City of Powell River
2012 ANNUAL REPORT Table of Contents
Community Profile ...... 1 Our Home ...... 2 Mayor and Council ...... 3 Mayor’s Message ...... 4 Chief Administrative Officer’s Message ...... 6 Council Portfolios and Committee Appointments ...... 7 Council/Senior Management ...... 8 Roles and Responsibilities ...... 9 Bylaws and Policies ...... 10 Objectives, Measures and Accomplishments ...... 12 Administration Department (including Bylaw Enforcement and Human Resources) ...... 19 Development Services Department ...... 21 Engineering Department ...... 23 Financial Services Department ...... 27 Fire and Emergency Services Department ...... 29 Operational Services Department ...... 33 Parks, Recreation and Culture Department ...... 36 Public Library ...... 41 Declaration of Disqualification ...... 44 Permissive Tax Exemptions ...... 45 Capital and Projects ...... 48 Municipal Objectives and Measures for 2013 - 2014 ...... 52 Financial Statements ...... 68
Community Profile
Hulk – Townsite
Located on the upper Sunshine Coast of British Columbia, Powell River View from Brooks Secondary School offers a mix of urban and rural living in a naturally beautiful setting. Surrounded by mountains, lakes, natural forest and the ocean, Powell River offers something for every outdoor recreation enthusiast. Powell River has a vibrant Arts and Culture community and hosts world class festivals and events. Whether you are hiking the Sunshine Coast Trail, taking in the International Kathaumixw Choral Festival, bonding with friends and family at Willingdon Beach, or connecting with the world in your home office, Powell River is a great place to live, work and play.
1 Our Home
2 Mayor and Council
Mayor David J. Formosa
Councillor Councillor Councillor Russell Brewer Debbie Dee Maggie Hathaway
Councillor Councillor Councillor Myrna Leishman Chris McNaughton Jim Palm
3 Mayor’s Message
To the Citizens of Powell River:
The year 2012 was a transition year for the City of Powell River. With the bulk of $34 million of capital projects completed in 2011, Council’s focus turned to corporate and strategic planning. Council is committed to providing quality services to the community in a manner that promotes economic, environmental, social health and well-being for the community now and in the future, while striving to live within our means.
In 2012 Council completed preliminary discussions regarding strategic priorities. Establishing strategic priorities sets the foundation for the Annual Report where we must identify our objectives and the measures used to determine our progress. Council discussed six key strategic priorities and, moving into early 2013, we held an interactive session with the public to discuss the proposed priorities. We expect to complete the strategic planning process in 2013. Confirmation of our strategic priorities will determine Council’s work plan for the remainder of our term.
We remain focussed on pursuing economic opportunities and investigating new income streams to alleviate the burden on our taxpayers. We have approved the Mayor’s Task Force on Economic Revitalization with the mandate to create an economic revitalization plan for Council’s consideration by end of August 2013. With our partners, the Sliammon First Nation, we are investigating the feasibility of a community run of river hydro electric generation project at Freda Creek. In 2012 we approved a new Agreement in Principle with Catalyst Paper Corporation which continues with our objectives to secure the future economic health of the City. We recognize that arts, culture, sport, and recreation can significantly contribute to our economy. Council approved funding to the Powell River Regional Economic Development Society and Tourism Powell River to proceed with the recommendations found in the 2012 Powell River Arts and Culture Initiative and the Powell River Sport and Recreation Tourism Strategy Reports. We maintain our “open for business” commitment. In 2012 the Business Licence Bylaw was amended to streamline licensing categories and fees. In addition, the City signed up as a BizPal partner to provide online permit and licence information for business development.
We have embarked on a review of our Official Community Plan. The Plan will guide development and land use in Powell River for years to come. In keeping with the principles set out in the Sustainability Charter, the new plan is called the Sustainable Official Community Plan (SOCP) to reflect the importance of setting guidelines to achieve a vital, thriving and sustainable Powell River. The SOCP review is a public process and we encourage all citizens to participate in creating a vision for the future of Powell River. Concurrent with the SOCP, the City is working with BC Hydro and FCM Partners for
4 Climate Protection to meet Milestone 3 requirements for community wide energy and emissions to guide our community into a lower-carbon future.
Council has identified the importance of managing our vital assets and infrastructure now and into the future. In 2012 we adopted an Asset Management Policy to provide guidelines to maintain and manage the City’s assets. Through the Asset Management Steering Committee we are proceeding with the development of a comprehensive asset management plan and strategy for years to come.
On behalf of Council I wish to express our appreciation to our community. To our diligent City workers, tireless seniors, generous volunteers, concerned citizens – thank you for your dedication, involvement and participation. Together as a community we have the strength to overcome our challenges and work collaboratively to ensure a secure future for generations to come.
I am honoured to be in your service.
God Bless,
Mayor David J. Formosa
Mayor Formosa presenting Dr. Robert Thirsk with Freedom of the City - September 6, 2012
5 Chief Administrative Officer’s Message
To the Citizens of Powell River:
2012 has been a year of change and progress for the City of Powell River staff as well.
In August, the Chief Administrative Officer Stan Westby moved to a similar position with the City of Whitehorse and the Manager of Engineering Services Richard Stogre retired. Subsequently, Mac Fraser assumed the duties of Chief Administrative Officer and Tor Birtig became the Director of Infrastructure Services. The creation of the Infrastructure Services department brought together the previously separate areas of Operations and Engineering with a view to ensuring operational and strategic infrastructure management in a challenging economic environment. This work is most evident in the advancement of an Asset Management Plan that is on schedule to be complete by the end of 2013. This plan will inform and influence the future decisions of the municipal Council with respect to water, sewer, storm drainage, facilities and road systems and thereby responsibly manage the challenging future costs associated with this aging infrastructure. Concurrently, major capital projects of the Haslam Lake Water Reservoir, the Westview North Harbour and the Westview Wharf were completed to serve the residents of Powell River for many years to come.
These projects involved a high level of professionalism and, as such, are an excellent example of the high quality of work being done by all municipal staff. Whether saving lives and buildings through Fire Protection Services, contributing to our high quality of life through Parks, Recreation and Cultural Services, planning the future of our community through Planning Services, operating and maintaining the municipal infrastructure through Infrastructure Services, accountably managing the taxpayers money through Financial Services or overseeing the municipal business through Administrative Services, the staff of the City of Powell River are dedicated to the best possible service to our community.
But we can, and will, do better. 2012 saw the major industry in Powell River, Catalyst Paper, exit receivership with a new focus and energy in a changing economy. The City of Powell River is also adapting to economic challenges that include regional and local economic uncertainty, rising transportation costs, decreasing tax assessments and associated tax revenues and shifting demographics. Through collective strategic management and individual commitment, the municipal public servants of the City of Powell River are proactively improving their community and the quality of life of all residents. 2012 was a good year and 2013 will be even better!
