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Home , Altar rail, Credence table, Piscina, Sacristy, Stripping of the Altar

All Saints’ Guild Manual

2018 Contents

Introduction ...... 4 Begin with Prayer ...... 5 Regular Weekly Duties ...... 6 Housekeeping ...... 6 Set Up for Holy ...... 7 The Altar ...... 7 The ...... 8 The Credence Tables ...... 8 Hymn Boards ...... 9 The and Books ...... 9 The Retable ...... 9 Drinking Water ...... 9 Double Check ...... 9 The Narthex ...... 10 The Chapel ...... 10 Liquid Candles Setup ...... 11 Between Services ...... 12 After The Last Service ...... 12 The Seasons & Feast Days ...... 13. Season ...... 13 Christmas Season ...... 13 The Season of Epiphany ...... 14 and the Season of ...... 14 The Passion of Our Lord or Palm Sunday ...... 15 ...... 15 ...... 16 The Easter Season ...... 16 The Day of Pentecost ...... 16 All Saints Sunday ...... 17

2 April 2018 Occasional Services ...... 18 ...... 18 Renewal of Baptismal Vows ...... 18 ...... 18 Ordination ...... 18 Burial of The Dead ...... 19 Weddings ...... 20 Chapel Eucharist Services ...... 22 Outdoor Services ...... 22 Yearly Cleaning ...... 23 Cleaning Liquid Candles ...... 23 Care of Needlepoint Kneelers ...... 23 The Care of Linens ...... 24. . The Corporals ...... 24 The Purificators ...... 25 The and Baptismal Towels ...... 25 The Palls ...... 25 The Fair Linens, and Credence Covers ...... 25 Additional Resources ...... 26 Glossary ...... 27 Appendix 1 - Notes For Visiting ...... 30 Appendix 2 - Current Members ...... 31

April 2018 3 Introduction

This manual is prepared specifically for All Saints’ Episcopal , Morristown, TN . Many of our procedures are used in other places, but each church will vary according to local traditions, architecture, available altar vessels, furniture and clergy preferences .

Altar Guild work is a ministry­—your gift of time and talent . What you are doing is making preparation for Christ’s presence among the people through the bread and wine . Just as we carefully prepare our homes for an important visitor, so we are diligent and careful in preparing for the presence of Christ at the altar .

As a member of the Altar Guild, you will be performing one of the most important functions of the church . Without your efforts, the services on Sunday and during the week could not take place, at least not as people are accustomed to seeing them . At the same time, your work is so unobtrusive that it may go unnoticed .

4 April 2018 Begin with Prayer

Below are some written prayers or you may prefer to say your own silent prayers . Your team may decide to gather as a group and pray together or, if members of your team serve on separate days, you may decide to make this an individual effort . Whatever you decide, surround all that you do with prayer .

The National Altar Guild Association Prayer by The Rt. Rev. E. Don Taylor, Vicar of New York City Most gracious Father Who has called me Your child to serve in the preparation of Your Altar so that it may be a suitable place for the offering of Your Body and Blood; Sanctify my life and consecrate my hands so that I may worthily handle those Sacred Gifts which are being offered to You . As I handle holy things, grant that my whole life may be illuminated and blessed by You, in whose honor I prepare them, and grant that the people who shall be blessed by their use, may find their lives drawn closer to Him Whose Body and Blood is our hope and our strength, Jesus Christ our Lord . AMEN .

By John Baillie, published in the “New Altar Guild Book” by Barbara Gent and Betty Sturges Give me an open mind, O God, a mind ready to receive and to welcome such new light of knowledge as it is thy will to reveal to me . Let not the past ever be so dear to me as to set a limit to the future . Give me courage to change my mind, when that is needed . Let me be tolerant to the thoughts of others and hospitable to such light as may come to me through them . AMEN .

From the “Altar Guild Manual” by Edith Weir Perry O Lord Jesus Christ, who didst accept the ministry of faithful people during your earthly life; We pray you to accept and bless the work that this altar guild undertakes in the care of your . Grant us a spirit of reverence for your house and worship, your Word and Sacraments, and preserve in purity and holiness our own souls and bodies as living temples of your presence . AMEN .

April 2018 5 Regular Weekly Duties

Each team’s work session may be scheduled according to each team’s preference . Currently we have 4 teams so you will have the duty only once every 4 weeks starting on Monday and ending on Sunday . Team leaders: • Check with the Rector to learn of any special service to be held during your week of responsibility, e g. . weddings, funerals, to make sure the Altar Guild has it covered . • Notify the Altar Guild Director should you notice that any supplies or linens need to be replenished .

If you cannot serve as scheduled be sure to notify your Team Leader and/or find a replacement . (see Appendix 2)

HOUSEKEEPING • Use the (sink on the right) only for rinsing vessels and small linens, disposing of water that has been blessed for or Communion, and any consecrated bread crumbs and consecrated wine that will not be preserved in the aumbry or consumed . The drain from the piscina goes to the earth, not the sewer . • Use the left sink for washing with detergent . It’s drain goes to the sewer . • Dishtowels and cleaning rags should be taken home for washing and returned to the promptly . • Occasionally wax drips on the carpet . Place a brown paper bag over the wax spot and iron with the old iron . • Clean the inside of the “bell” of the candle lighters with hot water to prevent soot from dripping on the carpet or linens . Insure that the wax wicks are long enough to complete the candle lighting activities for any service . • Clean the followers and plastic drip covers used on the processional torches . Heat in hot water to melt wax . DO NOT pour waxy water down any drain; take it outside and pour it on the ground . When cleaning brass appointments, never use sharp instruments . Carve off any drips from the side of the candles . Replace the candles if they are less than 6” . Place the used candles in the recycle box in the candle cabinet . Use brass extenders when using smaller candle pieces as shown in this photo . • The Eucharistic Visiting Kits should be kept clean but NOT filled with wafers or wine . Filling them is the responsibility of the Eucharistic Ministers to ensure the consecrated elements are fresh . Consecrated elements should only be stored in the aumbry . • Silver should be polished only if hot soapy water will not restore its’ shine . Use soft cloth . • Use only soap and water if needed to clean brass . Most of our brass requires only rubbing with a soft cloth with the exception of the staff parts of the torches which we have no choice but to polish . • When you leave after a work session, be sure to turn off the lights and lock up .

