COMMITTEE A.M. - 9:00 A.M

AGENDA COMMITTEE A.M. - 9:00 a.m. (Infrastructure & Development Services/ Public Health Services/Cultural Services)

Wednesday, October 21, 2020 Electronic Meeting

COVID-19 Message: To accommodate recommendations of public health authorities and those in self-isolation, this meeting will be accessible online to members of the public by clicking the URL link on the main page of the County of Lambton website, www.lambtononline.ca. The link will be made available 15 minutes prior to the start of the meeting.

Page

1. Call to Order - Committee A.M.

Committee Members: M. Bird, M. Bradley, D. Ferguson, K. Marriott, S. Miller, L. Napper, I. Veen, B. White, and Warden B. Weber.

2. Disclosures of Pecuniary Interest

If any.

3. Medical Officer of Health Update on COVID-19

4. INFRASTRUCTURE & DEVELOPMENT SERVICES DIVISION

A) Information Reports 4 - 7 a) Information Report dated October 21, 2020 Regarding 2020 Roads and Bridges Construction Update.

B) Reports Requiring a Motion 8 - 16 a) Report dated October 21, 2020 Regarding Intersection Studies - County Roads 14/26 & 22/9/79.

17 - 70 b) Report dated October 21, 2020 Regarding Maintenance Activity Report - April 2020 to October 2020.

C) Other Business

5. PUBLIC HEALTH SERVICES DIVISION

A) Correspondence to Receive and File 71 - 72 a) PH 11-02-20 A letter from Carmen McGregor, President of

Page 1 of 113 Agenda: Committee A.M. - October 21, 2020

Association of Local Public Health Agencies (alPHa), Dr. Paul Roumeliotis, Chair, Council of Ontario Medical Officers of Health and Trudy Sachowski, Chair, Boards of Health Section, dated September 11, 2020 regarding Public Health Response to COVID-19. The letter expresses thanks for the confidence in Ontario's public health system throughout the ongoing response to COVID-19.

73 - 79 b) PH 11-03-20 A letter from Dr. Paul Roumeliotis, Chair, Council of Ontario Medical Officers of Health, dated September 18, 2020 regarding Asymptomatic Surveillance Testing for COVID- 19. Ontario Medical Officers of Health provide a medical opinion that untargeted asymptomatic mass screening is not only unproductive, but has already compromised our ability to carry out the activities that we know have a measurable effect on stopping the spread of COVID-19.

80 - 82 c) PH 11-04-20 A letter from Anita Dubeau, Chair, Simcoe Muskoka District Health Unit Board of Health dated September 18, 2020 regarding COVID-19 and Long-Term Care Reform. Simcoe Muskoka District Health Unit Board of Health remains committed to supporting local Long-Term Care and Retirement Homes to improve infection prevention and control (IPAC) practices and to advocate for improvement to standards and quality of care and quality of life for residents, their families and staff, and implore municipal, provincial and federal leaders to make the necessary investments to create safe supportive care to ensure the health and safety for residents of Long- Term Care Homes.

B) Information Reports 83 - 85 a) Information Report dated October 21, 2020 Regarding Ontario Senior's Dental Program Update.

86 - 90 b) Information Report dated October 21, 2020 Regarding School- Focused Nurses Activities Update.

91 - 95 c) Information Report dated October 21, 2020 Regarding 2020- 21 Universal Influenza Immunization Program.

96 - 98 d) Information Report dated October 21, 2020 Regarding Review of Requirements for Sarnia Land Ambulance Base Station.

C) Other Business

6. CULTURAL SERVICES DIVISION

A) Correspondence to Receive and File 99 a) CUL 11-01-20 A letter from Lisa MacLeod, Minister of Heritage, Sport, Tourism and Culture Industries, dated August

Page 2 of 113 Agenda: Committee A.M. - October 21, 2020

5, 2020, announcing the approval of $283,948 in grant funds under the Public Library Operating, Pay Equity, and First Nation Salary Supplement Grants program for the 2020-2021 fiscal year, which includes pay equity funding of $18,083. Such funding supports the continuation of public library services and access to information amidst the COVID-19 pandemic.

B) Information Reports 100 - 102 a) Information Report dated October 21, 2020 Regarding Creative County Grant Program - Pandemic Response.

103 - 104 b) Information Report dated October 21, 2020 Regarding Ontario Public Library Week - 2020.

105 - 107 c) Information Report dated October 21, 2020 Regarding Stage 3 Reopening Update - Cultural Services Division.

C) Other Business

7. CORPORATE SERVICES DIVISION

A) Information Reports 108 - 110 a) Information Report dated October 21, 2020 Regarding Inaugural Meeting 2021-2022 Term.

111 - 113 b) Information Report dated October 21, 2020 Regarding Online Warden and Deputy Warden's Election: 2021-2022 Term.

8. IN-CAMERA

No In-Camera reports were submitted.

9. ADJOURNMENT

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INFRASTRUCTURE & DEVELOPMENT

SERVICES DIVISION

REPORT TO: CHAIR AND COMMITTEE MEMBERS DEPARTMENT: PUBLIC WORKS PREPARED BY: Matt Deline, P.Eng., Manager Jason Cole, P.Eng., General Manager REVIEWED BY: Ron Van Horne, Chief Administrative Officer MEETING DATE: October 21, 2020 INFORMATION ITEM: 2020 Roads and Bridges Construction Update

BACKGROUND

A report outlining the 2020 Roads Construction Program was presented at the Committee A.M. meeting on June 17, 2020. As part of the program, and in accordance with the 2020 approved County Budget, approximately $10 million in roads projects and $2 million in bridges and culvert projects were identified to be constructed or rehabilitated this year.

DISCUSSION

The following summary identifies the status of County Road (CR) construction activities in 2020:

2019 Carry-over Projects Completed:

CR 79 (Nauvoo Road) - Retaining Wall/Bank Stabilization (Phase 2) • Install Tie-Back Piles and lagging to secure the wall • Build Retaining Wall • Tendered in 2019 • Completed in June 2020 (Delay start due to pandemic)

CR 36 (Bickford Line) - HWY 40 to St. Clair Parkway • Full Road Reconstruction • Started construction in 2019 • St. Clair Parkway to Greenfield Road completed in December 2019 • Greenfield Road to Hwy 40 Completed in June 2020

Longs Creek Bridge Rehabilitation - Boundary Bridge shared with Chatham-Kent • Project tendered by Chatham-Kent in 2019 • Construction completed June 2020

Information Report dated October 21, 2020 Regarding 2020 Roads and Bridg... Page 4 of 113 AGENDA ITEM #a)

2020 Roads and Bridges Construction Update (page 2) October 21, 2020

2020 Completed Roads & Bridge Projects:

CR 80 (Courtright Line) - Bear Creek Bridge to west of Tecumseh Road • Pavement recycling, resurfacing with partially-paved shoulders and drainage improvements • Completed July 2020

CR 4 (Petrolia Line) - CR 26 (Mandaumin Road) to CR 31 (Kimball Road) • Pavement recycling, resurfacing and drainage improvements • Completed August 2020

CR 9 (Northville Road) - Mud Creek Culvert Replacement • Tendered in February 2020 • Completed in July 2020

CR 30 (Oil Heritage Road) - Lower Aberarder Creek Bridge Rehabilitation • Tendered in July 2020 • Completed in September 2020

CR 2 (Bentpath Line) - Haggerty Creek Bridge Rehabilitation • Tendered in July 2020 • Completed in October 2020

2020 Ongoing Roads & Bridge Projects Ongoing:

CR 9 (Nauvoo Road) - CR 12 (Townsend Line) to Bear Creek Bridge (south of Birnam Line) • Pavement recycling, resurfacing with partially-paved shoulders and drainage improvements • Scheduled completion October 2020

CR 12 (Townsend Line) - Anne Street to Sexton Road (with Middlesex County) • Pavement recycling, resurfacing with partially-paved shoulders and drainage improvements • Scheduled completion October 2020

CR 7 (Lakeshore Road) - CR 27 (Modeland Road) to Blackwell Sideroad • Road Reconstruction (Phase 1 of 2) and Watermain (City of Sarnia) • Tender closed April 2020 • Scheduled completion November 2020

CR 8 (Shetland Road) - Fansher Creek Culvert Erosion Protection • Tendered in July 2020 • Scheduled completion Fall 2020

Information Report dated October 21, 2020 Regarding 2020 Roads and Bridg... Page 5 of 113 AGENDA ITEM #a)

2020 Roads and Bridges Construction Update (page 3) October 21, 2020

CR 2 (Bentpath Line) - Knight-Kniffen Drain Culvert Rehabilitation • Tendered in July 2020 • Scheduled completion Fall 2020

Projects to be Tendered in 2020 with Possible Carry-Over to 2021:

CR 79 (Nauvoo Road) - Road Reconstruction from CR 18 (Bog Line) to Hwy 21 • Tender closed October 2020 • Scheduled completion by December 2020 (weather dependent)

Miscellaneous Paving - extensive resurfacing of various roads • Tender closed October 2020 • Some locations to be completed in 2020 and remainder in 2021

Projects Carried-Over to 2021:

CR 26 (Mandaumin Road) - Road Reconstruction and widening from Langbank Line to Lambton Line • Progression with the acquisition of property along the alignment has continued with limitations during pandemic.

CR 8 (Shetland Road) - From CR 2 (Bentpath Line) south through Shetland • Resurface with drainage improvements and bank repairs • Tender in November/December 2020 • Scheduled completion in 2021

CR 35 (LaSalle Line) - Talfourd Creek Bridge Rehabilitation • Tendered in July 2020 • Awaiting approvals from agencies • Some minor work planned to be completed late Fall 2020 • Majority of the work to be completed Spring 2021

CR 80 (Courtright Line) - Black Creek Bridge Rehabilitation • Tendered in July 2020 • Awaiting approvals from agencies • Some minor work planned to be completed late Fall 2020 • Majority of the work to be completed Spring 2021

CR 8 (Forest Road) - McGill-Higgins Culvert Rehabilitation • Preliminary design completed • Awaiting review/comments from agencies • Finalize design and tender late Fall 2020 • Scheduled completion in 2021

Information Report dated October 21, 2020 Regarding 2020 Roads and Bridg... Page 6 of 113 AGENDA ITEM #a)

2020 Roads and Bridges Construction Update (page 4) October 21, 2020

Further to the completed projects and projected carryover work, the 2020 Roads and Bridge Program have experienced lessened costs when compared to the previous construction year. The details will be reported following 3rd Quarter Fiscal Review.

The 2020 Carryover Projects noted above will be completed in 2021.

FINANCIAL IMPLICATIONS

Funding for these projects summarized above is part of the approved County of Lambton 2020 Budget.

The 3rd Quarter Budget Review, including further detailed analysis and review of expenditures to September 30, 2020, and an updated forecast to the end of the year, will be completed during the month of October 2020.

CONSULTATIONS

Public Works liaises with numerous public and private stakeholders, as well as retains external consultants to deliver the Roads Construction Program.

STRATEGIC PLAN

Application of Area of Effort #3: Community Development - Capitalizing on opportunities that enrich the quality of life and future prospects of the community by:

• Actively pursuing joint opportunities with our community partners that contribute to the long-term growth and well-being of the Lambton community. • Developing policies and practices that bolster and safeguard municipal infrastructure.

CONCLUSION

Approximately 29 kilometres of new pavement will be placed to improve the County Road system in 2020. As part of the paved road improvements, approximately 9 kilometres of partially paved shoulder, which corresponds with the County of Lambton Regional Trail Network, will be constructed. By the end of the 2020 construction season, three bridge rehabilitations, two culvert rehabilitations, and one culvert replacement will have been completed improving the lifespan of these assets and safety of the roadway.

Information Report dated October 21, 2020 Regarding 2020 Roads and Bridg... Page 7 of 113 AGENDA ITEM #a)

INFRASTRUCTURE & DEVELOPMENT

SERVICES DIVISION

REPORT TO: CHAIR AND COMMITTEE MEMBERS DEPARTMENT: PUBLIC WORKS PREPARED BY: Matt Deline, P.Eng, Manager Jason Cole, P.Eng., General Manager REVIEWED BY: Ron Van Horne, Chief Administrative Officer MEETING DATE: October 21, 2020 SUBJECT: Intersection Studies - County Roads 14/26 & 22/9/79

BACKGROUND

The County of Lambton retained the engineering consulting firm CIMA Canada Inc. to perform intersection control studies (ICS) for the following County Road Network locations: a) County Road 22 (Egremont Road) at County Road 9/79 (Nauvoo Road); and b) County Road 14 (Churchill Line) at County Road 26 (Mandaumin Road).

In 2019, the Consultant submitted intersection control studies for each of the intersections. The studies took into account roadway geometry, current and future traffic volumes, and collision history to assess the traffic capacity and safety performance of the existing two- way stop control intersections.

The studies also looked at other possible intersection control treatments and their predicted traffic capacity, safety performance, and construction costs. Considered alternative treatments included all-way stop control, signalization, and roundabout concepts.

County Road 22 (Egremont Road) and County Road 9/79 (Nauvoo Road)

The intersection of County Road 22 (Egremont Road) and County Road 9/79 (Nauvoo Road) is in a rural locale north of Highway 402 and is stopped controlled northbound and southbound. All intersection legs are posted between 80 and 90 km/hr. The intersection has a westbound left hand turn lane and channelized right turns for eastbound to southbound and northbound to eastbound traffic that allow the free flow movement of traffic.

In the vicinity of the intersection, Egremont Road carries an average of 1915 vehicles per day and Nauvoo Road carries an average of 2828 vehicles per day. The stretch of road

Report dated October 21, 2020 Regarding Intersection Studies - County Ro... Page 8 of 113 AGENDA ITEM #a)

Intersection Studies - County Roads 14/26 & CR22/9/79 (page 2) October 21, 2020

also serves as an emergency detour route (EDR) on the occasion that Kings Highway 402 is closed to traffic in the area.

The intersection currently features oversized STOP signs, advanced STOP AHEAD signs, stop bar pavement markings, transverse rumble strips in advance of the stop conditions, and partial intersection illumination. Additionally, red solar flashers are installed above the STOP signs.

County Road 14 (Churchill Line) and County Road 26 (Mandaumin Road)

The intersection of County Road 14 (Churchill Line) and County Road 26 (Mandaumin Road) is stopped controlled northbound and southbound in a rural locale at the boundary of the City of Sarnia, Enniskillen Township and Town of Plympton-Wyoming. There are no auxiliary lanes and all intersection legs are posted at 90 km/hr.

In the vicinity of the intersection, Churchill Line carries an average of 2080 vehicles per day and Mandaumin Road carries an average of 2456 vehicles per day. The intersection currently features oversized STOP signs, stop bar pavement markings, and partial intersection illumination, as well as STOP AHEAD signs and transverse rumble strips in advance of the stop conditions.

DISCUSSION

Both of the noted intersections are in a rural high speed setting. The standard treatment, as is the current condition at these two intersections is two-way stop control; neither intersection meets the provincial warrants for all-way stop control or traffic signals. These intersections also contain supplementary devices, as listed above, which have been implemented in a staged incremental approach to address road user safety and operational functionality as per County policy.

As traffic volumes, highway geometry, collision frequency, etc. at an intersection develop, supplementary options for intersection control are considered and analyzed against the industry warrants and justification analysis. These options include all-way stop control, signalization, and roundabouts.

Implementation of an all-way stop intersection control is not typically utilized in rural, high speed locations given the concern that drivers on the previous free-flow approaches may not stop as it represents conflict in driver expectation. This treatment would also introduce artificial delays to all users thereby reducing the roads ability to perform as an arterial roadway, with a particular concern for County Road 22 which is the established Emergency Detour Route for Highway 402. The all-way stop treatment at these intersections is not appropriate in the circumstances and is not typically considered a viable solution.

While there are industry accepted justifications/warrants (i.e. Ontario Traffic Manual and Transportation Association of Canada) that determine when an all-way Stop or traffic

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Intersection Studies - County Roads 14/26 & CR22/9/79 (page 3) October 21, 2020

signals should be implemented, there is currently no such provincial or federal warrant for roundabout implementation. The existing County of Lambton practice is that when an intersection triggers the warrant for traffic signals, application of a roundabout is additionally considered as an option.

Roundabouts offer several benefits over more conventional intersection control including the following:

• reduced number of conflict points; • reduced collision frequency and severity; • reduced travel speeds; • improved intersection capacity; and • environmental benefits (i.e. reduced vehicle idling, vehicle noise, fuel consumption, emissions, etc.).

However, roundabouts typically require additional property beyond the current road allowance and have a higher construction costs compared to the other intersection control options.

The following areas summarize the findings of the intersection control studies that were completed at the above noted intersections. The configuration options at both intersections are appended to this report.

Capacity Assessment

The study projected 20 year traffic volumes to calculate and compare the level of service for each intersection control scenario. The capacity analysis indicates that, in all scenarios, the intersections will continue to operate at a reasonable level of service, suggesting that there are no capacity issues at these intersections. Only signalization is expected to observe a marginal decrease in capacity.

The studies included estimates of construction for each of the remaining intersection treatment concepts, the results of which are summarized below.

Safety Assessment

The results of the safety analysis, and predicted performance, were similar for the two intersections, with the roundabout option generating the lowest collision metrics over the study period, followed by the all-way stop and two-way stop control options which are expected to perform similarly, and lastly the signalization option.

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Intersection Studies - County Roads 14/26 & CR22/9/79 (page 4) October 21, 2020

Economic Analysis

The preliminary costs estimates to construct traffic signals with opposing left hand turn lanes and roundabouts at the intersection are presented below:

Intersection Traffic Signals Roundabout County Road 22 and County Road 9/79 $600,000 $1,100,000 County Road 14 and County Road 26 $610,000 $1,300,000

It should be noted that the above estimates do not include the cost to acquire additional property or to relocate any affected utilities and drainage infrastructure. Additional cost considerations at each of the intersections are anticipated to be impacted by the following:

County Road 22 and County Road 9/79

• To implement traffic signals or a roundabout, the existing channelizations at this intersection limits the property and utility conflicts to the northwest and northeast corners.

