The College Handbook 2014-15 Contents

INTRODUCTION ...... 4 USEFUL TELEPHONE NUMBERS ...... 4 KEY DATES FOR YOUR CALENDAR ...... 5 WESTCOTT’S VISION AND MISSION ...... 6 Our Vision ...... 6 Our Mission ...... 6 Our Values ...... 6 A DISCIPLINED LIFE ...... 7 TUTORIAL AND SUPPORT STAFF ...... 10 THE CAMBRIDGE THEOLOGICAL FEDERATION ...... 13 The Federation Office ...... 13 Federation Member Institutions ...... 13 Associate Member Institutions ...... 14 Federation Worship ...... 14 SECTION 1 FORMATION FOR MINISTRY & MISSION ...... 16 INTRODUCTION ...... 17 Formation Criteria for Ordained Ministry ...... 17 An Integrated Approach ...... 18 Ordained Pioneer Ministers ...... 19 Potential Theological Educators ...... 19 TEACHING AND LEARNING ...... 21 Methods of Teaching and Learning...... 21 Learning Together ...... 23 TRAINING PATHWAYS ...... 24 A. Common Awards (Durham University) ...... 24 B. Cambridge Awards ...... 27 C. Anglia Awards (Anglia Ruskin University) ...... 30 D. Research Degrees (at Cambridge and other Universities) ...... 32 E. Study and Learning Opportunities Abroad ...... 33 PRACTICALITIES ...... 34 The Spiritual Discipline of Learning ...... 34 Virtual Learning ...... 34 Timetable Clashes ...... 34 TUTORS AND TUTORIALS ...... 36 The Role of your Tutor ...... 36 Who’s Who in the Tutorial System? ...... 37 What happens in tutorials? ...... 37 The Pattern of Tutorials: Expectations and Objectives ...... 38 Record Keeping ...... 38 Tutor Groups ...... 38 Tutor Availability ...... 38 Confidentiality ...... 38 ARRANGEMENTS FOR FIRST APPOINTMENTS ...... 39 Principal’s Reports (Bishops’ Letters) ...... 39 Finding a Title Post ...... 39 The Code of Procedure ...... 39 Support from the College ...... 41 SECTION 2 COLLEGE LIFE ...... 42 CHAPEL ...... 43 Introduction ...... 43 Preparing and Leading Worship at Westcott House ...... 43 Chapel Timetable ...... 44 1

Organisation of Westcott Chapel ...... 45 Personal Prayer ...... 46 COMMUNITY LIFE ...... 47 Hort ...... 47 Partners...... 47 Children ...... 47 Guests ...... 47 College Courts ...... 47 STUDENT SUPPORT AND GUIDANCE ...... 48 Counselling ...... 48 Disability and Dyslexia Support ...... 48 Speech Therapy ...... 48 Essay Writing Skills...... 48 ABSENCES ...... 49 Absence from College ...... 49 Relief from College Commitments ...... 49 Bank Holidays ...... 49 THE COMMON ROOM ...... 50 The Co-ordinating Committee ...... 50 Officers ...... 50 Common Room Meetings ...... 51 The Common Room and the Federation ...... 51 Common Room Facilities and Activities ...... 51 The Bar ...... 51 Sport ...... 51 Parties ...... 51 COMMUNICATIONS ...... 52 Telephones...... 52 Conditions for use of the computer network ...... 52 Post ...... 53 Cambridge University Messenger Service (UMS)...... 53 e-notices ...... 53 p-notices ...... 53 c-notices ...... 53 b-notices ...... 53 LIBRARIES ...... 54 Federation Membership Cards ...... 54 Divinity Faculty Library...... 54 University Library (UL) ...... 54 FACILITIES...... 55 Domestic Matters ...... 55 Catering ...... 55 Meal Times ...... 56 Laundry ...... 56 Bicycles ...... 56 Cars and Parking ...... 56 Study Areas ...... 57 Photocopying ...... 57 Recycling and Refuse ...... 57 ACCOMMODATION...... 58 Accommodation for Single and Unaccompanied Students ...... 58 Accommodation for Students accompanied by Partner and/or Children ...... 58 SAFETY AND SECURITY ...... 62 Personal Security ...... 62 Health and Safety ...... 62

Fire Safety ...... 62 Fire Alarms ...... 63 College Fire Wardens ...... 63 Electrical Equipment (PAT Testing) ...... 64 FINANCIAL MATTERS ...... 65 College Offices ...... 65 Fees ...... 65 College Accounts ...... 65 Grants ...... 66 Additional information for married students ...... 66 Student Loans ...... 66 Expenses...... 66 Financial Procedures ...... 67 Student Hardship ...... 68 Student Charges ...... 69 SECTION 3 ...... 70 REGULATIONS AND POLICIES ...... 70 College Regulations ...... 71 Regulations regarding Academic Progress ...... 74 Regulations regarding Suitability for Ordained Ministry ...... 75 College Policies ...... 79 Equality and Diversity ...... 79 Harassment and Bullying ...... 79 Personal Complaints ...... 79 CTF Complaints Procedure ...... 80 Child and Vulnerable Adult Safeguarding Policy Statement ...... 80 Data Protection Policy ...... 81 Code of Practice on Student Access to Progress Files ...... 81 Acceptable use of IT Facilities provided by the College ...... 81 Golden Rules for Email Usage ...... 83 Electronic Media Policy ...... 83 SECTION 4 ...... 85 APPENDICES ...... 85 APPENDIX 1: THE FORMATION CRITERIA ...... 86 APPENDIX 2 OFFICE WORLD ...... 94 Running Orders...... 94 Serving at the Daily Eucharist ...... 99 Abouts ...... 101 APPENDIX 3: ATTACHMENTS...... 107 APPENDIX 4: CHURCH CONTEXT PLACEMENTS...... 108 APPENDIX 5: SOCIAL CONTEXT PLACEMENTS ...... 112 APPENDIX 6: LIFE AND SERVICE...... 113 Life and Service 1 ...... 113 Life and Service 2 ...... 114 Life and Service for Ordained Pioneer Ministers ...... 114 Life and Service for Potential Theological Educators ...... 114 Life and Service for Context Based Training Pathways ...... 114 APPENDIX 7: INTENSIVE SHORT COURSES...... 115 APPENDIX 8: OPPORTUNITIES ABROAD ...... 116 Westcott Programmes and Opportunities ...... 117 Ministry Division Programmes and Opportunities ...... 119 Programmes Run by Other Groups ...... 121 APPENDIX 9: USEFUL DOCUMENTS ...... 122

Introduction

Welcome to Westcott! We are delighted that you have joined us and we hope that you are looking forward to the new academic year. This handbook includes lots of important information about being a student here, about the Cambridge Theological Federation, and life in the city of Cambridge. It aims to provide you with support and advice so that you can prepare for public ministry. Some of the key features that you will find inside include: Information about your academic pathway and programme of formation Your time at Westcott will be a significant time of transition. You have come here to prepare for public ministry in the service of God. The experience will be – and should be – life-changing. At Westcott, you will be given a whole range of opportunities to grow in Holiness, Wisdom and Compassion. Within the College Handbook, there are lots of tips, advice and reminders about key dates, deadlines and ideas for making the most of your time here. Make sure that you dip into this guide regularly during your course of study. Information about College Life Starting in a new place can seem very confusing at first. Relax and grow into it and it will start making sense. We hope that the information provided will help you to approach all aspects of your life here with confidence. There is lots of really useful information about where you can find support whilst you are studying at Westcott. College Regulations and Policies In a recent speech to some of our alumni, the Bishop of Ely noted that ‘the Westcott crafted by past principal B. K. Cunningham was... so united in heart and mind through prayer and the study of Bible and Tradition that codes and rules were thought to be unnecessary, a view gently sent up in the memory that the only rule was that gentlemen should not smoke in chapel!’ Since Cunningham’s time, the demands of legislation and our partnership with a number of higher education institutions (as well as the demands of the Church of England itself) have made the task of sustaining our common life without codes and rules practically impossible. Nevertheless, in setting out College procedures and regulations in this handbook, it is important to hold on to the grace and generosity implicit in Cunningham’s ideal and to recall St Paul’s insight that whatever we may think about the letter, it is the Spirit which gives life (2 Corinthians 3.6). A quick survey showed last years’ new students used this Handbook in a number of ways. Some read it avidly from cover to cover the moment they received it; others skim read the interesting bits; others popped it in a drawer ‘for reference’. Do remember to take it out if you have a question... of course you could just ask your “buddy” or any passing returning student.

Useful Telephone Numbers

Out of Hours Mobile If you have lost your key or need urgent assistance: 07597 553714

For Tutorial Support (Emergencies Only): If a student is admitted to hospital or requires urgent assistance: 01223 750243

Key Dates for your Calendar

September 28 2014 Michaelmas Term begins October 6 MA Semester 1 Teaching begins October 9 BA/BTh/Tripos Teaching begins December 3 BA/BTh/Tripos Teaching ends December 8-12 Reading Week for BA/BTh December 10 MA Semester 1 Teaching ends December 11 Michaelmas Term ends

January 5 2015 Lent Term begins January 7-14 Intensive Short Courses January 15 BA/BTh/Tripos Teaching begins January 19 MA Teaching begins March11 MA Teaching ends March 11 BA/BTh/Tripos Teaching ends March 20 Lent Term ends

March 23 – 25 Deacons’ Retreat

April 20 Easter Term begins (note that this is a Tuesday) April 22 MA Teaching begins April 21-22 Incumbents’ Days April 23 BA/BTh/Tripos Teaching begins April 29 MA Teaching ends May 20 BA/BTh/Tripos Teaching ends

May 25 Examination Period begins June 18 Easter Term ends

Westcott’s Vision and Mission

Our Vision ‘The one who calls you is faithful.’ (1 Thess. 5.24)

Westcott House prepares and equips men and women for public ministry so that they may bear witness to God’s love revealed in Jesus Christ, inspire the renewal of the Church, and participate confidently and imaginatively in God’s mission of justice and reconciliation in the world.

Our Mission Located in the vibrant context of Cambridge, and rooted in both the academic excellence and remarkable diversity of the Cambridge Theological Federation, we aim:  To provide the foundation for a life of public ministry through the rigorous integration of spiritual and personal development, theological learning, and ministerial and practical experience.  To establish and support a pattern of lifelong learning that will sustain a life of ministry and service in a range of changing and demanding contexts.  To provide high quality teaching for all engaged in ministerial formation in a stimulating academic environment.  To promote research, to animate the renewal of catechesis and discipleship, and to develop the potential of future theological educators.  To provide a diverse, ecumenical and international environment for theological education where students can discover the value of ‘a fellowship of differences.’  To ensure that our common life is framed and fashioned by Word and Sacrament as we share in a pattern of daily prayer and Eucharist.  To work in dynamic partnership with institutions and agencies which are committed to the flourishing of local churches and the transformation of society.  To serve the Church of England and the wider Anglican Communion.

Our Values We seek to prepare people for public ministry who are:  Holy and faithful ministers, disciplined in the life of prayer, nourished by Word and Sacrament, and growing in their awareness of themselves in relation to God and others.  Wise and instinctive theologians, immersed in the riches of the Christian tradition, committed to intellectual rigour, and alert to the demands of public ministry in an ecumenical and multi-faith context.  Compassionate and effective pastors, creatively engaged with God’s mission in the world, passionate about the transformation of society, and committed to the flourishing and renewal of the local church.

A Disciplined Life

“We want a rule which shall answer to the complexity of our own age. We want a discipline which shall combine the sovereignty of soul of Antony, the social devotion of Benedict, the humble love of Francis, and the matchless energy of the Jesuits…” Brooke Foss Westcott, A Disciplined Life (1868) What is a Rule of Life? A Rule of Life helps us to live a Christian life more intentionally. It encapsulates the principles and disciplines by which we aspire to live. A Rule is a framework around which a Christian character can take shape. For many people a Rule is an important aid on the spiritual journey. It prevents us from drifting and allows us to think about the shape we would like our lives to have. A Rule of Life works on the principle that we are all creatures of habit and it would be best if we cultivated good habits.

As B. F. Westcott points out in his sermon on ‘A Disciplined Life’, Rules of Life have their roots in the Rules of religious orders. These Rules were communal before they were individual. The Westcott Rule expresses our aspirations of our life as a Christian community. It outlines the expectations that we have of one another. It is the backbone for a more personal rule, which is something to talk over with our spiritual director. The Westcott Rule of Life bears witness to the core of our purpose here:  to grow in holiness and to nurture our relationship with God, through prayer and worship, and life with others;  to grow in wisdom, engaging with the riches of our inheritance of faith and articulating it afresh amidst the complexity of our own age;  to grow in compassion and to cultivate a capacity for attentiveness to the world and its needs;  to develop a disposition of openness to Christ and to those among whom we are called to serve. This Rule sets out the habits of a disciplined life, habits to be cultivated in order to sustain a lifetime of fruitful ministry and to respond to our baptismal calling.

Holiness: Habits of the Soul We join the Westcott community in order to grow in holiness. Prayer is the pulse that runs through our life. We become participants in the public prayer of the Church so that we may come to inhabit it, and so that it may reshape us. This involves faithful daily attendance at the office, and the Eucharist on Sundays, Thursdays and the principal feasts of the Church year. For many of us this includes daily Communion. We also commit to attend to our pattern of daily prayer during vacations or when we are away from the community. We are accountable to Christ and to one another in this discipline. Prayer is the foundation for our growth in holiness. Alongside our liturgical prayer we put time aside for personal prayer, and this too we seek to engage in on a regular basis. This is likely to involve meditation and contemplation. Intercession is important: for the needs of the world, for those who have asked for our prayers, for those close to us and in our care, and for ourselves. Growth in holiness requires care for ourselves with the same diligence that we would care for others. There are many aspects to the Christian’s care of the self, and this embraces the physical, spiritual, emotional and relational dimensions of each of us. We attend to our need for regular space and time for ourselves, maintaining a day off each week, taking holidays, nurturing friendships. Crucially, we ensure that our primary relationships are honoured and strengthened by the time and quality of attention we make for them. God does not call us to conflicting vocations and we are to discern how God is calling us to attend to both our commitment to ministry and our primary relationships. We are to be on guard against the particular dangers of working in the pressurised atmosphere of a theological college. These include not getting enough sleep, or exercise, or social time with others, or quiet time by ourselves. These practical matters are something to consider with one another; they are no less spiritual for being eminently material. In

7 response to the calling we have each received, we expect each of us to see our spiritual director regularly through the year. Moderation over food and drink is firmly laid before us by the spiritual traditions of both the Western and Eastern Churches, as is the principle of taking one full day off each week. The best pattern of leisure and self-discipline will differ from person to person. The liturgical year invites us to embrace seasons of specific spiritual practices and disciplines individually and communally. We can also each embrace the principle of a Sabbath, of one day off per week as a period of rest, and undertake the dominical practice of spiritual retreats. We must support one another in these areas, particularly if we are not keeping a day off, or developing habits that inhibit our spiritual growth.

Wisdom: Habits of the Mind We join the Westcott community in order to grow in faithful wisdom. Jesus taught us to love God with all of our heart, mind, soul and strength. At theological college we may find ourselves being called to love God with our minds with an intensity we had not experienced previously. The years we have together are a unique opportunity to grow in the love of God through increasing in our knowledge of the Christian tradition. The gift of this opportunity is a gift to use to the full. One of the riches of Westcott House is the great range of talents and experiences that members bring, and to enable their development we have a range of training pathways and opportunities. We welcome the diversity of ways we each grow in wisdom, and recognise that we do not value our own formational and educational pathway if we do not value those of the rest of the community. Our studies have many dimensions. We learn information – the content of the Christian faith – but not as so many isolated facts. Theological learning is formational: what we come to know and understand changes who we are and how we act. As a community we are involved individually and corporately in the task of theological thinking and reflection, so as to bring our theological studies, the world around us, and our own hearts, into constant dialogue. We make the most of the extraordinary intellectual resources in Cambridge, to help us in understanding our faith and the world. Our Christian vocation also involves learning skills. We learn how to do things well, and how to inhabit those actions authentically, theologically and prayerfully. We understand that how we act, and how we engage in the practice of ministry bears the qualities of who we are as people of prayer and reflection. Our growth in wisdom takes time, diligence and patience. We will notice the changes through our time at Westcott, but these changes are not likely to be smooth. They may be challenging and demanding. It is in our life together, rooted in our worship and prayer, that we live into the wisdom to which we are called. Christ is our teacher, and our learning in faith and wisdom springs from the Eucharist and our life of prayer, and becomes a form of prayer itself, a matter of adoration and contemplation. We can take as our own the aim of St Thomas Aquinas for the friars of his order: ‘to contemplate and to pass on to others the fruits of our contemplation’.

Compassion: Habits of the Heart We join the Westcott community in order to share in the compassion of Christ and his passion for justice in a broken and distressed world. Sharing in Christ’s compassion for the suffering and needs of others, and our longing to respond as servants of Christ, is the motivation for our work of evangelism, reconciliation, mercy and justice. In his letters, St Paul speaks of the Church as the Body of Christ. Our participation in the Body of Christ is the primordial fact of Christian identity, so radical in its repercussions that we continue adjusting to it for the rest of our lives. The charter for a Christian community is to discover what it means to live as members together of the Body of Christ. The Church is universal but it finds its expression in a local form. Our life together is such an expression of the universal church. We are the Body of Christ in this place and at this time, sustained by God in his calling of each one of us to be here. In the words of a past Principal of the House, B. K. Cunningham, we are here in order to become the person that God is calling us to be. God’s calling of us to this community is his gift, and we receive one another in that spirit. This is the creative tension of life in a theological college: it is a community on the move, one that we join in order to leave, and yet it is also the place where we live and grow as members of Christ’s body here and now. In a body various different parts work together. Of all that Paul finds in this image, it is this sense that delights him most. Christians share in a basic unity through baptism but the Church is not uniform; it is characterised by difference

8 and cooperation. As a ‘community of differences’ we recognise this diversity, and learn to respect it and learn from it. We ‘love our neighbour as ourselves’ and ‘rejoice with those who rejoice, and weep with those who weep’. We commit to receive the difference that each of us offers in community. We recognise that in engaging with each others’ differences we will ourselves be changed, to become more truly ourselves in Christ. Difference can be provocative. To live together in harmony members of a community have, in particular, to learn the discipline of ‘guarding the tongue’ (Proverbs 21.23). That involves not ‘bearing false witness’ (Exodus 20.16), and avoiding unkind words, either spoken to people’s faces or behind their backs. In his Rule, St Benedict speaks of the importance of taciturnitas, by which he means the avoidance of damaging and thoughtless speech. Benedict includes specific references to ‘crude jokes’ and ‘idle gossip’ – both of which refer to demeaning other people. This is one of the most serious threats to our common life. It relates to all forms of communication, including email and other forms of messaging. ‘Guarding the tongue’ involves knowing when to refrain from speaking. It demands discretion. It means avoiding dogmatic, divisive or destructive chatter. When we fail, penitence may lead us to reflect on the fact that reconciliation with God is the basis for reconciliation with one another. We should seek both to forgive and to be forgiven, and to be agents of reconciliation between others. One of the gifts of the Incarnation is to learn that wherever possible this is a face to face process, not one that can be achieved remotely. All this we attend to, and learn, and are fashioned by, in order that we can show and share Christ’s compassion in the world. We are becoming public witnesses to Christ’s death and resurrection, so that more may come to know the glory of God’s love revealed in Jesus Christ, and the world be transformed by his compassion and mercy.

Openness: the Disposition of Heart, Mind and Soul As the Body of Christ in this place, and at this time, we are called to embody Christ’s self-giving love. This requires an open, not closed or fixed disposition. We are to be open to one another, open to those among whom we learn and serve, and above all open to the Spirit of Christ in our midst. It is from our openness to Christ in the Eucharist and in our life of prayer that our mission and evangelism flows. We learn to embody Christ’s love more deeply, more sacrificially and more openly in our practice of ministry and mission, through our engagement with other cultures and contexts, and through our work for justice and reconciliation. In every situation we see Christ at work and are drawn into his loving service. We all make mistakes. It is an important part of how we learn and grow. Our openness both allows those mistakes to happen and enables us to learn from them. If we do not make mistakes we are not taking any risks; if we take no risks then we are not living into the Gospel that demands we take the risk of denying ourselves. We learn to embody Christ’s love more deeply together as a community which flourishes as each person strives to work for the common good. Each of us has certain works to perform, either because they suit our skills and temperament, or simply because they need to be done and we can do them. Not everyone is good at everything. This is a positive thing: no one should seek to do everything, but rather to yield a place to others. Some responsibilities come with an office. Others come simply from the resolution to pull our weight. All of them are acts of self-giving service. The unity of Christians is a priority for us. We work towards it by living at peace with one another: in the House, in the Cambridge Theological Federation, and beyond. We cultivate a habitual disposition of respect and by our love bear witness to the love of Christ. The life of hospitality and reconciliation we seek to live here provides the bedrock for the ministry we exercise in the wider Church. We are also called to give our time, our concern and our attention. Most of all we are called to give ourselves joyfully and faithfully. We offer our lives for the sake of Christ, his Church and his Gospel. We give of ourselves in the places we work, minister and study, in the conviction that ‘the one who calls us is faithful’ (1 Thessalonians 5.24).

Tutorial and Support Staff

The Principal The Rev’d Canon Martin Seeley e. [email protected] t. 01223 272964

The Vice-Principal The Rev’d Dr Will Lamb e. [email protected] t. 01223 272975

Tutor The Rev’d James Buxton e. [email protected] t. 01223 338002

Tutor in Manchester The Rev’d Simon Gatenby e. [email protected] t. 0161 273 2470

The Director of Studies and Tutor in Old Testament Studies Dr Alison Gray e. [email protected] t. 01223 272977

Tutor and Programme Director, The Westcott Foundation The Rev’d Brett Gray e. [email protected] t. 01223 272966

Tutor The Rev’d Susan Hollins e. [email protected] t. 07918 671476

The Director of Pastoral Studies Dr Eeva John e. [email protected] t. 01223 272971

Tutor in Pioneer Mission Training The Rev’d Dave Male e. [email protected] t. 01223 746585

Tutor in Theology and Ethics Dr Beth Phillips e. [email protected] t. 01223 272970

Tutor in Philosophy and Theology Dr Jeff Phillips e. [email protected] t. 01223 272968

Tutor in Liturgy and Church History The Rev’d Dr Victoria Raymer e. [email protected] t. 01223 272967

The Chaplain Br Malcolm SSF e. [email protected] t. 01223 272976

Associates

The Rev’d Dr Will Adam Associate Tutor, Applied Ecclesiology and Canon Law The Rev’d Ally Barrett External Tutor for Applied Ecclesiology The Rev’d Louise Codrington-Marshall Associate Tutor, Parish Ministry and Minority Ethnic Concerns The Rev’d Professor Michael Fass Senior Research Fellow, The Westcott Foundation Professor David Ford Theological Consultant Dr Atif Imtiaz External Tutor for Christian Muslim Relations Professor Philip Sheldrake Senior Research Fellow, The Westcott Foundation

Support Staff

Victoria Espley Bursar e. [email protected] t. 01223 272962 Emma Banks Administrative Assistant e. [email protected] t. 01223 272972 Maureen Barwick Finance Officer e. [email protected] t. 01223 272965 Robert Castle Maintenance Officer e. [email protected] t. 01223 272963 Carl Harris Kitchen Assistant e. [email protected] t. 01223 272973 / 272983 Rebecca Howling Acting College Administrator e. [email protected] t. 01223 272966 Stefan Jurga Operations Supervisor e. [email protected] t. 01223 272963 Janie Lane Operations Assistant The Rev’d Canon Mike Law Gardener Mark Jenkins Assistant Chef e. [email protected] 01223 272973 / 272983 Lucy McKitterick Student Administration Officer e. [email protected] 01223 272974 Jon Pallister Assistant Chef Manager e. [email protected] 01223 272973 / 272983 Carol Reekie Federation Librarian e. [email protected] 01223 272979 Adrian Savin Chef Manager e. [email protected] 01223 272973 / 01223 272983 Tracey Walton Receptionist e. [email protected] 01223 741000

The Cambridge Theological Federation

The Cambridge Theological Federation is made up of seven member institutions and two Associate members. We share a common commitment to ministry and common forms of preparation for ministry. We also share resources, including lecturers, libraries, classrooms, chapels, and eating facilities. Courses, seminars, and supervisions are planned jointly and participants include students and staff from the seven institutions. The Federation is governed by a Governing Council, and managed by a Management Committee with three working committees concerned with teaching, worship and community life, and resources and administration. Some of personnel for sub-committees are elected by three forums: student, academic staff, and support staff. The student forum comprises a number of students elected from each institution and discusses whatever it wants to feed into the appropriate committee. Westcott House has a number of reps on this Forum and the associated committees including a Lead Fed Rep who has an overview of the relationship between Westcott House and the wider Federation, representing each to the other. Keeping the Federation functioning well is a task entrusted to a number of committees and individuals, including the Federation Council, the President of the Federation, the Registrar, and various Sub-committees of the Council. The balance between central Federation structures and those within the member institutions is carefully maintained, and a high degree of consultation and representation is included at all levels. We value our own ecclesial traditions in the Federation, and seek to grow in knowledge and love of them. This means that each institution has a great deal to contribute to the others, and to learn from them. But ecumenism has a major place in the life of the Federation as well, at every level of our Christian life and work, personal and corporate.

The Federation Office Sharon Williamson, the Federation Registrar, (Tel: 01223 760081) and assistant Liz Curry (Tel: 01223 760085), can all be found in the Federation Office, which is located at the Margaret Beaufort Institute of Theology.

Federation Member Institutions Ridley Hall opened in 1881 and is named after martyr and reformer Nicholas Ridley, Master of Pembroke College, Cambridge. Its tradition is evangelical, and it is both comprehensive in its respect for other traditions and concerned with the contemporary needs of church and society. In addition to ordination training, Ridley runs a nationally accredited course in Youth Ministry. Address: Ridley Hall, Ridley Hall Road, Newnham, Cambridge CB3 9HG (Tel: 01223 746580) Wesley House was founded in 1921 as a theological college for the training of Methodist ministers. The intention of the primary benefactor was to provide an environment in which ministerial students could gain the benefit of a ‘Cambridge education’, and provision was made from the beginning for the training of some students without a previous degree. In 2014, the training of Methodist ministers was discontinued. The building is currently being renovated to provide an international study centre for Methodist churches. Address: Jesus Lane, Cambridge CB5 8BJ (Tel: 01223 741033) Westminster College is a college for those training for ordained ministry in the United Reformed Church and other churches of the Reformed tradition. It dates from the beginning of the twentieth century, with a previous London history of some fifty years. The College houses several of its married students in its own residences and has single accommodation within the main College building itself. Address: Madingley Road, Cambridge CB3 0AA (Tel: 01223 741084) Westcott House was founded in 1881 by Brooke Foss Westcott (1825-1901), the Regius Professor of Divinity in Cambridge from 1871 to 1890 and thereafter Bishop of Durham. Its original name, ‘The Cambridge Clergy Training School’ expressed Westcott’s aim: to provide a centre for the pastoral, devotional, and theological training at Cambridge of graduates who were preparing to take Holy Orders. The first building on the Jesus Lane site was dedicated in 1899 and the College eventually became residential and was opened to all candidates for the ministry of the Church of England. The new court was opened by Lord Runcie in 1986 with nine flats for married students, additional study space, and a Tutor’s house. Address: Jesus Lane, Cambridge CB5 8BP (Tel: 01223 741000) The Eastern Region Ministry Course prepares women and men for ministry of different kinds in the Church of England, Methodist, and United Reformed Churches. Study is partly residential, partly through individual and group

13 tuition, and partly through local seminars. Throughout there is an emphasis on building on the gift and skills people bring to ministry, linking the academic, pastoral, and spiritual elements with the local contexts in which they are called to minister. Address: Westcott House, Jesus Lane, Cambridge CB5 8BP (Tel: 01223 366378) Margaret Beaufort Institute of Theology was established for the training of Roman Catholic women, lay and religious. The Margaret Beaufort Institute of Theology is based at 12 Grange Road, Cambridge CB3 9DH (Tel: 01223 741039). The Institute for Orthodox Christian Studies is the newest member of the Federation. Its opening as a centre for the theological education of clergy and laity of the Orthodox Church makes it the first of its kind in Britain. Address: Palamas House, 25-27 High Street Chesterton, Cambridge, CB4 1ND (Tel: 01223 741037)

Associate Member Institutions The Woolf Institute of Abrahamic Faiths is an Associate Member and is based at Wesley House. As a forum for study and dialogue, it enables Jews, Christians, and Muslims to work together in an academic environment. The Centre offers a number of programmes in the field of Jewish-Christian relations, and now also in Jewish-Muslim Relations. Address: Woolf Institute, 12-14 Grange Road, Cambridge, CB3 9DU (Tel: 01223 741048) The Cambridge Centre for Christianity Worldwide is an Associate Member and is based at Westminster College around the Henry Martyn Library of 4500 books on mission and world Christianity. The Centre arranges seminars and conferences and provides a focus for mission studies in Cambridge and has strong links with centres throughout the world. Address: Westminster College, Madingley Road, Cambridge CB3 0AA (Tel: 01223 741088)

Federation Worship Federation Worship takes place on a fortnightly basis in different venues across the Federation. Details are provided on the Westcott Chapel Card as well as on the Federation Website. From time to time, Westcott will host Federation Worship. Attendance at Federation Worship should be regarded as normative, except where the Principal directs otherwise. Federation Worship is at 5.30pm. Where Federation Worship is Eucharistic, normal ecumenical hospitality guidelines apply. Our participation in the Eucharistic worship of fellow Christians is important for our mutual communion in Christ. Where we are invited to receive the Sacrament at worship of another Christian tradition, it is the norm for members of the Church of England to do so. Where there are exceptions to this rule, it is due to the discipline of other Churches rather than of the Church of England. If Federation worship falls on a Festival in the Church of England Calendar, there will always be the observance of that Festival in Westcott House at some other point during that day or as the first celebration on the evening before.

SECTION 1 FORMATION FOR MINISTRY & MISSION

Introduction

Formation Criteria for Ordained Ministry Our aim at Westcott is to facilitate your development and growth towards the goals outlined by the Church of England for ordained ministry – to develop Christ-like qualities, and the knowledge, understanding and skills you will need to minister effectively as a deacon and priest. The Church of England has outlined seven areas of ministerial formation, organised in clusters of dispositions (Christ-like character), understanding, and skills. The full Criteria can be found in Appendix 1. Here is a summary of these dispositions, which will shape your training pathways and ground your understanding and skills:

 Christian faith, tradition and life Ordinands are disciples of Christ who are growing in new insights through disciplined learning and reflection. They are generous in their respect for the breadth and diversity of belief and practice within the Church of England.

 Mission, evangelism and discipleship Ordained ministers have a deep and prayerful enthusiasm for mission and evangelism that is nourished by Christ’s love for the world and lived out in acts of mercy, service, justice and reconciliation. Ordinands desire to see others grow in their Christian discipleship and are eager to learn about and teach the faith. Ordained ministers are committed to Christian education, promoting good practice, both inside and outside the church.

 Spirituality and worship Ordinands are rooted and growing in disciplined personal and corporate prayer shaped by the expectations of public ministry in the Church of England. They depend on the grace and gifts of God to sustain humble, self-giving service in gathering the people of God in worship. Ordinands are growing in the love of God and in Christ-likeness as members of the body of Christ through the grace of the Holy Spirit in their lives and ministries. They have a spirituality that informs their relationship with others and their engagement with the world.

 Relationships Ordinands seek to imitate the self-giving love and compassion of Christ in their relationships. They are people who respect others, demonstrating empathy and honesty in their relationships, learning from them.

 Personality and character Ordinands are teachable, resilient and psychologically stable in the face of pressure and changing circumstances. They are growing in self-knowledge and commitment to Christ.

 Leadership, collaboration and community Ordinands seek to model their servant leadership on the person of Christ. They share leadership by actively looking for and recognising the gifts of others.

 Vocation and ministry within the Church of England Ordinands believe themselves to be called by God and the church to ordination in the Church of England. They are rooted in corporate worship in the traditions and practices of the Church of England. They are ready to be accountable and obedient in receiving and exercising ordained ministry as a deacon within the Church of England.

These Formation Criteria are fundamentally aspirational: they are goals towards which to work and develop, rather than criteria that can be ‘fully met’. They are intended to be used by ordinands – to provide a framework for reflection on their development in ministry against the Church’s expectations through the training process; by tutors – to enable them to discern ordinands’ progress in the academic, formational and competency aspects of their development during Initial Ministerial Education (IME) Phase 1; and by bishops – as a framework to enable them to confirm candidates’ readiness for ordination at the end of IME Phase 1.