6 April 2018 SET UP FOR HOLY EUCHARIST

The Altar • Fold the dust cover on the altar by first folding the front and then the sides toward the center, then in halves in such a way as to make it easy to unfold . Place under the altar when not used . • Be sure that the hangings are the color according to the calendar posted in the sacristy . • Be sure that the fair linen on the altar is clean and presentable and hangs down the same length on each side . Change when needed, and notify the person appointed to clean large linens . (See Appendix 2) Do not use the lace fair linen during Advent or Lent . Touch up ironing can be done at the altar if needed . • The two Eucharistic candles are placed on the altar, one on each side, approximately 6”-8” from the side and front of the altar . • Place the missal (also called the Service Book) on the brass missal stand and place it to the left of the celebrant as they face the congregation . • The bell is to be kept next to the altar as shown . • The is to be hung over the with the back on top and head opening on kneeler side as shown .

April 2018 7 The Chalice • Open and spread a in the middle of the altar on top of the piece of plastic so that the embroidery is closest to you . (As you face the nave) The folds should be concave to catch any crumbs . • Use the chalice with the octagon-shaped base and place in the center of the corporal . • Drape a folded purificator over the chalice as shown in photo . • Seat the securely on top of the purificator . • Place the large ’s wafer on the paten . • Place the pall (thick, stiff, linen covered square) on top of the paten . • Drape the chalice over the pall pulling the corners out to the side . The burse should contain two extra purificators . The burse is placed on top so that the opening will be facing the celebrant . • At the 10:30 service place a small chalice behind the covered chalice for those who are unable to drink from the main chalice .

The Credence Tables • Both credence tables should be covered with a linen cloth of equal length and centered . • The breadbox should contain extra wafers and is placed front left . Check the bulletin board in the sacristy for the correct number of wafers . • The chalice with the round base, covered with a purificator, is placed on the , left rear .

• The lavabo bowl covered with a lavabo towel is placed right front . 8:00am & 10:30am Services • The with wine filled to the bottom of the etched cross is placed right rear with handle facing the wall . A matching cruet containing water is placed to the left of the wine cruet with handle facing the wall . The cross-shaped stoppers face forward . • The credence table to the left of the altar holds the receiving basin for the offering plates leaning upright against the wall .

8 April 2018 Hymn Boards • The cardboard numbers and letters are stored under the . The headings for the season or feast day, as indicated on the bulletin, are kept in the sacristy . All numbers should be displayed in the order in which they appear in the service bulletin . Service music is indicated by placing an “S” in front of a hymn number . Hymns from the Wonder Love & Praise hymnal are indicated with a “W” and those from the Songbook are indicated with “SB ”. If necessary, display two sets of numbers on the same line . Always slide them in from either side so as not to bend or damage the cardboard . • Place three or four service bulletins (depending upon the number scheduled to serve) on the book rests at both pews . Place them sideways so they don’t hang over the edge . • Hymn numbers should be placed on the boards even if the hymn words are printed out in the program bulletin .

The Lectionary and Gospel Books In the sacristy is a booklet containing “illuminations” or introductions to the readings for the upcoming service . Paper clip the illumination for each reading to the proper place in the Lectionary Book and mark the page in both the Lectionary Book and the with the red ribbons . There is no need to use illuminations in the Gospel Book . Use the service bulletin to confirm which readings will be used . For more information about the Revised Common Lectionary see: http://lectionary.library.vanderbilt.edu/faq2.php

The Retable The seven light candelabras are used in the sanctuary on the retable except during Advent and Lent when we use the three light candelabras . • The candelabras should be placed directly under the side lancet windows . • Be sure the candelabras are placed in the same spot on each side and pulled as far away from the wall as possible . • Remove any dead or fallen leaves or flower petals that may have dropped . • Flower arrangements should never equal or exceed the height of the cross on the retable . There are boxes suitable for use to raise the cross if this should be necessary .

Drinking Water Place a small bottle of drinking water behind the freestanding kneeler, under altar, and where the sits .

Double Check Stand back in the center isle of the nave and double check the following symmetry and alignment: • The veiled chalice should be in the center of the altar and align with the brass cross on the retable which should also align with the red cross in the bottom of the stained glass window . • The fair linen should hang down the same length on each side . • The Eucharistic candles should be equal distance from the sides of the altar . • The flower vases and candelabras should be placed the same on both sides . • The credence cloths should both be the same length and hang the same length on each side . • The hymn boards should be the same on each side .

April 2018 9 The Narthex • The alms basins are placed on the sideboard in the narthex before both the early and late services . They are kept in the large, left-hand drawer when not being used . The alms basins are taken from the altar after each service by the Vestry Person Responsible (VPR) . However, if you notice that offerings are still there when you are ready to move the basins to the narthex, remove the money and place it in the brown zippered bank bag kept in the sacristy . • For both services place the Gospel Book on the sideboard . Be sure it is bookmarked with the ribbon for the appropriate Gospel .

• At the 10:30am service and any service where presenters have been scheduled (check the bulletin), the covered with wafers in it and a glass cruet of wine, filled to the bottom of the etched cross, are placed. on a linen cloth on the sideboard in the narthex . See the bulletin board in the sacristy for current number of wafers . • If no linen is on the sideboard, get a fresh one from the sacristy . Be sure that enough communion wafers are available in the narthex sideboard center drawer to accommodate the anticipated number of worshipers . There are 100 in each unopened tube of wafers .

The Chapel • Be sure that the fair linen on the altar is clean and presentable; if not, consult with the team leader and change it if necessary . • The credence table to the right of the altar should be covered with a linen cloth . • Usually, the three light candelabras are used in the chapel and may be placed either on the retable or on the altar depending upon the flower arrangements . • To the left of the altar hangs the presence candle which indicates, when lighted, that the (already consecrated elements of bread and wine) are in reserve inside the aumbry . There is a candle insert set inside the red glass globe . Each insert will burn for at least seven days . The candle inserts are stored in the sacristy . When necessary wash the red glass globe to remove accumulated soot . • Remove the dust cover from the altar and place it under the main altar . • At the 10:30 a m. . service (when not being used for a baptism) the ceremonial oil stock and a purificator should be placed on the credence table in the chapel to be used by the Healing Ministry team members for administering unction . This is kept on a shelf in the sacristy vesting area .