• Reconstruction of this intersection is included in the 5-year Roads Construction Program.

County Road 14 and County Road 26

• Property would be required in all four quadrants to construct traffic signals or a roundabout due to the limited road allowance at this intersection.

• Potential conflicts with an Enbridge substation in the southwest corner, the relocation of a municipal drain crossing on the east side of the intersection, and the relocation of a street light in the northeast corner.

• Reconstruction of this intersection is not expected within the 10-year construction schedule.

The implementation of all options for intersection treatments would be contingent on the County acquiring sufficient land from the adjacent landowners where applicable.

Recommended Alternatives

1) County Road 22 and County Road 9/79:

The construction of a roundabout at the intersection of Egremont Road and Nauvoo Road is the preferred option given the minimal property requirements due to the existing widened road allowance at the intersection and the nominal utility conflicts and/or relocations. Additionally, the construction costs will be partially offset by those that would

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Intersection Studies - County Roads 14/26 & CR22/9/79 (page 5) October 21, 2020

otherwise be incurred for the intersection reconstruction as part of the 5-year Roads Construction Program.

It is proposed that a roundabout be selected as the preferred intersection treatment at the intersection of Egremont Road and Nauvoo Road, pending the required land acquisition and the resolution of any identified utility conflicts. It is recommended that the scope of the project be prepared and presented for County Council's consideration as part of the 2021 Capital Budget. Due to the scale of the improvements, it is likely to be presented as a two- year project with design in 2021 and construction in 2022.

2) County Road 14 and County Road 26:

Although a roundabout implementation at the intersection of Churchill Line and Mandaumin Road is expected to perform marginally better than the current two-way stop control, the acquisition of adjacent lands, the likelihood to require extensive municipal drain work, and the conflict with the Enbridge Gas sub-station in the southwest quadrant the intersection are prohibitive. There are also no immediate plans for capital works at this intersection.

Therefore it is recommended the existing two-way stop control be maintained at the intersection of Churchill Line and Mandaumin Road, but that the County implements the following measures:

• installation of intersection lighting in the northwest and southeast quadrants of the intersection to illuminate the decision point at the stop conditions; and

• installation of flashing red beacons on the existing STOP signs.

These improvements are estimated to cost approximately $35,000 and can be implemented as soon as practical.

FINANCIAL IMPLICATIONS

The estimated cost of the recommended intersection treatment options are as follows:

County Road 22 and County Road 9/79 - Roundabout installation. Preliminary cost estimate of $1,100,000, plus associated property and utility relocation expenses. To be presented as part of the 2021 and 2022 County of Lambton TCA Budget.

County Road 14 and County Road 26 - Installation of intersection lighting and flashing red beacons on the existing STOP signs. Estimated cost of $35,000 funded from the approved 2020 or proposed 2021County of Lambton Budget under the Intersection Improvement Tangible Capital Asset (TCA) line item.

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Intersection Studies - County Roads 14/26 & CR22/9/79 (page 6) October 21, 2020

Improvements for the above noted intersections will be included for approval as part of future operating and TCA budgets for County Council's consideration based on direction to proceed on an acceptable schedule.

CONSULTATIONS

Public Works retained an external consultant, CIMA Canada Inc., to conduct intersection control studies at the noted intersections. The County consulted with Lambton OPP regarding the current functionality and options contained in this report.

STRATEGIC PLAN

Application of Area of Effort #3: Community Development - Capitalizing on opportunities that enrich the quality of life and future prospects of the community by:

CONCLUSION

The intersection control studies at two County Road locations looked at the existing roadway geometry, traffic volumes, and collision history to assess the traffic capacity and safety performance of existing two-way stop control intersections. Possible intersection control treatments (i.e. all-way stop control, signalization, and roundabout) and their predicted traffic capacity, safety performance, and construction costs were compared as part of the study.

The recommended intersection control alternatives are as follows:

County Road 22 and County Road 9/79 - Installation of a roundabout as part of the intersection reconstruction, as identified within the 5-year Road Construction Program. Estimated preliminary cost estimate of $1,100,000, plus associated property and utility relocation expenses to be identified during detail design.

County Road 14 and County Road 26 - installation of intersection lighting to illuminate decision points at the stop condition and installation of flashing red beacons on the existing STOP signs. Estimated cost of $35,000.

Capacity at the intersection under both of the recommended options would operate at an acceptable level of service. The implementation of a roundabout is expected to perform better from a safety perspective but would cost more to implement.

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Intersection Studies - County Roads 14/26 & CR22/9/79 (page 7) October 21, 2020

RECOMMENDATIONS

a) That the preferred intersection control treatment at the intersection of County Road 22 (Egremont Road) and County Road 9/79 (Nauvoo Road) be identified as a single lane roundabout, subject to the required property acquisitions and the resolution of any utility conflicts, and that a project be presented as part of the 2021 capital budget.

b) That the existing two-way stop control be maintained at the intersection of County Road 14 (Churchill Line) and County Road 26 (Mandaumin Road) and the County implement the installation of enhanced intersection lighting in the northwest and southeast quadrants and the installation of flashing red beacons on the existing stop signs, funded from Intersection Improvement Tangible Capital Asset Project (RDS-30701).

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Intersection Studies - County Roads 14/26 & CR22/9/79 (page 8) October 21, 2020

APPENDIX 1 - INTERSECTION CONFIGURATION OPTIONS

County Road 22 at County Road 9/79 - Reviewed Alternatives

Figure 1.1: Traffic signals with opposing left hand turn lanes at the intersection

Figure 1.2: Single lane roundabout at the intersection

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Intersection Studies - County Roads 14/26 & CR22/9/79 (page 9) October 21, 2020

County Road 14 at County Road 26 - Reviewed Alternatives

Figure 2.1: Traffic signals with opposing left hand turn lanes at the intersection

Figure 2.2: Single lane roundabout at the intersection

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INFRASTRUCTURE & DEVELOPMENT

SERVICES DIVISION

REPORT TO: CHAIR AND COMMITTEE MEMBERS DEPARTMENT: PUBLIC WORKS PREPARED BY: Matt Deline, P.Eng., Manager, Public Works Jason Cole, P.Eng., General Manager REVIEWED BY: Ron Van Horne, Chief Administrative Officer MEETING DATE: October 21, 2020 SUBJECT: Maintenance Activity Report - April 2020 to October 2020

BACKGROUND

This report provides an update on the maintenance activities of the Public Works Department from April 2020 to October 2020.

DISCUSSION Road Operations, Maintenance and Improvements

Line painting operations are ongoing and will be completed by late-November 2020. County operations provides, on a costs recovery basis, road centerline and white edge line marking services for all local municipalities (with the exception of the City of Sarnia) upon request.

The first round of shoulder grading was completed in May to eliminate shoulder drop-off and re-establish proper cross fall after the winter season. Granular materials were placed at intersections as required. Shoulder grading continued throughout the summer months as required to meet the Minimum Maintenance Standards (MMS) and will continue throughout October and November in preparation for the winter season. In addition, County staff constructed and restored the shoulders on County Road 4 (Petrolia Line), and County Road 80 (Courtright Line) as part of the 2020 Capital Roads Construction Program. This work included the restoration of residential and farm entrances in the construction project areas. County Road 9 (Nauvoo Road) and County Road 12 (Townsend Line) are still under construction and County forces will restore the shoulders when surface asphalt is placed in late-October 2020.

Sections of guiderail posts that are decayed or do not meet height requirements were replaced across various locations across the County network.

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Maintenance Activity Report - April 2020 to October 2020 (page 2) October 21, 2020

Pothole patching continues where needed on all County roads. There is a long- established surge of this activity in March as the winter season concludes and the freeze/thaw cycle is at its peak. A blitz to complete pothole repairs prior to the onset of inclement winter weather is also completed annually.

Intersection sweeping was completed in late April and early May to remove winter sand and other debris, returning to address intermittent needs throughout the year. Catch basins are also cleaned out annually to ensure water will be collected and conveyed effectively through the storm system.

Road patrolling is carried out throughout the year to ensure maintenance of County roads meets the MMS. The MMS were designed to establish legal requirements and provide road authorities with a statutory defense against claims due to road conditions. Roadside and Right-of-Way Maintenance

Tree trimming operations from a maintenance and road safety standpoint is ongoing, as required, including necessary upkeep after storm events. Though the numbers are decreasing, the County continues to remove ash trees that have been affected by the emerald ash borer. Trees that are in close proximity to power lines, and other hazards that County staff cannot remove safely, were included in the County's Tree Removal program. The program will be carried out by an external contractor throughout the year as required.

Grass on the County road allowance is cut twice per year directly along the roadside shoulder. Additional areas may be addressed for visibility and safety. The first round of grass cutting was completed mid-July with the second round of cutting to be completed by early November. The County has received several complaints this year in regards to mowing; this may partially be due to favorable conditions for roadside vegetation, however, some concerns were related to the County's currently established level of service and area of coverage.

A contractor was retained to complete the spraying of noxious weeds on County roads. The work was completed at the end of June. In addition, the spraying required for Phragmites Control Program started in August and continued into September. The complete roads inventory was reviewed to determine which areas required spraying. For isolated Phragmites stands along the road side ditches, licensed County staff spot spray these locations in an effort to efficiently control the invasive species.

Litter pickup efforts are ongoing. Large items that are dropped along County roads, and wildlife that has been hit by traffic, is removed to an approved site on an as-needed basis. In addition, the County continues to promote the Adopt-a-Road program. This is a volunteer-based program that connects local service groups with specific sections of County road network for light litter clean-up. Participating groups are recognized with Adopt-a-Road signs along the respective roadway sections. The program had very little participation this year with only several groups participating for the litter clean-up due to the pandemic.

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Maintenance Activity Report - April 2020 to October 2020 (page 3) October 21, 2020

Ditch cleaning operations were carried out from May to October. Clean-out areas are identified and prioritized within annual budget allocations. Bridge Maintenance

In early 2019 the County of Lambton consolidated efforts with several of the local municipalities partnering into a three year contract for seasonal bridge maintenance, including those located on County and boundary roads. The combined bridge maintenance contract includes washing all elements of the structure removing sand, salt residue and other debris from the previous season. The procedure is recognized as a cost-effective best management practice to prevent early deterioration of the structures. Culvert Replacements and Re-Linings

Culvert replacement and lining operations began in May and continued throughout the summer, as needed. Prior to carrying out scheduled 2020 road rehabilitation projects, culverts were replaced or lined on the following County roads within the limits of construction: • County Road 4 (Petrolia Line) • County Road 9 (Nauvoo Road) • County Road 12 (Townsend Line) • County Road 80 (Courtright Line) Beyond the limits of the 2020 Capital program, several culverts were relined on County Road 9 (Nauvoo Road), County Road 26 (Mandaumin Road) and County Road 21 (Oil Heritage Road). Traffic Signs, Signals & Lighting Operations and Maintenance

Traffic sign maintenance is an ongoing project. When signs are damaged, vandalized or otherwise deteriorated, County forces work to replace them within the time frames required by the MMS. In the case of certain regulatory signs (stop, checkerboards and chevrons) immediate replacement is required. Traffic signs are monitored and upgraded as required to ensure regulated reflectivity levels are maintained. Due to reflectivity requirements, emphasis has been placed on upgrading regulatory and warning signs on County roadways.

The Department retains an electrical contractor to inspect, test and maintain traffic signals twice a year, as required by the MMS, with repairs completed as required. The contractor also performs annual inspections on all luminaries and completes signal/illumination maintenance as required.

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Maintenance Activity Report - April 2020 to October 2020 (page 4) October 21, 2020

Public Works Staff Training and Development

Employee training was limited in 2020 as the majority of events were cancelled due to the pandemic. There were many webinars available online and some training events moved to a web-based application with staff attending the following:

• One staff member completed grader training. • All winter plow operators and supervisors will attend a snowplow safety and skills training session in fall 2020, prior to the winter season. • One supervisor has taken the Leadership and Supervision section of the Public Works Leadership Development Program in early September.

All Public Works staff will attend a session in early November 2020 to review the upcoming winter season. A full review of the maintenance standards and the importance of record keeping and documentation will be discussed. A complete review of winter routing, scheduling along with truck inspection requirements, including the Winter Operations Plan, will be reviewed. Equipment and Depots

Equipment maintenance is ongoing and the County continues to implement the Preventative Maintenance Program to track and schedule regular maintenance activities. New equipment purchased, as approved in the 2020 Budget, includes: • One tandem truck complete with snow plow equipment plus a multi-function transfer system including a sand/salt spreader and direct liquid applicator tank; • One ½ ton pickup truck; • Two ¾ ton pickup truck; • One Crew Cab and chassis for the Line-striper; and • One mower.

These purchases were required to replace equipment that reached the end of its serviceable life and were financed from the Roads Equipment Reserve.

Maintenance of the County's garage and three depots is ongoing. Structural repairs were completed on all four sand/salt domes as per the inspection recommendations, with the dome at the Oil City Depot being re-shingled. Permits and Encroachment Agreements

Over the past year the Public Works Department has issued two sign permits and 21 entrance permits. There have been 187 single-trip moving permits issued along with 60 annual permits for Oversize/Overweight loads. With the increase in activity for new construction and turn-arounds within the petro-chemical industry, the movement oversized loads, and subsequent single-trip permitting, has intensified from typical demands in the past.

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Maintenance Activity Report - April 2020 to October 2020 (page 5) October 21, 2020

Winter Operations Plan

The County's Winter Operations Plan has been developed based on a template recommended by Ontario Good Roads Association (OGRA). This Winter Operations Plan sets out a policy and procedural framework for ensuring the County of Lambton continuously improves on the effective delivery of winter maintenance services and the management of road salt used in winter maintenance operations as outlined in Environment Canada's Code of Practice for the Environmental Management of Road Salts.

The Plan is meant to be dynamic to allow the municipality to evaluate and phase-in any changes, new approaches, and technologies in winter maintenance activities in a fiscally sound manner. At the same time, any modifications to municipal winter maintenance activities must ensure that roadway safety is not compromised.

OGRA has recommended that each municipal council endorse the Winter Operations Plan for their municipality. The County of Lambton Winter Operations Plan for the 2020/21 winter season is attached.

FINANCIAL IMPLICATIONS

Funding for this work was approved in the County of Lambton 2020 Budget.

At the 2nd Quarter Budget Review, Public Works reported approximately $315,000 surplus. This is still considered to be a reasonable estimate; however, 3rd Quarter Budget Review will be completed during the month of October that will include further detailed analysis and review of expenditures to September 30, as well as an updated forecast to the end of the year.

CONSULTATIONS

Various municipal, provincial and regulatory bodies were consulted, as required, throughout the progress of these maintenance activities.

STRATEGIC PLAN

Application of Area of Effort #3: Community Development - Capitalizing on opportunities that enrich the quality of life and future prospects of the community by:

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Maintenance Activity Report - April 2020 to October 2020 (page 6) October 21, 2020

CONCLUSION

The Public Works Department will continue maintenance operations on County roads as per the MMS, current County policies, and as approved in the 2020 County Budget.

The County of Lambton Winter Operations Plan is attached for County Council review and endorsement.

RECOMMENDATION

That County Council endorse the County of Lambton Winter Operations Plan for the 2020/21 winter season as presented.

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Winter Operations Plan

Approved by Council: date to be determined

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Table of Contents

s Purpose ...... 3 Definitions ...... 4 1.0 Winter Operations Management - Objective ...... 5 2.0 Policy Statement ...... 5 3.0 Winter Maintenance Program ...... 5 3.1.0 The System Maintained ...... 5 3.2.0 Level of Service ...... 6 3.3.0 Winter Maintenance Season ...... 10 3.4.0 Winter Preparations ...... 10 3.5.0 Winter Patrol ...... 12 3.6.0 Operations...... 13 3.7.0 Decommissioning Winter Operations ...... 21 3.8.0 Training ...... 21 3.9.0 Record Keeping ...... 22 4.0 Plan Improvements ...... 23 5.0 Monitoring and Updating ...... 24 6.0 Disclaimer ...... 25 APPENDIX 1 - Patrol Routes ...... 26 APPENDIX 2 - Plow Routes ...... 30 APPENDIX 3 - Equipment ...... 44 APPENDIX 4 - Record of Training ...... 45 APPENDIX 5 - Record of Training - Weekend Patroller ...... 46 APPENDIX 6 - Operating Instructions and Safety Rules ...... 47

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Purpose

This Winter Operations Plan sets out a policy and procedural framework for ensuring the County of Lambton continuously improves on the effective delivery of winter maintenance services and the management of road salt used in winter maintenance operations, as outlined in Environment Canada's Code of Practice for the Environmental Management of Road Salts.

The Plan is meant to be dynamic, to allow the municipality to evaluate and phase-in any changes, new approaches and technologies in winter maintenance activities in a fiscally sound manner. At the same time, any modifications to municipal winter maintenance activities must ensure that roadway safety is not compromised.

As specified in the Code of Practice for the Environmental Management of Road Salts, the Winter Operations Plan for The Corporation of the County of Lambton was endorsed by County Council on the __ day of ______, 2020.

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Definitions

Anti-icing means the application of liquid de-icers directly to the road surface in advance of a winter event.

De-icing means the application of solids, liquids, pre-treated material to the road surface after the onset of the winter event.

Highway includes a common and public highway, street, avenue, parkway, square, place, bridge, viaduct or trestle, any part of which is intended for or used by the general public for the passage of vehicles and includes the area between the lateral property lines thereof.

Paved Road is a road with an asphalt surface, concrete surface, composite pavement, or portland cement.

Pre-treat means the application of liquids (calcium chloride, sodium chloride, etc.) to dry sand or salt prior to being loaded for storage or applied to the road surface.

Pre-wetting means the application of liquids (calcium chloride, sodium chloride, etc.) at the spinner of the truck just prior to application to the road surface.

Surface Treated Road is road with bituminous surface treatment comprised of one or two applications of asphalt emulsion and stone chips over a gravel road.

Unpaved Road is a road with gravel, stone or other loose surface.

