Smart Buildings & Cities

Trainee handbook

September 2018 V1.0.2

Smart Buildings & Cities Trainee Handbook

Trainee Handbook — PDEng program Smart Buildings & Cities

Foreword

Dear trainee,

Welcome to the Smart Buildings and Cities PDEng program! The aim of this program is to broaden your view on the various disciplines related to smart cities and the built environment. It should make you aware of the challenges of engineers in other disciplines and it should make you able to communicate with them. The program aims to boost your transition from student to professional!

This Handbook gives you some general information about this program and its organization. Furthermore, it describes the educational content of this program; in the appendices you find descriptions of all courses. It also describes some general procedures we want you to follow and it provides you with some useful and practical information about the university and your working environment.

We wish you all the best in this program!

Kind regards,

The SB&C management team

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Trainee Handbook — PDEng program Smart Buildings & Cities

Table of Contents

Foreword I Table of Contents III 1. Introduction 1 1.1 Program goals 1 1.2 Admission criteria and Graduate profile 1 2. Program organization 3 2.1 Management Team 3 2.2 Educational Advisory Board 3 2.3 Industrial Advisory Board 3 2.4 Doctorate Board 3 2.5 PDEng Board of Examiners 3 3. Program overview and planning 5 3.1 Program overview and structure 5 3.2 Course and workshop planning 6 4. Training and Supervision Plan 7 5. Company design project 9 5.1 Project meetings 9 5.2 Project reports 10 5.3 Evaluation criteria 11 6. Overview of key project meetings and deliverables 13 7. Other meetings 15 7.1 Brown bag meeting 15 7.2 Lunch Lecture 15 7.3 Company visits 15 8. External communication 17 9. Evaluation of courses, workshops and design projects 19 10. Quality assurance 21 10.1 CCTO 21 10.2 Workshop evaluations 21 Appendices 23 Appendix A: Admission criteria Appendix B: Graduate profile Appendix C: Exam requirements Appendix D: Overview of workshop 2018‐2019 Appendix E: General workshop planning 2017‐2018 Appendix F: Workshop descriptions Appendix G: Evaluation company design project Appendix H: Practical information Appendix I: Templates

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1. Introduction The Smart Buildings & Cities PDEng program wants to contribute to the transition towards smart, intelligent and sustainable cities where quality of life is high. This transition requires new solutions which can only be created through multiscale and transdisciplinary (design) approaches. The following focus areas or themes for the Smart Buildings & Cities program and its design projects are defined (based on the research areas of TU/e’s Smart Cities program):

 A carbon neutral city ‐ Designing intelligent and energy efficient building components. ‐ Designing building concepts aimed at intelligent use of (as less as possible) energy. ‐ Designing and implementing energy generation in the built environment. ‐ Designing intelligent networks aimed at matching supply and demand of energy.

 A climate proof, nature‐based city ‐ Designing buildings and cities that mitigate the effects of climate change. ‐ Designing buildings and cities based on the principles of the circular economy. ‐ Designing buildings and cities that promote healthy living.

1.1 Program goals The goal of the SB&C program is to service industry (consulting, policy making, product development) by delivering designers with a broad technological understanding of smart buildings and cities related concepts (from architecture, mechanical engineering, electrical engineering, building physics and services and information technology), who excel in their own discipline and who are able to work in multidisciplinary design teams, contribute to design issues outside their own core disciplines, integrate different technologies into new products and concepts, and who understand the commercial aspects of these innovative products and concepts.

1.2 Admission criteria and Graduate profile The program uses certain admission criteria to select candidates that can start with the program; these admission criteria can be found in Appendix A. The candidates that enrol in the program are expected to own a set of skills and competences after finishing the program. These skills and competences are described in the Graduate profile; see Appendix B. The graduate profile is divided in four skills and competence categories: designer, knowledge, professional and entrepreneurial. The acquired skills and competences give the graduated SB&C trainee a clear advantage over MSc graduates when entering the job market. After successful completion of the program, the trainees receive a certified diploma which entitles them to use the academic degree of Professional Doctorate in Engineering (PDEng).

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Trainee Handbook — PDEng program Smart Buildings & Cities

2. Program organization The SB&C PDEng program is embedded in the structure of the 4TU School for Technological Design ‘Stan Ackerman’s Institute’ (SAI). The SAI hosts 16 other PDEng programs. The SB&C program is hosted by the department of the Built Environment of the TU/e. Due to the multidisciplinary nature of the program, also the following departments of the TU/e contribute to the program: Mechanical Engineering, Electrical Engineering, Mathematics & Computers Science and Industrial Engineering & Innovation Sciences.

2.1 Management Team The Management Team (MT) of SB&C consists of three persons (see below) and is based at the (host) department of the Built Environment. The SB&C secretariat is located in the TU/e’s Vertigo building, room VRT2.08. The secretariat can be reach by phone +31 40 247 2711 and email [email protected].

The Management Team: prof.dr.ir. J.L.M. (Jan) Hensen Scientific Director dr.ir. P. (Pieter‐Jan) Hoes Operational Manager F.M. (Francien) Clijsters Program Assistant

2.2 Educational Advisory Board For the development and quality assurance of the educational program, core lecturers are appointed at each of the involved departments. These core lecturers are responsible for the content of the education at each department and monitor the coherence of the overall program. The core lecturers are organized in the Educational Advisory Board. The Educational Advisory Board consists of the following members: prof.dr.ir. J.L.M. (Jan) Hensen Scientific Director SB&C (chair) dr.ir. A.J.H. (Arjan) Frijns TU/e Department of Mechanical Engineering prof.dr.ing. A.J.M. (Guus) Pemen TU/e Department of Electrical Engineering dr.ir. P. (Pieter‐Jan) Hoes Operational Manager SB&C dr.ir. M.G.L.C. (Marcel) Loomans TU/e Department of Built Environment V.J.B.A. (Vincent) Merk, MA TU/e Education and Student Affairs Prof.dr.ir. R.N.A. (Rudi) Bekkers TU/e Department of Industrial Engineering & Innovation Sciences ir. H.T.G. (Harold) Weffers, PDEng. TU/e Department of Mathematics & Computer Science

2.3 Industrial Advisory Board The (Industrial) Advisory Board of the Department of the Built Environment is an external committee. The members of this committee are a representative sample of the various stakeholders in the building (engineering) industry. The Advisory Board provides advice to the Department of the Built Environment, aimed at aligning the contents of the educational programs with the requirements from industry. The Industrial Advisory Board of the Built Environment also provides advice on the Smart Buildings & Cities PDEng program.

2.4 Doctorate Board The final quality control of the granted degree is performed by the Doctorate Board of the university (similar to PhD), which has final responsibility. To execute this responsibility, the Doctorate Board appoints a PDEng Board of Examiners that secures whether a trainee’s program meets the learning outcomes of the program. Final responsibility remains with the Doctorate Board. Appeals to decisions of the PDEng Board of Examiners are handled by the Doctorate Board.

2.5 PDEng Board of Examiners The Doctorate Board appoints the PDEng Board of Examiners, which consists of the following two chambers:  Chamber A consists of the following programs: Automotive Systems Designs (ASD), Design of Electrical Engineering Systems (DEES), Design and Technology of Instrumentation (DTI), Software Technology (ST), Data Science (DS)

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 Chamber B consists of the following programs: Qualified Medical Engineer (QME), Clinical Informatics (CI), Industrial Engineering (IE), User System Interaction (USI), Smart Buildings & Cities (SB&C), Process and Product Design (PPD). Each chamber of the PDEng Board of Examiners is composed such that the required competence and experience in engineering design, and relevant scientific background is guaranteed.

The PDEng Board of Examiners has the following tasks:  Grants exemptions for the Master degree requirement for admission to the PDEng program.  Approves whether the Training and Supervision Plan (TSP) proposed by the trainee meets the learning outcomes of the program.  Approves significant changes in the TSP.  Appoints a PDEng thesis evaluation committee for each specific trainee.  Judges the completeness of the dossier per trainee at the end of the program.  Makes the final decision whether a trainee can receive the PDEng degree.  Approves changes in the standard curricula of the PDEng programs.  Reports annually to the Doctorate Board and the PDEng programs concerning its activities.

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3. Program overview and planning 3.1 Program overview and structure The Smart Buildings & Cities program consists of post‐master level education in the form of courses and design projects. The program is organized in four modules: Design, Entrepreneurship, Professional development and Technical knowledge. The figure below shows these modules and indicates the associated workload.

Design Entrepreneurship Workshops and 10 ECTS group project 13 ECTS Professional development 10 ECTS

Company design Technical knowledge project 64 ECTS Core modules 15 ECTS Electives 10 ECTS

 Design The Design module aims to increase design skills and skills related to working in multidisciplinary design teams. In order to reach this, the program consists of two design projects: a company design project and a group design project with other SB&C trainees. The design projects are also used to practice and develop professional skills, e.g., project management, time management and co‐creation. Therefore this module is tightly connected to the Professional Development module. The company design project is an individual design project in collaboration with a company. It is the trainee’s main responsibility to manage and execute the project. The trainee is supported by an advisor from the company and an advisor from the university. A business plan for implementation or marketing of the project or product is part of the final deliverables. More information about the procedures and requirements of the program regarding the company design project can be found in the Chapter 5.

 Entrepreneurship This module aims to increase the trainee’s entrepreneurial skills. The module consists of several workshops and bootcamps offered by a selection of business professionals. This module is concluded by writing a business plan related to the company design project.

 Professional development In this module each trainee is coached based on an individual assessment of his/her professional development needs and desires. Trainees are offered ample opportunity to enhance their professional skills such as presentation skills, time management, leadership, technical writing and report writing.