10 April 2018 Liquid Candles Setup It is the responsibility of the Altar Guild to ensure that the candlesticks are filled adequately and will burn throughout any service . The wicks should never be trimmed and should always be kept at a length of 1/8” to achieve the correct flame height of 5/8” . To adjust the wick height: • Insert a T pin into the wick loop at the top of the wick holder . • Unscrew the candle top and remove it . • Pull gently on the wick from below the candle-top until the wick is tight around the pin at the top of the wick holder . This ensures the correct 1⁄8” height for the wick . The candles should produce a clean, steady flame that is about 5⁄8” high . DO NOT attempt to enlarge the flame by increasing the length of the wick: it will cause soot and dramatically increase the rate at which the candle consumes liquid . All oil candles should be refilled once weekly during each team’s work session . There is no need to refill at all on Sundays . To refill candles: • Use the refilling bench stored under the altar . It includes a flashlight mounted on a pole also under the altar . • Place each candelabra onto the bench with both hands using a rag or gloves so as not to leave fingerprints on the brass . • Unscrew each follower and fill to a level about 3⁄4” from the top of the candle . If you overfill you can take some oil back out using the eyedropper . • Screw the follower back on till it stops turning but do not tighten . • Wipe off any drips from the outside of the candles and the candelabra . In time, heat will fuse the fibers in the wick and they will become less efficient at drawing liquid from the candle . To replace the wicks: • Unscrew the candle top and pull the old wick from below the wick holder . • Thread copper wire (stored in box on refilling bench) through the top loop of the wick . • Push the wire ends into the wick holder from the underside of the candle-top . When wire ends appear at the top of the wick holder, pull on them until the wick loop appears . Remove and save the wire . • Insert the T pin into the wick loop and pull gently on the wick from below the candle-top until the wick is tight around the pin at the top of the wick holder . This insures the correct height for the wick and flame . For more information see http://www.almy.com/UI/Hotspots/Docs/liquidcandlecare.pdf

April 2018 11 BETWEEN SERVICES

• Between the 8:00am and 10:30am services, rinse all used during the previous service in the piscina, then wash them in the regular sink . Re-vest and place on the altar .

• Reset the credence table for the 10:30am service as outlined on page 8 . • Used small linens should be first rinsed in the piscina, then in the regular sink . A mild detergent can be used to remove spots of wine and lipstick then let soak in the plastic bowl of water with a small amount of Oxy Clean . • The corporal should be carefully shook over the piscina to dispose of crumbs and can be returned to the altar as long as it is still crisp and clean . Otherwise, replace it . • Straighten all the needlepoint kneelers and make sure there are not any wine spills . (See Care of Needlepoint Kneelers page 23) • Place the wine cruet, ciborium, empty collection plates, and gospel book on the sideboard in the narthex . (see top of page 10)

AFTER THE LAST SERVICE • Rinse the silver in the piscina, then wash it in the regular sink, dry and put away in the storage bags in the cabinets . • Used small linens should be first rinsed in the piscina, then in the regular sink . A mild detergent can be used to remove spots of wine and lipstick then let soak in the plastic bowl of water with a small amount of Oxy Clean . • should be rinsed in the piscina then washed in the other sink and turned upside down on the wooden holders . If the cruets start to get stained with wine use the denture cleaning tabs found in the drawer to the far left of the sink . • Unconsecrated wine found on the credence table should be returned to the storage bottle . • Place the missal stand with the closed missal and the Eucharistic candles on the credence table to the right of the altar . • Place the dust cover over the altar . • Throw away any bulletins left in the sanctuary . • Place the large alms basin (receiving basin) upright, on the credence table to the left of the altar and the other alms basins back into the left hand drawer of the sideboard in the narthex . • Straighten all the needlepoint kneelers and make sure there are not any wine spills . (See Care of Needlepoint Kneelers page 23)

12 April 2018 The Seasons & Feast Days

Refer to the calendar on the sacristy wall to determine the color of the hangings . There are three lectern and pulpit hangings . The smallest one goes in the chapel . Of the larger two it does not matter which one goes on the pulpit or the lectern . The long broad “bible markers“ always go on the lecterns . Be sure the bible markers belong to the same set as the hanging you are placing them on .

With two people it is ok to carefully lay the fair linen on the altar rail to then put it back on the altar after you change the frontal as long as it is still clean . It is also a good time to use an iron to remove wrinkles . There is a muslin covered board, iron, and extension cord in the sacristy for this purpose .

Advent Season • The hangings are PURPLE representing royalty in preparation for a king . The first Sunday of Advent begins the church year and is always four Sundays before Christmas Day . Do not use the lace fair linen . • The Advent wreath is placed to the left of the altar . It has three purple candles, one pink candle, and a white Christ candle in the center . • We do not have flowers on either retable; only greenery is used and is the responsibility of the Flower Guild . • The three light candelabras are used on the retable in the main sanctuary, and the seven light candelabras are stored in the sacristy . Single light candlesticks may be used on the chapel retable . (These are not the Eucharist Candles ).

Christmas Season • The hangings are WHITE, the color of festivity and joy . This season begins with the first service on Christmas Eve, December 24th, and continues through the twelve days of Christmas until January 6, the Feast of the Epiphany . Use the lace fair linen . • The Advent candles can be removed from the wreath after Christmas Day but the Christ candle remains until Epiphany . • Decorations are the responsibility of the Flower Guild, however, all Altar Guild members are encouraged to assist the Altar Guild team responsible for the week in getting the altar appointments where they belong and assisting the Flower Guild in any way possible . • The single light candle sticks from the chapel are returned to the sacristy for storage . The three-light candelabras are returned to the chapel . The seven light candelabras are returned to the main altar retable . • will be used 2nd service for major feasts . Leave the incense, , boat, charcoal, and the charcoal lighter on the counter in the sacristy . Clean them if needed with Magic Wadding and clean them again before putting them away . • For the late night service fill three cruets of wine up to the crossbar on the etched cross . Two will be placed on the Credence Table and one will be placed in the narthex for the presenters along with the covered Ciborium containing 100 wafers . • The decorating volunteers will install the pew torches and the Altar Guild will need to put the candles in them .

