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Page 169 of 234 Table 3A DL 117 - SBR Plant Cost Estimate

Capital Cost Estimate - SBR Plant at DL 117 Assumptions: sized for 20 year average day design flow of approximately 2,000 m3/d, average domestic loading assumed large footprint sequencing batch reactor plant effluent pump station is required Item Description Unit Quantity 2016 Unit Cost Estimated Cost Notes

1 Civil & Sitework Site preparation m2 9600 $ 50.00 $ 480,000.00 site is approx 80 m by 120 m; unit cost includes excavation, clearing, fill material, top soil, compaction Site piping m 1000 $ 200.00 $ 200,000.00 includes piping into WWTP, from screen to SBRs, from SBR to UV from UV to FM tie in, from SBR to sludge storage, sludge storage to dewatering Landscaping m2 1920 $ 10.00 $ 19,200.00 assume around administration building only Tie-ins each 3 $ 5,000.00 $ 15,000.00 tie into WWTP, tie into outfall, tie into potable water asphalt m2 1920 $ 50.00 $ 96,000.00 assume paving of site access road m2 4200 $ 50.00 $ 210,000.00 700 m of 6 m wide gravel road Subtotal $ 1,020,200.00

2 Treatment Process Grit removal equipment LS $ 230,000.00 vortex unit w/ grit pump, quote from Claro Process equipment LS $ 540,500.00 SBR hardware, aeration system, blowers, sludge pumps, quote from Parkson Screen LS $ 230,000.00 6 mm screens and press, quote from Claro UV disinfection LS $ 133,285.00 UV disinfection, quote from Wedeco Centrifuge LS $ 552,000.00 centrifuge w/ sludge pump, flow meter, polymer system, discharge conveyor, control panel, quote from Andritz Pumps, valves and other ancillary equipment LS $ 100,000.00 allowance Odour control LS $ 250,000.00 HVAC in headworks & sludge thickening/dewatering building w/ biofilter for odour control Construction and Installation LS $ 2,035,785.00 assume 100% of equipment costs Effluent pump station LS $ 900,000.00 assume same size as new PS-B Subtotal $ 4,971,570.00

3 Structural & Architectural Administration building m2 300 $ 2,500.00 $ 750,000.00 with office, bathroom, SCADA system, small lab Headworks building m2 300 $ 150.00 $ 45,000.00 headworks screens & grit removal is inside Sludge thickening & dewatering building m2 300 $ 150.00 $ 45,000.00 sludge thickening & dewatering equipment is inside Electrical/blowers building m2 400 $ 150.00 $ 60,000.00 electrical & blowers building Maintenance shop & storage m2 450 $ 150.00 $ 67,500.00 maintenance and storage shop Structural Concrete m3 500 $ 2,000.00 $ 1,000,000.00 concrete for screen, UV, splitter box, 2 SBR tanks, sludge storage Subtotal $ 1,967,500.00

4 Electrical & SCADA Power Supply & Distribution LS $ 300,000.00 allowance MCC's and Control Panel LS $ 200,000.00 allowance Instrumentation & Controls LS $ 300,000.00 allowance Genset LS $ 500,000.00 allowance Lighting & Utilities LS $ 75,000.00 allowance Site Power LS $ 100,000.00 allowance Electrical Infrastructure $ 300,000.00 allowance for cable trays, conduits, pull boxes etc Subtotal $ 1,775,000.00

5 Subtotal $ 9,734,270.00 6 Engineering & Contingency, 30% $ 2,920,281.00 15% engineering, 15% contingency 7 Total $ 12,655,000.00

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Page 170 of 234 Table 3B DL 117 - SBR Plant Cost Estimate O&M Cost Estimate - SBR Plant at DL 117 Assumptions: large footprint sequencing batch reactor plant

Item Description Calculation Estimated Annual Cost

2 Secondary Treatment & Clarification (SBRs) Equipment replacement assume 5% $500 k of equipment $ 25,000.00 Subtotal $ 25,000.00

4 Pumps Contract Maintenance assume 1 person, 2 hr/week, 52 weeks, $50/hr $ 5,200.00 Power assume 4 pumps, total of 40 HP, running 50%, $ 10,300.00 accounts for effluent PS Equipment replacement costs assume $50,000/pump, 5% of cost $ 5,000.00 Subtotal $ 20,500.00

6 Dewatering Contract Maintenance assume 1 person, 4 hr/week, 52 weeks, $50/hr $ 10,400.00 Power assume 30 HP, operating half the time $ 7,700.00 Polymer assume 10 kg polymer per dry ton, $10/kg, assume $ 14,600.00 400 kg/d dry solids produced Equipment replacement costs assume $100,000/dewatering system 5% of cost $ 5,000.00 Subtotal $ 37,700.00

7 Electrical and SCADA Contract Maintenance assume 1 person, 8 hr/week, 52 weeks, $50/hr $ 20,800.00 Equipment replacement costs assume $1 m k of electrical and SCADA equipment $ 50,000.00

Subtotal $ 70,800.00

8 Labour Plant personnel Assume 2.5 FTEs, $80,000/year $ 200,000.00 Subtotal $ 200,000.00

9 Total $ 445,000.00

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Page 171 of 234 Table 3C DL 117 - MBBR-DAF Plant Cost Estimate

Capital Cost Estimate - MBBR-DAF Plant at DL 117 Assumptions: sized for 20 year average day design flow of approximately 2,000 m3/d, average domestic loading assumed small footprint MBBR-DAF plant effluent pump station required Item Description Unit Quantity 2016 Unit Cost Estimated Cost Notes

1 Civil & SiteWork Site preparation m2 3000 $ 50.00 $ 150,000.00 includes excavation, clearing, fill material, top soil, compaction Site piping m 1000 $ 200.00 $ 200,000.00 includes piping into WWTP, from screen to MBBR, from MBBR to DAF, from DAF to UV from UV to FM tie in, from MBBR to sludge storage, sludge storage to dewatering Landscaping m2 600 $ 10.00 $ 6,000.00 allowance Tie-ins each 3 $ 5,000.00 $ 15,000.00 tie into WWTP, tie into outfall, tie into potable water Asphalt m2 600 $ 50.00 $ 30,000.00 assume site is paved Access road m2 4200 $ 50.00 $ 210,000.00 assume 700m of 6m wide gravel road Subtotal $ 611,000.00

2 Treatment Process Grit removal LS $ 230,000.00 vortex unit w/ grit pump, quote from Claro MBBR/DAF/UV equipment LS $ 1,345,500.00 includes screens, MBBR equipment, DAFs, blowers, sludge holding tanks, UV disinfection, sludge pumps, chemical feed equipment quote from Veolia Dewatering equipment LS $ 552,000.00 centrifuge w/ sludge pump, flow meter, polymer system, discharge conveyor, control panel, quote from Andritz Pumps, valves and other ancillary equipment LS $ 100,000.00 allowance Odour control LS $ 500,000.00 odour control, activated carbon or chemical scrubber Construction and Installation LS $ 2,727,500.00 assume 100% of equipment costs Effluent pump station LS $ 900,000.00 assume pump station is similar size to new PS-B Subtotal $ 6,355,000.00

5 Subtotal $ 11,638,500.00 6 Engineering & Contingency, 30% $ 3,491,550.00 15% engineering, 15% contingency 7 Total $ 15,130,000.00

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Page 172 of 234 Table 3D DL 117 - MBBR-DAF Plant Cost Estimate

O&M Cost Estimate - MBBR-DAF Plant at DL 117 Assumptions: small footprint MBBR-DAF plant

Item Description Calculation Estimated Annual Cost

2 Secondary Treatment (MBBRs) Equipment replacement assume 5% on $1 m of equipment $ 50,000.00 Subtotal $ 50,000.00

4 Clarification (DAFs) Power 2 DAFs, assume 10 HP each, 1 operating, 1 standby $ 5,000.00 Polymer addition assume 10 kg polymer per dry ton, $10/kg, assume 400 kg/d dry solids produced $ 14,600.00 Equipment replacement costs assume $100,000/DAF, 5% of capital $ 10,000.00 Subtotal $ 29,600.00

5 Pumps Contract Maintenance assume 1 person, 2 hr/week, 52 weeks, $50/hr $ 5,200.00 Power assume total of 40 HP, running 50%, accounts for effluent PS $ 10,300.00 Equipment replacement costs assume $50,000/pump, 5% of cost $ 5,000.00 Subtotal $ 20,500.00

9 Labour Plant personnel Assume 2.5 FTEs, $80,000/year $ 200,000.00 Subtotal $ 200,000.00

10 Total $ 507,000.00

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Page 173 of 234 Table 3E DL 117 - Conveyance Cost Estimate Capital & O&M Cost Estimate - Conveyance to DL117 Site Assumptions: Costs are for new infrastructure required for the WWTP Costs do not include upgrades of old infrastructure Costs do not include ROW, land purchase etc Capital Cost Estimate Item Description Estimated 2016 Cost Notes 1 New Pump Stations PS-A $ 200,000.00 small pump station PS-B $ 975,000.00 ~35 HP pump station PS-C $ 625,000.00 ~20 HP pump station Subtotal $ 1,800,000.00