 Technical knowledge This module contains technical courses about topics relevant to SB&C. These technical courses are divided in core modules and electives: o Every trainee has 10 ECTS (2 courses) of core modules, which can be picked from a short‐list of 4‐5 courses (see Appendix D). Each of these courses consists of a small design project. Each course is connected to a master course; knowledge from these master courses can be used in the design projects. The core modules aim to increase knowledge in the related disciplines to at least a conceptual level, which allows the trainee to communicate more effectively with other members in interdisciplinary design teams. Note that it is not allowed to choose courses which are part of or similar to courses from the trainee’s Master education.

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The university advisor is responsible for selecting the core modules, of course in discussion with the trainee. The scientific director of the program needs to approve the selected courses (see also the Training and Supervision Plan). o Every trainee has 10 ECTS (2 courses) of electives. These can be selected from the PDEng shared electives or from the existing MSc programs as long as these courses bring new knowledge to the trainee which is missing from his/her Master education, but which is relevant/necessary for his/her company design project. The university advisor is responsible for selecting these courses, of course in discussion with the trainee. The scientific director of the program needs to approve the selected courses (see also the Training and Supervision Plan).

Detailed descriptions of the modules and technical courses can be found in Appendix D and F.

3.2 Course and workshop planning All workshops, courses and design projects are planned once a year. It is the trainee’s responsibility to make sure that all required elements of the program are completed within the two years of the program. A planning can be found in Appendix E.

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4. Training and Supervision Plan A Training and Supervision Plan shows how the trainee plans to grow from her/his specific starting position to being a professional, technological designer. Each trainee needs to submit a Training and Supervision Plan within three months after the start of the program to the PDEng Board of Examiners. The Training and Supervision Plan needs to be approved by the advisors and the scientific director before submitting it to the PDEng Board of Examiners. The PDEng Board of Examiners gives the final approval of the Training and Supervision Plan within four months after the start of the program.

The Board of Examiners will only evaluate the individual part of the training program, i.e., the chosen core modules, electives and other personal development activities. The starting points of the plan are:  The Graduate profile of the program with criteria on the four categories Design, Knowledge, Professional, Entrepreneurial (see Appendix B).  An evaluation of the level of the trainee for each of these criteria.  Personal goals of the trainee.

The Training and Supervision Plan (TSP) contains at least:  A discussion on the key learning points of the trainee in each of the categories (Design, Knowledge, Professional, Entrepreneurial).  A discussion on the selected core modules, electives and/or other activities that the trainee will execute to meet her/his goals.  An overview of the support and coaching that the trainee will receive and by whom, i.e., advisors, personal development coach.  A time line (including a course and workshop planning) to show when different results will be obtained.  An executive summary of one A4.

Note that detailed information concerning personal development can be put in a confidential annex to the TSP to be shared by the trainee with his personal development coach and advisors only.

The TSP is evaluated and updated regularly; at least each half year by the trainee and the advisors. Changes to the TSP have to be approved by the advisors of the trainee and the scientific director. Significant changes to the TSP have to be approved by the Board of Examiners. It is up to the scientific director to decide which changes are considered significant.

Three months before the intended finish date of the program the Board of Examiners receives the definitive version of the TSP, a list of changes to the last TSP that the Board has approved, and a final self‐evaluation. The Board of Examiners will then judge the completeness of the dossier of the trainee. And it makes the final decision whether the trainee can receive the PDEng degree after the trainee finalizes the company design project.

If the Board of Examiners does not approve a TSP or significant changes to it, the trainee, together with her/his supervisor or mentor and the scientific director of the program, has the right to be heard by a delegation of the Board of Examiners. If the Board of Examiners upholds its decision, the trainee, together with her/his supervisor or mentor and the scientific director of the program, can appeal to the Doctorate Board. A delegation of the Doctorate Board will hear the trainee, together with her/his supervisor or mentor and the scientific director of the program and will prepare the final decision by the Doctorate Board.

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5. Company design project The company design project is the individual project that each trainee needs to complete in order to graduate. Managing and executing the project is main responsibility of the trainee. The trainee is supported by an advisor from the company and an advisor from the university. Below you find an overview of the required project meetings and mandatory project reports.

5.1 Project meetings

5.1.1 Introductory meeting (month 1) The trainee organizes an introductory meeting with the project design team (university and company advisor), the scientific director of SB&C and the operational manager of SB&C. In this meeting the MT of SB&C wants to emphasize (and if necessary clarify) the goals of a PDEng project, e.g. design vs. research. Furthermore, the MT wants to discuss the SB&C procedures that need to be followed. Moreover the meeting will be used to get acquainted with each other. This meeting should be scheduled in month 1 of the project.

5.1.2 Six‐month evaluation meeting (month 6) The trainee organizes an evaluation meeting with all advisors, the scientific director and the operational manager of SB&C. The trainee gives a presentation about his/her progress and provides a clear overview of his/her next steps in the project. The purpose of this meeting is to assess if all advisors are confident that the trainee can finish the project in the remaining time to a satisfactory level. If the outcome is negative, the advisors and the scientific director will discuss about appropriate actions. This meeting should be scheduled in month 6 of the project.

5.1.3 Progress meetings (Q2 and Q4) There are two SB&C progress meetings every year (in April/May and October/November). The purpose of these meetings is to show the work to the other SB&C trainees and receive feedback from peers. Each trainee prepares a progress presentation of 7 minutes, with a maximum of 7 slides. Each presentation is concluded with 3 minutes for discussion. All trainees and advisors are invited to participate in the progress meetings.

5.1.4 Final evaluation meeting (month 24) The trainee organizes a final evaluation meeting. During this meeting the trainee presents his/her work in ca. 25 minutes. The presentation is concluded with 10 minutes for discussion with the audience. After this discussion the outcome of the company design project is evaluated by the PDEng Thesis Evaluation Committee. The PDEng Thesis Evaluation committee consists of at least four members: 1. The university advisor (assistant, associate or full professor). 2. The company advisor (or another representative of the company at which the company design project has been conducted). 3. A member who has not been involved during the project and who is not a member of the TU/e research group or (division of the) company involved in the project, but who can judge the thesis on the basis of his knowledge and expertise. 4. A representative of another PDEng program or an extra member of the academic staff (assistant, associate or full professor) of TU/e or another university. This evaluation session is chaired by the scientific director of SB&C. A description of the evaluation criteria can be found in Section 5.3. This meeting should be scheduled in month 24 of the project. At least three months prior to the thesis defense the composition of the committee is proposed by the advisors to the scientific director. For non‐TU/e members a brief curriculum vitae is provided.

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5.2 Project reports

5.2.1 Project plan At the start of the project the trainee writes a Project plan together with the university and company advisors. The goal of this document is to make clear to all parties what is expected of the project. The Project plan should include at least the follow sections:  Introduction  Problem description  Project scope and objectives  Deliverables  Time planning and milestones A template for the Project plan can be found on the SB&C Sharepoint site (see Appendix I). The Project plan should be signed by the advisors to confirm that all parties agree with the proposed project plan. A signed copy of the Project plan should be send to the MT. The layout of the document is not defined (font type etc.); each trainee is free to use their personal style.

5.2.2 Quarterly progress reports To have a clear and up to date picture of the progress of the project, each trainee submits a project progress report at the end of each quarter of the calendar year, i.e. within the first five working days of April (Q1), July (Q2), October (Q3) and January (Q4). The project progress report needs to be approved and signed by the advisor. After the document is signed, a signed copy (pdf) needs to be sent the MT of SB&C. A template for this report is available on the SB&C sharepoint (see Appendix I). The template gives short descriptions for each required section in the report.

5.2.3 Final report A Final report template can be found on the SB&C sharepoint (see Appendix I). The layout of the report (font, font size, etc.) is not defined, but the title page cannot be changed. Below you find important information that should be taken into account when submitting the report.

SAI report number A couple of weeks before finishing the report you need to request the Information Expertise Center (IEC) to provide you with an SAI report number. You should copy the SAI report number in your report. You can request for this number via the IEC webpage: https://intranet.tue.nl/en/university/services/information‐expertise‐center/products‐services‐a‐z/isbn‐ application/how‐to‐apply‐for‐an‐isbn/application‐pdeng‐report‐number/

Deposit agreement In order to register your report in the university library you need to fill out a Deposit Agreement (see Appendix I). With this form you can indicate if your report is under embargo (you can indicate the embargo time; this can also be permanently). The form gives the university the permission to publish the report in open access after the embargo date (copyright). If your report is under embargo, please mention this on the title page of the report. If you report is confidential we ask you to provide us with a short general summary of the report. This summary will be used by IEC as metadata for your report in the university report database.

Code of Scientific Conduct Please read the TU/e Code of Scientific Conduct when you start with the program (see Appendix I). In order to graduate we need a signed copy of the TU/e Code of Scientific Conduct.

Please send pdfs of the Final report, the Deposit agreement and the Code of Scientific Conduct to the SB&C secretariat one week before your final presentation. Without signed copies of these documents you cannot graduate!

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5.3 Evaluation criteria This section describes the evaluation criteria that will be used by the evaluation committee. These evaluation criteria are adopted from the SAI report ‘New criteria for assessing a technological design’ by Kees van Hee and Kees van Overveld (2012). Some criteria are adapted to make them more suitable for SB&C.

The evaluation of the final outcome, the technological design, is separated from the evaluation of the process that has led to the outcome. The main reason for this separation is that the project is teamwork and that the advisors may have a substantial influence on the outcome because they are responsible for an acceptable final result. So in theory it may be that the outcome of the design project is very good but that the contribution of the trainee is poor and it also may happen that the outcome is not very exciting, but the contribution of the trainee was splendid.

