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Board of Supervisors BOARD OF SUPERVISORS 305 E. WALNUT STREET, P. O. BOX 23600 GREEN BAY, WISCONSIN 54305‐3600 ADMINISTRATION COMMITTEE PHONE (920) 448‐4015 FAX (920) 448‐6221 Rick Schadewald, Chair; John Vander Leest, Vice Chair Patrick Hopkins, Jim Murphy, Thomas Peters ADMINISTRATION COMMITTEE MEETING THURSDAY, MARCH 4, 2021 5:30 p.m. BROWN COUNTY CENTRAL LIBRARY 515 Pine St, Green Bay, WI 54301 Access will be through the Pine Street entrance and doors will open at 5:00 pm. Social distancing will be practiced and hand sanitizer available. NOTICE IS HEREBY GIVEN THAT THE COMMITTEE MAY TAKE ACTION ON ANY ITEM LISTED ON THE AGENDA I. Call to Order. II. Approve/Modify Agenda. III. Approve/Modify Minutes of February 11, 2021. 1. Review minutes of: (None) Comments from the Public Communications 2. Communication from Supervisor Erickson re: I would like to make the motion that the county investigate alternative locations for in person meetings, when the Expo and Resch Center are unavailable to us. Referred from February County Board. Legal Bills 3. Review and Possible Action on Legal Bills to be paid. Resolutions & Ordinances 4. Resolution Approving Budget Carryover Requests from 2020 Budget to 2021 Budget. 5. Resolution Regarding Table of Organization Change for the Health & Human Services Department – Community Treatment Center Division Registered Nurse Positions. Child Support 6. Director’s Report. County Clerk 7. Review Positions in the County Clerk’s Office. Referred from January meeting. 8. Clerk’s Report. Technology Services 9. Director’s Report. Treasurer 10. Discussion re: Treasurer’s decision on collection of taxes by municipalities. 11. Treasurer’s Report. Administration and Human Resources 12. Budget Adjustment Log. 13. Director’s Reports. Corporation Counsel 14. Oral Report. Other 15. Audit of bills. 16. Such other matters as authorized by law. 17. Adjourn. Rick Schadewald, Chair Notice is hereby given that action by the Committee may be taken on any of the items which are described or listed in this agenda. Please take notice that it is possible additional members of the Board of Supervisors may attend this meeting, resulting in a majority or quorum of the Board of Supervisors. This may constitute a meeting of the Board of Supervisors for purposes of discussion and information gathering relative to this agenda. PROCEEDINGS OF THE BROWN COUNTY ADMINISTRATION COMMITTEE Pursuant to Section 19.84 Wis. Stats., a regular meeting of the Brown County Administration Committee was held on Thursday, February 11, 2021 at the Central Library, 515 Pine St., Green Bay, WI S4301. Present: Supervisor Schadewald, Supervisor Murphy, Supervisor Vander Leest, Supervisor Hopkins Virtually: Supervisor Peters Also Present: County Clerk Patrick Moynihan, Child Support Administrator Maria Lasecki, Technology Services Director August Neverman, Director of Administration Chad Weininger, Corporation Counsel David Hemery; Supervisor Megan Borchardt, Deputy County Clerk Justin Schmit I. Call to Order. The meeting was called to order by Chair Schadewald at 5:30 pm. II. Approve/Modify Agenda. Motion made by Supervisor Murphy, seconded by Supervisor Vander Leest to approve. Vote taken. MOTION CARRIED UNANIMOUSLY Ill. Approve/Modify Minutes of January 7 and Special January 20, 2021. Motion made by Supervisor Hopkins, seconded by Supervisor Vander Leest to approve. Vote taken. MOTION CARRIED UNANIMOUSLY 1. Review minutes of: a. Rural Broadband Subcommittee of January 25, 2021. Motion made by Supervisor Murphy, seconded by Supervisor Vander Leest to receive and place on file. Vote taken. MOTION CARRIED UNANIMOUSLY Comments from the Public None. Communications - None. legal Bills 2. Review and Possible Action on Legal Bills to be paid. Motion made by Supervisor Vander Leest, seconded by Supervisor Hopkins to approve. Vote taken. MOTION CARRIED UNANIMOUSLY Resolutions & Ordinances 3. Resolution Regarding Table of Organization Change for the UW-Extension Department - LTE Hydroponics Program Assistant. Motion made by Supervisor Hopkins, seconded by Supervisor Murphy to approve. Vote taken. MOTION CARRIED UNANIMOUSLY 3a. Resolution to Change Date of Full Time Employee 2021 Wage Adjustments. Director of Administration Chad Weininger informed Item 3a was replaced by 3b and he had a request for a change on 3b. Motion made by Supervisor Vander Leest, seconded by Supervisor Murphy to receive and place on file. Vote taken. MOTION CARRIED UNANIMOUSLY *3b. Resolution to Change Date of Employee 2021 Wage Adjustments and Award Hazard Pay. Motion made by Supervisor Schadewald, seconded by Supervisor Vander Leest to change Hazard Pay to COVID Response Pay in the title and throughout the resolution. Vote taken. MOTION CARRIED UNANIMOUSLY Weininger stated they had put a pay increase for employees in the 2021 budget. When the budget was originally crafted, very early in the year, they were dealing with COVID-19 and weren't sure what the