An Integrated Approach

A range of learning experiences

Our aim in working with you will be to identify the gifts and experience you bring, to plan and monitor the range of learning experiences you will need to work towards the Formation Criteria, and perhaps most importantly to encourage you to integrate all of the different aspects of your learning in a way that is formative in your preparation for public ministry. These aspects include:

 College life… At the centre of this endeavour is being part of the body of Christ in this place – to worship, live, eat and pray together. Your participation in the body of Christ at Westcott House will include regular one to one meetings with your tutor, weekly gatherings of your tutor group, as well as opportunities to take responsibility for some aspect of the life of the college community.

 Federation life… Your participation in the body of Christ will be enriched by your interaction with students from other members of the Cambridge Theological Federation representing different traditions and churches. You will be learning together in the classroom, in some contextual activities and in shared worship.

 Training pathways… Students at Westcott House will be pursuing different training pathways, all of which involve both contextual and classroom based learning:

 Contextual learning takes the form of placements and attachments that offer you the opportunity to develop your practical skills and experience in public ministry both within and outside a church context.

 Classroom based learning enables you to deepen and expand your knowledge, understanding and skills in a wide range of subjects that relate to Christian theology, ministry and mission. The way in which classroom based and contextual learning is configured varies from pathway to pathway and is described in more detail below.

Transformative learning: theological reflection and reflective practice

Real transformative learning for ministry takes place when you relate your contextual experience with your classroom based learning by means of theological reflection and reflective practice. This involves a critical three-way conversation between your own presuppositions, the context being experienced or the skill being practised, and the pertinent theological and biblical traditions. It may also draw on other disciplines such as the social sciences and the arts. If approached with rigour and humility the conversation may well challenge your previously held views, inform your pastoral practice, develop your awareness of the context you are serving, enliven your theological studies and raise questions for your future ministry and mission. Developing the art of this conversation is an essential aspect of your training if you wish to sustain a ministry which is theologically rich and pastorally sensitive to communities which have diverse spiritual, emotional, cultural, social and intellectual needs. Our aim is for this integration to become instinctive, or a habitus, in your life and ministry.

Opportunities to engage in this vital conversation between theory and practice will hopefully permeate all of your studies, but there will be various more ‘formal’ opportunities to hone this vital skill. These include

 Attachments

 Church Context Placements

 Social Context Placements

 The Life and Service Programme

 Intensives

 Tutorials and group reflections

 Missions

All of these are described in more detail below under ‘Teaching and Learning’ and in the Appendices.

Ordained Pioneer Ministers There is a sense in which all ordinands are pioneering – that is, able to engage in cross-cultural mission and evangelism and in church planting and fresh expressions of church – but some ordinands will have undergone the selection process specifically for Ordained Pioneer Ministry. Such candidates should either already have a proven record of effective pioneer ministry or the obvious potential to engage effectively in pioneer ministry. According to the Church of England Formation Criteria for Ordained Pioneer Ministry, in addition to working toward all the Formation Criteria for ordained ministry…

pioneer ministry ordinands’ approach to mission and ministry beyond the existing church Is particularly flexible, resourceful, innovative and entrepreneurial. They are unafraid to take risks in developing enterprising forms of mission.

The full additional criteria can be found in Appendix 1.

In order to offer training that enables pioneer ministry ordinands to work towards these additional Formation Criteria, the preparation of candidates for Ordained Pioneer Ministry includes:

 A training pathway with a strong mission and ecclesiological focus. How this will be achieved through the ordinand’s pathway of study will be worked out with the Director of Studies and Director of Pastoral Studies, as well as with the Tutor for Pioneer Ministry, David Male.

 Life and Service for Pioneers which allows exposure to leading practitioners and thinkers in the fresh expression world. This is mainly achieved through the weekly Life and Service Pioneers Course led by David Male, which contains specialist theological and pioneer training for pioneers. This course runs on a rolling two-year programme. Recent speakers have included Graham Cray, Maggi Dawn, Steve Holinghurst and Ian Adams. There have also been links developed with Cambridge University’s Centre for Entrepreneurial Learning.

 Contextual learning and reflection through weekly attachments in local fresh expressions and a longer placement in a fresh expression. The nature of these depends on the experiences and needs of each OPM and is negotiated with David Male and the student’s tutor. There is also an opportunity to experience a mission trip to a fresh expression in Denver, Colorado, which David Male organises.

 Learning together is a vital component of the OPM course. OPM candidates at Ridley and Westcott House learn with and from each other. Many students come with wide previous experience, which they can share with the cohort. There are also opportunities to pray together as pioneers.

 Formation is important for pioneers and they participate fully in the worshipping life of the community through Chapel and Tutor Groups. It is important that they live and work alongside those pursuing a more traditional ministry to enable each to learn from each other.

Linked to the work with Ordained Pioneer Ministers is The Centre for Pioneer Learning which aims to resource and equip all those who are involved in pioneering leadership in the Church of England, and to provide a focal point of training, research and collaboration for church pioneers across denominations and worldwide. Directed by the David Male, the Centre is a collaborative project developed by Westcott House, Ridley Hall and the Diocese of Ely. www.centreforpioneerlearning.co.uk

Potential Theological Educators All ordained ministers are theological educators, and the training pathways ensure that all ordinands have opportunities to exercise and develop their skills in Christian education. However, some candidates will have been identified through the selection process as potential theological educators. Such candidates should possess

 the intellectual and academic ability to study and teach theology in a college, course or college of higher education or in a comparable church or diocesan post.

 an ability in, or the potential to acquire, adult education and communication skills.

 an ability in, or potential to engage in, the training of ordinands and others.

Whether candidates possess these qualities is discerned, in part, during their time at Westcott House. We offer a series of sessions about theories of adult education and provide opportunities for teaching practice in the Westcott Seminar on Monday afternoons. All students are welcome to attend these sessions.

Teaching and Learning

Methods of Teaching and Learning Every student will be following a programme of study that is validated by one of three universities: Durham, Cambridge or Anglia Ruskin. Some programmes are more holistic in that the programme incorporates all, or almost all, of your learning experiences as part of the accredited pathway. This is the case for Durham and Anglia Ruskin programmes.

The Cambridge BTh programme incorporates placement learning, but not Intensives, Life and Service or Missions. These must be undertaken in addition to the BTh requirements. For students pursuing the Cambridge Tripos, all placements, Life and Service and Intensives are undertaken in addition to Tripos requirements. Often these are taken in the third and final year of training.

All pathways will involve a range of methods of teaching and learning, although not all awards offer all of them. Methods of teaching and learning include:

 Lectures Lectures form an integral part of the modules (Common Awards and ARU awards) or papers (Cambridge awards) to which they relate, and all students are expected to attend them. These are timetabled classroom sessions and usually involve students from different Houses in the Federation and are taught by Federation staff and/or, in the case of Cambridge awards, by staff from the Divinity Faculty.

 Seminars Seminars involve learning in groups of up to 15 students and usually involve student-led opportunities to discuss topics and issues arising from particular lectures in greater depth. They usually involve students from different Houses in the Federation.

 Small group learning

Some modules encourage collaborative working and may require students to produce work for assessment as a group.

 Practical classes

Skills-based learning may involve the practice of skills in a classroom setting which allows for peer as well as staff feedback.

 Cambridge Tripos supervisions

These will be arranged by your University college Directors of Studies, and involve submitting an essay each week and meeting, often one-to-one, with a supervisor to discuss it.

 Cambridge BTh supervisions

These consist of three to five students who meet to discuss supervision essays or essay plans that have been circulated to the group (including the supervisor) at least a day before the supervision. These essays and discussions are designed to relate to the exam topics.

 Project or dissertation supervisions

When the chosen module involves writing a dissertation or carrying out an independent project or producing an assessment relating to a placement, then a number of supervisions by appropriate teaching staff will be offered to each student.

 Meetings with placement supervisors

When on placement, students are always supervised by a practitioner (such as the incumbent of a parish or the chaplain of a college) who will meet with the student to plan and reflect on their learning.

 Tutorial guidance for academic work

You are encouraged to approach course tutors if you need help or advice relating to a particular paper or module.

 Westcott tutorials

All students meet one to one with their tutor twice a term to reflect holistically on their formation for ministry. The Formation Criteria for Church of England Ordinands form the framework for these meetings. Westcott tutorials also provide an opportunity to talk through personal study interests or difficulties with your Tutor.  Auditing lectures

Students and partners may choose to audit some lectures. Details about how to register to audit a course are available on FedLife and will also be communicated early in the Michaelmas Term. You will need to discuss this with your Director of Studies and fill in a form in order to register.

In addition, all students – regardless of pathway – participate in all of the following:

 Attachments

All ordinands are ‘attached’ in their first two years to a worshipping congregation (either a parish church or a Cambridge College Chapel) in order to establish links with the wider Christian community in Cambridge as well as to gain liturgical, pastoral and preaching experience and skill. Attachments also offer a framework for observation and critical theological reflection on church communities, their environment and the way religious belief relates to contemporary society. Weekly boarders will have an attachment in their home diocese.

For further details about Attachments see Appendix 3.

 Church Context Placements (CCPs)

This is a period of full-time engagement in a church context. It is a requirement for ordination that ordinands spend a substantial period in parish-based ministry during their formation. The placement combines hands-on involvement with shadowing the work of the parish priest or others in the ministry team. For those training to be Ordained Pioneer Ministers the placement will be in the context of a fresh expression of church life.

For further details about CCPs see Appendix 4.

 Social Context Placements (SCPs)

These are short placements in non-ecclesial settings like hospitals, prisons, or schools. SCPs provide opportunities for ordinands to explore the way Christian belief and Gospel values relate to issues of contemporary, secular life. All ordinands are required to undertake one SCP. During your SCP you will gain experience of working in a secular institution that has relevance to ministry, grow in pastoral skills in interaction with a range of people in the workplace, learn to further integrate theory and practice through observation, discussion, appropriate participation and theological reflection.

For further details about SCPs see Appendix 5.

 Voice Sessions

All ordinands will be offered one-to-one coaching sessions in the use and development of the speaking and singing voice with an experienced ‘Natural Voice’ teacher

Recording your experiences and getting your practice assessed When on an attachment or placement it is vital to keep a regular record of your observations and the activities you participated in and of your responses to and reflections on them. These records often take the form of a Journal. This can be as simple and creative as you like. You can use poetry, photographs, pictures, mind-maps, a blog, a ‘Dear Diary’ approach or a log to help you explore your experience further in the light of your theological studies. Reflecting on your practice encourages critical thinking and a questioning attitude, highlights how you and others learn and can also help you practice the skills of good writing and clear expression. Keeping a Journal will also help you complete the Self- Assessment Form for Bishops’ Letters.

When you are preaching, leading a service or putting together worship at Westcott, on Attachment or Placement you should ask your tutor, placement supervisor, or another member of the ministry team or congregation to assess your input. These assessments should be sent to your tutor and may be discussed during tutorials.

Learning Together Students on different pathways learn together on a number of learning activities. These are:

 The Life and Service Programme

Westcott’s in-house course takes place over 2 years. Life and Service 1 focuses on preaching and issues of Anglican identity; Life and Service 2 incorporates a range of topics related to preparation for public ministry. Ordained Pioneer Ministry candidates attend the Life and Service for Pioneers Course run jointly with Ridley Hall.

For further details about the Life and Service Programme see Appendix 6.

 Intensives Each January, the Federation invites specialists in various contemporary topics to lead intensive courses over three days. All Westcott ordinands take one Intensive course each year and are required to do the courses on sexuality and race awareness. These courses are a valuable opportunity for students to gain in-depth understanding of a particular theme from the perspectives of different theological disciplines, to consider its ecumenical dimensions, and to further develop their ability to reflect on and integrate the theological and practical aspects of ministry.

For further details about Intensives see Appendix 7.

 The Westcott Seminar

This regular seminar provides an opportunity for staff and students to reflect on a variety of different aspects of ministry and mission, theological education and formation. The seminar provides an opportunity for Westcott staff and students to present work, and also for us to hear visiting speakers. The seminar is normative for students on the doctoral track and for students interested in theological education.

 Missions

Missions are an opportunity to engage in parish based mission projects, which enable more exposure to contextual theology within the Church of England and offer sustainable models of mission. Over the course of the academic year students and staff at Westcott work collaboratively with a mission context by visiting the congregation, PCC and ministry team to explore together appropriate ways of reaching out into the local community. The mission is generally over a week and often occurs in Holy Week. They offer ordinands wonderful opportunities to develop skills in leadership and collaboration as well as experience in a variety of innovative and creative projects which often expand previously held notions of evangelism. After the Mission week students and staff offer feedback and theological reflection on the experience of contextual Anglican missiology. These mission projects are not undertaken as a substitute for your Church Context Placement. However, your theological reflections about the mission may be developed into assessed work for the DTM, Common Awards BA, BTh or MA awards. The Common Room Missions Committee or the Director of Pastoral Studies should be contacted if you wish to contribute towards the next mission.

Training Pathways

Ordinands at Westcott come from a wide variety of backgrounds and with diverse life experiences. There are a number of different training pathways available, which suit different learning styles and build on students’ previous experience and learning. These are grouped below under five main headings:

A. Common Awards (Durham University) Certificate Diploma (HE) Bachelor of Arts (Hons) in Theology, Ministry and Mission Graduate Certificate Graduate Diploma Either college-based or context-based tracks

B. Cambridge Awards BTh (Bachelor of Theology for Ministry) DTM (Diploma in Theology for Ministry) Tripos - BA (Bachelor of Arts in Theology and Religious Studies) Advanced Diploma in Theology

C. Anglia Awards (Anglia Ruskin University) Diploma / MA in Christian Theology Diploma / MA in Pastoral Theology

D. Research Degrees (at Cambridge and other universities) MPhil (Master of Philosophy) PhD (Doctorate)

E. Study and learning opportunities abroad A number of opportunities are available that may complement one of the above Training Pathways.

In your first few days at Westcott you will meet with the Director of Studies (Alison Gray) and the Director of Pastoral Studies (Eeva John) to determine your programme for the year. Before you meet with them, it is worth doing a ‘deep trawl’ through the experience you bring with you. Considering, and enlarging upon, your activities and experiences as you think about them is the first stage. The second is to consider what understandings, attitudes and skills, what fears and expectations, you come with as you begin your training. What is there to build on (e.g. previous study, work or church-related experience)? What is there to overcome (e.g. deficient listening skills, anxiety about language study, fear of hospitals, shyness in talking about personal religious belief)?

A. Common Awards (Durham University) Information about these programmes can be found on

FedLife Teaching and Learning

Teaching and Learning Methods for all the Common Awards programmes include lectures, seminars, guided reading, small group learning, practical classes, supervision of independent study, visits, and placement-based learning. Assessments include written assignments and essays, portfolios, presentations, theological reflections, resources for a group activity, practical skills assessments, reflective journals, language tests and written examinations. Formative assessment takes place throughout the year, through tutor and peer feedback in oral and written form.

Certificate of Higher Education in Theology, Ministry and Mission

Students choose from a range of 10 and 20 credit modules to achieve 120 credits, including modules from the following sections: Biblical Studies, Christian Tradition, Ministry and Mission (including Life and Service), and Theological Reflection and Reflective Practice. This programme may be studied full time over one year or part time over two or three years. Ordinands also take an Intensive each year.

Diploma of Higher Education in Theology, Ministry and Mission

Students choose from a range of 10 and 20 credit modules to achieve 240 credits, with a minimum of 90 credits at Level 5 and a maximum of 150 credits at Level 4. Students take modules from the following sections in each year: Biblical Studies, Christian Tradition, Ministry and Mission (including Life and Service), and Theological Reflection and Reflective Practice. Church Context Placements and Social Context Placements are an integral part of the assessed programme. This programme may be studied full time over two years or part time over three or four years. Ordinands also take an Intensive each year.

Bachelor of Arts (with Honours) in Theology, Ministry and Mission

Students choose from a range of 10 and 20 credit modules to achieve 360 credits, with a minimum of 90 credits at Level 6 and a maximum of 270 credits at Levels 4 and 5. Students take modules from the following sections in each year: Biblical Studies, Christian Tradition, Ministry and Mission (including Life and Service), and Theological Reflection and Reflective Practice. Church Context Placements and Social Context Placements are an integral part of the assessed programme. This programme may be studied full time over three years or part time over four, five or six years. Ordinands also take an Intensive Course each year.

Graduate Certificate in Theology, Ministry and Mission

Students choose from a range of 10 and 20 credit modules to achieve 60 credits, with a minimum of 40 credits at Level 6 and a maximum of 20 credits at Levels 4 and 5. Students take modules from Biblical Studies and Christian Tradition, and may choose other modules from Ministry and Mission (including Life and Service), and Theological Reflection and Reflective Practice Church Context Placements and Social Context Placements are an integral part of the assessed programme. This programme may be studied full time over a half year or part time over one year. Ordinands also take an Intensive Course. Year 1 Year 2 Year 3 Certificate Diploma BA

Biblical Studies Biblical Studies Module options…

Doctrine Doctrine Biblical Studies

Church History Ethics Doctrine

Worship / Spirituality Mission and Ministry Ethics

Life and Service 1 Life and Service 2 Mission and Apologetics

Attachment Attachment Dissertation

Intensives Intensives Attachment*

Social Context Placement Church Context Placement Intensives

Pastoral Care Module: option Life and Service 2

*if final year * if second of two years

Graduate Diploma in Theology, Ministry and Mission

Students choose from a range of 10 and 20 credit modules to achieve 120 credits, with a minimum of 80 credits at Level 6 and a maximum of 40 credits at Levels 4 and 5. Students complete at least 10 credits from the modules in Theological Reflection and Reflective Practice, and may choose other modules from the following sections: Biblical Studies, Christian Tradition, Ministry and Mission (including Life and Service). Church Context Placements and Social Context Placements are an integral part of the assessed programme. This programme may be studied full time over a year or part time over one or two years. Ordinands also take an Intensive Course.

Graduate Diploma

Module Options:

Biblical Studies

Doctrine

Church History

Ethics

Spirituality and Worship

Pastoral Care

Mission and Apologetics

Social Context Placement

Church Context Placement*

Attachment

Intensives

Life and Service 2

*in yr 1 or 2 depending on pathway

Information about these B. Cambridge Awards programmes can be found on CamTools and FedNet

The Bachelor of Theology for Ministry (BTh) This is a two year vocational degree offered by the University of Cambridge. The BTh course is divided into the First Examination and Second Examination (finals) years. Students take five papers (or equivalent half-papers) in each year, including Biblical studies, Christian doctrine, liturgy, spirituality, inter-faith relations and pastoral theology. They must include a Biblical Language, and both Pastoral Portfolios. Assessment of Pastoral Portfolio 1 comprises a written theological reflection. Assessment for Pastoral Portfolio 2 draws on the Social Context Placement, done in Year 1, the Attachment and the Church Context Placement. The Church Context Placement is normally undertaken over the summer between years 1 and 2. Ordinands are also required to attend Life and Service, and a choice of Intensives.

Teaching and Learning The BTh is taught by the Cambridge Theological Federation and the Faculty of Divinity. Candidates are matriculated as members of one of the Colleges of the University of Cambridge. Over a third of the course is delivered within the Faculty of Divinity. As well as attendance at lectures and seminars, the BTh offers a particular emphasis on small-group teaching and regular supervision with Federation staff. This requires background reading and preparatory work (e.g. the preparation of an essay or essay plan) as a launch pad for conversation and discussion within the supervision. Assessment for the BTh degree is by 2- or 3-hour examinations at the end of the year, coursework (3,000 word essays) or a combination of these. Candidates may offer one dissertation (8-10,000 words) in place of any paper for the Second Examination. Formative assessment is provided through the supervision system.

Year 1 Year 2 (Year 3) BTh BTh

Biblical Language Biblical Studies OT See Common Awards Graduate Diploma or MA Biblical Studies Biblical Studies NT options.

Doctrine Ethics

Church History World Faiths

Ministry and Mission Module options

Worship Module options

Pastoral Portfolio 1 Pastoral Portfolio 2

Life and Service 1 * Life and Service 2 *

Attachment Attachment

Intensives Intensives

Church Context Placement

* Internal assessment * if away from Cambridge in Yr 3

DTM (Diploma in Theology for Ministry) This is a graduate-entry programme designed primarily for individuals who have studied Theology previously and who are preparing for, or already involved in, authorised Christian ministry or service. It is a vocational award offered by the University of Cambridge. The award may be taken over one year full-time or two years part-time.

Teaching and Learning Candidates for the DTM attend lectures, classes and supervisions alongside those studying for the BTh. They are required to take five papers (or equivalent half-papers). They may choose from the full range of BTh courses (including Biblical studies, Christian doctrine, liturgy, spirituality, inter-faith relations and pastoral theology). There are three compulsory elements: Pastoral Portfolios 1 and 2 and a dissertation (8,000 - 10,000 words). Assessment of Pastoral Portfolio 1 comprises a written theological reflection. Assessment for Pastoral Portfolio 2 draws on the Social Context Placement, the Attachment and the Church Context Placement. The Social Context Placement is normally undertaken in Year 1 and the Church Context Placement I Year 2.

Teaching is delivered by lectures and classes in the Faculty of Divinity and the Cambridge Theological Federation. Supervisions with Federation staff provide individual or small group teaching through written work and feedback.

Assessment, which takes place at the end of each year, is by a combination of two- or three-hour written examinations, 3,000-word essays and the two portfolios. In addition students must submit an 8-10,000-word dissertation. Formative assessment is provided through the supervision system. Ordinands are also required to attend Life and Service and Short Intensive Courses.

Year 1 Year 2 DTM BTh

Module Options: Module Options

Biblical Studies Ministry and Mission

Doctrine Worship

Church History World Faiths

Pastoral Portfolio 1 Pastoral Portfolio 2

Life and Service 1 * Life and Service 2 *

Social Context Placement Church Context Placement

Attachment Attachment

Intensives Intensives

Dissertation

* Internal Assessment

Tripos (BA Hons Theology and Religious Studies) The Bachelor of Arts in Theology and Religious Studies (Tripos) is an undergraduate degree offered by the University of Cambridge. Affiliated students are permitted to complete the course in two years (Part IIA and Part IIB). Students must take a biblical language in their first year, and three or four other papers. In the second year they may choose four papers and may submit a dissertation (10,000 words) in place of one of these.

Study for Tripos takes place alongside Life and Service and Intensives. In the third year of study, candidates undertake their Church Context Placement, and Social Context Placement, as part of the Graduate Diploma (see Common Awards) or the Post-graduate Diploma in Christian Theology or Pastoral Theology (see Anglia Awards).

Teaching and Learning Lectures and seminars provide the broad framework for your learning in each subject. Tripos has a system of individual or pair supervision: for each paper, the student will prepare a weekly essay to be discussed with a supervisor. Assessment, which takes place at the end of each year, is by three hour examinations, and submission of essays/dissertation. Formative assessment is provided through the supervision system.

Year 1 Year 2 Year 3 Tripos Tripos Graduate Diploma

Biblical Language Biblical Studies Pastoral Care

Biblical Studies OT Doctrine Spirituality and Worship

Biblical Studies NT Ethics Mission and Apologetics

Doctrine Module: Option Social Context Placement

Church History Life and Service 2 * Church Context Placement

Life and Service 1 * Intensives Attachment

Attachment Intensives

Intensives Life and Service 2

* if away from Cambridge in Yr 3

Advanced Diploma in Theology This is a postgraduate degree offered by the University of Cambridge and delivered within the Faculty of Divinity. Candidates for the Advanced Diploma must complete three or four Tripos papers and a 10,000 word dissertation. Study for the Advanced Diploma takes place alongside Life and Service and Intensive Courses. Candidates wishing to study for this degree must obtain approval from Ministry Division. Teaching and Learning Students will attend lectures and seminars which provide the broad framework for their learning in each subject. They are offered intensive individual supervision: much of the work will involve the preparation of weekly essays which the student will discuss one-to-one with a specialist. Assessment takes place at the end of the academic year by three hour examinations, and submission of a dissertation. Formative assessment is provided through the supervision system.

Year 1 Advanced Diploma in Theology

Module options:

Biblical Studies OT

Doctrine

Ethics

Church History

World Faiths

Dissertation

Life and Service 1 *

Attachment

Intensives

Social Context Placement *

* Internal assessment

C. Anglia Awards (Anglia Ruskin University) Information about these programmes can be found on FedNet

The Master of Arts in Christian Theology (MACT)

This is a postgraduate degree offered by Anglia Ruskin University. It offers students the opportunity to build on prior theological studies, with an emphasis on the fields of biblical studies, missiology and Christian doctrine. All students take the core module, which situates these disciplines in terms of the themes of narrative and identity. The other three taught modules specific to this degree are in the three disciplines listed above. Students can either add all three of these modules to the core module, or add two plus one of a number of modules from the MA in Pastoral Theology designated as particularly compatible with the emphasis of the MACT. This is followed by a research dissertation on a subject related to one of the disciplines covered by the MA.

The MA will be part of a two or three pathway, the other component of which may be Tripos, BTh or CA GradDip.

Teaching and Learning The course is delivered through a combination of taught modules and a research dissertation. Classes are taught by specialists from the Cambridge Theological Federation. Considerable preparation is required for each class, often in the form of reading and responding to set texts. For the dissertation students receive six hours of one-to-one supervision. The course can be completed in one year of full-time study, but is often taken over two years by ordinands. Assessment varies between the four taught modules but is typically either a combination of written work and a seminar presentation (e.g. a 4,500 word essay and a seminar presentation with written commentary, with a balance of 70% and 30% respectively), or by two 3,200 word essays. The research element consists of a dissertation of 18,000 words.

Related Postgraduate Certificate and Diploma

Associated with the MACT are a postgraduate certificate and diploma. The certificate consists of two taught modules, one of which is the core module. The diploma consists of four taught modules, one of which is the core module (and therefore corresponds to the MACT minus the dissertation). Students can enrol directly on these courses or transfer to them from the MACT.

The Master of Arts in Pastoral Theology (MAPT)

This is a postgraduate degree offered by Anglia Ruskin University. It is intended to deepen the theological skills and perceptions of those actively engaged in pastoral work and those preparing for ministry in the Church. The emphasis is on pastoral and theological reflection and the connection of theology, experience and the practice of ministry. Students study a core module, which covers the history and practice of the discipline, and three additional modules, one of which could be taken from the specialist modules of the Master of Arts in Christian Theology. These four taught modules are followed by a research dissertation on a subject related to one of the disciplines covered by the MA.

The MA will be part of a two or three pathway, the other component of which may be Tripos, BTh or CA GradDip.

Teaching and Learning

The course is delivered through a combination of taught modules and a research dissertation. Classes are taught by specialists from the Cambridge Theological Federation. Considerable preparation is required for each class, often in the form of reading and responding to set texts. For the dissertation students receive six hours of one-to-one supervision. The course can be completed in one year of full-time study, but is often taken over two years by ordinands. Assessment varies between the four taught modules but is typically a combination of a seminar presentation and an essay. Overall assessment for each module is set at the equivalent of a 6,000 word essay. The research element consists of a dissertation of 18,000 words.

Related Postgraduate Certificate and Diploma

Associated with the MAPT are a postgraduate certificate and diploma. The certificate consists of two taught modules, one of which is the core module. The diploma consists of four taught modules, one of which is the core module (and therefore corresponds to the MAPT minus the dissertation). Students can enrol directly on these courses or transfer to them from the MAPT.

Year 1 MA

Core Module (CT / PT)

Module Options

Social Context Placement*

Church Context Placement*

Life and Service **

Attachment * Timing depends on pathway ** Internal assessment Intensives

D. Research Degrees (at Cambridge and other Universities)

MPhil (Master of Philosophy) in Theology and Religious Studies

This is a postgraduate degree offered by the University of Cambridge, taken full-time in 9 months or over two academic years. It allows students to explore one particular area in considerable depth, e.g. Biblical Studies, Christian Doctrine, Philosophy of Religion, Church History, World Christianities and the Study of World Religions. The course is specially designed for those who already have a Theology degree and who may go on to study for a PhD at some point in the future. It is particularly suitable for those identified as Potential Theological Educators. The course is delivered within the Faculty of Divinity. A candidate for the MPhil must be matriculated as a member of one of the Cambridge Colleges, although will remain resident at Westcott during the course of their degree programme.

Teaching and Learning Teaching is by two termly seminar courses, one language course or exercise, and supervisions. Candidates for the MPhil must complete three papers and a 15,000 - 20,000 word dissertation. Assessment, which takes place at the end of the academic year, is by a combination of essays, examination (if sitting a language paper) or exercise, and submission of a dissertation. Formative assessment is provided through the supervision system. In addition to examined subjects, ordinands are also required by the House to attend Life and Service, Short Intensive Courses, a five- term Parish Attachment, an eight week Parish Placement, and a Social Context Placement.

Year 1 Year 2 MPhil MPhil

Ancient or Modern Language Module Options:

Module Options: Essay 2

Essay 1 Dissertation

Social Context Placement * Church Context Placement *

Life and Service 1 * Life and Service 2 *

Attachment Attachment

Intensives Intensives

* Internal Assessment

PhD (Doctorate) This is normally a three-year course of full-time study, culminating in a dissertation of no more than 80,000 words, based on original research on a focused topic. At Westcott, this is a four-year programme, which includes the equivalent of three years of full-time study on the PhD and a year to complete and fulfil the training expectations for ordination. The course is delivered within the Faculty of Divinity. Teaching and Learning Study is supervised by a supervisor appointed by the Faculty of Divinity and supported by regular seminars in the wider area of the candidate’s research. Students must complete an assessment at the end of their first year of study (of around 10,000 words) and must complete an 80,000 word dissertation. Ordinands are also required by Westcott to attend Life and Service, Short Intensive Courses, a five-term Parish Attachment, an eight week Parish Placement, a

Social Context Placement, and to undertake any further studies in order to fulfil any training expectations required by the House of Bishops. Year 1 Year 2 Year 3 Year 4 PhD PhD PhD

Doctoral Study Doctoral Study Doctoral Study Church Context Placement

Life and Service 1 * Intensives Intensives Life and Service 2 *

Audit Tripos lectures Audit Tripos lectures Audit Tripos lectures Audit CA lectures on Pastoral Care, Mission and Ministry

Attachment Attachment Attachment Social Context Placement

Westcott Seminar Westcott Seminar Westcott Seminar Westcott Seminar

Theological Reflection Gp Theological Reflection Gp Theological Reflection Gp Theological Reflection Gp

* internal assessment * internal assessment

E. Study and Learning Opportunities Abroad

At Westcott, one of our aims is to prepare people for ministry in a global church. To this end we have developed a number of links with different parts of the world. Study exchanges, tours, and contextual placements provide opportunities to discover more about the worldwide church, and to grow through immersion in unfamiliar cultures. Some opportunities are arranged by Westcott House ourselves, others are provided by the Church of England or other organisations. Some happen in term, others in vacation. The main options include:

 Yale exchange

 Sewanee exchange  India

 Ming Hua Theological College, Hong Kong

 Contextual Placements in New York, Hong Kong, Brazil

 Ministry Division Programmes in Rome, Bossey and Germany

 Tantur Ecumenical institute, Jerusalem

 College of the Transfiguration, Grahamstoun, South Africa

Details about eligibility, applications and funding for these can be found in Appendix 8.

Practicalities

The Spiritual Discipline of Learning Self-discipline and self-motivation are as essential in the area of learning as they are in the life of prayer. In particular it is important that:

 you are punctual for all classes, supervisions, tutorials, attachments and placements.  work is completed on time and to the correct word length (where appropriate) and with appropriate acknowledgement of sources (see detailed regulations on footnoting and bibliographies for each qualification).  library borrowing regulations are unfailingly observed  there is respect for, and encouragement in, others’ training pathways.

Virtual Learning The Cambridge Theological Federation is currently migrating from an old Virtual Learning Environment, FedNet, to a new VLE, called FedLife. The University of Cambridge is also migrating from a VLE called Camtools to a new version of Moodle. Further information about the Cambridge Moodle will be made available later in the year. Each course has different regulatiions, methods of assessment and available options, and so it is very important to be clear about what your course requirements are. You will find these in the relevant information (and details about particular papers or modules) in the following places: Information about the Common Awards FedLife: http://www.cavle.org/schools/LifeLearningCloud (you will be provided with your own username and password) Information about Anglia Awards FedNet: http://fednet.theofed.cam.ac.uk (username is ‘fedmember’ and the password is ‘supernova’, case sensitive). The Module Leader will issue a username and password to access material for individual modules. Information about Cambridge Awards For Paper Descriptions and Lecture Handouts for the BTh/DTM, you will need to access FedNet: http://fednet.theofed.cam.ac.uk (username is ‘fedmember’ and the password is ‘supernova’, case sensitive). The Lecturer will issue a username and password to access material for individual papers. For Past Examination Papers and some Learning Resources for the BTh/DTM, you will need to access CamTools: https://camtools.cam.ac.uk/ (Raven username and password)

Timetable Clashes Classroom-based teaching

You must attend mandatory lectures, classes, supervisions, etc., related to your award. You should not arrange supervisions to clash with your timetable but it is also necessary to cooperate with supervisors’ arrangements. Course choices within awards must be made with reference to the Westcott timetable; if, however, the Divinity Faculty makes an essential or popular course conflict, it is sometimes possible to negotiate an arrangement with the House. Placements Social Context Placements (SCPs) and Church Context Placements (CCPs) have precedence over Westcott activities. All the same, SCPs should not be selected if a clash with other elements in your programme of study is foreseeable. Once a student is registered for a placement, the placement should be given priority, but consult if necessary (a placement supervisor may arrange sessions arbitrarily in terms of House activities, and their needs must be respected). Where a placement unexpectedly conflicts with the demands of an award, students must consult the Director of Studies and Director of Pastoral Studies as soon as possible about precedence. (MA students should be aware that all

34 absences must be formally excused and that missing more than two sessions of a module normally results in failing that module.) Westcott Activities Once academic award timetables are established all their mandatory activities take precedence over all Westcott activities. Students’ Obligations Students should be proactive about their timetables, foresee clashes as early as possible, and courteously notify the Tutor or Lecturer promptly, making every effort to avoid clashes where supervisions etc. are being scheduled.