The PDEng programs of SAI fit in the third cycle of the Bologna declaration. This means that the trainees are expected to deliver a scientific or technological contribution to society. In case of engineering programs it is important to determine what this ‘contribution’ is. In order to do so, the following definition of ‘engineering’ is cited of the American Engineering Council of Professional Development (ECPD/ABET): “The creative application of scientific principles to design or develop structures, machines, apparatus, manufacturing processes or works…”. Meaning the solution of an engineering problem is an artifact, i.e. a man‐made system that is either a tangible or an intangible product, or a process. Artifacts as we see them, serve an economical or societal purpose, which means they have a value. Artifacts we consider are designed according to scientific principles, which means that there should be a systematic method for synthesizing the design and that a design is evaluated using scientifically based analysis methods. In the SAI programs the technological design of an artifact is considered as the outcome of the project.

5.3.1 Design aspects and evaluation criteria Five design aspects are defined that can be used to evaluate a technological design: Functionality, Construction, Realizability, Impact, Presentation. In total eleven design evaluation criteria are defined grouped per design aspect. Each criterion is given a 5‐point scale varying from 1 to 5. The idea is that the members of an evaluation team express their judgment as a value on this scale. When the range of values for one criterion is at least two among the team members, it is recommend to analyze the different judgments rather than merely averaging the individual members’ scores.

1. Functionality. “What is the artifact doing in its environment?” a) Satisfaction. This concerns the extent to which the designed artifact satisfies the requirements. Often the formal requirements develop during the project, based on mere informal initial requirements. In case the requirements are relatively easy to meet, the evaluation team will be more strict in weighing the discrepancies than in case the requirements are very difficult. So in a way the judgment of the evaluation team will evaluate the satisfaction relatively to the difficulty of the problem. b) Ease of use. This concerns the ease of use for the stakeholders. The stakeholders are e.g.: end users, operators, engineers responsible for installation and maintenance of the artifact. c) Reusability. The extent to which the artifact can be used in other situations. 2. Construction. “How will the artifact do this?” a) Inventivity. The measure for originality. One way to express this is by the surprise factor. b) Convincingness. This concerns the evidence that the construction will work and has the defined functionality. Here we distinguish several forms of proof. An empirical proof is a statistical argument based of either simulations or on experimentation with a prototype. 3. Realizability. “How can the artifact be realized?” a) Technical realizability. This concerns certainty that it is technically possible to produce the artifact. b) Economical realizability. This concerns the business case for the artifact. A business case can be scored in two ways: the analysis is convincing or the outcome such that it is easy to convince stakeholder to invest in it. The next scale combines the two. 4. Impact. “What are the risks and benefits of the artifact for its environment?” a) Societal impact. This concerns the influence the artifact will have on societal values such as sustainability or health and well‐being.

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b) Risks. This either may concern the risks of the artifact during development of the artifact or the risks related to the use of the artifact. The analyses of the risks as well as the measures for mitigation are important. 5. Presentation. “What does the artifact look like in all its details?” The presentation includes the documentation of the artifact, but it may also concern a prototype or an animation. a) Completeness. b) Correctness.

5.3.2 Design process aspects and evaluation criteria Four design process aspects are defined that can be used to evaluate the design process of a technological design: 1. Organization and planning. Includes: project planning, time management, organizing meetings, reaching milestones 2. Problem analysis and solution. Includes: problem statement, analysis of the context, conducting a literature study, showing creative thinking in searching for a solution. 3. Communication and social skills. Includes: communication with stakeholders, knowledge mobilization, working in teams, giving presentations, keeping a logbook, preparing agenda’s for meetings and writing minutes, formulating meeting goals and summarizing the results of the meeting, looking for and using expert knowledge. 4. Structure and attitude. Includes: giving stakeholders feedback and receiving feedback from stakeholders, self‐reflection using a strengths and weaknesses analysis, having a constructive, systematic, creative and critical attitude.

5.3.3 Final score The final score is the average value of the total scores for the design and the process. The evaluation sheets in Rubrics form can be found in Appendix G.

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6. Overview of key project meetings and deliverables The figure and table below give an overview of the key project meetings and mandatory deliverables during the two years of the program. For simplicity it is assumed that the project starts at the first of January; this is of course not necessarily true for each project.

Six‐month Final Introductory evaluation evaluation meeting meeting meeting Progress Progress Progress Progress meeting meeting meeting meeting

Year 1 Year 2

Project TSP Q1r Q2r Q3r Q4r Q1r Q2r Def. Q3r Final Plan TSP report

Month Meeting Deliverable Comments 1 Introductory meeting Project plan Submit signed digital version to SB&C MT

2 3 Training and Supervision Plan Submit digital version to PDEng Board of Examiners 4 Progress meeting SB&C Quarterly report Q1 Submit signed digital version to SB&C MT

5 6 Six‐month evaluation meeting 7 Quarterly report Q2 Submit signed digital version to SB&C MT

8 9 10 Progress meeting SB&C Quarterly report Q3 Submit signed digital version to SB&C MT

11 12 13 Quarterly report Q4 Submit signed digital version to SB&C MT

14 15 16 Progress meeting SB&C Quarterly report Q1 Submit signed digital version to SB&C MT

17 18 19 Quarterly report Q2 Submit signed digital version to SB&C MT

20 21 Definitive TSP and self‐evaluation Submit to PDEng Board of Examiners

Composition of PDEng Thesis Propose composition to the SB&C scientific Evaluation committee director (include CV for non‐TU/e members) 22 Progress meeting SB&C Quarterly report Q3 Submit signed digital version to SB&C MT

23 24 Final evaluation meeting Final report/thesis Submit thesis to PDEng Thesis Evaluation Committee one week prior to the defense

Submit digital version of the thesis, a signed deposit agreement and a signed Code of Scientific Conduct to SB&C secretariat one week prior to the defense

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7. Other meetings This section describes some other meetings and events that are part of the program.

7.1 Brown bag meeting The Brown bag meeting is an informal meeting with trainees and the MT. Everyone can discuss issues related to the program, e.g. sharing you experience of a conference/event, give feedback on workshops, etc. There is no official agenda, all input is welcome. As this meeting is held during lunchtime, it is called the ‘Brown bag’ meeting. Everybody brings his own lunch. Frequency: every four months

7.2 Lunch Lecture Trainees are requested to organize lunch lectures by invited speaker related to SB&C topics. These lectures are open to all public. The trainees are responsible for these lectures. The lectures are planned during lunch time. Duration including questions is one hour. Frequency: approx. once per month

7.3 Company visits Trainees are asked to organize company visits at their companies. The purpose of the company visits is to create more added value for the participating companies/organizations in SB&C. As a second year trainee you are responsible for organizing and leading this event for your company. It is not mandatory to be present at all the visits of your fellow colleagues, yet it is a great opportunity to get in touch with different industries and organizations. For the first year trainees it is mandatory to participate in your company visit.

You are asked to organize a visit that takes at least half a day, but can be longer depending on what you organize. Organize the following: 1. Presentation/tour by your company: max. 1 hour. 2. Co‐creative workshop: about 3 hours. The topic for the workshop can be related to your assignment, but it can also be a ‘hot issue’ that your company is facing and is in need for creative integral solutions.

Send the set‐up of the visit and workshop to the MT and your fellow trainees two weeks prior to the visit.

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8. External communication LinkedIn is a possibility to make yourself visible. If you use it actively, it will work for you. It is important to have an updated LinkedIn profile, so it can be used to find traineeships/show it to interested companies. Make sure you add a nice picture. It does not have to be very formal, but it is a chance to show who you are.

Please use the following headline for your position at the TU/e: ‘PDEng trainee Smart Buildings & Cities at the Eindhoven University of Technology’.

If you want to be found on LinkedIn, you can use the following tips:  Use the same word seven times in your profile.  Make a URL at contact info  Publish regularly  Share important items with your network  Become a member of groups in your work area – companies will notice you following them.  Label your connections.

The SB&C secretariat can give your more tips and tricks and provide you with help if you want to.

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9. Evaluation of courses, workshops and design projects Each course, workshop or design project has its own type of examination as described in Appendix F (presentation, assignment report, etc.). However, the following general evaluation procedure will be followed:

1. The work is submitted by trainee. 2. The responsible lecturer provides the trainee with the assessment of the work within two weeks. Should the work require any improvement, then the trainee is given a week to do so, after which the lecturer makes the final assessment. 3. The responsible lecturer assembles the list with final results and submits it to the SB&C secretary’s office to be recorded in the grades registration system. All grades registered at this point are final.

N.B.: Course assignments are to be completed according to the schedule set by the responsible lecturer.

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10. Quality assurance 10.1 CCTO The program received a preliminary accreditation by the CCTO (Certificatie Commissie voor Opleidingen tot Technologisch Ontwerper). The members of the CCTO belong to the four Dutch Universities of Technology, the council for industry RCO (de Raad van Centrale Ondernemingsorganisaties), and KIVI (Dutch association for professional engineers).

10.2 Workshop evaluations In order to assess the quality of the SB&C program and to be able to improve the program, all courses are evaluated by the trainees. The following procedure is followed for quality assurance of the courses:  In the month after each course or workshop is finished Bureau Kwaliteitszorg of the Built Department sends a questionnaire to the trainees (an example of the questionnaire can be found below).  The (anonymous) results of this questionnaire are collected by the MT and communicated to the responsible teachers.  Each teacher is asked to evaluate the results and to provide suggestions to improve the course for the next year.  If the questionnaire shows severe problems with the workshop, then the results are discussed in a meeting with the scientific director of SB&C, the core lecturer from the responsible department (member of the educational board), and the responsible teacher. This meeting should result in steps to improve quality of the workshop.

