INFORMATION BULLETIN
04-07 September 2014
HELLENIC SWIMMING FEDERATION 137, SYGROU AVENUE, 17121 N.SMIRNI, ATHENS TEL.: + 30 210-9851020 / FAX: + 30 210-9850964 E-MAIL: [email protected]
Dear Sport Friends,
I am happy to invite the Synchronized Swimming family to join us at the beautiful city of Alexandroupolis, on the occasion of the Mediterranean Synchronized Swimming Cup which shall take place on September 04 th - 07 th ,2014.
Alexandroupolis is a city with great tradition in aquatics.
All people involved with the organization of this competition, will do their best to make you feel at home and have a successful competition.
Based on the past experience in organizing major events, we look forward to welcome you in Alexandroupolis, Thraki.
Yours Sincerely,
DIMITRIS DIATHESOPOULOS PRESIDENT
GENERAL INFORMATION
Organizer: Hellenic Swimming Federation Address: 137 Sygrou AvenueAvenue,, 17121 N.Smirni, Athens, Greece Phone: +302109851020 Fax: +302109850964 EEE-E---mail:mail: [email protected]@koe.org.gr
Comen DDDelegate:Delegate: Mr. Dimitris Diathesopoulos
Comen TSSC: Mrs. Elena Anufrieva ( (Coordinator)Coordinator) MrsMrs.. Nina Brennwald Mrs. Natalia Meca Mr. Dimitris Farantouris Mrs. Ana Montero Mrs. Marie Besancon Mrs. Laura De Renzis Mrs. Ana Ilic
CITY OF ALEXANDROUPOLI
Alexandropolis in the Thracian region of Maedians , was the first town founded in 340 BC by Alexander the Great , after defeating the local tribe of Thracian, as a regent (epitropos ) of Macedon . (Alexandropolis on the analogy of Philippopolis , the town of Thrace founded by Philip II the father of Alexander). He expelled the locals and settled a mixed population. The fact that we don't know where exactly Alexandropolis was founded, suggests that a Thracian raid may have caused its disappearance from history (See Zopyrion ). Tarn claims Alexandropolis was a military colony rather than a polis [1]
Alexandroupoli is a city in Greece and the capital of the Evros regional unit in Thrace . It is an important port and commercial center of northeastern Greece. The city was founded as Dedeagach. According to the legend, the name was based on a wise old man or dede who spent much of his time in the shade of a local tree and was eventually buried beside it. Dedeagach remained the official name of the city until 1920 when it was renamed Alexandroupoli in honor of King Alexander of Greece .
Alexandroupoli is about 14.5 km (9.0 mi) west of the delta of the river Evros , 40 km from the border with Turkey , 346 km (215 mi) from Thessaloniki on the newly constructed Egnatia highway , and 750 km (470 mi) from Athens . Around the city one finds small fishing villages like Makri and Dikella to the west, and suburban Maistros, Apalos, Antheia, Aristino, Nipsa, Loutra to the east, while north of the city are the ever closing Palagia, Abantas , Aissymi and Kirkas. At the 2001 census, the main city had a population of 48,885 and the municipal unit had a population of 52,720. The current metropolitan population is estimated at around 70,000 inhabitants, and its area covers the southern portion of the regional unit, running from the Rhodope regional unit to the Evros Delta. The municipality has a land area of 1,220 km² (468.73 sq mi). Besides Alexandroúpolis, its other largest settlements are the villages of Mákri (pop. 820), Ávas (497), Sykorráchi (309), Aisými (289), and Díkella (288).
Alexandroupoli is served by the Dimokritos International Airport (IATA:AXD) in the suburbs of Apalos, about 6 km from Alexandroupoli city centre. It is one of the busiest airports in Greece and a main hub for Olympic Airways and Aegean;
there are 6 daily flights to Athens, and also flights to Crete, while during the summer months some seasonal flights operate to\from Germany and Russia. The airport is connected to the city by highway, taxi services and scheduled bus services.
