Report of the Leader of the Council

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Report of the Leader of the Council REPORT OF THE LEADER OF THE COUNCIL SEPTEMBER 2018 In line with the Council’s Performance Management Framework approved by Council in September 2017 the Leader’s report will cover updates on the Council Plan and key priorities including E&I Plan and Service Priorities. 1.0 Leader’s Responsibilities Key links to Council plan The key Council plan target for 2018/19 covering the Leader’s responsibilities is: Lottery Revenue Since the launch of the Community Lottery just over eight months ago, 27,106 tickets have been bought by 639 supporters. This has generated a total £16,263 for good causes in South Staffordshire. Providing the lottery figures remain the same with 830 live tickets, the lottery will generate an annual income of £25,896 for good causes. 534 winners have been made. One lucky winner from Codsall recently won £2,000, whilst four supporters have won £250, 47 winning £25 and 476 winning three free tickets. 6 monthly super draws have taken place. Many thanks to local businesses for donating free prizes. All good causes currently signed up to the Community Lottery have now been offered a free starter pack, which includes flyers to help them generate ticket sales for their good cause. Two training dates have now been scheduled to offer free support to signed up good causes to maximise their marketing and sales opportunities. Good causes have two dates to choose from – either Tuesday 18 September or Thursday 20 September 2018 6.30 pm – 8 pm at the Council Offices. Updates on key priorities Financial Planning On 31 July 2018, the Audit and Risk Committee formally approved the Council’s Statement of Accounts for 2017/18. Grant Thornton, the Council’s External Auditors gave an unqualified opinion on the Accounts and stated that ‘in all significant respects the Council put in place proper arrangements to secure economy, efficiency and effectiveness in its use of resources’. The outturn enabled £731,000 to be added to the general reserves of the Council, in line with the approved Medium Term Financial Strategy (MTFS). For 2018/19 the first quarter budget monitoring has been completed and the budget is on track; currently an underspend against revenue spend of £120,000 at year end is predicted. Early preparatory work is being undertaken in respect of Resource Planning and Prioritisation as the agreed methodology for setting the Council’s budget and updating the MTFS for 2019/20. Policy and Partnerships Canvas South Staffordshire’s Elections team sent out approximately 47,000 annual canvas forms on 30 July. As at the 28 August 2018, 34,800 canvas forms have been returned (75% return rate) of which, 11,300 have been returned online. We have used social media more effectively this year to encourage online responses and a reminder letter will be sent out shortly. My Place My Say The next Residents Survey is being sent out by our contractor, BMG, to residents. The final written report from BMG will be completed and ready to view in the Autumn and will be presented to Members at an Overview and Scrutiny meeting. Volunteer Awards South Staffordshire Council in conjunction with Support Staffordshire will be hosting a Volunteer Forum on 5 December 2018. Nomination Forms will be circulated during September to local Members, Parish Councils, Community Groups and residents and awards will take place on the evening of 5 December. Safeguarding The Annual Report to the Staffordshire Safeguarding Children’s Board received a very positive response. Short reminder sessions have been held at team meetings to emphasise the need for safeguarding training for all staff. Human Resources Organisational Development The Council launched a new employee recognition scheme this summer. We received a number of nominations showcasing how our employees support our Ways of Working values which are Pride; Trust; Transparency; Positive Relationships and Listening to People. Our ASPIRE talent management scheme for 2018 has been finalised and is themed ‘Developing our future leaders.’ ASPIRE is a personal development programme for Assistant Managers, Team Managers or aspiring managers who want to develop their managerial career with South Staffordshire Council. This year’s programme has been revamped to make sure it is up to date with current public sector issues. The programme includes expert input from the Local Government Association as well as our Leader, Chief Executive and Corporate Directors. A new staff mentoring scheme has been developed and will be taken forward in the autumn. The scheme was suggested by our managers to support their development. 