Winter Event is a weather condition affecting roads such as snowfall, windblown snow, freezing rain, frost, black ice, etc. to which a Winter Event Response is required.

Winter Event Response is a series of winter control activities performed in response to a Winter Event.

• Continuous Winter Event Response is a response to a Winter Event with full deployment of manpower and equipment that plow/salt/sand the entire system.

• Spot Winter Event Response is a response to a Winter Event with only a part deployment of manpower and equipment or with full deployment to only part of the system.

Winter Event Response Hours are the total number of person-hours per year (plowing, salting/sanding, winging back, etc.) to respond to Winter Events.

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1.0 Winter Operations Management - Objective

County of Lambton is committed to improving winter maintenance operations while continuing to ensure public safety. The County of Lambton will optimize the use of winter maintenance materials containing chlorides on all municipal roads while striving to minimize negative impacts to the environment. The County of Lambton Public Works staff will strive, insofar as reasonably practicable, to provide safe winter road conditions for vehicular and pedestrian traffic as set out in the level of service policies and within the resources established by the Council of The Corporation of the County of Lambton.

2.0 Policy Statement

The County of Lambton will provide efficient and cost effective winter maintenance to ensure, insofar as reasonably practicable, the safety of users of the municipal road network in keeping with applicable Provincial legislation and accepted standards while striving to minimize adverse impacts to the environment. These commitments will be met by: • adhering to the procedures contained within the Winter Operations Plan • reviewing and upgrading the Winter Operations Plan on an annual basis to incorporate new technologies and new developments • committing to ongoing winter maintenance staff training and education • monitoring on an annual basis, the conditions of the winter maintenance program, as well as the effectiveness of the Winter Operations Plan

3.0 Winter Maintenance Program

3.1.0 The System Maintained

The major activities related to winter maintenance are: • anti-icing • snow plowing • salt/sand application • frost control • drift control • snow fencing

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The County of Lambton is responsible for winter maintenance on:

Road Category Pavement Type and Individual Length Total Length Area Type (Lane kilometres) (Lane kilometres) Class 2 Paved 489.0 489.0 Paved 758.8 Class 3 766.8 Unpaved roads 8.0 Paved 53.8 Class 4 Surface treated roads 20.6 107.0 Unpaved roads 32.6

3.2.0 Level of Service

The County of Lambton provides the following level of service during the winter maintenance season, as set out in 3.3.0, in response to a winter event. The responses are outlined in Ontario Regulation 239.02 - Minimum Maintenance Standards for Municipal Highways and summarized below.

3.2.1 Snow Accumulation and Ice Formation Policy

3.2.1.1 Snow Accumulation, on roadways

(1) The standard for addressing snow accumulation is:

a) after becoming aware of the fact that the snow accumulation on a roadway is greater than the depth set out in Table 1, to deploy resources as soon as practicable to address the snow accumulations; and

b) after the snow accumulation has ended, to address the snow accumulation so as to reduce the snow to a depth less than or equal to the depth set out in Table 1 within the time set out in Table,

i. to provide a minimum lane width of the lesser of three metres for each lane or the actual lane width, or

ii. on a Class 4 or Class 5 highway with two lanes, to provide a total width of at least five metres. O. Reg. 47/13, s.4. Reg. 366/18, s. 5 (1).

(2) If the depth of snow accumulation on a roadway is less than or equal to the depth set out in Table 1, the roadway is deemed to be in a state of repair with respect to snow accumulation. O. Reg. 47/13, s.4.

(3) For the purposes of this section, the depth of snow accumulation on a roadway and, if applicable, lane width under subsection (1)(b), may be determined in accordance with subsection (4) by a municipal employee, agent

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or contractor, whose duties or responsibilities include one or more of the following:

1. Patrolling highways. 2. Performing highway maintenance activities. 3. Supervising staff who perform activities described in sub-section (1) or (2). O. Reg. 47/13, s.4.; O. Reg. 366/18, s. 5 (2)

(4) The depth of snow accumulation on a roadway may be determined by

a) performing an actual measurement; b) monitoring the weather; or c) performing a visual estimate. O. Reg. 47/13, s. 4; Reg.366/18, s. 5 (3)

(5) For the purposes of this section, addressing snow accumulation on a roadway includes, but is not limited to:

a) plowing the roadway; b) salting the roadway; c) applying abrasive materials to the roadway; d) applying other chemical or organic agents to the roadway; e) any combination of the methods described in clauses (a) to (d). O. Reg. 47/13, s. 4; Reg.366/18, s. 5 (4)

(6) This section does not apply to that portion of the roadway

a) designated for parking; b) consisting of a bicycle lane or other bicycle facility: or c) used by a municipality for snow storage. O. Reg. 366/18, s. 5 (4)

TABLE 1 SNOW ACCUMULATION The minimum standard for treating snow w.r.t. time on roadways is:

Class of Highway Depth Time 1 2.5 cm 4 hours 2 5 cm 6 hours 3 8 cm 12 hours 4 8 cm 16 hours 5 10 cm 24 hours

O. Reg. 47/13, s. 4; O. Reg. 366/18, s. 5 (5)

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3.2.1.2 Snow accumulation on roadways, significant weather event: (1) If a municipality declares a significant weather event relating to snow accumulation, the standard for addressing snow accumulation on roadways until the declaration of the end of the significant weather event is,

(a) to monitor the weather in accordance with section 3.1; and (b) if deemed practicable by the municipality, to deploy resources to address snow accumulation on roadways, starting from the time that the municipality deems appropriate to do so. O. Reg. 366/18, s. 7.

(2) If the municipality complies with subsection (1), all roadways within the municipality are deemed to be in a state of repair with respect to snow accumulation until the applicable time in the Table to section 4 expires following the declaration of the end of the significant weather event by the municipality. O. Reg. 366/18, s. 7.

(3) Following the end of the weather hazard in respect of which a significant weather event was declared by a municipality under subsection (1), the municipality shall,

(a) declare the end of the significant weather event when the municipality determines it is appropriate to do so; and (b) address snow accumulation on roadways in accordance with section 4. O. Reg. 366/18, s. 7.

3.2.1.3 Ice Formation on roadways and icy roadways: (1) The standard for attempting the prevention of ice formation on roadways is doing the following in the 24-hour period preceding an alleged formation of ice on a roadway:

1. monitor the weather in accordance with Section 3.6.9 2. patrol in accordance with Section 3.5.0 3. If the municipality determines, as a result of its activities under paragraph 1 or 2, that there is a substantial probability of ice forming on a roadway, treat the roadway to prevent ice formation within the time set out in Table 2, starting from the time the municipality determines is the appropriate time to deploy resources for that purpose. O. Reg. 366/18, s.8.

(2) If the municipality meets the minimum standard set out in subsection (1) and, despite such compliance, ice forms on a roadway, the roadway is deemed to be in a state of repair until the applicable time set out in Table 2 to this section expires sfter the municipality becomes aware of the fact that the roadway is icy. O. Reg. 366/18, s. 8.

(3) The standard for treating icy roadways after the municipality becomes aware of the fact that a roadway is icy is to treat the icy roadway within the time set out in the Table 2, and an icy roadway is deemed to be in a state of repair

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until the applicable time set out in Table 2 for treating the icy roadway expires. O. Reg, 47/13, s.4.

(4) For the purposes of this section, treating a roadway means applying material to the roadway, including but not limited to salt, sand or any combination of salt and sand. O. Reg, 366/18, s.8.

TABLE 1 ICE FORMATION PREVENTION

Class of Highway Time 1 6 hours 2 8 hours 3 16 hours 4 24 hours 5 24 hours

O. Reg. 366/18, s. 8.

TABLE 2 TREATMENT OF ICY ROADWAYS

Class of Highway Time 1 3 hours 2 4 hours 3 8 hours 4 12 hours 5 16 hours

O. Reg. 366/18, s. 8.

3.2.1.4 Icy roadways, significant weather event (1) If a municipality declares a significant weather event relating to ice, the standard for treating icy roadways until the declaration of the end of the significant weather event is,

(a) to monitor the weather in accordance with section 3.1; and (b) if deemed practicable by the municipality, to deploy resources to treat icy roadways, starting from the time that the municipality deems appropriate to do so. O. Reg. 366/18, s. 8.

(2) If the municipality complies with subsection (1), all roadways within the municipality are deemed to be in a state of repair with respect to any ice which forms or may be present until the applicable time in Table 2 to section 5 expires after the declaration of the end of the significant weather event by the municipality. O. Reg. 366/18, s. 8.

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(3) Following the end of the weather hazard in respect of which a significant weather event was declared by a municipality under subsection (1), the municipality shall,

(a) declare the end of the significant weather event when the municipality determines it is appropriate to do so; and (b) treat icy roadways in accordance with section 5. O. Reg. 366/18, s. 8.

3.3.0 Winter Maintenance Season The winter maintenance season within which the County of Lambton will perform winter highway maintenance commences on November 15, and is completed April 15, while acknowledging that winter events may occur outside the timeline.

3.4.0 Winter Preparations In the months prior to the start of the winter maintenance season, as identified in 3.3.0, the County of Lambton undertakes the following tasks to prepare for the upcoming winter season.

3.4.1 Prior to the Winter Maintenance Season

Prior to the winter season, if required, prepare and call tenders for the supply of materials (salt, sand, liquid), replacement parts (for plows, solid and liquid application equipment), value added meteorological services (VAMS) and contract equipment (plow trucks, spreader trucks, combination units).

Prior to the Winter Maintenance Season the County of Lambton will:

1. Conduct a mandatory training session for staff and contract operators where all policies, procedures, schedules, reporting procedures for callout, route maps, equipment training and safety precautions will be discussed. Any issues resulting from the meeting with regard to the policies, procedures, schedules, reporting procedures for callout, route maps, equipment training and safety precautions shall be resolved either at the meeting or prior to the winter season.

2. Train winter patrollers (or staff whose duties also include patrolling) on the route of representative roads to be patrolled between winter events, their duties during a winter event, record keeping requirements and callout procedures and the de-icing chemicals to be applied for the forecast weather conditions.

3. Inspect equipment to ensure proper working order. Schedule and complete any and all equipment repairs.

4. Arrange for the delivery of materials (salt, sand and liquid solution) and begin filling storage facilities.

5. Confirm that all guiderails, catch basins, hazard and fire hydrant markers, if any, are in place. Any missing markers and appropriate signage will be replaced prior to the winter season.

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3.4.2 One Month Prior to the Winter Maintenance Season

One month prior to the Winter Maintenance Season the County of Lambton will:

1. Post the winter shift schedule in accordance with the municipality's collective agreement.

2. Assign equipment to staff.

3. Allow operators (staff and contract) time to familiarize themselves with any new equipment, material application rates and their route (driving route and noting obstacles along the route).

4. Assign staff to monitor weather forecasts on a daily basis. Upon the forecast of an approaching winter event, schedule a patrol of a route of representative roads. If a winter event is forecast prior to the start of the next scheduled shift a night and/or weekend patrol(s) of a route of representative roads should be scheduled. If a night or weekend patrol is scheduled the patroller should monitor and record the weather forecast and road conditions. The patrol person should be authorized to initiate a Winter Event Response if conditions warrant a response.

5. Have 16% (2 trucks) of the fleet ready to respond to a Winter Event.

6. Have sufficient staff available to operate the fleet if conditions warrant a Winter Event Response.

3.4.3 Two Weeks Prior to the Winter Maintenance Season

Two weeks prior to the Winter Maintenance Season the County of Lambton will:

1. Have 33% (4 trucks) of the fleet ready to respond to a Winter Event.

2. Have staff available to operate the required complement of the fleet if conditions warrant a Winter Event Response.

3. Begin weekend patrols.

3.4.4 At the Start of the Winter Maintenance Season

At the start of the Winter Maintenance Season the County of Lambton will:

1. Begin patrolling representative roads in all roads/areas that the organization is responsible for. 2. Respond to Winter Events as per the Winter Operations Plan.

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3.5.0 Winter Patrol

During the Winter Maintenance Season, 3.3.0, the County of Lambton carries out a winter patrol on a route of representative roads as in Appendix 1, 7 days a week. Between Winter Events a patrol of representative roads will occur during the daylight hours and a second night patrol will also be scheduled. The purpose of the patrol is to monitor and record weather and road conditions and mobilize winter maintenance operators and equipment should a Winter Event be observed and a Winter Event response is required. On the approach of a Winter Event or during a Winter Event the route of representative roads may be modified, insofar as reasonably practicable, depending on the type and severity of Winter Event or the direction from which the storm approaches.

Starting the first weekend in November the County of Lambton implements a weekend patrol beginning 3:30 pm Friday through to 3:30 pm the following Monday (patrollers run 12 hour shifts). From November 15th until the first full week of December, the County of Lambton carries out a winter patrol of representative roads daily. On the approach of a Winter Event, or during a Winter Event, patrolling of representative roads will be increased as required. From the first week of December through to the third week in March, the County of Lambton carries out a winter patrol on a representative road twice daily, 7 days a week. Between Winter Events a patrol of representative roads will occur during daylight hours and a second night patrol will also be scheduled. The purpose of the patrol is to monitor and record weather and road conditions and mobilize winter maintenance operators and equipment should a Winter Event be observed and a Winter Event response is required. On the approach of a Winter Event or during a Winter Event the route of representative roads may be modified, insofar as reasonably practicable, depending on the type and severity of Winter Event or the direction from which the storm approaches.

The patrol person will be familiar with local conditions in their patrol area, and will be responsible for preparing a condition log of road and weather conditions as well as any actions taken during the shift. The winter patrol schedule parallels the designated Winter Maintenance Season.

Appendix 1 shows the route of representative roads to be patrolled in winter and the variations that may be made to the route upon the approach of a storm.

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3.6.0 Operations

3.6.1 Staffing and Hours of Work

The County of Lambton has a full time/ contract employees assigned to each vehicle used for winter operations. Each vehicle is assigned a route for sanding/salting and/or plowing.

Employee Facility Equipment Comments Routes Full Time Employee Forest Unit 24-16-a 3:30 - 12:00 noon 1 Full Time Employee Forest Unit 24-16a 15:30 - 24:00 1 Full Time Employee Forest Unit 29-15a 3:30 - 12:00 noon 2 Full Time Employee Forest Unit 29-15a 15:30 - 24:00 2 Full Time Employee Forest Unit 32-18a 3:30 - 12:00 noon 3 Contract Employee Forest Unit 32-18a 15:30 - 24:00 3 Full Time Employee Forest Unit 33-a 3:30 - 12:00 noon 4 Full Time Employee Forest Unit 33-a 15:30 - 24:00 4 Contract Employee Forest Unit 21-a 3:30 - 12:00 noon 5 Contract Employee Forest Unit 21-a 15:30 - 24:00 5 Full Time Employee Forest Unit 27-13a 3:30 - 12:00 noon 6 Full Time Employee Forest Unit 27-13a 15:30 - 24:00 6 Full Time Employee Oil city Unit 25-15a 3:30 - 12:00 noon 7 Full Time Employee Oil city Unit 25-15a 15:30 - 24:00 7 Full Time Employee Oil city Unit 30-a 3:30 - 12:00 noon 8 Full Time Employee Oil city Unit 30-a 15:30 - 24:00 8 Full Time Employee Oil city Unit 23-11a 3:30 - 12:00 noon 9 Full Time Employee Oil city Unit 23-11a 15:30 - 24:00 9 Full Time Employee Oil city Unit 28-14a 3:30 - 12:00 noon 10 Full Time Employee Oil city Unit 28-14a 15:30 - 24:00 10 Full Time Employee Oil city Unit 22-17a 3:30 - 12:00 noon 11 Contract Employee Oil city Unit 22-17a 15:30 - 24:00 11 Contract Employee Oil city Unit 31-a 3:30 - 12:00 noon 12 Contract Employee Oil city Unit 31-a 15:30 - 24:00 12

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The County of Lambton adheres to the hours of service as set out in the Highway Traffic Act, Reg. 555/06.

Some of the key responsibilities associated with the management and overseeing of winter operations for this winter season are as below:

1. Operations Manager - Roads will receive issues and concerns of the citizens regarding snow and ice control efforts 2. Foreman will be the authority to which the field staff will communicate the field conditions to. 3. Operations Manager - Roads will be responsible for shift scheduling. 4. Foreman will (when physically possible) be responsible for providing appropriate signage and or barricade in case a road has to be close due to severe storm.

The County of Lambton has entered into agreements with The County of Middlesex, City of Sarnia, Village of Point Edward, Township of St Clair and the Township of Dawn-Euphemia to complete winter operations.

Lambton County Maintains the following Middlesex County Roads County Road From To No. 18 County Boundary County Road # 81 - Grand Bend Road 22 County Boundary County Road # 6 - Kerwood Road

Middlesex County Maintains the following Lambton County Roads County Road From To No. 5 County Boundary Highway # 21 - Lakeshore Road 6 County Boundary County Road # 79 - Arkona Road 12 County Boundary County Road # 79 - Arkona Road 39 County Boundary County Road # 79 - Nauvoo Road 80 County Boundary County Road # 79 - Nauvoo Road

City of Sarnia Maintains the following Lambton County Roads County Road From To No. 7 Michigan Avenue County Road # 26 - Mandaumin Road 16 Front Street London Line 19 Christina Street County Road # 27 - Modeland Road 23 London Line Highway # 402 25 Christina Street County Road # 27 - Modeland Road 27 Highway # 402 County Road # 7 - Lakeshore Road 29 Highway # 40 County Road # 7 - Lakeshore Road 33 London Road Exmouth Street 35 St Clair Parkway Highway # 40

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Village of Point Edward Maintains the following Lambton County Roads County Road From To No. 19 Christina Street County Road # 24 - Venetian Blvd 24 Exmouth Street County Road # 19 - Alexandra Street 33 Exmouth Street County Road # 19 - Michigan Avenue

Township of St Clair Maintains the following Lambton County Roads County Road From To No. 1 St Clair Parkway Highway # 40 28 St Clair Parkway Highway # 40 36 St Clair Parkway Highway # 40

Township of Dawn-Euphemia Maintains the following Lambton County Roads County Road From To No. 8 County Boundary County Road # 2 - Bentpath Line 15 County Boundary County Road # 21 - Oil Heritage Road

3.6.2 Winter Materials Used Annually

Material 2019/2020 5 year average Salt 6,700 8,880 tonnes Sand 4,500 7,500 tonnes Brine 742,400 574,656 litres

Percentage of salt in sand/salt mix by weight 5% (industry standard 2 - 5 %) Percentage pre-treat material use 5%

3.6.3 Application Rates

Spreading Rates (kg/2 lane km) Solids Salt Sand Sweet Mix 100 500 300 130 570 400 All Highway Class 150 600 500 200

(NOTE: MTO Maintenance Manual MBP-703 suggests 130 to 170 kg salt for paved roads and 570 kg sand per 2 lane kilometer.)

