THE OFFICIAL VOICE OF THE NORTHERN IRELAND FEDERATION OF CLUBS Club
ReviewVOLUME 32 - Issue 7, 2019
1810118104 McCabes Club Review Advert Famous Grouse Oct 2019.indd 1 18/10/2019 10:28 The Federation Invite New Members to Join Federation Update By joining the N.I. Federation of Clubs you will benefit from support by way of advice on a host of matters related to the day-to-day running of a club, such as those related to employment, the 1996 Clubs Order and Accountancy Regulations and rates relief to mention but a few. Our helplines have proved most beneficial to members and are as follows: Minutes of the Executive Meeting 07889 800329 - 07889 800331 - 07889 800325 & 07889 681714 Hosted by the Whitehouse Working Men’s Club, N.I. Federation of Clubs on Wednesday 16th October 2019 Membership Application Form The Chairman, John Davidson, It was thought that we should Name of club: opened the meeting, following continue to prepare a case to which he requested that the challenge the rating authority Address: secretary read the minutes of on this aspect of rating. The annual membership fee is £50.00 payable to: the previous meeting, which were subsequently read out and The Chairman read the content The Northern Ireland Federation of Clubs passed as a true record by Gerry of an email and consultation Telephone No: c/o Unit B7 Portview Trade Centre, Gallagher and Brian McCartney. document on licensing, 310 Newtownards Road, which needs to be submitted Fax No: Belfast BT4 1HE. It was suggested by Joe Patterson, by the Federation as part of that the Labour Relations the consultation process. Club Officers For telephone queries call: Agency (LRA) be contacted on The Federation have already 07889 681714 the issue of a member being submitted an earlier response to Chairman: (Please include your membership fee or completed standing employed and having to resign the Communities Department, Tel: order form with your application) their membership during the which should be sufficient Federation Executive Committee members with management and staff of period of their employment. for the purpose. Nevertheless, the Whitehouse Working Men’s Club, following their monthly meeting. Secretary: For administration purposes only we will compare our earlier Amusements for the facilities Harry Beckinsale Tel: A lengthy discussion took response to ensure accuracy. Accepted by: Secretary place on the extensive list of and the hospitality provided for Secretary, Treasurer: Seconded by: Chairman UK licensing bodies, which The Chairman continued today’s meeting. N.I. Federation of Clubs could potentially target the club to highlight aspects of the Tel: Date: sector. This has been due to the document just received, which proliferation of calls received received comment by the by member clubs by MCPL, committee. who are attempting to force our STANDING ORDER TO N.I. FEDERATION OF CLUBS members to purchase a license The Treasurer, Davy Larmour, presented a financial report, Contract and Domestic Upholstery Specialists This is to authorise the transfer of £50.00 from the club’s account:- The Secretary has suggested which was covered in some • Pubs • Clubs • Hotels that clubs could opt to use the detail, and which was passed as • Restaurants • Boats • Caravans • Churches A/C No: parental control on televisions a true record of our financial • Re-Upholstery • Repairs To account no: 627 998 63 to limit which programmes are affairs to date, by Tommy • Domestic Suites • Chairs • Antiques • Headboards Sort Code: Sort code: 95-01-45 available, as the license is not McMinn and Phillip Mallon. Bank: required for music, news or Danske Bank sport. A request that CORCA Belfast BT1 6JS meetings be held either on a The Chairman is adamant that Tuesday or a Wednesday to The payment is for the annual membership fee to the Northern Ireland Federation of Clubs. The transaction PPL/PRS should be sufficient, allow us to have our meetings which the Secretary supported, to be effected now and continue annually in January of each year until further notice. on the second Wednesday each by saying that PPL/PRS is the month, thus avoiding conflict collecting body for its parallel with the CORCA meeting Club Name: licensing bodies throughout the dates. This would only change world. in the event of the All Party Please sign and return to: Address: Parliamentary Group meeting N.I. Federation of Clubs, Joe Patterson made comment being held on the second c/o Unit B7, Portview Trade Centre, on that part of club rating Wednesday, which is unlikely. Contact: James Lavery 310 Newtownards Road, on which we obtained a legal Authorised by: (1) opinion. This was related The meeting was concluded Unit 6, 14 Jubilee Road, Newtownards, Co. Down BT23 4YH [email protected] Belfast BT4 1HE. to the area around a dance (2) with the Chairman expressing www.firstchoiceupholstery.co.uk floor, which, we feel, should thanks to Whitehouse Tel: 028 9182 0888 be afforded de-rating status. Working Mens Club and P&F