Sincerely,
Mac Fraser Chief Administrative Officer
6 Council Portfolios and Committee Appointments
Mayor David J. Formosa Intergovernmental Relations Regional Emergency Executive Committee Powell River Community Forest Ltd. - liaison Mayor’s Task Force for Economic Revitalization - Chair
Councillor Russell Brewer Parks, Recreation and Communities in Bloom, Planning, Environment and Climate Liquid Waste Management Steering (Stage 3) Committee Westview Waterfront Project Committee Community Sustainability Committee Alternate Municipal Director to Powell River Regional District Board
Councillor Debbie Dee Arts, Culture, Library, Transit Corporate and Community Industry Development, Airport, Small Business, Agriculture, Forests and Land (* Share with Councillor McNaughton) Powell River Regional Economic Development Society - liaison Community Advisory Group to Western Stillwater and Island Timberlands - liaison Catalyst Community Stakeholders Committee - liaison Liquid Waste Management Steering (Stage 3) Committee Mayor’s Task Force for Economic Revitalization
Councillor Maggie Hathaway Public Safety and Emergency Planning, Tourism, which includes regular, cultural, medical, ecotourism, adventure Tourism Powell River - liaison Liquid Waste Management Steering (Stage 3) Committee Westview Waterfront Project Committee Municipal Director to Powell River Regional District Board Regional Emergency Executive Committee
Councillor Myrna Leishman Community Health Services, which includes: Social housing, affordable housing, homelessness, social development, accessibility, inclusiveness, seniors, community health and citizens services; Museum and Heritage Sustainability Planning Liquid Waste Management Steering (Stage 3) Committee Community Sustainability Committee Alternate Municipal Director to Powell River Regional District Board
Councillor Chris McNaughton Finance, Sustainability Planning Corporate and Community Industry Development, Airport, Small Business, Agriculture, Forests and Land (* Share with Councillor Dee), Harbours, Ferries, Waterfront Development Community Futures Development Corporation - liaison Catalyst Community Stakeholders Committee - liaison Powell River Regional Economic Development Society - liaison Community Sustainability Committee - Chair Liquid Waste Management Steering (Stage 3) Committee Westview Waterfront Project Committee - Chair Mayor’s Task Force for Economic Revitalization
Councillor Jim Palm Children and Youth Relations, Literacy, Healthy Living and Sport, Public Works, Infrastructure, Water Quality Liquid Waste Management Steering (Stage 3) Committee – Chair Asset Management Steering Committee – Chair Municipal Director to Powell River Regional District Board MAYOR AND COUNCIL
Mayor David Formosa Councillor Russell Brewer Councillor Debbie Dee Councillor Maggie Hathaway Councillor Myrna Leishman Councillor Chris McNaughton Councillor Jim Palm
SENIOR MANAGEMENT
Chief Administrative Officer Mac Fraser
City Clerk Director of Financial Services Director of Fire and Emergency Services Director of Infrastructure Services Director of Parks, Recreation and Culture Manager of Development Services
8 Roles and Responsibilities -- as established by the Community Charter
Council as a Governing Body The members of a municipal council are the mayor and councillors The powers, duties and functions of a municipality are to be exercised and performed by council No one member of council has the authority to make commitments or act on council’s behalf unless authorized by council Council has a duty of procedural fairness, which includes a reasonable opportunity to be heard and a duty to remain unbiased
Council Responsibilities To consider the well-being and interest of the municipality and its community To contribute to the development and evaluation of the policies and programs of the municipality respecting its services and other activities To participate in council meetings, committee meetings and meetings of other bodies to which the member is appointed To carry out other duties assigned by the council To carry out other duties assigned under the Community Charter, the Local Government Act or any other Act
Chief Administrative Officer The Chief Administrative Officer is the link between council and staff. Legislated duties include: The overall management of the operations of the City Ensuring that the policies, programs and other directions of council are implemented Advising and informing the council on the operation and affairs of the City
Corporate Officer (City Clerk) The Corporate Officer is the link between the public, staff and council. Legislated duties include: Ensuring that accurate minutes of the meetings of the council and council committees are prepared and that the minutes, bylaws and other records of the business of the council and council committees are maintained and kept safe Ensuring that access is provided to records of the council and council committees as required by law or authorized by the council Administering oaths and taking affirmations, affidavits and declarations required to be taken under this Act or any other Act relating to the City Certifying copies of bylaw and other documents as required or requested Accepting, on behalf of council or the City, notices and documents that are required or permitted to be given to, served on, filed with or otherwise provided to the council or the City Keeping the corporate seal, if any, and having it affixed to documents as required
Financial Officer The Financial Officer is responsible for the local government’s finances. Legislated duties include: Receiving all money paid to the City Ensuring the keeping of all funds and securities of the City Investing City funds, until required, in authorized investments Expending City money in the manner authorized by council Ensuring that accurate records and full accounts of the financial affairs of the City are prepared, maintained and kept safe Exercising control and supervision over all other financial affairs of the City
9 Bylaws and Policies Adopted in 2012
Zoning Bylaw 2100, 2006 Amendment Bylaw Zoning Bylaw 2100, 2006 Amendment Bylaw 2310, 2012 – to rezone parcel located at 6375 King 2321, 2012 – to amend Section 10.8 Milltown Avenue from NT: Institutional to RA1: Residential Centre, Sub Section 10.8.3 Permitted Use to Agricultural include a line for a restaurant
South Harbour Rates and Regulations Bylaw Parks, Recreation and Culture Fees and Charges 2311, 2012 – to establish rates and regulations for to establish fees and charges operation of the South Harbour Bylaw 2322, 2012 – for the use of City facilities and services offered by
the Parks, Recreation and Culture Department Council Procedure Bylaw 2115, 2006,
Amendment Bylaw 2312, 2012 – to change the meeting time for Committee of the Whole to 1:00 Business Licence Bylaw 2226, 2012 Amendment pm on the first Thursday of each month and to Bylaw 2325, 2012 – to amend the Business Licence 9:00 am on the third Thursday of each month and Bylaw by replacing Schedule A: Licence Fees cancel the meeting if it falls on a statutory holiday Animal Control Bylaw 1979, 2003 Amendment Parking Lot Bylaw 2313, 2012 – to regulate motor Bylaw 2328, 2012 – to amend the Animal Control vehicle parking in City parking lots Bylaw regarding public nuisances and pigeons
Willingdon Beach Campsite Bylaw 2106, 2006, Tax Exemption Bylaw 2329, 2012 – to exempt Amendment Bylaw 2314, 2012 – to amend the various organizations from certain taxes for the rates for Willingdon Beach Campsite 2013 taxation year
Annual Tax Rate Bylaw 2315, 2012 – for the Tax Exemption Bylaw 2330, 2012 – to exempt levying of tax rates for City, Hospital and Regional various organizations from certain taxes for the District purposes for 2012 2013 taxation year
Waterworks Regulations and Rates Bylaw 2316, Tax Exemption Bylaw 2331, 2012 – to exempt 2012 – to provide for the installation, operation various organizations from certain taxes for the and management of the City waterworks system 2013 taxation year and collection of rates and charges for water City of Powell River Tax Exemption Bylaw 2250, Sewage Treatment and Disposal Systems Charge 2009, Amendment Bylaw 2332, 2012 – to amend Bylaw 2317, 2012 – to establish frontage tax rates the Tax Exemption Bylaw by striking out section 2 for the repayment of construction costs and (n) Unitarian Fellowship of Powell River operation costs of the city sewage treatment and 6826 Cranberry Street disposal system Animal Control Sewer User Rates Bylaw 2318, 2012 – to impose a Bylaw 1979, 2003 fee for use of the City sanitary sewer system Amendment Bylaw 2334, 2012 Sewer Collector System Bylaw 2319, 2012 – to – to amend the establish a frontage tax and charges for sewer Animal Control collector system Bylaw to include reference to Five Year Financial Plan Bylaw 2320, 2012 – for poultry the period 2012 to 2016 inclusive
10 Council Policy 231 – Communication Council Policy 246 – Asset Management A policy to ensure a consistent, coordinated pro- A policy to involve the entire organization active, transparent and responsive approach in regarding the application of sound technical, communication with the public social and economic principles that consider present and future needs of users and service from Council Policy 245 – Water Conservation the asset A policy to implement water conservation measures in order to reduce the consumption of water
11 Objectives, Measures and Accomplishments
ECONOMIC DEVELOPMENT
PARTNERSHIPS – SCHOOL DISTRICT 47, POWELL RIVER REGIONAL DISTRICT, OBJECTIVE SLIAMMON FIRST NATION, VANCOUVER ISLAND UNIVERSITY Identify and participate in partnerships to diversify and strengthen local Measures economy
Approved formation of Mayor’s Task Force for Economic Revitalization Extended Service Agreement with Powell River Regional Economic Development Society (PRREDS) Provided funding to PRREDS to administer Powell River Arts and Culture Initiative Accomplishments Entered into partnership with Sliammon First Nation to investigate proposed run-of-the-river hydroelectric generation project at Freda Creek Formed Powell River Power Development Corporation to hold the City’s 50% share of Freda Creek Community Hydro Partnership
OBJECTIVE SUSTAINABLE GROWTH AND FINANCIAL VIABILITY Participate in Community Sustainability Charter Establish a regional growth strategy Measures Incorporate green initiatives into operational procedures and include public education process
Participated in Bike to Work Week Approved working with BC Hydro and FCM Partners for Climate Protection to meeting Milestone 3 requirements for community wide energy and emissions Presented submission regarding proposed federal electoral boundary change suggesting keeping the Powell River area with the Sunshine Coast Accomplishments Resolved support for FCM work to change the terms of the comprehensive economic and trade agreement to protect the autonomy of municipal governments Resolved to continue working towards achieve provincial taxation ratio levels for Business Class tax to Residential Class tax Supported National Health and Fitness Day Provided nominations for persons to BC Ferry Advisory Committee
OBJECTIVE MAJOR INDUSTRIAL TAX SHIFT Measures Reduce tax burden for Class 4 Major Industrial and shift to other tax classes
Approved Catalyst Paper Corporation application for revitalization tax Accomplishments exemption for the 2013-2014 taxation year Approved new Agreement in Principle with Catalyst Paper Corporation
12 Objectives, Measures and Accomplishments
GOVERNANCE