2 New Forcemain and Outfall Land Section PS-A to WWTP $ 120,000.00 approx 500 m of 100 mm FM PS-B to WWTP $ 1,005,000.00 approx 800 m of 300 mm FM PS-C to WWTP $ 539,000.00 approx 1500 m of 200 mm FM WWTP to Outfall $ 804,000.00 approx 500 m of 300 mm FM Subtotal $ 2,468,000.00

3 Outfall Marine contractor mob/demob $ 15,000.00 allowance Outfall improvements $ 50,000.00 repair hole in outfall Outfall extension $ 12,000.00 extension to bedrock Replace diffuser $ 20,000.00 assume 3 ports, 40 m long Subtotal $ 97,000.00

4 Subtotal $ 4,365,000.00 5 Engineering & Continency $ 1,309,500.00 6 Total $ 5,674,500.00

Annual O&M Cost Estimate Item Description Estimated Cost Notes 1 Pump Stations Labour $ 13,000.00 assume 2 hr/week per PS at $50/hr Power $ 13,000.00 assume $515/HP Repairs $ 18,000.00 assume 1% of capital cost Subtotal $ 44,000.00

2 Forcemain Maintenance $ 20,000.00 allowance Subtotal $ 20,000.00

3 Outfall Annual maintenance $ 10,000.00 assume diver inspection 2x per year at $5000 each Subtotal $ 10,000.00

4 Subtotal $ 74,000.00

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Page 174 of 234 Table 4 DL 114 and DL 117 Residuals Management

Residuals Management Assumptions: Costs do not include ROW, land purchase etc. Residuals options are the same for the DL 114 and DL 117 sites

Capital Cost Estimate Item Unit Quantity 2016 Unit Cost Estimated Cost Notes 1 Mixer & conveyor each 1 $ 100,000.00 $ 100,000.00 quote from Transform Compost Systems Aeration system LS 1 $ 75,000.00 $ 75,000.00 quote from Transform Compost Systems Screening equipment LS 1 $ 45,000.00 $ 45,000.00 Concrete pad m3 180 $ 2,500.00 $ 450,000.00 assume 30 m by 30 m by 0.2 m concrete pad with aeration equipment Quonset covers each 3 $ 35,000.00 $ 105,000.00 Lock block walls m2 300 $ 300.00 $ 90,000.00 Electrical LS $ 44,000.00 assume 20% of process equipment Installation and construction $ 909,000.00 assume 100% of equipment cost Front end loader each 1 $ 100,000.00 $ 100,000.00 allowance

2 Subtotal $ 1,918,000.00 3 Engineering & Contingency, 30% $ 575,400.00 15% engineering, 15% contingency 4 Total $ 2,493,000.00

Annual O&M Cost Estimate Item Unit Quantity 2016 Unit Cost Estimated Cost Notes Power for blending, conveyors, aeration blowers HP 30 $ 350.00 $ 5,000.00 assume 30 HP for that equipment, running 1/3rd of 1 etc. the time Labour hours 832 $ 50.00 $ 42,000.00 assume 1 operator, 16 hours/week Maintenance $ 10,000.00 assume 1% of equipment cost Sludge trucking costs loads 75 $ 120.00 $ 9,000.00 assume 2.5 m3/d --> 915 m3/yr, round trip 0.5 hr, Wood waste $ - assume12 m3/load free Wood waste trucking costs loads 230 $ 800.00 $ 184,000.00 assume 7.5 m3/d --> 2750 m3/yr, assume 12 m3 per load, assume coming from Port Alberni, could be less if a local source is found

2 Subtotal $ 250,000.00

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Page 175 of 234 LEGEND DESIGN POPULATION 5,000 FUTURE EXPANSION HEADWORKS x SCREENING & SCREENINGS PARKING W/C x GRIT REMOVAL & CLARIFICATION SLUDGE

x PUMP STATION DEWATERING TOTAL SITE AREA

vcgjz0 INCLUDING 50m WIDE BUFFER ALL AROUND ODOUR = APPROX. 2.4ha CONTROL LAST SAVED BY: ADMIN. PLANT FOOTPRINT USING MBBR PROCESS TOP FLOOR MBBR MBBR $3352;KD Pð

60m #1 #2 Grace Zhang SLUDGE STORAGE NOTE: ELECTRICAL FOR FUTURE EXPANSION, THE SLUDGE PLOTTED BY: UNDER STORAGE TANK WOULD BECOME A THIRD MBBR 1:1 DAF DAF UV #1 #2 TANK AND THE UV WOULD BE MOVED TO ALLOW FOR A THIRD DAF. PLOT SCALE: BLOWERS Figure 1A

MAINTENANCE SHOP & STORAGE

50m

PLANT LAYOUT Scale: 1:500

G:\D&K CAD Drawings\DKSERVER P Share\Drawings\TOFINO\D-B1201\(F) Figures\D-B1201.00 - FIGURE 1A 1B.DWG G:\D&K CAD Drawings\DKSERVER P Share\Drawings\TOFINO\D-B1201\(F) TOFINO STAGE 3 LWMP Path

Page 40of 47 PHASE 2 - DETAILED ASSESSMENTS EXAMPLE SITE PLAN FOR

Page 176of234 North Vancouver Office 210-889 Harbourside Drive 09 Aug 2016 @ 1:43 PM MBBR-DAF OPTION 604-990-4800 North Vancouver BC V7P 3S1, Canada DRAWN BY: GZ/RB DWG. No. D-B1201.00 FIGURE 1A Plot Date PARKING HEADWORKS SBR #1 UV x SCREENING & SCREENINGS W/C AND x GRIT REMOVAL & CLARIFICATION TERTIARY LEGEND x PUMP STATION FILTRATION DESIGN POPULATION 5,000

ADMIN. FUTURE EXPANSION SBR #2 BUILDING

PLANT ELECTRICAL AND BLOWER

TOTAL SITE AREA

vcgjz0 INCLUDING 50m WIDE FUTURE BUFFER ALL AROUND AERATION = APPROX. 4ha BLOWERS

LAST SAVED BY: PARKING

80m PLANT FOOTPRINT USING SBR PROCESS ODOUR $3352;KD Pð Grace Zhang CONTROL

FUTURE NOTE:

PLOTTED BY: 3/$17)22735,17&$1%(5('8&('72Pð 1:1 USING A SPACE-SAVING TECHNOLOGY SUCH AS MBBR/DAF. THIS WOULD REDUCE THE TOTAL MAINTENANCE SITE AREA INCLUDING 50m WIDE BUFFER ALL SHOP &

PLOT SCALE: AROUND TO ABOUT 2.4 ha STORAGE Figure 1B

SLUDGE THICKENING BINS ETC. SLUDGE SLUDGE FUTURE AND STORAGE STORAGE DEWATERING COVERED STORAGE

120m

PLANT LAYOUT Scale: 1:500

G:\D&K CAD Drawings\DKSERVER P Share\Drawings\TOFINO\D-B1201\(F) Figures\D-B1201.00 - FIGURE 1A 1B.DWG G:\D&K CAD Drawings\DKSERVER P Share\Drawings\TOFINO\D-B1201\(F) TOFINO STAGE 3 LWMP Path

Page 41of 47 PHASE 2 - DETAILED ASSESSMENTS EXAMPLE SITE PLAN FOR

Page 177of234 North Vancouver Office 210-889 Harbourside Drive 09 Aug 2016 @ 1:43 PM SEQUENCING BATCH REACTOR OPTION 604-990-4800 North Vancouver BC V7P 3S1, Canada DRAWN BY: GZ/RB DWG. No. D-B1201.00 FIGURE 1B Plot Date FIRST STREET OUTFALL (ABANDON) N NEW PS-B PS-1

NOTES:

CEDAR 1. NEW PS-A AT THE END OF CEDAR STREET NEW PS-A STREET WITH FLOW TO NEW WWTP SITE. OUTFALL PROPOSED (REPAIR) WWTP SITE 2. NEW PS-B AT FIRST STREET OUTFALL WITH FLOW TO NEW WWTP SITE.

kbehnka 3. NEW PS-C AT INDUSTRIAL WAY WITH FLOW DISTRICT TO NEW WWTP SITE. (FOLLOWS TRAIL) LOT 114 4. REPAIR CEDAR STREET OUTFALL, ABANDON LAST SAVED BY: PS-4 FIRST STREET OUTFALL.