2 Club Review Issue 7 2019 nifederationofclubs.com nifederationofclubs.com Issue 7 2019 Club Review 3 Club Review is published by Media Marketing, Unit B7, Portview Trade Centre, Belfast BT4 1HE - Tel: 028 9045 9864 • Fax: 028 9045 9034 • Email: [email protected] Federation Update
Update on CORCA meeting hosted Urgent Linneweber update - act now by the CIU at London HQ Any Clubs which have received (together with a copy of the • Near the bottom the name • Near the bottom the name of a letter from HMRC regarding HMRC letter - NB this should of the person signing the the person signing the letter the Linneweber 1/Rank Claim be a copy not the original). letter • That person’s position at Federation officers travelled to we have in Northern Ireland, the side of our members and our which of course is due to need to act swiftly to respond. • That person’s position at the Club (e.g. club secretary, the latest CORCA (Confederation due to aspects of the rating colleagues in mainland UK. some extent on the size and We explain how to respond and The second letter is to HMRC the club (e.g. Club secretary, treasurer, chairman etc) of Registered Clubs Association) system which is quite different in parochial nature of the province. provide template documents. with a copy of the first letter that treasurer, chairman etc) • The name of the club meeting in London on mainland UK. The Chairman asked that the Nevertheless, those parts of For the originals, please visit the Club has sent to HMCTS. • The name of the club • Finally, at the very bottom Wednesday 9th October 2019. APPG (All Party Parliamentary legislation which are, for the www.nifederationofclubs. Template 2 is the guide. • Finally, at the very bottom the date of the club’s letter to During and following the Group) at Westminster table the most part, common across the com/downloads/ and you the date of HMRCs letter HMCTS It was particularly important meeting, we did however MCPL issue for discussion, which UK, could be focused on to a can download copies in Word The first letter (HMCTS blank) to travel on this occasion, recommend engaging with if permitted to continue, could greater extent. format. We give thanks to the - you need to send the letter on The second letter (HMRC Please do not ignore the letter as we were unable to attend Sky TV, to which there was a open the door for the numerous CIU and Ian Spencer for their Club letter-headed paper (where blank) - you need to send the if it has been received by the the previous meeting, and positive response. We took the other UK Licensing bodies to The meeting was concluded a assistance with this guidance. possible) and fill in; letter on Club letter-headed Club. importantly, we were asked to precaution of assuring details commence targeting the club little earlier than usual due to • The date of the letter paper (where possible) and fill forward items for the agenda were appropriate with our sector. the Chairman, Lord Smith, Guidance: • The name of your club in; If HMRC/HMCTS do not which on this occasion was colleagues at Sky TV, to avoid having to leave promptly, There are two letters that need • The tribunal reference (which • The date of the letter hear from any club that wishes appropriate. In particular, we compromising both them and Following the meeting, possibly due to urgent matters to be sent by each club that has should be on HMRCs letter • The name of your club to have its appeal against the had a request to discuss matters ourselves. appreciation was expressed for at Westminster, which is received a letter from HMRC. and starts with MAN or • The tribunal reference protective assessment included on behalf of Sky’s National the information we had brought understandable given the Brexit The first letter is to HM Courts LON or TC, then has a year (which should be on HMRCs in its original appeal HMRC Development Manager in order The Federation Chairman, John with us, which is intended to situation. However, the meeting and Tribunals Service (HMCTS) reference (usually 2006 or letter and starts with MAN will take action to have the to develop an association with Davidson, made reference to the be of assistance to all member fulfilled the issues on the - setting out that the club wishes 2007) and then a four or five or LON or TC, then has a original appeal struck out-which CORCA members. long list of UK licensing bodies associations of CORCA. agenda, which will hopefully, in to amend its appeal to include digit reference number) year reference (usually 2006 if successful would mean that which could target our member the fullness of time, include a an appeal against the protective • The month the protective or 2007) and then a four or any club in this position would Of course this could not clubs, in a similar way to MCPL, Our ability to challenge issues is focus being made on licensing assessment issued by HMRC. assessment was issued (which five digit reference number) not get a repayment in the event accommodate the arrangement which is proving to be a thorn in admired by our UK associates, bodies via the APPG. The first template needs to be is detailed on HMRCs letter • The date of HMRCs letter to that the lead case of Rank is completed and sent by the Club to the club) the club successful.