RELATIONSHIP BUILDING – SLIAMMON FIRST NATION, OBJECTIVE POWELL RIVER REGIONAL DISTRICT, SCHOOL DISTRICT 47 Creation of regular meeting schedules Measures Review opportunities for partnerships and service agreements
Participant in Regional Emergency Preparedness Plan Resolved to discuss regional fire coverage with Regional District and Sliammon First Nation Accomplishments Joined School District 47 in becoming founding members of the Powell River Compassion Action Network Participated in Local Government Leadership Academy
City Hall
13 Objectives, Measures and Accomplishments
INFRASTRUCTURE
OBJECTIVE MAINTENANCE OF EXISTING INFRASTRUCTURE Identify, prioritize and carry out projects to maintain and improve the Measures City’s infrastructure and assets including roads, utilities, buildings, equipment and addressing accessibility issues
Approved Powell River Airport Apron and Taxiway Rehabilitation Project Applied for funding for Evergreen Theatre upgrades Awarded contract for Recreation Complex Concourse Roof Replacement Approved construction of second washroom at Sunset Park Approved Asset Management Program Project Outline Approved formation of Asset Management Steering Committee and Terms of Reference Committed to replace Wildwood Firehall Approved $295,000 in water capital projects funded from Water fees and charges Accomplishments Approved $353,000 in sanitary sewer capital projects funded from Sewer fees and charges Approved $80,000 in storm sewer capital projects funded from Sewer fees and charges Approved $113,400 for equipment capital projects funded from Equipment Reserve Approved $115,000 in building capital projects funded from Building Reserve Awarded contract for Phase 4 of Airport Safety Management Manual Approved $10,000 funding for geotechnical testing on Airport runway funded from Airport Reserve Account
OBJECTIVE SUSTAINABLE PAVEMENT MANAGEMENT Establish a suitable level of funding and seek out funding opportunities to Measures ensure sustainability in the City road system
Accomplishments Awarded 2012 Pavement Rehabilitation Project to BA Blacktop
OBJECTIVE INCREASE PUBLIC TRANSIT Upgrade City transit system to meet the needs of the public and to Measures encourage more ridership
Provided transit service for annual Film Festival, Legion candlelight vigil, Accomplishments Earth Day, Fall Fair, Blues Festival
OBJECTIVE WATERFRONT DEVELOPMENT
14 Measures Commence waterfront development project
Approved additional funding for Seawalk extension project to connect new South Harbour expansion to Wharf at Westview Awarded contract for Waterfront Timber Seawalk and Bridge design Accomplishments build Approved $120,000 from Community Works Fund for South Harbour Seawalk and Seawalk Habitat
Airport
15 Objectives, Measures and Accomplishments
PLANNING
OBJECTIVE MANAGED DEVELOPMENT Follow the principles set out in the Official Community Plan Measures Review current development bylaws and consider other opportunities to achieve development objectives
Approved a public consultation event to discuss land use concept for City property located at Marine Avenue and Alberni Street Awarded contract for Sustainable Official Community Plan review Approved Development Variance Permit 163 to facilitate accessory building on residential property Approved Development Variance Permit 164 to facilitate construction of a new residential dwelling Approved Development Permit 164 to permit façade improvements to Accomplishments existing commercial building Approved Development Variance Permit 165 to facilitate Catalyst property subdivision Approved Development Variance Permit 166 to enable construction of a new single family dwelling Approved Development Variance Permit 167 to enable construction of a new single family dwelling Issued Development Variance Permit 170 for 5776 Marine Avenue (former Regional District office) to facilitate residential use
OBJECTIVE SUSTAINABILITY CHARTER Follow the principles set out in the proposed Sustainability Charter to Measures achieve social, cultural, environmental and economic sustainability in the Powell River area
5% increase to sewer fees and charges 10% increase to water fees and charges 3.8% residential tax increase; 1% business tax increase Signed on to Vision for a New Energy Future Applied for funding for Sustainable Official Community Plan process Amended Business Licence Bylaw to streamline licensing categories and fees Accomplishments Amended Animal Control Bylaw to permit urban poultry keeping Applied for grant funding for development of Green House Gas Reduction Plan Contributed funding for 2nd Annual Blues Festival Contributed funding for Blackberry Festival Resolved to not support an incineration facility in Powell River Approved participating in FCM Partners for Climate Protection Approved $630,000 of Powell River Community Forest dividend funding 16 for community projects Hosted Celebration Station for Bike to Work week Provided operating and in-kind funding to Powell River Museum and Archives Association Provided capital and operating funding to Powell River Public Library Resolved support for UBCM initiative regarding investing in cycling infrastructure in rural communities Supported creation of Auditor General for Local Governments Approved new 3 year agreement with Powell River Academy of Music to provide cash and in-kind grants for Spectacular Summer Music Series and International Choral Kathaumixw
5776 Marine Avenue
17 Objectives, Measures and Accomplishments
SERVICE DELIVERY
OBJECTIVE EFFICIENCY REVIEW Implement efficiencies in City operations that provide a reasonable service Measures level at an acceptable cost to the taxpayer
Received City of Powell River General Operations, Service Delivery and Organizational Review Received draft City of Powell River Corporate Plan Presented draft City of Powell River Corporate Strategic Plan Awarded contract for upgrades to City wide area network Approved staff World Host training Approved City of Powell River as Biz Pal partner to provide online permit Accomplishments and licence information for business development Approved $12,000 funding for training City staff in Risk/Hazard Assessments and Safe Work Procedures, funded from Health and Safety Reserve Resolved formation of Service Review Committee Reduced City operations to address budget shortfall without further taxation increase to taxpayers
OBJECTIVE WATERMAIN REPLACEMENT PROGRAM Establish a comprehensive replacement program to ensure acceptable Measures standard of water provided to taxpayers
Awarded Water Supply Main Replacement contract Approved watermain replacement on Manson Avenue Accomplishments Commenced Watermain Construction Project for Townsite to Wildwood interconnecting
OBJECTIVE DRINKING WATER PROTECTION Apply for infrastructure grants to ensure drinking water meets required Measures standards
Approved additional funding for Drinking Water Improvement Project Accomplishments Approved Council Policy 245 Water Conservation
OBJECTIVE NEW LIBRARY Review potential sites for library and report to Council with Measures recommendation Resolved to support Library Board fundraising efforts for a new library at Willingdon south Accomplishments Resolved commitment to hold a referendum on the question of building a new library prior to approving new library construction.
18 Administration Department
Provided administrative services to Mayor and Council and other departments in policy development, statutory requirements, and public communication needs
Responded to 17 Freedom of Information requests, including a public request for review to the Office of the Information and Privacy Commissioner, and numerous routine requests
Website upgrade underway
Provided Bylaw Enforcement support for parking violations, animal control, illegal land use issues, backyard burning, unsightly premises, noise complaints, legal matters and policy development.
Human Resources Department
Posted and awarded 42 different City jobs internally and externally
Joint Job Evaluation Project ongoing
Provided training for Joint Occupational Health and Safety Committee members
Provided World Host training for employees
Exempt Staff Policy review in progress
Training and Development policy review in progress
Annual Internal Safety Program COR Audit completed
19 Administration – Organization Chart
20 Development Services
Development Experienced slow development year with minimal number of Development Permits and Development Variance Permits processed New mini‐storage facility with affordable housing 6‐plex, façade improvements for new coffee shop with roasting facility, upgrade and addition of second storey for boat service and repair building Processed several minor setback variances as well as variances to waive infrastructure requirements for Catalyst subdivision, and construction of new dwelling Processed five new subdivision applications; no new lots created in 2012
Building Processed 95 building permits for a total construction value of $6,100,600 Of the 95 permits, 20 new single family dwellings were constructed with a total construction value of $3,709,000 Commercial building permits totalled $392,000
Business Licensing 72 Business Licences issued in 2012 Total of 796 active Business Licences
Bylaws Rezoning and OCP redesignations for an affordable housing development with mini‐storage facility, the Regional District Office conversion to a single family dwelling use and housekeeping to reduce the side setback in R zones and allow restaurant use in MC zone. Completed a Business Licence Bylaw amendment to add wne tiers with associated fees Various housekeeping text amendments to the Building Bylaw Animal Control Amendment Bylaw to allow the keeping of up to 3 poultry on R zoned lots Projects Rewrite of OCP to create a Sustainable Official Community Plan; hired the Arlington Group to oversee development of plan and public consultation process Worked with BC Hydro to complete a community energy and emissions plan for corporate and community emissions Carbon Neutral ACTION Plan Completed Carbon Neutral Action Plan to achieve Milestones 1 to 3 of the Federation of Canadian Municipalities’ Partners for Climate Change initiatives
21 Development Services – Organization Chart
22 Engineering Services
Projects designed in-house by Engineering Constructed by Public Works
Manson Watermain Replacement Willingdon Avenue Storm Main Upgrade
Asset Management
The Mayor and Council recognized the need to undertake long-term financial planning for the well- being of the City’s financial situation and gave specific direction to the Engineering Department to begin a program of Asset Management. Asset Management will enable the City to make sound technical, social and economic decisions on the management of their asset infrastructure.
• Established Asset Powell River Projected Operating and Capital Expenditure Management Steering (Water Supply_S1_V5) Unfunded Renewal Funded Capital Renewal Maintenance Operations Budget Expenditure Committee – Appointment $4,500
of members, adoption of $4,000
Terms of Reference $3,500
• Council approval of Asset $3,000 Management Program $2,500 Project Outline $2,000 • Established Council Policy $1,500 246 – Asset Management $1,000 $500 Policy $0 • Defined Level of Asset 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 Management Practice at a Core level of practice.
23 Sidewalk Development Program
Burnaby Street Courtenay Street • Joyce to Michigan • Marine to Willingdon
Fernwood Avenue (not pictured)
Seawalk Northern gravel section adjacent to South Harbour. Wharf at Westview to old barge facility.
24 South Harbour Upgrades
Following completion of the South Harbour Expansion Project in 2011, upgrades continued in 2012.