Tutors and Tutorials

Whatever the distinctive pathway or academic programme arranged between you, the Director of Studies and the Director of Pastoral Studies, it is important to emphasise the central role played by your Personal Tutor. Every student is assigned a Personal Tutor and is a member of a Tutor Group which meets weekly for prayer and breakfast on Wednesdays. Your tutor is your first port of call for formational and community life issues. You will have two one-on- one tutorials a term with your Tutor. This section provides further information about the role of the Tutor.

The Role of your Tutor Your tutor is responsible for overseeing your development and formation, as well as helping you to integrate the different elements of your course of study. While the tutor will have a proper concern for your welfare and well-being, it is important to bear in mind that the personal tutor is also responsible to the College and to your sponsoring Bishop for monitoring your development for ordained ministry. For this reason, the College offers a number of other forms of student support and guidance. Sometimes there may be issues that you may want to talk over with the Chaplain or with your spiritual director rather than with your tutor.

The process of integrating different elements of your course of study demands integrity and genuine honesty about your strengths and weaknesses, as well as your gifts and your motivations, and the tutorial provides the context in which you can reflect on your academic learning, your spiritual formation and your personal development. However, it is also important that you develop a network of support outside the tutorial system to enable you not only to reflect on your experience of training but also to help sustain you through the early years of your future ministry.

The elements that make up a Tutor’s role are:  Welcoming new students to the community and forming a tutor group  Managing tutor group responsibilities and encouraging collaboration  Acting as a mediator between the ordinand and the institution, including negotiating any absences from college or from training activities where attendance is normative  Coaching and mentoring through the process of formation, exploring vocation and aiding discernment  Providing a point of integration between theology, practice, and experience  Offering advice on academic courses and monitoring progress  Offering feedback on formation and development  Drafting reports to Bishops  Advising the Principal about a candidate’s suitability for ordination  Providing help and guidance when difficulties arise The tutorial relationship is a central factor in training and formation. Occasionally the tutorial relationship may not work well. If anyone feels this to be the case, s/he should discuss it first with the Tutor concerned. It is possible to change a tutor group for a new academic year: a request should go formally to the Vice-Principal, in writing, at least three weeks before the end of the Easter Term. A request will not automatically be granted but it is in everyone’s interest that the relationship is mutually satisfactory.

Who’s Who in the Tutorial System?

Your Tutor  acts as your first point of contact  is responsible for overseeing your training as a whole  offers feedback and reports on progress  is available as a source of help and guidance if you run into difficulties

The Vice-Principal  leads the tutorial team in their work  is available as a source of help and guidance if you run into difficulties

The Principal  is the primary contact with your diocese (especially for curacies)  is responsible for disciplinary matters in the College

The Chaplain  is a confidential resource outside the assessment process  can be a helpful sounding board if you are not sure whether you should tell something to your Tutor

What happens in tutorials? You can expect to have six individual tutorials a year, normally one at the beginning and one at the end of each term. It is important to distinguish a tutorial from a supervision. The tutorial involves integrating academic progress and student development in a holistic and comprehensive way. For the student, this process demands integrity and genuine honesty about strengths and weaknesses, as well as their gifts and your motivations. The tutorial provides the context in which they can reflect on their academic learning, their spiritual formation and their personal development.

The tutorial is the primary means through which students are accompanied through their training. Theological education is properly a time of great growth and change and sometimes considerable stress. Tutors share a pastoral concern for their students and a responsibility to help them to address issues that arise that are material to their formation for public ministry.

In the course of a tutorial, the tutor may ask the following kinds of questions:

How is life?

How are you integrating all of the aspects of your training?

How regularly are you seeing your Spiritual Director?

How are your academic studies going?

How are your placements and attachments going?

What further skills do you need to acquire to lead worship and preach more effectively?

Alongside the exploration of their academic progress, there will also be an opportunity for students to raise their own issues, and seek guidance and advice. The Tutorial is often the place where issues of transition can be addressed.

Students need to be reminded that it is important that they inform the tutor of any significant practical difficulties they may be having with their training (for example, study skills, health, family, financial or accommodation issues or conflicting demands on their time, as well as expectations of their Cambridge college, attachment or placement).

The Pattern of Tutorials: Expectations and Objectives To get the most out of your tutorial, it is important to prepare for it carefully. At the first tutorial of each term, the Tutor will discuss your Expectations and Objectives for the term. Students should have completed the ‘Expectations and Objectives Form’ as a basis for discussion. This includes providing information about your weekly timetable as well as any specific objectives outside the learning outcomes covered by your course of study. One of the tutorials in the Lent Term will be devoted to the ‘Self-Assessment Form’ for Principal’s Reports and the drafting of the Principal’s Report to the Sponsoring Bishop.

Record Keeping After the Tutorial at the beginning of each term, your Tutor will ask you to send an email with an attachment contained a completed copy of your Expectations and Objectives Form, listing any action points or objectives which have arisen in the course of the conversation. This will allow both you and the Tutor to keep track of your formation and ensure that important strands do not get lost. When the action points have been agreed, a copy of the form will be kept on your file. Students are also encouraged to maintain the Preaching Record, the Sunday Attachment Log and the Placement Log. These records will prove invaluable as you reflect with your tutor on your experience of formation. They will also provide you with helpful evidence of your experience of formation and training when the time arrives for you to complete the self-assessment form for the Bishop’s Letter.

Tutor Groups Every student is a member of a Tutor Group. Each Tutor Group meets regularly for prayers and breakfast on Wednesday mornings, and occasionally at other times for social events. Once or twice a term each Tutor Group is responsible for sacristy duties for a week in Chapel. It is important to underline that the Tutor Group is not just an additional opportunity for fellowship. It provides an important focus for learning and practising collaborative and mutually supportive ministry. Given that students are being prepared for increasingly collaborative and complex forms of licensed ministry, gaining a greater understanding of the complex dynamics which occur when working with groups of people is an essential element in formation for public ministry. The Tutor Group provides a valuable space – and hopefully a safe space – in which these issues can be teased out. Tutor Availability Tutors are available and willing to see students at other times as and when the need arises. If you wish to meet with your Tutor, it is advisable to phone or email to ask for an appointment. Some tutors have time set aside each day to see students in an emergency.

Confidentiality Confidentiality is held collegially by the Principal, Vice-Principal and the members of the Tutorial Staff. This means that material which a student shares with their Tutor in the normal course of tutorial business may be shared with the Principal or other members of the tutorial staff of Westcott House. Students should be aware that the normal boundaries of confidentiality will always be qualified where there is a legal obligation to make a disclosure to a third party, or significant risk of harm to themselves

or to others, or the disclosure of information which may give grounds for concern about the suitability of a candidate for ordained ministry. Conversations with the Chaplain are completely confidential (except, and only in exceptional circumstances, when there is a legal obligation to make a disclosure to a third party, or significant risk of harm to the student or to others). The Chaplain does not participate in any way in any of the College’s processes of assessment.

Arrangements for First Appointments

Principal’s Reports (Bishops’ Letters) The Ministry Division expects training institutions to arrange for a written and dated report to be made on each sponsored candidate before the end of both the penultimate and final year of training. These reports are commonly called “Bishops’ Letters” although they are really “Principal’s Reports” to Bishops. If requested by the sponsoring Bishop, in respect of a particular candidate, a report should be provided at the end of the first year of a three-year course.

At Westcott, these letters are drafted by the Personal Tutor. The drafts are then moderated by the Principal and the Tutorial Staff. Students will be invited to complete a ‘Self-Assessment’ form at the beginning of the Lent term in preparation for a Tutorial. In responding to the questions on this form, it is useful to provide supporting evidence of your ministerial formation. This might include records of observations from an attachment or placement.

The Self-Assessment is then discussed with your Tutor. Following the Tutorial, your Tutor will draft a letter. Once the letter has been drafted, there will be a further opportunity for you to discuss the letter with your Tutor. It is hoped that the process of discussion between yourself, your tutor, and the Principal will result in a report with which all are happy, however the report does allow you the right to a post-script if you disagree with elements in it. The candidate’s declaration at the end of the report should read ‘I have read and discussed the above report with a member of staff.’

The Ministry Division’s Code of Procedure for these reports says:

Reports should indicate clearly the candidate’s suitability for and progress towards ordination. They should cover all those aspects of the candidate’s life-style and performance which might be significant for future ministry. Reports should comment on family and domestic issues which may affect the exercise of ordained ministry. Attention should be paid to “the quality of such as are to be ordained deacons or priests” as set out in Canon C4 of the Canons of the Church of England, the Ordinal of the Book of Common Prayer and ordination services in Common Worship; together with Criteria for Selection and the Formational Criteria.

Code of Procedure, paragraph 11, March 2014 Finding a Title Post The process for finding a title post is outlined in the Ministry Division’s Code of Procedure. At the end of your penultimate year, there will be a briefing for all ordinands about the arrangements for first appointments. You will need to provide for your Tutor (alongside the self-assessment form) a copy of an up-to-date curriculum vitae and a copy of your personal profile form. Templates are available from http://www.westcott.cam.ac.uk/admin-documents/ It is essential that these forms are submitted before your Bishop’s Letter is signed.

The Code of Procedure The Ministry Division offers the following guidelines to training institutions and ordinands:

Bishops who ordain and Principals of Colleges and Courses share responsibility for advising about the parish where a minister will serve. Principals will normally have a more recent and intimate knowledge of the candidate; Bishops and their advisers will normally have a more recent and intimate knowledge of the parishes and their incumbents, and what they can provide by way of experience and training.

In placing the candidates, the over-ruling consideration should be the candidate’s need for training, not the parish’s need for staff. As a matter of good practice, the Bishop will normally offer a title post to a candidate only after studying the interim report on the candidate.

Candidates are not obliged to serve their title in their sponsoring diocese; but up until 31st October, candidates should only consider posts in their sponsoring diocese unless they have received, in writing, the goodwill of their diocese to look elsewhere.

Responsibility for the pastoral care of candidates for ordination, and where appropriate their family, remains with the sponsoring Bishop until it is accepted by another Bishop prior to ordination. During training this care is shared with the Principal of the training institution that the candidate attends. The Principal, as indicated above, has an important role in advising the candidate about a suitable first appointment. Candidates who at or before 31st October are released by the sponsoring Bishop to look at parishes in other diocese remain in the care of the sponsoring Bishop until accepted for ordination by another Bishop. If the Bishops’ advisors do not recommend a candidate for training and the Bishop sets aside the advice, the responsibility for ensuring that a suitable training parish is found for the candidate remains with the sponsoring Bishop.

Issues about housing will often be handled by the prospective training incumbent. As a matter of good practice, an appropriate diocesan official should also play a role in ensuring that the accommodation needs of the incoming curate (and any family) are fairly assessed.

The Annual Programme

In May of each year, Bishops should ask the relevant training incumbents in their dioceses to complete profiles of their parishes, using the Parish Profile Form (Appendix C). These should be available for review at the Bishop’s Staff Meeting in July.

In June a year before a candidate’s likely ordination, the training institution should discuss with the candidate his or her future and arrange for the candidate to complete the Personal Profile set out in Appendix B, which will be made available to any training incumbent by whom the candidate is to be interviewed.

By the end of June, if the sponsoring Bishop has not already been in touch, the candidate should write to him either asking for an interview to discuss the possibility of a post in the diocese or seeking his goodwill in looking for one elsewhere. The Bishop will not normally enter into such discussion before studying the interim report.

In September, the staff of the Ministry Division will send Bishops two comprehensive sets of address labels for Principals of Colleges and Courses.

By 31st October, sponsoring Bishops should:

indicate to Principals which candidates due for ordination the following year they undertake to place;

send to Principals profiles of those parishes where vacancies remain unfilled. Supplementary or amended details may follow.

After 31st October, candidates not yet placed by their sponsoring dioceses are free to look at parishes in any diocese.

Seeking a Title parish

Principals should not entertain direct approaches from incumbents looking for staff without having evidence that the incumbent has the permission of the Bishop. Principals should not discuss with candidates possible posts in dioceses other than their sponsoring ones before 31st October, unless such candidates have already received the goodwill of their sponsoring dioceses in looking elsewhere.

Candidates should see one parish at a time and should not visit a second without prior reference to the Principal and the Bishop or Bishops concerned. In the same way, Bishops or Directors of Ordinands should ensure that parishes see only one candidate at a time.

Bishops or Directors of Ordinands should make sure that parishes are aware that it is the parish’s responsibility to pay the travelling expenses of candidates and their spouses for all visits prior to appointment.

Information exchange, via the Ministry Division

By the first week of January, Bishops are asked to provide details of vacancies which still remain; and Principals are asked to provide information about those candidates whose title has been arranged, and those who are still looking for a title. This information is to be sent to the Ministry Division by 7th January. As near to 21st January as possible, the Ministry Division will send brief information about unplaced candidates to Bishops and details of unfilled diocesan vacancies to Principals. Full details are available on the Ministry Division: https://www.churchofengland.org/clergy- office-holders/ministry/deployment/placement-of-deacons/current-vacant-title-posts.aspx. This process will be repeated in the following March/April if all candidates have not been placed by then.

Support from the College While strenuous efforts are made to secure title posts for all ordinands, no ordinand is, or can be, guaranteed a title post. Finding a suitable title post for an ordinand will depend upon a number of factors including, for example, any particular preferences expressed by the ordinand and the availability at the relevant time of a title post that matches those preferences. The College offers ordinands assistance in finding title posts.

This process requires a great deal of discernment and time for prayer and reflection. Your Tutor will also be happy to help you. We want to know how things are going throughout this period so please make sure that someone at Westcott is kept informed of developments. When arrangements have been finalised, please send details about the title post, the contact details of your training incumbent, and the date and venue of your ordination to the Student Administration Officer. Your training incumbent will be invited to attend an Incumbents’ Day at the end of April/beginning of May.

SECTION 2 COLLEGE LIFE

Chapel

Introduction Worship is at the heart of the House and our life together. In addition to scheduled Westcott services, the Chapel is available for private prayer and group devotions and for liturgical and musical teaching and rehearsal. As well as the Chapel, we also have use of All Saints Church next door. Using All Saints provides ordinands with the opportunity to work within and experience a different liturgical context, both for planning and leading worship, and for praying and worshipping as a community.

The Russian Orthodox Congregation of St Ephraim conducts services in Chapel on Saturday evenings and Sunday mornings, and on Feast Days. They post a list of their services on the whiteboard. The Chapel Card is sent to all by email at the beginning of each term. If you wish to book the Chapel for rehearsal times and other special events or services, please consult the Tutor responsible for Worship in the House. Preparing and Leading Worship at Westcott House

You will gain experience in the preparing and leading of formal worship through participation in the following acts of worship. Regular feedback, both formal and informal, will be provided by your tutor, attachment and placement supervisors.

The Daily Office

Responsibility for preparing and leading the Daily Office during term is taken in weekly rota by tutor groups (see Chapel Card). During a group’s period of responsibility its members share the leading and preparation of the different offices of the week. This responsibility includes reading scripture, preparing intercessions, choosing music and any other planning needed such as gathering information to commemorate saints’ days. Throughout your time at Westcott you should aim to ensure that each member of your tutor group has the opportunity to lead and read the Daily Office. Try to involve as many members as possible in the preparation of worship, and to see that everyone has an opportunity to officiate, to serve, to read, and to help in the planning of services. Feedback after services is given by your Tutor.

The weekly Community Eucharist

During the week that a tutor group leads the Office, the group is also responsible for the weekly Community Eucharist on Thursday evening, which normally takes place in All Saints. Preparation takes place within tutor groups with students able to call on their Tutor for assistance. It is important that each member of the tutor group has the opportunity to lead the planning group for a Community Eucharist There are templates for the order of service which set out the basic forms of the service. The planning group leader is responsible for liaising with the chapel musicians, providing a draft order for the Principal to check, and for ensuring that adequate supplements to the standard order leaflet are provided for the congregation, including attention to accessibility needs. We must always remember that the Community Eucharist is a public service and so should be welcoming for any visitors. Feedback about the worship is given by the group’s Tutor and its members, usually at the Wednesday tutor group breakfast following the service. Templates of the Order of Service can be downloaded from http://www.westcott.cam.ac.uk/admin-documents/

Festal Eucharists and Other Services

Festal Eucharists celebrate the feasts of saints and other festivals of the Church’s year as well as aspects of House life such as the beginning and end of term. These liturgies are prepared by the President in consultation with the relevant tutor group or by a group of students asked to run a particular service. One Thursday evening community eucharist each term is All Age, giving the opportunity for the whole community to worship together for the whole service (normally the children attend their own group from the start of the eucharist until the Eucharistic prayer). Benediction and Prayer and Praise: each term there is an opportunity timetabled for each of these to take place. These student-led initiatives are a valuable opportunity to extend the range and style of worship at Westcott. Their organisation depends on the students who wish to be involved. Alternative Worship: as with the above, slots are available for ‘alternative worship’ (see Chapel Card). It is not the responsibility of the tutor group on duty for that week to fill these. Any individual or group may use one of these slots in consultation with the Tutor for Worship. If you wish to be involved in any alternative services, be proactive in organising and arranging. 43

Worship at attachment and placement parishes As well as preparing and leading worship at Westcott, you will also be involved in preparing and leading worship in your attachment parish and on Contextual Theology Placement. Responsibility for decision-making and feedback about the preparation and leading of worship in attachment and placement parishes rests with your attachment and placement supervisor. The Tutor in Mission and the Director of Pastoral Studies will also support the planning and feedback process. Chapel Timetable

All members of the House are required to attend services each morning and evening, Monday to Thursday, and Friday morning. On alternate Tuesdays the service is Federation Worship for all members of the Federation. On Wednesday mornings prayers are said in Tutor Groups. On Thursdays all members are expected at Compline as well as the Morning Office and the Community Eucharist. The Evening Office is said in chapel on Fridays but may be said individually. Federation Worship is normative. In particular, no alternative (e.g. church attachment) is to take the place of Federation Worship.

The normative services are marked in bold. Compline can from time to time be attended as an alternative to Evening Prayer. All services are in Chapel except where indicated. Sunday 9.30 pm Compline Monday 7.15 am Meditation 7.40 am Morning Prayer 8.05 am Eucharist 6.00 pm Evening Prayer and Music Practice 9.30 pm Compline Tuesday 7.15 am Meditation 7.40 am Morning Prayer 8.05 am Eucharist (if 6.00pm is not Eucharistic) 6.00 pm Evening Prayer + Sermon / Federation Worship* / Alternative Worship 9.30 pm Compline Wednesday 8.00 am Tutor Group breakfast and prayers (at which an Office may be used) 6.00 pm Evening Prayer (BCP) followed by Eucharist 9.30 pm Compline Thursday 7.15 am Meditation (normally in All Saints) 7.40 am Morning Prayer (normally in All Saints) 6.00 pm Community Eucharist (normally in All Saints) 9.00 pm Corporate Compline (normally in All Saints) After Compline, the Greater Silence is observed until 8.45am on Friday. Friday 7.15 am Meditation 7.40 am Morning Prayer 8.05 am Eucharist 6.00 pm Evening Prayer (BCP) * Federation Worship takes place fortnightly at 5.30pm in a location indicated on the Chapel Card.

Organisation of Westcott Chapel The organisation of Westcott Chapel is a collaborative venture with many different members of the House sharing complementary responsibilities:

The Principal has ultimate responsibility for the Chapel and our worship, and Westcott’s use of All Saints.

The Chaplain has day-to-day responsibility for running the Chapel.

The Sacristans take care of the day to day needs of the building and the worship.

The Chapel Musicians co-ordinate and enable music for worship: All service music requirements must be communicated to them in a timely fashion. If you sing, or play an instrument, and would like to participate in the music of worship, please let the Chapel Musicians know.

The Worship Committee is formed of three student representatives, the ‘Chapel officers’ (sacristans, Chapel Musicians plus the All Saints’ Churchwarden), and is chaired by the Principal.. It debates Chapel matters, including issues raised by tutor groups prior to Worship Committee meetings and provides general advice based on corporate experience. It is an advisory body to the Principal.

The Prayer Book Office (BCP) is used on Wednesday and Friday evenings. This allows members of the House to have sustained experience of Prayer Book worship, and meets a requirement of the House of Bishops.

The Prayer Book Eucharist is used on occasion at a Community Eucharist on a Thursday, and at least once a term at a morning Eucharist. Attendance at these celebrations is normative.

Compline is said in Chapel nightly except Saturdays. This is an old Westcott pattern that goes back to the days of (past-principal) B. K. Cunningham and beyond. Thursday evening Compline is a key point in the liturgical week. Thursday Compline is normative.

Inclusive Language It is House policy that liturgical language should be inclusive. The New Revised Standard Version is used for all Chapel readings, except when the Book of Common Prayer is used when we use the Authorised Version. In the case of hymns, inclusive language may be achieved by avoiding choices which use exclusive language; by supplying inclusive language versions; or by ensuring that a balance is achieved through the service as a whole. Please also see the guidelines on this subject in the ‘Office World’ section of the Westcott Guidebook.

Music Practice There is a normative 15 minutes Chapel Practice after Evening Prayer on Mondays. This is so that everyone can become familiar with any new music, and that we can develop a proper common discipline for our liturgy.

Instrument / Organ Practice You are welcome to use the organ or keyboard in the musicians’ loft by arrangement with a Chapel Musician, or use the organ in All Saints by asking the Churchwarden. All Saints is also a good space in which to practice other instruments and not disturb other community members. If you wish to use the chapel to practice, please do so between 13:15-14:30 or 19:15-20:15, first checking with the Chaplain or the Sacristan.

Chapel Organ In 2006 Norman Hall, the organ builders who restored the All Saints’ organ, offered a small pipe organ for the chapel at Westcott. In Christmas 2008, thanks to a generous donor and the hard work of a number of dedicated ordinands, this organ was finally installed. The organ has come from Swaffham Prior Zion Baptist Church.

All Saints’ Church, Jesus Lane is a cared for by The Churches Conservation Trust and its use is managed by Westcott House in partnership with the Trust. We hold Thursday services in All Saints (unless a tutor group decides to use the chapel), and are beginning to use the Church in a variety of ways, integrating more fully this beautiful building into our collegiate life. There is a team of ordinands, led by the ‘Churchwardens‘, who have taken on responsibility for its day- to-day care. There are tour guides drawn from Westcott volunteers, who are available to visitors to the church. The church is also used by Cambridge Presbyterian Church for their Sunday morning service.

Quiet Days are held in House each term. These allow for time and reflection, and benefit from the guidance and wisdom of experienced speakers.

Personal Prayer You should maintain a pattern of personal prayer alongside the community prayer to sustain and deepen your relationship with God. This can prove challenging to those who have used the Office as their personal prayer, and suddenly find 80 other people saying it with them! You are welcome to use the Chapel and All Saints when they are not in use, and there are chapels in Jesus and Sidney Sussex Colleges (the latter with the reserved sacrament), and other colleges, that can be used for personal prayer.

Westcott has a tradition of a Daily Eucharist, Monday to Friday during term time, and this has proved an important part in many ordinands’ spiritual formation. We would urge you to determine your own pattern of attendance that helps you.

Meditation There is a 20 minutes period set aside for private meditation before the morning office on Monday, Tuesday, Thursday and Friday. Please be seated by 7.15am and do not enter if you are late.

Contemplative Prayer The Revd Professor Sarah Coakley leads 50 minutes of silent prayer on Tuesdays at 5pm in Chapel. Again, please do not enter if you are late.

Lectio Divina The Chaplain organises lectio divina groups that run on a weekly basis.

Spiritual Direction You should develop a relationship with a Spiritual Director to help with prayer and spiritual development. The Chaplain will make suggestions and referrals for you.

Retreats You are also encouraged to have regular retreats, though these should not normally be during term. Suggestions and advice are freely available from members of staff. Each year a group of students usually makes a short pilgrimage to Walsingham, and other pilgrimages to places such as Iona and Taizé have been made. Day trips to Ely Cathedral are also popular.

Rosary Group An group meets informally once or twice a week to pray the Rosary during term time. Please watch out for notices on the student notice board.

Community Life

Fundamental to the learning environment of Westcott House is the conviction that theological learning is rooted in the worship and love of God in the context of a common life. At the heart of our life together is the pattern of daily offices and the celebration of the eucharist. Formation for public ministry demands that opportunities for spiritual, personal and emotional development are integrated with the academic pathways of theological learning. The emphasis on corporate life characteristic of residential training enables students to grow in self-awareness, to gain experience of leadership and collaboration, and to reflect with maturity on what it means to belong to a ‘community of differences.’ Hort

Hort is Westcott’s oldest resident and is a tortoise. He loves dandelion leaves and delphiniums (but not meat, bread, spinach or fruit). He lives in Old Court for part of the Easter term. Please be careful with him. He is around sixty years old, and now has cataracts so needs help finding his food. Given his great age, he has decided he will now only be in residence in Easter Term, and spend the rest of the year in a retirement community for tortoises. He assures us he will continue to say the office when away from the House. Partners

A programme of social and informational events is arranged for the partners of those in training. The activities are coordinated by the Partners’ Reps who represent all partners (whether resident at Westcott or not) on the Common Room Committee. Along with the information in the Student Handbook, there is an additional handbook available for partners. If you have a partner who’d like to be in contact, please contact one of the Partners’ Reps. If a partner wishes to have a key to the House and Common Room, this can be requested from the Bursar. Children

Parents meet regularly to discuss issues of common concern and interest; family matters are represented in the House particularly by the Children’s Rep. The courtyard in New Court is available for children to play in. There is a regular Godly Play held during part of the Thursday night Community Eucharist and one Thursday Community Eucharist a term is an all-age service. There is also a weekly toddler group. The Children’s Representatives can provide information about other activities for children in Cambridge, in church and outside. Guests

You are welcome to introduce occasional guests into the House. Guest Rooms are available on a first-come / first- served basis. Your guests may stay either in a House guest room or in your own accommodation, subject to the following guidelines: For Health and Safety insurance reasons, the Bursar has to give formal permission for guests to stay overnight. Please ensure all guests are booked in writing in advance. Again, for insurance reasons, you must give details of your guest’s stay to the staircase Fire Warden, and take responsibility for your guest if an alarm is activated. Payment in advance is required before keys will be issued. Folding beds are available on a first-come / first-served basis, and may be booked through the college staff. The charge for this is as listed in ‘Student Charges’. If you wish a guest to stay for more than three nights you should consult your Tutor first. College Courts

Each Court has a distinctive character: Old Court is a quiet and reflective space for study, corporate life of House members, Hort, and gentle recreation like croquet; New Court has the children’s play area, picnic seating, and can be a good place for BBQs and other social gatherings. Please respect the work that goes into the lawns, borders, and terrace of the Courts, avoiding short cuts and games that can damage plants. The garden gives a good deal of pleasure to everyone as the seasons pass, both the cultivated and wild sections. The House relies on members’ volunteer help for the day-to-day gardening activities. If you can help in any way, please speak to the Gardener, Canon Mike Law.

Student Support and Guidance

The Chaplain The College Chaplain is responsible for the pastoral care and support of all members of the College. The Chaplain keeps in touch with a variety of people in and around Cambridge who can help to meet pastoral needs. The Chaplain keeps a list of those who offer spiritual direction, and normally helps to arrange direction unless a student asks someone directly because of personal contact. The Chaplain will see every new student in the first few weeks of the Michaelmas Term. The Chaplain does not participate in assessing a candidate’s suitability for ordination.

Health Dentist Contact the Cambridge University Dental Service, 3 Trumpington Street. Tel: (01223 3)32860. Doctor

You should register with a local GP (general practitioner). Details of local GPs can be found at www.nhs.uk

Counselling

Although many personal difficulties can be discussed with friends or family, sometimes it is useful to talk to a counsellor. The University Counselling Service offers primarily brief counselling, with approximately six free sessions for students. As well as individual counselling, the Counselling Service also offers a number of group and workshops. The phone number is: (01223) 332865.

Sometimes, students may require more extended counselling. In such cases, there are other counsellors who may be more appropriate. Any request for financial help towards the cost of such counselling will need to be negotiated between the Principal and the DDO prior to the beginning of your counselling sessions. No funds are available from the College for the counselling of spouses and partners.

Disability and Dyslexia Support

Disabled and dyslexic students are encouraged to discuss their needs with their Personal Tutor. The College provides learning support for disabled and dyslexic students.

Speech Therapy

All students will have individual speech tuition in the course of Life and Service. Where there is a need for further help with voice production or other matters related to speech and communication, this matter should normally be raised at a staff meeting. Further individual help may be arranged following a conversation with the Personal Tutor.

Essay Writing Skills

Early in the Michaelmas term, the Federation offers a day of training in essay-writing and study skills but sometimes students need help getting over the hurdle of their first essay or two. In the first instance, their Personal Tutor should be willing to talk through particular issues in this regard with the student concerned. If further assistance is needed, the student may be referred to the Director of Studies.

Absences

Absence from College

Students must discuss with their Tutor if they need to be away for one or more nights during term (apart from weekends). Students may request to be absent from College to attend a Conference or to visit a prospective title parish. There must be a good reason. All requests are relayed to the Tutorial Staff Meeting before permission can be given.

All students must also meet the residence and attendance requirements for their Universities. University of Cambridge students are required to reside within three miles of Great St Mary’s Church during full term and must have the permission of their Cambridge College, in addition to this College, for any absences from Cambridge during term. Anglia Ruskin University Students are required to attend all lectures and assessments and must have the permission of their instructors, in addition to this college, for any absences during term. A pressing pastoral need may be regarded as a justifiable reason for absence, such as the illness or death of a friend or family member. In these cases, the student is responsible for informing his or her Tutor. Compassionate leave may be extended beyond the ‘allowable week’ where the need arises but the Principal should be consulted in such cases. During the Easter Term, students in their final year may be absent from College during ‘Painting Week’. The running costs of the college are not reduced when students are absent and the college does not provide rebates to students absent from college. Ministry Division guidelines state that “Rebates will only be due where a college fails to provide the services expected within the board and lodging allowances; for example, if a college does not provide full meals at weekends or during half-term.” If you experience financial hardship as a result of absence from college you may apply for a grant from the Principal’s hardship fund (please see section entitled “Student Hardship”).

Relief from College Commitments

Students are expected to play a full part in the life of the community. There are, however, occasions when these commitments may be relaxed. From time to time students may be unable to attend the daily office or the Community Evening for an unavoidable reason. They must let their tutor know ahead of time – or as soon as they can afterwards in the case of something unforeseen. Ideally, out of courtesy, they should let their Tutor Group know too. The model here is the model of accountability they might have with their incumbent and ministerial colleagues.

Married ordinands, or those with other valid and particular responsibilities, may negotiate absence from up to 2 offices a week. They must speak to their tutor who will bring the request to the weekly Tutorial Staff Meeting. Other ordinands may have a particular reason (expectations from their Cambridge college chapel, for example) to miss an office on a regular basis. Again the request must come to their tutor and thence to the Tutorial Staff Meeting.

Commuters (weekly-boarders) may negotiate an appropriate reduction in required attendance with their Tutor. The Principal, as a married member with young children, is regularly absent from two normative offices a week, to enable him to take his children to school once a week, and collect them once a week.

From time to time events that an ordinand may wish to attend (important lecture, or recital, for example) take place on a Thursday evening. Permission is required for this – it is not simply a matter of notifying your tutor. The student will need to speak to their tutor who will bring the request to staff meeting. Students must discuss with their Tutor if they need to vary their commitment to normative worship, and they should let their Tutor know if they need to miss one of the normative services. Bank Holidays

Bank Holidays are not observed at Westcott because the Federation and University teaching carries on through them. It is important that you bear this in mind and don’t assume that a Bank Holiday means you can take a day off or plan a long weekend in term time.

The Common Room

All students and Tutorial Staff are members of the Common Room and pay a subscription (included in your termly House invoice). Partners, Associate Members, and other members of Staff are always welcome and are eligible to join the Common Room upon payment of a small subscription. The Common Room exists to discuss House matters particularly affecting students, to make decisions in Common Room meetings, and to be the social focus of College life.