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Liquids - Pre-wetting Spreading Rates (kg/2 lane km) Temperature 0º to 5º C -5º to -10º C -10º to -18ºC FROST LIGHT SNOW Lambton County has set the Pre-wetting rate at 8% by weight of Salt and 5% weight of Sand that HEAVY SNOW is spread for all road conditions. FREEZING RAIN

(NOTE: MTO Maintenance Manual MBP-705 suggests a range of application rates in litres/2 lane km)

Liquids - Direct Application Application Rates (litres per lane km) FROST AND BLACK ICE PREVENTION Light Traffic/Low Volume 90 litres

Heavy Traffic/High Volume 90 litres DE-ICING Light Traffic/Low Volume Do not use liquid for De-icing Heavy Traffic/High Volume Do not use liquid for De-icing ANTI-ICING: PREVENTING OR REDUCING BOND TO ROAD SURFACE Light Traffic/Low Volume 90 litres

Heavy Traffic/High Volume 90 litres

3.6.4 Equipment - Winter Maintenance Fleet

The municipality provides Winter Maintenance Services on 12 routes with the equipment listed in section 3.6.1 Staffing and Hours of Work.

For equipment details see Appendix 3

3.6.4.1. Mechanics 1. Two (2) in house mechanics available 2. Mechanics operate from the Petrolia Garage 3. The timing for the mechanic are as follows: i. 3:30 to 24:00 Monday through Friday ii. weekends on call

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3.6.5 Yard Facilities

The municipality provides winter maintenance services from the patrol yards listed below. Each patrol yard has a front end loader capable of loading the winter maintenance fleet with sand or salt.

3.6.5.1: Yard: Forest Depot

Material Storage Details: i. All materials are handled in a designated area characterized by an impermeable surface - Salt - Sand Dome ii. Ongoing clean-up of the site surfaces and spilled material is swept up quickly iii. Equipment is not in place to prevent overloading of trucks iv. Salt - 800 tonnes v. Winter Sand - 2500 tonnes vi. Brine - 90000 litres

Equipment Storage Details i. All equipment is stored inside, at the depot ii. Equipment Washing Details: all equipment bay drainage is directed to oil and grit separators iii. Site Drainage Details: Site is drained into roadside ditches.

3.6.5.2: Yard: Oil City Depot

Material Storage Details: i. All materials are handled in a designated area characterized by an impermeable surface - Salt - Sand Dome ii. Ongoing clean-up of the site surfaces and spilled material is swept up quickly iii. Equipment is not in place to prevent overloading of trucks iv. Salt - 700 tonnes v. Winter Sand - 1500 tonnes vi. Brine - 75000 litres

Equipment Storage Details i. All equipment is stored inside, at the depot ii. Equipment Washing Details: all equipment bay drainage is directed to an oil and grit separators iii. Site Drainage Details: Site is drained into roadside ditches.

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3.6.5.3: Yard: Petrolia Garage

This is the main mechanics' garage. There is a salt sand storage Dome on site.

Equipment Storage Details All equipment is stored inside, at the depot i. Equipment Washing Details: all equipment bay drainage is directed to an oil and grit separators ii. Site Drainage Details: Site is drained into municipal sewer.

3.6.5.4: Yard: Warwick Depot

Equipment Storage Details i. The front end loader is stored inside, at the depot, there are no trucks stored at this site. ii. Equipment Washing Details: all equipment bay drainage is directed to an oil and grit separators iii. Site Drainage Details: Site is drained into roadside ditches.

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3.6.6 Snow Removal and Disposal

Currently the County of Lambton does not remove and dispose of snow.

3.6.7 Salt/Sand and Plow Routes

Appendix 2 contains maps showing salt/sand and plow routes.

3.6.8 Vulnerable Areas

Source Water Protection areas within the area of responsibility of the County of Lambton have been identified as being potentially vulnerable to over application of road salt. These specific areas are not along the County Road network or in the vicinity of County salt storage locations. Salt storage and material application along the County Road network will be strictly monitored and, in some cases, may be restricted in a variety of ways as required.

3.6.9 Weather Monitoring

1) From October 1 to April 30, the minimum standard is to monitor the weather, both current and forecast to occur in the next 24 hours, once every shift or three times per calendar day, whichever is more frequent, at intervals determined by the County. The County receives an e-mailed weather forecast four (4) times each day at 3:00, 9:00, 15:00 and 20:00 from the Wood Group.

2) From May 1 to September 30, the minimum standard is to monitor the weather, both current and forecast to occur in the next 24 hours, once per calendar day. The Wood Group provides a daily forecast at 6:00.

In order to determine an effective Winter Event Response and allocate the appropriate resources, the County of Lambton supplements road patrol information with weather information from various sources which includes: • Meteorological services are provided by the Wood Environment & Infrastructure Solutions, including 2 Lambton County leased RWIS and MTO RWIS sites • Exeter, Ontario - Radar Imagery - Environment Canada • Ontario Doppler Weather Radar Map - AccuWeather.com • NWS Enhanced Radar Mosaic: Central Great Lakes Sector • Intellicast - Current Radar in Cadillac, Michigan • NWS radar image from Detroit, MI

3.6.10 Communications

Maintaining reliable internal communications is a critical component of winter operations.

i. All winter maintenance vehicles are equipped with two way radio communications.

All citizen issues concerning snow and ice control efforts will be routed to the Operations Manager - Roads. The Operations Manager - Roads will determine appropriate follow-up responses to citizen inquiries.

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3.6.11 Call Out Procedures

Operational decisions will be made by the Foreman or his/her designate with the aid of available forecasting, Level of Service Policy, patrolling, etc. However, it should be emphasized that decisions will be subjective and external input, whether in this plan or elsewhere, merely acts as an aid in determining if a call out of staff and equipment by the Foreman to respond to a Winter Event is warranted.

It is vital therefore that the Foreman records the prevalent conditions and relevant information when he/she makes a decision.

The patrol person shall inform the Foreman of changing of road and weather conditions observed in the field. When a Winter Event Response is required the patrol person will contact staff as per the shift schedule and the direction given by the Foreman. In the absence of the Foreman the patrol person shall be his/her designate and initiate a call out in response to a Winter Event.

3.6.12 Road Closure Procedures

In the event a road must be closed due to a severe winter storm, Lambton OPP will request signs be placed to close the road. Appropriate signage and barricades will be available at all four (4) depots. Upon receiving a request from Lambton OPP to close a road to traffic, the Foreman or his/her designate will organize personnel and equipment to place the signs and barricades. Roads will be deemed to be closed once the signs and barricades are placed. When it is physically impossible to place signs and barricades to close a road, the Foreman or his/her designate will advise Lambton OPP.

3.6.13 Towing Illegally Parked Vehicles - Declaration Emergency Parking Ban

Cars parked on the streets during a snow removal effort may be ticketed and/or towed away. A snow emergency parking ban may be declared by the Public Works Manager, or their designee. The Lambton OPP, Sarnia Police and media will be notified when a parking ban is initiated.

3.6.14 Operating Instructions and Safety Rules

All individuals (whether local staff or contracted) shall abide by operating instructions and safety rules as stated in Appendix 6.

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3.7.0 Decommissioning Winter Operations

After the Winter Maintenance Season (identified in 3.3.0) expires the County of Lambton undertakes the following tasks to decommission winter operations:

3.7.1 At the End of The Winter Maintenance Season

At the end of the winter season the County of Lambton will: 1) cease regularly scheduled winter patrols 2) continue monitoring weather forecasts. Assign night patrol shift if forecast indicates an overnight Winter Event is probable. 3) decommission 66% (8 trucks) of the fleet

3.7.2 Two Weeks After the Winter Maintenance Season Ends

Two weeks after the winter season ends the County of Lambton will 1) continue monitoring weather forecasts. Assign night patrol shift if forecast indicates an overnight Winter Event is probable. 2) decommission 100% of the fleet

3.7.3 One Month After the Winter Maintenance Season Ends

One month after the Winter Maintenance Season ends the County of Lambton will cease all winter highway maintenance operations providing weather forecasts warrant the decommissioning.

3.8.0 Training

The County of Lambton provides winter operations training for all staff involved in the delivery of winter services. It is compulsory for the municipal staff to attend training sessions. It is compulsory for contractors' staff to attend the training sessions.

Staff, including contractor staff, will verify that the training was received by signing the "Record of Training" included in Appendix 4 or the Weekend Patroller "Record of Training" Appendix 5.

Within Organization: • Managers • Supervisors • Foreman • Operators • Mechanics • Patrollers

Contracted Staff: • Patrollers • Plow Operators

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It is compulsory for all staff, including contractors, to attend the training session. Staff including contractors will verify that the training was received by signing the "Record of Training" included in Appendix 4 or the patroller "Record of Training" Appendix 5.

3.9.0 Record Keeping

Full and accurate completion of the documents listed below, according to the applicable procedures, ensures that the municipality is protected from liability by providing accurate documentation that procedures have been followed.

Staff are responsible for keeping the following records:

For Equipment Operators: • Record of Duty Status • Material used (salt, sand, liquids) • Route plowed and strategy used (plow only, sand/salt only, anti-ice, combination plowing/sanding/salting) • Winter Operations Record

For Patrollers: • Winter Patrol Record • Call Out Diary • Weather and/or RWIS Information Received

For Operations Foreman: • Operations Diary • Incident/Collision Reports • Total materials used • Equipment Calibration Records

In order to help improve decision-making for maintenance strategy, County of Lambton: • Retains records of salt application rates of the fleet • Has Automatic Vehicle Location (AVL) system installed on the fleet

The date will be recorded as Month/Day/Year. It will be written in the following format (Sep-16-2018). The time shall be documented using the 24 hour clock format.

Always retain the original copy of documents regardless of their appearance. Writing must be legible for others to read and written in ink. Stains or dirt on the documents are not an issue. If a document requires correction, then a line is to be placed through the incorrect information without making it illegible and continue writing on the original document. Initial corrections or change in the colour of ink in a case where you change writing pens.

Operations Records will be completed daily and forwarded to the Foreman daily for retention.

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All records will be forwarded to the Operations Manager - Roads in a timely manner for retention.

4.0 Plan Improvements

The current winter maintenance policies, practices and procedures form the baseline and benchmark upon which improvements can be made to improve winter operations and/or the use and management of road salt.

Based upon the need to maintain continual service throughout the season, and the previous experience obtaining critical supplies and equipment at the height of the season, over the next five years the County of Lambton plans to undertake the improvements as listed below. This list will be reviewed annually.

• RWIS and MDSS • 2019 - 2020: Season: add 2 permanent Mini RWIS Station • 2020 - 2021: Season: add 1 permanent Mini RWIS Station for a total of 3 within the County. • 2020 -2021: Season: Utilizing the MDSS system from Wood for determining "suggested" treatment approach based on weather forecasts and local area forecasts. MDSS suggested treatment approaches to be provided at 0300, 0900, 1500, and 2100.

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5.0 Monitoring and Updating

The purpose of monitoring and upgrading is to provide a basis for continuous improvement of the Winter Operations Plan and the winter maintenance policies, practices and procedures of the County of Lambton.

Winter

Implement program changes

Train staff on Continuous Review revised Improvements previous practices, season Fall polices and of Winter Spring operations procedures Operations

Revise practices polices and procedurtes

Summer

At the end of the annual Winter Maintenance Season, as identified in 3.3.0, a meeting to review winter operations will be held with all winter operations staff to itemize all issues that arose during the winter season and discuss how these issues may be resolved. Prior to the start of the next winter season and with sufficient lead time to implement the changes, the County of Lambton shall train staff on the changes to equipment and/or winter maintenance policies, practices and procedures.

The winter season of 2011/2012 will be the benchmark year. Year over year achievement using the performance measures listed below will be measured against said benchmark year. Performance measures will be used to determine whether or not the objectives of the Winter Operations Plan and/or winter maintenance policies, practices and procedures have been met.

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6.0 Disclaimer

This manual may be affected by at least one or more of the following events which could delay or alter snow and ice control by Lambton County;

1. Equipment breakdown 2. Vehicles disabled in deep snow 3. Weather so severe as to cause work to be stopped for the safety of all personnel 4. Unforeseen conditions and emergencies 5. Significant medical related emergencies

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APPENDIX 1 - Patrol Routes

(Route of Representative Roads)

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APPENDIX 2 - Plow Routes

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APPENDIX 3 - Equipment

Liquid Infrared Electronic Calibration Pre-Wet Anti- Equipment Equipment Type Capacity Thermo Controller Date Capability icing (L) meters Tandem Plow/Wing Unit 20-08 A Y Y No 1170 Y Salt/Sand Spreader Tandem Plow/Wing Unit 21-19 A Y Y Yes 10000 Y Salt/Sand Spreader Tandem Plow/Wing Unit 22-17 A Y Y No 1170 Y Salt/Sand Spreader Tandem Plow/Wing Unit 23-11 A Y Y No 1170 Y Salt/Sand Spreader Tandem Plow/Wing Unit 24-16 A Y Y No 1170 Y Salt/Sand Spreader Tandem Plow/Wing Unit 25-15 A Y Y No 1170 Y Salt/Sand Spreader Tandem Plow/Wing Unit 26-12 A Y Y No 1170 Y Salt/Sand Spreader Tandem Plow/Wing Unit 27-13 A Y Y No 1170 Y Salt/Sand Spreader Tandem Plow/Wing Unit 28-14 A Y Y No 1170 Y Salt/Sand Spreader Tandem Plow/Wing Unit 29-15 A Y Y No 1170 Y Salt/Sand Spreader Tandem Plow/Wing Unit 30-12 A Y Y No 1170 Y Salt/Sand Spreader Tandem Plow/Wing Unit 31-09 A Y Y No 1170 Y Salt/Sand Spreader Tandem Plow/Wing Unit 32-18 A Salt/Sand Spreader Y Y Yes 1170 Y c/w Anti-icing tank Tandem Plow/Wing Unit 33-09 A Y Y No 1170 Y Salt/Sand Spreader Single Axle Dump Unit 37-18 A Y N Yes 1100 Y c/w Anti-icing tank

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APPENDIX 4 - Record of Training

PUBLIC WORKS DEPARTMENT

789 Broadway Street, Box 3000 Wyoming, ON N0N 1T0 Telephone: 519 845-0801 Toll-free: 1-866-324-6912 Fax: 519 845-3872 www.lambtononline.ca

Record of Training

This certifies that (employee name) has successfully completed the in-house Winter Operations Training Program as required by the County of Lambton Winter Operations Plan.

The Winter Operations Training Program is comprised of the following modules:

• Equipment Circle Check • Equipment Calibration • Record Keeping • Health & Safety • Level of Service - policies, practices and procedures • Identification of Plow Routes - including variations for year to year issues identified along the route • De-icing Chemicals - application rates, storage and handling • Identification of road salt vulnerable areas and the procedures to follow in those areas • Yard and Equipment Maintenance

Employee Name (please print) Employee Signature Date

Trainer Name (please print) Trainer Signature Date

Supervisor Name (please print) Supervisor Signature Date

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APPENDIX 5 - Record of Training - Weekend Patroller

PUBLIC WORKS DEPARTMENT

789 Broadway Street, Box 3000 Wyoming, ON N0N 1T0 Telephone: 519 845-0801 Toll-free: 1-866-324-6912 Fax: 519 845-3872 www.lambtononline.ca

Record of Training

This certifies that (employee name) has successfully completed the in-house Winter Operations Weekend Patroller Training as required by the County of Lambton Winter Operations Plan.

The Winter Operations Weekend Patroller Training workshop includes the following modules:

• Weather monitoring and forecasting results including: Road Weather Information System, Value Added Meteorological Service, eutectic temperature, pavement temperature, dew point • Record Keeping • Health & Safety • Level of Service - policies, practices and procedures • Identification of Plow Routes - including variations for year to year issues identified along the route • De-icing Chemicals - application rates, storage and handling • Identification of road salt vulnerable areas and the procedures to follow in those areas • Call Out Procedures • Emergency Contacts • Yard and Equipment Maintenance

Date of Training Location of Training

Employee Name (please print) Employee Signature Date

Trainer Name (please print) Trainer Signature Date

Supervisor Name (please print) Supervisor Signature Date

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APPENDIX 6 - Operating Instructions and Safety Rules

1. Work Hours

For major storm events, two 12 hour shifts will be established at the discretion the Foreman upon consultation with the Operations Manager - Roads and or the Public Works Manager.

2. Safety Procedures

Safety is paramount during any snow storm. The following safety rules will be observed by all equipment operators. A. Complete a circle check on the equipment to be used ensuring all snow plow and salt/sander equipment has been checked. Ensure documentation in completed. B. Report any non-working equipment to a Foreman and/or Equipment Supervisor immediately. C. Use reasonable caution in the operation of snow removal equipment. D. Drive cautiously. E. Utilize caution when operating in cramped quarters with parked car on a street. F. Know your route and any fixed objects covered by snow. G. Obey all traffic laws. H. Do not follow too closely. I. Slow down prior to turning - your plow will tend to push you where it wants to go J. Equipment involved in snow and ice control operations is emergency equipment, but the operator, must obey all traffic laws and provide right of way to other vehicles. K. Do not attempt to tow private automobiles, offer assistance by way of contact to the Foreman. L. Utilize caution when operating de-icing equipment. Watch for overhead obstructions, do not raise the box. M. Adhere to the Occupational Health and Safety and the County of Lambton safe work procedures.