Curbing – old barge facility Dunegrass – seawalk entrance
Eelgrass Transplanting Sanitary Pump
Water
Drinking Water Week May 13 – 19, 2012 Community Water Challenge and water bottle giveaway Booth at the Powell River Home Show Celebrations coincided with UV Facility Grand Opening
25 Engineering Services – Organization Chart
26 Financial Services
Presented the proposed 2012-2016 Financial Plan which sets out the proposed revenues, expenditures, funding sources and transfers between funds to the public for consultation and to Council for adoption
Prepared the Consolidated Financial Statements. These statements were audited and, in the opinion of the auditors, present fairly in all material respects the financial position of the City of Powell River and the results of operations and cash flows for the year then ended in accordance with generally accepted Canadian accounting principles
Enrolled new participants in the Tax Prepayment Plan for the collection of property taxes and utility fees
Updated several hardware and software components of the City’s computer systems
Collected 97.5% of the 2012 property tax revenues and utility fees
Reviewed and presented Permissive Tax Exemption Bylaws to Council
Provided the financial management on several capital project grants
Submitted financial reports to various external organizations and government agencies
Provided financial analysis, information and recommendations to Council and other departments
Reviewed and presented recommendations on several Grants-in-Aid
Processed one application for a property that is situated inside the Tax Revitalization Area
27 Financial Services – Organization Chart
28 Fire and Emergency Services
Operations out; considerable time spent to facilitate this transition Auxiliary recruitment commenced; nine applicants to start in 2013 Fire Prevention Worked with the Building Department to obtain compliance with Fire Code regulations regarding fire protection systems and combustible materials Planning commenced for a new Participated in Literacy Week Forum Emergency Services facility; riparian and and Family Literacy Day events avian assessments were completed Facilitated fire extinguisher training for FD11 duty vehicle was replaced as per various community groups and City staff the equipment replacement program Promoted Burn Awareness Week with a Fire Apparatus Committee was formed Facebook campaign to prepare for the proposed Held child passenger seat education replacement of Fleet 1 in 2013 sessions for numerous community A server crashed erasing a significant groups and assisted parents and amount of data; additional staffing was grandparents with installation of seats required to address the backlog on a drop‐in basis Updated confined space protocols with Visited area schools and pre‐schools to municipal sewer crews educate on fire and life safety Renewed licenses of occupation for Participated in the Ages and Stages auxiliary organizations’ use of the Development Fair Cranberry Training Centre and the #3 Participated on the Needle Exchange Fire Hall Harm Reduction Committee Worked with BC Ferries to prepare a Played a lead role in coordinating and Fire Safety Plan for the North Island delivering the PARTY program Princess (Prevention of Alcohol and Risk Related Determined fire flows for Catalyst Trauma in Youths); held a live auto subdivision and hospital development; extrication demonstration collaborated with Engineering Services In collaboration with IAFF 1298, Fire to prepare a municipal fire flow map Safety House was presented to the Two significant apartment fires resulted district grade three classes; 232 in evacuation of residents for extended students were taught life saving periods techniques Structure fire at former Townsite Mall Assisted with St. John Ambulance on Ash Street babysitter camp Commenced full review of operational Celebrated Fire guidelines Prevention Week Researched alternate fire protection for with a Facebook development on Tanner Avenue campaign and Fire New mobile dispatch software arrived Hall open house Transitioned to a new community Job fest guest speaker for Vancouver alerting system due to a company buy‐ Island University
29 Training A full scale mutual‐aid drill was held Deputy Chief Peters with Malaspina Fire Department was awarded BC Fire Self Contained Breathing Apparatus Training Officer of the training was instructed to the North Year by the BC Fire Side Fire Department Training Officers’ Hosted a confined space training Association and the evolution from Dragger Canada with Justice Institute of BC City crews Staff participated in World Host training Incident Scene Management training Career captains attended Rapid Damage was attended at the Savary Island Fire Assessment course Hall Safe and effective scene management Emergency Planning (PRREP) was held as a multi‐jurisdictional New Regional Emergency Program training opportunity Coordinator hired in February Regular career and auxiliary monthly Emergency Executive Committee was training as per NFPA 1001 accreditation newly formed in November bringing a A high retention rate for the 2011 collaborative approach to emergency recruits was achieved; therefore, no management for the region new members were taken on enabling Subcommittee was formed for the department to focus on building emergency contingency planning for existing members’ skills week of July 1–7 (BC Bike Race, Firefighter Level I status was achieved Kathaumixw, and Sliammon’s Pulling by four new recruits and Firefighter II Together) status was obtained by three auxiliary Coordinated activities with Public Safety members. Fire Officer I accreditation Lifeline Volunteers was achieved by three career Celebrated Emergency Preparedness firefighters. Week in conjunction with Drinking Auxiliary members participated in a tour Water Week of both the Catalyst mill and Powell 4,442 participants registered for the River General Hospital Powell River Region for the Great BC Full scale drills were held focusing on Shakeout earthquake drill (October 18) the harbour, forestry and over the bank Attended a symposium on lessons rescue learned from the New Zealand Quake Department Chaplain attended a Emergency Management training training conference in St. Louis Introduction to Emergency Switched to Canadian Red Cross first aid Management; EOC Essentials and EOC accreditation standards Applied training
30
Statistics 2012 Incidents No. Responded to 830 incidents Structure Fire 14 Issued 3 Fireworks Permits Chimney Fire 7 Issued 4 Special Occasion Permits Mill Fire/Incident 2 Issued 235 Residential Backyard Burning Permits Alarms Activated 81 Completed 529 Company Building Inspections Boat/Ship Incident 1 Bush/Grass/Beach Fire 20 Electrical Incident 16 First Responder 525 Fuel Spill 2 Garbage Fire 1 Hazardous Material Incident 1 Investigation 42 Investigation/Burning 49 Motor Vehicle Incidents 38 Motor Vehicle Fire 1 Natural Gas/Propane Incident 10 Public Assistance 19 Rescue 1 GRAND TOTAL 830
31 Fire and Emergency Services – Organization Chart
Director of Fire and Emergency Services
Deputy Fire Chief Training/Operation Office Coordinator/Public Educator
Shift A - Captain Shift B - Captain Shift C - Captain Shift D - Captain
Firefighters (2) Firefighters (2) Firefighters (2) Firefighters (2)
Company 1 Company 2 Auxiliary Officers Auxiliary Officers
Auxiliary Auxiliary Firefighters Firefighters
32 Operational Services
Airport Apron Rehabilitation Project Airport Maintained airport grounds Airside Vehicle Operator Permit Training for 3 crew members Completed the Airport Safety Management System Manual Completed Apron Rehabilitation Project Completed Bravo paving Buildings Ongoing repairs and maintenance of City buildings including: Concourse Roof Replacement at the Complex, RCMP Cell block boiler replacement, RCMP installed closed caption video equipment Repaired Powell Lake floats Addressed safety items from annual workplace inspections Equipment Conducted commercial vehicle inspections on City fleet Ongoing maintenance and repair of City buses, vehicles and equipment Conducted crew training on new vehicles and equipment
33 North Harbour Replaced topper floats at boat launch Upgraded gate security Completed rain guarding adjacent to the parking areas
South Harbour Relocated old wharfinger’s office to old barge facility terminal Installed railing on barge terminal wharfhead Transit Reduced night service on transit routes
Sweeper truck cleaning a catch basin
Roads Removed, trimmed and cleaned up trees, branches and brush affecting roads, bus stops and ditches Snow removal and salting as needed Ongoing repairs and maintenance Completed numerous sidewalk repairs Provided traffic control and assistance to the BC Bike Race Installed new sidewalks on Burnaby, Fernwood and Courtenay Streets Utilities Installed 2 storm mains, 6 water services, 6 sanitary services, 6 storm services, 3 inspection chambers, and tapped 2 services Repaired 13 water services and 1 sanitary service Repaired 4 water main leaks/breaks, 1 sanitary main, and no storm mains Carried out directional hydrant flushing in Wildwood, Townsite and parts of Westview Maintained/inspected 636 hydrants Videoed storm and sanitary sewer mains Carried out weekly, quarterly and annual water testing Replaced Manson Avenue watermain north of Barnet Street
34 Operational Services – Organization Chart
35 Parks, Recreation and Culture Department
Registered Recreation Programs
Successful Health, Wellness, Lifestyle and Cultural Courses
New Fun Fitness Just For Girls New Parent and Child Yoga New Art Programs For Adults New Pre and Post Natal Yoga Programs New Tai Chi Course Purchased 4 Table Tennis Tables, Racquets and Balls o Offered Table Tennis Lessons and Drop In Play for Children and Adults nd o Held 2 Annual Table Tennis Tournament
36
Arena Special Events – Fun for the Whole Family
Halloween Monster Skate Laser Light Video Skate Holly Jolly Family Skate Winter Wonderland Rock the Rink Skate 2 Community Garage Sales
New Collaborative Summer Camp Program
Westwind Learning Centre PRACL
Community Events – Planned and Facilitated
Easter Egg Hunt at Willingdon Beach 2nd Spot Prawn and World Ocean’s Day Festival held at the Wharf at Westview National Health and Wellness Day held at Timberlane Track Seedy Saturday
Theatre – Community Use
Entertainment Concerts Fairs
The Legendary Platters Hospital Auxiliary Led ZepAgain Celebration Of Cultural Diversity Fab FourEver 5 Local Craft Fairs The Trailer Park Boys Chilliwack Every Woman’s Conference Discovery Channel TV Show
37 Health Powell River Kings Powell River Minor Hockey Annual Flu Clinic Powell River Figure Skating Club Success by 6 Program 7 Commercial Hockey Teams Tla’Amin Community Health Services Roller Derby Oasis Clinic Bonspiel
Education Aquatic - Community Use
Read For The Top Assumption School Christmas Concert Provided 2012 swim lessons (1134 Grade 12 Graduation Ceremonies children registered) resulting in revenues of $54,562.43 Culture Re-certified 6 aquatic staff as Red Cross instructors
Held 2 sponsored community swims Festival Of The Performing Arts (Quality Foods and Tim Horton’s) S.O.A.P. Sliammon program (Strong Medicine) Kathaumixw resulting in revenues of $13,182.35 Vocal Summit School District weekly lessons for special Sheridan Dance Academy education students Laszlo Dance Studio School District lesson bookings 3 hours Powell River Idol per week Far Off Broadway Productions Aquatic club rental (3 ½ months) Theatre Now! Productions resulting in revenues of $8,573.21 Film Festival Special Olympic Swim meet January 15 Powell River Minor Hockey Awards and practices twice per week Night
Jehovah Witness Conferences
Carols by Candlelight
Business Award dinner RCMP Regimental Ball BC Bike Race Pacific Salmon Foundation Dinner Remembrance Day Celebration Grand Launch Trailriders Event
Arena - Community Use
Rotary Bike Rodeo Preschool Fair Home Show Hike Participants Grade 12 Graduation Ceremonies
38 Skate Park
Eric St. Pierre…
Konane Laureta…
David Rebantad…
39 Parks, Recreation and Culture Services – Organization Chart
40 Public Library
A vital resource leading the community with innovative information experiences for discovery, connection and social enrichment
Overview The Library is a public educational, cultural With lots of input from the community, the and recreational resource at the heart of Board completed a design concept for the Powell River where all can experience new Library at Willingdon South; details are limitless access to all forms of information. published at www.powellriverlibrary.ca. It’s a place to experience the joy of reading, The Board and CUPE Local 798 renegotiated to discover new ideas and express their collective agreement, initiating a creativity. The Library is a municipal library brand new staff organization that is better according to the Library Act of British suited to future Library innovation. Columbia; it is governed by a Board of Trustees appointed by the City Council and The number of items circulated by the also includes representatives appointed by Library increased slightly in 2012, reflecting the Powell River Regional District. The City the fact that our Library, like libraries right approves the Library’s budget and is its across North America, continues to be a largest single funder. very busy place. Expanding information format choices seem to create more, not 2012 Highlights fewer demands for Library service. Visits to We had a great year full of exciting activities our website increased, reflecting the fact and programs for everyone. We ran more that people can transact certain Library memoir writing courses for seniors and this business on their own computers. The program continues to be well-subscribed. Library continued to improve its collections, Our Read to Seniors Program at local care including more eBook offerings, making facilities continued to be a success. them more relevant, attractive and vibrant Another visit from travelling puppeteers for everyone. paid for by IslandLink Library Federation produced multiple shows for happy children In short, the Library continued its steady and their parents in the summer. A Whoop- progress toward creating Powell River’s di-doo storytelling event for adults was well library for tomorrow, a place where friends attended in a wonderful room at the and neighbours gather, where learning and Rodmay. Norden the Magician put on some literacy are cool, where families are great shows for kids in June. Our Summer entertained and enriched, and where your Reading Program was well attended. Spirit own information experience is supported Bear Activist Simon Jackson addressed a full by technology that flows seamlessly house of Brooks students at the Max through it all. Cameron Theatre in October. Prominent children’s authors visited local schools. And many other great events and programs were produced by the Library. The Books on Wheels program grew even more; it delivers Library materials to people who can’t easily get to the Library on their own.