• 150 handheld candles for the 10:30pm service need to be put in baskets and placed in the narthex to be given out by the ushers .

April 2018 13 The Season of Epiphany • The hangings are WHITE for the day of Epiphany and for the First Sunday of the Epiphany, the Baptism of Our Lord . Then the hangings and change to GREEN the color of growth . Use the new green set . • The Feast of the Baptism of Our Lord is one of the days especially appropriate for Holy Baptism so be sure to check to see if your team needs to set up for a baptism .

Ash Wednesday and the Season of Lent • The hangings are PURPLE . The season is one of repentance and preparation for the renewal of our baptismal vows . • Beginning on Ash Wednesday and lasting through the Maundy Thursday service, we use pottery vessels in place of the silver . There is a complete set in the sacristy . The set up for each service remains the same . Do not use the lace fair linen during Lent . • There are no flowers during Lent . • The seven light candelabras on the main altar retable are removed to the sacristy for storage and the three light candelabras from the Chapel are moved to the main altar retable . The single candlesticks are used on the chapel retable . (Not the Eucharist candles ). • Cover the altar cross, the cross on the baptismal font, and the processional crosses with purple drapes . These crosses will remain covered through until Palm Sunday when they are changed to red drapes . The drapes are stored in the sacristy in the small lower drawers of the small linen repository . • Remove the flags and banners from the sanctuary as well as the and store them in the sacristy vesting room . • There are usually three services on Ash Wednesday with Holy Eucharist being celebrated at each . The credence table should be set the same as for a regular Sunday service . • Set out one of the small silver bowls to hold ashes . Place the bowl of ashes on the altar in front of the veiled chalice on the congregation side . If there are two serving, set out two bowls . • Place a damp wash cloth with a dish of lemon slices on the shelf under the altar to be used by clergy for cleaning ashes from hands . (The washcloths are stored in plastic bags and marked for Ash Wednesday in the sacristy) . If there are two clergy participating in the service, put two washcloths under the altar .

14 April 2018 The Passion of Our Lord or Palm Sunday • The hangings are RED including the drapes for the crosses, the color of blood and symbol of martyrdom . This is the beginning of Holy Week, the final week of Lent . • Well in advance of Palm Sunday, the Altar Guild director(s) verify with the office staff that the palm branches and palm leaf crosses have been ordered . • Consult the celebrant as to the exact placement of a small table for the blessing of the palms . • Place the palm crosses in a basin or tray with straight pins to be handed out . • Assist the ushers in handing out the palms to the congregation to be carried into the church in .

Maundy Thursday The hangings stay RED on Maundy Thursday . This holy day reminds us of Our Lord’s commandment to love (mandatum) and it is marked by foot-washing, a symbolic act of loving service, and by the by the Altar Guild and clergy following the service . On Maundy Thursday we remember that Jesus celebrated his with his disciples and at that supper, instituted the Holy Eucharist .

• Set up as for a 10:30am Sunday service . • For the foot washing ceremony use the pottery pitchers and bowls found stored in the upper cabinets in the sacristy . The number of clergy participating in the foot washing will determine the number of pitchers and bowls . • Provide a sufficient supply of bath towels also found in the overhead cabinets in the sacristy . Towels will need to be laundered after the service and returned to storage . • About 5 minutes prior to the start of the service, fill the pitchers with warm to hot water keeping in mind that the water will stand about 15 minutes before it is used; ideally, the water will have cooled to room temperature by then . • Place the filled pitchers in the “catch” bowls and place one on either side of the communion rail gate between the lecturn and the pulpit . A chair should also be placed behind the bowl and pitchers . • During the Exchange of the Peace, take the towels, pitchers and bowls to the sacristy . • The Maundy Thursday service will conclude with the stripping of the area including the chapel . With the assistance of any Altar Guild members present in the congregation, the and the clergy . The Altar Guild assigned for the week will coordinate storage of all chancel area appointments . This includes altar hangings, linens, torches, processional crosses, candelabras, candle sticks, the missal stand, service book and Gospel Book . The draped crosses on the retable and the baptismal font will not be removed to the sacristy . • The presence candle will be extinguished because the elements in reserve will not be present after this service . • After the congregation has left, place black drapes on the retable crosses and the cross on the baptismal font The drapes are stored in the sacristy in the drawer that is labeled for them . • Ensure that the sacristy is in order and that the foot washing vessels have been washed, dried, and returned to storage .

April 2018 15 Good Friday • There are no hangings for the service . • Set out the wooden . • Set two pottery chalices on altar with only a purificator on top and the clay paten . The will be used during the service .

The Easter Season • The hangings are WHITE, the color of resurrection, celebration and joy . Easter Season lasts 50 days (The Great Fifty Days) . Use the lace fair linen . • Preparations for and Easter Day services take place on . Decorations are the responsibility of the Flower Guild, however, all Altar Guild members are encouraged to assist the Altar Guild team responsible for the week in getting the altar appointments where they belong and assisting the Flower Guild in any way possible . • Check to see if there will be baptisms . If so see page 18 . • The flags are returned to their normal position with the American Flag always displayed to the left of the altar as you face it from the nave . • The single light candle sticks from the chapel are returned to the sacristy for storage . The three-light candelabras are returned to the chapel . The seven light candelabras are returned to the main altar retable . • Place the paschal candle in the floor candlestick to the left of the altar . It will remain there until Pentecost . If there are baptisms at the Vigil, leave the paschal candle behind the font and move it to its place close to the altar prior to Easter morning . • Incense will be used at the Easter Vigil and the 10:30 service . Leave the incense, thurible, boat, charcoal, and the charcoal lighter on the counter in the sacristy . Clean them if needed with Magic Wadding and clean them again before putting them away .