Kirsten Behnka NEW PS-C PLOTTED BY: 1:2.585 PLOT SCALE: FIGURE 2A

LEGEND:

EXISTING SEWER / FORCEMAIN

PROPOSED SEWER / FORCEMAIN PS-7 EXISTING OUTFALLS

PROPOSED OUTFALL

EXISTING PUMP STATION

PROPOSED PUMP STATION 1:25000 @ ANSI B 0 250 500 750 1000 1250 m G:\D&K CAD Drawings\DKSERVER P Share\Drawings\TOFINO\D-B1201\(F) Figures\D-B1201.00 - FIGURE 2A.DWG G:\D&K CAD Drawings\DKSERVER P Share\Drawings\TOFINO\D-B1201\(F)

Path TOFINO STAGE 3 LWMP Page 42of 47 PHASE 2 - DETAILED ASSESSMENT KEY PLAN FOR PROPOSED SITE AT DL114 210-889 Harbourside Drive Page 178of234 North Vancouver Office 17 Aug 2016 @ 11:17 AM 604-990-4800 North Vancouver BC V7P 3S1, Canada FIGURE 2A DRAWN BY: EK DWG. No. Plot Date

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Plot Date 11 Aug 2016 @ 10:27 AM Path G:\D&K CAD Drawings\DKSERVER P Share\Drawings\TOFINO\D-B1201\(C) Civil\+Civil3D\WORKING FOLDER\DL114_location_detail_ 2B 2C.dwg FIGURE 2B PLOT SCALE: 1:2.585 PLOTTED BY: Grace Zhang LAST SAVED BY: vcgjz0 PS-A DRAWN BY: EK 604-990-4800 North Vancouver Office

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Plot Date 15 Aug 2016 @ 2:47 PM Path G:\D&K CAD Drawings\DKSERVER P Share\Drawings\TOFINO\D-B1201\(C) Civil\+Civil3D\WORKING FOLDER\DL114_location_detail_ 2B 2C.dwg FIGURE 2C PLOT SCALE: 1:2.585 PLOTTED BY: Grace Zhang LAST SAVED BY: kbehnka PS-A DRAWN BY: EK 604-990-4800 North Vancouver Office

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NOTES: CEDAR 1. NEW PS-A AT THE END OF CEDAR STREET STREET NEW PS-A WITH FLOW TO NEW WWTP SITE. OUTFALL (REPAIR) 2. NEW PS-B AT FIRST STREET OUTFALL WITH FLOW TO NEW WWTP SITE.

kbehnka 3. NEW PS-C AT INDUSTRIAL WAY WITH FLOW PROPOSED TO NEW WWTP SITE. (FOLLOWS TRAIL) DISTRICT WWTP SITE LOT 117 4. REPAIR CEDAR STREET OUTFALL, ABANDON LAST SAVED BY: PS-4 FIRST STREET OUTFALL.

Kirsten Behnka NEW PS-C PLOTTED BY: 1:2.585 PLOT SCALE: FIGURE 3A

LEGEND:

EXISTING SEWER / FORCEMAIN

PROPOSED SEWER / FORCEMAIN PS-7 EXISTING OUTFALLS

PROPOSED OUTFALL

EXISTING PUMP STATION

PROPOSED PUMP STATION 1:25000 @ ANSI B 0 250 500 750 1000 1250 m G:\D&K CAD Drawings\DKSERVER P Share\Drawings\TOFINO\D-B1201\(F) Figures\D-B1201.00 - FIGURE 3A.DWG G:\D&K CAD Drawings\DKSERVER P Share\Drawings\TOFINO\D-B1201\(F)

Path TOFINO STAGE 3 LWMP Page 45of 47 PHASE 2 - DETAILED ASSESSMENT

210-889 Harbourside Drive KEY PLAN FOR PROPOSED SITE DL117 Page 181of234 North Vancouver Office 17 Aug 2016 @ 11:41 AM 604-990-4800 North Vancouver BC V7P 3S1, Canada FIGURE 3A DRAWN BY: EK DWG. No. Plot Date

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Plot Date 15 Aug 2016 @ 2:47 PM Path G:\D&K CAD Drawings\DKSERVER P Share\Drawings\TOFINO\D-B1201\(C) Civil\+Civil3D\WORKING FOLDER\DL117_FIGURE 3B 3C.dwg FIGURE 3C PLOT SCALE: 1:2.585 PLOTTED BY: Grace Zhang LAST SAVED BY: kbehnka25

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10 5 5 TOFINO COMMUNITY HALL AND EMERGENCY CARE CENTRE LEGEND * FIGURE 3C DL117: MBBR-DAF OPTION PHASE 2 - DETAILED ASSESSMENT TOFINO STAGE 3 LWMP )22735,17:,7+%8))(5§KD 3/$17)22735,17§Pð KD INDEX CONTOUR (5m) PROPOSED WWTP SITE RIPARIAN ASSESSMENT AREA MINOR CONTOUR (1m) EXISTING PUMP STATION PROPOSED PUMP STATION EXISTING SEWER / FORCEMAIN CREEK 50M BUFFER WALKING TRAIL @ ANSI B 1:5000 0 50 100 150 N 200 m

Page 183 of 234 of 183 Page Page 47 of 47 of 47 Page

Plot Date 15 Aug 2016 @ 2:47 PM Path G:\D&K CAD Drawings\DKSERVER P Share\Drawings\TOFINO\D-B1201\(C) Civil\+Civil3D\WORKING FOLDER\DL117_FIGURE 3B 3C.dwg FIGURE 3B PLOT SCALE: 1:2.585 PLOTTED BY: Grace Zhang LAST SAVED BY: kbehnka25

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10 5 5 TOFINO COMMUNITY HALL AND EMERGENCY CARE CENTRE LEGEND * FIGURE 3B DL117: SBR OPTION PHASE 2 - DETAILED ASSESSMENT TOFINO STAGE 3 LWMP )22735,17:,7+%8))(5§KD 3/$17)22735,17§Pð KD INDEX CONTOUR (5m) PROPOSED WWTT PLANT SITE RIPARIAN ASSESSMENT AREA MINOR CONTOUR (1m) EXISTING PUMP STATION PROPOSED PUMP STATION EXISTING SEWER / FORCEMAIN CREEK 50m BUFFER WALKING TRAIL @ ANSI B 1:5000 0 50 100 150 N 200 m JOINT LIQUID WASTE MANAGEMENT ADVISORY COMMITTEE DISTRICT OF TOFINO

October 18, 2016 at 1:00 PM Council Chamber

MINUTES

PRESENT: Josie Osborne, Chair Councillor Greg Blanchette, Alternate Bob MacPherson, Chief Administrative Officer Nyla Attiana, Manager of Financial Services Ricardo Araya, Manager of Engineering and Public Works David Dennis, Representative of Tla-o-qui-aht First Nation Jennifer Dart, Representative of Business Groups Eileen Floody, Representative of Environmental Groups Juliet Van Vliet, Tofino Resident Representative Ryan Orr, Tofino Resident Representative Aaron Rodgers, Manager of Community Sustainablility Dana Hawkins, Planner Elizabeth Yuhasz, Office Assistant Public ABSENT: James Costello, Representative of Generators of Large Liquid Waste Representative of Parks Canada Representative of ACRD Representative of MoE Representative of Local Fisheries Interests

1. CALL MEETING TO ORDER

Chair Osborne called the meeting to order at 1:01 p.m.

2. ADOPTION OF AGENDA

Motion: Moved and Seconded by Floody/Dennis THAT the October 18, 2016, Joint Liquid Waste Management Advisory Committee agenda be adopted. CARRIED

3. ADOPTION OF MINUTES

3.1 Minutes of the Joint Liquid Waste Management Advisory Committee Meeting held September 13, 2016

Motion: Moved and Seconded by Dart/MacPherson THAT the minutes of the Joint Liquid Waste Management Advisory Committee meeting held September 13, 2016 be adopted. CARRIED

4. BUSINESS ARISING FROM THE MINUTES

October 18, 2016 Joint Liquid Waste Management Advisory Committee Minutes Page 1 of 4

Page 184 of 234 4.1 None

5. DELEGATIONS

5.1 Observations from Field Reconnaissance Tour (Roger Warren and Ron Waltz, Opus DaytonKnight)

Opus DaytonKnight delivered a presentation regarding the field reconnaissance tour done at 9:00 am on October 18th. Opus DaytonKnight noted:  Both lots offer excellent forest buffer for noise, odour mitigation and aesthetic considerations.  Each site could also provide Energy Heat Exchange capabilities.  DL114 has more marshy areas, wetlands, and large rock beds leading to increased site work concerns. Initially, it was believed that DL114 offered more cost savings, but having done more site visits, it seems that this may not be the case.  Opus DaytonKnight is recommending DL117 for the following reasons o Close proximity to the Public Works yard/office and Industrial Way; o Access for trucks (both during construction as well as operation); o Traffic would be kept from going through downtown during the busy summer seasons.

Committee members discussed that the marshland in and around DL114 is home to the northern red legged frog, which is potentially on an endangered species list.