HM Courts & Tribunal Service HM Revenue & Customs First Tier Tribunal (Tax Chamber) Template 1 Solicitors Office Template 2 4th Floor, 54 Hagley Road VAT Litigation PO Box 16972 Dispute Resolution Birmingham Appeals and Reviews B16 6TZ Insert date here 2019 S0987 Newcastle Dear Sirs NE98 1ZZ Insert date here 2019 Appellant: Insert club name here Reference: Insert tribunal reference here Dear Sirs Further to correspondence recently received from HMRC, we wish to Appellant: Insert club name here apply to the Tribunal to amend our notice of appeal to include an appeal Reference: Insert tribunal reference here against HMRC’s protective assessment, issued in or around insert month Please find attached the application to the Tribunal to amend the referred to in HMRCs letter stating when the protective assessment grounds of appeal to include an appeal against the protective assessment was raised to recover the moneys originally repaid in respect of the claim issued by HMRC as suggested in your letter of insert date here 2019. covered by the original appeal. If you have any questions regarding this matter, please contact the author We understand from HMRC that they will not object to this application of this letter at the address shown. and attach a copy of HMRC’s letter confirming this. Yours faithfully If you have any questions regarding this matter please contact the author of this letter at the address shown. Yours faithfully Insert authors name here Insert authors position here Insert authors name here Insert club name here Insert authors position here enc. Copy letter to HMCTS dated insert date here Insert club name here enc. HMRC’s letter dated insert date of HMRCs letter here cc. HMRC Solicitors Office
4 Club Review Issue 7 2019 nifederationofclubs.com nifederationofclubs.com Issue 7 2019 Club Review 5 Federation Update
Federation strongly advise members to follow procedures
Federation Officers recently As our Federation Executive matter will be resolved in the If someone is brought before visited a member club, to colleague, Joe Patterson, Clubs best interests. the management committee, provide advice on guidance, experienced in this field, the person in question must to resolve some important continually tells us at our I’m afraid the days of showing be afforded the right of appeal, issues. AGM, the thing which creates someone the door, without with the said appeal being most difficulty, is the failure to investigating the detail of an before an arbitration, or appeal Whilst situations can be follow procedures. offence, and following the panel, which must not consist challenging, particularly when dismissal and/or grievance of anyone who sat on the dealing with personalities, Additionally, and particularly procedure, could well result in initial hearing. it is important that the for those clubs insured by being financially costly. management committee are Rollins Club Insurance, Members should be fully aware united in working in the best which is the majority of our Nevertheless, club that the Federation are here to interests of the club and its members, cover is provided management committees assist them, we deal with many members. for employment issues. That should be aware that they are queries on a daily basis, and being said, it is of the utmost what is known as a semi-quasi will visit a club if requested. In private member clubs, importance to contact the judicial body. This means that Furthermore, we will only as in any other facet of insurers as soon as possible, they have the same power as do so by invitation, and will business, Human Resources, and to be guided by them any court, providing the rules not become involved in the present difficulties, due to throughout the process. By pertaining to natural justice innermost business of the club, employment legislation. doing so, it is more likely the are followed. only in an advisory capacity.