The Day of Pentecost • The hangings are RED, the color of the fire of the Holy Spirit . The hangings then change to GREEN for all the Sundays following Pentecost . Use the newer bright green set . • Pentecost is one of the days especially appropriate for Holy Baptism so be sure to check to see if your team needs to set up for a baptism . (See page 18 ). • After the Day of Pentecost the paschal candle will be moved next to the baptismal font and lit for baptisms and funerals throughout the year .

16 April 2018 All Saints Sunday • The hangings are WHITE, a symbol of celebration and joy . • All Saints’ Sunday is one of the days especially appropriate for Holy Baptism so be sure to check to see if your team needs to set up for a baptism . (See pg 18 .) • Incense is used at the 10:30 service . Leave the incense, thurible, boat, charcoal, and the charcoal lighter on the counter in the sacristy . Clean them if needed with Magic Wadding and clean them again before putting them away .

April 2018 17 Occasional Services

Baptisms • The hangings are the color of the season . You do not need to change to white . • The font should be placed front and center on the first level in front of the altar rail . The Paschal Candle w/stand will be right behind it between the font and the altar rail . • Make sure that the brass baptismal bowl in the font is empty and clean and that the cover is removed to the sacristy . • The silver shell is placed on the baptismal credence table on top of a linen cover with one baptismal towel for each person being baptized . • The large silver ewer is to be placed on the counter in the sacristy during set up . Before the service, fill the ewer with hot water, keeping in mind that it will be as much as half an hour before the water is used and it should have cooled to room temperature by that time . Place the filled ewer on the baptismal credence table . • Place the oil on the baptismal credence table . • The paschal candle is placed near the baptismal font and will be lit for the service . Check to see that the acolytes have done this . • Following the service, water from the baptismal font is to be poured into the piscina .

Renewal of Baptismal Vows On Sundays designated for baptism, there may be no one receiving baptism . It is appropriate that on this Sunday, the congregation renews its baptismal promises . The celebrant may ask you to place a glass bowl with water and a branch of boxwood on the left credence table for use as the celebrant sprinkles the congregation with water () as a reminder of baptism .

Confirmation • Altar hangings are RED unless there is a baptism in which case the hangings will be WHITE . (But it’s the bishop’s preference) • Be sure that the bishop’s chair is clean .

Ordination • Altar hangings are normally RED; however, upon occasion the celebrant may wish to use WHITE . • Coordinate with celebrant . These services can vary greatly as to what is required of the Altar Guild . • The bishop’s chair be dusted and placed in the center front of the altar and on the same level as the altar . • Check with the celebrant to determine if incense will be used . If so, leave the incense, thurible, boat, charcoal, and the charcoal lighter on the counter in the sacristy . Clean them if needed with Magic Wadding and clean them again before putting them away .

18 April 2018 Burial of The Dead • The hangings are WHITE . • Flowers should be white but this is not mandatory . • If Holy Eucharist is to be celebrated, set up is the same as for a Sunday service . Verify with the celebrant the number of wafers and quantity of wine to be made available . • Remove headings from the hymn boards and place numbers according to the service booklet . • Store the Lectionary Book in the sacristy . • Place the blue book of Occasional Services on the lectern and mark the appropriate readings with the ribbons according to the service program . • In the case of cremation, the urn stand is placed front and center on the nave side of the altar rail, with the pascal candle directly behind, well before anyone arrives for the service . • The larger stiff white linen pall is placed over the urn and then the cremation pall should be draped carefully over it . The cremation pall with cross embroidered in the center is stored in the drawer with the white burse and veil . Do not confuse it with the white chalice veil . • The paschal candle should be placed directly behind the casket or urn . • The large pall to cover a casket hangs in the closet behind the sacristy door . • In preparation for arrival of the casket, the pall should be placed across the back of the rear pew . • At least two Altar Guild members should meet the casket as it comes to the outside entrance door and cover it with the pall in the narthex . The casket will enter feet first, so position the pall accordingly so that the top of the cross is toward the head . • No flowers should be placed on the pall . • The pall should be removed by the Altar Guild at the entrance door before the casket leaves the church . The pall never goes to the funeral home or to the cemetery unless directed so by the celebrant . • When returning the large pall to storage, be careful to fold it so that the cross in the center is not creased . It is acceptable to lay the pall on the carpeted floor at the front of the church in order to fold it properly . Care should be taken not to soil it . • If the celebrant and acolyte accompany the casket to the cemetery, the Altar Guild members should extinguish the candles and ready the church for the next scheduled service . If the Altar Guild members conclude their business prior to return of the celebrant, an Altar Guild member should lock the church upon leaving .

Without Eucharist: • Stand the Gospel book on the center of the altar .

April 2018 19 Weddings Altar Guild members are in charge of wedding preparations for the church, carrying out the rector’s instructions . Episcopal priests do not work with wedding consultants, so if you are asked, there is no exception to this rule . A wedding is a religious service, a sacrament of the Church . • The hangings are WHITE . • With approval of the rector a wedding may be held during Advent or Lent . • Two Altar Guild members must attend the rehearsal because it will be their responsibility to direct the seating and the procession . • Flowers in the sanctuary are suggested to be held to arrangements using the altar vases or at the base of the cross on the retable . They should never equal the height of the cross nor cover the cross . It is this church’s policy to use only fresh flowers, however, the rector is the final authority . Generally speaking, the rector will review with the couple what can and cannot be done in the way of flowers and decorating . • Photographers are generally not permitted to take pictures in the church while the ceremony is taking place . These are matters for the rector to decide . What many couples do is reenact key parts of the ceremony immediately afterwards for the photographer . The bride’s family should be informed so that the photographers might be instructed when hired . • Wedding kneelers are placed on the altar platform inside the sanctuary within the sight lines of the altar gate . • In the sacristy there is a colorful round metal box, which contains items that may be useful to assist the wedding party in last minute preparations . It contains needle and thread, buttons, safety pins, etc .

Without Nuptial Eucharist: • The three light candelabras are moved from the chapel retable to the main altar . • Stand the Gospel book on the center of the altar . • Remove all numbers and letters from the hymn boards . • If the wedding is expected to be large enough to require seating in the chapel, single candlesticks (not the Eucharist candles) may be used on the chapel altar or retable .