At the start of this workshop, could you sufficiently understand and follow the workshop content? No, the content was too I had only small I had no problems in difficult difficulties in the understanding the beginning content of the workshop

Were the learning goals in the study guide sufficiently absolutely not very clear clear to you?

Were the evaluation criteria for this workshop sufficiently absolutely not very clear clear to you?

About the teacher (name)

Interaction: Did the teacher give you enough opportunity not at all to a large extent for asking questions ?

Can you give an overall grade for the teacher (between 1....10) 1 2 3 4 5 6 7 8 9 10

Assignments

Were the assignments of this workshop challenging Not Very enough for you? challenging challenging at all Not so very A little Yes, quite challenging bit challenging

Workload

For this workshop you receive a number of ECTS credits. I I Did these credits reflect your real (actual) efforts? invested invested much I invested Workload is I invested much less less according more more to the planned ECTS credits

21 Trainee Handbook — PDEng program Smart Buildings & Cities

Finally

What overall mark (1‐10) would you give for this workshop? 1 2 3 4 5 6 7 8 9 10

Please give any suggestion to improve this workshop. (Think about things you missed, or things you wish for the next generation).

22 Trainee Handbook — PDEng program Smart Buildings & Cities

Appendices

Appendix A: Admission criteria

Appendix B: Graduate profile Appendix C: Exam requirements Appendix D: Overview of workshop 2017‐2018 Appendix E: General workshop planning 2017‐2018 Appendix F: Workshop descriptions

Appendix G: Evaluation company design project Appendix H: Practical information Appendix I: Templates

23

Trainee Handbook — PDEng program Smart Buildings & Cities Appendix A: Admission criteria The program defined the following general admission criteria:  The candidate has an MSc in either mechanical engineering, electrical engineering, building physics and services, architectural engineering (with a strong technical background), sustainable energy technology or information technology.  The candidate has a strong interest in (designing for) the built environment.  The candidate is a high potential master on his/her own discipline.  The candidate has an excellent command of the English language and is willing to learn Dutch for communication with the industry.  The candidate has excellent communicative skills.

Note that since most company assignments require a trainee with a specific background, these admission criteria will be adjusted to fit the requirements of each company assignment.

A.1 Trainee Handbook — PDEng program Smart Buildings & Cities

A.2 Trainee Handbook — PDEng program Smart Buildings & Cities Appendix B: Graduate profile The Graduate profile is divided in four categories: designer, knowledge, professional and entrepreneurial. Each of these categories are discussed next.

Designer (in the context of the design project)  The graduate is able to understand the questions of the client (analyze) and is able to translate this into the design project (synthesize).  The graduate works independently and is responsible for the design process and outcome of the design project.  The graduate is familiar with standard methods, explores alternative methods and applies these methods in the design project.  The graduate makes use of scientific knowledge during the design process.  The graduate evaluates risks of the design and takes the necessary actions accordingly.  The graduate documents all relevant steps in the design process in order to support communication with others (team members, clients).

Knowledge  The graduate is a high potential master on his/her own discipline.  The graduate has knowledge on conceptual level of SB&C related disciplines other than his/her own discipline which allows him/her to communicate with experts of these disciplines.

Professional  Communication o The graduate is able to communicate on professional level about SB&C related topics with stakeholders from industry. o The graduate is able to communicate on academic level with technical and scientific professionals from the various SB&C related disciplines. o The graduate is able to communicate (orally and written) to various sorts of audiences (project members, clients, stake holders).  Teamwork o The graduate is able to work in multidisciplinary design teams. o The graduate is able to combine his/her knowledge and expertise with the knowledge and expertise of professionals from disciplines other than his/her own discipline. o The graduate is able to take the lead in multidisciplinary teams.  Management o The graduate recognizes and understands the motivations and goals of other professionals and knows how to act accordingly. o The graduate is familiar with project management and able to manage his/her own project.  Societal o The graduate values (scientific) working integrity and works accordingly.

Entrepreneurial  The graduate is able to think about new value creation opportunities.  The graduate is able to construct a viable business plan for a product or service.

B.1 Trainee Handbook — PDEng program Smart Buildings & Cities

B.2 Trainee Handbook — PDEng program Smart Buildings & Cities Appendix C: Exam requirements The following exam requirements are defined by the program regarding the courses and workshops:  Assessment results (>5,5, ‘pass’ or ‘exemption’) of all the mandatory courses and workshops.  Assessment results (>5,5, ‘pass’ or ‘exemption’) of all the elective courses.

The following exam requirements are defined by the program regarding the company assignment:  Project plan signed by the university advisor and company advisor.  Quarterly reports signed by the university advisor and company advisor.  Final report.  Six‐month evaluation form signed by the university advisor, company advisor and scientific director.  Result of the six‐month evaluation is a confirmation that the advisors are confident that the trainee can finish his/her education and company project to a satisfactory level within the available time.  Final assessment form signed by the university advisor, company advisor, external advisor and scientific director.  Result of the final assessment is a ‘pass’.

C.1 Trainee Handbook — PDEng program Smart Buildings & Cities

C.2 Trainee Handbook — PDEng program Smart Buildings & Cities Appendix D: Overview of workshop 2018‐2019

1 1 2 2 2 2+3+4 quartile 1, 2, 3, 4 Planned in t1+2 1st 1+2+3+4 1st 2 1st 2 1st year Recom. 62 60 5,0 122 77,0 10,0 10,0 10,0 10,0 cluster ECTS per ,0 1st, 2nd 1+2+3+4 5,0 5,0 5,0 5,0 5,0 ECTS per workshop Total credits: Total credits year 1: Total credits year 2: hiessen (EY) 3,0 2nd 1+2 .ir. M.F.M. Speetjens .ir. A.D.A.M. Kemperman Responsible lecturers A.M.M. Debije‐Popson 2,0 2nd 1 E&IS dr. H.A. Romijn Responsible department opop PROOF PROOF ‐ ‐ 2,0 2,0 1st 1+2+3+4 roject BE prof.ir. E.S.M. Nelissen 8,0 1st 1+2 Type CourseCourse ‐ ‐ ‐ ‐ 5,0 5,0 1, 2, 3, 4 Workshop ext. dr. R. Hamans (Cambridge & Co.) 3,0 2nd 3+4 Workshop PROOF ‐ 0,0 but which is relevant to your ts of a small design project. Each xisting MSc courses. These courses s can be used in the design projects. ities Workshop IE&IS dr.ir. A.J. Wieczorek, prof.dr.ir. Verbong 5,0 course: 7LY3M0) Course BE prof.dr.ir. J.L.M. Hensen or district level Project ‐ University advisor of design project 64 lity and smart cities Workshop IE&IS dr.ir. J.C.C.M. Huijben 4,0 c course: 5LEE0) Course EE prof.dr.ing. A.J.M. Pemen 9) ese courses. are similar to courses from your Master education. ‐Elective 1 ‐Elective 2 SFC750 Professional writing skills for PDEng trainees Workshop ESA 0PDE05 Transformative approaches to energy, mobility and smart c 7PDSBC12 Design project ‐ Design on building and district level7PDSBC13 Company design project: Design on component, building, PDSHA010 System thinking 1 (mandatory PDEng shared course)PDSHA020 System thinking 2 (mandatory PDEng shared course) P Worksh Worksh 7PDSBC11 Design methods and co‐creation Workshop ESA P. Bakker 1,0 1s 7PDSBC21 Entrepreneurial finance: introduction Workshop ext. A. Mat 7PDSBC23 Writing business plan 7PDSBC24 Entrepreneurial ideas and new business for energy, mobi 7PDSBC42 Electrical power engineering and system integration (MS7PDSBC43 Sustainable energy source (MSc course: 4EM70)7PDSBC44 Energy, economy and society (MSc course: 0EM140)7PDSBC45 Smart Urban Environments (MSc course: 7ZW5M0) Course Course Course I ME BE dr dr 7PDSBC41 Building performance and energy systems simulation (MSc 7PDSBC31 Professional development Workshop ESA drs. V. Merk 8,0 1st 1+ PDSHA030 Scientific integrity Design Code and course name Overview educational program Smart Buildings & Cities (2018‐201 Entrepreneurship Professional Development Electives Core modules Choose two courses fromcourse is the connected to short‐list a master below.Note that it is not allowed to choose courses with topics that course; Each knowledge of from these these master courses course consis Choose courses from the PDEng sharedshoud electives bring (offered you by new PROOF) or knowledge from e which is missing from your Master education, company assignment. The scientific director needs to approve th