The port of Alexandroupolis has been used principally by travelers. There are daily services to the Island of Samothraki and a weekly Trans-Aegean service to all the eastern islands of the Aegean, with the final destination of the island of Rhodes.
Trains run frequently to Thessaloniki. There is an extensive network of train and bus replacements services throughout the region of Evros. There is a railway connection to Burgas in Bulgaria and Edirne and Istanbul in Turkey, but there are no train services.
The bus network is much more extensive and frequent. Hourly buses to the major municipalities within Macedonia and Thrace offered from the Regional Coaches KTEL as well as daily services to Bulgaria and Turkey. OSE-Varan and Ulusoy have daily services to Istanbul and Athens each and depart from Alexandroupolis Railway Station in early mornings.
The city is connected to the mainland by air and sea. There are about 6 flights per day, operated by 2 airline companies, Aegean Airlines, www.aegeanair.com and Olympic Airlines, www.olympicairlines.com as well as numerous charter flights daily (please check with your travel agents for the charter ones.
Venue: The competition will be held at the Swimming Pool of Alexandroupolis OFFICIAL COMPETITION POOL AND TRAINING COMPETITION POOL: 50m Indoor (3.20m Depth)
COMPETITION RULES The Competition will be conducted in accordance to FINA – Age Group Rules.
CONTEST RULES The meeting will be held according to the COMEN tournament rules:
a) Organization The competition will be held under FINA-Rules Competition will be held in four days. Two delegates, one to be appointed by the Bureau and one by the COMEN Technical Synchronised Swimming Committee (COMEN TSSC), shall be responsible for and supervise the organization and the correct conduct of the competition according to the COMEN rules and regulations. The delegates shall decide on the matters arising on site at the competitions which require an immediate decision.
In addition the COMEN TSSC shall nominate: a) One referee b) Chief Recorder c) One Evaluator
b) Competitions’ Age Groups Competitors born in the years 1999, 2000, 2001 (ages 13 to 15). Passports or identity cards, must be handed for age-check. This check must be completed prior to the meeting by technical committee in the team managers meeting.
c) Participating Countries This competition is open to all COMEN Nations plus non COMEN countries. Events are Solo, Duet, Team and Free Combination. Federations may submit entries for: a) One Solo with one reserve b) One Duet with maximum one reserve c) One Team of 4 to 8 members, with a maximum of FOUR reserves d) One Free Combination of 8 to 10 members, with maximum of two reserves, e) The maximum number of competitors per country is twelve. Note: One reserve refers to one swimmer.
d) Format Solo, Duet, & Team shall be held with Preliminaries and Finals. The Preliminaries & Finals shall include Figures (100%) and Free Routine (100%). Only Final in Free Combination shall be held (100% Free Routine) The FINA figures for Age Group 13,14,15 and the FINA time limits for Age Group 13,14,15 shall apply (see FINA Synchronized Swimming Age Group Rules). Solos, Duets and Teams ranked 1st to 12th (the best 8 Comen countries & the best 4 non-Comen countries) shall qualify for the Finals. The Finals shall start with zero points for the Free Routine(100%). The Final Result includes the Figure Result (Figures 100% + Free Routine Final 100%) The composition of Duets, Teams and Free Combinations shall be declared no later than two hours before the commencement of the session in which the event shall take place. Withdrawals from any Final shall be announced no later than one (1) hour after the end of the Preliminaries concerned; otherwise they shall be fined (see Rule E 16.5)
e) Awards There will be separate awards for COMEN and for non COMEN Countries. Medals shall be awarded to the competitors placed first, second and third in each event. Diplomas shall be awarded to the competitors placed first to eighth. The added scores achieved by a Federation in each event shall decide the ranking in the Cup Competition. For finalists, the score of the finals shall be used. In case of a tie the highest classification shall be awarded to the Federation having obtained the highest score in the Team event. If there is still a tie, the higher ranked in the event "Free Combination" shall determine the place, and if there is still a tie, the higher ranked in the Duet event. The Federation ranked 1st shall be awarded a Trophy engraved "Comen Synchronized Swimming Trophy 20xx". The Federations ranked 2nd and 3rd
shall be awarded a Cup. Trophy and Cups are on the costs of the organizing Federation.