6 Club Review Issue 7 2019 nifederationofclubs.com Club News
Advertorial Don’t take risks with fire safety in your club Paddy Maguire, inducted into British
MKB Fire Services Ltd are Highly experienced in all Ireland) 2010 Ex-Boxers Hall of Fame a British Approvals for Fire aspects of fire protection and came into Equipment UK (BAFE) alarms, for both domestic effect on 15th We are delighted to congratulate For Paddy, a second attempt at approved company, whose staff and commercial applications November 2010. former bantamweight Belfast the title followed on the10th have over 40 years combined including marine protection, boxer Paddy Maguire, who December 1974, at the experience working in the fire Jonathan has worked on all As an appropriate has been inducted into the Nottingham Ice Rink, against industry, covering everything recognised systems and brands. person with British Ex-Boxers Hall of Fame, Dave Needham, with Paddy from fire extinguishers to This knowledge and experience, control over at a ceremony held recently once again losing on points. hydrants, dry-risers, and combined with Jonathan’s non-domestic, in London, hosted by former everything in between. friendly and down to earth industrial, world champion, John Conteh. However, determination was approach, along with the commercial, BAFE Approved = Insurance never in short supply, and on company’s commitment to leisure, Approved, giving you total 20th October 1975, Paddy’s excelling in customer service, educational A native of Belfast, Paddy peace of mind. third attempt to win the makes MKB Fire the perfect or healthcare represented Northern Ireland at British bantamweight title was Make MKB your first and last choice for protecting the people premises, this the Commonwealth Games in successful, when he once again call for all your club’s in your club, as well as the legislation 1966, winning a silver medal in the bantamweight division. met Dave Needham, this time ‘Fire Safety’ needs. premises themselves. requires that Paddy Maguire you take responsibility for legislation for which it has winning by a technical knock- Jonathan Smart, Service proudly displays ensuring your premises responsibility. Professional career highlights out in the 14th round. Manager for MKB Fire, achieved You cannot escape your fire his certificate reach the required fire safety Following on from an excellent BAFE approvals for the company safety obligations… and award standard. Are you the appointed amateur career, Paddy turned Paddy had two unsuccessful within only 3 months, which is Part 3 of The Fire and Rescue inducting him responsible person for Fire professional, with his first fight attempts to win the European testament to his unsurpassed Services (Northern Ireland) into the British It is the policy of NIFRS to Safety in your club? in the professional ranks being Boxing Union (EBU) knowledge and experience Order 2006 and The Fire Ex-Boxers Hall pro-actively manage fire safety on 4th March 1969, when bantamweight title. His first within the fire industry. Safety Regulations (Northern of Fame and to seek a reduction in If you are, then it’s your legal he fought Bernard Nicholls, attempt taking place at Cluses, the number of fires, fire- responsibility to ensure a quality winning on points. France on 16th January 1976, related deaths and injuries, fire risk assessment has been against Daniel Trioulaire, which ARE YOU MEETING YOUR FIRE unwanted fire signals, through performed and any companies resulted in a draw. the effective and efficient hired to carry out required SAFETY RESPONSIBILITIES? enforcement of all fire safety safety works are competent. Paddy’s second attempt took place at Cagliari, Sardinia, on Can you afford to take a chance with Fire Safety? 