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Building Emergency Management Emergency Operations Plan 2018 Annex III - Building Emergency Management & Restricted Access Version XII Record of Changes Description of Change Entered By Date Entered Addition of campus Evacuation Plan, Section O David Cronk January 27, 2012 Appendices restructure James H. Johnson December 5, 2012 Appendix C, updated map and list David Cronk December 10, 2015 Appendix C, updated map and list Jonathan Robb November 16, 2016 Formatting and organizational changes throughout to align Robin Richards November 28, 2017 with Emergency Operations Plan; minor language changes throughout to improve clarity and readability; clarified that this document is an annex to the Emergency Operations Plan Added Section 1. Purpose, Scope, Situation, and Robin Richards November 28, 2017 Assumptions; Modified Section 2. Concept of Operations to align with Robin Richards November 28, 2017 Emergency Operations Plan; Modified definitions to remove those not in use; Modified Building Emergency Management System, most information now contained in Sample Building Emergency Plan attached as an appendix; Removed Emergency Closure Notification, section was based Robin Richards November 28, 2017 on UT Policy no longer in use; Removed Lockdown, information is contained in Building Emergency Plans Modified Restricted Access Map and Vehicle List; points are Robin Richards November 28, 2017 now listed alphabetically and not by vehicle number Contents Approvals .................................................................................................................................................................... ii Record of Changes ..................................................................................................................................................... iii 1. Purpose, Scope, Situation, and Assumptions .................................................................................................... 5 1.1. Purpose ......................................................................................................................................... 5 1.2. Scope ............................................................................................................................................ 5 1.3. Situation ....................................................................................................................................... 5 2. Concept of Operations ...................................................................................................................................... 5 2.1. Building Emergency Management ............................................................................................... 5 2.2. Campus-Wide Emergencies .......................................................................................................... 7 3. Direction, Control, Organization, and Coordination ....................................................................................... 14 3.1. Command and Control ............................................................................................................... 14 3.2. Support Components Responsibilities ....................................................................................... 14 4. Communications .............................................................................................................................................. 15 5. Administration, Finance, and Logistics ............................................................................................................ 15 6. Annex Development and Maintenance ........................................................................................................... 15 Appendices .............................................................................................................................................................. 16 I. Definitions .................................................................................................................................. 16 II. Building Manager Role ............................................................................................................... 17 III. Emergency Operations Center Access ........................................................................................ 19 IV. Sample Protective Actions Notice .............................................................................................. 21 V. Evacuation Zones and Evacuation Routes .................................................................................. 23 VI. Building Identification by Zone ................................................................................................... 24 VII. Restricted Access Map and Vehicle List ..................................................................................... 29 VIII. UTPD Bomb Threat Check List .................................................................................................... 31 IX. Emergency Flyers ........................................................................................................................ 32 X. Sample Building Emergency Plan ............................................................................................... 36 1. Purpose, Scope, Situation, and Assumptions 1.1. Purpose This document is an annex to The University of Texas at Austin’s (”University”) Emergency Operations Plan. The Evacuation & Restricted Access Annex provides procedures for evacuation of and restricting access to the University. The information in this document serves as a supplement to, and not replacement for, the information in the Emergency Operations Plan. The information in the Emergency Operations Plan continues to apply in the event of an evacuation or restricted access scenario. This document addresses information specific to evacuation and restricting access that is not covered in the Emergency Operations Plan. 1.2. Scope This annex is limited to evacuation and restricted access procedures for the main campus, Pickle Research Campus (PRC), and other University facilities as designated (See Emergency management Plan, Section 1.4). 1.3. Situation Certain emergency conditions may require the University to evacuate or restrict access to all or parts of campus. This plan includes procedures for the following situations: Evacuation, Shelter-in-Place, Lockdown, and Restricted Access. 2. Concept of Operations The University will utilize the Incident Command System and the National Incident Management System to manage evacuations or restricting access, as appropriate. If an evacuation of or restriction of access to all or part of campus is necessary, the University will use the appropriate communications system to provide instructions to the campus community. See Emergency Operations Plan, Section 4. Communications for a list of the communications methods that the University can use in an emergency. 2.1. Building Emergency Management 2.1.1. Building Emergency Plans Each University building must have a Building Emergency Plan. The Office of Emergency Preparedness maintains a template for the Building Emergency Plan that includes the following information: Building Emergency Management Team o This section identifies the Building Emergency Managers, Communications Coordinators, and Floor Managers for the building and includes their contact information. o The specific roles and responsibilities for each position are also included. Building Evacuation Procedures o This section includes the procedures for evacuating the building as well as assembly points specific to that building. o Procedures for assisting with the evacuation of persons requiring assistance, as well as a list of current occupants requiring assistance are also included. Annex III: Building Emergency Management & Restricted Access 1. Purpose, Scope, Situation, and Assumptions Page 5 Shelter in Place and Lockdown Procedures o Shelter in place and lockdown procedures are common to all buildings. This section includes the actions that the Building Emergency Management Team is expected to take. The Office of Emergency Preparedness will ensure that each building has an emergency plan and that the plans are updated at least annually. The Office of Emergency Preparedness will maintain the official copy of the building plans, although building managers are encouraged to have their own copy and distribute the plan appropriately. See Appendix X for a sample Building Emergency Plan. 2.1.2. Classroom Evacuation The instructor is the senior representative of the University in the classroom and is therefore responsible for implementing University policy and directives. In the event that an emergency occurs while class is in session, instructors are expected to facilitate the execution of the appropriate procedure, i.e. evacuation, shelter-in-place, or lockdown. Instructors are responsible for pointing out their classrooms’ building emergency evacuation routes and emergency procedures to students at the beginning of each semester. All University community members should familiarize themselves with all the exit doors of each room and building they occupy at the University, and should remember that the nearest exit routes may not be the same as the way they typically enter buildings. Students requiring assistance in evacuation shall inform their instructors in writing during the first week of class. Faculty members must then provide this information to Fire Prevention Services. Instructors should be prepared to give appropriate instructions in the
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