f) Entries
Preliminary Entries shall be submitted to the organizing Federation, with copy to the Comen Office, no later than the date circulated by the Comen Office. A Federation having made a Preliminary Entry may withdraw up to the date circulated by the COMEN Office. Named Entries shall be submitted to the organizing Federation, with copy to the COMEN Office, no later than ten (10) days before the first day of the competition, if not announced otherwise.
g) Officials Each participating Federation is obliged to enter at least one (1) judge qualified in category "G" (General) from FINA or LEN list. A second judge from FINA or LEN list category "B" or "G" may be entered. Non participating Federations may enter a judge qualified in category "G". Nominations shall be submitted to the COMEN Office no later than the date circulated by the COMEN Office. Entered judges shall be approved by the COMEN TSSC. Officials approved by the COMEN TSSC are on the costs of the nominating Federation. The organizing Federation shall provide all other officials. For each part of a competition, the COMEN Technical Delegate shall nominate the judges panels and the other officials. Acting judges shall be evaluated.
h) Financial Regulations Each participating Federation shall be financially responsible for the expenses for Accommodation and travel of its team. NON-COMEN countries shall be pay entry fee per participating event, and this must be paid in the organizing committee desk. NON-COMEN countries entry fees are the following: Solo 20€ Duet 40€ Team 100€ Free Combination 100€
RESERVATIONS :
All reservations to be made through the Organizing Federation only, NOT THE HOTELS PLEASE.
Reservations will be handled on a first come - first serve basis. We would like to draw your attention to the fact that July is a very high season for Greece, so please book as soon as possible, since vacancy is narrow in most of the hotels.
Transport will be given to all teams booking through the Organizing Committee.
All prices are to be considered on full board basis, breakfast and two meals per day. The hotels were asked to take into consideration that the guests are athletes and to arrange their menus accordingly.
The costs of extra services (phone, mini bar, pay TV, Internet, extra consumption at the restaurant) should be paid at the reception before departure.
Deposit of 50% of your reservation, must be sent, the latest on July 20 th 2014 to the following account:
GREEK SWIMMING FEDERATION NAME OF BANK AND ADDRESS: NATIONAL BANK OF GREECE 38 STADIOU STR., ATHENS BRANCH NR 080 Account: 080/48080/48100510051005----83838383 IBAN GR75 0110 0800 0000 0804 8100 583 Swift code ETHNGRAA The remaining 50% to be paid in cash upon arrival
CITY MAP OF ALEXANDROUPOLIS
HOTELHOTELSSSS
Thraki PalacePalace********************
4th Km, N. Road Alexandroupolis-Thessaloniki 2.7km from pool Air-conditioned, satellite tv, radio etc.
Single room 1113 133300 euros Person in double 999090 euros Person in triple 80 euros
Alexander HotelHotel**************** 2nd Km, N. Road Alexandroupolis-Komotini 2.5km from pool Airconditioning, minibar, tv, music,
Single room 1113 133300 euros Person in double 909090 euros Person in triple 808080 euros
Note: Due to technical reasons only these two hotelshotels will be used for the competition.
INFORMATION ABOUT VISAS
European Union citizens do not need an entry visa for Greece. For all other countries, visas will be issued if requested in due time. Take note that visa procedures may take up to a month and detailed data is requested, such as full names, passport numbers and exact dates of entry and departure from the country.
Please contact Greek consulate in your country to insure if visa is requested or not and send us urgently and in due time your inquiries for Visas.