With Nuptial Eucharist: • If Holy Eucharist is to be celebrated as part of the wedding ceremony, preparation of the credence table and altar will be the same as a Sunday service . • It is likely that the bride and groom will be the presenters . • Verify with the Celebrant the quantity of wine and wafers to be made available .

20 April 2018 The Procession and Ceremony: Two Alter Guild members should be present at the back of the church to direct the seating and procession as it was rehearsed . The entire procedure is printed here, including also what happens up in the front, so that the wedding party has someone who can answer their questions beforehand . • Acolytes should light the candles and the music should begin 20 minutes before the ceremony . • A moment or two before the ceremony, tell the two designated ushers to escort the mothers into the church . The bridal party waits in the rear of the church until the mothers are seated . The groom’s mother goes first, holding the usher’s right arm . She sits in the front pew on the right side of the aisle . Any other members of the groom’s family, including his father (unless he attends the groom as best man), should already be seated there . The usher returns to the back using the side isle . The bride’s mother follows, on the usher’s left arm . She sits in the front pew on the left . Her family also should be previously seated . The same usher may seat both mothers, if necessary, returning to the rear for the bride’s mother after seating the groom’s . • Immediately upon the ushers’ return, give the signal to the organist for the wedding music to begin then see that the procession moves forward properly . As soon as the wedding music begins, the ushers start down the aisle either singly, or two by two if there are a number of them . (Decide this at the rehearsal ). As soon as the ushers start, the groom and best man come in from a side entrance and take their places, on the right, at the foot of the chancel steps . The celebrant comes in from the sacristy with their attendant, if any, and stands at the top of the chancel steps . The ushers are followed by the bridesmaids, walking alone, five or six pews apart . If there are a number of bridesmaids, as many as eight or ten, they walk in pairs, the width of the church aisle permitting . • If there is a flower girl, or a small boy bearing the ring, she or he should precede the maid of honor either one at a time or side by side . • The maid, and/or matron, of honor follows just preceding the bride . • The bride comes last, with her father, or whoever presents her . She holds his left arm . • Upon reaching the chancel steps, the ushers line up to the right of the groom and best man . The bridesmaids go to the left side of the chancel steps . • After the betrothals are read, the priest turns and goes up to the altar . The bridal couple follows and stands in front of the wedding kneelers facing the altar . When they are in place, the maid of honor and the best man follow . The ceremony proceeds, the bride and groom turning towards each other to make their vows, and then kneeling when told . • Upon the completion of the ceremony the music guides them and the couple walk out together . The maid of honor follows with the best man, the flower girl and ring bearer, and the bridesmaids and ushers, two by two . • Immediately after the bridal party has left the church, the ushers return to escort the mothers out . They are followed by the members of their families, after which the wedding guests may leave . • As soon as the bridal party has left the church the candles should be extinguished .

April 2018 21 Chapel Eucharist Services • Set up the credence table and altar in the chapel as for a Sunday service except for the extra chalice which will not be necessary . Verify with the celebrant what quantities of wine and wafers should be made available for the service . • Place the two Eucharistic candles on the chapel altar . • Place the missal and it’s stand on the chapel altar *. • Place the Lectionary Book on the lectern marked with the red ribbons for the appointed readings . • Place the Gospel Book on the Gospel side of the altar .

Outdoor Services • The Altar Guild is responsible for packing, moving and returning all items used in worship for this service .

• On this day, the 8:00am service happens as usual in the church . • Between services there will be enough time to transport and set up an altar at the outdoor site . • Use the pottery vessels and candle holders with glass chimneys . • The small altar is to be moved to the location of the picnic by the Junior Warden . Contact them to confirm that this will be done . • Once at the site, cover the altar with the small fair linen . (Labeled in the large bottom drawer in the sacristy) • Place a corporal on the fair linen and set up the chalice . • Chapel Flowers may be taken out of the brass vases and plastic liners, put into portable containers and moved to the service site . • Wicker baskets are to be used as offering plates . • Put 100 wafers in the pottery ciborium . Bring extras in case needed in the small bread box . • The ushers are responsible for counting the congregation and giving the count to the celebrant .

22 April 2018 Y early Cleaning

Yearly cleaning is usually scheduled on Saturday, the day before Palm Sunday .

Cleaning Liquid Candles All the liquid candles and followers should be cleaned once a year . • Remove the candles from their candlesticks or candelabra and carry to the sacristy using the wooden carrier . • Unscrew the candle tops and pour any liquid in the candles into a container so that it can be reused . • Remove wicks by pulling from the underside of the candle tops . Set aside to be reinstalled or discard . This is an ideal time to replace old wicks with new if needed . (See instructions on page 11) • Wash nylon candle parts with warm water and cleansing liquid . Stubborn stains can be removed by rubbing nylon sections with a fine Scotchbrite® scouring pad or sponge . • Polish brass candle parts with brass polish . • When candle parts are completely dry, replace wicks following the instructions on page 11 .

Care of Needlepoint Kneelers • Vacuum the bottom and all sides as well as the top surface using a brush attachment covered with nylon from a pair of hose . Use a rubberband to secure it around the vacuum hose . • It is best to remove wax as soon as possible . You will need an iron and a plain white paper towel . With the heat of the iron the wax will absorb into the paper towel, continue to move the towel around until all the wax is absorbed . • Club soda will remove wine from wool . Use cotton balls or Q-Tips and make sure to not get the canvas too wet, you can do this in stages if necessary . You don’t want a lot of moisture to inside of the kneeler, this could cause mold to grow between the back of the canvas and the filling .