D.1

Trainee Handbook — PDEng program Smart Buildings & Cities Appendix E: General workshop planning 2018‐2019 modules PDEng shared 20 … 19/Aug 26/Aug 28/Jan 04/Feb 40 modules PDEng shared 4 4 40 61 1 eek (corresponding with the ECTS of each workshop) 20 eek (corresponding with the ECTS of each workshop) 4 4 TU/e closed TU/e closed 4 12 Quarter 2 Quarter 4 4 4 20 Note: the colored bars give an indication of the workload per w Note: the colored bars give an indication of the workload per w 4 4 20 Apr 29/Apr 06/May 13/May 20/May 27/May 03/Jun 10/Jun 17/Jun 24/Jun 01/Jul Nov 19/Nov 26/Nov 03/Dec 10/Dec 17/Dec 24/Dec 31/Dec 07/Jan 14/Jan 21/Jan 4 4 20 modules modules PDEng shared PDEng shared an 5,0 ECTS 4 4 20 ns 5,0 ECTS jn 5,0 ECTS 36 11 4 4 36 20 1,2 1,2 1 1,2 1,2 1 2 1 1 4 4 20 Quarter 1 Quarter 3 t cities Wieczorek 5,0 ECTS MSc course: 7LY3M0) Hensen 5,0 ECTS 40 obility and smart cities Huijben 4,0 ECTS (MSc course: 5LEE0) Pemen 5,0 ECTS part of the PDEng shared modules)part of the PDEng shared modules) ‐ ‐ 2,0 2,0 ECTS ECTS el Nelissen 8,0 ECTS 4 20 4 11111111 11 111 11111111111 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 … 34 35 3637383940414243444546474849505152123456 2,3 2,3 2,3 2,3 2,3 2,3 2,3 2,3 4,5,6 4,5,6 4,5,6 4,5,6 4,5,6 4,5,6 4,5,6 4,5, 03/Sep 10/Sep 17/Sep 24/Sep 01/Oct 08/Oct 15/Oct 22/Oct 29/Oct 05/Nov 12/ 11/Feb 18/Feb 25/Feb 04/Mar 11/Mar 18/Mar 25/Mar 01/Apr 08/Apr 15/Apr 22/ 4 20 4 Design 7PDSBC12 ‐ Design project ‐ Design on building and district lev Core modules ‐ Professional development 7SB31 ‐ Professional development Merk 8,0 ECTS 7PDSBC11 ‐ Design methods and co‐creationPDSHA010 ‐ System thinking 1 (scheduled four times per year as PDSHA020 ‐ System thinking 2 (scheduled four times per year as Core modules 0PDE05 ‐ Transformative approaches to energy, mobility and smar7PDSBC41 ‐ Building performance and energy systems simulation ( Bakker 1,0 ECTS 7PDSBC42 ‐ Electrical power engineering and system integration 7PDSBC43 ‐ Sustainable energy source (MSc course: 4EM70) Speetje 7PDSBC44 ‐ Energy, economy and society (MSc course: 0EM140) Romi Entrepreneurship 7PDSBC24 ‐ Entrepreneurial ideas and new business for energy, m Professional development 7PDSBC31 ‐ Professional development Merk 8,0 ECTS 7PDSBC45 ‐ Smart Urban Environments (MSc course: 7ZW5M0) Kemperm 1 1 1 2 3 4 1 2 3 4 5 1 1 6 Planning workshops SB&C ‐ 2018 / 2019 Recommended in workshops in year 1 ‐ Fall Semester (A) ‐ 2018 Week Design Week Design Core modules / electives Entrepreneurship Professional development Recommended workshops in year 1 ‐ Spring semester (B) ‐ 2019 Core modules / electives Entrepreneurship Professional development

E.1 Trainee Handbook — PDEng program Smart Buildings & Cities modules PDEng shared 2 08/Jul … 26/Aug 28/Jan 04/Feb 4 modules PDEng shared eek (corresponding with the ECTS of each workshop) eek (corresponding with the ECTS of each workshop) TU/e closed Quarter 2 Quarter 4 Note: the colored bars give an indication of the workload per w Note: the colored bars give an indication of the workload per w 4 Apr 29/Apr 06/May 13/May 20/May 27/May 03/Jun 10/Jun 17/Jun 24/Jun 01/Jul Nov 19/Nov 26/Nov 03/Dec 10/Dec 17/Dec 24/Dec 31/Dec 07/Jan 14/Jan 21/Jan 4 4 4 4 modules modules 11 1 22 PDEng shared PDEng shared 4 4 4 )3,0ECTS 1111 4 opson 2,0 ECTS Quarter 1 Quarter 3 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 … 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 1 2 3 4 5 6 03/Sep 10/Sep 17/Sep 24/Sep 01/Oct 08/Oct 15/Oct 22/Oct 29/Oct 05/Nov 12/ 11/Feb 18/Feb 25/Feb 04/Mar 11/Mar 18/Mar 25/Mar 01/Apr 08/Apr 15/Apr 22/ Entrepreneurship 7SB21 ‐ Entrepreneurial finance: introductionProfessional development SFC750 ‐ Professional writing skills for PDEng trainees Mathiessen (extern Debije‐P Entrepreneurship 7SB23 ‐ Writing business plan Hamans (extern) 3,0 ECTS 1 1 1 Planning workshops SB&C ‐ 2018 / 2019 Recommended workshops in year 2 ‐ Fall Semester (A) ‐ 2018 Week Design Week Design Core modules / electives Entrepreneurship Professional development Core modules / electives Entrepreneurship Professional development Recommended workshops in year 2 ‐ Spring semester (B) ‐ 2019

E.2 Appendix F: Workshop descriptions Cluster: Design 7PDSBC11 Design methods and co‐creation General information ECTS credits: 1,0 Provided by: ESA Lecturers: P. Bakker (ext.: Pilu)

Education and examination Type of education: Workshop Type of examination: Assignment Course material: Handed out during workshop

Contents Learning objectives: Designing in multidisciplinary design teams Contents: The following topics are covered in five workshops sessions:  Team working: MBTI revisited, Assessment of Personal Innovation Competencies (PIC), Learning styles, Assessment of team characteristics  Co‐creation I: Characteristics of high performing teams, Co creating and collaborating using complementary roles/preferences, Building trust, Bridging, listening, Influencing  Tools for innovation I: Whole brain thinking, Brainwriting, Brainstorming, Diverging  Tools for innovation II: Converging, Visual thinking, Metaphorical thinking, Mind mapping, SIT  Co‐creation II: Team development, Case studies, Learning Action planning

The five sessions are planned in parallel with the Design project (7SB12). The design project will be used to apply the learned design and co‐creation methods.

7PDSBC12 Design project ‐ Design on building and district level General information ECTS credits: 8,0 Provided by: Department: Built Environment Lecturers: prof. ir. E.S.M. Nelissen (advisor)

Education and examination Type of education: Project Type of examination: Report, presentation Course material: Case description is handed out at the kick‐off meeting

Contents Learning objectives: Working and designing in multidisciplinary design teams Contents: The trainees work in a multidisciplinary team on a design case. The focus is on designing on building and district level. The deliverables consist of a final presentation, a project poster and a project report summing up the design challenge, the design process and the final design.

F.1 Trainee Handbook — PDEng program Smart Buildings & Cities

7PDSBC13 Company design project: Design on component, building, or district level General information ECTS credits: 64,0 Provided by: Department of the Built Environment Lecturers: University advisor of the specific design project

Education and examination Type of education: Project Type of examination: Report, presentation Course material: N.a.

Contents Learning objectives: Working and designing in multidisciplinary design teams Contents: This is a design project in collaboration with a company and the university. It is the trainees main responsibility to manage and execute the project. Each trainee is supported by an advisor from the company and an advisor from the university. A business plan for implementation or marketing of the project or product is part of the final deliverables.

For System thinking 1 (PDSHA010) and System thinking 2 (PDSHA020) please refer to OSIRIS.

F.2 Trainee Handbook — PDEng program Smart Buildings & Cities

Cluster: Entrepreneurship 7PDSBC21 Entrepreneurial finance: introduction General information ECTS credits: 3,0 Provided by: EY (ext.) Lecturers: A. Mathiessen (responsible lecturer)

Education and examination Type of education: Workshop Type of examination: Assignment Course material: Hand‐outs in class

Contents Learning objectives: Basic understanding of the finance fundamentals such as:  accounting and forecasting,  valuation,  taxes,  legal structure. Integration of these subjects into a business plan; relevance of these topics for start‐ups. Contents: Basic book‐keeping principles, Interpreting financial statements, Financial analysis, Budgets and forecasts, Cost prices, Direct‐ and indirect taxes, Legal: types of entities, Liquidity management, Valuation, Investment analysis and scenario’s.

7PDSBC23 Writing business plan General information ECTS credits: 3,0 Provided by: Cambridge & Co. (ext.) Lecturers: dr. R. Hamans (responsible lecturer)

Education and examination Type of education: Lecture, workshop Type of examination: Assignment Course material: Handed out during the workshop.

Contents Learning objectives: To be able to construct a viable business case/‐plan for a product/service or entity featured in the final internship. Contents: During this course, participants will first be taught what a business case or ‐plan comprises. Next, the participants will gather financial, business and other relevant information regarding the product/service/entity they are working on. From this information they will construct a business case/‐plan. This plan will be challenged during the course, i.e. on viability, and ultimately graded.

F.3 Trainee Handbook — PDEng program Smart Buildings & Cities

7PDSBC24 Entrepreneurial ideas and new business for energy, mobility and smart cities General information ECTS credits: 4,0 Provided by: Department of Industrial Engineering & Innovation Sciences Lecturers: dr.ir. J.C.C.M. Huijben (responsible lecturer)

Education and examination Type of education: Workshop, individual assignment Type of examination: Business plan and pitch Course material: Reader consisting of a selection of book chapters and scientific articles. Course materials will be made available one month before the start of the course.

Contents Learning objectives: After successful completion of this course you can design a business plan for a sustainable innovative technology in which you can incorporate the following elements: ‐ Identification of market opportunities ‐ Business model and ecosystem design ‐ Marketing for new companies ‐ Financial statements ‐ Team building and management of new companies ‐ Protection of your idea and dealing with governmental regulations ‐ Continuation, up‐scaling and exit strategies for new ventures Next to that you will learn entrepreneurial skills such as giving a pitch and creativity skills. Contents: Present day energy and mobility systems are under high pressure for change due to issues like resource depletion and air pollution. How can we link to these changing markets and create new business that will transform these systems and create the smart cities of tomorrow? It all starts with innovative technologies, however they are useless unless they become enacted in the market, ideally leading to new business creation. Thus, next to an innovative technology it is essential to have an entrepreneurial mindset. However, engineers are usually not trained for this. After completion of this course you will obtain the necessary basic knowledge, tools and skills for commercializing new transformative technologies as part of a large organization or on the basis of your own company.