5.2 Vision to Action Tool (Presentation from Community Sustainability Staff)

Aaron Rodgers, Manager of Community Sustainability, presented the Vision to Action Tool, a tool used to gauge the sustainability of a project. The tool compared DL114 and DL117 in the following 5 Community Topic Areas:  Homes and Neighborhoods  Transportation and infrastructure  Community Living  Economic Development  Natural Environment

Rodgers noted that this is the first time staff have had a chance to use this tool for a project and they were using all the information available to them at the time. There would be potential changes to the measurements if information brought forward at the JLWMAC was input into the tool.

Using this tool, DL114 and DL117 scored very close and, if the information regarding cost presented by Opus DaytonKnight was taken into consideration, the scores could be even closer. Rodgers suggested that in future the tool could be used by the Committee during a meeting for future comparisons.

6. COMMUNICATIONS

6.1 Summary of Recent Communications www.tofino.ca/lwmp

6.2 Internal Stakeholder Feedback  Summary of Community Feedback (Verbal Reports from Committee Members)  Written Feedback (Attachments)

October 18, 2016 Joint Liquid Waste Management Advisory Committee Minutes Page 2 of 4

Page 185 of 234

The Committee received and discussed all correspondence to date. Further discussion about community feedback took place during the report section of the agenda.

6.3 External Stakeholder Feedback (Verbal Report from Blake Medlar)

Blake Medlar will be meeting with Kirsten White from the Ministry of Environment to give and update and receive feedback on the WWTP project.

7. REPORTS

7.1 Waste Water Treatment Plant Tour (Committee Discussion)  Ladysmith  Sooke  Nanoose

Bob MacPherson presented on the three different facilities that were visited on the waste water treatment plant tour. He presented:  The differences in facilities, the proximity of plants to residences and any complaints or issues that had arisen from the plants.  The plant operators indicated that they communicate with the communities in their area asking them to call the plant if any noise or odour problems arise.

MacPhearson also presented pictures and information about other plants that were not visited, as well as heat recovery options. Opus DaytonKnight explained specific tertiary treatment options that some plants must do.

7.2 Waste Water Treatment Plant Tour (Committee Discussion)  Ladysmith  Sooke  Nanoose

Committee members discussed the proposed sites: DL114  Not as much cost saving as initially thought;  More negative feedback about the WWTP being built on DL114 from nearby residents over proximity, odour, aesthetics;  Community members see the area around DL114 as more of a "recreation hub";  Information from Opus DaytonKnight suggests it could be a more complicated build;  Red Legged Frog and marsh environment.

DL117  Close to an industrial area, including the Public Works yard;  Already has truck traffic;  Not as many residential properties or community facilities nearby;  Functionally and geologically a better choice;  Use of land in the South part of the lot will offer less disturbance to the surrounding forest.

Committee members discussed that even with increased education and understanding about odour mitigation, there remain persistent concerns from the community. Chair Osborne asked if there were any other ideas or comments that needed to be brought forward.

October 18, 2016 Joint Liquid Waste Management Advisory Committee Minutes Page 3 of 4

Page 186 of 234 Motion: Moved and Seconded by MacPherson/Floody THAT the Joint Liquid Waste Management Advisory Committee endorse District Lot 117 as the preferred location for the Waste Water Treatment Plant with a final location to be determined based on site criteria and cost. CARRIED

8. NEW BUSINESS

8.1 Next Steps (Opus DaytonKnight)

Opus DaytonKnight outlined the next steps in the process towards building a Waste Water Treatment Plant:  Narrowing the site selection - final site selection should be done in early 2017;  Site plan and conveyance;  Financing options;  Discussion of treatment types;  Open House for final site selection and design.

Bob MacPherson brought forward information about a grant that the District of Tofino will be applying for from the Ministry of Environment.

8.2 Juliet Van Vliet announced that she will be stepping down from the Committee in the New Year.

9. 15 MINUTE QUESTION PERIOD

9.1 None

10. ADJOURNMENT

Motion: Moved and Seconded by Dennis/Aarya THAT the October 18, 2016, Joint Liquid Waste Management Advisory Committee meeting be adjourned at 2:47 p.m. CARRIED

CERTIFIED CORRECT:

Bob MacPherson, Recording Secretary Mayor Osborne, Chair

October 18, 2016 Joint Liquid Waste Management Advisory Committee Minutes Page 4 of 4

Page 187 of 234 CORPORATION OF THE DISTRICT OF TOFINO

District of Tofino 2017-2020 Taxation Exemption Bylaw No. 1226, 2016

Effective Date –, 2016

Page 188 of 234 DISTRICT OF TOFINO

BYLAW NO. 1226, 2016

A Bylaw to exempt certain lands and improvements in the District of Tofino from taxation for the years 2017-2020.

WHEREAS pursuant to Section 224 of the Community Charter a council may, by bylaw, exempt land or improvements, or both from taxation;

AND WHEREAS the land or improvements, or both being exempt under this bylaw are being used in a manner permitted for exemption;

NOW THEREFORE the Council of the District of Tofino, in open meeting, enacts as follows:

1. Citation

This bylaw may be cited for all purposes as “District of Tofino 2017-2020 Taxation Exemption Bylaw No. 1226, 2016”

2. Exemptions

2.1. The Class 8 assessment value for the following described land only, related to the District of Tofino statutory right of way, is 100% exempt from taxation under section 224 (b) of the Community Charter for the years 2017-2020:

a) Roll 84.000 TELUS A portion of Lot 7, Class 8 Land only Communications Block 11, Plan Inc (District of VIP1615, District Lot Tofino SROW) 114, Clayoquot Land District

2.2. The described land or land and improvements in this section are exempt from taxation up to a total annual maximum of 2% of total budgeted municipal taxes in the year prior to the exemption less the value of exemptions in section 2.1 of this Bylaw. The exemptions will be calculated based on the assessment roll and tax rates in the year prior to the exemption. Should the total exemption in this section exceed the annual maximum, all properties will be proportionately reduced based on the assessment value eligible for the permissive tax exemption. The following properties are eligible for exemption under section 224(a), (c) and (f) of the Community Charter for the years 2017-2020:

a) Roll 42.000 Royal Canadian Lots 6 and 7, Block 7, Class 8 Land Legion No 65 Plan VIP717, District Branch Lot 114, Clayoquot and Improvements Land District

2017-2020 Taxation Exemption Bylaw No. 1226, 2016 2

Page 189 of 234 b) Roll 93.000 Tofino General Lot B, Plan VIP9535, Class 6 Land only Hospital District Lot 114, Foundation Clayoquot Land District

c) Roll 178.005 Tofino-Long Beach Lot 5, Plan VIP76054, Class 6 Land Chamber of District Lot 261, Commerce Clayoquot Land District and Improvements

d) Roll 36.002 Clayoquot Sound A portion of Lots 9 and Class 6 Land Community Theatre 10, Block 6, Plan VIP717, District Lot and Improvements 114, Clayoquot Land District

e) Roll 166.201 Tofino Salmon A portion of District Lot Class 6 Land Enhancement 132, Clayoquot Land Society District and Improvements

f) Roll 30.010 Anglican Synod Parcel B, Block 6, Plan Class 8 Land only Diocese of BC (St. VIP717, District Lot Columba Anglican 114, Clayoquot Land Church District

g) Roll 65.000 Bishop of Victoria Lot 4, Block 5, Plan Class 8 Land only (St. Francis of VIP1615, District Lot Assisi Catholic 114, Clayoquot Land Church District

3. Severability

If a portion of this bylaw is held invalid by a Court of competent jurisdiction, then the invalid portion must be severed and the remainder of this bylaw is deemed to have been adopted without the severed section, subsection, paragraph, subparagraph, clause or phrase.

4. Adoption:

This bylaw shall come into force and effect on the date of its adoption by Council.

READ A FIRST TIME on October 04, 2016

READ A SECOND TIME on October 04, 2016

READ A THIRD TIME on October 04, 2016

ADOPTED on , 2016

Josie Osborne, Mayor Robert MacPherson, Corporate Officer

2017-2020 Taxation Exemption Bylaw No. 1226, 2016 3

Page 190 of 234 585 - 1111 West Hastings Street Vancouver BC V6E 2J3 604 687 2281 GATEWAY DEVELOPMENT 5th Floor 844 Courtney Street Victoria BC V8W 1C4 250 383 0304 Page 191 of 234 PERMIT AREA 208 - 811 Manning Road NE Calgary AB T2E 7L4 403 398 2468 District of Tofino | March 2015 www.cityspaces.ca Page 192 of 234 TABLE OF CONTENTS

BACKGROUND 1 Purpose ...... 1 Relevant Planning Regulations ...... 2 Consultation ...... 4

GATEWAY DPA CONTEXT STATEMENT 7 Area Overview ...... 7 History ...... 8 Block & Parcel Patterns, Setbacks ...... 9 Topography ...... 11 Views ...... 13 Gateway Uses & The Surrounding Area ...... 14 Circulation, Pedestrian & Cycle Interface ...... 16 Building Character Observations ...... 16 Infrastructure Quality ...... 17 Character-Defining Elements ...... 18

VISION 19 Page 193 of 234 AUTHOR’S OBSERVATIONS 21

GATEWAY DEVELOPMENT PERMIT AREA | District of Toﬁno | March 2015 Page 194 of 234

March 2015 | District of Toﬁno | GATEWAY DEVELOPMENT PERMIT AREA BACKGROUND

PURPOSE

This iniave is an extension of work done during the OCP update in 2013, and of the Toﬁno Downtown Vitalizaon Plan in 2011.