April 2018 23 The Care of Linens

• All linens must be kept spotlessly clean and CRISP . The corporal, purificator, and lavabo towel must have a thorough rinsing in water which goes into the piscina, as no trace of the consecrated elements may go anywhere except to the earth . • Half the job of laundering the linens, especially the purificators, is in the care given immediately after a service . A mild detergent can be used to remove spots of wine and lipstick (use the other sink not the piscina) then let soak in the plastic bowl of water with a small amount of Oxy Clean . Usually this eliminates the need for further hand washing at home . A thorough rinsing is all that is needed . • Altar linens can be machine washed on the gentle cycle with warm water . A mesh bag to protect the embroidery should be used . After washing NEVER place in the dryer . Instead, wrap in terrycloth towels to remove excess water, and iron while very damp . • It is necessary to flip the linen over several times while ironing so as to make sure it is completely dry even in the hems before folding . • Always iron the embroidery on the wrong side with extra padding underneath . If you begin at the embroidery the area around it will press out smoother . • Ironing the folds wears the linen, so immediately after ironing the item flat and dry, while the linen is still hot, carefully use your fingers to fold . • Any linen scorched beyond hope, ruined by mildew, or torn beyond mending should be burned and the ashes scattered on the earth or washed down the piscina . Or it may be deconcecrated for other use .

The Corporals After ironing the corporal, finger-fold itright side inside, in nine equal squares . The top third folded first with the embroidered third folded second makes it easy to quickly find the cross for proper placement on the altar .

embroidery ends up on the outside

Corporal Folding. Shaded areas indicate wrong side of linen.

24 April 2018 The Purificators The purificator should be ironed and folded into nine equal parts,right side outside with the cross on top .

Purificator Folding. Shaded areas indicate wrong side of linen.

The Lavabo and Baptismal Towels These towels should be folded into thirds length-wise and then in half .

Towel Folding. Shaded areas indicate wrong side of linen.

The Palls The pall should be washed when needed in soapy water, rinsed thoroughly, and placed on a water glass to dry . It needs no ironing since the linen shrinks to fit tightly as it dries .

The Fair Linens, and Credence Covers These pieces should be placed on rollers as they are ironed, to avoid creasing . Using two rollers in the process, turn the linen first on one side, then on the other as many times as needed . Ironing the right side last gives a beautiful finish . For storage they should be rolled with the wrong side to the roller so they will hang nicely when used .

April 2018 25 Additional Resources

There are several Altar Guild guides and manuals on the bookshelf in the robing room part of the sacristy that you are welcome to borrow . Keep in mind that some of these are outdated . http://www nationalaltarguildassociation. org. The National Altar Guild Association NAGA assists parish, diocesan and provincial altar guilds by providing information and resources . http://www .lectionarypage net. A Liturgical Calendar for Upcoming Weeks with Links to the Lessons . From the Revised Common Lectionary (RCL) (as adapted for use in Episcopal worship) Also includes the liturgical color for the day . http://lectionary .library vanderbilt. edu/faq2. .php An extensive frequently asked questions page about the Revised Common Lectionary by the Vanderbilt Divinity Library . https://www episcopalchurch. org/page/book-common-prayer. The http://archive episcopalchurch. org/109399_79309_ENG_HTM. .htm An Episcopal Dictionary of the Church

26 April 2018 Glossary

TERM DEFINITION Alms basins Brass offering plates (stored in narthex) Altar Table that is focal point of Eucharist Celebration Altar frontal (also frontal) Altar covering that is the color of the season Aumbry (Tabernacle) Secured box containing the Reserved Sacrament Baptismal Font Church furnishing that holds used for sacrament of baptism Baptismal Shell Shell-shaped silver plate used to pour water on baptismal candidate Baptismal towel Special towel used for baptism; folded longways Bible markers Broad bands in the color of the day that hang over the lectern hanging Bishop Highest order of the sacred ministry in the Episcopal Church; the ahead of the diocese, elected by the diocese . Bishop’s Chair Special chair on the gospel side of the sanctuary, reserved for the diocesan bishop on his visitations Book of Propers (Lectionary) Book of season-specific readings found on Lectern Bread box Small round silver box containing extra wafers Burse Case placed on top of vested chalice to hold corporal & extra purificators (colored to season) Candelabra Candle holders (7-branch on retable; 3-branch usually in chapel) Cassock Long, closely fitting garment reaching from the neck to the shoe tops, worn by clergy, acolytes, chalice bearers, and Celebrant Priest who celebrates the Holy Communion Chalice Cup used at altar to hold elements of wine & water for & communion Chancel area Raised area of church containing pulpit, lectern, choir, and sanctuary Chapel Section of Church with Trinity window, small altar, & Presence Candle Chasuble Seasonally-colored cape-like garment worn by celebrant during Eucharist Chrism Oil Oil which is consecrated by the Bishop annually and used for Holy Baptism Christ Candle Large wax candle displayed to left of altar during Christmas season Ciborium Container used to hold wafers at Eucharist; resembles chalice with a lid Clergy Those in Holy Orders: , priests, and Communion rail Railing that separates the Nave from the Sanctuary; communicants receive bread & wine while kneeling at this rail during Eucharist Compline Special evening service, the last service of the day

April 2018 27 Cope Long elaborate cloak of colored silk or brocade worn by a bishop or priest at on festival occasions, with a clasp called a morse Corporal Linen placemat used to catch any falling particles of consecrated bread or wine during Eucharist Cotta White garment similar to a , but shorter and without a cross on the front that is worn by choir, and chalice bearers Credence table Small side table used to hold items used for celebration of Eucharist Crozier Bishop’s pastoral staff Cross-bearer in a procession Crucifix Cross with the figure of Christ crucified on it Cruets Glass containers used to hold water & wine Deacon Lowest of the Holy Orders; also the minister who reads the gospel at a service of Holy Eucharist Deacon’s Step Second of the three steps approaching the altar Dean Chief of the clergy on the staff of a cathedral or seminary Diocese See or jurisdiction of a bishop Dust cover Cotton cover made to cover the altar between services Elements The bread, wine, and water used at Holy Eucharist . side Traditionally the right side of the sanctuary as one faces the altar from where the Epistle is read . (Our lectern & pulpit are reversed) Eucharist (altar) candles Two candles placed on altar during Eucharist Ewer The container holding the baptismal water at the font Fair linen Large linen covering top of altar, required by rubric Footpace The platform upon which the altar rests; the top step before the altar . Frontal Altar covering that is the color of the season Funeral Pall Covering placed over casket when body is brought into church for service of Christian burial Gospel Book The book from which the Gospel is read during the service Gospel side Traditionally the left side of the church from which the Gospel was read and were delivered (our lectern & pulpit are reversed and the Gospel is read from the center aisle ). The Gospel Book is placed on the left side of the altar . Holy Oil for the Infirm Oil blessed by the Bishop and used in anointing the sick Host The consecrated bread or wafer at the Holy Eucharist . The priest’s host is larger . Hymn Boards Boards on either side of Chancel area that display hymns for a service . Lavabo bowl Small bowl into which water is poured for the celebrant to use in washing fingers