F.4 Trainee Handbook — PDEng program Smart Buildings & Cities

Cluster: Professional Development 7PDSBC31 Professional development General information ECTS credits: 8,0 Provided by: Education and Student Affairs (ESA) Lecturers: V.J.B.A. Merk (responsible lecturer)

Education and examination Type of education: Workshops and individual coaching Type of examination: Oral, presentations, reports Course material: Handed out during the workshops

Contents Learning objectives: Assessing, broadening, and deepening social, communicative and group skills. Contents: The program consists of workshops and individual coaching. Topics are defined based on the needs of the participants, but typically include:  Self –Assessment.  Project Management.  Conversation Techniques.  Leadership Skills.  Presentation skills.  Application Skills.

SFC750 Professional writing skills for PDEng trainees General information ECTS credits: 2,0 Provided by: Education and Student Affairs (ESA) Lecturers: A.M.M. Debije‐Popson

Education and examination Type of education: Workshop Type of examination: Assignment Course material: Silyn‐Roberts, H. (2013). Writing for science and engineering: Papers, presentations and reports, 2nd edition. Amsterdam: Elsevier. ISBN: 978‐0‐08‐098285‐4

Contents Learning objectives: There are three main learning objectives for you to achieve in this skills development course. You will be able to: • Plan, create and edit professional documents that ‐ demonstrate coherent, logical organization at sentence, paragraph and whole‐text level, as presented Silyn‐Roberts, Sections 1 and 3; ‐ incorporate suitable content, level of formality and style required for the particular type of document you are writing (e.g., formal/informal, academic/corporate‐technical, specialist audience/non‐specialist audience), as presented in Silyn‐Roberts, Sections 2 and 4; ‐ employ strategies to improve the readability of the document for the intended audience, as presented in Silyn‐Roberts, Section 4 and Appendix 2; • Provide feedback to your peers, using guided peer review exercises provided by the Course Instructors; • Revise your written work based on your own critical reflection of feedback you receive from your peers and your Writing Coach. Contents: The purpose of the course is to guide technical design students in the writing and editing of professional reports for a variety of readers (academics to workplace colleagues).

For Scientific integrity (PDSHA030) please refer to OSIRIS.

F.5 Trainee Handbook — PDEng program Smart Buildings & Cities

F.6 Trainee Handbook — PDEng program Smart Buildings & Cities

Cluster: Core modules 0PDE05 Transformative approaches to energy, mobility and smart cities General information ECTS credits: 5,0 Provided by: Department of Industrial Engineering & Innovation Sciences Lecturers: dr.ir. A.J. Wieczorek (responsible lecturer), prof.dr.ir. Verbong

Education and examination Type of education: Workshop, individual assignment Type of examination: Business plan and pitch Course material: Reader consisting of a selection of book chapters and scientific articles. Course materials will be made available one month before the start of the course.

Contents Learning objectives: After following a series of creative and strongly interactive sessions you will learn how to: ‐ Recognise system change and social innovation; ‐ Identify and analyse a socio‐technical system around own project; ‐ Identify opportunities and barriers to change; ‐ Anticipate and vision a long‐term change of incumbent systems; ‐ Identify medium and short term actions in long term perspective; ‐ Set strategies and novel arrangements that can effectively address identified barriers and motivate system change; ‐ Effectively collaborate in an interdisciplinary and international group; Next to that you will acquire out of the box skills and system thinking. Contents: Cities around the world face numerous challenges. In particular, urban energy and mobility systems are under pressure due to the increasing resource depletion and climate change. Their transformation requires not only innovative technologies, but also a radical change of the entire system in which these technologies are embedded including regulations, culture, practices and routines. However, a key question is how to transform the current unsustainable energy and mobility practices in the city of today and create smart cities of tomorrow? Solving the question requires specific competencies that are usually not part of the classical engineering education. After completion of this course you will obtain the necessary tools and skills for making your own sustainable energy efforts and projects more effectively contribute to the systemic transformation of the urban energy and mobility system.

7PDSBC41 Building performance and energy systems simulation (MSc course: 7LY3M0) General information ECTS credits: 5,0 Provided by: Department of the Built Environment Lecturers: Prof.dr.ir. J.L.M. Hensen (responsible lecturer), ir. R.C.G.M. Loonen

Education and examination Type of education: Lectures, individual assignments Type of examination: PDEng trainees finish this course with an additional design assignment preferably connected to the design project (7SB12) or their company design project (7SB13). Course material: Provided via the Canvas website

Contents Learning objectives: The objectives of this course are to:  Present the underlying theoretical and operational principles of building‐integrated sustainable energy systems from component/system‐level to district‐scale.  Introduce performance‐based analysis as a useful tool for assessing the trade‐offs between indoor climate, cost‐effectiveness and environmental performance.  Highlight the opportunities and challenges of state‐of‐the‐art building performance

F.7 Trainee Handbook — PDEng program Smart Buildings & Cities

simulation and to provide hands‐on training in the use of such software Contents: Given the increasing demand for higher levels of sustainability in the built environment, and the growing complexity of integrated design solutions to achieve this, there is a need for design support methodologies that facilitate efficient and effective sustainable building operation. Future engineers need to be able to make informed decisions based on a thorough understanding of the governing physical principles, and awareness of the dynamic interactions between climate conditions; building shape and structure; (renewable) energy systems; the building user; and the integration in the urban environment. This course introduces (i) the principles of performance‐based building and energy systems design, and (ii) the benefits, concepts, assumptions and limitations of state of the art building performance simulation methods in this context. The practical work is designed to demonstrate theoretical concepts introduced in the lectures, and to gain practical "hands‐on" experience in using state‐of‐the‐art building performance simulation software for design of integrated sustainable building and energy system concepts.

7PDSBC42 Electrical power engineering and system integration (MSc course: 5LEE0) General information ECTS credits: 5,0 Provided by: Department of Electrical Engineering Lecturers: prof.dr.ing. A.J.M. Pemen (responsible lecturer), R.T.W.J. van Hoppe, MSc

Education and examination Type of education: Workshop, individual assignment Type of examination: PDEng trainees finish this course with an additional design assignment preferably connected to the design project (7SB12) or their company design project (7SB13). Course material: Provided via the Canvas website

Contents Learning objectives: The main goal is to gain knowledge on how electric power transfer between source and load are taking place, what components are needed to create electric power transfer and how a power system can be analyzed analytically. Contents: The course starts with a review of basic knowledge, such as complex numbers and a part of electric circuit theory, needed to analyze electric power systems. After that the general structure of electric power systems are discussed. With the basic knowledge important concepts as active power, reactive power and three phase systems are explained. Furthermore the physical principles and electric models of key components in an electric power systems are treated in detail.

7PDSBC43 Sustainable energy source (MSc course: 4EM70) General information ECTS credits: 5,0 Provided by: Department of Mechanical Engineering Lecturers: dr.ir. M.F.M. Speetjens (responsible lecturer), prof.dr.ir. D.M.J. Smeulders

Education and examination Type of education: Workshop, individual assignment Type of examination: PDEng trainees finish this course with an additional design assignment preferably connected to the design project (7SB12) or their company design project (7SB13). Course material: Provided via the Canvas website

Contents Learning objectives: The objectives of this course are to:  gain insight into common sources of sustainable energy and their underlying physical phenomena and principles  gain insight into concepts for utilization of sustainable energy sources  gain insight into methods for energy conversion

F.8 Trainee Handbook — PDEng program Smart Buildings & Cities

 gain insight into methods for energy storage  acquire skills for modelling, analyzing and designing (sustainable) energy systems Contents: The course treats relevant aspects of sustainable energy systems and consists of 2 parts:

PART A: General concepts, principles and methods The course concentrates on the following common sustainable energy sources: solar energy, energy from biomass, geothermal energy, wind energy. Important for the exploitation of sustainable energy is that it cannot always directly be utilized in its primary form. Hence, actual utilization in a sustainable energy system often requires conversion into a useful form and/or storage for availability at a useful time. To this end the course extensively treats concepts and methods for energy conversion and energy storage.

PART B: Design of a geothermal combined heat & power (CHP) plant This part concerns the actual design of a sustainable energy system within the framework of the concepts and methods treated in Part A. Objective is the design of a geothermal combined heat & power (CHP) plant. The design process involves 3 stages:  thermodynamic design of a CHP plant using the binary or flash‐plant concepts;  design of heat exchangers and steam generators;  economic analysis to assess the commercial viability of the CHP plant.

7PDSBC44 Energy, economy and society (MSc course: 0EM140) General information ECTS credits: 5,0 Provided by: Department of Industrial Engineering & Innovation Sciences Lecturers: dr. H.A. Romijn (responsible lecturer), prof.dr. F. Alkemade

Education and examination Type of education: Lectures, practical instruction sessions, guest speaker(s), movie & debate Type of examination: Three group assignments, each weighing 15% of final grade; Instead of the written exam, PDEng trainees complete an individual final assignment on a topic of their own choice which receives a weight of 55% of the total grade. In this assignment, some knowledge elements or techniques taught in the course have to be applied. Course material: A variety of papers and book chapters. Access through the Canvas course folder.