During the OCP update and the development of the Vitalization Plan, the area known as the Gateway was highlighted as an important zone, demarcating the transition and arrival into the Tofino Downtown Village and core.

While the OCP developed guidelines for the Gateway area, it was felt that they were too similar to those of the Downtown Village area. The Gateway Development Permit Study’s specific purpose is to review the context of the area, and develop specific Form and Character Guidelines. The overall intent of this work is to determine the unique characteriscs of the Gateway area, define its essence within the greater community, and help shape and define its direcon for the future.

As per the Downtown Vitalizaon Plan, it is paramount to stay true to local character and quality, in order to maintain the authencity of Toﬁno. As was said during the Vitalizaon Plan process, “Build for the locals and the rest will follow”. Page 195 of 234

GATEWAY DEVELOPMENT PERMIT AREA | District of Toﬁno | March 2015 1 RELEVANT PLANNING REGULATIONS

Toﬁno’s Oﬃcial Community Plan (OCP) is the guiding planning document that provides a long-term vision for the community. The intent of the OCP is to establish goals, objecves, and policies that guide decisions in planning and land use management.

As indicated above, in Toﬁno’s current OCP (2013), the Gateway area is highlighted as a Development Permit Area. It is also discussed in policy secons related to growth management,community design and land use, commercial development, and tourism.

In brief, an overview of current OCP policies for the Gateway area include:

• Deﬁne the Gateway as a tourism desnaon • Encourage a mixed uses • Promote a high quality of building and site design • Avoid a highway commercial look Gateway from the water • Provide a high quality sense of entry to the Downtown • Promote a high quality pedestrian and bicycle circulaon that minimizes the need to drive • Share driveway accesses Other documents that discuss the Gateway area include: Cycling Master Plan, the Arts & Culture Master Plan, and the Toﬁno Downtown Vitalizaon Plan.

From the Cycling Master Plan, and in relaon to the mul-use path, there is desire to improve pedestrian and cycling infrastructure from Gibson to Fourth Street at a minimum. Signing the route is also a desire.

The Arts & Culture Master Plan discusses invesng in public art as a transformave tool for the main gateway into Tofino. It idenfies an opportunity to create opons for a formal gateway into the Downtown. The outcome would be mul-faceted – to idenfy Tofino as a place for arts and culture, as a visual cue that to the village core entrance, and as a welcoming symbol. Page 196 of 234

2 March 2015 | District of Tofino | GATEWAY DEVELOPMENT PERMIT AREA The Downtown Vitalizaon Plan idenfied the need to develop visual cues for drivers at the Gateway to Downtown in order to o slow and calm traffic before the intersecon of Fourth and Campbell Streets. Also discussed during the process was the concept of moving the Welcome to Tofino sign from its current locaon (west of Third Street) to somewhere east of Fourth Street at the true entrance to the Downtown. This move is consistent with thinking from the Arts & Culture Master Plan.

Other documents reviewed that contained no speciﬁc comments regarding the Gateway area included: Resort Development Strategy (2012), Heritage Master Plan (2014), Public Art Policy & Program (2014), Tourism Master Plan (2014), and the Sustainability Acon Plan (2014).

Page 197 of 234 Relevant Tofino Planning Documents

GATEWAY DEVELOPMENT PERMIT AREA | District of Toﬁno | February 2015 3 CONSULTATION

To assist in building knowledge of the Gateway area, three consultaon events were held in November 2014. All property owners and tenants within the study area were noﬁed, and invited to parcipate in a walking tour and a workshop. Members of the Downtown Vitalizaon Implementaon Commiee and the Design Review Panel were also invited to aend the walking tour and a second workshop. The following is a synopsis of the events.

EVENT 1: Gateway Walking Tour

Several Tofino residents, including a former City Council member, aended the tour. Tofino staff and the consultants walked along with residents, discussing the history of the area, and observing first-hand some of the issues and opportunies. Page 198 of 234

Gateway Walking Tour

4 March 2015 | District of Toﬁno | GATEWAY DEVELOPMENT PERMIT AREA EVENT 2: Workshop for Property Owner & Tenants

While aendance was small for this workshop, a good mix of people parcipated, including a 25-year Gateway area resident, the general manager of Shelter restaurant, an owner of buildings leased as surf shops, and a property owner currently going through a Development Permit process in the area.

This workshop combined discussion about the current character of the area, a presentaon and general overview of the intent of Development Permit Areas and Guidelines, opportunies to discuss issues and opportunies, and observaons from the Walking Tour. Page 199 of 234

Gateway Workshop

GATEWAY DEVELOPMENT PERMIT AREA | District of Toﬁno | February 2015 5 EVENT 3: Workshop with Committee Representatives

Members of the Downtown Vitalizaon Implementaon Commiee and the Design Review Panel, as well as others not able to aend the morning session, parcipated in an evening workshop. Like Event 2, this session focused on character and observaons of the area, but also delved deeper into the context, including paerns of development, how buildings address the street, circulaon, uses, and parking, as well as issues and opportunies. Approximately seven people aended, including Councillor Al Anderson

Gateway Workshop Page 200 of 234

6 March 2015 | District of Toﬁno | GATEWAY DEVELOPMENT PERMIT AREA GATEWAY DPA CONTEXT STATEMENT

AREA OVERVIEW

Toﬁno’s Gateway starts on the southern approach into town, at the Marina West Motel on the east, and Surf Sister Surf School on the west. Running along Campbell Street, and ending just east of Fourth Street, it is the primary entrance to the Downtown Village core.

The study area contains approximately 38 properes, with more located on the downhill, water side, than on the uphill side.

There is a wide mix of uses in the area, with both a quasi-residenal and industrial character. As the area has developed over me, some residenal properes have been converted for commercial uses.

Gateway Area Page 201 of 234

GATEWAY DEVELOPMENT PERMIT AREA | District of Toﬁno | March 2015 7 HISTORY

Toﬁno, in general, has a long history of First Naons selement, which connues to this day in the villages of Opitsaht, Ahousaht, and Hesquiaht. European selers, mostly Norwegian, Scosh and Brish, gradually developed the area, including the town site (Downtown). Steamships provided an early lifeline along the coast, and ﬁsherman plied their trade in the area.

Logging has also played a significant role in Tofino’s history, as it was the impetus for the original gravel road to the coast. Prior to the road being paved, and the dedicaon of Long Beach as a Naonal Park in 1970s, fishermen, loggers, and hippies knew the area best. Page 202 of 234 Tofino “End of the Road” Photo, 1920

8 March 2015 | District of Toﬁno | GATEWAY DEVELOPMENT PERMIT AREA Unique in having grown organically and slowly from its original ramshackle village character, Toﬁno has become an internaonal desnaon for surfers, storm and whale watchers, and eco-tourists seeking access to prisne wilderness.

The Gateway area, like the rest of Toﬁno, has grown slowly. Early uses were predominantly residenal homes, with several buildings sll used as private residences, like Donnybrook at 562 Campbell Street. Today, there is a wide array of uses beyond residenal – some of the original houses are currently used for commercial purposes, both industrial and retail.

BLOCK & PARCEL PATTERNS, SETBACKS

The Downtown Village core of Tofino, starng at Fourth Street and moving west to First Street, has a very $BNQCFMM4USFFU regular block paern. Small in scale, the blocks are very walkable, and properes are mostly serviced via %PXOUPXO laneways. Parcels also are mostly orthogonal (at right angles) to the street, conform neatly to the block /BSSPX paern, and are of a similar size, making Downtown very legible and easy to navigate. %PXOUPXO$PSF 4FUCBDLEJWFSTJUZ XJUIJOBTUSVDUVSF Generally, in Tofino, there is huge variety in building setbacks from the streets. This is a characterisc 1- 1- unique to Tofino, both Downtown and in the Gateway. Along Campbell Street in the Downtown, buildings "MPOH$BNQCFMM4UFFUJOUIFEPXOUPXO CVJMEJOHT Compared to Downtown, the Gateway has a wide range of parcel sizes from very small residenal BSFTFUDMPTFSUPUIFTUSFFUDSFBUJOHBNPSFAOBSSPXBOE are set closer to the street, creating a more FODMPTFEGFFMUPUIFTUSFFU XIJDIJT BQQSPQSJBUF to large industrial (3,000 SF to 100,000 SF). Access is from the main road, and there are no laneways. narrow, and enclosed feel, which is appropriate GPSUIFDPNNFSDJBMDPSF for the commercial core. Given the curving nature of Campbell Street through this secon, and the irregular foreshore edge, lot lines are both oblique (not at right angles) to the street, and to one another. Buildings $BNQCFMM4USFFUJOUIF(BUFXBZ"SFB are mostly sited irregularly. 8JEF

West side properes tend to be shallower in depth, than those on the east (water side) of (BUFXBZ the street. 4FUCBDLEJWFSTJUZ 1- 1- XJUIPVUBTUSVDUVSF The different setbacks create an eclectic and informal Downtown atmosphere that is balanced by In the Gateway area, buildings are set back much farther *OUIFHBUFXBZBSFBCVJMEJOHTBSFTFUCBDLCBDLNVDI the regular-size lots, the street grid pattern, and the perpendicular nature of the lots and buildings from the street, creating a wider, more open feel, which is GVSUIFSGSPNUIFTUSFFUDSFBUJOHBNPSFAXJEFBOEPQFOGFFM character-defining for this area.XIJDIJT DIBSBDUFSEFmOJOHGPSUIJTBSFB Page 203 of 234 to the street. This mix of formal and informal contributes to the character and charm of the core area without detracting from its use.