The Co-ordinating Committee

A copy of the Common Room constitution along with details of structure, procedure, details of posts and responsibilities can be found in a blue A4 ring binder kept in the Common Room.

The Common Room budget and accounts are presented at the termly Business Meeting for discussion and approval by the Common Room. The formal accounts are submitted at the Lent Term Business Meeting.

The Senior Student, Domestic Reps, Common Room Chair and Council Reps represent students at College level in staff meetings, domestic committee meetings etc. There are several Committees, e.g. Worship Committee and Westcott Council which have elected student representatives. All these posts are elected by the Single Transferable Vote system.

The Common Room Co-ordinating Committee exists to promote the smooth running of the House from a student perspective. It is a channel of communication for both staff and students of the House and also for external matters (for example, Federation requirements/events etc.) and an organising body. It has financial overview for sundry expenditure not required to be presented to a Business Meeting. Meetings are held at least fortnightly, and an agenda for each is raised and circulated by the CR Secretary. People not on the Committee may join it for specific agenda items. Agenda and Minutes of the Co-ordinating Committee are posted on the notice board in the Post Room.

Once within the first half of each term, as outlined in the Common Room Constitution, a Business Meeting will be held, preferably at a time other than a Thursday evening. The termly budget is discussed and approved and accounts presented. The Business Meeting provides an opportunity for members to raise awareness on specific issues, and gives scope for debate and decision making by the whole Common Room membership.

Officers

The Senior Student is the Common Room representative and is responsible for liaison between the academic and administrative staff and Ordinands. The Senior Student sits on a number of committees and the Westcott Council.

Westcott Council Representatives are elected by the Common Room to represent Ordinands at the Westcott Council which meets three times per year.

The Common Room Chair chairs the fortnightly meetings of the Common Room and is responsible for notices at the Community evening.

The Common Room Treasurer is responsible for the financial affairs of the Common Room and deals with Common Room payments and budgets.

The Common Room Secretary is responsible for the minutes of Common Room meetings.

The Complaints Representatives are student representatives pursuant to the College’s complaints and discipline procedures.

The AOCM Representative is responsible for representing Westcott students at AOCM (the Association of Ordinands and Candidates for Ministry) meetings and for consulting the House concerning matters raised at AOCM meetings.

The Federation Representative represents the House at meetings of the Cambridge Theological Federation.

Common Room Meetings

During term time there is a normative CR meeting every Thursday after the Eucharist and as part of the weekly Community Evening. This weekly meeting provides the main opportunity in the life of the House for all students and staff, with family and friends and others, to come together. Notices are shared and issues of concern are discussed. Members may (with advance notice to the CR Chair) propose motions to be discussed and voted upon. A simple supper, usually of soup and bread, is provided with the food cost savings paid into the Missions Committee Fund for distribution to charities. The Common Room and the Federation

All students are able to use the Common Room facilities found within the other Colleges of the Federation. The Common Room is represented by members who sit on the Federation Student Forum. Common Room Facilities and Activities

Various audio-visual and disco equipment;

Film nights;

Occasional videos, themed parties, quiz nights and other sundry delights are held during term;

The kitchen and bar are available for use, but please leave them in a state you would wish to find them, returning all crockery and glasses1.

Should you wish to organise an event using the facilities, it is polite to ask the Common Room at the Thursday Community night.

Outside term time, the Common Room is often booked by conferences using the facilities and is unavailable for student use. Alternative arrangements for students resident during vacations (particularly summer) will be made in consultation between the Domestic Reps, the Bursar, and other staff as appropriate. The Bar

There is a flourishing bar run by the Social Events and Bar Committee. It is staffed by students on a rota – each student taking a turn (this falls approximately once a term). If you are unable to do your shift please arrange a swap or cover by someone else – we are responsible to one another and to the Licensees, and not turning up is unacceptable. The Bar Licence comes from Cambridge City Council and the Principal and Bursar are Licensees. When on duty you must ensure that the bar is locked up at 11 pm prompt and keys should not be left with any late drinkers. Sport

Organised sport is the responsibility of the members of the Common Room to set up. There is a dart board and croquet equipment is stored in the CR. Various sports activities are arranged from time to time by the CR Sports Rep; traditionally these have included an annual football match with Ridley Hall and a cricket tournament, Ashes to Ashes. Parties

Out of consideration for others:

¶ Weekdays: No loud noise after 10.00 p.m. Greater Silence is kept after Compline on Thursday nights.

¶ Fridays and Saturdays: Gatherings in rooms to disperse by midnight (arrange to use the Common Room for larger gatherings).

1 The housekeeping staff routinely clean the Common Room and Kitchen, but are not required to undertake remedial cleaning; the Common Room bears the cost of any such remedial cleaning, authorised by the Common Room Chair. This could well turn into a charge upon the personal purse of the irresponsible.

Communications

Telephones

With the prevalence of mobile phones, in common with other Colleges, we do not provide landlines.

Computers

The network socket lets you have internet access in your room or study space. This unlimited-access service costs a flat-rate of £17.50 per term. The IT officer will configure the network to recognise your computer based on the information you provide in your completed network connection form. The college also has a number of wireless hotspots, offered via Cambridge University’s lapwing service. Full details of how to access this can be found at http://www.cam.ac.uk/cs/wireless/. Since Anglia and Common Awards are unable to use EduRoam facilities, you will need to use a wireless ticket to connect to this network if you are an Anglia or Common Awards student. These can be obtained from the College office.

When you arrive in Cambridge you will be given a Cambridge University, Common Awards or Anglia Ruskin email address. If you would prefer to use another email account, it is possible to redirect email sent to University accounts to another account.

If you have a problem with your computer, student IT representatives are available to try to help. If they are unable to resolve your problem, they can escalate it to the college's IT providers.

You will have been given an Application for Network Connection form separately to sign to show you agree to conditions and terms for use. College Website Much useful information and documentation is contained in the ‘members’ section of the college website. The username and password is communicated to staff and students each year.

Conditions for use of the computer network

The college will be charged for all network traffic. We reserve the right to pass these charges on to individual users if they generate significant traffic. Recreational use of the network is not approved, but has been tolerated so long as other network use is not affected. Use of the network for playing games or downloading/uploading excessive amounts of audio or video is forbidden. The University Computing Service monitors the network and sends regular reports to College, allowing us to pinpoint abuse of the network.

The network is a shared resource and, as such, problems with your computer can have knock-on effects for other computers in the College or the wider university. You are responsible for the security and proper use of your machine, and for ensuring that all patches, fixes, and service packs are installed as appropriate. You must also be running current antivirus software on your computer. Instructions for obtaining this software and for configuring your computer securely can be found at:

https://fednet.theofed.cam.ac.uk/miscellaneous/computing.

You must read and undertake to abide by the CUDN rules and the JANET acceptable use policy. These can be found at:

http://www.cam.ac.uk/cs/isss/rules/guidelines.html

http://www.ja.net/company/policies/aup.html

In particular, your attention is drawn to the items concerning prohibition of downloading/distributing copyrighted works from your computer. Not only are such activities illegal and a large drain on network resources, they are also a significant source of viruses.

Whiteboards and Noticeboards

The whiteboards under the arch at the Jesus Lane entrance are a source of everyday and sometimes urgent information: please check them regularly. They are public space and comments should reflect this - they are the first thing that visitors see on entering the House. Please keep them neat. The notices boards in the Post-Room are easily forgotten, but check when you get your post for new notices.

Post

Post delivered to Westcott House is sorted into the named pigeon-holes in the Post Room (Staff pigeon-holes are in C Block). Parcels are left on the table in the Post Room. Registered/Recorded Mail for you is signed in by the college offices and you will be emailed, asking you to collect from the college offices. Items for any of the staff can be left in the College Offices during office hours.

If you are absent from Westcott for vacations, or when you finally leave, and you wish any mail to be forwarded to you, you must leave self-addressed labels in the College Office. Please note: the Post Office does not operate a redirection service for multi-occupancy addresses. If labels are not left, mail will be held for returners; or returned to sender in the case of leavers. After you have left Westcott, mail will be forwarded (if labels are left!) for six weeks only.

Cambridge University Messenger Service (UMS)

The House incurs charges for this delivery service between Colleges and Faculties. Its use is therefore restricted to correspondence on official College and Federation business. Should you need to send such items, hand them in at the Finance Office. There is one collection/delivery per weekday. Alternative, if you are a member of Cambridge University, use your own College. e-notices

The senior student sends an email with notices (‘e-notices’) each week during term-time. This goes to all members of the community, both local and dispersed. It is a means for communicating information, events – anyone can send an item for inclusion. Please take time to read this email every week.

p-notices p-notices are the Principal’s regular means of communicating news and information to the House and are normally weekly.

c-notices c-notices are produced by the Chaplain.

b-notices b-notices are communications from the Bursar.

Libraries

Federation Membership Cards

These facilitate Members’ access to the Libraries of the other theological colleges. Federation Membership Cards are available from the College Office. Initial issue is free; replacements for lost cards cost £5.00.

Federation Library

Westcott Library (the ‘Chase Library’, after a former Principal and benefactor), is part of the Cambridge Theological Federation Library, located across the different Federation Houses. All these libraries may be used by Federation students, and books can be borrowed from them. Access to these libraries is gained on production of a Fed Card, and books are borrowed using your Cam Card. We are particularly asked that we return books to these Libraries by their due return date.

Current Library rules are:

 You may hold a total of ten books at any one time from the Federation Libraries overall;

 You may borrow books for up to a month during term and for a complete vacation period.

 New books (displayed on the new books shelf) and current issues of periodicals are not to be taken out of the Library.

Your room key will also open the doors of the Chase Library and the Annex. Please be very conscious of security as there have been considerable thefts from the Library in recent years. Please, also, ensure you go through the proper procedures for taking out books and do not remove any that are not signed out even if you only need them for a short time. The Federation Library has lost £40,000 worth of books in the last ten years. This is theft.

There is a computerised system in Cambridge University, to which the Federation belongs. This system gives access not only to the records of the Federation Libraries, but to the Divinity Faculty Library, the University Library, and all other Cambridge College libraries as well. For remote access to your Library account and the library catalogue, an iPhone app can be downloaded from the University of Cambridge website or iTunes.

You are welcome to make suggestions for the purchase of books through the Suggestions Book in the Library.

Divinity Faculty Library

All members of Westcott may use the Divinity Faculty Library. You will need to register separately, and this will give you borrowing rights; the lengths of loan and other regulations will be explained to you when you register.

University Library (UL)

All members of Westcott may use the University Library. You will need to register separately.

Facilities

Domestic Matters

The student body elects two Domestic Representatives (one for Catering one for other House matters) to co-ordinate suggestions, complaints, etc., and to liaise with the Bursar and Chef Manager. Your constructive comments (whether appreciative or critical) are always welcomed. For all your domestic needs please do ask. The primary role of the House Domestic Rep is to unlock your door when you leave your keys in your room (the mobile number for the keeper of the keys is displayed on the Whiteboard)!

Catering Breakfast, Lunch and Dinner are provided Monday, Tuesday, Thursday and Friday during term time. Lunch and Dinner are provided on Wednesday. Tutor groups meet for breakfast each Wednesday morning. A weekend meal allowance is given (via students’ accounts) each term for single and unaccompanied students. (See Student Charges for current amount.)

Meal Booking It is not necessary to book for your daily meal requirements at Westcott, but it is important to book any guests in via email ([email protected]) by 2pm the previous day.

Special Diets Special dietary requirements should be discussed personally with the Chef Manager. Please email through your meal requirements to the Chef Manager each Friday for the following week.

Family Meals If you are a student with partner and / or children resident in Cambridge, you may wish to take some meals together. You are entitled to 12 meals2 per week to use between you as you decide. Meals for children under 5 are not counted in this allowance, and those for children over 5 count as half. You are welcome to take meals in addition to your allowance and we will charge you at the guest rate for those meals.

Meals at other Federation Houses It is recognised that there are occasions when timetables do not allow for meals to be taken at Westcott. To book meals at Westminster College and Ridley Hall, please sign the sheet outside the dining hall by 1.45pm the day before (or on the Friday before the Monday). Eating in other Houses is also a good way to develop cross-community relations! In order to ensure this inter-House catering facility is sustainable, your cooperation is necessary:

Please book twenty-four hours beforehand. If you book, ensure you do in fact eat where you have booked! In addition to the above there is an agreement within the Federation that students may dine at other colleges of their choice on up to three occasions within the academic year. This is to encourage shared hospitality. Indeed, students are encouraged by the Federation to eat in one another’s institutions for the sake of fellowship.

2 This includes breakfast and cannot be carried forward into the next week.

Meal Times Monday to Friday meals served:

Breakfast 8.00 - 8.45 am

(except Wednesdays when breakfast is provided by tutor groups.

Lunch 12.30 - 1.45 pm

Dinner Monday 6.45 – 7.30 pm

Tuesday 6.30 – 7.15 pm

Wednesday 6.45 – 7.30 pm

Thursday (Soup) 7.00 – 7.45 pm

Friday (hot potatoes flexible and salad in CR)

Laundry

Three washing machines and three tumble dryers are available for members’ use in the basement of ‘A’ staircase (except between 7.30 am and 12.30 on weekdays). These are coin operated: £1.20 per wash; 20p each drying cycle (the machines will take £1, 50p and 20p coins). You should bring your own detergent and there is a washing line with pegs for general use in New Court.

Bicycles

Bikes need to be housed in the bicycle shed. Although the bicycle shed is locked, this has not prevented a number of thefts of cycles left there. Please do not leave bicycles elsewhere in the House. In particular, bicycles are not permitted in the staircases or under the archways, because they restrict emergency exit requirements; nor in the Court. During Michaelmas Term the Domestic Rep. will undertake a ‘tagging of cycles’ to determine the current owner. If bikes are not claimed they will be removed from the cycle shed to allow more to be stored. Unclaimed cycles will be sold off. Those not claimed or sold will be removed from the site.

Cars and Parking We have a very small car park on site for the use of staff, visitors, contractors and students.

For security reasons (and to deter the unwanted visitor) it is vitally important that the car park gate be kept closed at all times. Please ensure that you do this when entering and leaving the car park. The padlock should be locked between 6.00 pm and 7.00 am and at all times at weekends to make the site more secure.

The demand for car parking far outstrips the number of spaces available. A limited number of car parking permits are issued each year. Applications for parking permits will be considered in accordance with our Car Parking Allocation Policy.

An annual fee of £150 will be incurred for each permit issued for the following academic year. Please note that the issue of a permit does not guarantee that a space will be available for you in the car park. Permits should be kept on permanent display on the car windscreen and only a current permit should be displayed.

Double Parking is not allowed: As a matter of courtesy to other permit holders do not obstruct another vehicle. If there is not a space available then your vehicle will have to be parked off-site. 56

Temporary Car Parking Permit A limited number of permits may be issued for weekend parking only, to non- members of the College i.e. college guests, visitors etc. There will be a parking charge of £5.00 per day at weekends. Occasionally it may be possible to issue a temporary permit for a week day, at a charge of £5.00 for up to four hours or £7.50 for the day.

Please contact the college office if a temporary permit is required.

Off-Peak Parking Permits We have introduced an Off-Peak Parking Permit at a cost of £20 per term or £50 for a year. This permit allows the permit-holder to park in the evenings between 6pm and 8am and all day Saturday and Sunday.

Parking Permits Parking without an official permanent or temporary car park permit is not allowed. Anyone using the car park without a permit displayed on the windscreen will be reported to the Bursar.

Garages for Rent

Garages are sometimes available for private rental. www.gumtree.com often has car-parking spaces and garages to rent. Cambridge City Council (Cambridge City Homes) has a number of garages for rent. www.cambridge.gov.uk/garages-for-rent

Study Areas These are allocated to married students living off-site and to those living with children in All Saints’ Flats. Please respect your fellow students who share the study. The deposit for study keys is charged at £50.00. Some study areas are designated tables in the Library rather than in separate rooms.

Photocopying There is a photocopier/printer/scanner in C Block. This is available to students for their personal use. Each student is issued with an access code at the beginning of the Michaelmas Term. Black & White printing/photocopying is charged at 4p per sheet single-sided, 6p double sided. A complete list of charges is displayed next to the photocopier. There is no charge for scanning.

Recycling and Refuse

Westcott House is committed to recycling wherever possible. The Common Room supervises the collection of recyclable materials. The Tutor Group which was responsible for Worship the previous week is also responsible for emptying the recycling bins in the Common Room. On each staircase there are containers for recycling, and it is the responsibility of staircase residents (not our housekeeping staff) to empty these regularly. Recycling bins are in the car park for the collection of paper, cardboard, glass, plastic bottles, ‘tetrapak’ cartons, tins, and cans. Compostable waste (i.e. uncooked veg. and egg shells) can be thrown into the compost-bins in New Court. Domestic rubbish skips are provided for non-recyclable refuse.

Accommodation

Accommodation for Single and Unaccompanied Students Accommodation for single students and those unaccompanied by their partners (“weekly boarders”) is provided by Westcott and can be a ‘set’ (bedroom and sitting room) or a bedsit on the main college site or accommodation in a Westcott shared house nearby. Each staircase and house has shared bathroom and kitchen facilities. Please be considerate to your fellow residents and leave them in the condition that you would hope to find them. The housekeeping staff service each staircase, but it is not their job to wash up or put away items that have been left out.

Licence Agreement Each student is issued with a Licence Agreement at the beginning of each academic year.

Key Deposit A key deposit of £50.00 is charged, returnable on completion of your course. The key deposit of £50 will be included in your Michaelmas Term invoice.

Licence Fee The Licence Fee is stated in the Licence Agreement. This term-time fee is paid in three instalments at the beginning of each term. For Ministry Division sponsored students term-time licence fees are usually paid directly by Ministry Division to Westcott. Vacation charges are listed separately in the licence (see section below).

Room Cleaning Students are responsible for cleaning their own rooms and cleaning materials will be provided for each block in the communal cupboards. The college is responsible for cleaning all communal areas including kitchens, gyp rooms (the Cambridge name for a small kitchen) and bathrooms.

End of term departure Students who are not in residence during the vacation are asked to clear and vacate their rooms by the time specified in their licence agreements. Please contact the Bursar well in advance if you wish to remain beyond this date.

Vacation Residence A limited number of single students are permanent (i.e. all year round) or semi•permanent residents (i.e. not in summer vacation). It may not be possible to offer additional permanent or semi•permanent places during the academic year. Should your circumstances change, then please discuss this with your Tutor. Written confirmation will also be required from your DDO. Please note that no guarantee can be given until all applications from returning and new students are considered. The Licence Fee covers term time residence only. Out-of-term residency incurs a Vacation Residence Licence Fee which will be stated on your licence agreement. Rates for vacations are given under ‘Student Charges’.

Accommodation for Students accompanied by Partner and/or Children Westcott House has a limited number of unfurnished flats on site. Inevitably, demand exceeds supply. The Bursar’s office helps ordinands search for suitable accommodation by providing details of known properties and of suitable letting agents. House staff cannot on your behalf inspect or contract to take on such premises.

Licence Agreement Occupants will be issued with a Licence Agreement for their flats. This agreement is renewed in September each year.

Licence Fee The Licence Fee is stated in the Licence Agreement. The fees are reviewed annually each September and are paid in monthly instalments. You may be able to claim reimbursement from your diocese for this expense.

Overseas Married Students Fully furnished accommodation may be possible in the All Saints’ Flats for married students arriving from overseas. This can usually be arranged with the Bursar (subject to the availability of suitable furniture) for an additional fee of £50 per month which will be added to your licence fee.

Utilities Each All Saints’ Flat is individually metered for gas and electricity. The Bursar or her delegate will require access to each flat, normally once a term, to take gas meter readings (Electric meters are located in the under stair cupboards of each flat staircase and will be taken as above). An invoice will be issued by the Finance Office. Payment for utilities should be given direct to the Finance Officer.

Water Rates are included in the Licence Fee and are paid directly by the House.

Living at Westcott Council Tax Flat dwellers and students living off-site are liable for Council Tax. This is your personal liability. As a full- time student you may be able to claim an exemption for yourself (but not your partner unless s/he is also a full-time student). If you wish to apply for exemption from Council Tax please contact the Finance Office.

Furnishings, Furniture and Fittings Please obtain the Bursar’s agreement before removing, or adding to, any College furniture or fittings. Each room is provided with a set of bookcases. Additional bookcases can be provided (subject to availability) on payment of a £50 deposit. If hanging pictures/posters, please do not cause permanent damage to the walls (N.B. Blu-tack and sellotape should not be used on emulsion painted surfaces; nails/screws should not be put into any surfaces). Picture rails are provided in most rooms. Students supply their own bedding and towels.

Maintenance All defects should be reported as soon as possible after discovery. Please email [email protected] or enter details in the Maintenance Book kept in the entrance of C Block. In any emergency, inform the Bursar immediately. In the event of an emergency outside of working hours (eg electricity supply failure, boiler breakdown) please contact the Tutor on Call on 01223 750243.

Decoration Students are not permitted to redecorate their room or any part of the House.

Storage Space There is only limited storage space available for Permanent Residents who are ‘away’ for a term and this must be negotiated in advance with the Bursar. So that there is a share for all, please ensure that it is carefully packed, clearly named, and neatly stacked.

Heating and Lighting Students need to supply their own replacement light bulbs. Please use energy efficient light bulbs. Help conserve energy (and lessen the House heating bill) by being economical with the heating; use radiator thermostats to control the temperatures within rooms and keep windows and doors closed when radiators are on. Similarly, turn off lights and computers when they are not needed.

Return of keys before departure Keys should be returned, clearly labelled, to the key deposit box in the C Block entrance at the end of each term. If you fail to return your keys you will forfeit your £50 deposit.

Pets are not permitted in student accommodation at Westcott. In exceptional circumstances, the Principal may give permission.

Smoking It is against the law to smoke within the premises of Westcott House, including the courts. You must not in any circumstances smoke in any room in college.

TV Licences It is the responsibility of each student to ensure that they comply with TV licencing rules.

Candles The burning of candles or incense in student rooms is forbidden because of the very significant risk of fire.

Room Allocation Policy With respect to residence, students seeking single accommodation at Westcott House fall into three categories: standard, semi-permanent, and permanent residents. ‘Weekly boarders’ may be included in any of these three categories subject to the agreement of their sponsoring Diocese.

1. Standard Residents

Standard residents are able to reside in College during the College terms. Standard residents will need to sign a licence agreement. This means that the residents should observe the College Regulations and ensure that the licence fee is paid on the due dates at the beginning of each term.

Standard residents will need to vacate and clear their rooms during vacations. Provision of storage space is subject to availability (residents with no other place of residence in the UK will have priority). 2. Semi-permanent Residents

Semi-permanent residents are able to reside permanently in College during from late September to June of each academic year. Their residence covers the College terms as well as the Christmas and Easter vacation periods. Semi- permanent residents will need to sign a licence agreement. This means that the residents should observe the College Regulations and pay the licence fee on the due dates for the full period of the licence.

Semi-permanent residents will need to clear their rooms during the summer vacation. Provision of storage space is subject to availability (residents with no other place of residence in the UK will have priority). 3. Permanent Residents

Permanent residents have the right to reside for a 12 month period in College. Permanent residents will normally be accommodated in D block. If the number of permanent residents exceeds the space available in D block, then additional accommodation may be made available in E block. Permanent students resident in E block may not have the right to stay in E block for the following year, whereas permanent students resident in D block may, subject to the discretion of the Vice Principal, request the same room in D block for the following year.

PhD students in their first and final years are automatically part of this group. However they will normally be transferred to accommodation provided by their Cambridge College in June at the end of the first year and leave Cambridge in June at the end of their final year.

Permanent residents will need to sign a licence agreement. This means that the residents should observe the College Regulations and pay the licence fee on the due dates for the full period of the licence. (For final year permanent residents, this period is reduced to the period from September - June).

Residence

Residence is not decided on a first-come, first-served basis. New students are required to apply for accommodation by 31st May each year. For sponsored candidates, applications should be accompanied by a letter of support from the student’s DDO indicating that the Diocese is willing to bear the costs of permanent or semi-permanent residence. Provision is determined according to need by the Vice-Principal on the merits of each case. Applicants are notified of decisions taken as soon after 31st May as possible.

Students retain their residence status throughout their time at Westcott unless they choose to relinquish it (i.e. if awarded permanent residence in the first year this would remain throughout a student’s time at Westcott). Students wishing to change their residence status (e.g. from standard to permanent or from semi-permanent to permanent) need to apply to the Vice-Principal by 31st May so that their application can be considered along with all the others. They should provide supporting documentation from the DDO, indicating that the Diocese is willing to bear the additional associated costs, before 31st May. Students who fail to provide evidence of support prior to the room ballot may be disadvantaged.

Students whose BAP falls after 31st May each year may only gain permanent residence in the event that there is still capacity.

Room Ballots

The House will determine which rooms are to be allocated to each category of student in the room ballot. Rooms may be retained for allocation to new students. The ballot will be witnessed by two final year students.

The room allocation will be determined as follows:

1. Special Needs Those with special needs (e.g. disabled access) will be given priority. Their cases will be considered by the Vice-Principal and the Bursar and rooms allocated accordingly. Their names will then be excluded from the ballot.

2. Returning Permanent Residents Permanent students based in D block will be able to indicate that they wish to keep their current room for the following year. Their names will then be excluded from the ballot.

3. Ballot for returning Permanent Residents Current permanent residents will be identified and a ballot will be conducted within that category. Each student within that category will be assigned a number by random (e.g. 1-9).

4. Ballot for all other returning Residents Current semi-permanent and standard residents will then be placed in a ballot and assigned a number by random. (e.g. 10-40)..

5. Room Allocation On a date and time notified to the House by the Vice Principal with a week’s notice, the rooms will be allocated in order of student preference according to the student’s priority in the ballot. Students will be notified of a specific time to see a member of the support staff. They will meet the staff member in small groups and they will be allocated a room in order of student preference. Staff members will allocate rooms to new students.

This process will be completed every year and only permanent students based in D block will be able to maintain their rooms for the following year. When a student is away at the time of the ballot, they should submit to the Bursar by noon on the day before the ballot a list of their four preferential rooms and a telephone number on which they can be contacted at the advertised time. A member of staff will attempt to contact them by telephone at the advertised time or assign one of these rooms to the student if available; staff will use their discretion in allocating a room taking into account that individual’s ballot number and the rooms available.

Weekly boarders with partners who are allocated rooms for which it is difficult to accommodate partners may be entitled, at the discretion of the Bursar, to a free college guest room (double) for an overnight stay.

Room swaps between students must not be carried out without the permission of the Bursar or Vice- Principal.

Safety and Security

Personal Security Westcott is an open site, and we like visitors to enjoy the peace of the Courts. However, it is difficult to strike the balance between openness and security. The following is important:

 The doors to the Post Room and all staircase doors must be kept locked at all times.

 The main House entrance from Jesus Lane should be closed between 6.00pm and 7.00am, except for shared events with Wesley House when a later closing time is appropriate. Normally, then, those coming in from off-site for evening prayer should close it behind them.

The car park gate should be kept shut at all times, both to ensure the perimeter is secure and to keep out unauthorised parkers! The padlock should be locked between 6.00 p.m. and 7.00 a.m. to make the site more secure.

Incident Reporting Please also be vigilant about looking out for strangers acting suspiciously about the place. This can be difficult, but a polite enquiry should give you the information you need without causing offence. Should your vigilance result in discovery of an intruder, property damage etc., please react prudently. Remember your own and fellow students’ safety is paramount; therefore confrontation may not be advisable. Enlisting the help of a colleague or phoning the police are possible courses of action. After any incident, please make a note of date, time, and details and pass them to the Bursar or Other member of college staff.

College Keys Please be careful with your keys and do not lend them to anyone. Your room key also allows access to the library. Your staircase key will give you access to the Common Room, Post Room, car park gate, main gate, Library Annex and Chapel. Should extra keys be required (after loss, misplacement or for partners), an additional key deposit of £50 will be required. With the exception of those remaining in residence during vacations and Flat residents, keys must be returned at the end of each term.

Bicycle Locks It is important that your bicycle is clearly marked, that you have a note of its serial number and that the bicycle is secured by a good padlock - even when stored in the bike-shed.

Insurance The College insurance policy does not cover your personal belongings - you should arrange appropriate cover privately. Health and Safety A copy of the Principal’s Health and Safety Policy Statement is kept in the Common Room; please acquaint yourself with it. By law, Health and Safety is the responsibility of everyone. Please report to the Bursar any item which you believe constitutes a health or safety hazard; if you are able to suggest a remedy, this would be helpful.

Accidents Any accidents to persons on the House premises involving injury must be recorded in the Accident Book located in C Block entrance, and brought to the Bursar’s attention.

First Aid First Aid boxes are situated in the Common Room, the College kitchen areas, and the C Block entrance. First Aiders are appointed from the student body and staff. Fire Safety Risk of fire is the most serious risk in older buildings such as ours. A College Fire Warden (CFW) is appointed for each staircase. A minor fire can develop into a serious fire in 3 minutes. In the case of a fire, it is therefore imperative that:  no time is wasted before raising the alarm and summoning the Emergency Services;  evacuation is always completed within this time.  Everyone should familiarise themselves with:  fire alarm call points;  extinguishers - location and type and suitability for different types of fire;

 escape routes, alternative routes and assembly points, and should be ready if an alarm sounds to help visitors and less able people to evacuate the building.

Fire Alarms Everyone must respond to a fire alarm.

Upon finding a small fire, sound the alarm and then, if possible, without endangering yourself or others, and keeping yourself between the fire and your escape route, discharge the contents of one extinguisher on the fire. If this does not put the fire out, do not waste time trying another - it is unlikely to be more successful.

It is very important to keep all fire doors closed at all times. Not having them closed can cause more sensitive alarms at some distance to sound. Fire extinguishers must be left in position and must not be used as door stops. All escape routes must be kept free of all obstruction.

Candles can be very dangerous: They represent the sixth biggest cause of fire involving death or major injury. Candles must not be lit in any student room.

Please take responsibility for fire safety yourself. Close fire doors which have been wedged open; report damage to fire doors or extinguishers to the Staircase Fire Wardens.

The House has upgraded most internal doors to fire doors. The doors are rendered completely ineffective if they are wedged open, or if the self-closing mechanism is inactivated. Either of these actions puts your lives and those of others at risk. Please make sure that you do not tamper with the doors, and return them to their proper state if you find that others have done so.

If you are resident in House and need to be away for one night or more, during term-time, you must sign yourself out in the Exeat Book, the red book that is kept on the shelf above the fireplace in the Post Room. This is a crucial fire safety requirement.

Fire Alarm Testing The fire alarm is tested at approximately 9.00 am on Tuesday mornings. A no-notice fire evacuation practice is called each term; please respond promptly. Fire Wardens are appointed for each staircase; you must advise the appropriate fire warden of any temporary / overnight visitors. Fire alarms, smoke alarms, and fire extinguishers are tested regularly.

College Fire Wardens Each staircase will have at least one designated College Fire Warden (CFW) who will receive full training in fire safety including the evacuation procedure.

The College Fire Warden is responsible for responding when an alarm sounds.

When the alarm sounds:

All fire wardens make their way as quickly as possible to fire alarm under the arch area at the front of the college;

Any student with knowledge of cause of activation (unattended cooking etc.) must make their way to the arch area IMMEDIATELY to alert CFW of possible false alarm.

Fire wardens will:

 Check alarm board to determine zone (training to be given);

 Check and evacuate Common Room and Common Room kitchen;

 Go to assembly point in New Court via Jesus Lane and Manor Street.

 Investigate the scene if the reason for activation is known, assess if the fire can be easily managed or alert Fire and Rescue Services;

 If no explanation for the alarm is identified within 60 seconds, alert Fire and Rescue Services;

 Collect Incident Controller Pack from alarm room;  Collect Exeat book from post room;  Proceed to assembly area in New Court via Jesus Lane and Manor Street;  Conduct roll call

Electrical Equipment (PAT Testing) All electrical appliances undergo annual electrical safety checks. College property must not be subjected to unauthorised alteration or attempt at repair. By law, personal electrical equipment will also be subject to PAT testing on an annual basis. A charge of £5 per person will be charged to the student.

Financial Matters

College Offices Financial matters are overseen by Victoria Espley, the Bursar. The Finance Office is open for inquiries and the payment of charges from 2pm – 4pm, Monday – Friday during term. Alternatively, students may arrange an appointment by contacting staff in advance. Day to day matters such as payment of charges are handled by the Finance Officer who is located in C Block.

Fees

Westcott Tuition

Tuition Fees for Church of England supported ordinands are met by the Ministry Division. Other students must provide a guarantee that fees will be met in full before they start their course.