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3. Accidents

Report all moving accidents immediately to the Supervisor. Depending on the severity of the accident and availability due to storm related issues, the Police Department will typically be called to evaluate the accident.

4. Care And Use Of Equipment

The snow plow operator is responsible for routine maintenance of the vehicle. Report any maintenance needed to the Supervisor or mechanic on duty. Check vehicle before and after use for any maintenance or damage to the equipment. Fill out the Daily Inspection Sheet. The vehicle shall be refuelled at the end of each operator's shift.

5. Radio Communications

Operators are to take duty instructions from the Supervisor on duty. The police may report road conditions or other issues to the Supervisor. It will be the roll of the Supervisor to direct all winter maintenance related operations.

6. Daily Reports

During the shift, operators will be required to fill out a Winter Operations Record. This sheet will document location, date, route travelled, mileage, and material usage.

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PH 11-02-20 480 University Ave., Suite 300 Toronto, Ontario M5G 1V2 Tel: (416) 595-0006 E-mail: [email protected]

Hon. Doug Ford September 11, 2020 Premier of Ontario alPHa’s members are Legislative Bldg Rm 281, the public health units in Ontario. Queen's Park, Toronto, ON M7A 1A1

alPHa Sections: Dear Premier Ford, Boards of Health Section Re: Public Health Response to COVID-19

Council of Ontario On behalf of the Association of Local Public Health Agencies (alPHa) and its member Medical Officers of Medical Officers of Health, Boards of Health and Affiliate organizations, I am writing Health (COMOH) today to thank you for your strong support for and recent expression of confidence in Ontario’s public health system throughout the ongoing response to COVID-19. Affiliate Organizations: While it may feel like the COVID-19 pandemic has been a part of our reality for much Association of Ontario longer, scarcely more than 9 months have passed since we learned of its existence and Public Health Business our response continues to be dictated by a still rapidly evolving situation. As Dr. Williams Administrators has observed, we are still in uncharted territory, the circumstances remain difficult, and mistakes , along with the inescapable criticism, are to be expected. Association of Public Health Epidemiologists At the same time, it is critically important to maintain public trust. It is therefore vital not in Ontario only for all parts of the public health system to be working together, but also to be perceived as working together. Your public expression of confidence in the Chief Medical Association of Supervisors of Public Officer of Health and his team last week was especially welcome in that regard. Health Inspectors of Ontario As the COVID-19 pandemic continues to escalate on a global scale, Ontario has benefited from an unprecedented multisectoral effort to drive case counts down and keep deaths Health Promotion Ontario comparatively low by implementing evidence-based public health measures and continually adapting the response as the evidence has evolved. Ontario Association of Public Health Dentistry The leadership and support provided by your office and the Minister of Health, Ontario Association of predicated on advice from the Office of Chief Medical Officer of Health, Public Health Public Health Nursing Ontario and Ontario Health, have been especially valuable as the public health system Leaders has risen to this challenge. While not flawless, the Ontario response has been a remarkable endeavour in which no individual can be reasonably expected to shoulder Ontario Dietitians in Public Health the blame for the missteps or take credit for the successes.

Maintaining our pandemic-related collaborations, partnerships and communications activities across national, provincial, and municipal levels will be critical as local public health prepares for the next phase of the COVID-19 pandemic. Supporting a safe return to school, preparing for the upcoming flu season, and updating advice to our communities as winter returns are but a few of the additional challenges we will need to meet as we continue to apply our unique public health expertise in infectious disease control, outbreak management, contact tracing, and surveillance to flattening the curve.

www.alphaweb.org Providing Leadership in Public Health Management

PH 11-02-20 A letter from Carmen McGregor, President of Association of L... Page 71 of 113 AGENDA ITEM #a)

COVID-19 remains a prevalent and highly infectious disease with no known cure, and all Ontarians have a role to play in defending ourselves against it. A clear understanding of these roles is dependent upon strong leadership from Ontario’s public health system, as represented by the Chief Medical Officer of Health, Public Health Ontario, and each of our 34 local Public Health Units. We are most grateful that we have been able to count on the supports, both tangible and moral, that we have received from your Government thus far.

We are, of course, eagerly awaiting the day when the response to this unprecedented global emergency has concluded and we can embark on a careful evidence-based review that includes exploring opportunities for ongoing improvement.

We would welcome any opportunity to discuss this with you further. Should you wish to follow up with us, please have your staff contact Loretta Ryan, Executive Director, alPHa, at [email protected] or 416-595-0006 x 222.

Yours sincerely,

Carmen McGregor, Dr. Paul Roumeliotis, Trudy Sachowski, alPHa President Chair, Council of Ontario Medical Chair, Boards of Health Officers of Health Section

COPY: Hon. Christine Elliott, Minister of Health Dr. David Williams, Chief Medical Officer of Health Dr. Dirk Huyer, Coordinator, Provincial Outbreak Response Matthew Anderson, President and CEO, Ontario Health

The Association of Local Public Health Agencies (alPHa) is a not-for-profit organization that provides leadership to the boards of health and public health units in Ontario. alPHa advises and lends expertise to members on the governance, administration and management of health units. The Association also collaborates with governments and other health organizations, advocating for a strong, effective and efficient public health system in the province. Through policy analysis, discussion, collaboration, and advocacy, alPHa’s members and staff act to promote public health policies that form a strong foundation for the improvement of health promotion and protection, disease prevention and surveillance services in all of Ontario’s communities.

PH 11-02-20 A letter from Carmen McGregor, President of Association of L... Page 72 of 113 AGENDA ITEM #b)

PH 11-03-20 480 University Ave., Suite 300 Toronto, Ontario M5G 1V2 Tel: (416) 595-0006 E-mail: [email protected]

September 18, 2020

The Council of Ontario Hon. Christine Elliott Hon. Merrilee Fullerton Hon. Stephen Lecce Medical Officers of Minister of Health Minister of Long-Term Minister of Education Health (COMOH) is a 10th Flr, 80 Grosvenor St, Care 5th Flr, 438 University Ave, Section of Toronto, ON M7A 2C4 6th Flr, 400 University Ave, Toronto, ON M7A 2A5 Toronto, ON M5G 1S5

Dear Minister s,

Re: Asymptoma tic Surveillance Testing for COVID-19 alPHa’s members are the public health units On behalf of members of the Council of Ontario Medical Officers of Health (COMOH), I am in Ontario. writing today to provide our expert advice as public health physicians on the subject of alPHa Sections: widespread testing for COVID-19 on Ontarians who are asymptomatic and have no identified risk factors such as travel or contact with a known case. Boards of Health Section Control of the pandemic in Ontario over the past six months was achieved by the Council of Ontario Provincial government’s decisive and early action to severely curtail social interaction in Medical Officers of March and April followed by a cautious and conditional relaxation of measures in the Health (COMOH) following months to allow the economy and the people it depends on to recover. These actions, which were consistently predicated on the best public health advice and evidence Affiliate available at the time, helped Ontario to drive case counts down and keep deaths Organizations: comparatively low throughout the summer even as businesses reopened and social Association of Ontario interactions increased. Public Health Business Administrators While there is no denying the critical importance of testing as part of these actions to Association of quickly identify cases and trigger our contact management activities, we are extremely Public Health concerned about the increasing emphasis on asymptomatic mass screening (also known Epidemiologists as “surveillance testing”). Based on the evidence and our experience so far, this practice is in Ontario unlikely to be of any consequence as a pandemic control measure, has proven to be cost- Association of ineffective and, given the resources and nature of the follow-up required, is almost Supervisors of Public certain to do more harm than good. Health Inspectors of Ontario In the attached outline, developed by a group of medical officers of health with significant Health Promotion direct experience with widespread asymptomatic testing and how it has affected their Ontario pandemi c response efforts, you will find a more fulsome explanation of why we have concluded, in our expert medical opinion, that untargeted asymptomatic mass screening Ontario Association of is not only unproductive, but has already compromised our ability to carry out the Public Health Dentistry activities that we know have a measurable effect on stopping the spread of COVID-19. Ontario Association of Public Health Nursing We are providing our expert medical advice on this subject now, with the expectation that Leaders you will continue to make the most appropriate decisions as we face the anticipated fall Ontario Dietitians in resurgence of COVID-19 to maximize our collective ability to protect the people of Public Health Ontario and prevent potential unwanted harmful consequences, while supporting the recovery of our economic and educational sectors and reinforcing their positive impacts on so many other aspects of physical and mental health.

www.alphaweb.org Providing Leadership in Public Health Management

PH 11-03-20 A letter from Dr. Paul Roumeliotis, Chair, Council of Ontari... Page 73 of 113 AGENDA ITEM #b)

COMOH Advice – Testing Strategy – September 2020

We hope that you will take our advice and recommendations into careful consideration as you plan the next provincial testing strategy and we look forward to continuing to lend our expertise to Ontario’s ongoing pandemic response. To schedule a meeting for further discussion, please have your staff contact Loretta Ryan, Executive Director, alPHa, at [email protected] or 416-595-0006 x 222.

Yours sincerely,

Dr. Paul Roumeliotis Chair, Council of Ontario Medical Officers of Health

COPY: Hon. Doug Ford, Premier of Ontario Helen Angus, Deputy Minister of Health Dr. David Williams, Chief Medical Officer of Health Dr. Dirk Huyer, Coordinator, Provincial Outbreak Response Dr. Samantha Hill, President, Ontario Medical Association

Encl.

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COMOH Advice – Testing Strategy – September 2020

Ontario’s Medical Officers of Health, who are physicians with a specialty in Public Health and Preventive Medicine, offer the following rationale, advice, and recommendations for a COVID-19 Testing Strategy for Ontario:

Rationale

Untargeted asymptomatic mass screening (often called “surveillance testing” in Ontario) is not only ineffective, but it is actually causing harms to people’s health and wellbeing.

Medical tests are often presented as giving a binary outcome: “positive” for disease or “negative” for no disease. In reality, this is a simplification. The tests yield a spectrum, and laboratory and medical experts interpret the result as “positive” v. “negative” to ease understanding by patients, and even by other health care providers. We will start our explanation with the fact that decisions around testing, and testing strategy, are complex. Ultimately, after tests are developed and determined to be accurate enough, they then have to fit within a longstanding framework that includes an important decision (usually by a well-trained health professional) around when and how to use the test. And then, finally, this leads to a simplified end result that all of us expect and are used to: positive means you have something, negative means you do not.

The diagnostic COVID-19 tests used in Ontario (some developed locally, others developed around the world) were designed to diagnose illness in symptomatic patients. They have excellent performance in this regard, with superb accuracy in distinguishing a person who is infected (positive) versus not infected (negative).

These tests were not designed or validated for patients without symptoms. They are therefore much less reliable for testing asymptomatic persons. Since COVID-19 is sometimes asymptomatic, it is inevitable that these tests need to be used in asymptomatic persons sometimes. However, when not used carefully and on the right patients, they are more likely to be inaccurate. Further, while “negative” usually means you are not currently infectious, people are not getting the message that the result reflects a moment in time and not an ongoing reassurance that they are in the clear. Inaccurate results can harm patients with an incorrect diagnosis and have already demonstrably impaired the public health response by misdirecting resources and attention.

Evidence and Experience

Asymptomatic persons who have not been in an outbreak or in close contact with another case, are extremely unlikely to be truly infectious with COVID-19.

• In early May, from a sampling of the initial round of surveillance testing of all long-term care home and retirement home residents and staff, there were only 0.2% that were positive in asymptomatic persons in non-outbreak homes.1. By contrast, symptomatic persons (52.9%) and outbreak facilities (17.1%) were where positive results were overwhelmingly found. • An analysis by Public Health Ontario of mass screening conducted in mid-April through mid-May again found only 0.2% of tests that were positive in asymptomatic persons in non-outbreak

1 Ontario Agency for Health Protection and Promotion (Public Health Ontario). COVID-19 Testing in Long-Term Care Homes. Toronto, ON: Queen’s Printer for Ontario; 2020.

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COMOH Advice – Testing Strategy – September 2020

homes, but 44.4% positive in symptomatic persons outside of outbreaks, and 7.5% positive in outbreak facilities (almost all of whom were symptomatic).2 • In Niagara for example, only 0.2% (14 “positive” results out of 6,247 tests) positivity during the initial round of surveillance testing in May. Of these, none represented a true acute infection and no secondary transmission resulted from them. Surveillance testing in Niagara has yielded zero positive results across all other sectors (health care providers, migrant agricultural workers, hospitality workers, etc.) despite several thousand tests performed.

Asymptomatic positive results from those without contact with other cases rarely represent true, acute infection, and so rarely are a risk for ongoing transmission.

• After 4 months of experience with surveillance testing and follow-up, we have observed that positive results from asymptomatic surveillance tests are almost never cases of current infection. • The cost of the extremely low detection rate of positive cases among asymptomatic individuals with no other known risk factors (e.g. travel, contact with another case) through mass screening cannot be justified.

Asymptomatic positive results from surveillance testing divert public health and health care attention from where it is most needed and have come at too high a cost for minimal benefit.

• A sampling of three long term care homes in another southwestern health unit found that a single asymptomatic positive case in each resulted in a total of $300,525 spent to respond to suspected outbreaks. In other words, each asymptomatic surveillance test result cost the long- term care system over $100,000 to manage situations where there has been no real risk of transmission. • The above financial costs didn’t include the direct costs for local public health and health care providers to respond to these positive results, or the costs of the lost time and misdirection of resources that would otherwise have been spent on more productive pandemic control measures. • The indirect and less tangible costs of human pain and suffering are also not captured. Aside from the obvious anxiety, families unable to visit loved ones in a long-term care home because of suspected outbreaks or residents being completely isolated for months at a time during their last years of life have taken a measurable toll.

Asymptomatic testing sometimes provides a false sense of security that then causes true infections to be missed.

• The timing of when a person who has in fact been exposed to COVID-19 is tested is critical to whether the test result is accurate. If the test is taken too early, it may yield a negative result just before symptoms manifest. The danger of this is obvious, and we have already observed several cases where an individual begins to experience mild symptoms but ignores them and continues on with daily activities having received a negative test result. We know that this has resulted in additional infections.

2 Ontario Agency for Health Protection and Promotion (Public Health Ontario). Summary of Survey Results: COVID- 19 Universal Testing in Long-Term Care Homes, ON: Queen’s Printer for Ontario; 2020.

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COMOH Advice – Testing Strategy – September 2020

• Active symptom screening needs to be emphasized, especially as the prevalence of seasonal respiratory infections increases. Periodic testing of asymptomatic people with no other risk factors is not going to make an appreciable difference in our efforts to control COVID-19.

Surveillance testing is not managing to find true outbreaks, given the slow turn-around for test results, and the infrequent testing of people.

• Surveillance testing has not contributed to the early detection of outbreaks. In fact, a number of outbreaks have occurred in Ontario between rounds of surveillance testing in situations where such screening was being carried out. • The best research shows that testing must be done every 36-48 hours for it to be useful in finding cases through screening.3. This is why sporting leagues such as the NBA and NHL are conducting daily screening—that frequency is needed for screening to work. Ontario does not have that level of testing capacity since our network of laboratories is set-up for diagnostic testing, rather than screening testing.

Laboratory-based diagnostic testing is being used as a stand-in for the rapid tests that are expected to be available in the coming months.

• Once “rapid tests” are available, they will require much less infrastructure and cost to do screening ($5-10 rather than the current $115 per test) and are expected to produce results within 15 minutes. Screening employers or visitors to long term care, for example, could then be performed at the door with a result indicative of one’s current state of infection rapidly available. These could be designed and validated as effective and timely screening tests to be performed in situations where they will do the most good. • Until those rapid tests are validated and available, other methods of screening out infectious persons in situations without other identifiable risk factors will be more efficient and more cost- effective. This will increase our ability to ensure that diagnostic testing can be deployed in a more targeted way to find the asymptomatic cases that are in fact most likely to transmit the infection. This will be especially important for the preservation of precious health care and public health capacity, especially if the resurgence of cases we are already experiencing continues to increase.

Recommendations

Ontario’s testing strategy should be aimed at achieving the goal of preventing the transmission of COVID-19 by through its efficient detection, including cases that may be asymptomatic. We believe that a strategy based on targeted and risk-based criteria will be far more effective than resource-intensive, low-yield mass screening.

1. Strategic use of testing and follow-up resources

Testing capacity freed up from surveillance testing must be invested in a targeted strategy that maximizes detection of positive cases, facilitates identification of the source of infection, and rules out

3 Lia Humphrey et al. A path out of COVID-19 quarantine: an analysis of policy scenarios. DOI: 10.1101/2020.04.23.20077503. Preprint. July 26, 2020. https://www.medrxiv.org/content/10.1101/2020.04.23.20077503v2

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COMOH Advice – Testing Strategy – September 2020

asymptomatic cases in high risk contacts. Such risk-based testing is more likely to find asymptomatic cases and help break chains of transmission than is the current surveillance testing strategy.

2. Careful and rigorous active symptom screening of a wide range of symptoms in adults, particularly very mild symptoms that may have been short term, prior to entry into LTCH/RHs, schools, child care, group homes, agri-food sites, health care and public health settings, places of worship and other high risk places.

Our observation is that most supposedly asymptomatic patients are found, ultimately, to have symptoms following a careful interview. Also, as in SARS, many well-meaning people have prioritized doing their part by coming to the workplace to do essential work (e.g. in a long term care home) when, if they had felt the support and permission from employers to be aware of and pay attention to mild symptoms and stay home, many infections, particularly in long term care homes, could have been avoided.

We are mindful that in March/April, many cases of COVID-19 entered long term care homes because the Ministry of Long Term Care’s mandated screening tool did not ask about mild symptoms. So, many employees with mild symptoms continued to work, and tragically, spread infection. Once this was corrected in late April, infections in long term care quickly slowed.