41
Volunteers Heather and Alison get ready for Books on Wheels deliveries
42 Public Library – Organization Chart
43
Declaration of Disqualification
City of Powell River City Hall – MacGregor Building 6910 Duncan Street, Powell River BC V8A 1V4 Tel 604 485-6291 Fax 604 485-2913 www.powellriver.ca
No declarations or disqualifications were made against individual Councillors in the year 2012.
______Marie Claxton, CMC City Clerk
44
2012 Permissive Tax Exemptions
2012 Property Description Exemption
Townsite Heritage Society of Powell River - 6211 Walnut Street 2,680
Powell River Historical Museum & Archives Association - 4790 & 4798 Marine Ave. 32,447
Timberlane Barracks Committee, Scouts of Canada, Powell River Fine Arts Assoc. and Timberlane Rancho Hall Society - 5393, 5395, 5399, 5401 Timberlane Avenue 11,022
Senior Citizens Association of BC Branch #49 Powell River - 6792 Cranberry Street 8,191
Powell River Regional District - St. John Ambulance - 5907 Arbutus St. 9,251
Powell River Association for Community Living - 6831 Artaban Street 25,612
Powell River Association for Community Living - #201-4675 Marine Avenue 15,215
Powell River Association for Community Living - 7055 Alberni Street 12,433
Powell River Italian Community Club - 5866 Lund Street 8,197
Powell River Bon Accueil Society - 5110 Manson Avenue 11,481
Powell River Academy of Music - 7280 Kemano Street 23,499
Westview Recreations Ltd. - 4752 Joyce Avenue 5,882
Westview Recreations Ltd. - 4746 Joyce Avenue 5,626
The Source Club Society Inc. No. 352495 - 4476 Cumberland Place 2,151
The Unitarian Fellowship of Powell River, Inc. S-9912 - 6826 Cranberry Street 1,028
The Unitarian Fellowship of Powell River, Inc. S-9912 - 6828 Cranberry Street 1,630
Powell River Regional Hospital District - 5000 Joyce Avenue 17,610
Powell River Regional Hospital District - Joyce Avenue 8,402
Vancouver Coastal Health Authority - 7105 Kemano Street 2,379
Powell River Sunset Homes Society - 4165 and 4167 Westview Avenue 12,168
Powell River Sunset Homes Society - 4156 Westview Avenue 1,244
Powell River Kiwanis Housing Society - 4923 Kiwanis Avenue 4,791
45 2012 Permissive Tax Exemptions (continued)
2012 Property Description Exemption
Powell River Kiwanis Housing Society - 4943 Kiwanis Avenue 7,702
Life Cycle Housing Society - 6637 Cranberry Street 330
Life Cycle Housing Society - 6635 Cranberry Street 332
Life Cycle Housing Society - 6633 Cranberry Street 335
Life Cycle Housing Society - 6631 Cranberry Street 319
Life Cycle Housing Society - 6649 Cranberry Street 338
Life Cycle Housing Society - 6651 Cranberry Street 326
Life Cycle Housing Society - 6653 Cranberry Street 326
Life Cycle Housing Society - 6655 Cranberry Street 309
Governing Council of the Salvation Army - 4500 Joyce Avenue 2,207
Jehovah's Witnesses - 4946 Manson Avenue 3,167
B.C. Association of Seventh Day Adventists - 4880 Manson Avenue 1,652
B.C. Association of Seventh Day Adventists - Manson Avenue 251
Foursquare Gospel Church of Canada - 4640 Manson Avenue 3,959
Westview Baptist Church - 3676 Joyce Avenue 3,749
Evangel Pentecostal Church - 5139 Manson Avenue 9,665
Westview United Church - 4440 Michigan Avenue 3,050
Faith Lutheran Church - 4811 Ontario Avenue 2,748
R.C. Archbishop of Vancouver - Alberta Avenue 2,422
R.C. Archbishop of Vancouver - Alberta Avenue 4,914
R.C. Archbishop of Vancouver - 7109 Glacier Street 5,924
Guru Arjan Dev Sikh Society of Powell River - 3850 Quadra Avenue 1,883
President of Lethbridge Stake (Church of Jesus Christ of Latter Day Saints) - 6952 Courtenay Street 3,075
46
2012 Permissive Tax Exemptions (continued)
2012 Property Description Exemption
Roman Catholic Archbishop of Vancouver - 6121 Lois Street 2,216
Glacier Park Bible Fellowship - 4620 Michigan Avenue 1,913
Synod of the Diocese of New Westminster - 6310 Sycamore Street 2,702
Powell River Curling Club - 5750 Crown Avenue 11,306
Westview Flying Club – 7508 Duncan Street 5,030
TOTAL $305,089
47 2012 Capital and Projects
2012 General Operating Fund Capital and Projects # FD11 GMC Pick Up 50,000 Airport Pavement Rehabilitation 2,236,437 Airport Timber Harvest 31,820 Asset Management Planning 1,362 Athletic Track 114,684 Barge Facility Habitat Compensation 15,000 Campsite Upper Washroom Renovations 17,500 Carpenter Shop East Wall Replacement 10,000 CaseWare Financial Statement Template 20,350 Complex Energy Retrofits 635,836 Complex Shower Valves 50,000 Computers and Software Replacement 56,104 Concept II Rower 2,000 Defibrillator 4,000 Electrical Pedestals 6,000 Equipment PEP Program 5,483 Field/Joyce Intersection 9,824 Garbage Truck Replacement 170,000 Garbage Truck Replacement 170,000 Greenhouse Gas Reduction Plan 8,000 Habitat Compensation 66,000 Home Run Fence 6,700 Homelessness Partnership 161,206 Infrastructure R&M Policy Development 12,210 Land Purchase for Sidewalk 6,000 New Firehall Planning 44,912 North Harbour 455,587 North Harbour Boat Ramp 61,533 Official Community Plan 164,300 OHS Risk Assessment and Safe Procedures 19,000 RCMP Boiler Replacement 35,000 RCMP Cell Upgrade 30,000 RCMP Closed Circuit TV 47,700 RCMP Jail Door 10,000 Recreation Complex - Exterior Doors 5,000 Recreation Complex Re-roof Concourse Area A 131,396 Replace Phone System at City Hall 31,000 Replace Unit 225 2000 GMC Flatdeck 45,000 Replace Unit 405 2000 Freightliner 246,280
48 Replace Unit 723 2002 Hustler Mower 55,000 Runway Bravo Upgrades 32,000 Runway Condition Report 10,000 Safety Management System Phase 4 Implementation 16,000 Seawalk Habitat Shoreline Enhancements 40,000 Self Contained Breathing Apparatus 39,000 Server 11,193 Service Review 3,994 Sidewalk Development Program 299,952 South Harbour 412,825 South Harbour Seawalk 274,000 Squatters Creek Engineering 17,822 ST Heart Rate Recumbent Cycle 3,400 ST Heart Rate Treadmill 15,000 Sunset Park Washrooms 15,000 Traffic Light Upgrades 16,632 Video Pipe Camera 2,357 Westview Avenue Pipe Replacement 25,000 Wharf at Westview 340,914 Wide Area Network 175,720
Total General Capital and Projects $6,999,033
2012 Water Operating Fund Capital and Projects
Cross Connection Control Implementation 30,000 Dead End Elimination 53,005 Drinking Water Improvements 453,013 Duck Lake Road Realign - Perimeter Fencing 11,227 Fire Hydrant Upgrade 10,000 Manson Watermain Replacement 100,000 Powell Lake Booster Pump 1,389 Replace Haslam Lake Feeder Main 150,000 SCADA Towers for Haslam UV Site and Aspen Booster Station 30,000 Sunset Washroom Water 2,000 Sustainable Environment Initiatives 9,873 Townsite Water Main - Pig Cast Iron Mains 185,000 Townsite Water Main Investigation 3,152 Uni-direct Flush Plan and Implementation 1,763 Water Main Replacement 50,000 Water Main Replacement Program - Asset Management 50,000
Total Water Capital and Projects $1,140,422
49 2012 Sewer Operating Fund Capital and Projects
Biosolids Long Term Strategy 45,404 City Green Initiative Rain Garden Complex 50,000 Co-treatment Study 50,680 Cranberry/Wildwood Flow Monitoring 50,000 Drainage Rehabilitation 10,635 Joyce Avenue Storm 45,567 Lift Station Upgrade Program 150,000 Lift Station Upgrades 146,102 Liquid Waste Management Plan 38,570 LWMP Stage 3 100,000 Master Drainage Plan 52,476 Pump Station-Power Backup (Churchman's Corner) 130,000 Sani Sewer Model Calibration 15,099 SCADA Improvements - Wireless 23,367 Sewer Asset Management 50,000 Sewer Sludge Bin 18,500 Storm Sewer Asset Management 30,000 Sunset Washroom Sewer Tie In 9,000 Sustainable Environment Initiatives 10,370 Water Meter Implementation Plan 30,000 Wildwood Lagoon Aerator 15,000 Willingdon Avenue Storm Replacement 63,900
Total Sewer Capital and Projects $1,134,670
Total Capital and Projects $9,274,125
50
2012 General Operating Fund Capital Funding
2011 Projects carried over to 2012 1,841,422 Airport Reserve 58,000 Borrowing 212,331 Building Maintenance Reserve 127,700 Community Forest Reserve 274,000 Community Works Fund Reserve 973,312 Computer Reserve 95,103 Deferred Revenue 228,958 Equipment Replacement Reserve 453,400 Field User Reserve 21,700 Grants 2,638,465 Health and Safety Reserve 19,000 Land Sale Reserve 6,000 Works and Services 49,642
Total $6,999,033
2012 Water Operating Fund Capital Funding
2011 Projects carried over to 2012 290,409 Borrowing 23,071 Reserves 100,000 Surplus 186,640 Water Revenues 540,302
Total $1,140,422
2012 Sewer Operating Fund Capital Funding
2011 Projects carried over to 2012 692,170 Sewer Revenues 442,500
Total $1,134,670
Total 2012 Funding for Capital and Projects $9,274,125
51 Municipal Objectives and Measures for 2013 – 2014
CITY OF POWELL RIVER STRATEGIC PRIORITIES
2013-2014 ______
May 16, 2013
52 Municipal Objectives and Measures for 2013 – 2014 City of Powell River
2013-2014 Strategic Priorities The goal of the City of Powell River Corporate Strategic Planning process is to identify and document the priorities of the Corporation for the remaining 2013-2014 term of Council, and to lay the foundation for the development of detailed longer-term work plans.