University Fees

Fees for University courses (Tripos, BTh, MA, MPhil, PhD etc) are additional. These are usually paid in full, or in the case of some higher degree students, in part, by Ministry Division. For higher degrees in particular, you need to ensure that payment in full for these courses is approved by Ministry Division, or available (with a letter of guarantee) from another source, before you start the course. The Bursar and the Director of Studies must have copies of all agreements about funding arrangements. If you are unsure check with the Director of Studies or Principal.

College Accounts

College accounts are due for payment not later than the end of the second week of Full Term. Tutors are informed of those who have not paid at the end of the third week. Students whose accounts have not been cleared are sent reminders by the Finance Office as follows:

Michaelmas and Lent Terms a. The end of the fourth week of Full Term. b. The end of the sixth week. c. The end of the seventh week.

Easter Term a. The end of the fourth week. b. The end of the fifth week. c. The end of the sixth week.

The sending of each of these reminders attracts a charge of £15 for each letter, to be added to the account. Reminder fees may be waived where students have seen the Bursar to explain why they have failed to pay their accounts. It is imperative that you inform the Bursar immediately of any change in your circumstances that affects your ability to settle your account.

Students who are still debtors at the end of term will be subject to the Regulations regarding the Discipline of Students.

Grants

Ordinand grants from the Ministry Division are paid directly to Westcott House. This payment includes both the maintenance grant (board and lodging and related costs) and your personal allowance. The personal allowance is passed on by the ordinand by the training institution. Before these monies are distributed Westcott will make any adjustments for additional charges (such as termly IT connection charge of £17.50) and any rebates due to the ordinand (for instance for the meals not provided at weekends). Please note that there is no rebate for meals that you choose not to take.

Each student will be issued with a statement at the beginning of each term detailing charges, rebates and grant dispersion. When ordinands go on overseas programmes they may be entitled to their meal allowance and possibly an accommodation allowance if they are away for the whole term. Most overseas programmes or special projects will require additional funding, and grants may be available. For more details please contact the tutorial office.

Please note that grants generally include an element to cover food during the vacations and these amounts are paid at the beginning of the preceding terms (i.e. monies paid at the beginning of Easter term are expected to cover expenses for Easter Term plus the long vacation for returning students). You must make sure that you budget accordingly. Additional information for married students

Your personal support will be treated as outlined above for all students. The responsibility for support for your family is a diocesan matter; and Ministry Division are not involved, although they do issue guidelines on the level of support which dioceses should expect to provide. Your DDO will have a copy and there is one held at Westcott. You will have been asked to provide a draft budget of income and expenditure. This will include rent and utilities for the accommodation which you will occupy. You can normally expect to receive support to the extent shown by your budget, if it is within the guidelines.

The maintenance grant paid by Ministry Division on your behalf will cover some meals (12 per week for you and your family) and a shared study/library space. Student Loans

It is very important to have copies of your statements of grant from Ministry Division and from your Diocese to prove to the Student Loans Company that you are not liable for repayment of your student loans from your undergraduate degree. A letter to certify you are bona fide as a full-time student will be available from the Bursar, but she does not have the full financial details which may be required. Expenses

Before you embark on any programme which will incur costs, make sure that it is approved by the Director of Pastoral Studies or the Director of Studies and that you completely understand who is responsible for which costs. Do not presume that costs will be borne by the college – they often are not and you will be responsible for finding additional sources of funding. Expenses for official placements and attachments are reimbursable, but only within strict guidelines – so always check first.

Claims for House expenses (parish placements, attachments etc) need to be submitted on the student expenses form (www.westcott.cam.ac.uk/admin-documents) to Director of Pastoral Studies for countersignature, then to the Finance Office for payment. No payments will be made without proper authorisation.

We expect students to contribute to the common good of the house by not incurring unnecessary high expenses. Travel as economically as possible. You are expected to use public transport wherever possible; the Director of Pastoral Studies must approve use of a car on placement. Book in advance and off peak whenever possible. If you will be travelling the same route repeatedly, find out if buying a pass would save money. If you are able to share car travel with other students, please do, since you will be reimbursed at a higher rate (35p instead of 30p). You will not be reimbursed for hiring a vehicle. You may not request reimbursement for personal travel incurred during the placement other than your initial journey to Manchester or other placement location, and your final journey back to Cambridge.

Placement expenses that may be claimed Reasonable travel expenses for daily travel between Westcott/home and placement parish (these must be agreed in principle with the DoPs Cambridge or before placement commences and will not exceed 8 miles round trip per Home Placements in term time: day unless agreed in advance.

A weekly allowance for food and maintenance will be agreed with the Bursar depending on your usual arrangement for taking meals at Westcott and the changes to this during your placement.

Agreed travel to and from Manchester on public transport (one round trip from Cambridge or home); car travel must be approved in advance. Manchester Placements Weekly allowance for residents (£46.00) for food and maintenance. in term time: (Placement allowances for non-resident students agreed with DOPS and Bursar to reflect individual circumstances).

Reasonable travel expenses for daily travel between residence and placement parish (these must be agreed in principle with the DoPs before the placement commences).

Cambridge, Home or As above for agreed travel to and from Manchester and reasonable Manchester Placements during travel expenses for daily travel from residence and placement parish the vacations: (these must be agreed in principle with the DoPs before the placement commences).

(Placement allowances for non-resident students agreed with DOPS and Bursar to reflect individual circumstances).

NB: Ministry Division pay both short and long vacation food and maintenance allowances directly to Ordinands at the beginning of the preceding term for both single and married students. So Westcott do not rebate Ordinands the usual weekly allowance and you will need to account for this in your budgeting.

You do not need to use the student expenses form to claim the weekly allowance as this is provided automatically to those on term time placements.

Any expenses beyond these standard allowances must be agreed beforehand with either the Director of Pastoral Studies or the Manchester Tutor, Simon Gatenby and will normally be paid in arrears.

Claims for expenses outside of clearly identifiable course requirements (e.g. India): You may wish to take advantage of some of the opportunities that exist for placements overseas during your training. Westcott House is not be able to finance these and will help you find sources of funding (see list of grant making bodies in the Handbook). Do not embark on projects without discussing the financing with the Director of Pastoral Studies or Bursar first.

Claims for SCP expenses are submitted on Federation forms which can be downloaded from FedNet to the Director of Pastoral Studies for countersignature and then to the Federation Secretary. Items for the Federation Office can be left in the Federation box in the Tutorial Secretary’s Office.

Financial Procedures No House funds may be expended without the prior authority of the Bursar. If you are organising an event on behalf of the House, or if you have a House responsibility, you will have been allocated a budget by the Bursar; if you have not, then get a budget quickly. 67

Student Hardship If you are facing exceptional financial difficulties, then the College may be able to help you with additional financial support. The Principal has a modest discretionary fund for small hardship grants and the College Administrator has further information about how to apply to a number of Trusts and grant-making bodies to help those in real difficulty. Much of this information is made available in Grants and Awards 2014-15 which can be found at http://www.westcott.cam.ac.uk/admin-documents/. If you are in difficulty, please alert your Tutor and/or your DDO.

Student Charges Charge (£)

Vacation Charges:

Christmas and Easter: £14.50 per night

Summer: £19.00 per night

Christmas vacation:

Charges apply from Monday 15th December 14 until Saturday 3rd January 15 inclusive= 20 days = £290.00

Easter Vacation

Charges apply from Saturday 21st March 2015 until Saturday 18th April 2015= 29 days = £420.50

Summer Vacation:

Summer Vacation starts Friday 19th June 2015

Charges apply from Saturday 20th June 2015 until Friday 26th September 2015 inclusive =99 days=£1881.00

Student Weekend Meal Rebate

Per term 110.00

Car Mileage Expenses

Per mile 0.30

Westcott Members’ Guest Room Charges (Room only) *

1 person, per night 30.00

2 persons (double room) 50.00

Portable Bed in Student’s Room

Per night, with linen 15.00

Catering Charges (during term time)

Personal guests of Westcott members *

Breakfast (per person per meal) 3.50

Lunch (per person per meal) 4.50

Dinner (per person per meal) 4.50

* These preferential rates are exclusive to Westcott members and their personal guests. Rates applicable to Federation members and outside organisations/visitors are available from the Finance Office.

SECTION 3 REGULATIONS AND POLICIES

College Regulations (l) misuse or unauthorised use of premises or items of property in premises owned or managed by Westcott House, including computer misuse; Regulations regarding the Discipline of (m) conduct which constitutes a criminal offence where that conduct: Students i) took place on premises owned or managed by MISCONDUCT Westcott House, or 1. Misconduct for the purposes of these ii) affected or concerned other members of the Regulations is improper interference, in the broadest Westcott community, or members of the public, or sense, with the proper functioning or activities of iii) damages the good name of Westcott House, Westcott House, or those who work or study at or Westcott House; or action which otherwise damages Westcott House, whether on the premises owned or iv) itself constitutes misconduct within the terms managed by Westcott House or elsewhere. of these Regulations; 2. Subject to the general definition in the (n) behaviour which brings or is likely to bring preceding Regulation, the following shall constitute Westcott House into disrepute, for example misconduct misconduct: in a community or other public setting; (a) disruption of, or improper interference with, (o) failure to comply with a previously-imposed the academic, administrative, social or other activities of sanction, requirement or undertaking under these Westcott House; Regulations; (b) obstruction of, or improper interference with, (p) breach of any licence agreement in relation to the functions, duties or activities of any student, accommodation owned or managed by Westcott member of staff or placement supervisor of Westcott House; House or any authorised visitor to Westcott House; (q) failure to meet financial obligations with (c) violent, indecent, disorderly, threatening or regard to course fees and maintenance costs. offensive behaviour or language whilst on premises owned or managed by Westcott House or such THE DISCIPLINE COMMITTEE behaviour which affects or concerns any member of The Council of Westcott House has determined the Westcott House; following code of practice for the handling of (d) fraud, deceit, deception or dishonesty in disciplinary matters. The Principal is the designated relation to Westcott House or its staff; disciplinary officer of Westcott House. Reference in these Regulations to the Principal includes any person (e) behaviour likely to cause injury or impair authorised to act on their behalf. safety on premises owned or managed by Westcott House or such behaviour which affects or concerns any 3. There shall be a Discipline Committee which member of Westcott House; shall consist of (f) behaviour which puts or is likely to put at risk (a) the Principal of Westcott House (Chair); of harm any person with whom a student has dealings (b) at least three members of the governing body as part of a programme of study or research; – from categories (a), (c), (e), and (f) – appointed by the (g) the possession, use or supply of illicit drugs; Chair of Westcott Council to chair Discipline Panels; (h) sexual, racial or any other form of personal (c) the Tutorial Staff; harassment of any person; (d) persons external to Westcott House with (i) breach of the Conditions for use of the relevant experience nominated by the Principal and Computer Network, the New Media Policy, the Child appointed by the Chair of Westcott Council; Protection Policy or of any other Regulation which (e) two students elected by the student body. provides for breaches to be dealt with under these Regulations; If for any reason no Chair from category (b) is available to chair the Panel, the Principal may appoint another (j) the use of any unfair means in any assessment person with experience of disciplinary matters to act in process required by Westcott House or subject to the their place. academic regulations of the University of Cambridge and Anglia Ruskin University; 4. A Panel of the Discipline Committee acting in respect of any matter shall be convened by the Principal (k) damage to, or defacement of, property on any and shall comprise premises owned or managed by Westcott House, or the property of other members of the Westcott community (a) the Chair caused intentionally or recklessly, or misappropriation (b) a member of the Discipline Panel (with the of such property; exception of the student’s Personal Tutor) (c) a student representative

A Secretary to the Panel shall be appointed by the shall limit the scope of any suspension to that which is, Principal. If the student is a candidate for ordained in the opinion of the Principal, necessary to achieve that ministry, a representative of the sponsoring Bishop may object. The Principal shall notify the student in writing also attend the Panel as an observer at the discretion of of the terms of the suspension and shall also keep a the Principal. record in writing of the terms of any suspension and any subsequent action taken in respect of the suspension. If REPORTING OF ALLEGED MISCONDUCT the student is a candidate for ordained ministry, the 5. Any member of Westcott House who becomes notification of suspension will also be copied to the aware of conduct by a student which might become the sponsoring Bishop. subject of proceedings under these Regulations shall 9. Before exercising the powers under the report the matter to the Principal and submit a report in preceding Regulation, the Principal shall give the writing as soon as practicable. student concerned an opportunity to make INITIAL INVESTIGATION representations in person or in writing. In cases of great urgency, the Principal may suspend a student with 6. The Principal shall direct a member of the immediate effect, and without giving any such Tutorial Staff to make enquiries regarding the opportunity, for a period of not more than seven days, misconduct alleged. In the light of their report, the and shall in any such case review the suspension at or Principal shall determine before the end of that period having in the meantime (a) that no further action be taken under these given the student concerned an opportunity to make Regulations; or representations in person or in writing. (b) where the Principal is satisfied that the matter 10. The Principal shall review any suspension is not of a serious nature and that the student is not every four weeks in the light of any developments and disputing the facts and that the sanctions available any representations made by or on behalf of the student. under the summary procedure are sufficient, that the matter be considered under the summary procedure PROCEDURE WHEN A MATTER IS REFERRED established under these Regulations; or TO A PANEL OF THE DISCIPLINE COMMITTEE (c) that the matter be referred to the relevant 11. Where the Principal determines that the body with a view to the matter being dealt with under matter be referred to a Panel of the Discipline the disciplinary procedures of the University of Committee, the Principal shall appoint a member of the Cambridge or Anglia Ruskin University; or Tutorial Staff (who is not a member of the Panel) to take (d) that the matter be referred to a Panel of the charge of the proceedings. The Tutor shall formulate Discipline Committee. specific charges identifying the acts of misconduct alleged, and notify the student of the charges and 7. When the matter appears to disclose the supply to the student copies of any documents or commission of a criminal offence, no further action written statements on which it is proposed to rely in (except in respect of the suspension of the student) shall support of the charges. The student shall be given at be taken under these Regulations unless the matter has least fourteen days notice of the date upon which the been reported to the police and either a decision not to Discipline Committee will meet, and shall be asked to prosecute has been taken or the trial has been indicate in writing not less than three days before the completed. Where a student has been convicted and hearing whether the charge is admitted or denied and sentenced by a criminal court, the verdict of the court any wish to question at the hearing the maker of any shall not be open to challenge in proceedings under written statement. The Chair of the Panel may give these Regulations and the sentence shall be taken into directions as to the procedure to be followed in consideration in determining the sanction under these preparing for the hearing (which may include directions Regulations. varying the time-limits in this Regulation where the SUSPENSION OF STUDENTS student would not be prejudiced thereby), being directions designed to ensure a fair and speedy 8. A student who is the subject of a complaint of resolution. misconduct or against whom a criminal charge is pending or who is the subject of police investigation 12. The hearing shall be in private. A Secretary to may be suspended by the Principal pending the the Panel shall be appointed by the Principal. The completion of proceedings under these Regulations, the student may be accompanied at the hearing by a friend trial, or the completion of the police investigation. or representative, whether legally qualified or not. The Suspension may involve exclusion from all premises Tutor may be similarly accompanied. A representative owned or managed by Westcott House, exclusion from may speak and act on behalf of the student or the Tutor activities of Westcott House, or it may involve limited at the discretion of the Chair. If the student has not access to specified places or activities or by reference to already admitted the charge under the preceding time or other circumstances. It may include a Regulation, each charge shall at the hearing be put to requirement that the student have no contact of any the student who shall be invited to admit or deny it. If kind with a named person or persons. The Principal may the student does not admit the charge, the hearing shall take action under this Regulation only to protect the proceed as though the student denied the charge. College community in general or a particular member or 13. If the charge is denied, the Tutor shall present members of the College or members of the public and the facts alleged and present material in support of the

72 charge. Any material which has not been disclosed (e) exclusion from entering into any further pursuant to Regulation 11 shall not be admitted at the agreements in relation to accommodation owned or hearing unless the student agrees or the Chair adjourns managed by Westcott House; the proceedings for such time as the Chair considers (f) suspension for a stated period from necessary to ensure fairness. The student may then membership of Westcott House; make a statement and present material in refutation of the charge. The Tutor and the student (or, at the (g) expulsion from membership of Westcott discretion of the Chair, their representative) may each House. ask questions and comment upon the material presented by the other party. Members of the SUMMARY PROCEDURE Disciplinary Panel may ask questions or seek additional 19. When the matter is referred to be dealt with material (any such material to be open to question and under the summary procedure, the Principal shall comment by either party). The Panel may adjourn from time to time as seems expedient. The Disciplinary Panel (a) notify the student of the acts of misconduct shall then (in the absence of all other persons) decide alleged and that the matter will be dealt with under the whether it is satisfied on the evidence before it that the summary procedure; charge of misconduct has been substantiated. (b) supply to the student a statement of the facts 14. If the charge is admitted, or the Disciplinary alleged and copies of any other written material Panel finds the charge substantiated, the Tutor and the relevant to the circumstances; student may make statements and present material (c) require the student to attend at a summary relevant to the question of the sanction to be imposed. hearing of which the student shall be given at least three The Panel shall then (in the absence of all other persons) days’ notice; and determine the sanction to be imposed. (d) ask the student to confirm in writing not later 15. If the student fails to attend the hearing, the than 24 hours before the summary hearing that the acts Disciplinary Panel may proceed if it is satisfied that due of misconduct alleged are admitted. notice of the meeting has been given, or may adjourn to a later date. If the Panel acts in the absence of the 20. The summary hearing shall be in private. The student it shall proceed as if the student denied the student may be accompanied at the hearing by a friend charge unless it is satisfied that the student has or representative, whether legally qualified or not. The voluntarily provided a written admission of the charge hearing may also be minuted by a person nominated by as specified. the Principal. The hearing shall be conducted in the same manner as prescribed in Regulations 11-15 (subject 16. Following the hearing, the Chair of the Panel to the fact that reference in Regulation 11 to fourteen will write a letter to the student. The letter will include a days shall, in the case of the Summary Procedure, be summary of the complaint, reference to the regulations taken to be three days). and procedures applied, a summary of the issues considered, the final decision taken and the reasons for 21. The Principal may impose any one or more of the decision. the following sanctions: 17. If the student is a candidate for ordained (a) a reprimand; ministry, the sponsoring Bishop will receive a copy of (b) with the consent of the student, a requirement any correspondence described in the preceding that the student gives an undertaking as to future regulations. conduct in such terms and containing such conditions as SANCTIONS the Principal may prescribe, breach of the undertaking to constitute misconduct; 18. In the event that it finds the charge substantiated, the Disciplinary Panel may impose any (c) the payment of compensation in a sum not to one or more of the following sanctions: exceed £100 for damage to property or loss or injury to any person caused by the student. (a) a reprimand; 22. If the student fails to confirm that the acts of (b) with the consent of the student, a requirement misconduct alleged are admitted, or fails to attend the that the student gives an undertaking as to future summary hearing, or the Principal considers that the conduct in such terms and containing such conditions as available sanctions are insufficient, the Principal may the Panel may prescribe, breach of the undertaking to refer the matter to a full Panel (of which he or she shall constitute misconduct; not be a member) and may give directions as to the (c) the payment in compensation in a sum not to procedure to be followed in preparing for a hearing of exceed £750 for damage to property or loss or injury to the matter by that Panel. any person caused by the student; 23. If the student is dissatisfied with the decision (d) exclusion for a stated period or permanently of the Principal under Regulation 21, he or she shall have from Westcott House or from the use of any of the the right of appeal under Regulations 26-30. facilities of Westcott House or, in accordance with 24. Following the hearing, the Principal will write a relevant legislation and the residence contract, from any letter to the student. The letter will include a summary accommodation owned or managed by Westcott of the complaint, reference to the regulations and House;

73 procedures applied, a summary of the issues considered, behalf of the student or the Tutor at the discretion of the final decision taken and the reasons for the decision. the Chair. The student and the Tutor may each address the Disciplinary Appeals Panel as to the grounds of the 25. If the student is a candidate for ordained appeal, and the student may reply to the arguments ministry, the sponsoring Bishop will receive a copy of adduced by the Tutor. If the Disciplinary Appeals Panel the letter described in the preceding regulation. upholds the appeal in whole or in part, it may as the case RIGHT OF APPEAL requires 26. There shall be a Disciplinary Appeals Panel (a) quash the decision in whole or in part; and/or which shall be convened by the Principal and shall (b) substitute a lower or higher sanction; or comprise (c) in the case of an appeal from a decision of the (a) a Chair from category (b) of the Discipline Disciplinary Panel refer back for rehearing by a Committee, other than a member of the original differently-constituted Disciplinary Panel either the Disciplinary Panel; matter as a whole or the decision as to the sanction. (b) two members of the Discipline Committee NOTICE TO THE STUDENT from category (d), other than a member of the original Disciplinary Panel. 31. The despatch of a letter to a student’s address last notified to the College Office shall fulfil any If for any reason no Chair from category (b) is available requirement of giving notice or information to the to chair the Panel, the Principal may appoint another student under these regulations. person with experience of disciplinary matters to act in their place. A Secretary to the Panel shall be appointed by the Principal. If the student is a candidate for ordained Regulations regarding Academic ministry, a representative of the sponsoring Bishop may Progress also attend the Panel as an observer at the discretion of the Principal. CONDUCT OF REVIEW 27. The student may appeal from a decision of a 1. A review of the progress of a student Disciplinary Panel to the Principal upon any one or more registered as a candidate for any Degree or other of the following grounds: qualification at the University of Cambridge or Anglia Ruskin University shall be conducted under the (a) that there was a material procedural regulations of the relevant awarding body. irregularity which rendered the process leading to the initial decision unfair; 2. Where a student is a candidate for the Qualifying Examination in Theology for Ministry or is (b) that the sanction imposed was too severe in all registered on an independent programme of study at the circumstances; Westcott House or within the Cambridge Theological (c) that material of which the student could not Federation, the student’s progress may be reviewed reasonably have been expected to have been aware at under the provisions of regulations 4-7 if the student is the time of the initial decision casts substantial doubt reported to the Principal by a member of the Tutorial upon the appropriateness of that decision; Staff for review on any one or more of the following grounds: (d) that the initial decision was manifestly unreasonable. (a) failure to attend regularly the programme of study for which the student has registered; 28. Notice of appeal, specifying which of the grounds listed in the preceding Regulation is relied (b) failure to perform adequately the work of the upon, shall be given, within fourteen days of the programme; notification to the student of the decision of the (c) failure to present at the times appointed such Disciplinary Panel or under the Summary Procedure to written work as may have been required; the Principal who shall refer the appeal to the Disciplinary Appeals Panel. The student shall be given at (d) failure to pass an examination; least fourteen days’ notice of the date upon which the (e) failure to demonstrate a satisfactory level of Disciplinary Appeals Panel will meet. personal maturity or professional competence in 29. The Principal may refer a case to the dealings with others which form part of the student’s Disciplinary Appeals Panel in any case where no valid programme of study or research. notice of appeal has been given but where there appear The purpose of the review shall be to determine to be grounds for believing that the original decision whether the student shall be permitted to continue the was unsafe or unsatisfactory. programme of study, and if so on what terms. All 30. At the hearing of the appeal, the student may aspects of the student’s record may be taken into be accompanied by a friend or representative, whether consideration. legally qualified or not. The Tutor shall act as 3. Responsibility for monitoring the academic respondent to the appeal and may be similarly progress of students is held corporately by the Principal accompanied. A representative may speak and act on and Tutorial Staff. Academic progress will ordinarily be

74 monitored by the Personal Tutor and other members of (b) that material which the student could not the Tutorial Staff directly involved with the student’s reasonably have been expected to produce at the time programme of study. of the initial decision casts substantial doubt upon the appropriateness of that decision; 4. When a student’s academic progress is subject to a formal review as set out in Regulation 2, the student (c) that the sanction imposed was too severe in all shall be notified in writing and asked to attend a the circumstances; hearing, which shall be attended by the Principal, the (d) that the decision was manifestly Director of Studies and the Personal Tutor. At the unreasonable. hearing, the student may be accompanied by a friend or representative, whether legally qualified or not. If the 10. The Principal shall refer an appeal to the Chair student is a candidate for ordained ministry, a of Westcott Council, who will convene an Appeals Panel representative of the sponsoring Bishop may attend the which shall comprise hearing as an observer at the discretion of the Principal. (a) a Chair – from category (a), (c), (e) or (f) – of 5. The Principal and Tutorial Staff shall have Westcott Council; power: (b) two other members of Westcott Council – (a) to exclude or suspend the student from further from category (c), (e) or (f). attendance at lectures, classes and examinations; 11. At the hearing of the appeal, the student may (b) to suspend the student from attendance at be accompanied by a friend or representative, whether lectures and classes but with permission to take legally qualified or not. A representative of the Tutorial examinations; Staff (appointed by the Principal) shall act as respondent to the appeal and may be similarly accompanied. A (c) to exclude or suspend the student from representative may speak and act on behalf of the candidature for the BTh or any other Federation student or the representative of the Tutorial Staff at the programme for which the student is registered; discretion of the Chair. The student and the Tutor may (d) to require that the student transfers to an each address the Appeals Panel as to the grounds of the alternative programme of study; appeal, and the student may reply to the arguments adduced by the Tutor. If the Appeals Panel upholds the (e) to permit the student to continue the appeal in whole or in part, it may as the case requires programme of study unconditionally or subject to such requirements of an academic nature as may be (a) quash the decision in whole or in part; and/or imposed. (b) substitute a lower or a higher sanction; or 6. If the student is a candidate for ordained (c) refer the matter for reconsideration by the ministry, the Principal may consult the sponsoring Principal and Tutorial Staff. Bishop or appointed representative in accordance with the Ministry Division’s Code of Procedure. Candidates NOTICE TO THE STUDENT for ordained ministry should be aware that the Ministry Division’s Code of Procedure states: ‘In addition to the 12. The despatch of a letter to a student’s address written reporting procedure set out in this Code, there last notified to the College Office shall fulfil any may be need for other types of communication (for requirement of giving notice or information to the example, telephone conversations) between a principal student under these regulations. and a bishop. Where matters of substance are dealt with, a note will be made by the principal and the bishop giving the reasons for any decisions made. The content of the note will be conveyed to the candidate as soon as Regulations regarding Suitability for is practicable, unless exceptional pastoral circumstances Ordained Ministry dictate otherwise, in which case a note will be made of the reason for the delay.’ INTRODUCTION 7. The decision of the Principal and Tutorial Staff These Regulations relate to the assessment and shall be communicated to the student by the Principal in reporting on candidates for ordained ministry. It is writing. The letter of notification shall contain a axiomatic that ordained ministry is a vocation which statement of the grounds for appeal. originates within the purposes of God. However, it is important to emphasise that, in the Church of England RIGHT OF APPEAL and other provinces of the Anglican Communion, 8. A student wishing to appeal against this recommendation by a Bishops’ Advisory Panel (or its decision shall give notice to the Principal in writing equivalent) is a recommendation for training, not within 14 days of the date of the letter of notification. ordination. It is the responsibility of the Principal (including any person authorised to act on their behalf), 9. A student may only appeal against a decision to assess the formation and suitability for public of the Principal and the Tutorial Staff upon one or more ministry of candidates training at Westcott House. of the following grounds: While recommendation for ordination is at the discretion of the College, it is also important to (a) that there was a material procedural emphasise that such a recommendation may only be irregularity which rendered the process leading to the initial decision unfair; 75 acted upon at the sole discretion of a candidate’s available) or with reference to the authorised ordination Sponsoring Bishop. rite of that province. These regulations do not address the academic progress 5. The Ministry Division’s Code of Procedure of a student registered as a candidate for any degree or states that: ‘Reports should indicate clearly the other qualification. Such reviews, and any appeals candidate’s suitability for and progress towards relating to such reviews, are conducted either under the ordination. They should cover all those aspects of the Regulations regarding Academic Progress or the student’s life-style and performance which might be regulations governing the degree or other qualification significant for future ministry. Reports should comment of the relevant University. on family and domestic issues which may affect the exercise of ordained ministry. Attention should be paid These regulations address the fact that academic to “the quality of such as are to be ordained deacons or achievement is by no means the only criterion in priests” as set out in Canon C4 of the Canons of the assessing the suitability of a candidate for public Church of England, the Ordinal in the Book of Common ministry. Many Higher Education Institutions offering Prayer and in the Alternative Service Book; together vocational degree programmes now have regulations with Criteria for Selection (ABM Policy Paper No 3B, relating to ‘Fitness to Practise.’ Such regulations reflect 1993) and Beginning Public Ministry (ABM Policy Paper the HEI’s responsibility (and in some instances a No 17, 1998).’ statutory obligation) to ensure that students are fit to practise in the relevant profession and that they meet or 6. Interim and final reports will be drafted by the are likely to meet the requirements of the relevant Personal Tutor following discussion with the candidate professional body. In the context of preparing about their readiness for ordination. The report is candidates for public ministry, this means that the required to take account of the candidate’s theological Principal and Tutorial Staff must weigh carefully the learning, spiritual and ministerial formation, practical expectations of a sponsoring Bishop as well as any preparation for ordained ministry, and personal guidelines offered for the professional conduct of clergy. maturity and (especially in the final report) readiness to The Principal and Tutorial Staff must also ensure that begin ordained ministry. Reports may include reference the Ministry Division’s Code of Procedure (or equivalent) to the candidate’s health, as well as family and personal is followed. The Ministry Division’s Code of Procedure is relationships. available at the following website address: 7. Candidates will have the opportunity to read http://www.cofe.anglican.org/lifeevents/ministry/worko and discuss each report when complete with a member fmindiv/tetc/code_of_procedures.doc of the Tutorial Staff, to sign a declaration that they have Reference to the Principal and Vice-Principal in these read it, and to add their own comments if they wish. The Regulations includes any person authorised to act on Principal shall always be one of the signatories of the their behalf. report. The candidate’s declaration at the end of the report should read: ‘I have read and discussed the above PRINCIPAL’S REPORTS report with a member of staff.’ The same data At the end of the penultimate and final years of training, protections provisions and the opportunity to add their the Principal shall submit a report (sometimes described own comments shall be extended to family members as a ‘Bishop’s Letter’) about each candidate for ordained about whom information is included in reports. ministry. ‘Interim’ reports (submitted in the penultimate 8. Candidates should be aware that the Ministry year) shall be submitted to the Sponsoring Bishop, with Division’s Code of Procedure states: ‘In addition to the the ‘Final’ report being submitted to the Bishop with written reporting procedure set out in this Code, there continuing pastoral responsibility for the candidate at may be need for other types of communication (for the end of the final year. example, telephone conversations) between a principal 1. The responsibility for recommending and a bishop. Where matters of substance are dealt candidates for ordination is held corporately by the with, a note will be made by the Principal and the bishop Tutorial Staff. The final responsibility rests with the giving the reasons for any decisions made. The content Principal. of the note will be conveyed to the candidate as soon as is practicable, unless exceptional pastoral circumstances 2. The progress and formation of a candidate for dictate otherwise, in which case a note will be made of ordination will be monitored by the personal Tutor and the reason for the delay.’ members of the Tutorial Staff directly involved with their training. GROUNDS FOR CONCERN 3. The method of reporting adopted by the 9. Any concerns about a candidate (which might Church of England is described in Preparing for become the subject of proceedings under these Ordained Ministry: good practice in assessment and in Regulations) shall be reported to the Principal. reporting on candidates within initial training (CHP 10. Matters which may give rise for concern may 2002) and detailed in the Ministry Division’s Code of include one or more of the following: Procedure. The College will follow the process outlined in the Code of Procedure. (a) any health condition, behaviour, association or attitude which may affect the candidate’s fitness to 4. Advice and recommendations to Sponsoring exercise public ministry; Bishops of other provinces of the Anglican Communion will be made according to similar published criteria (if (b) any matter of faith or doctrine which may affect the candidate’s fitness to exercise public ministry; 76