Contents Learning objectives: You will get to know and understand the big energy issues that the world is facing today, and learn from energy transitions in the past, in order to understand better the challenges of the current sustainable energy transition. You will be able to analyse energy problems by applying a systems perspective ‐ both a technical system perspective (primary sources, conversion, distribution, end use; energy balances), as well as a socio‐technical system perspective (embedding of technology in socio‐economic context, innovation systems). You will acquire basic knowledge about ‘ tools of the trade’ from economics and sustainability studies in support of decision making by companies, households and organisations in the energy sector ‐ including energy demand estimation techniques, financial and social cost benefit analysis, levelised cost of energy, energy return on energy investment, multi‐criteria analysis for complex decision making, and environmental/energy life cycle analysis. You will also learn how to apply these tools and instruments to analyze the dynamics in energy supply and energy demand, understand how the interaction of energy supply and demand gives rise to certain socio‐economic and environmental outcomes, and understand why these outcomes – if left unregulated ‐ are often not optimal from a societal viewpoint. You will learn about developments in and characteristics of policy and regulation in the electricity sector and be able to critically reflect on these (e.g. indicating the limited effectiveness of some instruments/policies).

F.9 Trainee Handbook — PDEng program Smart Buildings & Cities

Contents: A reliable, affordable and clean energy supply is of major importance for society, economy and the environment – and will prove to be crucial in the 21st century. You, as future engineer, will be shaping the renewable energy revolution. But before you can do that, you will first have to know and understand the role of energy in economy and society ‐ and that is what this course is about. We will start by highlighting the importance of energy, the big issues that we are facing and the need for an energy transition. We will draw upon energy transitions from the past (from traditional biomass to coal, and from coal to oil) to understand how such a process evolves. Next, we examine the current structure and trends in world energy supply and demand, by taking an “energy system” perspective. We introduce a range of instruments to analyse and manage energy supply and energy demand in the short term; and other instruments in support of decision making on energy investments and policy in the long term. We focus on estimation of profitability, economic efficiency, environmental performance and resource intensity. Tools and concepts include: energy demand estimation, energy balances, financial and social cost benefit analysis, levelised cost of energy, energy return on energy investment and multi‐criteria analysis for complex decision making. Then, the organization and regulation of the electricity sector will be explained (nb: the gas sector shows very similar characteristics). We will highlight the shift in policies that has taken place in many countries of the world since the early 1980s: from central regulation of state‐ owned utilities and cost‐plus price calculation (administrative pricing), to liberalisation, unbundling and introduction of market competition. We will explore the impacts of these changes on energy pricing, security and efficiency ‐ with reference to the EU and emerging‐ economy energy markets. We round off the course by focusing on the challenges of a new energy transition – i.e. we revisit the issues already flagged in the first lecture: geo‐politics, energy security, energy poverty. We contrast high‐income and low‐income countries. In particular, possibilities and limitations of (inter)national policies will be discussed: e.g. stimulation of renewables, carbon cap‐and‐trade mechanism designed under the Kyoto Protocol, and expected changes in the regulatory environment for greenhouse gas emissions with the coming into force of the Paris Agreement 2015.

7PDSBC45 Smart Urban Environments (MSc course: 7ZW5M0) General information ECTS credits: 5,0 Provided by: Department of Built Environment Lecturers: dr.ir. A.D.A.M. Kemperman (responsible lecturer)

Education and examination Type of education: Lectures, assignments. Type of examination: PDEng trainees finish this course with an additional design assignment preferably connected to the design project (7SB12) or their company design project (7SB13). Course material: Access through the Canvas course folder.

Contents Learning objectives: After finalizing this course, you: ‐ have insights in current threats and opportunities in urban systems regarding energy, health, mobility and quality of life. ‐ are able to identify and analyse the potential of ICT in solutions for urban systems. ‐ are able to identify and analyse the potential of integrated land‐use and transport planning. ‐ know how to apply KBS and data mining techniques to extract patterns from (big) data for policy analysis. Contents: Cities are booming and constitute the heart of economic and cultural developments. At the same time, threats of the quality of living environments ask for smart solutions in areas such as mobility, health and energy. In this course, new perspectives offered by emerging technologies and research are addressed. The course considers current issues in urban development (smart cities, healthy cities, smart grids) and links these issues to new approaches in urban analysis and decision support (big data). The course consists of a series of lectures. Each lecture addresses a particular topic and is

F.10 Trainee Handbook — PDEng program Smart Buildings & Cities

accompanied by a practical and assignments where the students apply the theory to a case. The following topics are addressed: ‐ Current issues in urban planning and the need for smart solutions (health, social, mobility, energy). ‐ The need of integrated land‐use and transport planning and creating benefits by synchronizing networks. ‐ Applications and potential of integrating ICT in urban infrastructure and personal information systems. ‐ Techniques and applications of data mining to extract information from big data. ‐ Techniques and applications of knowledge‐based systems for urban planning.

F.11 Trainee Handbook — PDEng program Smart Buildings & Cities

F.12 Trainee Handbook — PDEng program Smart Buildings & Cities

Cluster: Electives The following courses will be available in coming year:  Statistics ‐ Statistics for designers  Statistics – Data analysis using R  Entrepreneurship  Data analysis

Please note that the PDEng shared electives are still under development; new courses will be added in the coming years. For more information regarding the PDEng shared electives please refer to the PROOF website: https://intranet.tue.nl/universiteit/diensten/dienst‐personeel‐en‐organisatie/human‐resource‐ development/professional‐development/trainingsaanbod‐en‐ontwikkelmogelijkheden/research‐and‐valorization‐ training‐program/proof/pdeng‐trainees‐program/

Available Master courses can be found via OSIRIS: https://osiris.tue.nl/

F.13 Trainee Handbook — PDEng program Smart Buildings & Cities

F.14 Trainee Handbook — PDEng program Smart Buildings & Cities Appendix G: Evaluation form company design project Project name: Trainee: Company: Company advisor: University advisor:

The evaluation criteria used by SB&C are adopted from the SAI report ‘New criteria for assessing a technological design’ by Kees van Hee and Kees van Overveld (2012). Some criteria are adapted to make them more suitable for SB&C.

Please evaluate Design aspects and Design process by using the evaluation sheets on the next pages and copy the results in the table below. Detailed information about this evaluation form and the evaluation criteria can be found in the appendix.

Evaluation of technological design Score

Total score Design aspects (see page 3)

Total score Design process (see page 5)

Final score1,2

Signatures:

1 The final score is the average value of the scores for Design aspects and Design process. 2 Note: the final score on the 5‐point scale will be converted to a score on a 10‐point scale in order for the TU/e’s educational administration to register the grade. The following conversion is used: fail = 5, poor = 6, fair = 7, good = 8, excellent = 9. If the work exceeds all expectations, the evaluation team can grant the score of 10.

G.1

Trainee Handbook — PDEng program Smart Buildings & Cities

Evaluation sheet: Design aspects

Project name: Trainee: Company: Company advisor: University advisor:

Scale1: fail poor fair good excellent 1 2 3 4 5

Design aspects Criteria Value per Weight Score per criterium criterium2 design aspect Satisfaction Functionality Ease of use Reusability Structuring Construction Inventivity Convincingness Technical realizability Realizability Economical realizability Social impact Impact Risks Completeness Presentation Correctness

Total score3

1 Please, use the scale description on the following page when filling out the evaluation form. 2 The evaluation team can assign different weights for the criteria of each design aspect. By default, all weights are taken equal. In case others weights are deemed more appropriate, the evaluation team should document their motivation. 3 The total score is the average of the scores per design aspect.

G.3 1. Functionality Criteria 1 2 3 4 5 Fail Poor Fair Good Excellent Insufficient fit to More or less Poor fit to the Meets Exceeds Satisfaction the meets requirements requirements requirements requirements requirements Very easy Ease of use Very difficult Difficult Acceptable Easy

In different In same context, In same context, In different Reusability No reuse context, same same scale different scale domains domain

2. Construction Criteria 1 2 3 4 5 Fail Poor Fair Good Excellent No surprise at Surprise for Surprise for Surprise for Surprise for Inventivity all laymen peers professionals supervisors Empirical proof Empirical proof Formal and Convincingness No proof Informal proof based on based on a empirical proof simulation prototype

3. Realizability Criteria 1 2 3 4 5 Fail Poor Fair Good Excellent Technical Unkown if it can Informal Model‐based Prototype is 0‐series is realizability be produced arguments analysis realized produced Accurate Accurate A well‐ Business case Economical estimates of No business estimate of substantiated committed by realizability costs and costs financing plan stakeholders revenues

4. Impact Criteria 1 2 3 4 5 Fail Poor Fair Good Excellent Low positive Moderate High positive Social impact Negative impact No impact impact positive impact impact Risks Risks scientifically Risks not Risks informally Risk mitigation Risks scientifically analyzed and analyzed analyzed measures taken analyzed adequately mitigated

5. Presentation Criteria 1 2 3 4 5 Fail Poor Fair Good Excellent Very good Completeness Very poor Poor Marginal Good

Acceptable Unreliable Many errors Few errors Correctness number of No errors found presentation found found errors

G.4 Trainee Handbook — PDEng program Smart Buildings & Cities

Evaluation sheet: Design process

Project name: Trainee: Company: Company advisor: University advisor:

Scale1: fail poor fair good excellent 1 2 3 4 5

Design process Criteria Value per Weight Score per aspects criterium criterium2 aspect Project planning Organization and Plan realization planning Conducting meetings Analysis Problem analysis and Understanding of impact

solution Creativity Genericity

Reporting (orally and written) Communication and Knowledge management social skills Stakeholder motivation Atmosphere Structure and consistency Structure and Reflection and critical attitude attitude Independency

Total score3

1 Please, use the scale description on the following pages when filling out the evaluation form. 2 The evaluation team can assign different weights for the criteria of each design process aspect. By default, all weights are taken equal. In case others weights are deemed more appropriate, the evaluation team should document their motivation. 3 The total score is the average of the scores per design process aspect.