28th September 1977, against Let us quote you for any of the following Call MKB today on 028 9453 0968 and let the Franco Zurlo, who won the fight experts take control of all your fire safety needs. on a technical knockout in the • Fire Extinguisher • eighth round. • Fire Alarms • “Ulster Rugby are delighted with the services provided by MKB • Emergency Lighting • Fire and MKB Medical and would be happy to recommend them Paddy fought his last bout • Fire Suppression Systems • to other clubs and businesses.” on 29th November 1977, at • Hose Reels • Fergus Thompson, Stadium Facilities Manager, Ulster Rugby. the National Sporting Club, • Evacuation equipment • Piccadilly, losing by technical knockout in the eleventh round • Fire doors and joinery services • to relative newcomer, Johnny • Fire Risk Assessments • A Jubilant Paddy Maguire holds Owen. • Fire Training / Fire Marshall training • the British Bantamweight belt • Water mist sprinkler systems • aloft after defeating old foe, Dave Some memories from Paddy’s Needham, by TKO. past include his close friendship MKB Fire is B.A.F.E. approved, with over 40 years combined with boxer Muhammad Ali, and experience in the fire industry, with all technicians His first title fight was on 20th a reputed sparring session with working to current British Standard. MKB Fire provide a February 1973 at the Royal Conservative politician, Colin full comprehensive service with quality workmanship and Albert Hall, where he fought for Moynihan, which is recorded products at competitive prices. the vacant British bantamweight in Hansard, as the MP having title, losing on points to his sparred with the retired Maguire Contact: [email protected] opponent, Johnny Clark, who at the Thomas à. Becket public T. 028 9453 0968 took the title on his third house on London’s Old Kent attempt. Road.
8 Club Review Issue 7 2019 nifederationofclubs.com nifederationofclubs.com Issue 7 2019 Club Review 9 Club News
candidate. Once the candidates even if in your eyes they are not Questions & Answers have been proposed and regular attendees of the Club. Derriaghy CC team up seconded, the remaining Club In any business it’s easy to Members can vote for their become blinded to issues as preferred candidates which is you see them every day but with Emerge Counselling Committee obliged to answer questions regarding the Club’s the right for employees to drink ultimately the check and balance my questions or can I use the finances would be answered by whilst on duty. a fresh pair of eyes can often - the Members must use their pinpoint issues you cannot see. Derriaghy Cricket Club are Freedom of Information Act reviewing the Club’s pubIished Your employees have a legal good judgement in deciding A wide range of voices on the celebrating their centenary year to obtain the information I am accounts for the 2018 financial obligation not to serve anyone who to elect to the Committee. Committee is a very desirable in 2020 and recently teamed up looking for? year. who is intoxicated, in addition The Committee therefore do outcome and allows you to draw with local mental health charity, A. A Club’s Committee is only The Freedom of Information to other requirements such not have the right to restrict on a comprehensive range of Emerge Counselling Services, obliged to provide to the Club’s Act only applies to Public as not serving people who are candidates they do not like experience and views which as its official centenary charity Members the Minutes from the Organisations, and Private underage. I am not convinced from standing. I am sure you should be a benefit to the Club. partner. previous AGM and a copy of the Clubs are not included within that an employee who themselves can appreciate how such a Club’s yearly accounts. These this category. This information is under the influence of power would be open to abuse. Q. We only have one candidate Emerge Counselling Services documents should be made is stated on the official alcohol is best placed to make In theory, it would be possible for the position of Chairman, is a suicide and self-harm available to the Members each page regarding Freedom of decisions about the sobriety of to put in a qualifying element so we understand that they’ll be prevention centre based in year in advance of the Club’s Information requests - https:// the people they are serving. I to the election rules, that a elected automatically without a Lisburn. They offer one to one Derriaghy Cricket Club have a AGM. Whilst Members can www.gov.uk/make-a-freedom- also think if the Club ever has Member has had to visit the contest. Several Members have counselling to all members of number of fundraisers planned request additional information of-information-request - The any problems with your licensing Club x number of times per year asked if they can be allowed to the community who may be in conjunction with Emerge Q. I am a Member of my local from the Committee, the Freedom of Information Act authority, that it will do you before being eligible to stand vote for or against this person. Is