28 April 2018 Lavabo towel Small towel placed across the lavabo bowl to be used by celebrant to wash fingers during Lectern Stand from which lessons are read during services Lectern and pulpit hangings Seasonally-colored cloths which cover these items Pall or linen pall A stiffened corporal placed over the chalice Liquid paraffin The oily substance that is used in the candelabra & Eucharist candles Missal stand Brass stand on which the Service Book rests during the Eucharist Narthex Entrance hallway between Church & Parish Hall Nave Largest part of central worship area of church Paschal candle Large wax candle usually stationed at baptismal font; lighted at Easter Vigil Paten Silver plate on which Priest’s wafer is placed when vesting the chalice Piscina Sink in sacristy which drains directly to ground used to clean vessels/linens that have held consecrated elements Presence candle Candle in chapel near aumbry that marks presence of the Reserved Sacrament Pulpit A stand from which the Gospel is preached Purificator Napkin-like cloth used to cleanse/wipe lip of chalice after each communicant Receiving basin Large brass plate into which smaller “offering plates” are collected during offertory Reserved Sacrament Wine and hosts that have already been consecrated and stored in the aumbry . This is used to take to the sick, for a deacons , or on Good Friday . Retables Narrow shelf behind altar against the wall holding candelabra, altar cross,and flowers or greenery Sacristy Space where altar guild does preparation & clean-up work & where vessels & supplies are kept Sacristy vesting room Room at back of sacristy where vestments are stored and clergy vests & prepares for service Sanctuary Part of church beyond altar rail from sanctus, meaning “holy” Sanctus Bells Brass bells or gong used at special points in the Eucharist (e g. ,. of elements) Service book (missal/altar book) Contains service of Eucharist in all variations Sideboard Furniture in narthex used to hold elements for presentation & storage of alms basins Silver Ewer Silver pitcher used to hold water for a baptism prior to its being blessed & poured into font Long strip of cloth symbolizing the yoke of Christ worn by a bishop, priest, or deacon Thurible & Boat Brass items used to hold and burn incense Unction Sacrament available to those who are ill; may include laying on of hands and anointing; Extreme unction is for the dying Veil Embroidered material used to cover vested chalice Vested Chalice The main chalice that has been assembled in a specific order for the Eucharist & is placed on the altar Wafer Eucharist bread before it is consecrated

April 2018 29 Appendix 1 - Notes For Visiting Clergy

When we don’t have a deacon present it is helpful when we have visiting clergy to have an Altar Guild member present in the sacristy before the 8:00am to help answer any questions they may have, and to find out if they have any special requirements .

Be sure the celebrant is aware of our following customs if not already:

At the I, 8:00am Service • The crucifer will provide the count for the number of communicants . There will be 25 wafers on the credence table and the large priest host divides into 24 pieces . If needed there is reserved sacrament in the chapel aumbry . • We use two chalice bearers at both services . The extra chalice is on the credence table . It is their choice whether they want to prepare it along with the other chalice on the altar or to allow the chalice bearer to fill it at the altar when it’s time to use it . • Left over consecrated elements are to be placed in the aumbry in the chapel by our deacon . • Announcements come at the end of the service just before the recession at both services .

At the Rite II, 10:30am Service • The wafers in the ciborium, that will be brought to the altar by presenters, are pre-counted . The communicant count will come with the presenters on a slip of paper . There will be 25 extra in the breadbox on the credence table . • There will be a anthem .

If the celebrant wishes to change any of the above, which is their prerogative, please make sure anyone effected by the change gets the information .

30 April 2018 Appendix 2 - Current Members

TEAM E-MAIL HOME CELL TEAM 1 Judy Anglin ...... anglin2j@charter . . net...... 423-581-0399...... 423-231-3000 . Toni Dosil ...... dosil13@msn . . com...... 423-581-4266 ...... 732-272-702. . Martha Hall ...... earlandmarti@charter . . net...... 865-993-2229 ...... Chantel Combs ...... chantel32@msn . com...... 423-438-4091......

TEAM 2 Judy Bartholomew ...... bartholomew@musfiber com...... 423-581-5135 ...... Carolyn Dean ...... carolyn@ricedeangraphics. . com...... 423-736-6679. . . . Virginia Carey ...... careys2@charter. . net...... 423-585-0512...... 423-327-3346 . Janis Dixon ...... janis@cosmeticsbyjanis . com...... 423-748-1516. . . .

TEAM 3 Brooke White ...... jnbwhite@hotmail . . com...... 423-231-8372 . . . Cindy Selby ...... 804-761-6802 Taryn Herzog ...... tarynzh@gmail. . com...... 865-674-7529...... 865-368-7529 . Login McGinnis ...... mcginnislogan@gmail . com...... 865-748-9838 . . .

TEAM 4 Lena Giles ...... glgiles2@att. . net...... 423-586-8654 ...... 423-312-7263 . . Sheri Chiappetta ...... chiappetta26@gmail. . com...... 423-318-0604 ...... 423-312-4186 . . Alyssa Chiappetta ...... alyssa . chiappetta@gmail. com...... 423-318-0604 ...... Shamron Stambaugh ...... sdkitts1@gmail. . com...... 423-714-6407. . . . Jamia Blazer ...... jamiablazer@hotmail com...... 423-327-3952

SMALL LINENS Taryn Herzog ...... tarynzh@gmail. . com...... 865-674-7529...... 865-368-7529 . Judy Anglin ...... anglin2j@charter . . net...... 423-581-0399...... 423-231-3000 . Judy Bartholomew ...... bartholomew@musfiber com...... 423-581-5135 ......

LARGE LINENS Tykie Feldman ...... tykie123@charter . net...... 423-581-2481...... Lena Giles ...... glgiles2@att. . net...... 423-586-8654 ...... 423-312-7263 . .

April 2018 31 32 April 2018