actual fiscal affects were. They were looking for some additional flexibility in case they had to lay people off. They figured why give a wage increase if they had to go through that? Based off where they'll end up in 2020, it was no longer a concern, they made the necessary adjustments and felt they were in a really good place on the wage component piece. The COVID response pay was added as a number of department heads went to the County Executive to ask for consideration. During the COVID response they implemented Policy A-38 which basically was the federal rules to allow EFMLEA plus 80 hours of sick paid time and there were a number of essential employees that were excluded from that. Motion made by Supervisor Vander Leest, seconded by Supervisor Hopkins to approve. Vote taken. MOTION CARRIED UNANIMOUSLY Child Support 4. Director's Report. Motion made by Supervisor Murphy, seconded by Supervisor Hopkins to receive and place on file. Vote taken. MOTION CARRIED UNANIMOUSLY County Clerk 5. Budget Adjustment Request (21-007): Any increase in expenses with an offsetting increase in revenue. Motion made by Supervisor Hopkins, seconded by Supervisor Vander Leest to approve. Vote taken. MOTION CARRIED UNANIMOUSLY 6. Clerk's Report. County Clerk Patrick Moynihan, Jr. informed he opened the Clerk office doors to the public with th COVID protocols in place on his first day, January 4 • He briefly spoke to some of the virtual events he and his staff attended. Moynihan is a member of the Wisconsin County Clerk's Association and was named for the Legislative Committee, which he requested. He continues to evaluate the office organization structure and will bring back next month. Passport processing has increased and has been a steady stream. It takes 10-12 weeks to process passports, 4-6 if paid to expedite. Marriage licenses were at 90% of those processed in January of 2020. The Wisconsin Election Commission website had an Election Data Report for the November general election. Next week was the primary and this past week municipalities conducted their public tests with no issues. Lastly, he was working on his own personal training and doing some on the job training at the counter. Motion made by Supervisor Vander Leest, seconded by Supervisor Hopkins to receive and place on file. Vote taken. MOTION CARRIED UNANIMOUSLY Ill Treasurer 7. Discussion re: Treasurer's decision on collection of taxes by municipalities. 8. Treasurer's Report. Motion made by Supervisor Murphy, seconded by Supervisor Vander Leest to hold Items 7 & 8 for one month. Vote taken. MOTION CARRIED UNANIMOUSLY Technology Services 9. Director's Report. Technology Services Director August Neverman informed they were working with Emergency Management, TS will be tagged under Emergency Support Function 3. An after action review of COVID, they probably should have been involved in the Emergency Operations Center for a number of reasons and will be looking at that into the future. a. Attachment 1-Proposal. b. Attachment la - CivicClerk. c. Attachment lb - Granicus Legistar. Schadewald informed they talked about this for years and felt their committee had to figure out what they were going to do and come up with a proposal for the board to make decisions on. Supervisor John Van Dyck thanked Neverman for his work on this. The Library had engaged a consulting firm in Milwaukee to provide an analysis to determine what it needs if they stay as the Central library. Since they did that, they pulled the firm into taking a look at the room to come up with ideas such as integrate technologies. If the board was going to go ahead with the room and software, they will have to make those decisions quickly as it will impact how the room gets laid out. Van Dyck was in favor of what was presented. The only major change he would propose would be outfitting computer stations verses laptops so the room could be used by outside firms, etc. Schadewald believed the main focus was the agenda and minutes of any software, the whole idea was their agendas/minutes will be done electronically by this system thereby transparent to the public and quickly available. Moynihan stated back in the day the intent was to get to motion minutes, to this day he still wanted to get to motion minutes. He would like the option to click an agenda item and get the dialog. Schadewald noted the County Clerk was responsible for agendas and minutes, by statute. Moynihan was glad to see Buckley and Van Dyck moving forward with this. Vander Leest questioned the financial part. Schadewald felt that was a bit ahead. They had to come up with a proposal before the financials. Weininger will weigh a model of financing when he sees the pieces. Right now there were funds available for the Library to redo the room. They plan on doing a carryover of contingency funds that will come next month and some other potential funds. Van Dyck noted there was going to be an annual budget cost to this, $80,000-$90,000.
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