We are concerned that teachers, school staff, and childcare staff are also likely to be less cognizant of mild symptoms, not ignoring them but being in the habit of being unaware of them altogether, similar to essential workers. We have found that active screening, coupled with leadership to ensure comfort with recognizing and admitting to mild symptoms, is an effective approach and leads to the best current protection for vulnerable settings.

Similarly, we have observed several cases of low-paid personal support workers, service industry workers, and labourers continuing to work while sick because they have no other option. This has been particularly concerning in long term care homes. We think that ensuring all workers have sick pay could help minimize this tendency and slow the spread of infections, particularly to some vulnerable sectors. It would be a worthwhile investment.

3. Campaigns in the public around the importance of being attentive to one’s own health

It is very common for people to ignore mild respiratory symptoms because of their prevalence and variety of causes. It is therefore very important that Ontarians be conditioned to notice such symptoms and make connections to possible COVID-19 exposure risks. This will increase the likelihood of individuals who might otherwise have been missed as cases to present for testing.

4. Clear messaging about the rationale behind a focused testing strategy

We agree that frequent, population-wide testing for COVID-19 could have a significant impact on controlling the spread of COVID-19. But we also know that this is not feasible given the available resources. As messages advocating for mass testing without accounting for the impracticalities continue to proliferate, we owe it to the public as risk-communicators to explain how and why a focused testing strategy is the correct approach to identifying cases as early as possible in order to prevent further ones.

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COMOH Advice – Testing Strategy – September 2020

5. Preservation of the capacity of our diagnostic laboratory testing network.

With news of long line-ups at assessment centres for testing, and parents facing delays in clearing their children for return to school and childcare, there has been more attention paid to current testing turn- around times. Proposals to allow pharmacies and other retail locations to perform tests is certainly a good way to expand testing availability, but samples still need to be processed by the existing network of laboratories, the capacity of which remains the same. This has the very real potential to exacerbate the existing problem of the length of time between getting the test and receiving the results.

Conclusion

The COVID-19 pandemic is a complex health emergency with no precedent and no simple playbook. Testing is an important tool towards controlling COVID-19, but an overemphasis on testing at the expense of other, more effective interventions has proven to be detrimental to the overall response. We believe that now is the time to apply the lessons we have learned to maximize the capacity of Ontario’s enviable testing infrastructure to support our response efforts in the coming months.

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PH 11-04-20

September 18, 2020

The Honourable Patty Hajdu Minister of Health House of Commons Ottawa, Ontario, K1A 0A6 Email: [email protected]

The Honourable Marilee Fullerton Minister of Long-Term Care Ministry of Health and Long-Term Care 400 University Ave., 6th Floor Toronto, ON M7A 1T7 Email: [email protected]

Ontario’s Long-Term Care COVID-19 Commission 700 Bay Street, 24th Floor Toronto, ON M5G 1Z6 Email: [email protected]

Dear Ministers:

RE: COVID-19 and Long-Term Care Reform

COVID-19 has shone a glaring light on what many knew to be a crisis with the Long-Term Care (LTC) system in Canada in need of reform and redesign, with 81% of COVID-19 related deaths in Canada occurring in LTC Homes (LTCHs) which is far higher than other comparable countries.i Urgent reform and redesign of Canada’s LTC system is critical in order to address infection prevention and control (IPAC) issues (including COVID-19) and to improve all standards, quality of care and quality of life. Those who require services within a LTCH setting deserve those assurances.

A report released following deployment of the Canadian Armed Forces (CAF) to five LTCHs in Quebec and Ontario struggling in their response to COVID-19 indicates highly concerning living conditions and serious lapses in standards and quality of medical and personal care. The list of deficiencies identified by the CAF as requiring immediate attention is lengthy and includes inadequate infection and control practices, inadequate supplies and lack of training, knowledge, oversight and accountability of LTCH staff and management. ii

The Royal Society of Canada (RSC) Working Group on LTC has since released a policy briefing highlighting the pre-pandemic issues with LTCHs that contributed to the heightened crisis in the face of COVID-19, a global pandemic. Namely, addressing the changing demographics and complexities of older adults entering homes, the inadequate workforce and staffing mix to meet their needs, and the inadequate physical environments to accommodate the complex needs of residents, are critical issues that must be addressed moving forward with LTC reform and redesign.

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The Working Group policy briefing outlines nine steps requiring strong federal/provincial/territorial and municipal leadership to address necessary improvements in IPAC and provision of quality care for LTC residents with increasingly complex needs:

1. Implement best practice national standards for the necessary staffing and staffing mix to deliver quality care in LTCHs and attach federal funding to the standards; 2. Implement national standards for training and resources for infectious disease control and for outbreak management; 3. Provide appropriate pay and benefits including sick leave for the large unregulated segment of the LTC workforce (i.e. care aides and personal support workers); 4. Provide full time employment and benefits for regulated and unregulated nursing staff and assess impact of “one workplace” policies implemented during COVID-19; 5. Establish minimum education standards for unregulated direct care staff, ongoing education for both regulated and unregulated direct care staff, and proper training and orientation for all external agency staff assigned to a LTCH; 6. Support educational reforms for specialization in LTC for all providers of direct care (i.e. care aides, health and social service providers, managers and directors); 7. Provide mental health supports for LTCH staff; 8. Implement reporting requirements and data collection needed to effectively manage and ensure resident quality of care and quality of life, resident and family experiences and quality of work life for staff; and 9. Take an evidence based approach to mandatory accreditation as well as to regulation and inspection of Long-Term Care Facilities (LTCFs). iii

The Simcoe Muskoka District Health Unit’s (SMDHU) Board of Health at its September 16, 2020 meeting endorsed these recommendations and is writing to advocate for their adoption through your collective efforts to create necessary system reform and redesign for Ontarians living in LTCHs.

As of September 8, 2020, of the 21 outbreaks within institutional, workplace and congregate settings in Simcoe Muskoka, LTCHs and Retirement Homes accounted for 76% (16) of the outbreaks. As of August 25, 2020, there have been 24 resident deaths attributed to these LTC and Retirement outbreaks and an additional 2 Simcoe Muskoka resident deaths in facilities outside of the region for a total of 26. The median age of all cases who have recovered is 46 years compared to the median age of 85 years among all deceased cases. iv

SMDHU’s mandate under the Ontario Public Health Standards (OPHS, 2018) v regarding LTC and Retirement Homes is substantial. As a vulnerable population, SMDHU supports these facilities with food safety, and infectious and communicable disease prevention and control (including outbreak management). There are currently 29 LTC and 53 Retirement Homes within SMDHU. Since March 1, 2020, the Infectious Disease team has supported over 1700 IPAC consults or COVID-19 questions for LTC and Retirement Homes.

In addition to the mandate in LTCF’s, SMDHU is required to develop and implement a program of public health interventions using a comprehensive health promotion approach that addresses risk and protective factors to reduce the burden of preventable injuries and

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substance use in the health unit population. iv SMDHU supports community dwelling seniors and promotes healthy aging at home for those that are able, and for as long as they are able. The SMDHU supports these seniors through;

• active participation on the Ontario Fall Prevention Collaborative, the Simcoe County and other community based Age-Friendly Community Coalitions, The Muskoka Seniors Planning Table, Age-Friendly and the Central LHIN Fall Strategy; • best practice healthy aging policy advocacy; and • a wide variety of community awareness and engagement strategies to promote healthy aging key messages.

SMDHU remains committed to supporting local LTC and Retirement Homes to improve IPAC practices and to advocate for improvement to standards and quality of care and quality of life for residents, their families and staff, and implore municipal, provincial and federal leaders to make the necessary investments to create safe supportive care to ensure the health and safety for residents of LTCHs.

Sincerely,

ORIGINAL Signed By:

Anita Dubeau, Chair Simcoe Muskoka District Health Unit Board of Health

AD:JC:cm

cc: Ontario Boards of Health Matthew Anderson, President and CEO, Ontario Health Loretta Ryan, Executive Director, Association of Local Public Health Agencies Mayor and Council of Simcoe and Muskoka Members of Provincial Parliament for Simcoe and Muskoka

References:

i Canadian Institute for Health Information. “New analysis paints international picture of COVID-19’s long-term care impacts”: CIHI; June 25, 2020. Available from: https://www.cihi.ca/en/new-analysis- paints-international-picture-of-covid-19s-long-term-care-impacts ii Headquarters 4th Canadian Division Joint Task Force (Central). (2020). OP LASER - JTFC Observations in Long Term Care Facilities in Ontario iii Estabrooks CA, Straus S, Flood, CM, Keefe J, Armstrong P, Donner G, Boscart V, Ducharme F, Silvius J, Wolfson M. Restoring trust: COVID-19 and the future of long-term care. Royal Society of Canada. 2020 retrieved on Aug. 28 at https://rsc- src.ca/sites/default/files/LTC%20PB%20%2B%20ES_EN.pdf iv Retrieved on Aug. 25, 2020 https://www.simcoemuskokahealthstats.org/topics/infectious-diseases/a- h/covid-19 v Ministry of Health and Long-Term Care. (2018).OPHS

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PUBLIC HEALTH SERVICES DIVISION

REPORT TO: CHAIR AND COMMITTEE MEMBERS DEPARTMENT: LAMBTON PUBLIC HEALTH Kevin Churchill, Manager, Family Health PREPARED BY: Rhonda Galler, Supervisor Andrew Taylor, General Manager REVIEWED BY: Ronald G. Van Horne, Chief Administrative Officer MEETING DATE: October 21, 2020 INFORMATION ITEM: Ontario Senior's Dental Program Update

BACKGROUND

In April 2019, the Ontario government announced its annual investment of $90 million to support publicly-funded dental care for seniors. The intent of the Ontario Seniors' Dental Care Program (OSDCP) is to avoid costly urgent and emergency dental care for eligible seniors by providing basic preventative and restorative treatment through public health dental clinics. Ontarians aged 65 and over with an annual income of $19,300 or less or couples with a combined annual income of $32,300 or less, who do not have dental benefits, will qualify for OSDCP.

At its October 2, 2019 meeting, Lambton County Council endorsed the following motion of the Committee A.M. minutes dated September 18, 2019:

#5: White/Loosley:

a) That County Council approve the 100% provincial base funding allocation of up to $536,000 in 2019-20 for Lambton Public Health to provide the Ontario Seniors' Dental Program in accordance with the terms and conditions set forth by the Province.

b) That County Council approve the hiring of an additional 1.2 FTE in dental staffing for the purpose of delivering the Ontario Seniors' Dental Program, on the condition that the positions are 100% Ministry funded, and should such funding commitment change that a further report will be brought back to Council for their consideration and action. Carried.

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Ontario Senior's Dental Program Update (page 2) October 21, 2020

DISCUSSION

Lambton Public Health's experience to date with the OSDCP has been positive, despite complications due to COVID-19. Our program started in December 2019 conducting intake assessments with eligible clients, and saw about 50 individuals prior to mid-March, when we closed our doors to the public due to the provincial Emergency Orders. Clinic access was suspended in March. Planned capital improvements for the LPH dental clinic were also suspended.

In April, May and June, LPH assisted 25 clients in seeking emergency care, by referring them to local dentists. Through July and August we began referring clients with less urgent needs to local dentists and denturists who have agreed to see and treat OSDCP clients at reduced fees. To date, approximately 165 eligible seniors have been served through the program, despite pauses and complications with program delivery due to COVID-19. Our service levels to date have supported 165 seniors who otherwise would have had no access to dental care and no dental benefits.

The provincial program service delivery model is to serve clients in public health dental clinics, and $95,000 funding for capital improvements to LPH's dental infrastructure was granted in 2019. Capital improvements have been delayed due to the pandemic. It is anticipated that LPH's dental clinic capital improvements will be completed by December 2020. Once our clinic is fully operational, we expect to be able to serve between 10 and 15 clients per week for preventative and simple restorative care, while continuing to refer clients with more complex needs to local dentists.

Transportation can often be a barrier for low-income seniors. In response, LPH has established a partnership with Lambton Elderly Outreach to assist clients with transportation.

FINANCIAL IMPLICATIONS

As previously reported to Council, the OSDCP is 100% funded by the province and there is no impact on the County levy. Lambton's provincial allocation for operational costs for 2020 is $536,800. In addition, one-time capital funding of $95,400 was approved in December 2019.

CONSULTATIONS

Ongoing consultations continue with local dental professionals, as well the County of Lambton's Social Services Division.

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Ontario Senior's Dental Program Update (page 3) October 21, 2020

STRATEGIC PLAN

The Ontario Seniors Dental Care Program supports the County's Strategic Plan value of a Healthy Community. It also supports the Lambton Public Health's Strategic Priority of Healthy Aging.

CONCLUSION

Despite some obstacles experienced during the start, to date, LPH has been able to assist 165 clients through the OSDCP program. We expect the demand and service levels to continue increase as more clients become eligible for the program and we increase our capacity to meet their needs with the establishment of a dedicated senior's dental clinic.

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PUBLIC HEALTH SERVICES DIVISION

REPORT TO: CHAIR AND COMMITTEE MEMBERS DEPARTMENT: LAMBTON PUBLIC HEALTH Chad Ikert, Manager, Health Protection PREPARED BY: Crystal Palleschi, Supervisor, Health Protection Giovanna Good, Chief Nursing Officer Andrew Taylor, General Manager REVIEWED BY: Ron Van Horne, Chief Administrative Officer MEETING DATE: October 21, 2020 INFORMATION ITEM: School-Focused Nurses Activities Update

BACKGROUND

On July 30, 2020, as part of its plan for the safe reopening of schools, the Government of Ontario announced an investment of $62.5 million to hire up to 625 additional school- focused nurses in public health units. These monies are being provided to provide support to schools and school boards in facilitating public health and preventative measures, including screening, testing, tracing and mitigation strategies for COVID-19.

At its October 7, 2020 meeting, Lambton County Council endorsed the following motion of the Committee A.M. minutes dated September 16, 2020:

#5: Weber/Ferguson:

a) That Lambton Public Health be authorized to immediately recruit up to 6.0 FTE of additional nurses as required, with the aim of having as many of these new nurses in place by the start of the school year as possible, to support Ontario's Plan for Safe Reopening of Schools.

b) That County Council approve the hiring of the aforementioned staff in item a) above on the condition that the positions are 100% Ministry of Health funded, and should such funding commitment change that a further report will be brought back to Council for its consideration and action. Carried.

The purpose of this report is to update County Council on the status of recruiting and onboarding these new nursing positions and to provide an overview of Lambton Public Health's (LPH) plan to support schools and school boards.

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School-Focused Nurses Activities Update (page 2) October 21, 2020

DISCUSSION

Lambton Public Health has completed its recruitment and hiring for these new positions. A total of 4 permanent full-time nurses and a pool of temporary part-time nurses were hired and on-boarded as part of this provincial initiative.

These new positions will provide additional capacity to help LPH deliver enhanced support to schools and school boards in facilitating public health and preventative measures for COVID-19, specifically in the areas of:

• Surveillance, screening and testing; • Infection prevention and control; • Outbreak management; and • Case and contact management.

Student COVID-19 Testing Centres

In anticipation of a surge in the number of children with mild symptoms having to be isolated from school and a subsequent increase in the demand for testing in students, Lambton Public Health has worked closely with community partners to establish three student testing centres in Lambton County. The locations of these three student testing centres are:

• The former Sarnia Collegiate Secondary School (SCITS), 260 Wellington St., Sarnia • Kimball Hall, 6276 Townsend Line, Forest • Lambton Centennial Public School, 3823 Oil Heritage Rd., Petrolia

Testing at these three centres is currently only for symptomatic students attending in- person elementary and secondary schools in Lambton County.

The addition of these student testing centres has helped ensure capacity at existing assessment centres to care for and diagnose people with more severe symptoms. The student testing centres are not for assessment purposes, but testing only. Any child presenting with severe symptoms requiring assessment will be directed to contact their primary care provider or go to an assessment centre. In the case of a critical need or emergency, they will be directed to the Hospital's Emergency Department.

There are three important public health considerations that formed the decision to implement these student testing centres:

1. Schools are integral to the psychosocial, mental and physical development of children and youth. Any time spent outside of school due to COVID-19 impacts not only the child, but the whole family and at a population level, the whole community. Therefore, getting children tested quickly is critical to getting them

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School-Focused Nurses Activities Update (page 3) October 21, 2020

back to school and parents back to the workforce. The purpose of this testing is to rule out COVID-19 in symptomatic children to allow them to return to school.

2. If 10% of the student population in Lambton is sick, at any given time, that would increase the demand for COVID-19 tests by approximately 1,200 students in one day. We want to alleviate the pressure on primary care and the assessment centres, especially given the fact that most children will be fairly healthy and wouldn't require an in-depth assessment. Of course, those that do have severe symptoms would not be appropriate for our testing centres and will be sent to their primary care provider or ER depending on the situation. We will always encourage parents to follow up with the child's primary care provider following the test.

3. If we can more rapidly identify cases in schools, we can play a more active role in mitigating the spread of COVID-19 in schools and in the community.

Testing at these centres is by appointment only. Appointments are currently being managed through phone calls to Lambton Public Health (519-383-8331). We are working to add an online booking option, which should be available for public use by mid-October.

As of October 8th, a combined total of 1,560 tests had been completed at LPH's three student testing centres.

COVID-19 School Supports

As part of Lambton Public Health's overall approach to COVID-19 prevention and management in schools, LPH has assigned staff to Lambton schools. Four teams consisting of two staff each have been assigned to one of four geographical areas consisting of approximately 14 schools per each area. These staff are the main points of contact for the principal or designate for each school in their assigned area. They will respond to school-specific inquiries and make regular visits to schools to conduct walk- throughs with principals or designates using a COVID-19 Public Health School Safety Plan Checklist to guide the visit and assessment. Further these teams are responsible for:

1. Building infection prevention and control (IPAC) capacity in schools;

2. Outbreak management;

3. Conducting surveillance and monitoring absenteeism.

These school teams meet regularly to review common concerns and issues and to review any new or revised provincial guidance regarding schools.