GATEWAY DEVELOPMENT PERMIT AREA | District of Toﬁno | February 2015 9 On the other hand, the different lot sizes and shapes in the Gateway, coupled with irregular setbacks and lack of intersections, creates an inconsistent and sometimes disjointed layout, which may detract from the use of the area. Through this work, and the guidelines, it is important to develop strategies that, over time, will create a more cohesive atmosphere throughout the Gateway, while retaining aspects of its character and charm. Page 204 of 234 Setback variety between the Gateway area and Tofino Downtown Core

10 March 2015 | District of Toﬁno | GATEWAY DEVELOPMENT PERMIT AREA TOPOGRAPHY

Defined by the transion of the Pacific Rim Highway as it enters the Downtown core of Tofino and becomes Campbell Street, the Gateway bisects the sloping topography toward the water’s edge on the east side of the peninsula. Perpendicular to the road, the topography is somemes steep, parcularly around Eik Landing, and undulates along the length of the Gateway. The topography creates a unique set of circumstances in the this area, namely an uphill set of condions versus downhill.

The uphill condions and challenges are characterized by:

• An immediate bank, or small retaining wall, directly oﬀ the street or property line. The bank or wall creates a more level building area farther back on the site, but leaves lile room for walkways adjacent to the road. • In some locations adjacent to the road, swales and ditches restrict the useful land area. • Due to the shallower parcel depths, and the use of banks or retaining walls, buildings are set farther back from the street. Two notable exceptions are Jay’s Fly & Tackle, and the new Gateway development on Gibson Street where the Tofino Coffee Roasting Company operates. Because of their close proximities to street edges, increased elevations above the street grades, and the uphill locations, the buildings tend to be dominant their street locations. Gateway Power Lines • Uphill lots are further challenged with the locaon of hydro poles, which emphasize the uphill slope. • Of the almost 40 Gateway properes, only 11 are located on the uphill side Page 205 of 234

GATEWAY DEVELOPMENT PERMIT AREA | District of Toﬁno | February 2015 11 The downhill condions (east/water side of Campbell) and challenges are characterized by:

• Steep slopes are immediately adjacent to the road. There area few excepons: the Marina West Motel, the Long Beach Surf Shop, Jamie’s Whaling Staon, and Ocean Planet Adventures, which have a relavely ﬂat areas adjacent to the street before sloping to the water. While these buildings are close to the street, their low heights, or more gentle slopes,make them less imposing structures on the street. • Larger buildings, like Lions Gate Fisheries/Creative Salmon and Eik Landing, are located down the slope, and close to the water. As the slope quickly falls away, the lots are deeper than those across the street, and these taller buildings have minimal impact on the street. Views generally look out and around these buildings. • Because there are no power lines, this side of the street has a more vegetation, with some being quite overgrown.

Gateway Cross section, Uphill vs Downhill Page 206 of 234

12 March 2015 | District of Toﬁno | GATEWAY DEVELOPMENT PERMIT AREA VIEWS

One of the most spectacular views to the inlet from the road is from a vacant lot south of the Marina West Motel. This view was only uncovered when a series of buildings, including a gas staon, were demolished. On the approach to Tofino, this is the first clear view of the peninsula, signifying arrival into Tofino proper. While this property is privately-owned, with a current development permit in place, every effort should be made to try to enhance and maintain a poron of the view.

It was noted in the Downtown Vitalizaon Plan that buildings sited perpendicular to the water allow for views between them. The same is true in the Gateway area.

In general, every opportunity to improve views in this area, whether on public or private land, should be explored.

Gateway Views to inlet Page 207 of 234

GATEWAY DEVELOPMENT PERMIT AREA | District of Toﬁno | February 2015 13 GATEWAY USES & THE SURROUNDING AREA

As previously indicated, the Gateway area is a unique mix of uses that have developed over me, including:

• Residenal. Single family and mul-family. • Retail: Surf Sister Surf School, Long Beach Surf Shop, Jay’s Fly & Tackle, and the Trilogy Fish Company. • Accommodaon: Marina West Motel, Eik Landing, Tofino Motel Harbourview, and bed and breakfasts. • Larger Format Restaurants: Shelter, Jack’s Waterfront Pub & the Diner at Marina West (Greenroom Diner). • Adventure Services: Jamie’s Whaling Staon, Ocean Planet Adventures, Jay’s Clayoquot Ventures, Paddle West Kayaking, Clayoquot Connecons, Surf Sister Surf School, and Long Beach Surf Shop. • Light Industrial: Rod’s Power & Marine (RPM), and the Tofino Coffee Roasng Company. • Industrial: Creave Salmon and Lions Gate Fisheries (fish processing), and barge loading and unloading. Approximately 10 of the 38 properes are currently used as single detached residences. Another six to eight have commercial uses in former houses, or have been built to resemble residenal scale and characteriscs, e.g., Surf Sister Surf School.

On the west side of Campbell Street, all properes back directly onto single detached residenal housing, with the excepon of Shelter Restaurant. Shelter sits on the corner of Campbell and Gibson Streets, and sides onto Rod’s Power & Marine. Current and future uses on this side of Campbell need to consider the residenal quality of the immediate neighbours. Page 208 of 234

14 March 2015 | District of Toﬁno | GATEWAY DEVELOPMENT PERMIT AREA On the east side of Campbell Street, most properes have direct access to the water. For this reason, it is predominantly industrial uses, and water-related uses (e.g., ﬁsh processing) on this side. One excepon is Rod’s Power & Marine (RPM) – a marine sales and service centre. While directly related to water uses, RPM is located across the street.

Toﬁno Gateway Land Use Plan

Toﬁno Gateway Land Use Plan Page 209 of 234

GATEWAY DEVELOPMENT PERMIT AREA | District of Toﬁno | February 2015 15 CIRCULATION, PEDESTRIAN & CYCLE INTERFACE

The Gateway accommodates a confluence of varying modes of travel, as both visitors and locals pass through the corridor toward Tofino’s core. Pedestrians, cyclists, and vehicles all converge at the Gateway, where a marked increase in density of land uses and travelers results in the potenal for conflicts and safety concerns.

The Gateway is diﬀerent because it:

• Includes destinations, and generates trips. • Has a high volume of through traﬃc.

BUILDING CHARACTER OBSERVATIONS

Gateway Pedestrian Gateway area buildings are predominantly woodframe construcon, with some form of wood siding. Board and baen, and shiplapped siding seem to be the predominant styles.

Buildings address the street in three ways:

1. With the skinny, gable-end facing the street, or water, e.g., Toﬁno Motel Harbourview. 2. With a wider poron facing the street, e.g., Jay’s Fly & Tackle Shop, Marina West Motel, and Surf Sister Surf School. 3. Stretched out along the street, e.g., the Gateway Development. Roof forms are predominantly gabled. Hip and ﬂat roofs are anomalies, and stand out as such. Similarly, clear divisions between storeys are normally demarcated by shed roofs, changes in cladding, or belly bands.

Page 210 of 234 Upper storey windows tend to be smaller than those on ground ﬂoors. Building orientations

16 March 2015 | District of Toﬁno | GATEWAY DEVELOPMENT PERMIT AREA INFRASTRUCTURE QUALITY

The transional state of the Gateway area is reflected in the undefined, and incongruous infrastructure, much of which is of low quality, potenally hazardous, or non-existent. There are open ditches, disconnuous sidewalks, inadequate lighng, and insufficient stormwater management.

Gateway Infrastructure Quality Page 211 of 234

GATEWAY DEVELOPMENT PERMIT AREA | District of Toﬁno | February 2015 17 CHARACTER-DEFINING ELEMENTS

While some buildings in the area have character and charm, the area lacks a feeling of cohesion because of variety in lot sizes, some large format properes, curvilinear road alignment, large parking areas adjacent to the street, and inconsistent sing of buildings.