G.5 Trainee Handbook — PDEng program Smart Buildings & Cities

1. Organization and planning Criteria 1 2 3 4 5 Fail Poor Fair Good Excellent Project planning No planning Only phasing Planning contains Planning contains Planning contains phases and milestones and milestones, milestones specifications of specifications of activities activities and updates during the project Plan realization Reaches less than Reaches no more Reaches at least Reaches at least Reaches 90% of 30% of the than 40% of the 50% of the 70% of the the updated updated updated updated updated milestones, even if milestones milestones milestones, even if milestones, even if there were there were great there were great disturbances disturbances disturbances during the course during the course during the course of the project of the project of the project Conducting Is not reliable in Prepares a basic Prepares a Prepares a Prepares a meetings preparing agenda, reserves a detailed agenda, detailed agenda, detailed agenda, meetings: no room and invites takes care of takes care of takes care of agenda, room stakeholders, but supporting supporting supporting reservations and fails in preparing documentation, documentation, documentation, no invitations to supporting reserves a room reserves a room reserves a room stakeholders documentation and invites and invites and invites stakeholders stakeholders, stakeholders, prepares detailed prepares detailed minutes of the minutes of the meeting meeting, follows up the actions agreed during the meeting

2. Problem analysis and solution Indicator 1 2 3 4 5 Fail Poor Fair Good Excellent Analysis No clear problem Only problem Problem Problem Problem formulation formulation formulation with formulation with formulation with motivation motivation and motivation and non validated validated assumptions assumptions

Understanding of Does not Realises that Has tried to Demonstrates Demonstrates impact understand the reaching the understand the understanding of understanding of impact of reaching project goal may impact of the impact of the impact of the project goal on have impact on reaching the reaching the reaching the the project the project project goal on project goal on the project goal on environment environment the project project the project environment environment environment and beyond Creativity Has difficulties Is somewhat Is familiar with Considers Dares to with familiar with the the standard abandoning the abandon the understanding and standard method methods, but also well‐understood well‐understood applying the and realizes that explores standard methods standard standard method there may be alternatives and proposes methods and alternatives plausible creates and alternatives applies better ones resulting from exploring several alternatives

G.6 Trainee Handbook — PDEng program Smart Buildings & Cities

Genericity The solution is not The solution is The solution is The solution is The solution is even adequate for only adequate for adequate for the applicable for the applicable in the a subset of the a subset of the entire problem entire problem entire problem problem domain problem domain domain domain and domain and beyond other well‐ described domains

3. Communication and social skills Indicator 1 2 3 4 5 Fail Poor Fair Good Excellent Reporting No clear purpose, There is a clear There is a clear There is a clear There is a clear (orally and no structure and purpose purpose and purpose and purpose and structure written)* no audience structure structure and the and the reporting is awareness reporting is adequate for various adequate for the audiences intended audience Knowledge Is not aware of Does not share Actively looks for Actively looks for Actively looks for management external knowledge, but uses information information sources information sources knowledge and is some external sources, but does and shares and proactively shares not sharing own knowledge not share knowledge when knowledge knowledge knowledge asked Stakeholder Does not initiate Has a passive role in Shows little Shows adequate Shows adequate motivation any kind of the communication persuasion in persuasion in persuasion and communication communication communication negotiation in with stakeholders communication and is able to manage expectations Atmosphere Lacks basic social Incapable of Capable of Knows how to Knows how to skills and increasing or detecting prevent (potential) manage and mitigate unnecessarily improving a feeling (potential) conflicts from conflicts, makes causes conflicts of comfort for conflicts and is escalating and others feel his/her peers and of aware of the level makes others feel comfortable working detecting (potential) of comfort comfortable working with her/him, and conflicts with her/him actively creates a good atmosphere * Presentations skills is assumed to be covered by 'orally reporting'.

4. Structure and attitude Indicator 1 2 3 4 5 Fail Poor Fair Good Excellent Structure and Is not aware of Realizes that His/her work and His/her work and Has conciously consistency the need of coherence and reports show some reports show explicit chosen among coherence and consistency are structure and and adequate various methods of consistency in necessary, but is consistency structure and structuring and his/her working incapable of consistency consistency in his/her and reporting achieving them working and reporting Reflection and Takes Lacks reflective Occasionally Demonstrates Consistently critical everything for thinking on the demonstrates reflective thinking in demonstrates attitude granted own design process reflective thinking in the major part of the reflective thinking and the knowledge parts of the design design process and throughout the involved; sees process and the the knowledge design process and errors and flaws knowledge involved; involved; tends to the knowledge only when pointed sees errors and flaws seek errors and involved; tends to at when pointed at, and flaws find and call attention reacts adequately to errors and flaws Independency Has no well‐ Reluctantly Incidentally Consistently Consistently formulated formulates and formulates and formulates and formulates and own opinion incompletely substantiates a substantiates a substantiates a substantiates a personal opinion personal opinion personal opinion and personal opinion defends it, when necessary going against commonly shared opinions

G.7 Trainee Handbook — PDEng program Smart Buildings & Cities Appendix H: Practical information Absence through illness protocol This protocol describes the steps to take in case of absence related to illness. When you do not feel fit to work report this before 10.00 a.m. at the secretariat by telephone, not by e‐mail. Please provide the secretary with the following information: ‐ The kind of illness (NB you’re not obliged to tell your employer). In case of exceptions this needs to be mentioned when reporting ill. Exceptions are: complaints because of an accident, complaints because of pregnancy or delivery, complaints because of organ donation, hospitalization, residence in a nursing home. ‐ The expected recovery date. ‐ Mention if it is needed to cancel/postponing appointments and in some cases the possibility to pass on urgent work to others. The secretary reports by e‐mail that you are ill to the management and to the HR department of the department with cc to the employee. Report to the secretary when you are recovered at your first working day before 10.00 a.m.

Access card / parking entrance card Our HR officer applies for the access card and will inform you when and where you can collect it. More information about the parking pass: https://intranet.tue.nl/en/university/services/internal‐affairs‐department/safety‐ security/parking‐on‐tue‐science‐park/

Bank account number TU/e The account number of TU/e is ABN/AMRO 553609122

Activity Calendar The SB&C program has an activity calendar which contains all planned workshops and other educational activities. Upon signing your contract you will receive a TU/e account. The secretary’s office will make the calendar available to you through that account. You may add the calendar in your Outlook account (right‐click on my calendars and choose add calendar/from address book/SB&C program). Please wait to do so until you are notified by the secretary. If you have an event you wish to add to this calendar, please contact the secretariat.

Application for holiday / leave (of absence) / special leave Your university advisor has to give you permission for leave. In order to apply for leave, you must fill out a request form using the https://mytue.tue.nl website (using your TU/e account username and password). Note that it is your responsibility to follow all the workshops and other educational activities of the program. Therefore, before you request for leave, please first check the SB&C program agenda. If you request is in conflict with the program, then discuss this with the responsible teacher and the operational director of SB&C.

Business Travel Insurance TU/e personnel with a travel permit is insured at ‘Europeesche verzekeringen’ Assistence and Medical expenses worldwide. Phone: 0031 20 65 15 777.

Car rental Be aware that you have to receive approval of your manager, before you can make arrangements to rent a car. At http://w3.tue.nl/nl/diensten/diz/inkoop_en_contractmanagement/autohuur/ you can find the forms and conditions, only Dutch. Please mention your car rental to the secretariat and/or ask for their assistance.

Currency Converter The TU/e uses this currency converter: http://www.oanda.com/currency/converter/

Declaration (Reimbursement costs) When you paid for something you need for your job, you can get a reimbursement. Please use this form: https://static.tue.nl/.../Verzoek_tot_betaling_Nederlands_mrt_2014.pdf

H.1 Trainee Handbook — PDEng program Smart Buildings & Cities

Declaring domestic travel expenses For invoicing domestic travel expenses you have to use the appropriate forms at the https://mytue.tue.nl website (using your TU/e account username and password).

Declaring international travel expenses For invoicing international travel expenses you have to use the appropriate forms at the https://mytue.tue.nl website (using your TU/e account username and password).

My TU/e – online personal TU/e data Viewing your pay slip online, changing your bank account number, entering your choices for the selection model (for conditions of employment), changing your postal address or checking your remaining hours of leave. You will be able to do that all on My TU/e, the online platform on which you can check and manage your personal TU/e data: https://mytue.tue.nl/ You can change/request issues in My TU/e actively (e.g. changing your bank account number, registering choices for the selection model for conditions of employment, or submitting travelling declarations). So make sure you only change the things you really want to change! To be able to use the website you need to be connected to the university network (i.e. from home using a VPN connection).

Student ID In order to be able to subscribe for some of the workshops, and to have your results being registered at the Education Administration, you need a student ID. You need to fill out a form to obtain this ID. The secretary will assist you during your first weeks to arrange this.

Travel permit As soon you have work‐related travel plans you have to fill out the form ‘travel permit’. You can find the form at the https://mytue.tue.nl website (using your TU/e account username and password). This is only necessary for international trips. Please make sure to have this permit before making any final bookings.

H.2

Trainee Handbook — PDEng program Smart Buildings & Cities Appendix I: Templates Several templates can be downloaded in .docx format from the SB&C Sharepoint site: https://sites.built‐environment.tue.nl/sebc/Shared Documents/Forms/AllItems.aspx

On the Sharepoint site you can find the following templates:

‐ Project plan ‐ Training and Supervision Plan ‐ Project progress report ‐ Final report ‐ Deposit agreement

I.1 Trainee Handbook — PDEng program Smart Buildings & Cities

I.2

Trainee Handbook — PDEng program Smart Buildings & Cities

42 3TU.School for Technological Design STAN ACKERMANS INSTITUTE