struggling with their mental Counselling Services across (FOIA) gives you the right to although in practice I think it social club and have a number Committee is not obliged any favours if you have to admit this permissible? health. their centenary celebrations, access recorded information that it is Club policy to allow could be difficult to enforce of questions I would like my to provide the requested A. If there is only one candidate the first of which was a Summer information. A Committee held by public sector your employees to drink whilst this as it would be very difficult Emerge Counselling was Draw which was held recently. Club’s Committee to answer. for the position of Chairman will likely review such requests organisations. on duty. If a difficult situation to monitor specific attendance then they will be automatically created due to the recent surge Club President Graham Kenny Some of them are financial levels of every Club Member. on a case by case basis before I can also confirm that arises at the Club and medical elected at the AGM. There’s of suicides in the Lisburn and is pictured here presenting in basis but others revolve deciding if to make available the Committee Minutes are attention needs to be sought or On a more general point, if no way to challenge such an Castlereagh areas, an issue that Samantha Evans from the around individual Committee requested information or not. considered confidential a disruptive customer needs to there are Members who pay a appointment and the Members has sadly affected the club in charity with a cheque following Members. Is my Club’s I would imagine many of your and cannot be released to be handled, I think that your subscription fee but then do are unable to vote against this recent years. this draw. Members unless the Committee employees are better placed to not frequently use the Club person’s election if they are the specifically authorises such handle such incidents if they then there could be argued that sole person standing for the a release. Without a specific themselves are sober. having some of these Members position. The Members can, of Committee decision to release I think that a firm ‘no drinking on the Committee may be course, remove the Chairman the Minutes, they are not on duty’ policy is easier to beneficial. After all, whilst it at any time by calling for a available for view or inspection enforce than `You’re allowed is easy to get the `hard-core’ SGM. We would also encourage by Club Members. one/two drinks’ whilst on duty. Club Members to use the Club, Members to stand for positions the Club’s revenues would Members who have an interest to ensure a contest is created to PPUBS CCLUBS & INTERIORSI Q. We have some Members be dramatically increased by in the management and who rarely use the Club but allow Members to vote for their encouraging those Members Based in Bangor, North Down, PCI offer a commercial running of the Club are always often put their names down preferred candidate. who seldom visit the Club to shopfitting service alongside a bespoke joinery encouraged to stand for election for election to the Committee. to the Club’s Committee where use the Club more. Therefore, If you have any questions you need service for the domestic customer. Some of the Committee are do not automatically write off answered for your club, then please they can play an active role in concerned regarding their the Club’s management and the ideas that such Members send them to us at: motives for the Club and Whatever style decision making process. could bring to the Committee [email protected] you have in mind are wondering if we should for your bar, Q. Historically, our employees prevent these Members from restaurant, shop have been allowed to have the standing. Perhaps impose a or home, PCI will occasional alcoholic drink whilst requirement that a candidate meet the challenge, Specialist Licensing Chartered Accountants not to mention working. Most of the time this is for election to the Committee and Statutory Auditors your budget and fine, although there have been must have visited the Club a deadline. and Ormeau Golf Club, a few occasions when arguable certain number of times in the Belfast an employee has had too many preceding 12 months? Our team of highly Employment Lawyers skilled shopfitters Contact us for a free quote drinks and this affects their A. Whilst I note the concerns