The strategic planning process will help to guide the City’s short term corporate decision-making, corporate work plan, and the budget implementation processes.
The draft City of Powell River Corporate Strategic Plan was developed at a strategic planning workshop held November 28 and 29, 2012, attended by Council members and key senior staff. The workshop focused on completing a number of key tasks including: . Roles and Responsibilities Review . Strategic Planning Review – (Establishment of the Corporate Vision Statement, Mission Statement, and Values was not undertaken for this mid-term assessment, but was discussed relevant to future comprehensive long-term strategic plans). . Identification of strategic priorities, projects and initiatives; and . Initial Prioritization of ongoing and new projects and initiatives. Discussion of community engagement process for strategic planning and next steps.
The 2013-2014 City of Powell River Corporate Strategic Planning document includes: . Corporate Vision . Corporate Mission . 2013-2014 Strategic Priorities Summary . 2013-2014 Ranked Project/Initiative List by Strategic Priority . Implementation Workbook
This document is a work in progress and represents a first step in setting out Council’s direction regarding a concrete work plan for the remainder of the term. This document is for discussion purposes and requires reduction to a realistic and achievable list of specific objectives and work plans for the remainder of the term. The approved list, including timelines, adequate resourcing and accountabilities should be regularly monitored and adjusted as appropriate. Appendices: Appendix 1: Attributes/Values Unique to Powell River Appendix 2: What is Expected from Staff Appendix 3: Summary of Flipcharts – Listing of Desired Objectives/Work Plans
53 Municipal Objectives and Measures for 2013 – 2014 City of Powell River
Corporate Vision Statement
A vision statement describes the future desired outcome for the Corporation of the City of Powell River.
The participants reviewed the Corporate Vision Statement, as contained in the Corporate Plan, as follows:
Vision
Our vision is a sustainable Powell River that provides for:
. Economic Diversity – a resilient economy.
. Social Well-Being – a vibrant, safe and healthy community.
. Healthy Environment – a diverse and healthy natural environment.
To deliver our vision, Council and staff will continue to work together in the spirit of cooperation and respect to provide sustainable high quality services to the Powell River Community.
54 Municipal Objectives and Measures for 2013 – 2014 City of Powell River
Corporate Mission Statement
The mission statement describes the fundamental purpose of the Corporation of the City of Powell River.
The participants reviewed a suggested Corporate Mission Statement as follows:
Mission
The Mission of the City of Powell River is to ensure the provision of quality services, in a manner that promotes prosperity and economic, environmental and social health and well-being for current and future generations, while living within our means.
55 Municipal Objectives and Measures for 2013 – 2014 City of Powell River
Strategic Priorities – Summary
Strategic Priority #1: Live Within Our Means The City will strive towards long-term financial sustainability and best practices in internal processes.
Strategic Priority #2: Governance The City will strive to develop comprehensive governance regimes supporting community cohesion, self- sufficiency and an informed and engaged citizenry.
Strategic Priority #3: Economic Revitalization Plan The City will facilitate, promote and develop community economic resiliency and vibrancy.
Strategic Priority #4: Sustainability The City will be a leader in increasing our environmental, social/cultural and economic sustainability.
Strategic Priority #5: Asset Management The City will follow best practices in asset management and seek to maximize capital utilization and stewardship.
Strategic Priority #6: Liquid Waste Management Plan The City will review with the community, adopt and implement a long-term Liquid Waste Management Plan
56 Municipal Objectives and Measures for 2013 – 2014
CITY OF POWELL RIVER STRATEGIC PLAN PROJECT/OBJECTIVES 2013-2014
The participants generated a comprehensive list of new objectives/work plans (Appendix 3). These projects were then grouped by assigned strategic priority. The results of this process are detailed in the tables below.
These strategic priorities and objectives should be viewed as a starting point for future strategic planning efforts, and may need to be added to and revised over the term. The information in the columns (i.e., Status, Timeline, Resources Required and Responsibility) are to be generated by staff for Council consideration and decision-making.
STRATEGIC PRIORITY #1: Live Within Our Means Staff Resources Desired Long Term Results Objectives/Work Plan Year of Action / Status Deadline Responsibility Required (Department) Strategic Taxation Level The City will strive towards - Catalyst Tax Revitalization 2013 - Program to be May 2014 Existing staff Finance long-term financial sustainability Extension developed and best practices in internal - Business Tax Ratio 2/1 2014 – Program to be May 2014 Existing staff Finance processes developed Union Negotiations 2013 - Program to be May 2014 Labour negotiator CAO developed Core Service/Operational Review 2013 - Program to be Dec 2013 Existing staff CAO developed Detailed Financial Plan based 2014 - Program to be May 2014 Existing staff Finance upon Asset Management Plan developed
Draft Budget by January Annually 2013 - annual budget process Dec 2013 Existing staff Finance
Ratification of Corporate Plan 2013 - In response to City April 2013 Existing staff CAO Council direction after Town Hall meeting in April 2013
57 Municipal Objectives and Measures for 2013 – 2014 STRATEGIC PRIORITY #2: Governance Staff Resources Desired Long Term Results Objectives/Work Plan Year of Action / Status Deadline Responsibility Required (Department) Regional Equity 2013 - Included in Core Service / Dec 2013 Existing staff CAO The City will strive to develop - Regional Participation Operational Review comprehensive governance regimes supporting community Sliammon Relationship 2013 - Ongoing project with Dec 2013 Existing staff and Development cohesion, self-sufficiency and an - Completion of Protocol PRRD and SFN municipal solicitors Services informed and engaged citizenry. Agreement Repair/Heal Corporate Morale/ 2013 - Underway May 2014 Existing staff CAO
Esprit de Corps
Community 2013 - Program to be developed June 2013 Existing staff and Administration Education/Outreach/ external contractor Engagement - Informed Open Decision- Making - Effective Communications - Community Group Partnerships
58 Municipal Objectives and Measures for 2013 – 2014 STRATEGIC PRIORITY #3: Economic Revitalization Plan Staff Resources Desired Long Term Results Objectives/Work Plan Year of Action / Status Deadline Responsibility Required (Department) Direct Flights to Oil Sands 2013 - Mayor’s Task Force on Aug 31, 2013 Existing staff CAO/PRREDS The City will facilitate, promote Economic Revitalization and develop community Tourism 2013 - Mayor’s Task Force on Aug 31, 2013 Existing staff CAO/PRREDS economic resiliency and Economic Revitalization vibrancy. Community Power 2013 - Feasibility study by Freda May 2014 Existing staff and CAO/PRREDS Creek Community Power Federal Gas Tax Advisory Board funding for consultants Economic Development 2013 - Mayor’s Task Force on Aug 31, 2013 Existing staff CAO/PRREDS - Outside Attraction, Economic Revitalization - Diversity - Jobs - PRREDS Role Build Out Waterfront 2013 - Design concept by June 2013 Existing staff Development Westview Waterfront Project Services Committee Smart City Technology 2013 - Included in OCP review Dec 2013 OCP review Development Services Twinning/Sister City 2013 - Researching for decision Mar 2013 Existing staff CAO/PRREDS to participate BC Ferries/Home Port 2013 - Mayor’s Task Force on Aug 31, 2013 Existing staff CAO/PRREDS Economic Revitalization Townsite Revitalization 2013 - Included in OCP review Dec 2013 OCP review Development Services Beautification 2013 - Development concept Feb 2014 Budget 2014 Parks, Recreation and Culture Airport Technology/Runway Mayor’s Task Force on Aug 31, 2013 Existing staff CAO/PRREDS Economic Revitalization Youth Family Opportunities Mayor’s Task Force on Econ Rev. Aug 31, 2013 Existing staff CAO/PRREDS