A number of current features could be considered character-deﬁning elements of this area, including:

• Variability of lot sizes • Obliqueness of parcels • Irregular sing of buildings • Uphill versus downhill lots • Residenal scale and character of most of the buildings visible from the street. These features differentiate this area, and are in contrast to the Downtown core. Some similarities to Downtown include houses being used for commercial purposes, and the predominance of wood as a building material. Page 212 of 234

Gateway Residential Scale

18 March 2015 | District of Toﬁno | GATEWAY DEVELOPMENT PERMIT AREA VISION

The Gateway area will evolve over the long-term as a support area for Downtown uses, and the working harbor, and as a local and visitor services area. The intent is to retain the energy and vibrancy within the Village core, so uses like retail and restaurants should be minimized, unless adjunct or secondary to the previously noted uses. In the interim, the vision is to complement the Downtown, not compete with it, while retaining the residenal scale, character, and vibe along this secon of Campbell Street.

As the lot sizes, lot layouts, and setbacks all vary, the ribbon of roadway connecng to Downtown should be the unifying element to transion to the core. The road right-of-way needs upgrading to clearly deﬁne the lanes of travel for pedestrians, bicycles, and vehicles. A safer path of travel for pedestrians and cyclists would encourage connecons to the core from some of the nearby residenal areas (e.g., Lone Cone Road and Neilson Place), and promote greater acvity and health.

As part of the upgrades, access to properes should be more clearly defined, such as through the use of planng, and strategically located signage and lighng. Perching walls would to help define property edges, encouraging pauses, and providing opportunies to enjoy the views. Access points should be shared, wherever possible, and exisng publicly-accessible links to the water should be highlighted. A defined plant palee, and series of unifying streetscape elements (perch walls, signage, green stormwater mechanisms, lighng, public art, First Naons and heritage interpreve signage, etc.) could help bring a sense of overall cohesion to the area. Page 213 of 234

GATEWAY DEVELOPMENT PERMIT AREA | District of Toﬁno | March 2015 19 Page 214 of 234

20 March 2015 | District of Toﬁno | GATEWAY DEVELOPMENT PERMIT AREA AUTHOR’S OBSERVATIONS

While this work is speciﬁcally dedicated to the development of Form and Character Guidelines, we wanted to note a couple of planning items for future consideraon.

• Focus industrial uses to the eastern, water side of Campbell Street. On the west, given the adjacent proximity to residential and the small-scale footprint of the parcels, uses should be non-industrial. These uses should also be sympathetic to the area, addressing issues of character, scale, noise abatement, and lighting. • In order to concentrate retail/commercial uses within the Downtown core, and to avoid the leakage of commercial uses out to the Gateway, careful consideraon should taken during any future requests for commercial rezoning in the Gateway area.

CitySpaces Consulng Ltd. Page 215 of 234

GATEWAY DEVELOPMENT PERMIT AREA | District of Toﬁno | March 2015 21 Page 216 of 234

22 March 2015 | District of Toﬁno | GATEWAY DEVELOPMENT PERMIT AREA Page 217 of 234 Suite 585, 1111 West Hasngs Street, Vancouver BC V6E 2J3 | 604.687.2281 5th Floor, 844 Courtney Street, Victoria BC V8W 1C4 | 250.383.0304 Page 218 of 234 Suite 208, 811 Manning Road, Calgary AB T2E 7L4 | 403.336.2468

www.cityspaces.ca 5.2.2. Gateway Tofino (DPA 3)

Under Section 919.1 (d) , and Section 919.1 (e), an area can be designated as a Development Permit Area to establish objectives for form and character for the revitalization of an area in which a commercial use is permitted, and for the establishment of objectives for the form and character of intensive residential development. The development permit area designation is warranted in the Gateway Area to ensure that new construction and exterior renovations to existing buildings are well designed, crafted, articulated and constructed with quality materials to improve the quality of building stock, retain the local character and to improve the overall environment of this evolving area.

Objectives The objectives of the Gateway Development Permit Area are to: 1. Encourage compatible development between the wide mix of uses in this area including water-related industrial; visitor accommodations and services; residential and local yet limited commercial uses. 2. Promote an attractive entrance to the downtown Village Core. 3. Improve the overall quality and character of the area. 4. Improve the aesthetics through landscape treatments on private and public property. 5. Maintain and enhance the working waterfront.

“…a creative and resilient community of varied ages that is socially, environmentally and economically diverse.”

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Page 219 of 234 Designated Area Gateway Tofino DPA is identified as a Development Permit Area on Map 11 of the OCP. The Gateway area is seen as a transitional zone from rural residential and resort commercial to the downtown core. This area serves as the entry to downtown Tofino and should complement and not compete with downtown uses. Currently, the Gateway DPA supports a mix of transportation modes including pedestrian, bicycle, skateboarding, and vehicles (personal, commercial, recreational). The area has a wide mix of uses with both a quasi-residential and industrial character. As the area has developed over time, residential properties have been converted to commercial uses. Given the area backs onto residentially zoned areas, significant care must be used in future planning and development.

Rationalization The Design guidelines and objectives support the development of Gateway Tofino as a well defined, safe, and multi-modal entry to the downtown commercial area. The Form and Character Guidelines provide a design framework for the consistent development and redevelopment of the Gateway, taking into account variables such as weather, views, heritage, scale and local flavour. The Guidelines give guidance and direction for landscape and streetscape treatment, siting, building form, exterior design and finish.

Exemptions Despite the following exemption provisions, owners must meet all applicable local, provincial, or federal requirements:

1. Is zoned for a single family residential building;

2. Is zoned for a duplex residential building;

3. Results in either no substantial change to the external appearance of the premises, and is in accordance with an existing building permit issued by the municipality;

4. Is for a renovation or addition to an existing building, with an area of less than 10% of the existing building;

5. Is for the construction of an accessory building or a structure provided the proposed construction is located within a rear yard setback; and

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Page 220 of 234 6. Is for the construction, repair, or maintenance of public services by the District of Tofino its authorized agents and contractors, provided these meet or exceed the conditions of the DPA Guidelines.

7. Where the proposed development is located on a waterfront industrial (W2) zoned lot.

GUIDELINES

When is a Gateway DPA Required? A Development Permit is required within the boundaries of the Gateway DPA illustrated in Map 11: Downtown Development DPAs before land is subdivided, and before the construction of, addition to, or alteration of a building or other structure is started.

Gateway Development Permits issued in this area shall be in accordance with the following: 1. The condition for the approval of a Development Permit in this area is an application’s adherence to all applicable form and character guidelines. The guidelines provide a checklist to ensure developments address Tofino’s community form and character objectives. 2. A Design Review Panel is appointed by the District to provide recommendations on proposed developments following the form and character guidelines in the Downtown and Gateway DPAs. Where appropriate, development proponents are required to submit conceptual site and building design drawings that address the requirements set out in these Design Guidelines for review by the Design Review Panel and District staff. 3. Prior to any site development or disturbance, the District of Tofino may require the applicant to provide a site plan, conducted by a British Columbia Land Surveyor, showing: a. Lot lines, scale, date, and direction; b. Adjacent streets and lanes; c. Setbacks; d. Covenants, easements, and rights of way; e. Topographic plan showing existing contours at intervals of one (1) metre; f. Significant trees and other vegetation; and g. Structures.

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Page 221 of 234 Context + Site Design How buildings and structures are sited relative to the road is a defining gateway characteristic. Most existing buildings are neither parallel nor perpendicular to the road, the waterfront or the side property lines. This pattern of irregular building locations can be acceptable when other parameters like siting or developing a cohesive streetscape are met. To successfully improve the overall layout, buildings should be sited as defined below. 1. Site buildings to work with the natural topography, stepping with the grade, to minimize earthworks and respect the natural contours of the land. q

Siting building to work with the natural typography.

2. Provide, where feasible, a generous landscape buffer between the street and the building face. 3. Site buildings and ground floors of buildings, on the west side of the street (uphill side), when immediately adjacent to the road, to be no more than 24” above the crown of the road. 4. Retain views out and over Clayoquot Sound by encouraging overall building heights on the downhill/ waterside sites to remain at or below the level the Campbell Street. As part of the development permit area review, view studies, both to the water and from the water, should be undertaken to retain or improve views and appearances. u

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Page 222 of 234 5. Site and orient buildings on the downhill/waterside to be perpendicular to the water and the road to accommodate peek-a-boo views between buildings i.e. long side of the building is perpendicular to the water or road. q

Existing buildings sited perpendicular to the road/water to enhance views.

6. Site buildings to accommodate persons of varying ability levels, including the physically challenged. 7. Mitigate conflicts between adjacent uses including respecting the residential scale and character both within the area and adjacent to it through appropriate siting and design of buildings. 8. Ensure buildings are sited to provide sufficient sight lines when exiting to the street and to differentiate between the tighter setbacks in the core.q

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Page 223 of 234 Built Form: Scale, Massing, Character Buildings in the Gateway area are encouraged to creatively contribute to the arrival experience for people coming to downtown Tofino by all modes of transportation, including walking, skateboarding, cycling, driving, and boating. Currently, and in the foreseeable future, there is a residential scale, massing and character to many of the buildings immediately adjacent to Campbell Street. This less built up residential character is intended to act as a transition to the more built up commercial character of the Downtown that will evolve over time. The following should be considered in addressing for new construction or renovations. 9. Design buildings to provide a harmonious interface and transition between new and existing structures. 10. Design buildings and structures at street level to have a low, unobtrusive scale consistent with the existing residential scale of the area.q

Low, unobtrusive, and residential scale desired at street level.