deliver the highest on job performance. Do you have of the Committee, the Clubs’ quality property 02891 478000 any advice regarding how many refurbishment you can also phone Rules allow any Club Member 078 5021 2962 or or 077 8401 9989 drinks an employee can be to stand for election to the service. Meeting permitted to have each shift? our customers [email protected] | [email protected] Committee and there are no needs is our www.pubsclubsandinteriors.co.uk A. I think the Committee must restrictions currently in place top priority. Unit 88, Dunlop Commercial Park, Balloo Industrial Estate, Bangor, Co. Down BT19 7QY give consideration to removing regarding who can stand as a
10 Club Review Issue 7 2019 nifederationofclubs.com nifederationofclubs.com Issue 7 2019 Club Review 11 Club News Rollins, for all your personal and Rollins Insurance Brokers and the commercial insurance needs Northern Ireland Federation of Clubs Going from strength to strength after 30 years
Shortly after the Northern the potential for a Ireland Federation of Clubs number of claims was formed, a relationship with and therefore keep T. Oscar Rollins & Company costs down. was established, which has continued to this day. Over the years, Rollins Insurance celebrating Rollins have In February 1989, Federation continued to make 30 years affiliation with the Chairman, John Davidson, the N.I. Federation engaged in a meeting with of Clubs aware of Dermot Rollins of T. Oscar the changes in the Northern Ireland Federation Rollins & Company to insurance landscape, discuss the specific insurance and have been to requirements of clubs the forefront in of Clubs throughout Northern Ireland. making sure clients are aware of the At that time there was no need to have other major interest from local forms of insurance, insurance companies in respect such as employment to insuring clubs, as most were advice and insurance deemed to be high risk, which through ‘DAS’, also as a result, reflected high persuading them to premiums. Due to the excessive have directors and premiums, it looked likely that officers insurance to some clubs may have been protect officers and forced to close. committee members for decisions that However, T. Oscar Rollins & they make on behalf Company, after a great deal of of their club. (L-R Harry Beckinsale, NIFC Secretary; John Davidson, NIFC Chairman; Dermot effort, were able to persuade Rollins; and Davy Larmour, NIFC Treasurer. a major insurer of clubs in Rollins Insurance England to begin writing Brokers remain the major being in a position to provide part of our business, and business in the province at insurance broker of clubs in various insurance products. our association with the N.I. competitive premiums, which Northern Ireland, and while Federation of Clubs is one that was to herald the beginning there may have been changes “I consider the business is rare in this modern day and of a very long and excellent in the insurance landscape relationships that have built up, age.” relationship, with T. Oscar over the years, they have still to be more of a friendship than Rollins & Company becoming been able to source competitive purely business. I have stated In reply, NIFC Chairman, established as the ‘go to’ premiums with policies on numerous occasions, that a John Davidson, said, insurance brokers for the club specifically suited for the many club is an environment for like- “Insurance is something sector. and varied types of club. minded individuals to meet and required, but one hopes socialise, and I am delighted, will not need to be called Rollins Insurance Brokers Commenting on the that over the years, I have been upon, but when it is, it is and the N.I. Federation of relationship, Dermot Rollins able to give something back to important to have a provider Clubs have worked together said, “I have enjoyed being various clubs by sponsoring a you can rely upon. This has Rollins insurance the preferred insurance provider in assisting clubs to resolve heavily involved in club land range of events. been the important support numerous issues, such as risk for the last 30 years and have provided by Rollins Insurance for the Northern Ireland Federation of Clubs management, together with cemented relationships with “The continued support of Brokers throughout our long general advice to help reduce numerous clubs, thankfully the club sector is an intrinsic association.”