59 Municipal Objectives and Measures for 2013 – 2014 STRATEGIC PRIORITY #4: Sustainability Staff Resources Desired Long Term Results Objectives/Work Plan Year of Action / Status Deadline Responsibility Required (Department) 2013 - Ongoing implementation Dec 2013 PRREDS to CAO/PRREDS The City will be a leader in Arts and Culture of existing Arts Initiatives implement increasing our environmental, social/cultural and economic 2013 – Mayor’s Task Force on Aug 31, 2013 PRREDS to CAO/PRREDS sustainability Education Economic Revitalization implement
2013 - Ongoing implementation Dec 2013 Existing staff Sports and Recreation of existing Sports Initiatives Parks, Recreation and Culture Smart Growth 2013 - Included in OCP Review Dec 2013 OCP review Development Services Alternative Transportation 2013 - Included in OCP Review Dec 2013 OCP review Development Services Support Services 2013 - Program to be developed June 2014 Existing staff Administration - Low Income - Challenged OCP Implementation 2013 - Included in OCP Review Dec 2013 OCP review Development Services
60 Municipal Objectives and Measures for 2013 – 2014 STRATEGIC PRIORITY #5: Asset Management Staff Resources Desired Long Term Results Objectives/Work Plan Year of Action / Status Deadline Responsibility Required (Department) Library 2013 - Included in Asset Dec 2013 Existing Staff and Library Board The City will follow best practices Management Plan Library Board in asset management and seek to development maximize capital utilization and Fire Halls 2013 - Included in Asset Dec 2013 Existing staff and Fire Protection stewardship. Management Plan consultants as per Services development 2013 budget Relocate Museum 2013 - Included in Asset Dec 2013 To be determined Parks, Recreation Management Plan and Culture development Surplus Lands - Sale 2013 – Program to be Dec 2013 Existing staff Development developed Services - Lease 2013 – Program to be Dec 2013 Existing staff Finance developed Accessible City Facilities/Elevator 2013 - Included in Asset Dec 2013 Existing Staff and Infrastructure (Preliminary Design and Costing Management Plan Consultant Services Only) development
Acquisition of Crown Lots 8 and 9 2014 – included in WWPC final May 2014 Existing staff Development (east of museum) report Services Truck Routes 2013 - To inform OCP Review June 2013 Existing staff Infrastructure Services PRSC Land Acquisition 2013 - Negotiations with June 2013 Existing staff and Development Catalyst and Sliammon First municipal lawyers Services Nation Roads 2013 - Included in Asset Dec 2013 Existing Staff and Infrastructure Management Plan consultants as per Services development 2013 budget
61 Municipal Objectives and Measures for 2013 – 2014 STRATEGIC PRIORITY #5: Asset Management (continued) Staff Resources Desired Long Term Results Objectives/Work Plan Year of Action / Status Deadline Responsibility Required (Department) Water 2013 - Included in Asset Dec 2013 Existing Staff and Infrastructure The City will follow best practices Management Plan consultants as per Services in asset management and seek to development 2013 budget maximize capital utilization and stewardship. Remediate Waste Transfer Site 2013 – Work with PRRD staff Dec 2013 Existing Staff Infrastructure (Plan Only) Services Earthquake Proof City Hall 2014 – program to be Sep 2014 Existing Staff and Infrastructure (Structural Review and Costing developed Consultant Services Only)
Trunk Main Haslam Lake 2013 - Included in Asset Jun 2013 Existing Staff and Infrastructure (Design Only) Management Plan consultants as per Services development 2013 budget
Completion of Capital Works 2013 - As directed and funded Dec 2013 As funded in 2013 Infrastructure by City Council budget Services
STRATEGIC PRIORITY #6: LWMP Staff Resources Desired Long Term Results Objectives/Work Plan Year of Action / Status Deadline Responsibility Required (Department) The City will review with the Complete Liquid Waste 2013 - Completion of LWMP Dec 2013 Existing Staff and Infrastructure community, adopt and Management Plan Stage 3 consultants as Services implement a long-term Waste per 2013 budget Management Plan.
62 Municipal Objectives and Measures for 2013 – 2014 APPENDIX I
City of Powell River Characteristics Unique/Distinct to Powell River
• 1980 – Highest wage per capita • Volunteerism • Geographic Isolation • Medical Leader • Self-Sufficient • Inventors (Investors) (highest per capita at one point) • Corporate “Orphan” • Lots of Land • Arts and Culture • Community Cohesion • Theatre – longest running • First Credit Union • Mill Town • Mill Self-Contained/Self-Reliant • Recreation Pride
63 Municipal Objectives and Measures for 2013 – 2014 APPENDIX II
City of Powell River What is Expected From Staff
• CAO to tell us when off role – No micromanagement • Advice/good recommendations • Provides options • Trust • Effective communication between staff → Effective communication with external partners/community and Council as a partnership • Keep us informed – be ahead of issues • Project lead on strategic priorities • Accountable • Loyalty • Straight forward
64 Municipal Objectives and Measures for 2013 – 2014 APPENDIX III
City of Powell River Summary of Flipcharts – Listing of Desired Objectives/Work Plans
Strategic Priority #1: Live Within our Means • Strategic Taxation Level o Catalyst Tax Revitalization Extension o Business Tax Ratio 2/1 • Union Negotiations • Core Service/Operational Review • Detailed Financial Plan/Asset Management Plan • Draft Budget by January • Ratification of Corporate Plan
Strategic Priority #2: Governance • Regional Equity o Regional Participation o Regional Municipality o Regionalization • Sliammon Relationship o Completion of Protocol Agreement • Repair/Heal Corporate Morale/ Esprit de Corps • Community Education/Outreach/Engagement o Informed Open Decision-Making o Effective Communications o Community Group Partnerships
65 Municipal Objectives and Measures for 2013 – 2014 APPENDIX III (continued)
City of Powell River
Summary of Flipcharts – Listing of Desired Objectives/Work Plans
Strategic Priority #3: Economic Revitalization Plan • Direct Flights to Oilsands • Community Power • Economic Development o Outside Attraction o Diversity o Jobs o PRREDS Role • Build Out Waterfront • Smart City Technology • Twinning/Sister City • BC Ferries/Home Port • Townsite Revitalization • Beautification • Airport Technology/Runway • Youth Family Opportunities
Strategic Priority #4: Sustainability • Arts, Culture, Education, Sports • Tourism • Smart Growth • Affordable Transportation • Support Service o Low Income o Challenged • OCP Implementation
66 Municipal Objectives and Measures for 2013 – 2014 APPENDIX III (continued)
City of Powell River
Summary of Flipcharts – Listing of Desired Objectives/Work Plans
Strategic Priority #5: Asset Management • Library • Fire Halls • Relocate Museum • Sale/Lease Surplus Lands • Accessible City Facilities/Elevator • Willing Beach Property Acquisition • Truck Routes • PRSC Land Acquisition • Roads • Water • Remediate Waste Transfer Site • Earthquake Proof City Hall • Truck Main Haslam Lake • Completion of Capital Works
Strategic Priority #6: LWMP • Complete Liquid Waste Management Plan
67 City of Powell River
Consolidated Financial Statements December 31, 2012
68 CONTENTS
Page
Management Statement of Responsibility
Auditors' Report 1 Consolidated Financial Statements & Notes: Consolidated Statement of Financial Position 2 Consolidated Statement of Operations 3 Consolidated Statement of Change in Net Financial Assets 4 Management Statement of Responsibility 5 Notes to the Consolidated Financial Statements 6 Schedules: Tangible Capital Assets 19 Debenture Debt & Capital Leases 21 Tax Levies 23 Sale of Services 24 Other Revenue 25 Utility Revenue 26 Powell River Public Library 27 Powell River Water Front Development Corporation 28 Powell River Community Forest Ltd 29 General Government 30 Transporation Services 31 Environmental and Public Health 32 Protective Services 33 Sewer and Water Utilities 34 Recreation and Cultural Services 35 Powell River Public Library 36 Powell River Waterfront Development Corporation 37 Powell River Community Forest Ltd 38 Reserves 39 Financial Activities - by Segment 41
69 City of Powell River
Management Statement of Respons¡bility
The preparat¡on of information in these Consol¡dated F¡nancial Statements ¡s the responsibility of management. The consolidated f¡nanc¡al statements have been prepared ¡n accordance with Canad¡an publ¡c sector account¡ng standards and are outlined under "S¡gnif¡cant Account¡ng Pol¡c¡es" ¡n the notes to the fìnanc¡al statements.
Management ma¡ntains a system of internal accounting controls to provide ¡.easonable assurance that assets are safeguarded and that transactions are authorized, recorded, and reported properly. Management also maintains a program of proper business compliance.
The City's independent auditors have audited the accompany¡ng f¡nancial statements. The¡r report accompanies this statement.