(c) any evidence of failure to engage properly the hearing by a friend or representative, whether with the programme of ministerial formation provided legally qualified or not. The Vice-Principal shall also for the candidate; attend to present the facts alleged. The Vice-Principal may be similarly accompanied. A representative may (d) any evidence of misconduct established speak and act on behalf of the candidate or the Vice- following a Disciplinary Panel or action under the Principal at the discretion of the Principal. Summary Procedure, and any related appeals, described in the Regulations regarding the Discipline of Students; 17. If the candidate has not already conceded the grounds for concern, each concern shall at the hearing (e) any evidence of inadequate academic progress be put to the candidate who shall be invited to concede following any review, and any appeals relating to that or deny it. If the candidate does not concede that there review, initiated under the Regulations regarding the are grounds for concern, the hearing shall proceed as Academic Progress of Students, or the regulations though the candidate denied that there were grounds governing a degree or other qualification of another HE for concern. institution. 18. If the grounds for concern are denied, the INITIAL INVESTIGATION Vice-Principal shall state the concern and present 11. The Vice-Principal shall conduct an initial supporting evidence. Any material which has not been investigation into the matter at the request of the disclosed pursuant to Regulation 14 shall not be Principal. The candidate will be informed in writing of admitted at the hearing unless the candidate agrees or the alleged grounds for concern and will be given the the Chair adjourns the proceedings for such time as the opportunity to make representations in person or in Chair considers necessary to ensure fairness. The writing. candidate may then make a statement and present supporting evidence to refute the stated concern. The 12. Following the initial investigation, the Vice- Vice-Principal and the candidate (or, at the discretion of Principal shall determine the Chair, their representatives) may each ask questions (a) that no further action be taken under these and comment upon the material presented by the other Regulations; or party. Members of the Review Panel may ask questions or seek additional material (any such material to be (b) where the Vice-Principal is satisfied that the open to question and comment by either party). The matter is not sufficiently serious to warrant suspension, Panel may adjourn from time to time as seems leave of absence or withdrawal from training and that expedient. The Review Panel shall then (in the absence the sanctions available under the summary procedure of all other persons) make a decision. are sufficient, that the matter be considered under the summary procedure established under these 19. The Panel shall have the right: Regulations; or (a) to decide that the grounds for concern are not (c) that the matter be referred to a Formal Review substantiated; Panel. and, in the event that it decides that the grounds for FORMAL REVIEW concern are substantiated: (b) to permit the candidate to continue with the 13. Where the Vice-Principal determines that the grounds for concern merit a formal review, the Principal programme of training and formation, either shall establish a Review Panel which shall consist of: unconditionally or subject to such requirements and conditions as may be imposed; (a) the Principal (c) to issue a formal reprimand; (b) a member of the Tutorial Staff (with the exception of the candidate’s Personal Tutor) (d) to suspend the studies of the candidate for a specified time; (c) a representative of the Sponsoring Bishop (e) to require the candidate to repeat a specified 14. The candidate shall be given at least fourteen part or parts of the programme of training and days notice in writing of the date upon which the Review formation; Panel will meet and the grounds for concern. The candidate will be required to attend. If the candidate (f) to require any action considered appropriate fails to attend the hearing, the Panel may proceed in the by the Panel to enable the candidate’s successful absence of the candidate if it is satisfied that due notice completion of the remainder of the programme; of the meetings has been given or may adjourn to a later (g) to advise the candidate to take a leave of date. The candidate shall also be informed in writing of absence for a specified time; the grounds for concern to be considered by the Panel, and that the candidate may be accompanied by a friend (h) to advise the Sponsoring Bishop to withdraw or representative. the candidate from training at Westcott House. 15. The sponsoring Bishop will receive a copy of 20. In every case, the Review Panel shall send a the letter described in the preceding regulation. letter of notification of its decision within seven days to the candidate and the Sponsoring Bishop. 16. The hearing shall be in private. A Secretary to the Review Panel shall be appointed by the Principal. The candidate shall attend and may be accompanied at 77

SUMMARY PROCEDURE 26. A copy of the letter described in the preceding regulation shall be sent to the Sponsoring Bishop. 21. When the matter is referred to be dealt with under the summary procedure, the Principal shall RIGHT OF APPEAL (a) notify the candidate of the grounds for 27. A candidate may appeal against a decision of concern and that the matter will be dealt with under the the Review Panel or a decision made under the summary procedure; Summary Procedure upon one or more of the following grounds: (b) supply to the candidate a statement of the grounds for concern and copies of any other written (a) that there was a material procedural material relevant to the circumstances; and irregularity which rendered the process leading to the initial decision unfair; (c) require the candidate to attend at a summary hearing of which the candidate shall be given at least (b) that material of which the candidate could not three days’ notice. reasonably have been expected to have been aware of at the time of the initial decision casts substantial doubt 22. The summary hearing shall be in private. The upon the appropriateness of that decision; hearing may also be minuted by a person nominated by the Principal. The candidate shall attend and may be c) that the decision was too severe in all the accompanied at the hearing by a friend or circumstances; representative, whether legally qualified or not. The d) that the initial decision was manifestly Vice-Principal may also attend to present the facts unreasonable. alleged at the discretion of the Principal. A representative may speak and act on behalf of the 28. Notice of appeal, specifying which of the candidate or the Vice-Principal at the discretion of the grounds listed in the preceding regulation is relied upon, Principal. The hearing shall be conducted in the same shall be sent to the Chair of Westcott Council within 14 manner as prescribed in Regulations 14 and 16-18 days of the date of the letter of notification to the (subject to the fact that reference in Regulation 14 to candidate of the decision. Copies of this letter must also fourteen days, shall, in the case of the Summary be sent to the Principal and the Sponsoring Bishop. Procedure, be taken to be three days). 29. The Chair of Westcott Council shall nominate 23. The Principal shall have the right: a member of Westcott Council to chair an Appeal Panel to review the case. The Appeal Panel will consist of the (a) to decide that the grounds for concern are not Chair, another member of Westcott Council, and a substantiated; person nominated by the Sponsoring Bishop. Members and, in the event that he or she decides that the grounds of the Appeal Panel should not have been involved in for concern are substantiated: earlier proceedings regarding this particular case. (b) to permit the candidate to continue with the 30. Written notification concerning the Appeal programme of training and formation, either Panel’s decision will be given within seven days to the unconditionally or subject to such requirements and candidate, the Principal, and the Sponsoring Bishop. conditions as may be imposed; WITHDRAWAL FROM TRAINING (c) to issue a formal reprimand; 31. The decision to withdraw a candidate from (d) to require any action considered appropriate training is at the sole discretion of the sponsoring by the Principal to enable the candidate’s successful Bishop.32. When a candidate is withdrawn from completion of the remainder of the programme; training, any decisions regarding accommodation, licence or tenancy agreements, or the continued use of 24. If the candidate refuses to comply with any College facilities are at the sole discretion of the actions, requirements and conditions required under the Principal. preceding regulation, or fails to attend the summary hearing, or the Principal considers in the light of the NOTICE TO THE CANDIDATE interview that the available sanctions are insufficient, the Principal may refer the matter to a Formal Review 33. The despatch of a letter to a candidate’s Panel. address last notified to the College Office shall fulfil any requirement of giving notice or information to the 25. Following the hearing, the Principal will write a candidate under these regulations. letter to the candidate. The letter will include a summary of the grounds for concern, reference to the regulations and procedures applied, a summary of the issues considered, the final decision taken and the reasons for the decision. These Regulations were approved by Westcott Council in October 2010

College Policies Harassment and Bullying Behaviour failing to respect the personal integrity and individuality of others has no place in the College Equality and Diversity community. It is recognised as good practice for places of education to have a standard procedure for dealing A COMMUNITY OF DIFFERENCES with cases of bullying and harassment. Westcott House is a community which seeks by grace to Harassment may be on grounds of race, sex or sexual experience the love of God in Christ. It is a place where orientation, physical appearance, political or religious students, staff and guests strive to live a God-centred conviction or otherwise. It may take a number of forms: life through prayerful action. In responding to the love physical assault or attack; words (written or spoken) of God and the command to love our neighbours as meant to threaten, hurt or belittle; abusive and ourselves, we aspire to belong to a community where unwelcome behaviour; persistent unwelcome sexual diversity and equality of opportunity are embraced, attention and innuendo. valued and celebrated. Our expectation is that every member of this community will be responsible for If you are subject to any behaviour which falls under creating and nurturing a culture of positive behaviour these categories, you should not feel that it is your fault and hospitality that reflects the love of God. or that you have to tolerate it. If at all possible you should make it clear to the person causing the offence Westcott House aims to promote and encourage a that such behaviour is unacceptable to you. In many pattern of life which helps each person to grow in cases such an approach is successful and the harassment holiness, wisdom and compassion, to celebrate the rich ceases. In some cases, the person against whom you diversity reflected in our community, and to respond to have a complaint may be unaware that his/her every person who comes here with dignity and respect. behaviour is unacceptable or objectionable, or it may We seek to foster a rhythm of life that always labours to happen that his/her words or actions have been deepen our awareness of each other through trust, misinterpreted. In such cases the misinterpretation sensitivity and openness. We believe that these needs to be cleared up quickly. attitudes and practices are central to the formation of ministers in the Church of God, and are essential to If you cannot resolve the matter with the person meaningful and faithful mission in the world today. concerned, talk about the problem with a friend or some other person whose judgement you trust. In particular IMPLEMENTATION AND MONITORING your Tutor may be able to help. In light of these commitments, we make the following If the matter cannot be resolved informally, or the provisions: harassment is of a serious nature, you may wish to make 1. All students should familiarize themselves with a formal complaint in writing under the Personal the equality and diversity policies of the universities in Complaints Procedure. which they are enrolled. Personal Complaints 2. Any member of Westcott House (including students, staff and guests) who has a complaint regarding equality Access to effective systems for handling any complaints and diversity should follow the appropriate complaints that might arise during the course of their studies is one procedure: way of ensuring the highest possible academic and service standards. Students should feel able to make a ¶ For complaints regarding members of or complaint, secure in the knowledge that it will be fairly situations within Westcott House, follow the investigated. Personal Complaints Procedure. This complaints procedure applies to staff and students ¶ If the complaint pertains to members or of Westcott House. It can be used for complaints about situations within the Cambridge Theological the delivery and quality of services, teaching, Federation, but outside of Westcott House, tutorial/supervisory provision, or any other matters follow the Cambridge Theological Federation relating to a programme of study or research. It may Complaints Procedure, found at also be used to address complaints about harassment https://fednet.theofed.cam.ac.uk/miscellaneous and/or bullying. /complaints Students who wish to make a complaint regarding a ¶ If the complaint pertains to a member or member of staff or student of another House of the situation within one of the universities, outside Cambridge Theological Federation should use the CTF of Westcott House and the Cambridge Complaints Procedure. The Procedure is available on Theological Federation, follow the procedure of FedNet. his or her university which corresponds to the statements noted above. Any complaint relating to the academic procedures of an accrediting University should follow the Complaints 3. Westcott House is committed to equality of Procedure of the University concerned. Details can be opportunity. The College will monitor the recruitment found in the relevant Student Handbook or on the and wellbeing of all students and staff, paying particular website of the University. attention to the recruitment and wellbeing of ethnic minority students and staff, women, and students and Members of the House are strongly urged to resolve staff with disabilities. complaints informally between the parties concerned. 79

MAKING A FORMAL COMPLAINT (b) The Staff Representative: appointed by the Tutorial Staff This procedure applies to students, residents, staff members and placement supervisors of Westcott (c) Two Student Representatives: elected by the House. Complaints must be made in writing, and copies students of all papers sent to the Principal. NOTES STAGE 1 1. If the Chairperson is unable to take part, the The matter should normally be brought either to the Chair of Westcott Council will appoint a substitute for complainant’s Tutor or the Chaplain (or if there is no him/her. Chaplain, a person nominated by the College Council for 2. If any member of the Committee is unable to the purpose), who will consider the complaint, interview take part or it is inappropriate that he or she should take the person against whom it has been made, and within part by reason of a conflict of interest or for any other three days make a written recommendation to both sufficient reason, a substitute shall be appointed by the parties. The matter may be taken straight to the Chairperson of the Complaints Committee. Principal. This procedure was reviewed by Westcott Council on 20 STAGE 2 May 2011. If the matter has not been resolved, the dissatisfied party must bring the complaint to the Principal or the Federation Representative on the College Council within CTF Complaints Procedure two days of the making of the written recommendation under Stage 1. Details about the CTF Complaints Procedure are published on FedNet and FedLife. STAGE 3

If, after a further five days, the complaint remains unresolved, the dissatisfied party will inform the Child and Vulnerable Adult Chairperson of the Complaints Committee who will call a meeting of the Complaints Committee. The complaint Safeguarding Policy Statement must be heard within fourteen days of the notification of 1. We are committed to implementing the House its members. The Committee shall make of Bishops’ Safeguarding Children Policy and recommendations to the Principal for further action. appropriate Government policies and legislation. STAGE 4 www.cofe.anglican.org/info/papers/protectingchildren. pdf If the dissatisfied party is not satisfied with the outcome 2. We are committed to the safeguarding, care of the consultation between the Principal or Federation and nurture of the children and vulnerable adults within Representative and the Chairperson of the Complaints our college community. Committee, or with the Committee’s decision, he or she may appeal to the Chair of Westcott Council, whose 3. We will require the enhanced disclosure decision shall be final. certificate from the Disclosure and Barring Service to check on the background of tutorial staff, ordinands, NOTES and may require the same of support staff, sabbatical 1. At all stages the person against whom the students, partners of ordinands and others who may be complaint has been made should be kept fully informed. volunteering to work with children and vulnerable adults in the community. 2. The person against whom the complaint has been made will be required to meet separately from the 4. All independent students must have a complainant with the Tutor, Principal or Federation Disclosure and Barring Service check as part of the Representative and members of the Committee as application procedure for acceptance as a student at appropriate. Westcott House. Independent students are responsible for any charges or costs involved with Disclosure and 3. It is entirely appropriate for either party to Barring Service clearance. take another person along to any of these meetings should they wish to do so. 5. All overseas students must have a British Disclosure and Barring Service check 6 months after 4. In its worst form, harassment may constitute a their arrival in the UK and until such clearance has been breach of the law, and the complainant may wish to obtained they will only work with children and consider legal action. If so, the Principal or the vulnerable adults under supervision. They must also complainant’s Tutor would wish to be informed. apply for the equivalent clearance in their country of COMPLAINTS COMMITTEE origin or residence and bring this documentation with them for the start of their training at Westcott House. The Committee will consist of the following persons: 6. We will require all staff, ordinands and (a) The Chairperson: recommended by the students to undertake Child and Vulnerable Adult Tutorial Staff and student body and appointed by Protection training. Westcott Council;

7. We will carefully select all staff, ordinands, ¶ Be accurate and kept up to date. students and others for work directly with children, young people and vulnerable adults. ¶ Not be kept for longer than is necessary for that purpose. 8. We will respond without delay, seeking external advice (including the police), to every complaint ¶ Be processed in accordance with the data made, that a child, young person or vulnerable adult for subject’s rights. whom we are responsible may have been harmed. ¶ Be kept safe from unauthorized access, 9. We will fully cooperate with statutory agencies accidental loss or destruction. during any investigation they make into allegations ¶ Not be transferred to a country outside concerning a member of the college community. the European Economic Area, unless that 10. We will seek to offer informed pastoral care to country has equivalent levels of any child, young person or adult who has suffered protection for personal data. abuse, in collaboration with statutory agencies. The College or members of the College or others who 11. We will care for and supervise any member of process or use any personal information must ensure our community known to have offended against a child that they follow these principles at all times. or vulnerable adult, in collaboration with statutory agencies and following a risk assessment. 12. We will review this policy annually, and, as Code of Practice on Student Access part of this, check that all our procedures, including the Good Practice Guidelines, are up to date. to Progress Files 13. We have a duty to report to the Disclosure and Staff, students and other users of Westcott House have Barring Service anyone who has been removed from the right to access any personal data that is being kept working with children or vulnerable adults. about them either on computer or in structured files (i.e. make a Subject Access Request). This will routinely The Safeguarding Children and Vulnerable Adult include correspondence with the student, financial Representative is the Rev’d Dr Will Lamb.. records, medical records, disciplinary records involving the student, admissions interview report forms and correspondence relating to the student’s academic Data Protection Policy performance. Any person who wishes to exercise this right should Westcott House needs to process certain information send a request to the College Administrator about its employees, students and other people to allow accompanied by the correct fee. Westcott House may it to monitor academic and employment history, make a charge of £10 for each Subject Access Request, performance, achievements, equality and diversity, and in accordance with the Data Protection Act. health and safety. It is also necessary to process information so that courses can be organized in The following records and information shall not be conjunction with the Cambridge Theological Federation, disclosed to the student: the University of Cambridge and Anglia Ruskin ¶ Any record written by another person which is University; and in order that the College can meet its marked as confidential, such as a school obligations to sponsoring Bishops. reference or a reference written by the To comply with the law, personal information (as Principal or a Tutor in respect of a job defined by the Data Protection Act) must be collected application. and used fairly, stored safely and not disclosed to any ¶ Any information which relates to another other person unlawfully. Some information needs to be person and which reveals the identity of that handled with special care: details of ethnic group; other person, save where the consent of that religion; disability or health issues; political beliefs, are other person to disclosure of the information all examples of what the Data Protection legislation has been obtained. This may include a describes as Sensitive Data. Sensitive Data is subject to reference to a particular student or to a special legal constraints. The College must comply with member of staff. If a document makes the Data Protection principles which are set out in the reference to other people, or includes data Data Protection Act 1998. In summary, these state that from which the identity of another person can personal data shall: be determined, all such data should be ¶ Be obtained and processed fairly and redacted before disclosing the document to lawfully and shall not be processed unless the student. certain conditions are met. The decision whether records and information should ¶ Be obtained for a specific and lawful not be disclosed should be made by the College purpose and shall not be processed in any Administrator. manner incompatible with that purpose. Acceptable use of IT Facilities ¶ Be adequate, relevant and not excessive for those purposes. provided by the College

Scope College systems may be accessed using personal The policy applies to all members of the College devices, subject to the following conditions: Community, including student members and staff. ¶ Users must consult it- The policy applies to use of the IT Facilities provided by [email protected] before accessing the College. This includes personal devices used to College data on their devices access the College’s network and systems. The College ¶ Users who access College systems on their network also falls under the supervision of the own computers should not leave them University Computing Service and all users are subject unattended and unlocked while working. to its rules and guidelines. ¶ Portable devices and media that use College Definitions of Misuse data should be encrypted. Information Technology is an essential part of College ¶ Lost or stolen equipment used to access life and business. Misuse can damage the College’s College systems should be reported to the IT business and reputation and may infringe the law. Department immediately Examples of such misuse include: ¶ Devices may be remote-wiped to protect the ¶ Disrupting College systems by inappropriate information available on them downloads or e-mailing Usage of College Systems ¶ Harming the College’s reputation by Limited personal use of the College’s systems by staff is downloading potentially offensive material in permitted. It is not acceptable to spend large amounts a public space or making inappropriate posts of time or to use large amounts of system resources on on social networking sites personal matters. ¶ Unauthorised access to and theft or loss of It is unacceptable for staff, Fellows and students to use College data College systems: ¶ Decreased efficiency by prolonged ¶ For unauthorised commercial purposes. inappropriate use during working hours ¶ To bully, harass or cause distress to others ¶ Illegal downloading, file sharing or support for ¶ To view obscene or offensive websites in other illegal activities public or access websites supporting illegal Monitoring and Access by the College activities The College does not routinely monitor accounts and The College supports Freedom of Expression, however will do so only in exceptional circumstances. For using College systems to promote extreme views monitoring to take place, authorisation of the IT inciting violence and/or hatred of others because of their Manager and another College Officer will be required. race, religion, sexual orientation or political affiliations is For students this will normally be the Bursar. never acceptable and may constitute a criminal offence. The College may require emergency access to accounts All users posting to social networks on their own devices of staff and College Officers if the account holder is should be aware that posts may not be private and may away in unforeseen circumstances. Every effort will be be shared by others. Users are responsible for their own made to seek the account holder’s consent but security settings and for preventing posts that may operational need may override this. Folders relating to harm the College. College business should be clearly marked as such and Users must not imply that a page, account or blog is an kept separately from personal and academic work to official site if it is not. Official sites should be registered facilitate this and protect users’ privacy. as such with the College. Monitoring will only be authorised when there is clear E-mail and justifiable suspicion of sustained misuse, where network performance is adversely affected or where All staff and College Officers are asked to follow the criminal activity is suspected. Golden Rules for Email Usage. Security Those using personal accounts to transact business or carry out supervisions and teaching on behalf of the All data created in the course of College business is the College are expected to make information connected to property of the College and subject to the College’s these activities available for disclosure if required by obligations under law. All members of the College law. They should also ensure that all relevant community are responsible for ensuring the security of information is available to the College when they leave. their account. The College’s policy on Identification and Handling of Confidential Information sets out standards for handling data.

Breaches of this policy ¶ Offer to help if you have a criticism of another’s efforts. Serious infringements of this policy will be dealt with by the appropriate College disciplinary processes as set out ¶ Say Sorry If you give offence or fail to fulfil a in the College Regulations or through the Staff commitment, apologise, without offering excuses. Disciplinary Policy. Golden Rules for Email Usage Electronic communication has become the principal Electronic Media Policy medium for information flow within the College. However, the norms applying to electronic mail INTRODUCTION communication have dramatically modified traditional In recent years there has been a rapid increase in the use styles of writing. Brevity and spontaneity have become of new media, particularly with regard to social the operating principles, which sometimes adds networking sites (e.g. Facebook), personal blogs and considerably to the risk of poor communication. Risks file/photo sharing websites. A Theological College include spelling mistakes, lack of punctuation, and such should be a safe space where people are able to enjoy extreme brevity that the message is not understandable freedom of expression and to be creative as part of their to the receiver (or those copied in to the message). This formation; at the same time, it is important to medium also seems to offer the opportunity for less remember that information and images posted in the than constructive feedback, particularly ill considered public domain can rapidly get out of our personal expressions of feelings that might never take place in control, and can be misinterpreted by those outside face to face circumstances. Westcott, both inside and outside the Church. As a Members of the College are invited to reflect on these result, the House has introduced a policy document basic rules of email etiquette. They are written in the which provides guidelines for the use of new media in a hope that they may be of use not only for interactions responsible manner. within the college but also in the course of ministry. SCOPE ¶ Email Etiquette Familiarise yourself with the This policy covers Social Networking sites (e.g. policies on electronic communication at your Facebook, Twitter, etc.), photo and file-sharing University (Anglia Ruskin University: websites, News Media outlets, Blogs and any other http://web.anglia.ac.uk/it/support/staff/needh public domain publishing methods. elp/email/outlook/Anglia%20Practice%20and %20Good%20Practice%20at%20Anglia2.doc POLICY GUIDELINES and 1. It is important to remember who has access to http://web.anglia.ac.uk/it/standards/Email%20 information which you publish in print form, post on the Policy%20and%20Practice%20September%2 internet, or send digitally by computer, mobile 02009.pdf, and University of Cambridge: telephone etc., and how easy it is for digital information http://www.cam.ac.uk/cs/email/etiquette.html and pictures in particular to be forwarded beyond the ). original circulation list. ¶ Clarity Take care to write e-mail messages 2. Remember the distinction between restricted that are as clear and concise as possible. This access and the public domain. If no password is needed requires, at the outset, having a reason to to access information which you publish, then assume write a message in the first place! that anyone on the internet will be able to see it. ¶ Indignation and Anger If you write an e-mail 3. As a general rule, any publicly posted pictures message in indignation or anger (however or text must take into account the rights of the people cathartic the experience of writing down your to whom such information relates. If you are responsible emotions may be), do not send it. Delete it, for placing pictures or stories about other members of print it out for your own reading, or store it for the College in the public domain without their later reference, but do not send it. permission, not only can it cause a great deal of distress ¶ Respect Confidences Forward e-mail and embarrassment, but you might also face disciplinary messages to other people only with the action or be liable to prosecution under privacy or libel consent of the message’s author. Beware laws. copying others in to existing correspondence 4. Remember that information, opinion and with a thread containing confidential or photos which you post in the public domain (or even sensitive information. privately if in an electronic format) can be transmitted ¶ Try to understand not just other people’s onwards, and may come to the attention of people ideas, but their situations as well. How much outside your immediate circle of friends. In particular, pressure are they under? What competing think about whether you would be happy for your demands or ideas do they face? congregation, your incumbent and your Bishop to see the pictures or text in question, because the likelihood is ¶ Suggest alternatives if you raise an objection that one or all of them will be able to access items which to someone else’s idea or suggestion. you post. Remember that many senior clergy and future

83 training incumbents will be numbered amongst your example we are called to set by means of our vocation, ‘friends of friends’ on social networking sites. to be publically representative Christians. This places an even greater emphasis on the need for charity. 5. In summary, we can be guided by law, by charity and by the demands of our vocation. The law sets a useful backstop: a minimum below which it would be foolish for anyone to sink. Christians, however, are not in pursuit of the minimum in their dealings. Here the principle of charity, or love, applies, not least in the form of the golden rule: to behave towards others as we would wish them to behave towards us. The tradition has counted ‘sins against charity’ as the most serious, and has also counted ‘sins of the tongue’ – such as gossip or demeaning someone’s reputation – as being very much against charity. Finally, we can think of the

SECTION 4 APPENDICES

Appendix 1: The Formation Criteria The Formation Criteria for ordained ministry in the Church of England are organised in clusters that are disposition-led [in bold] to emphasise the primacy of character and its inseparability from understanding and skills in the process of formation:

Dispositions These are related to formational learning and character development. They represent the most important criteria: knowledge, understanding and skills are secondary to Christ-like character. Dispositions are often discerned relationally and developed through a combination of learning, experience, reflection and prayer. Understanding These are related in subject matter to the dispositions, but are not an elaboration of them. They are aspirational in that knowledge and understanding are never complete: ordinands and priests will gain greater depth and breadth of understanding as they continue to pursue and reflect on lifelong learning. Skills Again, related to the first two categories, but not an elaboration of them. While skills and abilities reflect competence, they, too, are developmental: greater fluency will be achieved over time through the experience of exercising ordained ministry in a reflective mode.

The Formation Criteria are fundamentally aspirational: they are goals to work and develop towards rather than criteria that can be ‘fully met’. This means that they should be used as a vocational tool: 1. by ordinands – to provide a framework for reflection on their development in ministry against the Church’s expectations at different points through the training process. 2. by tutors – to enable them to discern ordinands’ progress in the academic, formational and competency aspects of their development during IME Phase 1, which, in turn forms the basis for reporting to bishops concerning the candidates’ readiness for ordination.

Ordinands are encouraged to refer frequently to these criteria and reflect on how their studies, experience of community life and placements are enabling them to develop the dispositions, understanding and skills described in them.

A. CHRISTIAN TRADITION, FAITH AND LIFE At selection: At ordination: Addressed through Questions to consider Candidates have a personal Ordinands are disciples of Christ Journaling How is my desire to commitment to Christian who are growing in new insights Theological reflection learn more about the faith & an ability & through disciplined learning and Personal study Christian pilgrimage openness to learning and reflection. They … Prayer and worship growing and being formation. They … nurtured? understand the significance of the Biblical studies Am I learning to Bible for the church and the world Preaching tackle challenging through critical engagement with Chapel questions relating to Old and New Testament texts and the place and issues relating to their interpretation of the interpretation. Bible in my life, the church and the world? are able to communicate are able to use their exegetical and Biblical studies Am I able to make their faith effectively. hermeneutical skills to interpret Preaching / teaching transformative and communicate Scripture clearly on attachment & connections between in a variety of settings. placement the text & world of the Bible with church & society today? show a knowledge and understand Christian beliefs and Classes in doctrine, Is my historical & understanding of the practices: how they have developed church history, liturgy cultural insight into Christian faith. in historical and cultural contexts Christian faith and are interpreted today. deepening & growing?

A. CHRISTIAN TRADITION, FAITH AND LIFE (continued) At selection: At ordination: Addressed through Questions to consider Candidates are able to Ordinands are generous in their Journaling Am I learning to respect & work with those respect for the breadth and Corporate life & genuinely whose understanding of diversity of belief and practice theological reflection appreciate and be Christian faith is different within the Church of England. Prayer and worship changed by the from their own. They … They … viewpoints and practices of others understand how Christian beliefs Classes in ethics, pastoral when they differ and practices shape the moral life studies; intensives from mine? of individuals and communities. have flexibility of mind and are able to reflect critically on how Reflections on Am I learning to be able to reflect and have Christian doctrine and ethics relate attachments and relate pastoral the potential to be a to discipleship, church and society. placements encounters & theological leader in mission. experiences to [post of responsibility] Christian faith & morality appropriately?

B. MISSION, EVANGELISM AND DISCIPLESHIP At selection: At ordination: Addressed through Questions to consider Candidates have a personal Ordinands have an articulate and Living in, observing and How am I growing commitment to mission prayerful enthusiasm for mission serving the world outside in my enthusiasm and evangelism. and evangelism that is nourished the church / college for and They … by Christ’s love for the world and Journaling understanding of lived out in acts of mercy, service, Prayer the mission of God justice and reconciliation. They … and how this is embodied by the church? have a knowledge and understand holistic and contextual Classes in mission studies; How would I understanding of mission engagement with the world in Missiological implications describe Christian and evangelism. Christian mission and evangelism of other classes mission and from biblical, theological, historical evangelism and and ecclesial perspectives. its place in the life of the church? are able to engage with are able to read the cultural, Placements: supervisions Am I learning the contemporary culture. historical, economic, social, and theological reflection significance for political and religious context of a effective ministry community, and to develop of contextual discernment of God’s mission in knowledge and and beyond the church. sensitivity? are able to engage in mission, Placements and missions; How do I engage evangelism and apologetics friendships and in mission and appropriate to specific contexts involvement outside the evangelism and both inside and outside the church. church how do I need to develop in this area? have effective are able to communicate the gospel Preaching and speaking How and when do communication skills for sensitively and appropriately using on placements and I communicate the mission and evangelism. a variety of media, both inside and attachments gospel? How can I outside the church. learn to do so more?

87 are able to enable others in enable others in mission and Participation in Am I learning to mission and evangelism and evangelism in a range of contexts. placements and missions enthuse and potential for engaging in empower others mission-shaped ministry [post to participate in of responsibility] God’s mission? understand the beliefs, practices Classes in world faiths, How does my and spirituality of another faith inter faith engagement understanding of community and the nature of e.g. intensives other faiths Christian mission in a multi faith influence Christian context. belief & practice? Ordinands desire to see others grow in Observation of and What examples of their Christian discipleship and are participation in helping others eager to learn about and teach the Christian nurture grow in their faith. They … groups / activities discipleship have I been involved in? understand how children and adults Classes on Am I learning learn, and the implications for nurturing education & Life and about being a others in their discipleship and faith Service, Intensives, better educator / development through catechesis, Westcott seminar teacher in a range teaching and preaching, including Catechetical / of contexts? What preparation for baptism and preaching / teaching do I still need to confirmation. on placement learn and/or practise?

C. SPIRITUALITY AND WORSHIP At selection: At ordination: Addressed through Questions to consider Candidates have a Ordinands are rooted and growing in Spiritual direction What is my rule of disciplined personal pattern disciplined personal and corporate Daily corporate & life? of prayer. prayer shaped by the expectations of personal prayer / How is prayer public ministry in the Church of Lent prayer course increasingly England. They … Journaling infusing all of my life? understand different approaches to, and Classes in spirituality

traditions of, personal and corporate and pastoral studies How has my prayer in relation to the spiritual Intensives appreciation of development of children and adults. Federation worship different understand Christian worship and liturgy, Classes in liturgy, approaches to their theological foundations and worship, prayer and ecclesial and contextual expressions, ecclesiology and spirituality grown? including pastoral services, especially in pastoral studies relation to the Church of England. are able to preach and lead worship Preaching and What areas of competently in a limited variety of leading worship in practice do I need settings, using different forms of liturgy college, attachment to develop? What and reflecting on their practice. and placement. other contexts? Candidates’ spirituality is Ordinands are growing in the love of Spiritual direction Am I becoming developing. God and in Christ-likeness as members Lent prayer course more attentive & of the body of Christ through the grace Participation in tutor responsive to the of the Holy Spirit in their lives and group love of God ministries. They … Journaling through the work of the Holy Spirit understand historical and contemporary Classes in in my life? Christian spirituality grounded in spirituality, doctrine.

Scripture and tradition. Biblical studies

are able to relate spiritual traditions to Tutor group Am I able to corporate and individual practices that Intensives inhabit a range of sustain their own prayer life and Placement corporate and spirituality, and those of others of all ages supervisions individual spiritual and stages of life. Tutorials practices and help others to do so? Candidates’ spirituality is Ordinands have a spirituality that Personal prayer Am I engaging world-engaging. informs their relationship with others Journaling actively with the and their engagement with the world. Community life world in my prayer They … life? are increasingly able to discern God’s Listening & pastoral How might my presence and activity in the lives of care in college & listening to others others and in the wider world. placements and to God be further developed?

D. PERSONALITY AND CHARACTER At selection: At ordination: Addressed through Questions to consider Candidates display Ordinands are teachable, resilient and Spiritual direction How am I emotional stability, psychologically stable in the face of Journaling developing in my maturity, integrity, pressure and changing circumstances. Tutorials ability to cope well appropriate self- They … with stress and confidence, stamina, change? robustness and resilience. understand personality in relation to Pastoral studies and Am I learning to human flourishing, relating and team reflective practice give to and receive work. from others readily and naturally?

are able to balance care for others with Community life Am I instinctively care for self, including an openness to Reflections on attentive to the spiritual direction and support from placements through needs and others. supervisions circumstances of others? Candidates display self- Ordinands are growing in self- Spiritual direction What strengths awareness and self- knowledge and commitment to Christ. Prayer and weaknesses acceptance and a potential They … Tutorials am I learning for self-development and about? growth. understand the sacrificial impact of a Reflection on What personal vocation to ordained ministry on the placements costs am I whole of life. Tutorials struggling with in relation to my vocation? are able to reflect with insight and Assessments How will my humility on personal strengths, requiring reflexivity strengths and weaknesses, gifts and vulnerability. & reflection weaknesses shape my ministry?