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School-Focused Nurses Activities Update (page 4) October 21, 2020

FINANCIAL IMPLICATIONS

All anticipated staffing expenditures associated with the new school-focused nurses initiative is 100% funded through the Government of Ontario's investment of $62.5 million to hire up to 625 additional school-focused nurses in public health units. There is no impact on the County levy.

CONSULTATIONS

Ministry of Health, Accountability and Liaison Branch, Lambton-Kent District School Board, St. Clair Catholic District School Board and Forest Optimist Club.

STRATEGIC PLAN

The Government of Ontario's investment to hire additional school-focused nurses in public health units to provide support to schools and boards in facilitating public health and preventative measures for COVID-19 is consistent with the missions, principles and values identified in the County's Strategic Plan and supports the value of Lambton County as a healthy community.

CONCLUSION

The hiring of additional school-focused nurses in public health units is a welcomed initiative that will provide support to schools and boards in facilitating public health and preventative measures for COVID-19. Lambton Public Health has completed recruitment and onboarding of these new nurses who will provide additional capacity to help LPH deliver enhanced support to schools and school boards specifically in the areas of: surveillance, screening, and testing; infection prevention and control; outbreak management; and case/contact management.

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School-Focused Nurses Activities Update (page 5) October 21, 2020

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PUBLIC HEALTH SERVICES DIVISION

REPORT TO: CHAIR AND COMMITTEE MEMBERS DEPARTMENT: LAMBTON PUBLIC HEALTH Chad Ikert, Manager, Health Protection PREPARED BY: Crystal Palleschi, Supervisor, Health Protection Andrew Taylor, General Manager REVIEWED BY: Ronald G. Van Horne, Chief Administrative Officer MEETING DATE: October 21, 2020 INFORMATION ITEM: 2020-21 Universal Influenza Immunization Program

BACKGROUND

Influenza is a respiratory illness that affects thousands of Canadians each year. In fact, while the majority who become sick will recover, the National Advisory Committee on Immunization estimates that influenza causes approximately 12,200 hospitalizations and 3,500 deaths in Canada each year.

Combined with regular hand washing, the influenza vaccination is the best way to protect oneself and others from the virus. The Ontario Ministry of Health's Universal Influenza Immunization Program (UIIP) offers influenza vaccine free of charge each year to all individuals six months of age and older who live, work or go to school in Ontario.

The Universal Influenza Immunization Program (UIIP) is an important component of influenza infection prevention and control in our community. Reducing the burden of influenza is particularly important this fall and winter to prevent an increase in health care utilization at the same time as there is potential for resurgence of COVID-19 activity.

This report will provide an overview of the 2019-20 season and the program planned for 2020-21. The most recent update on this program was provided to County Council through the information report dated October 16, 2019.

DISCUSSION

Influenza, commonly called the flu, is a highly contagious respiratory infection caused by the influenza virus. Symptoms of illness include cough, fever, fatigue and weakness, headache, general aches and pains, and respiratory congestion.

The timing of seasonal flu is very unpredictable and can vary from season to season. In

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2020-21 Universal Influenza Immunization Program (page 2) October 21, 2020

Canada, influenza activity typically occurs during the late fall and winter months. Lambton County's 2019-20 flu season began with the first case being confirmed on November 15, 2019 and the last case being confirmed March 20, 2020.

According to the Public Health Agency of Canada, the 2019-20 influenza season ended abruptly in March. After this period, influenza activity remained at the lowest level recorded for the past nine seasons. Lower influenza activity is likely due to changes in healthcare- seeking behaviour, testing capacity and the widespread community mitigation measures in place in response to COVID-19. Influenza surveillance data for the current season will need to be considered within this context.

During the 2019-20 influenza season, there were 62 lab confirmed cases of influenza in Lambton County, compared to 48 confirmed cases the previous season. Long-term care homes experienced three influenza outbreaks in 2019-20 compared to one the previous season. Additionally, there were two deaths among lab confirmed influenza cases. It is important to note that there are many more people infected with influenza each year than are included in case counts because a lot of people with influenza do not seek health care and/or do not get tested.

Influenza vaccination is recognized as the cornerstone for preventing or attenuating influenza for those at high risk of serious illness or death from influenza infection and related complications. In addition to the direct protection of vaccine recipients, evidence suggests that vaccination provides indirect protection to others in the household as well as in the community as those who are vaccinated and protected from influenza will not pass infection to others.

For the 2020-21 flu season, influenza immunizations will be offered throughout Lambton County at family physician and nurse practitioner offices, family health teams, community health centres, participating pharmacies, and various workplace clinics. Lambton Public Health (LPH) will host several community clinics between October and December. Additional clinics will also be scheduled targeting vulnerable populations in the community. Attached is the 2020-21 Flu Shot Clinics poster.

Unlike previous years, the public clinics will be by appointment only to ensure we can maintain physical distancing and manage the flow of people through the clinics. Additional infection prevention and control measures are necessary during the COVID-19 pandemic, including screening and more frequent environmental cleaning. While these measures will mean that fewer clients can be seen in a single clinic, we are offering more clinics than in previous years to help meet the demand.

Last year, 2,734 influenza vaccinations were administered at LPH's public clinics. In addition, 34 pharmacies administered 13,758 flu shots and health care providers vaccinated 14,525 individuals during the 2019-20 season. For the 2020-21 season, there are 35 pharmacies in Lambton County approved to offer influenza vaccinations.

Similar to last season, there will be two types of flu vaccine available to the public this

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2020-21 Universal Influenza Immunization Program (page 3) October 21, 2020

year. Adults and children (six months and older) are able to receive a quadrivalent vaccine. The quadrivalent vaccine protects against the 2009 pandemic-like AH1N1 and three other influenza viruses. Additionally, for adults 65 years of age and over, there is a high-dose trivalent flu vaccine available. This vaccine offers more protection for those over the age of 65 against the 2009 pandemic-like AH1N1 and two other influenza viruses. High-dose trivalent vaccine will be available at LPH community clinics, health care provider offices, and unlike in previous years, it will also be available at pharmacies.

While the influenza vaccine will not protect against coronaviruses and COVID-19, it is the best defense against getting and spreading the influenza virus, which in turn helps to save lives and reduce the strain on our health care system. Every year, individuals with influenza and influenza-related complications increase the burden on the healthcare system in the fall and winter months. During the COVID-19 pandemic and potential COVID-19 circulation this fall, influenza vaccination will be especially important to prevent morbidity and mortality related to influenza, to reduce the burden on the health care system, and to ensure there is capacity to respond to COVID-19 activity.

To reduce the risk of severe illness that could potentially arise from co-infection with COVID-19 and influenza, individuals who are at high risk of severe COVID-19 related illness or those capable of transmitting influenza to those at high risk of severe and critical illness related to COVID-19 are particularly recommended to receive the influenza vaccine this fall. Such groups include healthcare workers, pregnant women, older adults (over 65) and infants (six to 59 months of age).

In addition, significant illness and societal costs also occur among people who may not be considered at high risk of complications (i.e. healthy people aged two to 64 years). Therefore, influenza vaccination is encouraged for all Canadians.

Staff will continue to monitor and help control influenza activity in schools, daycares, long- term care homes, and the community at large.

FINANCIAL IMPLICATIONS

The influenza vaccine is 100% funded by the Ministry of Health and Long-Term Care. In addition, public health units receive $5.00 per dose to offset service costs. All other activities related to the Infectious Diseases Program are funded 70% provincially and 30% municipally.

CONSULTATIONS

The Ministry of Health provides direction to public health regarding the Universal Influenza Immunization Program. Consultations and meetings with the Ministry of Health, and the Medical Officer of Health occur regularly.

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2020-21 Universal Influenza Immunization Program (page 4) October 21, 2020

STRATEGIC PLAN

The Influenza program is consistent with the County of Lambton's mission to provide responsive and efficient services and to collaborate with municipal and community partners. Correspondingly, LPH supports the goal of health for all by working with the community to assess, promote and protect health, as well as prevent disease and injury.

CONCLUSION

Influenza is a serious respiratory illness that claims many lives in Canada each year. Vaccine provision is the most effective method of prevention for seasonal influenza. The seasonal Universal Influenza Immunization Program is an effective strategy to reduce morbidity and mortality and is consistent with the strategic goals of the County of Lambton. Vaccination against influenza will be especially important this season given the potential for the co-circulation of COVID-19. Preventing the flu will not only help to protect individual health and health of families and communities, but also to protect and mitigate impacts on our health care system.

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2020 FLU SHOT Clinics Public health measures to help you access the flu shot safely:

2 metres

Book an Use Good Practice Physical Wear a Face Mask Stay Home if Appointment Hand Hygiene Distancing (or Covering) You’re Sick

Note: Physician or Nurse Practitioner offices can also provide the flu shot.

COMMUNITY CLINICS PHARMACY CLINICS

Appointment is Required (For ages 5 years and older only) Call or Book Online: LambtonPublicHealth.ca/flu-shot Contact each pharmacy directly for more details

Friday, October 30 Thursday, November 12 ALVINSTON SARNIA SCITS (former school) Florence Community ● Alvinston Pharmacy ● Bluewater Pharmacy 260 Wellington St, Sarnia Centre (Hogan) 9 a.m. - 4 p.m. 6213 Mill St, Florence CORUNNA ● Bluewater Methadone 1 p.m. - 4 p.m. ● Hogan Pharmacy Clinic Pharmacy ● Corunna Pharmasave ● Brights Grove Family Tuesday, November 3 ● Shoppers Drug Mart Wyoming Fair Building Saturday, November 14 Pharmacy 595 Main St, Wyoming Wyoming Fair Building FOREST ● Christina St. Pharmacy 9 a.m. - 4 p.m. 595 Main St, Wyoming ● Forest Pharmasave ● Drug Basics Pharmacy 9 a.m. - 4 p.m. ● Exmouth Pharmacy Thursday, November 5 GRAND BEND ● Front St. Pharmacy Kimball Hall Tuesday, November 17 ● Shoppers Drug Mart ● Hogan Pharmacy 6276 Townsend Line, Kimball Hall ● Grand Bend Pharmasave ● IDA Centrepoint Forest 6276 Townsend Line, Pharmacy 9 a.m. - 4 p.m. Forest PETROLIA ● Loblaw Pharmacy 9 a.m. - 4 p.m. ● Hogan Pharmacy ● Metro Pharmacy ● Northgate Pharmacy Saturday, November 7 POINT EDWARD SCITS (former school) Thursday, November 19 ● IDA The Point Care ● Pharmasave 260 Wellington St, Sarnia SCITS (former school) ● Rapids Pharmachoice 9 a.m. - 4 p.m. 260 Wellington St, Sarnia WATFORD ● Rexall Pharmacy 1 p.m. - 7 p.m. ● McLaren Pharmacy ● Sarnia Pharmacy Tuesday, November 10 ● Shoppers Drug Mart Mooretown Sports WYOMING (4 Sarnia locations + Complex ● Paul Marley Pharmacy Brights Grove) 1166 Emily St, ● Vidal St. Pharmacy Mooretown ● Wal-Mart Pharmacy 9 a.m. - 3 p.m. ● Wiltshire Pharmacy

Learn more at: LambtonPublicHealth.ca/ﬂu-shot (519)-383-8331

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PUBLIC HEALTH SERVICES DIVISION

REPORT TO: CHAIR AND COMMITTEE MEMBERS DEPARTMENT: EMERGENCY MEDICAL SERVICES PREPARED BY: Steve Pancino, Manager Andrew Taylor, General Manager REVIEWED BY: Ronald G. Van Horne, Chief Administrative Officer MEETING DATE: October 21, 2020 Review of Requirements for Sarnia Land Ambulance Base INFORMATION ITEM: Station

BACKGROUND

The Emergency Medical Services (EMS) department currently operates ten (10) Ambulances from nine (9) Ambulance stations located in Sarnia, Bright's Grove, Corunna, Brigden, Petrolia, Watford, Forest, Thedford, and Grand Bend. With the exception of the station located in Sarnia, each station is staffed by a single (2 staff) paramedic crew for every twelve (12) hour shift.

The Sarnia Land Ambulance Base Station, located at 373 George Street, is staffed by two (2) paramedic crews, up to two (2) Community Paramedics and an Operations Supervisor for every twelve (12) hour shift. These staff numbers are exclusive of paramedic students, staff on modified work, contractors, vendors and other ad hoc support personnel at the station(s) from time to time.

The Corporation of the County of Lambton secured possession of the George Street lands pursuant to directions provided by County Council at its Closed Session meeting of October 4, 2017.

The purpose of this report is provide Council an overview of short and long term suitability issues identified with the George Street Station.

DISCUSSION

The current pandemic has forced each department to review its building footprints, staffing levels, accessibility, etc. to ensure appropriate social distancing and safety precautions as currently recommended by public health experts are being adhered to. Earlier this year, the EMS department conducted a physical review of each Land Ambulance station against these recommendations and made changes, where required and operationally possible, at each station. These changes included: maximum occupancy

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Review of Requirements for Sarnia Land Ambulance Base Station (page 2) October 21, 2020

signage, specific placement/removal of furniture, protocols utilizing specific entrances and exits (to accommodate occupancy limits at shift change) and enhanced cleaning and disinfecting protocols.

The main crew quarters at the Sarnia Ambulance Base Station measure 380sqft which permits a maximum of five (5) staff at any one time. The temporary measures introduced above, maintain the minimum requirements however this is not a long term solution to what is more than likely our new normal. In addition to the limited crew quarter space, the 30 year old station was never designed to meet the current operational requirements of this location. This includes lack of dedicated storage space, no dedicated decontamination area, no dedicated training room, and inadequate crew change rooms and locker space.

While many of the issues have previously been identified, the COVID-19 pandemic has accelerated staff's timeline for future state planning for the Sarnia Ambulance Base Station.

Due to the existing building footprint, lot size and exterior parking requirements - if EMS is to maintain the Sarnia Ambulance Station - then a building addition/renovation will be required with the only viable option being the addition of a second story. In order to determine feasibility of this option, staff has procured the services of the engineering firm IRC Building Science Group to provide a preliminary assessment and report. IRC Building Science Group is the same firm that oversaw the parking lot upgrades at the Sarnia Ambulance Base Station, as deemed required by the City of Sarnia, which were completed in 2018/19 at this location.

FINANCIAL IMPLICATIONS

The cost of the engineering assessment and report is being covered within Council's 2020 EMS approved budget.

CONSULTATIONS

In preparation of this report staff consulted with the County of Lambton Procurement Department, Health and Safety Coordinator and IRC Building Sciences Group.

STRATEGIC PLAN

The investigation of building/renovation options for the George Street Station is consistent with the Strategic Plan in its consideration of meeting the current and future needs of services of the community.

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Review of Requirements for Sarnia Land Ambulance Base Station (page 2) October 21, 2020

CONCLUSION

The preliminary engineers report will help guide options that staff are investigating and will further report back to Council for consideration and direction.

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Ministry of Heritage, Ministère des Industries du Sport, Tourism and patrimoine, du sport, du Culture Industries tourisme et de la culture Minister Ministre

6th Floor 6e étage 438 University Avenue 438, avenue University Toronto, ON M5G 2K8 Toronto (Ontario) M5G 2K8

August 5th, 2020

Mr. Ron Van Horne Lambton County Public Library Board [email protected]

Dear Mr. Van Horne:

Re: 2020-21 Public Library Operating, Pay Equity, and First Nation Salary Supplement Grants

I am pleased to approve $283,948 for your public library under the Public Library Operating, Pay Equity, and First Nation Salary Supplement Grants program for the 2020-21 fiscal year. This includes pay equity funding of $18,083.

This annual funding will support your organization to continue providing public library services and access to information this year. By investing more than $21 million in operating grants, the government is helping people access free resources and services at over 300 public libraries and First Nations public libraries in across the province.

We acknowledge the immediate impact of COVID-19 on Ontario’s heritage, sport, tourism and culture industries and on the long-term sustainable operations of organizations in the sector. We understand that this is an unprecedented event and the operations of many organizations in the sector have been disrupted.

We will work with you in the coming days, weeks and months to ensure that when this public health crisis is over, Ontario will once again be in the best position to welcome back the world to our province.

Libraries continue to provide valuable opportunities to learn and share in Ontario's diverse culture and play an important role in communities at this challenging time.

Kindest regards,

Lisa MacLeod Minister of Heritage, Sport, Tourism and Culture Industries

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CULTURAL SERVICES DIVISION

REPORT TO: CHAIR AND COMMITTEE MEMBERS DEPARTMENT: CULTURAL SERVICES DIVISION PREPARED BY: Andrew Meyer, General Manager REVIEWED BY: Ron Van Horne, Chief Administrative Officer MEETING DATE: October 21, 2020 INFORMATION ITEM: Creative County Grant Program - Pandemic Response

BACKGROUND

Since 2013, the Creative County Grant Program has been offered each year to provide matching funds in support of new and innovative projects that build cultural capacity, strengthen the creative community, define the County's unique identity and enrich the quality of life of all residents.

At its meeting of September 24, 2020, the Creative County Committee made the decision to adapt its annual Creative County Grant Program to support cultural organizations and events that demonstrate innovation in adapting programs and activities to pandemic restrictions and public health guidelines.

As minutes from this meeting will not be approved by the Creative County Committee until their next scheduled meeting in November, and forwarded to Council thereafter, this report provides an overview of the changes in grant program criteria for the immediate information of County Council.

DISCUSSION

The Creative County Committee will adjust its application criteria for the 2020-21 grant period to allow for the reimbursement of expenses to meet safety requirements that allow cultural events to proceed, or support innovative approaches to ensuring the safe reopening of cultural destinations;

The COVID-19 pandemic had a sudden and substantial impact on the arts, culture and heritage sector in Lambton County. By March 2020, most cultural institutions were indefinitely closed under provincial order, and in-person events and performances were cancelled or postponed. In response, efforts have emerged to provide alternative or new services through innovative use of digital platforms, or adapting programs and activities to pandemic restrictions and public health guidelines.