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Page 224 of 234 11. Design building massing, especially when directly adjacent to the street, to conform to a two, to two and a half storey massing with articulation, relative proportions, composition, shape and size consistent with the residential scale of the area. q

Differentiate Storeys

2 to 2.5-storey massing desired adjacent to street level.

12. Establish a building character reflective of West Coast buildings with wood frame construction, pitched roofs, simple forms and a natural raw appearance. q

West Coast building character

DISTRICT OF TOFINO • OFFICIAL COMMUNITY PLAN • 95

Page 225 of 234 13. Detail buildings with large overhangs for weather protection, fascias, heavy timbers, and substantial door and window trim. q

Detailing [need new image here] Weather protection 14. Provide generous setbacks off the street, while maintaining a pedestrian connection between buildings and footpaths, with sufficient landscape treatment. 15. Face any ground floor commercial space toward the street and provide high pedestrian accessibility. 16. Provide weather protection to primary common entries. 17. Incorporate visible green design strategies and building details, such as use of durable materials and orientation of buildings to benefit from passive solar gain or cross- ventilation, to create sustainable buildings that reduce energy and water consumption. 18. Discourage the use of unarticulated blank walls.

Restoration, Renovation & Additions 19. Where renovation of a building with heritage character is proposed, the architectural lines, rhythms and detailing of the original building should be maintained, extended and enhanced including spacing of entrances, windows bays, roof or cornice heights, window opening proportions, operating type signage etc. where appropriate and feasible. u

Renovation of heritage structures.

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Page 226 of 234 Materials (Exterior Finishes) 20. Utilize quality and durable materials for all new structures and hard landscape areas including the use of stone, wood siding, wood shingles or vertical board and batten, standing seam, corrugated steel, and board formed concrete. q 21. Support local building traditions with the use of wood frame construction and finishes. 22. Treat exterior surfaces to address the weather. 23. Utilize cladding to express the levels of the building through horizontal trim pieces or a change in style of cladding. Exterior finishes 24. Clad side and rear wall surfaces in the same material as the front. 25. Discourage the use of vinyl or metal soffits. 26. Consider brighter (red and yellow) or more saturated colours (dark blue and green) in determining the final finishes to buildings. q

Incorporate colour into building finishes.

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Page 227 of 234 Landscape Character & Treatment The Gateway area has stretches of verdant landscape and vegetation that give it a green feel. While some of this vegetation is overgrown, there is an opportunity to enhance the entrance to downtown Tofino by providing a legible landscape treatment as part of new building construction, renovations or streetscape improvements. 27. Design landscaping to be consistent with the site context, to complement the character and design of buildings and to minimize potential view impacts and overlook of adjacent properties. 28. Utilize the natural attributes of the site in designing the landscape treatment. 29. Maintain and account for solar exposure for public and private outdoor spaces. 30. Construct or face retaining walls with natural materials such as stone, where they are visible from publicly accessible areas. 31. Design retaining walls or low structures to provide the opportunity to sit or “perch”, particularly when adjacent to the public footpath or to accentuate a view. q

Provide opportunities to sit, rest, or “perch”.

32. Screen larger parking areas (more than 6 cars) from adjacent streets and residential properties. Use landscaping to visually break up parking, improve natural drainage, and highlight pedestrian routes. 33. Clearly differentiate public from private spaces. 34. Encourage the use of landscape features that reduce the visual scale of the building. 35. Provide private outdoor open spaces for developments with a residential component. 36. Utilize plant materials and species that are native to the area. 37. Use perennial or seasonal colour to highlight special locations, such as building entrances or access drives.

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Page 228 of 234 38. Encourage the use of public art on both public and private property. q

Public art 39. Maximize permeable surfaces in all paving areas. 40. Utilize innovative, on-site water management techniques, such as rainwater reuse and landscape-based filtration and conveyance. 41. All exterior lights shall be directed and/or shielded to illuminate the ground only, and not contribute to light pollution or shine into u neighbouring buildings. Project lighting downwards.

Fencing & Screening 42. Minimize the impact of on-site services, including loading areas, mechanical equipment and garbage bins on adjacent properties and the streetscape, by their location within a building or, where not feasible, provide visual and acoustical screening. 43. Rooftop mechanical equipment, hydro utility boxes and similar equipment should be located or screened to minimize visual, odour and acoustical impacts on adjacent properties or other users in the building and the streetscape. 44. Ensure screening and fencing is consistent with the architectural character, detailing and materials used in the primary structure. 45. Discourage fencing or screening along Campbell Street.

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Page 229 of 234 View Corridors The approach to Tofino through the Gateway area provides a unique and introductory view to the islands and the inlet. Maintaining, enhancing, and maximizing these views is a priority for the gateway on both public and private land. To do this: 46. Maximize, enhance and maintain view corridors and views through to the inlet on the water-side of the street by siting buildings perpendicular to the waterfront and the street. 47. Locate buildings on the east/water side of the street to accommodate site lines over buildings, where applicable.q

Allow for views over buildings.

48. Encourage opportunities to provide or enhance public access between buildings to the water. 49. Encourage views at regular intervals along the gateway corridor. 50. Highlight through signage, lighting etc. public access ways to the water. Paths and trail routes should lead to special lookout features and have infrastructure (benches, interpretive signage, lighting) to accommodate pauses out of the way of travel. 51. Utilize strategic placement of trees and landscaping to define and enhance views.

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Page 230 of 234 Circulation & Legibility In conjunction with safety considerations, form and character guidelines are aimed at improving the ability of users, regardless of mode of travel, to easily navigate the gateway corridor. To do this: 52. Minimize and reduce access drives off of Campbell Street, when possible, by sharing accesses between adjacent parcels. Minimizing access points will assist in reducing the conflicts with vehicles and cyclists and pedestrians in this highly utilized section of the corridor.q

Shared access between buildings, both vehicular and pedestrian.

53. Reduce driveway throats, where feasible, to define access points, to reduce the amount of asphalt and to reduce conflicts with pedestrians and bicycles. 54. Encourage differentiated surface treatments to highlight zones for walking, cycling and driving. 55. Consider physical separations between modes of travel and opportunities for contiguous public paths on both private and public property. 56. Utilize signage and landscape treatment to provide visual cues to drivers that this area is highly utilized by pedestrians and cyclists. 57. Identify and clearly sign directions to parking areas off Campbell Street.

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Page 231 of 234 Parking, Access & Intersections Parking is limited along the gateway corridor, and will be promoted in shared areas away from the confluence of the multiple travel modes that utilize the corridor. The visual impact of car parking should also be minimized, and not be a dominant visual element of any site. To do this: 58. Consider the sharing of driveways onto and off of Campbell Street to minimize the amount of asphalt, reduce the number of crossings, and improve streetscape and landscape character. 59. Discourage large expanses of ground level paved parking on private property, particularly when visible from or directly adjacent to a street. 60. Locate parking at the rear of buildings, where feasible. 61. Access parking from side streets or side driveways. 62. Screen parking areas with landscape treatment. 63. Accommodate parking off the street Not in multiple, smaller parking areas preferrable between and behind buildings. u 64. Discourage parking located between the building’s main entrance and the road (at a width equal to the main entrance or greater than 2m, whichever is wider). u Preferrable 65. Provide un-obstructive and safe ingress and egress routes to properties. 66. Permit appropriate loading areas and emergency access.

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Page 232 of 234 Safety: Pedestrians, Bicycles, Vehicles The gateway area represents a transition from the long drive into Tofino along a non- stop highway. As such, form and character considerations should encourage and signify a distinctive change in environment to help drivers make the transition from a highway character to a residential character to the downtown character. Similarly, the gateway area aims to safely accommodate and direct the confluence and different modes of travel that utilize the corridor. Both local and visiting pedestrians, cyclists, and vehicles all converge through the gateway on their approach to Tofino’s core. Safety, form and character aspects are aimed at directing these modes of travel. 67. Define pedestrian and cycling paths separate from driving and parking areas. 68. Consider universal accessibility and other strategies, such as sensory cues, to support people with wayfinding or mobility challenges.

Signage 69. Design signage to be compatible with the building design and the residential setting. 70. Encourage signage to be directly integrated into building facades and/or hung perpendicular to building facades. u 71. Utilize natural materials like wood in development of signage design. 72. Avoid signage illumination spillage to adjacent properties. 73. Discourage backlit signage. 74. Consider the use of Signage examples. interpretive signage for publicly accessible paths on private lands. These might include First Nations, the working waterfront, the geography of the area, and the living inlet.

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