E. RELATIONSHIPS At selection: At ordination: Addressed through Questions to consider Candidates’ relationships Ordinands seek to imitate the self- Community life Who might hold a reflect the love and giving love and compassion of Christ in Tutor groups mirror to me to compassion of God. their relationships. They … Life outside church help me in my They … & college transformation into Christ- likeness? are able to develop healthy are able to form and sustain healthy Church and social What am I personal relationships and to relationships inside and outside the context placements learning about relate to people who are church and with those with whom they and supervisions relationships and different from themselves. differ. Tutor group how they might change when in public ministry? understand issues regarding human Pastoral studies What do I still flourishing in relationships and Christian need to learn pastoral care. about pastoral care of others? have the potential to are able to respond appropriately to Placement practice exercise effective pastoral pastoral situations and reflect critically on and reflection & care. their own practice. supervisions Candidates are people of Ordinands are people who respect Journaling To whom will I be integrity. They … others, demonstrating empathy and Prayer accountable for honesty in their relationships, learning Tutorials, seminars my integrity in my from them. They … Tutor group future ministry? are able to accept the are able to live within the House of Tutorials standards of sexual morality Bishops’ Guidelines: Issues in Human Life and Service expected of ordained Sexuality and relate empathetically to Intensives ministers. those with whom they differ. have the potential to understand professional boundaries in Pastoral studies What good develop healthy professional ministerial practice and pastoral care. Placement practice am I and pastoral relationships. supervision learning from others about understand policies and best practice in Safeguarding course boundaries and safeguarding. Placement safeguarding? supervision

F. LEADERSHIP, COLLABORATION AND COMMUNITY At selection: At ordination: Addressed through Questions to consider Candidates have potential Ordinands seek to model their servant Community life What am I for exercising leadership. leadership on the person of Christ. learning about They … They … good supervision? display a knowledge and understand biblically and theologically Life and Service How is my understanding of leadership. informed perspectives on discipleship, Practical theology understanding of leadership and community formation classes leadership shaped especially in the changing and diverse Context-based track and informed by contexts of the Church of England. Lyn’s House Scripture and Christian doctrine?

understand issues of authority, Community life How is my responsibility, power and group dynamics Tutor group understanding of in relation to leadership and Placement Christian communities. observation, leadership practice and changing? reflection Lyn’s House Context-based track How will I develop show effective are able to exercise collaborative Tutor group my own style of communication skills, a leadership as part of a team within a Placement or leadership while potential for collaborating community. attachment learning from and with others, and for initiatives with others? exercising creative team Context-based track leadership [post of responsibility]. College responsibilities Ordinands share leadership by actively Tutor group Have I looking for and recognising the gifts of Missions experienced – or others. They … Placement observed – releasing others to are able to release and enable others to Placement lead? How will I fulfill their calling to ministry and Missions develop this skill mission. Tutor group in my ministry? College responsibilities

G. VOCATION AND MINISTRY WITHIN THE CHURCH OF ENGLAND At selection: At ordination: Addressed through Questions to consider Candidates have an inner Ordinands believe themselves to be Prayer How would I sense of call that is called by God and the church to Spiritual direction articulate my confirmed by others, that ordination in the Church of England. Tutorials vocation now? shows commitment to the They … Life and Service How has your Church of England and that understanding shows how their vocation and expression of has changed them. They … it changed during my training? have understanding of are able to articulate their calling to Self-assessment for ministry within the Church of discipleship and to ordained ministry bishop’s report England. within the Church of England. Title post search have knowledge and understand aspects of the history, Life and Service What have I understanding of the Church diversity and contemporary challenges of Federation life and learned about the of England and show the Church of England and the Anglican worship CoE and the willingness to work with its Communion worldwide. Placement and Anglican diversity. attachment Communion that will influence my have a realistic vocation that understand the sacrificial nature and Life and service ministry? demonstrates fulfilment of theological underpinning of different Classes in the selection criteria for ministries in the Church of England and ecclesiology, How am I being ordained ministry within the of the ordained ministry to which they mission, fresh equipped to form Church of England. are called within the breadth and expressions fruitful diversity of a mixed economy of Community life partnerships traditional and fresh expressions of among the church. diversity and mixed economy of expressions of the church?

Ordinands are rooted in corporate Daily office How does the worship in the traditions and practices Life and service daily office form of the Church of England. They … Attachment and and transform placement me? How does it shape the ministry understand the Church of England’s role Attachment and and mission of the and opportunities for Christian ministry church and social church? and mission in a range of public settings, context placements

agencies and faith communities, What public including schools. settings for ministry and mission have I experienced – and what experiences do I still need to have and learn from? Candidates’ vocation is Ordinands are ready to be accountable Tutorials How do I informed and obedient. and obedient in receiving and Spiritual direction understand exercising ordained ministry as a Life and Service accountability and deacon within the Church of England. obedience in my They … future ministry? understand the significance of the legal, Canon law studies canonical and administrative (Life and Service) responsibilities of the newly ordained Placements within a mixed economy of church. are able to apply the methodologies of Placement What further skills theological reflection and reflective supervisions and do I need to practice habitually and effectively to assessments become a habitual themselves and their ministry. theological reflector and a good supervisor of others?

ORDAINED PIONEER MINISTRY At selection: At ordination: Addressed through Questions to consider Pioneer ministry candidates Pioneer ministry ordinands’ approach Spiritual direction How would I have a clear vision of the to mission and ministry beyond the Pioneer / FX articulate my place of their envisaged existing church is particularly flexible, placement vocation as a ministry within the wider resourceful, innovative and Tutorials pioneer minister – church’s response to God’s entrepreneurial. Thriving in unfamiliar and has this mission to the world and a cultures and contexts, they … changed during demonstrable track record my training? of innovation and initiative. They … have demonstrable self- understand and are involved in the Pioneer ministry motivation and a realistic praxis of planting fresh expressions of Life and Service and informed vocation to church. Church planting plant fresh expressions of and FX studies church within contemporary culture.

have well developed abilities are unafraid to take risks in developing Placement How have I to initiate change and enable enterprising forms of mission. learned from others to face it in a flexible, both success balanced and creative way. and failure in risk-taking in are capable of learning from both Placement relation to fresh failure and success. supervision and expressions of reflection church? understand and practice the FX perspective on What contextualisation of liturgy, sacrament studies in liturgy, opportunities and the ministry of the word, and the worship, have I had to role of the ordained minister in this. preaching, biblical practice studies, contextualisatio ecclesiology and n of worship? sacramental How has this theology affected my understanding of priestly ministry? have the capacity to are able to disciple and nurture the Life and Service Have I had evangelise beyond the faith of adults and children in fresh Christian opportunities to culture of the church. expressions contexts. education studies teach and nurture new and unchurched Christians? How do I want to develop further in this area? understand how to develop sustainable, Pastoral studies Am I developing a personal and communal support in a Spiritual direction network of fresh expression context within a mixed Reflection on pioneer economy. placement practitioners? Tutor group How will I sustain this?

Appendix 2 Office World

The information provided in this section is designed to enable you to lead worship with confidence and an appropriate sensitivity to a variety of different contexts. Although the guidance offered is often direct and to the point, it is important to remember that a Theological College is a place where one discovers that our mistakes are often the most valuable source of learning!

Running Orders Morning Prayer (Common Worship)

In addition to this running order please consult especially the guidance on Music, Intercessions and the Calendar in the ‘Abouts’ section. Morning Prayer takes place in All Saints Church on Thursdays.

Choices to make when planning the Office

The Officiant is responsible for choosing the following and notifying the chapel musicians well in advance as required (see About Music, below). The Tutor Group on duty must enter their music choices on the chart in the sacristy by the Thursday ten days before their duty starts.

¶ An Office Hymn of not more than 24 lines (repeated lines and choruses count each time they are sung). (On occasions when even unaccompanied singing is not possible the Invitatory (opening) Psalmody (ordinary time) or Berakah Prayer (“Blessed are you”) (seasonal time) provided may be used.)

¶ A sung Benedictus, from Office World

¶ An offertory hymn if the Eucharist follows the Office

Choices should take account of the length of the psalmody, the readings and the intercessions and any introduction or Vita (Saint’s life) so that the whole office ends by 8:00am, or only slightly thereafter if the psalmody and readings are long.

Setting up

Before 7am the Officiant and reader should ensure that the correct lights are put on (see note next to light switches – located at the foot of the stairs to piano loft), the door to Chapel is not locked but is closed, the altar and credence table are prepared if a Eucharist follows the Office, the hymn board is prepared. To get all of this done you will need to be in the chapel at 6.45am. The bell is rung by the reader (one set of three rings) for Meditation at 7.10am – use the clock in the Sacristy.

The hymn board should display

¶ The page number where the Office text being used begins

¶ The number of the opening canticle or Office hymn

¶ The number(s) of the Psalms

¶ The Old Testament canticle if it is not the one set for the day

¶ The number of the sung Benedictus

¶ The number of the Offertory hymn if the Eucharist follows the Office.

At the end of meditation (7.35am) the bell should be rung for Morning Prayer (three groups of three rings) by the reader, additional lights put on, and the candles lit on the altar remembering to light the right hand (epistle) candle (as you face the altar) first. The officiant must compare her or his watch with the chapel clock to ensure the timing of the bell and start are accurate.

Order of Service

Any special instructions or introduction to the Office, (for example if it is a Feast Day and there is time to read a saint’s Vita) should be given before the Office begins. See About Vitae.

The Preparation

¶ The officiant knocks on the desk three times and all stand. The opening responses are used and a hymn is sung. ¶ The opening prayer (“the night has passed…”) is not said.

The Word of God

¶ All sit for the appointed psalmody. The officiant announces “Psalm X” and says the first half verse; then psalms are said from side to side, quietly and with a pause of about two seconds where indicated in each verse. There should be no pause between one verse and the next. The Gloria is said by all without pause at the end of the last Psalm. Refrains and psalm prayers are not used. If additional psalms follow they are announced and said in the same way.

¶ Officiant and congregation remain seated for the first reading. This is followed by 30 seconds of silence. There is no liturgical conclusion to the reading. The reader introduces the reading by only announcing the name of the book, followed by “chapter X, verse Y”.

¶ All are seated for the Old Testament Canticle. The officiant reads the first half of the refrain, and then the congregation join in to complete the refrain. The officiant then says the first half-verse of the canticle and the rest is said together by all.

¶ The New Testament reading is read, followed by 30 seconds of silence. Use a watch to time the silences after the readings; otherwise the silences are inevitably too short.

¶ The officiant leads the Responsory after which all stand

¶ The Benedictus is sung, introduced by pianist or Cantor. The refrain is not used.

The Prayers

¶ The officiant says, “Let us pray” (and nothing else) and all kneel.

¶ The prayers should normally be in a form devised by the officiant. In cases of necessity (e.g., a last minute substitute Officiant) they may follow one of the forms provided in Common Worship. They should include intentions as e-mailed in e-notices. The advice given in Intercessions, below should be followed.

¶ These prayers end with the collect for the week or for the Feast or Festival if appropriate, rather than the collect which is provided as an alternative in Daily Prayer.

¶ The Lord’s Prayer is said, either in its traditional or modern form. Take care to use the appropriate introduction so that the congregation know which form you are using. (“Bold” or “confident” signals traditional form.)

¶ The Office ends with the Conclusion as set. (Take care that you are on the right page for the morning or evening office or you may use the wrong conclusion.)

¶ Remember – Thursday morning includes intercessions from All Saints and the board outside Chapel.

Special Instructions for Red Letter Days

Days labeled in red in the CW lectionary or the CW Calendar are observed as Festivals generally from the previous evening; they have their own readings and should be celebrated at Morning Prayer, Evening Prayer and the Eucharist with appropriate hymns and intercessions.

Thursday Mornings

Intercessions must include the House Intention of the day and prayer requests from the board outside chapel and the book in All Saints. There is usually no time for any other intentions. Evening Prayer (Common Worship)

In addition to this running order please consult especially the guidance on Music, Intercessions and the Calendar in the ‘Abouts’ section as well as the special instructions for Mondays and Tuesdays.

Choices to make when planning the Office

The Officiant is responsible for choosing:

1. Whether to use

¶ during ordinary time

an Office Hymn (see Music) of no more than 20 lines

or the Invitatory Psalmody provided or a substituted canticle

¶ in seasonal time

an Office Hymn of no more than 24 lines

or the Berakah (“Blessed are you”) prayer of thanksgiving provided

2. Whether the Magnificat should be said as printed in the text of the Office, or sung using a setting from Music for the Offices. (But see special provisions for Mondays.)

Setting up

The reader is primarily responsible for setting up the chapel for services, but between them the officiant and reader should ensure that the correct lights are put on (see note next to light switches located at foot of stairs to piano loft), that the chapel door is closed but not locked, that the candles on the altar are lit, that the altar and credence table are set up if a Eucharist is to follow the Office, and that the hymn board is correctly prepared.

The bell is rung in the usual form (three groups of three rings) by the reader, five minutes before the Office begins (6pm unless otherwise stated).

The hymn board should display:

¶ The page number of the Office text being used

¶ The number of the Office Hymn (or alternative opening canticle)

¶ The number(s) of the psalms

¶ The New Testament canticle if it is different from the one set

¶ The number of any sung Magnificat ¶ The number of the Offertory Hymn (if a Eucharist follows).

Order of Service

See also Special Instructions for Mondays and Tuesdays

Any special instructions or introduction to the Office (for example if it is a Feast Day) are given before the Office begins. See About Vitae.

The Preparation

¶ The officiant knocks on the desk three times and all stand. The opening responses are used and a hymn or canticle is used.

¶ The prayer “that this evening may be holy…” is not said.

The Word of God

¶ All sit for the appointed psalmody, which are said as at Morning Prayer.

¶ Remain seated for the first reading, which is followed by 30 seconds of silence. The reader announces the reading simply by book, chapter and verse. There is no liturgical conclusion/response to the reading ¶ All are seated for the New Testament Canticle, led as at Morning Prayer

¶ The second reading follows, and then 30 seconds silence.

¶ The Responsory is used, after which all stand.

¶ The Magnificat is either said together, with the set refrain precented as for other canticles, or sung without the refrains. The optional refrains for festivals are not used.

The Prayers

¶ The officiant invites the people to kneel with the words “let us pray” (and no other words).

¶ The prayers should be in a form devised by the officiant, or in cases of necessity may follow one of the forms in the intercessions section of Daily Prayer. They should include the intentions printed in the e-mailed senior student’s notes.

¶ The Collect is either that of the day, or the Feast or Festival if appropriate.

¶ The Lord’s Prayer is said, in either its traditional or modern form. Take care to use the appropriate introduction.

¶ The Office ends with the conclusion as set. (Take care to read from the conclusion for evening, not morning prayer.)

Special Instructions for Monday and Tuesday Evenings

Please note that on Monday Evenings, in order to accommodate the Music practice session, Evening Prayer is said in a shortened form as follows:

¶ There is no Office Hymn or Invitatory Psalm or Invitatory Canticle. As appropriate, an Ordinary Time (CW pp 109-110) or Seasonal Berakah Prayer may be said by the officiant after the opening responses. The psalms then follow immediately.

¶ The Magnificat is always intoned.

¶ The Intercessions consist of the intentions (from Westcott Weekly) and a moment of silence only.

On Tuesday Evenings when there is a Sermon:

¶ The preacher may choose a hymn to be sung after the Magnificat and before the sermon. The officiant should approach the preacher to ascertain which hymn, if any, they would like.

¶ The sermon comes after the Magnificat and before the intercessions. The reader is responsible for taking the legillium to the front of chapel during the Magnificat.

Special Instructions for Wednesdays and Fridays: the Book of Common Prayer

Evening Prayer on Wednesdays and Fridays is in accordance with the order in the Book of Common Prayer (see Running Order, below).

On the assumption that there will always be a pianist it is always to be sung on Wednesdays.

On Fridays members of the house may either attend Evening Prayer in chapel, attend it elsewhere or say it privately.

Tutor Groups should organize an officiant and a reader as usual. The officiant should confer with the Chapel Musicians as to whether a pianist will be available. If there is no pianist the officiant may act as or obtain the assistance of a cantor or say the office without music.

Evening Prayer (Book of Common Prayer)

Calendar: The Common Worship Calendar continues to be used for all Chapel Services.

Collects are taken from the Prayer Book. On Lesser Festivals where there is no provision in the BCP, Officiants may archaize the modern language collects. Traditional Language versions of collects for Major Festivals not included in BCP provision are found in the black CW ‘core’ book p. 499f. There is also a CW book of collects in traditional language kept in the sacristy. In Advent and Lent the collects for the first Sunday or the collect for Ash Wednesday (as appropriate) follows the collect of the day (and is followed by the second and third collects of Evening (or Morning) Prayer).

The Lectionary continues to be that of Common Worship as for the rest of the year.

Bible Translation: The AV (King James) translation is used. Readers will need to practice and should if possible arrange for someone else to hear them read it as part of their preparation.

The Psalms are said from the BCP Psalter

Inclusive Language: The ethos of every service should be inclusive. Nevertheless, texts from the BCP and Common Worship are used as printed. Prayers composed or extemporized by officiants should be inclusive.

Evening Prayer begins with an opening sentence and “O Lord, open thou our lips” and includes an Office Hymn. The Officiant sings the Office (unless no musician is available). Either or both the Canticles are sung to the settings in the BCP section of Office World. The preces, responses and lesser litany are sung. The eucharist which follows Evensong on Wednesdays is according to CW not BCP.

The Order of Service

Sentence perhaps from the reading or psalm

Preces sung or said, all standing

Office Hymn chosen by the Officiant, standing

Psalmody from the BCP psalter and cycle, sitting

OT reading from CW lectionary

Magnificat sung or said, standing

NT reading from the CW lectionary

Nunc Dimittis sung or said, standing

Apostle’s Creed said, standing

Lesser Litany sung or said, kneel after “Let us pray”

Lord’s Prayer sung or said

Responses sung or said

3 Collects sung or said (additional collect during Advent and Lent)

Compline

Compline is always sung on Thursdays in All Saints, and usually on other days in the College Chapel. When sung, it is led by an officiant and cantor. The officiant sits on the right side of chapel and the cantor on the left.

The officiant leads:

 The introduction to the Office and the appropriate Office Hymn

 The reading

 The responsory

 The concluding prayers

The cantor leads:

 The psalms of the day

 The versicle “keep me as the apple of your eye”

 The appropriate setting of the Nunc Dimittis

Instructions about the level of lighting are given by the chapel light switches.

The psalms of the day are introduced by the antiphon which the cantor sings alone up to the * with the congregation joining in thereafter. On Thursdays, the cantor sings alone the first half of the verse of each psalm before being joined by those sitting on the cantor’s side. The two sides then continue to alternate until the Gloria which all sing together.

On all other evenings the singing of the psalm verses alternates between the cantor and the congregation with the cantor singing verse one, the congregation, verse two and so on with all joining in the Gloria.

At the end of the psalms, the antiphon is repeated and is sung all the way through by all. If an address should follow Compline, there may be a hymn and/or reading between the two. The officiant should consult the speaker or the chaplain to see if a particular hymn has been requested.

Compline may conclude with the singing of the Salve Regina or the Anthem to the Theotokos (p. 33). The decision to use one of these Final Antiphons is at the discretion of the Officiant. Its use is encouraged on Feast days of the Blessed Virgin Mary; it should be used sensitively and with consideration, especially for visitors from other traditions.

Compline is a night time Office, and is supposed to compose and quieten the soul before sleep. It should therefore be conducted in a gentle, spacious and unhurried manner. Hymn, psalmody and final antiphons should be sung clearly but quietly.

Serving at the Daily Eucharist

At the daily Eucharist the officiant at the office is normally the server and the reader administers the second chalice.

Before the Office

Remove the dust cover from the altar and place it in the sacristy, not on one of the chairs. Place cushion or bookstand (depending on President) and appropriate missal on altar.

Prepare the credence tray with:

2 Chalices with purificators

Small Ciborium with paten and priest’s host (and three gluten free wafers), pall and corporal (folded on top so that it opens like a book and spreads to make a tablecloth for the sacred vessels, i.e. with the embroidery facing upwards when it’s open, not when it’s folded.)

Host box with at least 30 people’s hosts, stacked in fives

Cruets of wine and fresh water

Lavabo bowl and towel On the vesting press in the Sacristy lay out a chasuble and stole (colour of the day – see lectionary for colour)

Mark the Gospel reading in the legillium Bible and prepare to read it.

If appropriate, put out the box for shorter celebrants.

Entrance

If you are the Officiant, meet the President in the Sacristy immediately after the Office ends. When the vestry prayer has been said, ring the bell outside the Sacristy once, lead the President up the aisle carrying the Bible in front of you, held at chest to head height. At the chancel step, move to the right. Do not bow with the President because you are carrying the Gospel Book. Go to the bench in the right hand (epistle) side of the Sanctuary and place the Bible on the bench or continue to hold it in front of you. Do not place it on the floor, now or after reading it.

After the Absolution

Read the gospel from the centre of the aisle before the chancel step. Hold the book before you ceremonially with both arms slightly extended and so that you can read with head level.

Introduce the reading with the Common Worship formula, “Hear the gospel of our Lord Jesus Christ according to…”

Replace any opening pronoun with the appropriate noun i.e. “Jesus said “ rather than “He said”. End with “This is the Gospel of the Lord” and return to your seat.

Offertory (after the peace)

At the beginning of the hymn (if there is one) go to the credence table and:

Hand the President the ciborium and paten. Bow (as a rule it is appropriate to bow after offering anything to, or receiving anything from the President, to mark the completion of that ‘transaction’);

Hand the President the two chalices and purificators;

If there are more than four communicants, open the host box and hold it so that the President can take extra hosts.

Remove the stoppers from the cruets. Take the wine in your right hand and the water in your left, with the handles facing away from you so that the President can easily receive each cruet by its handle. As the President takes each cruet, transfer the other one to your right hand (s/he will return them to your left hand). The President may bless the water with a simple sign of the cross before taking it. When both cruets have been returned to you, bow and replace them on the credence.

Put the lavabo towel over your left wrist, the bowl in your left hand and take the water cruet by the handle in your right hand. Pour a little water over the President’s fingers into the bowl. Bow and return them to the credence.

Replace stoppers. Remain in the sanctuary standing for the Eucharistic Prayer.

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Communion

During the Agnus Dei move, with the Reader, to stand in front of the aumbry, facing the altar. The President will administer the sacrament to you both and leave you with a chalice and purificator each. Administer the chalices together, to each consecutive pair of communicants along the line. Use words of administration equivalent to those being used by the President (i.e. if s/he is using BCP words you should use them too). Once all have been given communion, go together to the right (liturgical south or epistle) side of the altar, hand the chalices and purificators to the President. Taking your lead from the President, bow or genuflect as appropriate. The Reader returns to their place.

Ablutions

Remove the stopper from the water cruet. Holding it in your right hand by the handle, pour water into chalice/ciborium/paten as directed by the President. Some priests may hold their fingers together over the chalice for you to pour a little water over so be prepared for this. Receive the chalices and ciborium from the President and replace them on the credence table.

Dismissal

Leaving the Bible carefully on your bench, descend the step simultaneously with the President, meet the President at the step, bow together and lead out to the Sacristy. Remain there for the vestry prayer.

After the service

Ensure that all vessels, books, hymn board etc are returned to the Sacristy. Clean the vessels with water and leave the purificators to soak in the bowl of water by the sink. Return silverware to the safe. Replace vestments in the vesting press, put the red dust cover back on the altar.

Abouts

About All Saints Church

Worship normally takes place here on Thursdays. There are occasional variations to this pattern - in particular during the last weeks of Michaelmas term. The All Saints wardens will notify the House about these as necessary. They should also be consulted about arrangements for setting and tidying up. Leading and reading in All Saints requires good voice projection. It is advisable to do a trial run with someone listening to your voice and giving feedback.

About the Apocrypha

Anglican liturgy continues the tradition of the Church in including liturgical readings from the Apocrypha. Although CW offers alternatives, at Westcott the Apocryphal reading is used where it is the first alternative given in the lectionary. Be sure you know where to find Apocryphal readings in the Bible that you are actually going to use (some Bibles do not even include them; Roman Catholic Bibles include them amongst the Old Testament books; some other Bibles included them in a separate section).

About the Back Row

The back row is a place of comfort and refuge for latecomers and people feeling unwell or liable to coughing. It is also occasionally needed by parents. It should be left for people in temporary need and not become anyone’s regular seat simply out of preference. About Berakah Prayers

These are prayers that begin the Jewish formula “Blessed are you, O Lord our God…” and bless God for things - light, water, oil, bread, wine, etc. In the office they can be used as an introduction when the normal hymn

101 cannot be sung. In Ordinary Time see p. 109 of Daily Prayer, in Seasonal Time see the appropriate seasonal office.

About the Calendar

The House follows the Calendar in the Common Worship Lectionary, regardless of whether the rite being used is CW or BCP. The Common Worship Lectionary is also followed, including the CW psalmody.

Ordinary Time and Seasonal Time: Daily Prayer has Ordinary Time provision for weekdays from Pentecost to All Saints Day and for weekdays from the Feast of the Presentation (2 February) until Ash Wednesday. Seasonal time provision is used during the rest of the year. In Westcott Chapel Feast Days are observed using the office for Ordinary Time or one of the Seasons, depending upon when they occur. Special seasonal offices are not used for Feast Days—e.g., the office for the Incarnation is not, at Westcott, used for the feasts of the Blessed Virgin Mary, although this is an option according to Daily Prayer.

Principal Feasts (or BCP “Red Letter Days”): are denoted by bold type in the Lectionary. On their eve, the special psalms and readings in the Lectionary should be used together with the Collect for the Feast or Festival.

Principal Feasts transferred for Westcott Observance: Where a major feast has been transferred to a Thursday Evening (in order to be observed together by the Westcott community) that occasion is treated as the first evening of the feast and the following day (normally Friday) is kept as the feast day. If a Sunday observance is anticipated at Westcott on a Thursday the Chaplain should be consulted about arrangements for the Friday.

Lesser Festivals (denoted by normal type in the Lectionary): the Office is of the season or the weekday but with the Collect of the Festival replacing that of the week.

Commemorations (denoted by italic type in the Lectionary): no change is made to the Office, except for an optional commemoration in the intercessions.

Any of these occasions may be marked by some words of introduction before the Office begins and in the case of by suitable intercessions, hymns or canticles. But see About Vitae.

Ferias: are days that are not Festivals. Greater Ferias are ferias that take precedence over lesser feasts for seasonal reasons (e.g., weekdays in Lent).

About Chapel Musicians

The Chapel Musicians make a generous and important contribution to college music.

Please remember that they need to be given timely notice of ordinary arrangements and consulted about unusual arrangements. Musicians normally need time to practice.

The Chapel Musicians are happy to be consulted and to help choose music or learn how to sing services (BCP Evening Prayer or Compline) as officiant or cantor.

About Collects

Only one collect is used as “The Collect” for the CW offices. Occasionally it is appropriate to use additional collects in the intercessions. This should be done sparingly, for reasons of time.

The Collect must be Collect of the Sunday on ferias and the Collect of the Feast or other observance when appropriate. (In the first week of Lent the Collect changes from the Collect for the Sunday to the collect for Ash Wednesday.)

Use of the collect printed in Daily Prayer for the weekday or seasonal office should be resorted to only in cases of urgent necessity.

Collects for seasons (the ‘normal’ collect of the week) and for festivals can be found in the Collect section of Daily Prayer. There is also a Book of Additional Collects which can be found in the Sacristy and can be used appropriately in accordance with the Calendar at the officiant’s discretion. 102

When using the BCP during Advent and Lent, officiants should be alert to the rubrics regarding the use of the Collect for the First Sunday in Advent and the Collect for Ash Wednesday; in Advent and Lent two collects are used, of the day (Sunday or feast) and of the season (Advent or Ash Wednesday).

About Copyright

No music in copyright may be photocopied except music covered by the College copyright licences, or by permission of the composer. The House holds CCLi, MRL and Calamus licences to enable the copying of hymns and hymn music. The CCLi number is 218767, the MRL number is 861200, and the Calamus licence number is 2271. Hymn words and/or music should only be copied in conjunction with the Chapel Musician responsible so that the House’s quarterly return can be submitted to the licensing authority. When a copy is made the licence number must always be added at the bottom of the copy. Please see the CCLi and Calamus websites for details. The Chapel Musician responsible will be able to advise further on this.

About Hymns

Their language should be inclusive (often simply omitting an awkward verse can achieve this).

Their length must be 20 lines or less for offices and as appropriate for Eucharists.

They should reflect the season or feast.

Office hymns should normally be straightforward praise for creation or redemption or appropriate to a festival or seasonal observance. Offices are not normally occasions for devotional choruses or very personal devotional expression.

About Incense

Incense may be used at the discretion of the Principal.

About Inclusive Language

Westcott House and the Cambridge Theological Federation are committed to the use of inclusive language in worship (see Federation website for federation-wide policy).

As individuals, and as a community, we are shaped by the language we use. This is nowhere more true than in worship. We therefore seek in our worship, continually to affirm that the Gospel is good news for both women and men and that one sex is not privileged above the other. To do this, Westcott and the Cambridge Theological Federation are committed to the use of gender-inclusive language in worship.

Our attempt to be an inclusive community is not limited to gender and considerations of respect and sensitivity should be exercised towards any that might be marginalized by our worship.

A major exception to the inclusive language policy is authorized texts. In particular, all BCP texts and biblical texts from the AV and the NRSV are read as printed. Common Worship texts should also be read as printed (but have already been fairly thoroughly inclusivised - except for the glass ceiling on occupations for women in the CW psalter). After a long period of experiment, we no longer alter printed hymn language to inclusivise it.

Inclusivising in Westcott chapel is a practice in awareness and hospitality. It sensitizes us to exclusive discourse not merely in pronouns but in stories and prayers and in other ways, e.g., references to universities that inappropriately exclude relevant universities other than Cambridge.

It is particularly important to avoid exclusive language when leading intercessions.

About Intercessions

1. Plan them to take account of the content and length of other elements in the office: the hymn, the psalmody, the readings and the intentions, as well as the feast or season, when appropriate.

2. Office intercessions can be focused, specific and from the heart; they are not required to cover the world, the church, the sick and the dead every time, as in the Eucharist. Nor are they required to

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cover all needs and all people every time. It is not usually helpful to specify every single part of the world you know to be in need.

3. Westcott office intercessions need to be much shorter than Sunday evensong intercessions.

4. Keep them simple using as few words as possible

5. Allow space for people to make the prayers their own. A good pattern is bidding – silence – prayer or response. 6. Be very sparing indeed with the use of extra Collects and long set prayers.

7. Be careful in your use of words. Consider whether to say, “we pray” (addressing God) or “let us pray” (addressing the people). Either way, be consistent. Distinguish between people or causes we pray for and situations we pray about.

8. Never use intercessions as a way of preaching, haranguing or scoring points. In mentioning concerns leave people room individually to hold before God differing views about them.

9. Consider what is going on in the world around, at all levels. The great danger in Westcott intercessions tends to be inward-looking churchiness.

10. It is often appropriate to take up a theme suggested by one of the set psalms or readings: have a look at these as you prepare the prayers.

11. Avoid limiting your prayer to “all Christian people” if at all possible.

12. Do not be shy of praying for the departed.

13. Plan intercessions with humility as a way of helping people pray, not as a display of wide concern, pastoral insight or facility in Tudor English.

14. Do not add comments to prayers about people listed in the intentions—in a community the friendly practice of complimenting people tends to escalate into meaningless effusion.

15. Use the word “all” for emphasis rather than generic identification—“those suffering in the famine in X” means the same as all those suffering in the famine in X.

16. Avoid giving out rubrics in the intercessions. “We will now take a moment [trivializing word] to pray for…]” sounds odd amidst prayers addressed to God. Something like “In silence before you we hold up the concerns on our hearts” might be better.

About Liturgical Posture

Officiants, readers, servers, vested preachers and anyone else acting in a “clerical” role should move, stand and sit with gracious formality, sitting knees uncrossed, back straight and, in the sanctuary, back not leaning against a chair or the wall. Empty hands should be joined when standing, rested on lap or knees when sitting. When leading or reading the head should be held as level as possible (i.e. one should not read or pray into one’s book or script but proclaim outwards to be seen, heard and received by the congregation). Kneeling should be upright (i.e. one should not be not sit on ones heels). With practice it is possible to do these things in ways that look attentively relaxed and natural. People sitting directly in front of officiants should be careful not to impede them by their own posture. Postures and gestures of deacons, subdeacons and other servers in the Sanctuary should conform with those of the President.

About Music

Hymns are and canticles are sung either accompanied or unaccompanied.

Unaccompanied hymns and canticles can be started by the officiant or by someone else as requested by the officiant in advance.