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Creative County Grant Program - Pandemic Response (page 2) October 21, 2020

Under the grant program, the County will provide matching funds for new initiatives, or provide 50 percent reimbursement of expenses incurred (with proof of purchase) retroactive to April 1, 2020. Eligible expenses include:

. Technology related expenses to support digital engagement or contactless experiences; . Expenses related to physical distancing measures implemented at cultural sites and events (signs, plexiglass barriers, etc.); . Expenses related to innovation in program delivery in response to the pandemic; . Expenses related to other requirements outlined in ‘A Framework for Reopening our Province’.

Applications for the Creative County Grant Program are accepted online at www.lambtononline.ca as of Monday, October 5, 2020. The application period will close on Monday, November 16, 2020 at 4:00pm.

FINANCIAL IMPLICATIONS

For the 2021 intake, $37,500 in funding is available for the Creative County Grant Program to support the priorities noted above in responding to the pandemic. In an attempt to reduce costs associated with the County’s response to the pandemic, this funding amount represents 50 percent of the 2020 Creative County Grant Program budget.

As a guideline, the Creative County Committee will make up to $5,000 in funding available in 2021 for each of four County quadrants:

. Central Lambton (Petrolia, Enniskillen, Point Edward, Oil Springs) . South Lambton (St. Clair, Dawn-Euphemia, Brooke-Alvinston) . North Lambton (Lambton Shores, Plympton-Wyoming, Warwick) . Sarnia

The remaining $17,500 is available for projects that demonstrate cultural benefit for all areas of Lambton County.

CONSULTATIONS

The decision of the Committee to realign the criteria for the program was based on consultation with Creative County Grant Program recipients and cultural organizations across the County, who are faced with the postponement of events and programs and unanticipated expenses as they adapt quickly in order to safely continue operations and retain patrons and audiences.

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Creative County Grant Program - Pandemic Response (page 3) October 21, 2020

STRATEGIC PLAN

The ability to respond and adapt quickly to the evolving situation demonstrates Lambton County's Vision as an innovative community "creatively working together and piloting new ideas in order to meet the current and future needs, aspirations, and values of Lambton County residents."

CONCLUSION

The cancellation of cultural performances, events and activities came at a time when much of the public experienced social isolation, leading to a heightened desire for people to obtain access to culture – right at the moment when it was least accessible to them.

Many cultural sector organizations in Lambton County are facing unanticipated costs as they quickly adapt in order to safely continue operations and retain patrons and audiences. The adjustments made to the Creative County Grant Program criteria by the Creative County Committee for the 2021 year will help to support those expenses and keep culture thriving in Lambton County.

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CULTURAL SERVICES DIVISION

REPORT TO: CHAIR AND COMMITTEE MEMBERS DEPARTMENT: LIBRARIES PREPARED BY: Darlene Coke, Manager Andrew Meyer, General Manager REVIEWED BY: Ron Van Horne, Chief Administrative Officer MEETING DATE: October 21, 2020 INFORMATION ITEM: Ontario Public Library Week - 2020

BACKGROUND

Each year, libraries and library partners across the province celebrate Ontario Public Library Month in October, with a goal of raising awareness of the valuable role libraries play in the lives of Canadians. The first week of October serves as First Nations Public Library Week, and the third week serves as Ontario Public Library Week. Each year, Lambton County Library typically plans special programs or events to mark the occasion.

DISCUSSION

This year, Ontario Public Library Week occurs October 18 to 24, 2020. This year's theme is, "One card, one million possibilities". In a pre-COVID environment, the week would typically feature dozens of in-person programs and events to celebrate the week. This year, staff have adapted the traditional plans in response to the ongoing challenges that the COVID-19 pandemic has presented to the community.

To start the week, Lambton County Library will release its first online program, which will begin to take place weekly for the foreseeable future in lieu of in-person programs. On Monday, October 19, Online Storytime and a Do-It-Yourself activity will be unveiled. Registration will be required. Supplies for the Do-It-Yourself activity will be distributed via the library's contactless curbside delivery service. For teens, a new online Zine will be produced in the New Year. The library will begin to encourage teens to submit material such as stories, poems and artwork for the online publication. All users of the library will also receive a scratch ticket for each item they check out using Lambton's curbside service during Ontario Public Library Week. A select number of winning scratch cards will reward patrons with small prizes such as branded coffee mugs, books, or subscription boxes.

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Ontario Public Library Week - 2020 (page 2) October 21, 2020

On October 23, 2020 Lambton County Library, in partnership with The Book Keeper, will unveil the selected title for its One Book Lambton 2020-2021 program. The unveiling will once again take place at The Book Keeper and will be broadcast as a Facebook Live event on both the Library and the Book Keeper's Facebook pages. Councillors will recall that the library offered a One Book Lambton program in 2019-2020 with many people in the community reading Wab Kinew's, "The Reason I Walk". This year's book will be a fiction title, and its plot, characters and themes will offer many interesting points of discussion during online programming planned for the winter of 2021.

FINANCIAL IMPLICATIONS

Any costs associated with Ontario Public Library Week are part of the library's regular operating budget.

CONSULTATIONS

The Community Library Supervisor was consulted in the creation of this report.

STRATEGIC PLAN

The library programs offered during Ontario Public Library Week align with the County of Lambton's Mission Statement to provide residents with "an enhanced quality of life through the provision of responsive and efficient services. Such promotion is accomplished by working with municipal and community partners."

CONCLUSION

Lambton County has an effective library system and offers a wide range of services to the public to meet their informational needs, recreational needs, and educational needs year- round. Ontario Public Library Week serves as a good reminder that many residents rely on their local libraries to meet a number of their needs, and libraries continue to serve an important role as a vital community resource.

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CULTURAL SERVICES DIVISION

REPORT TO: CHAIR AND COMMITTEE MEMBERS DEPARTMENT: CULTURAL SERVICES DIVISION Andrew Meyer, General Manager PREPARED BY: Laurie Webb, Manager, Museums, Gallery & Archives Darlene Coke, Manager, Library Services REVIEWED BY: Ron Van Horne, Chief Administrative Officer MEETING DATE: October 21, 2020 INFORMATION ITEM: Stage 3 Reopening Update - Cultural Services Division

BACKGROUND

At its meeting of August 19, Committee A.M. received an update on adjustments made to Cultural Services operations in response to Stages 2 and 3 of the Provincial reopening plan, which included the easing of additional restrictions to allow for limited public access to Lambton’s libraries, museums, gallery and archives.

This report provides an overview of the initial public response to the Stage 3 reopening of cultural services, based on data compiled to the end of September, as well as a status update on additional staff activities during this period.

DISCUSSION

After several weeks facilitating limited public access to cultural facilities, we acknowledge the excellent work of the Cultural Services Division staff team in supporting the successful transition to modified service delivery in the face of pandemic restrictions.

LAMBTON COUNTY LIBRARY

In this latest stage of reopening, Lambton County Library facilities have successfully implemented new COVID-19 operating procedures and facilitated 213 completed appointments for public computer access, wi-fi use, and academic research by scheduled appointment (September 8-29), while also maintaining our new contactless curbside pickup service. Since the launch of curbside pickup in June, library staff have loaned over 55,000 physical library materials through this new service, with over 4,000 patrons served by the end of September. The library team has also worked diligently to support online access to e-library resources, to facilitate organizational projects and collections

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Stage 3 Reopening Update - Cultural Services Division (page 2) October 21, 2020

maintenance across the library system, to reactivate courier service to support County operations, and to enhance online engagement through virtual program development and improvements to our website platform and online customer service capabilities.

MUSEUMS, GALLERY & ARCHIVES

In September, our Museums, Gallery and Archives staff also safely welcomed residents back inside our facilities. Despite the necessary adjustments affecting how visitors access the museum, the community response to the annual Paint Ontario Exhibition and Sale at the Lambton Heritage Museum was very strong. Over its four-week run (September 2- 27), Paint Ontario safely accommodated 1,573 visitors by time-ticketed entry and hosted 13 outdoor art demonstrations, with many of the visitor time slots on weekends being booked to full capacity, while accommodating a significant parking lot renewal project at the site. Access to the Oil Museum of Canada and Lambton County Archives resumed effective September 9 by scheduled appointment, and both sites have facilitated tours and research requests from the public. The Oil Museum of Canada saw 104 visitors over 13 open days in September, and the Lambton County Archives welcomed 20 researchers who dedicated over 36 hours in the archives research room during the same period. The museums have also made significant progress on important maintenance and collections projects, program, exhibition and online content development, and preparations for anticipated facility improvements. In August, the Judith & Norman Alix Art Gallery team quickly adapted its program offerings to develop online instructional videos and "Art at Home" program kits for distribution to residents through the library's curbside pickup service. Earlier this month, the JNAAG team also launched two new exhibitions for the enjoyment of the community, which opened to the public by time-ticketed entry beginning Saturday, October 3. Visitors can experience Ode to the Inside Out Questions by Z'otz* Collective, which runs until March 7, 2021, and Group of Seven: Their Visions Revisited 100 Years Later, which runs until August 22, 2021.

NEXT STEPS

The downtown Sarnia Library location remains closed to the public at this time while the City of Sarnia completes its renovation work at the site. As this work concludes in the coming weeks, we will prepare for the reactivation of additional staff, who remain on indefinite layoff, to support the implementation of curbside pickup and to provide limited public access at this location, as soon as possible.

As the Division moves forward in the months ahead, every phase of the reopening plan will require careful consideration of public health guidance and occupational health and safety requirements. Staff does not anticipate reactivating any additional service offerings in our libraries, museums, gallery or archives at this time. We continue to evaluate

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Stage 3 Reopening Update - Cultural Services Division (page 3) October 21, 2020

opportunities to gradually reopen our service, taking into account any public health measures that must be implemented and considering local incidence rates of COVID-19 transmission, among other factors. Additional services will be offered when circumstances allow. The health and safety of the Division staff team, and the residents that we serve, remains the foremost concern.

FINANCIAL IMPLICATIONS

The full workforce has not been recalled to work. As a result, the Division will see savings in staff wages until the full staffing complement returns to work. However, the Division has incurred extra costs in making changes to support the health and safety requirements of the province such as, but not limited to, the provision of personal protective equipment (PPE), cleaning supplies, additional contracted cleaning services, signage and plexi-glass barriers. It is anticipated that the savings in staff wages to date have off-set the extra expenses incurred related to health and safety control measures. However, this position may change if more staff are recalled to work, or additional expenses are incurred to modify service delivery in response to the pandemic.

CONSULTATIONS

Several staff members were consulted in the creation of this report and to support the implementation of the Stage 3 reopening of libraries, museums, gallery and archives, including the support of the Health & Safety Coordinator, Manager, Museums, Gallery & Archives, Manager, Library Services, Community Library Supervisor and Technical Services Supervisor.

STRATEGIC PLAN

The ability to quickly respond and adapt to the evolving situation demonstrates Lambton County's Vision as an innovative community "creatively working together and piloting new ideas in order to meet the current and future needs, aspirations, and values of Lambton County residents."

CONCLUSION

The initial success of our reopening of cultural services and the positive public response to these modified services is a credit to the flexibility afforded by Council, the careful planning that supported the reopening, and to the efforts of the entire Cultural Services Division team in implementing these new COVID-19 operating procedures. These precautions are critical to ensuring we can continue to keep our cultural facilities open, and to provide a safe and enjoyable experience for the residents that we serve.

Any further plans for the gradual reopening of Cultural Services facilities will be communicated to County Council at the earliest opportunity.

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CORPORATE SERVICES DIVISION

REPORT TO: CHAIR AND COMMITTEE MEMBERS DEPARTMENT: LEGAL SERVICES / CLERK'S PREPARED BY: Stéphane Thiffeault, General Manager REVIEWED BY: Ronald G. Van Horne, Chief Administrative Officer MEETING DATE: October 21, 2020 INFORMATION ITEM: Inaugural Meeting 2021-2022 Term

BACKGROUND

Further to the report of September 16, 2020 when Council was reminded of the Warden and Deputy Warden's elections, this serves to remind Council of the various meetings and appointments that will take place after the Warden's and Deputy Warden's elections on December 2, 2020.

DISCUSSION

Following the elections of the Warden and Deputy Warden, the following meetings will take place:

A. Striking Committee

The Striking Committee will meet immediately after the elections. Members of the Striking Committee need to be defined by each municipal group. Thus, at the meeting, each municipal group will be asked to appoint one (1) member (from their municipal group) to the Striking Committee for 2021-2022. Each appointed member and the Warden will make up the membership of the Striking Committee.

As a reminder, municipal groups are organized as follows:

GROUP A GROUP B GROUP C GROUP D SOUTH NORTHWEST CENTRAL NORTH St. Clair Sarnia Petrolia Lambton Shores Dawn-Euphemia Enniskillen Plympton-Wyoming Brooke-Alvinston Point Edward Warwick Oil Springs

Once appointed by their municipal group, the Striking Committee members (in addition to the Warden) will then meet to do the following:

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Inaugural Meeting 2021-2022 Term (page 2) October 21, 2020

1. elect a Chair and Vice-Chair;

2. confirm members to Committee A.M. and P.M. Note that these appointments are already stated in the rotation schedule communicated to Council on September 16, 2020;

3. appoint one (1) member, in addition to the Warden, to the Board of Tourism Sarnia- Lambton, each for a two-year term; and

4. appoint one (1) member from each municipal group, for a total of four (4) members, to the Creative County Committee, in addition to the Warden, each for a two--year term.

B. Committee A.M.

Following the Striking Committee meeting, members of Committee A.M. will meet briefly. Committee A.M. will:

1. appoint a Chair and Vice-Chair, for a one-year term; and

2. appoint a member to the County of Lambton Agricultural Advisory Committee, for a one-year term.

Please note that members of Committee A.M. are members of the Emergency Services Committee by virtue of their membership on Committee A.M., together with the Warden.

C. Committee P.M.

Also following the Striking Committee meeting, members of Committee P.M. will meet briefly. Committee P.M. will:

1. appoint a Chair and Vice-Chair, for a one-year term;

2. appoint a member to the County of Lambton Accessibility Advisory Committee, for a one-year term;

3. appoint a member to the County of Lambton Adult Enrichment Centre Advisory Committee, for a two-year term; and

4. appoint four (4) members, in addition to the Warden, to the Audit Committee, for a one-year term.

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Inaugural Meeting 2021-2022 Term (page 3) October 21, 2020

Following the Striking Committee, Committee A.M. and Committee P.M. meetings, members will resume the County Council meeting and conclude and adjourn that meeting.

FINANCIAL IMPLICATIONS

Not applicable.

CONSULTATIONS

The Chief Administrative Officer and all General Managers were consulted in this matter.

STRATEGIC PLAN

Not applicable.

CONCLUSION

Not applicable.

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CORPORATE SERVICES DIVISION

BACKGROUND

This is further to the report of September 16, 2020, following which Council approved the following streamlined process for the upcoming Warden and Deputy Warden's elections:

#8: Bradley/Weber: That the recommendation be amended so that part b) h. of the recommendation include that the Deputy Warden candidates be provided up to 2 minutes for their speeches, if they wish to provide a speech, so that the motion now reads:

a) That the December 2, 2020, Warden and Deputy Warden's election and the Inaugural Session of Council be moved to the Wyoming Fair Grounds so that attendees may be accommodated with proper physical distancing.

b) That the traditional ceremony associated with the elections of the Warden and Deputy Warden be suspended for 2020 so that the elections of the Warden and Deputy Warden proceed summarily as follows:

a. The Clerk is to chair the meeting until the Warden is elected;

b. The Clerk will call on Councillors to announce their candidacy for the position of Warden;

c. Declared candidates will be provided up to 3 minutes for their speeches, if they wish to provide a speech;

d. Once speeches have concluded, Council will proceed with the election. Scrutineers will distribute and collect ballots;

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Online Warden / Deputy Warden's Elections (page 2) October 21, 2020

e. Once the Warden is elected, Council will pass a resolution electing the Warden, for 2021-2022;

f. The Clerk will take the Warden's Oath of Office;

g. The elected Warden will take over and chair the rest of the meeting after being elected;

h. The Warden will call for nominations for the position of Deputy Warden. Interested candidates will be provided up to 2 minutes for their speeches, if they wish to provide a speech;

i. If required, the Warden will proceed with the election of the Deputy Warden. Scrutineers will distribute and collect ballots;

j. Council will pass a resolution electing the Deputy Warden, for 2021- 2022; and

k. Council will adopt a By-Law confirming the Warden and Deputy Warden's election.

Carried.

DISCUSSION

(a) Election Moved Online

Though originally scheduled to be held at the Wyoming Fairgrounds per for the foregoing, following Council's instructions on October 7, 2020 the elections - and the meeting - will now move online.

(b) Online ZOOM Vote

Council's ZOOM software allows for online, anonymous voting simply by way of click of a mouse.

At the time of the vote, Council members will be prompted, through a pop-up screen, to vote for their candidate. Once cast, votes will be tabulated and the results thereof are reported anonymously to the ZOOM meeting Host's computer. No person will be able to determine how any one Council member voted. The Clerk will be in attendance with the ZOOM host to monitor the vote.

A scrutineer, from Council member's ranks, is recommended despite the vote going online.

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Online Warden / Deputy Warden's Elections (page 3) October 21, 2020

At Council's meeting of November 4, 2020, the Clerk will ask for volunteers to act as scrutineer for the Warden and Deputy Warden's election. If more than one (1) Council member expresses an interest, and those individuals do not agree to move one forward to act as scrutineer on their own volition, staff will then simply place the names in a ballot box and draw a name. The first name drawn will act as Council's scrutineer.

(d) ZOOM Vote Familiarization Session

In an effort to ensure that all Council members are comfortable and familiar with the anonymous vote function on ZOOM by December 2, 2020, being the date of the vote, staff will schedule a brief familiarization session with Council to be held during Council's November 25, 2020 meeting. The session will be brief and conducted by way of a mock vote.

CONSULTATIONS

The Chief Administrative Officer, Manager, Information Technology and all General Managers were consulted in this matter.

STRATEGIC PLAN

Not applicable.

CONCLUSION

The Warden's election will be held online on December 2, 2020.

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