Midwest Gamefest Exhibitors Flyer 2018.Indd

THE ROLE-PLAYERS GUILD OF KANSAS CITY PRESENTS NOV 1-4, 2018 STONEY CREEK HOTEL AND CONFERENCE CENTER · INDEPENDENCE

EXHIBITOR DATASHEET

What is Midwest GameFest? Midwest GameFest is an annual four-day tabletop hobby game convention held each Fall in the Kansas City area. Participants enjoy role-playing games, historical miniatures, board games, card games, organized play, cosplay, workshops, game designers, dealers, benefit events, a used game sale and more! Midwest GameFest is organized and funded by The Role-Players Guild of Kansas City, a nonprofit organization dedicated to promoting the tabletop gaming hobby.

Where is it? In the Kansas City area at Stoney Creek Hotel and Conference Center, 18011 Bass Pro Drive, Independence, MO 64055.

What kind of exhibitors attend? Midwest GameFest hosts a range of gaming-related exhibitors and dealers that typically include artists, tabletop hobby game and comic stores, apparel, jewelry, authors, and more!

Who is the audience? Midwest GameFest is a great opportunity to showcase your wares. We’ve got 450-500 tabletop hobby gamers, cosplayers, and “nerd culture” enthusiasts looking for the newest games, accessories, and materials. Located in the Greater Kansas City Metropolitan Area, we pull attendees from Missouri, Kansas, Illinois, Iowa, Nebraska, Arkansas, and from all over the country.

What comes with a booth? Booths are purchasable online once your online exhibitor application is approved. Each booth comes with two exhibitor badges, which allows one member of a two-person crew to play games while the other handles the booth. All exhibitors receive mention in our convention program, website, emails, and social channels. Power is available for small electronics, but you will want to bring a grounded extension cord and power strip. Complimentary low-bandwidth wi-fi is provided, and pipe and drape is available for an additional $20 fee per 10' length of booth. Additional booths and passes may be purchased.

[email protected] @MidwestGameFest facebook.com/MidwestGameFest MIDWESTGAMEFEST.ORG THE ROLE-PLAYERS GUILD OF KANSAS CITY PRESENTS NOV 1-4, 2018 STONEY CREEK HOTEL AND CONFERENCE CENTER · INDEPENDENCE

PRICING

Large Booths — $150 A 10'x10' space, this includes two 6'x2' draped exhibitor tables in an L shape (e.g. 8' wide), two chairs, two 4-day exhibitor badges and promotion in our materials. Booth Layout Pipe and Drape — $20 per 10' length “Pipe and drape” are available for an extra fee of $20 per 10' length of booth. This refers to an 8' tall by 10' long pipe scaffolding with curtain behind your table. Banners or signs can be hung from or tied to the structure.

Exhibitor Credit for Prize Donations Part of your payment can be accepted in the form of tabletop gaming-related merchandise donated as prizes for our benefit raffle.We value prize donations at 50% MSRP (subject to acceptance/approval); we can accept up to 50% of your total bill this way. Merchandise donated in this manner must be delivered upon arrival unless other arrangements are made. Contact our Exhibitor Coordinator to make arrangements.

Security Unless otherwise arranged, exhibitor booths are located in the main hall, which is locked each night.

Application Ready to sign up? Submit an application at: https://midwestgamefest.org/exhibitors APPLY NOW! or contact our Exhibitor Coordinator at [email protected].

Floorplan (Preliminary) Exhibitor booth spaces are labeled E1-E30 (may vary). Floorplan is subject to change and this preliminary version is made available for reference only. More booth spaces may be available depending on demand. Check online for latest layout.

69 70 71 72 73 74 75 76 HQ OUTDOOR COURTYARD AMTGARD ARENA TOURNAMENTS

77 78 79 80 81 82

WATER ROOM DOOR TO PATIO DOOR TO PATIO DOOR TO PATIO Available Tables DOOR 83 84 85 86 87 88 TO 150 x 6’x2’ Rectangles (Ops: 16, Lib: 11, Misc: 3, Exhib: 48 PATIO W W 70 x 66” Rounds 32 33 34 35 36 37 38 39 15 x 30” Round service rables (height-adjustable) 89 90 91 92 93 94 Misc MULTI-PURPOSE AREA COUCHES No dedicated loading carts (belhop carts only) OPEN GAMING EVENT SIGNUP P Free Wireless: 3Mbps Down, 1Mbps Up 40 41 42 43 44 STAGE EXIT P DOOR Rooms FIRE TO Elements Ballroom 9,000sqft, 82’ x 110’ x 15’ PATIO Wood Room 1,690sqft, 37’ x 46‘ x 10’ AV ROOM Metal Room 2,000sqft, 32’ x 65‘ x9’ E23 E7 Earth Room 645sqft, 25’ x 27’ x9’ B Fire Room 900sqft, 29’ x 31‘ x 9’ E1 E2 E3 E4 E5 E6 RUNWAY Water Room 2,700sqft, 40’ x 69’ x12’ BEG Pre-Function ~3,800sqft STORAGE / Outdoor >4,000sqft R MECHANICAL TV B E22 E8 Map Legend FIREPLACE E24 E25 E26 E27 E28 E29

& COUCHES HARVESTER S W Water Table P Power Outlet MIC E21 E9 TV TV Monitor 1 23 4 5 6

RESTROOM AV TABLE AV Input P PFS R MIC Mic Podium MERCH PFS HQ STORAGE W E20 E10 W Water Fountain RAFFL E D&D GAMER GARAGE DOOR 7 89 10 11 12 AL TO SALE P Pole Sign LOBBY R Retractable Banner McCOY’S ART SHOW/ DELV E AUCTION BAR DOOR TO PATIO E30 E19 E11 RESTROOM 13 14 15 16 17 18

TV MINIS EARTH ROOM IRIS REGISTRATION 19 LOADING LIFT P E18 20 21 STORAGE / SETUP 23 24 25 DOCK MECHANICAL D&DAL HQ W BOARD 22 GAMES DOOR 26 27 28 W 29 30 31 E17 W SWAG

R R STORAGE / 45 46 47 48 MECHANICAL MIC STORAGE / E16 E14 E13 E12 E12 MECHANICAL GAME LIBRARY ENVOY E15

CON PHOTO BACKDRO P B 49 50 51 52 AV AV 240 AV

B NO ACCESS NO ACCESS NO ACCESS 57 58 59 60 61 62 53 54 55 56

OPEN GAMING HoR MEN’S ROOM

W AV W 63 64 65 66 67 68 WOOD ROOM WOMEN’S ROOM HoR WC

AV METAL ROOM ENTRANCE

PHOTOS

ARTEMIS BRIDGE SIMULATOR

LILY Questions? PAD

Directions,POOL pricing, and completeLOWER exhibitorLEVEL terms and conditions are available online at https://midwestgamefest.org/ exhibitors or contactTADPOLE our Exhibitor Coordinator at [email protected].

[email protected] @MidwestGameFest facebook.com/MidwestGameFest MIDWESTGAMEFEST.ORG