DEADLINES
May 15 th Preliminary entry form and hotel booking form July 20 th Travel form, final hotel booking form with 50% depos August 25 th Final Entries
COMPETITION PROGRAM
Tuesday 2/9/2014 Training according to the Schedule
Wednesday 3/9/2014 10.00 Meeting TSSC Training according to the Schedule 16:00 Team Managers meeting / Draws 19:00 Opening Ceremony
Thursday 4/9/2014 09:00 Judges Meeting 11.00 Duet preliminaries 16:00 Team preliminaries 19:00 “Olympic Flame EEvent”vent”
Friday 5/9/2014 10.00 Solo Preliminaries 16.00 Free Combination Final 21:00 Official Dinner
Saturday 6/9/2014 09.00 Figure Competition 19.00 Duet Final
Sunday 7/9/2014 10.00 Solo Final 14.00 Team Final 19.00 Goodbye Party
PRELIMINARY ENTRY Complete and send this form no later than 15 th May 2014 by fax to Hellenic Swimming Federation at +30 210 9850964 or by email to [email protected]
FEDERATION______
HEAD OF DELEGATION CONTACT NAME ______
ADDRESS ______
TELEPHONE ______FAX ______
EMAIL ______
DELEGATION INFORMATION
SOLO JUDGE
DUET COACH
TEAM OTHER
COMBO
TOTAL NUMBER OF PERSONS______
ACCOMMODATION
SINGLE ROOMS DOUBLE ROOMS TRIPLE ROOMS
______
EXPECTED DATE OF ARRIVAL______
EXPECTED DATE OF DEPARTURE______
Hotel Booking Form
FEDERATION:______
CONTACT NAME:______
E-MAIL:______
FAX NUMBER:______
HOTEL:______
Number of rooms Check-in Check-out
Single Rooms
Double Rooms
Triple Rooms
Signature and Stamp
Date:______
Please, return by 20 th July 2014 to: HELLENIC SWIMMING FEDERATION E-mail: [email protected]
TRAVEL FORM
FEDERATION:______
CONTACT NAME:______
E-MAIL:______
FAX NUMBER:______
ARRIVALS AT THE ALEXANDROUPOLI AIRPORT
Date Airline Flight No No of City of Time People Origin
DEPARTURE AT THE ALEXANDROUPOLI AIRPORT
Date Airline Flight No No of City of Time People Origin
Signature and Stamp
Date:______
Please, return by 10 th August 2014 to: HELLENIC SWIMMING FEDERATION E-mail: [email protected]
VISA FORM
FEDERATION:______CONTACT NAME:______E-MAIL:______FAX NUMBER:______SWIMMERS No First Name Surname Date of Birth Passport No 1 2 3 4 5 6 7 8 9 10 11 12
OFFICIALS No First Name Surname Date of Birth Passport No 1 2 3 4 5 6 Signature and Stamp
Date:______
Please, return by 20 th July2014 to: HELLENIC SWIMMING FEDERATION E-mail: [email protected]
FINAL ENTRY FORM 1
FEDERATION:______CONTACT NAME:______E-MAIL:______FAX NUMBER:______
Date SOLO DUET TEAM COMBO FIGURE No Surname & Name of No R No R No R No R No Birth 1 2 3 4 5 6 7 8 9 10 11 12
Signature and Stamp
Date:______
Please, return by 25th August2014 to: HELLENIC SWIMMING FEDERATION E-mail: [email protected]
FINAL ENTRY FORM 2
FEDERATION:______CONTACT NAME:______E-MAIL:______FAX NUMBER:______
No Surname & Name Sex Function
1 Delegate 2 Coach 3 Coach 4 Coach 5 Doctor 6 Physiotherapist 7 Judge 8 Judge 9 Other 10 Other 11 Other 12 Other
Signature and Stamp
Date:______
Please, return by 25 th August2014 to: HELLENIC SWIMMING FEDERATION E-mail: [email protected]