12 Club Review Issue 7 2019 nifederationofclubs.com TELEPHONE: 02890 429800 www.rolllinsinsurance.co.uk
Rollins advert .indd 1 18/10/2019 14:21 Club News
Financial control management
All clubs must rely on the the insurance. It is no slight or a designated committee emptying, a duplicate cash honesty and integrity of their on their character. It does not member who must never lend book should be used and elected officers and committee mean there are any suspicions it out the date and the amount members. However, betrayal or that rumours are circulating • If stocktaking reveals stock recorded with all members of trust can take many forms about their honesty. shortages there must be an concerned signing that the Putting - taking a bottle or two out of immediate investigation figures are correct. If the cash stock, the odd free drink or Financial Controls Checklist • Independent stock checks is then handed to the steward some loose change, or several • One club officer should be should be made on deliveries for safe keeping or change thousand pounds from the present each day with the from time to time and then a receipt should be club’s funds. steward to check the takings irregularly obtained. the rock from the till(s); this will • Do not forget the importance • A separate book should be Fortunately, such thefts are not provide an independent of fidelity insurance and to kept where the amounts a regular occurrence but every check of cash takings against comply with the requirements taken are recorded together committee must be aware that till readings imposed by the insurance with the total at the end of such unhappy incidents can, • Tills should be serviced policy the week. This book should and do, take place. Club funds regularly and there should also contain the meter around your provide the lifeblood of the club be strict control of till roll It is vital that no one person readings of each machine. and its activities and theft is not issues and usage; any till is left to handle everything, The meter readings should a crime without a victim. All that is reported out of however willing he or she may be calculated by the example members of the club are victims order frequently should be be to take on such an onerous shown below. of such a crime and it is not a treated with suspicion and burden. Clubs will benefit from • Most modern machines have Christmas matter that can just be wished investigated shared responsibilities and a ‘coin in’ meter and a ‘coin away or ignored. • All completed till rolls should double checks. out’ meter and the digits be returned to the Treasurer are normally units of 10p or For many years, it has been • Takings should be banked Gaming Machine Finance £1. In both cases the meter recommended that every club daily and two people should A club’s gaming machines reading for the previous week should have fidelity insurance take the money to the bank; are, without doubt, the most is subtracted from the reading Tree within its insurance policy. for the security of those common area of concern in for this week. The balance for Obviously this will involve extra involved, times and routes respect of thefts. It is essential the ‘coin out’ meter is then expense for the club but it is taken should vary that a proper, recognised deducted from the balance money well spent to ensure that • The Treasurer should system of emptying the gaming of the ‘coin in’ meter. Some the club is protected against produce the latest bank machines is established not only gaming machines have £1 the defaults of a trusted officer statements at each committee to protect the club but also to ‘coin in’ and 10p ‘coin out’ or employee. Such insurance meeting and the committee protect the committee from meters so care should be should cover all the club officers must never be put off by any malicious accusations of theft. taken to establish what the and stewards who handle cash excuse for the statements not nominal profit is each week. at some time in the course of being produced The following procedure is • It is very important that all their duties. This is in addition • Blank cheques should never recommended to clubs: the tubes or hoppers of the to the steward’s bond. be signed - this seems an • The keys to gaming machines machine are filled to the same obvious safeguard but it can should not be held by one level each week from the cash There is no doubt that even be overlooked person or should be only boxes before the final count suggesting the possibility • If books are said to be ‘with accessible from a double- takes place. Unless this is of fidelity insurance at a the auditors,’ the Chairman locked key safe where the done it will be impossible to committee meeting will cause or Secretary should confirm keys are held by more than reconcile the nominal profit a great deal of embarrassment that this is so one official. Machines should with the actual takings. that serving officers and • The Secretary or another be emptied separately and records kept of the cash from By following this checklist it is Turn it up! employees are actually being committee member should accused of dishonesty. Such always be present at every machine. Wherever possible to spot any problems embarrassment is misplaced stocktaking possible, the two officials that may arise with any Discover how TheMusicLicence can turn however. Committees should • Ideally, there should be no who are responsible for this machine and its takings. The your workplace into a winter wonderland. act in the best interests of more than two keys to the procedure should involve committee is also able to see the club and it is no insult bar or cellar stocks — one any club member and the which machine is performing to suggest that the names of should be held by the steward count should never be done best and whether any machine 0800 0868 798 certain officers be added to and another by the Secretary behind closed doors. For all needs to be changed. Quote ‘Club Review’ pplprs.co.uk/themusiclicence 14 Club Review Issue 7 2019 nifederationofclubs.com