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Officiants can arrange for music to be accompanied by the Chapel Musicians by entering the music they have chosen on the list in the Sacristy by noon on the Monday before the week in which your tutor group is on liturgy duty (music may be chosen for you if you have not indicated your plans by then).

Music at Evening Prayer is optional and if used it is often unaccompanied. There is always a pianist on Wednesday evenings when the Eucharist follows the Office. On other days the Officiant needs to make arrangements for a pianist if music is to be accompanied. Alternatively, a Cantor may be found, or the Officiant may lead their music.

Should there be a need to practise music at the Liturgy Preparation session that follows Monday Evening Prayer, the chapel musicians should be notified about this by the Monday of the week previous.

For Community and Festal Eucharists, it is the responsibility of the Tutor Group or Festal Eucharist Group to choose their own music and to find pianists and other musicians. Please feel free to consult the Chapel Musicians well in advance if you need advice on this. If you would like the Choir to sing at a service, please consult the Chapel Musicians as soon as you can to check whether this will be possible and to discuss the music choice.

Each piece of music reproduced in Office World has a letter and a number by which it can be identified on the hymn board:

W includes Psalms and canticle settings, some of which are seasonal. Most of the W music requires a pianist and/or Cantor. Please consult the Chapel musicians if in doubt of this.

B settings for the Benedictus to be used in the Morning Office except during BCP season. B1 and B10 are plainsong settings requiring a Cantor. B2-B7 are Anglican chant settings B8, B9 and B11 are responsorial settings requiring a Cantor and a pianist.

M settings of the Magnificat, which can be used in the Evening Office if desired. Because we do not always have a pianist at the Evening Office, these settings are unaccompanied but they do require a Cantor. Please ask the Chapel Musicians for advice if you do not wish to Cantor yourself.

Musical Resources for the BCP

The music for the Preces, Lesser Litany and Responses used at the BCP Evening Prayer. The Chapel Musicians are happy to help you learn to sing these parts if you require assistance.

Six Anglican Chant settings of the Magnificat (M1-M6) and four settings of the Nunc Dimittis (N1 -N4). Please note that only settings in the BCP section should be used with BCP offices.

About Psalms

Psalms are said according to the Common Worship Psalm Cycle. “Glory to the Father….” is said together after the last psalm. Refrains and Psalm prayers are not used.

About Refrains (antiphons)

Refrains are used with said canticles, not with Psalms or sung canticles.

About Readers and Readings

All Readings are taken from the lectionary. Readers should replace ‘he’, ‘she’, ‘they’ at the start of the reading with the appropriate name(s, e.g., “Jesus”, “The Disciples”. If the reading begins in the middle of a speech, say who is speaking to whom (e.g., “Jesus said to the crowds…”). The NRSV is used for modern language services and the Authorised Version is used for BCP Offices. The Lectionary includes readings from the Apocrypha, with alternatives. Choose the Apocryphal reading, not an alternative listed after it—see Apocrypha, above.

Office Readers should announce readings simply by giving name of biblical book, chapter and verse (but in announcing use, “Gospel”, “Letter”, etc. where appropriate rather than “Book” which for the NT is used only

105 with reference to Revelation). Precise instructions for announcing CW and BCP Office readings are given on the card on the lectern.

The reader at the daily Office has duties that include setting up and clearing chapel and administering the chalice at a eucharist which follows immediately after an Office.

Readers should prepare their readings in advance.

Readings at the Eucharist are announced as follows: Common Worship For OT, Acts, Revelation and Epistles “A reading from the Book of/Letter to..” For the Gospel, “Hear the Gospel of our Lord Jesus Christ according to Matthew/Mark/Luke/John”

Note that in the CW Eucharistic rite chapter and verse are not given out.

Book of Common Prayer ‘The Epistle/portion of Scripture appointed for the Epistle is written in the xth chapter of the Second Epistle of St Paul to the Corinthians/the Acts of the Apostles, beginning at the yth verse’ and ‘The Holy Gospel is written in the xth chapter of the Gospel according to St Matthew/Mark/Luke/John beginning at the yth verse’. Think of the word “gospel” hear as meaning “good news”, not as referring to a book.

About Red Letter Days

Days labeled in red in the CW lectionary or the CW Calendar (see your Core Book) are observed as Feasts generally from the previous evening; they have their own readings and should be celebrated at Morning Prayer, Evening Prayer and the Eucharist with appropriate hymns and intercessions.

Red Letter Days normally start with a first evensong the previous evening, especially if the Lectionary provides propers for this.

There will usually be a Festal Eucharist which replaces either Morning Prayer and the Eucharist or Evening Prayer and the Eucharist depending on the day of the week. The liturgy for Festal Eucharists is the final liturgy included below.

About Vitae (Saints’ Lives)

When time permits (check the length of psalmody and readings and adjust the intercessions) an office on a Saint’s Day may be introduced with a brief reading of the appropriate Life (Vita) from Exciting Holiness or words researched and composed by the officiant to similar effect and of no greater length.

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Appendix 3: Attachments

Ordinands’ involvement is expected to be a maximum of two out of three sessions on a Sunday and up to three hours (inclusive of travel) during the week engaging in pastoral, teaching and mission activities. Attachments run only during term time and the ordinand should negotiate one weekend off from the Attachment during each term. All ordinands are highly encouraged to maintain contact with their home/local worshipping congregation throughout the vacations and especially at Christmas and Easter.

The Attachment Supervisor

While on attachment, you will be supervised by the incumbent, assistant priest, dean or chaplain. This supervisor will assist you in exploring the nature and challenge of Christian ministry in the local setting. He or she will draw up a working agreement with you, meet with you at least once a term to help you process and reflect, and write a report on your participation in the context at the end of each Lent term.

The Working Agreement

Attachments begin with an ordinand and the supervisor establishing a Working Agreement. It is your responsibility to meet with your supervisor to complete this agreement and return a copy to the Director of Pastoral Studies within the first two weeks of the attachment. Formulating the agreement requires a balance between willingness to invest in the experience and vigilance about the boundaries of time (including time for travel). The Attachment Working Agreement form is found online (www.westcott.cam.ac.uk/admin- documents).

The Supervisor’s Report

Supervisors write a written report on your participation in the Attachment. It is your responsibility to ask your supervisor to complete and submit this report, and if necessary, to offer a friendly reminder that it needs to be completed. The supervisor should submit the report to the Director of Pastoral Studies by the end of the first and second Lent Terms. Attachments run until the end of the Easter Term, but the report must be received by the end of Lent Term so that your tutor can refer to it when writing your Bishop’s Letter.

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Appendix 4: Church Context Placements

The Church Context Placement is a period of full-time engagement in a church context. It is a requirement for ordination that ordinands spend a substantial period in parish-based ministry during their formation. It is intended to combine hands-on involvement with shadowing the work of the parish priest or others in the ministry team. For those training to be Ordained Pioneer Ministers the placement will be in the context of a fresh expression of Church life.

This placement is full-time for 10 weeks in term or 8 weeks in the summer vacation. Placements normally take place in Manchester and are overseen by the Rev’d Simon Gatenby, the Westcott House Tutor at Manchester. Exceptionally, for those whose family or personal circumstances prevent them being in Manchester for a term, provision will be made for a placement in a parish or group of parishes in the Diocese of Ely or in their home diocese (in the case of weekly boarders). Unless an ordinand’s academic pathway precludes taking a term away from your studies you will be expected to undertake a placement during one of the three terms of the year rather than during the summer vacation.

Aims and Objectives of Placements

 to give the ordinand a feel for the ordinary routine of a parish and of the life, ministry and mission of the church and her ministers

 to provide an opportunity for contextual theology which marries studies with pastoral practice and is attentive to the social, political and economic setting and the interaction of church and community

 to foster growth in insight, pastoral sensitivity and the acquisition of liturgical and ministerial skills

 to foster greater integration between a life of study, service and prayer •

 to assist the ordinand in the process of discernment for future ministry  to include the local church in formation for ministry through the collaboration of the host parish, local clergy (supervisor), ordinand and college

Manchester Placements

The Westcott in Manchester Project was born out of Faith in the City (1985: Archbishops’ Commission on Urban Priority Areas, Church House Publishing). In recent years, it has undergone a significant review process which has resulted in the establishment of a partnership between Westcott House and the Diocese of Manchester. The placement runs either for a full term or for eight weeks in the summer vacation.

The fundamental philosophy which underpins the placement is to develop ordinands’ ability to engage with contextual theology in a collaborative setting. Through engaging with the social, political and religious realities in a contemporary urban setting, ordinands will be offered an opportunity to grow in reflective pastoral practice. The placement puts emphasis on collaborative models of ministry and praxis of which the shared life of the resident household is an integral part.

On successful completion of the Manchester placement ordinands will be able to:

 identify key issues of relevance to ministry (lay and ordained) in urban ecclesial communities.

 develop and express an understanding of God informed by the experience of life in an Urban Priority Area.

 demonstrate an ability to work with colleagues in the task of integrating academic perspectives with ministerial perspectives.

 demonstrate an ability to explore the secular world within which Christian faith seeks expression.

 demonstrate a growth in understanding of the process, impact and consequences of exclusion.

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 show a growth in understanding of themselves as future Christian ministers expressed through independent work on placement, development of a sustainable spirituality and capacity for theological reflection and realistic patterns of self-care.

Exceptional Placements

In exceptional circumstances placements may be arranged in locations other than Manchester:

 to meet family needs (married ordinands living in Cambridge will normally be on placement in the Cambridge area; weekly boarders will normally be on placement in their home diocese).

 to expose the ordinand to less familiar styles of ministry, worship or leadership.

 to give an experience of ministry in an unfamiliar setting.

 to foster new skills, patterns of ministry, leadership or worship.

 to reinforce and consolidate the ordinand’s existing skill base / model of ministry.

 to meet some specific need identified by the Selection Panel, the sponsoring Bishop or Diocesan Director of Ordinands or the tutorial system.

Additional placements may happen outside the UK, with the permission of the College and your sponsoring Bishop, in which case funding (except for a modest payment for accommodation and personal allowance) becomes the ordinand’s own responsibility. Please note, however that all ordinands are required to complete a placement within the Church of England, so any international placements must be in addition to a placement in England.

Organising the Placement and Ongoing Supervision

When you meet with the Director of Pastoral Studies at the beginning of your first year, you will discuss the nature and timing of the Church Context Placement. If you are undertaking a Manchester Placement, you will then meet with Simon Gatenby the term before your placement starts, to discuss the details of the placement. If you are undertaking a placement in the Diocese of Ely or somewhere in your home diocese then you will meet with the Director of Pastoral Studies to discuss the details. For all Church Context Placements you will receive the following relevant paperwork from the Director of Pastoral Studies: Guidance about the written work to be undertaken, a Working Agreement Form, a Supervisor’s Report Form, Placement Guidelines for ordinands and supervisors, a Church Context Placement book list, and information on the verbatim method. The Director of Pastoral Studies will also arrange to meet with you during the placement for a supervision. For those on Manchester Placements Simon Gatenby will also meet with students weekly for theological reflection.

The Ordinand

Before the placement commences, ordinands are expected to prepare for the placement by reading relevant literature from the Church Context Placement book list. . During the placement the ordinand is expected to observe and reflect on:

 overall parish strategy

 baptismal and confirmation policy

 preparation and legal requirements for weddings and funerals

 mission work, organisation of children, youth and adult work

 parish records and registers

 staff, PCC and committee meetings

 schools, community and social services

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The ordinand is encouraged to keep records of and reflections on pastoral, liturgical and preaching experience. You should be given some time for study, reflection and preparation on the same basis as a curate might expect. There should be one full day off per week (preferably matching the incumbent’s day off), and one study day per week. Ideally the ordinand should work two out of three sessions a day on the other days. The ordinand should normally share in the usual prayer and worship pattern of the ministry team and is expected to play a full and varied part in the worship of the parish. You should preach once or twice, during the course of the placement, unless otherwise agreed with Director of Pastoral Studies.

The ordinand will need to explore three main areas:

 The ministry of the priest / team

 The life of the local church and its understanding and practice of mission

 The local community

The Supervisor

Supervision lies at the heart of the placement. This is normally provided by the incumbent and may be in conjunction with other members of the ministry team. Your supervisor will draw up a working agreement with you, meet with you at least once a week to help you process and reflect upon your experiences, and write a report on your participation in the context at the end of the placement.

The Working Agreement

To maximise the formative potential of the placement and to ensure clarity of purpose and expectation, supervisor and ordinand draw up a working agreement as early as possible in the process. It is your responsibility to meet with your supervisor to complete this agreement as early as possible upon beginning the placement, and to submit it in a timely manner to the tutorial secretary. The supervisor and ordinand should also keep a copy of this agreement.

Expenses

Please see the ‘Financial Matters’ section of this Handbook for specific information on allowed expenses and reimbursement. You will be asked to account for your expenses on a Student Expenses Form which must be approved by the Director of Pastoral Studies before being submitted to the Bursary. The Student Expenses Form can be found online (www.westcott.cam.ac.uk/admin-documents).

Assessment

Assessment of placements on all pathways includes a Supervisor’s Report Form and a written piece of theological reflection. It is your responsibility to ask your supervisor to complete and submit the report, and if necessary, to offer a friendly reminder that it needs to be completed. It is helpful to have the report written before you leave the Placement. The report is carefully noted and also assists tutors in drawing up your Bishop’s letter. For students on the FdA/BA award, seeking credit for their placement, one copy of the Supervisor’s Report needs to be sent to the tutorial secretary and another copy should be submitted with your written placement work (usually: verbatim, reflection on verbatim and placement essay) by the relevant deadline.

For students on the CTM award, seeking credit for their placement, one copy of the Supervisor’s Report needs to be sent to the tutorial secretary and another copy should be submitted with your placement essay by the relevant deadline.

For students on the BTh award, one copy of the Supervisor’s Report needs to be sent to the tutorial secretary and another copy should be submitted with your Pastoral Portfolio, if your portfolio includes work exploring your Church Context Placement experience.

For students on the MA award, seeking credit for their placement, one copy of the Supervisor’s Report needs to be sent to the tutorial secretary and another copy should be submitted with your MA Placement module work (Theological Reflection and Placement Essay) by the relevant deadline.

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For students on the Cambridge Tripos, Postgrad Cert, Diploma, MPhil and any PhD pathway (and students on the FdA/BA, CTM or MA not seeking credit for the placement), one copy of the Supervisor’s Report needs to be sent to the tutorial secretary. Verbatim work and a placement essay will be assessed by the Director of Pastoral Studies.

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Appendix 5: Social Context Placements

Social Context Placements are short placements in non-ecclesial settings like hospitals, prisons, or schools. SCPs provide opportunities for ordinands to explore the way Christian belief and Gospel values relate to issues of contemporary, secular life. All ordinands are required to undertake one SCP. During your SCP you will gain experience of working in a secular institution that has relevance to ministry, grow in pastoral skills in interaction with a range of people in the workplace, learn to further integrate theory and practice through observation, discussion, appropriate participation and theological reflection.

There is a wide range of possibilities for SCPs. Some are organized through the Federation, others by the Director of Pastoral studies at Westcott, and still others may be organized by the ordinands themselves, in negotiation with the Director of Pastoral Studies. BTh students normally take priority in Federation-organised SCPs, although others may take advantage of them if there are spare places. The aims and objectives, as well as delivery method, learning activities and time commitment of each Federation-run SCP are listed in the relevant modules on FedNet.

SCPs are introduced to new ordinands during the Induction period and discussed further in your meeting with the Directors of Studies and Pastoral Studies.

Assessment

Please refer to the module guides for particular Federation SCPs on FedNet for specifics of assessment. You will receive essay guidelines in your Federation SCP seminars Note that ALL Westcott ordinands are expected to submit copies of their SCP Supervisor’s Report Forms and to offer some theological reflection on their SCP. If you are undertaking an independent SCP then you will have a verbatim supervision with the Director of Pastoral Studies at Westcott after your placement. If you are a FdA/BA student and you are seeking credit for your SCP then you will need to submit your supervisor’s report to the tutorial secretary as well as submitting another copy of it with your essay to the BA office by the deadline for FdA/BA work. SCPs completed before the summer are assessed at the Semester 2 deadline of the current academic year. SCPs completed during the summer are assessed at the Semester 1 deadline of the following academic year.

If you are a BTh student then you will need to submit your supervisor’s report to the tutorial secretary as well as submitting another copy of it with your Pastoral Portfolio. One element of your Pastoral Portfolio will be about your SCP experience.

If you are a CTM student seeking credit for your SCP then you will need to submit your supervisor’s report to the tutorial secretary as well as submitting another copy of it with your SCP essay (3,000 words) to the Federation office. SCPs completed before the summer are assessed by the CTM deadline of the current academic year. SCPs completed during the summer are assessed by the CTM deadline of the following academic year.

If you are on the Cambridge Tripos, Postgrad Cert, Diploma, MPhil, Anglia MA, any PhD pathway (or a FdA/BA, DTM student not seeking credit for the SCP) then you will need to submit your supervisor’s report to Lucy McKitterick. Theological reflection work following the SCP will either be with other Federation students (if you are undertaking a Federation SCP) or by supervision with the Director of Pastoral Studies (if you are undertaking an individually planned SCP).

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Appendix 6: Life and Service

‘Life and Service’ is a two year programme taken by all first year and final year students. It involves three contact hours every week. Each member institution of the Cambridge Theological Federation has its own form of ‘Life and Service’, which is intended to provide denominational or tradition-specific learning for ministry. There is also a Pioneer Ministry version shared by Westcott and Ridley.

The foundational premise, made explicit at various stages in the programme, is that all ministry participates in and is derived from Christ’s ministry. The ordained are the Church’s public witnesses to Christ’s life, death and resurrection. We explore our understanding of the threefold order of ministry through dimensions of Christ’s ministry, with the ministry of the diaconate being seen to reflect Christ’s ministry in Galilee, and the ministry of the priest that in Jerusalem. Thus the deacon’s witness is centred on proclamation and caring love and the priest’s on transformation and self-giving love. (The episcopate then embodies Christ’s ministry through the Holy Spirit of unifying love). The ordained hold and re-present Christ’s ministry in order for the whole Church to live and express it. The ordained have the two-fold role of building up the faithful through worship and teaching, and being the public animators of the Church’s participation in God’s mission for the world.

The current pattern which seeks to enable students to develop their own awareness and understanding of the role of the ordained in the Church’s participation in God’s mission is as follows:

Life and Service 1 Michaelmas Term

Anglican Identities This module begins with a careful listening process whereby the students attend to each other’s faith stories, opening them up to the “community of differences” in a very rich way; the course continues by developing an understanding of the Church of England’s identity and mission through the lens of liturgy. Students are helped to understand the influences on them and their differences with other Anglicans including their fellow students, and to develop insight into and sensitivity towards a local church’s expression of mission and ministry. Students work in small groups to develop a presentation on woman who has made a significant contribution to the development of Anglicanism. A more detailed account of this module can be found in the following module guide: TMM1331 Foundations for Denominational Ministry (20 credits).

Lent Term

Introduction to Preaching This module is devoted to homiletics. Students have teaching on aspects of approaches to and methods of preaching and an hour a week preaching practice in small groups. The course concludes with sessions with students’ sermons being videoed. Students learn how to give and receive feedback. This also provides a context for students to articulate their “essential” gospel and to reflect on the way they communicate in a variety of different contexts. A more detailed account of this module can be found in the following module guide: TMM1347 Introduction to Preaching (10 credits).

Easter Term

Working with Children This course is devoted to ministry with children. There are sessions on children’s faith development, children in church, and ministry in schools. Students wishing to gain credit in this area may choose to do an independent learning module: TMM1287 Independent Learning Project (10 credits).

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Life and Service 2 Michaelmas Term

Priesthood and Mission This part of the module covers mission and evangelism, the history of ordained ministry, models of priesthood, first part of the introduction to canon law, the contemporary pastoral and social context, and dimensions of mission and ministry including working with others, presence in multicultural and multifaith contexts, and strategies for community mission. Further information is available in the following module guide: TMM2331 Preparing for Denominational Ministry (20 credits).

Lent Term

Worship, Pastoral Care and Mission This part of the module covers sacramental theology, the theology and practice of the eucharist, and the occasional offices. Further information is available in the following module guide: TMM2331 Preparing for Denominational Ministry (20 credits).

Easter Term

Preparing for Ordination During the final term, there are sessions on canon law, self-care and support, finance and other practicalities.

Life and Service for Ordained Pioneer Ministers Ordinands, who are designated as Ordained Pioneer Ministers, may take the following modules in the course of training:

TMM1397 Creating New Christian Communities TMM2427 Mission Entrepreneurship: Principles

Life and Service for Potential Theological Educators Ordinands, who are designated as Potential Theological Educators, are encouraged to participate regularly in the Westcott Seminar and to complete the following module:

TMM1297 Education and the Learning Church

Life and Service for Context Based Training Pathways Ordinands, undertaking the context based training pathway audit all Life and Service sessions. However, those registered for the Common Awards will complete the following modules at the appropriate FHEQ level:

Corporate Engagement with Context A Corporate Engagement with Context B

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Appendix 7: Intensive Short Courses

Intensives take place in early January and involve the whole Federation. There are two Intensives Sessions of three days each I successive weeks. The topics for January 2015 are shown below. All Westcott ordinands are required to cover the topics of human sexuality and race awareness through an Intensive course; unless you have confirmation from the Director of Studies that you have otherwise fulfilled these requirements, you should do so by taking the intensive courses on these topics in one of the years that you are at Westcott.

SERIES 1 SERIES 2 7th to 9th January 12th to 14th January

Sexuality and the Pastoral Encounter Sexuality and the Pastoral Encounter

Prayer Prayer

What Race? What Race?

Storytelling Storytelling

Science and Faith Art, Faith and Mission

Christianity and Islam Judaism and Jewish Christian Relations:

Sexuality (title tbc) Bereavement

Black Pentecostalism

Signing Up

Incoming students and returners will be given a leaflet detailing this year’s courses and you will be instructed to print a sign-up form and return it to the Director of Pastoral Studies.. Course allocations are then made for all Federation students and published in November. Please be sure you do not miss this process in October, as you are not able to register beyond the deadline.

Assessment

January Intensive Courses are assessed by your attendance and participation in the courses to which you have been allocated. There will be no required assignments outside the period during which the courses are delivered.

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Appendix 8: Opportunities Abroad

Timing and Eligibility For most people, the summer vacation 2015 or the academic year 2015-6 will be the best time to arrange a visit abroad. Depending on your academic pathway, it may be possible to use time abroad to gain credit towards your degree as follows:

 CA Diploma/BA/Grad Dip: If you are on the BA it may be possible to have some accredited study abroad, if it ‘matches’ the course descriptions. It may be possible to arrange either an Independent Learning Project or a Reflective Practice in Context module in connection with your time abroad.

 BTh: It is not possible to spend a term abroad as part of the BTh, although some of the shorter trips are possible in the summer vacation, e.g. India, Tantur, Bossey, etc.

 MA: It may be possible to arrange either an Independent Learning module or a Pastoral Placement module in connection with your time abroad.

 Tripos/MPhil/PhD: During the time you are registered for the degree of Tripos, travel abroad is only possible in vacations; in a year when you are not registered for a Cambridge award, it may be possible to arrange a longer trip. PhD students may be able to arrange research/study trips.

Application Procedure Since places for some of our programmes are limited, and because we need to take both your programme of study and your personal formation into account, we run an application process during the Michaelmas Term. Before making any application it would be worth discussing your interests with either Dr Beth Phillips or your tutor.

Director of Studies, Director of Pastoral Studies and Diocesan Approval

It is crucial that you check with the Director of Studies that your planned time abroad will fit into the academic programme you have planned. Anglia, Durham and Cambridge University awards normally do not permit absences from lectures, classes and supervisions relating to modules or papers for which you are registered. If you are doing the Tripos or BTh, planned absences of more than a few days may need also to be approved by your Cambridge college.

Any plans to be away for a term must also be coordinated with the arrangements made by the Director of Pastoral Studies for your Church Context Placement, which is always the priority. Any trip longer than 6 weeks will also require the written permission of your sponsoring bishop.

Funding You will need to raise funds for airfares, visas, living expenses, etc. This is not normally too difficult since grants, bursaries, etc., are available from a wide variety of sources. A list of the sources we are aware of can be found in the Grants and Awards document in the ‘members’ section of the college website.

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Westcott Programmes and Opportunities In all of these cases our aim will be to provide help in setting up the opportunity and some preparation for your learning before you go. We will also ask you to offer a formal reflection on your experience when you return, such as a piece of written work or an oral presentation, to be agreed before you go abroad. The Staff Contact for further information about all these programmes is Dr Beth Phillips.

a) Yale Exchange

Where? Yale Divinity School, New Haven, Connecticut, USA

What?  Full term’s study in one of the world’s most exciting theological environments  Engage with the life and worship of the Episcopal Church  Experience life in a multi-racial and multicultural American city When? /How Long? Michaelmas Term

Who can apply? Anyone who has completed 1 full year of theological study (up to 4 places)

What are the costs? Airfare, visa expenses and spending money (funding often available)

b) Sewanee Exchange

Where? The University of the South, Sewanee, Tennessee, USA

What?  Full term’s study in the only American University owned and governed by dioceses of the Episcopal Church  Engage with the life and worship of the Episcopal Church  Experience life in a beautiful and secluded location in the American South When? /How Long? Michaelmas Term

Who can apply? Anyone who has completed one full year of theological study (currently 1 place)

What are the costs? Airfare, visa expenses and spending money (funding often available)

c) India

Where? Delhi, Hyderabad, Bangalore, Madurai

What?  Engage with issues of mission, culture, and inter-faith relations in an overwhelmingly different context from contemporary Britain  Experience the life of the Indian church as a small minority in a largely Hindu environment  Explore Christian responses to poverty, caste, and colonialism When? /How Long? 3 weeks – 3 months at any time of year

Who can apply? Anyone who has completed one full year of theological study

What are the costs? Varies (funding often available)

117 d) Ming Hua Theological College, Hong Kong (Short Placement)

Where? Ming Hua Theological College, Hong Kong

What? Sharing in the life of the Provincial Training Centre for the Anglican Province of Hong Kong and Macau. When? /How Long? By negotiation

Who can apply? Anyone who has completed one full year of theological study

What are the costs? Varies

e) Contextual Placements

NB these would always be in addition to your required Church Context Placement in an English parish.

Where? New York, Hong Kong, Brazil (not all may be available every year)

What? Practical ministry in an unfamiliar context

When?/How Long? 4-6 weeks in vacation or a full term if you are doing an MA placement module or not registered for other papers or modules during the term

Who can apply? Anyone who has completed one full year of theological study

What are the costs? Varies

f) Do-it-yourself The opportunities described above are the main ways in which Westcott provides experience of the worldwide church. If you undertake one of these programmes we will be able to help make arrangements and to ensure that what you do fits in with the other elements of training. If you already have other connections abroad or other places you would like to visit, we would encourage you to do this during vacations: we may well be able to point you in the direction of sources of funding, and offer some opportunity for reflection on your return, but it will not normally be possible to support you as fully as on one of our sponsored programmes.

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Ministry Division Programmes and Opportunities These are competitive programmes run by Ministry Division, so we cannot guarantee anyone a place. If we agree to put you forward as an applicant, we will help you put together your application, which must be submitted to Ministry Division by early December for the following academic year. Ministry Division interviews will follow in January. a) The Pontifical Beda College, Rome (Half Semester)

Where? The Pontifical Beda College, Rome

What? Half a term’s study in a Roman Catholic Seminary.

When? /How Long? September - November

Who can apply? Unmarried male theology graduates (usually over 30)

What are the costs? Spending money

b) The Venerable English College, Rome (Semester Exchange)

Where? The English College, Rome

What? Full term’s study in a Roman Catholic Seminary

When? /How Long? Beginning of ECR academic year through first semester with a break at Christmas (for semester dates see www.englishcollegerome.org)

Who can apply? Unmarried male theology graduates under 30

What are the costs? Spending money

c) The Lay Centre at Foyer Unitas, Rome (Semester Exchange)

Where? The Lay Centre at Foyer Unitas, Rome

What? A lay, formational, residential community of international students, mostly Roman Catholic, but welcoming people of other denominations and faiths.

When? /How Long? A full term’s study at the lay centre with access to teaching at the Angelicum.

Who can apply? Anyone who has completed one full year of theological study

What are the costs? Spending money

119 d) The Lay Centre at Foyer Unitas, Rome (Short Course)

Where? The Lay Centre at Foyer Unitas, Rome

What? A lay, formational, residential community of international students, mostly Roman Catholic, but welcoming people of other denominations and faiths.

When? /How Long? A four-six week placement by negotiation with the Ministry Division.

Who can apply? Anyone who has completed one full year of theological study

What are the costs? Spending money

e) Ecumenical Institute, Bossey (Semester Exchange)

Where? Ecumenical Institute, Bossey, Switzerland

What? Ecumenical theology in international context, sponsored by the WCC. Students are enrolled on the Certificate of Advanced Studies (CAS) in Ecumenical Studies. Teaching is in English.

When? /How Long? Beginning of Bossey academic year until the end of January.

(for semester dates see www.wcc-coe.org/bossey/)

Who can apply? Theology graduates

What are the costs? Spending money

f) Ecumenical Institute, Bossey (Short Course)

Where? Ecumenical Institute, Bossey, Switzerland

What? Ecumenical theology in international context, sponsored by the WCC. Students attend sessions on the history of the ecumenical.

When? /How Long? Beginning of Bossey academic year (September) for four-six weeks.

Who can apply? Anyone who has completed one full year of theological study

What are the costs? Spending money

g) Germany (Meissen)

Where? Germany

What? Study at German University and experience the life of the Lutheran Church

When? /How Long? Up to one semester, to be tailored for chosen candidate/s

Who can apply? German speaking theology graduates

What are the costs? Spending money

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Programmes Run by Other Groups The following programmes are organized and operated by others; Westcott ordinands are welcome to apply but we cannot guarantee anyone a place, nor will we have any direct involvement in the programme. We will inform you of how to apply and of possible funding sources, and you will be responsible for the remainder of the process.

a) Jerusalem

Where? Tantur Ecumenical Institute, Jerusalem

What? A summer study programme including both classroom instruction and visits to sites throughout Israel/Palestine (for more details see http://tantur.org/enrichment-renewal-programs/)

When?/How Long? The month of July

Who can apply? Criteria tbc by British Trust for Tantur (places very limited)

What are the costs? Approximately £1000 (which is the remaining cost after the £2000 competitive grant from the British Trust for Tantur) and spending money (including expenses of any optional additional day trips)

b) Contextual Theology in South Africa

Where? College of the Transfiguration, Grahamstown

What? Intensive introduction to contextual/liberation theologies

When?/How Long? 4 weeks in July-August

Who can apply? Anyone who has completed one full year of theological study (places very limited) What are the costs? Fees tbc, airfare and spending money (funding often available)

If you have any queries about opportunities abroad, please be in touch with Dr Beth Phillips in the first instance.

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Appendix 9: Useful Documents

A number of useful forms and documents are available for download from the ‘members’ section of the college website. During 2014-15, this material will migrate to FedLife: General Grants and Awards 2014-15 Details of grants and other awards available to ordinands

Practical Expenses Form For students to be reimbursed for approved expenses; please read this form carefully. Please note, this form is not for SCP expenses; download the SCP expenses form from FedNet and submit it to the Federation office Pastoral Liturgical Leadership Assessment For students to give to an assessor in advance of leading in any capacity in worship. Preaching Assessment For students to give to an assessor in advance of any preaching opportunities. Preaching Record For students to use for reflection and self-assessment after preaching. Attachment Supervisors Report For students and their attachment supervisors. This form must be completed and submitted by the end of Lent term. Attachment Working Agreement For students and their attachment supervisors. This form must be completed and submitted within two weeks of beginning an

attachment.

A form for recording and assessing your liturgical participation Liturgical Record and Self-Assessment in any service.

Placement Log A form for recording events and reflections while on a Contextual Theology Placement. Sunday Attachment Log A form for recording events and reflections while on an attachment. Tutorial Expectations and Objectives Form To be completed for the first Tutorial of each term. Self-Assessment for Bishops’ Letters Leavers complete the self-assessment form only; students in their penultimate year complete the self-assessment form, personal profile form and submit a CV; if you are in neither category, complete the self-assessment form only. Personal profile form Those in their penultimate year should complete this form as well as the self-assessment form and submit a CV. CV template Those in their penultimate year need to submit a CV. They may find this CV template helpful (this is not an official document).

Hospitality Duty Rota This needs completing on the Wednesday TG breakfast of your group’s week of chapel duty, ready for you all taking over the

hospitality the following week.

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Worship Worship Planning Proforma Community Eucharist planning proforma Standard Eucharist Word Template Standard Eucharist Word template Standard Eucharist PDF with guidelines and Standard Eucharist PDF with guidelines and links links Festal Eucharist Word Template Festal Eucharist Word template Festal Eucharist PDF with guidelines and Festal Eucharist PDF with guidelines and links links

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