2.0 REGULATORY SERVICES 2.1 Key links to Council plan The key Council Plan targets for 2018/19 covering Regulatory Services are: − 100% planning enforcement cases investigated and 80% concluded within 12 weeks – the year to date figure for cases concluded within 12 weeks is 82%. − Investigate 100% of fly-tipping and agreed actions to resolve the problem within 2 working days – this targets has been met. − At least 90% of residents feel safe in their homes in the day – this will be reported when the Residents Survey results are available later in the year. − At least 75% of residents feel safe in their homes at night – this will be reported when the Residents Survey results are available later in the year. Fly-tipping The use of covert and overt cameras RIPA authorisation was obtained to place covert cameras at our current flytipping hotspots throughout the district. We also used overt cameras in some other locations. This has proved to be extremely successful, and we have obtained information which we hope will lead to successful prosecutions. We anticipate that further authorisations will be sought to cover other hotspots and the covert cameras will be deployed in the coming months. We currently have 12 trail cameras. Fly tipping in the district has reduced for the first quarter of the year when compared to last year’s figures. In quarter one for 2018/19 we cleared 182 instances compared with 229 in quarter one for 2017/18. The Enforcement team logged 68 investigation cases during this period, where there was evidence with a potential for prosecution, following further investigation. We currently have 4 ongoing flytipping prosecution cases in the Courts. During the carrying of one covert operation, the camera was stolen. However this was recovered by the Police. Unfortunately the thief left the camera running so we were able to identify the person concerned and his address. The matter is now with the Police for investigation. Dog Fouling In response to a recent survey we have visited 3 Parish Councils, Perton, Codsall and Brewood and Coven, who are willing to trial a new scheme to tackle dog fouling in their own areas using volunteers. Whilst all the Parishes are already active in deterring this we are trying to look at different ways in which we can tackle this continual problem. We are trialling bag dispensers at the entrances to communal area where frequent dog walking is taking place. We have also approached local stores in Brewood to see if they are willing to distribute free bags. The stores concerned are open from early morning until late at night. We have provided fluorescent spray paint so that the fouling can be highlighted to make people aware of the extent of the problems in their own area. The dog fouling will then be removed by the Street Cleansing Team. We will be also loaning out large banners for use in community areas, to ‘remind’ owners to carry bags and remove dog fouling. We are also reviewing existing dog fouling signage and its effectiveness. Finally we are also looking at small dog fouling dispensers in capsules, which could be sited at key locations near to existing dog fouling bins. Littering We have recently issued three fixed penalty fines for littering, which were as a result of evidence obtained from the footage from the covert cameras. Crime Prevention and Anti- Social Behaviour (ASB) A new policing model was implemented by Staffordshire Police across the whole of the County on 1 July 2018. We were informed that the main points for South Staffordshire are: No change to numbers of PCSO’s Increase in numbers of neighbourhood police officers. They will concentrate on prevention and early intervention. They will also deal with Grade 3 calls and Grade 1 and 2 if Response need support Response officers will be based from Cannock and have deployment locations to cover South Staffordshire, Cannock and Stafford. Neighbourhood officers will also cover response calls (Grade 1 and 2) from 7am until response officers have received briefing and are available and in the district. CI Ward and neighbourhood officers relocating from Watling Street Police to Council offices at Codsall. Neighbourhood officers will remain in Wombourne There are now 4 neighbourhood sergeants each one has a responsibility for a locality, they are as follows; Locality 1- Shelley Burns [email protected] Locality 2 – Kelly Waring [email protected] Locality 3 – Shelly Burns [email protected] Locality 4 - Jason Dorrington [email protected] Locality 5 - Steve Lloyd–Warren [email protected] Vehicle thefts still continue to be the main issue affecting South Staffordshire. There are ongoing enquires to catch the offenders, however with no specific pattern, this is proving challenging. Prevention is therefore the best way of stopping this trend. The last round of police accountability forum was completed in July. Chief Inspector Mark Ward met with councillors and received feedback on the issues that affect our communities. 3.0 BUSINESS TRANSFORMATION (ICT, Customer Services & Business Change) 3.1 Key Links to Council Plan Improved Digital Accessibility and Customer Engagement by having: Increased annual website visitors to 344,500 by March 2019 Website visits continue to remain strong with ‘Unique’ visits consistently staying above 25,000 with 31,548 being recorded in July 2018 alone.
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