Director of Financial
Mayor
70 Tel: 604 688 5421 BDO Canada LLP Fax: 604 688 5132 600 Cathedral Place [email protected] 925 West Georgia Street www.bdo.ca Vancouver BC V6C 3L2 Canada
INDEPENDENT AUDITOR’S REPORT
To the Mayor and Council of the City of Powell River
We have audited the accompanying consolidated financial statements of the the City of Powell River, which comprise the Consolidated Statement of Financial Position as at December 31, 2012, and the Consolidated Statements of Operations, Change in Net Financial Assets and Cash Flows for the year then ended, and a summary of accounting policies and other explanatory information. Management's Responsibility for the Consolidated Financial Statements Management is responsible for the preparation and fair presentation of these consolidated financial statements in accordance with Canadian public sector accounting standards, and for such internal control as management determines is necessary to enable the preparation of consolidated financial statements that are free from material misstatement, whether due to fraud or error. Auditor’s Responsibility Our responsibility is to express an opinion on these consolidated financial statements based on our audit. We conducted our audit in accordance with Canadian generally accepted auditing standards. Those standards require that we comply with ethical requirements and plan and perform the audit to obtain reasonable assurance about whether the consolidated financial statements are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the consolidated financial statements. The procedures selected depend on the auditor’s judgment, including the assessment of the risks of material misstatement of the consolidated financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity's preparation and fair presentation of the consolidated financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity's internal control. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of accounting estimates made by management, as well as evaluating the overall presentation of the consolidated financial statements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion. Opinion In our opinion, the consolidated financial statements present fairly in all material respects, the financial position of the City of Powell River as at December 31, 2012 and the results of its operations and cash flows for the year than ended, in accordance with Canadian public sector accounting standards.
Chartered Accountants
Vancouver, British Columbia May 16, 2013
BDO Canada LLP, a Canadian limited liability partnership, is a member of BDO International Limited, a UK company limited by guarantee, and forms part of the international BDO network of independent member firms.
1 71 City of Powell River Consolidated Statement of Financial Position Statement A
At December 31. 2012 2012 201'l
F¡nanc¡al Assets Cash and Temporary lnvestments (Note 2) $ 16,554,084 $ 13,871,650 Accounts Receivable (Note 3) 6,932,478 7,906,985 Long Term Receivables 24,711 36,708 Mun¡cipal Finance Authority Deposit (Note 8) 't60,7 48 156,035
23,672,O2',t 21,971,378 L¡abilities Accounts Payable and Accrued Liabil¡ties (Note 4) 3,406,322 4,181,951 Employee Benefit Obligations (Note 5) 723,961 877 ,205 Defened Revenue (Note 6) 4,690,915 2,214,196 Long Term Debt (Schedule 2) 13,246,403 13,803,100
22,067,601 2't,O76,452
'1.604,420 894,926 Non Financ¡al Assets Tang¡ble Capital Assets (Note 10) 95,926,436 96,503,155 lnventory 414,O55 1,044,485 P¡epa¡d Expenses 188,283 272,0't5
96.424-774 97,819,655
Accumulated Surylus (Note'l 2) $ 98,133,194 $ 98,714,581
Cont¡ngencies and Comm¡tments (Note 7)
Director of Financial Services
The accompanying summary of signifcant accounting policies and notes are an ¡ntegral part of these financial statements.
72 City of Powell River Consolidated Statement of Operations Statement B
Budget Actual Actual For the Year Ended December 31, 2012 2012 2012 2011
(Note 13)
Revenues Tax Levies Real Property, Special Assessments, Grants in Lieu (Schedule 3) $ 20,947,931 $ 20,711,689 $ 20,379,707 Less: Transfers to Other Governments (Schedule 3) (6,762,629) (6,614,327) (6,583,070)
Total Taxes for Municipal Purposes 14,185,302 14,097,362 13,796,637 Sale of Services (Schedule 4) 5,986,316 6,151,780 4,332,263 Other Revenue (Schedule 5) 700,726 721,558 1,209,243 Utility User Fees (Schedule 6) 4,859,569 4,958,179 4,472,652 Government Grants 1,649,797 831,916 12,649,313 Powell River Public Library (Schedule 7) 377,664 440,564 409,136 Powell River Community Forest Ltd (Schedule 9) - 2,901,840 1,680,017 Interest and Investment Income 236,060 350,069 278,869 Developer Contributions (Note 11) - 15,850 2,681,982
27,995,434 30,469,118 41,510,112
Expenses General Government Services (Schedule 10) 8,367,861 8,164,207 7,767,881 Transportation Services (Schedule 11) 3,729,331 3,969,734 3,942,808 Environmental and Public Health Services (Schedule 12) 396,391 368,819 369,974 Protective Services (Schedule 13) 5,143,561 5,068,355 4,908,145 Utility Services (Schedule 14) 4,220,066 3,587,468 3,795,951 Recreation and Cultural Services (Schedule 15) 3,836,420 3,950,018 3,815,937 Government Grants (Note 9) - 2,306,909 - Powell River Public Library (Schedule 16) 950,162 933,006 943,019 Powell River Waterfront Development Corp (Schedule 17) - 4,159 2,584 Powell River Community Forest Ltd (Schedule 18) - 2,181,905 1,002,726 Fiscal Services Debt Charges 581,351 515,925 365,037
27,225,143 31,050,505 26,914,062
Annual (Deficit) Surplus 770,291 (581,387) 14,596,050
Accumulated Surplus - Beginning of Year 98,714,581 98,714,581 84,118,531
Accumulated Surplus - End of Year $ 99,484,872 $ 98,133,194 $ 98,714,581
The accompanying summary of significant accounting policies and notes are an integral part of these financial statements. 73 3 City of Powell River Consolidated Statement of Change in Net Financial Assets Statement C
Budget Acutal Actual For the Year Ended December 31, 2012 2012 2012 2011
Annual (Deficit) Surplus $ 2,755,367 $ (581,387) $ 14,596,050 Acquisition of Tangible Capital Assets (8,044,391) (4,252,126) (25,742,977) Amortization of Tangible Capital Assets 4,160,000 4,644,878 4,122,352 Loss on Sale of Tangible Capital Assets - 141,288 146,403 Proceeds on Sale of Tangilbe Capital Assets - 42,679 95,694
(1,129,024) (4,668) (6,782,478) Consumption (Increase) of Supply Inventory - 630,430 (575,452) Decrease (Increase) of Prepaid Expenses - 83,732 (138,807)
- 714,162 (714,259)
Increase in Net Financial Assets (Net Debt) (1,129,024) 709,494 (7,496,737) Net Financial Assets, Beginning of Year 894,926 894,926 8,391,663
Net Financial Assets (Net Debt), End of Year $ (234,098) $ 1,604,420 $ 894,926
The accompanying summary of significant accounting policies and notes are an integral part of these financial statements. 74 4 City of Powell River Consolidated Statement of Cash Flows Statement D
For the Year Ended December 31, 2012 2012 2011
Cash Provided by (Used for) Operating Transactions Annual Surplus (Deficit) $ (581,387) $ 14,596,050 Items not Involving Cash Loss on Sale of Tangible Capital Assets 141,288 146,403 Change in Employee Benefits (153,244) (1,246,841) Actuarial Adjustments (91,164) (80,318) Developer Contributions (15,850) (2,681,982) Amortization 4,644,878 4,122,352 Changes to Financial Assets/Liabilities (Increase) Decrease in Accounts Receivable 974,507 (3,348,193) Decrease in Long Term Receivable 11,997 21,505 Increase in MFA Deposit (4,713) (63,823) Decrease in Accounts Payable and Accrued Liabilities (775,629) (200,352) Increase (Decrease) in Deferred Revenue 2,476,719 (218,617) Inventory of Supplies 630,430 (575,452) Prepaid Expenses 83,732 (138,807)
Cash Provided by Operating Transactions 7,341,564 10,331,925
Capital Transactions Acquisition of Tangible Capital Assets (4,236,276) (23,060,995) Proceeds from the Sale of Tangible Capital Assets 42,679 95,694
(4,193,597) (22,965,301)
Financing Transactions Long Term Debt Repayment (666,105) (541,323) Proceeds from Issuance of Long-term Debt 200,572 9,603,909
(465,533) 9,062,586
Increase (Decrease) in Cash and Temporary Investments 2,682,434 (3,570,790) Cash and Temporary Investments, Beginning of Year 13,871,650 17,442,440
Cash and Temporary Investments, End of Year $ 16,554,084 $ 13,871,650
The accompanying summary of significant accounting policies and notes are an integral part of these financial statements. 75 5 City of Powell River Notes to the Consolidated Financial Statements
For the Year Ended December 31, 2012
1. Significant Accounting Policies
(a) Basis of Presentation
The Consolidated Financial Statements of the City of Powell River are prepared in accordance with Canadian public sector accounting standards established by the Public Sector Accounting Board (PSAB) of the Canadian Institute of Chartered Accountants. The Consolidated Financial Statements reflect the combined results and activities of the reporting entity which comprises all organizations that are controlled by the City. The City controls the Powell River Public Library, the Powell River Community Forest Ltd., and the Powell River Waterfront Development Corporation.
The City applies such accounting principles consistently. The financial resources and operations of the various funds of the City have been consolidated for financial statement purposes, while each fund is treated as a separate entity with responsibility for the stewardship of the assets allocated to it. The consolidated statements include the operations of General, Water, Sewer, Reserve, Powell River Public Library, Powell River Community Forest Ltd., and the Powell River Waterfront Development Corporation funds.
(b) Reserve Accounts
Reserve accounts are non-statutory reserves for future expenditures, which represent an allocation of revenue for specific purposes.
(c) Revenue Recognition
Taxes are recognized as revenue in the year they are levied.
Through the British Columbia Assessments appeal process, taxes may be adjusted by way of supplementary roll adjustments. The affects of these adjustments on taxes are recognized at the time they are awarded. Levies imposed by other taxing authorities are not included as taxes for municipal purposes. Levies imposed by District services and general administrative services and other taxing authorities are not included.
Charges for sewer and water usage are recorded as user fees. Connection fee revenues are recognized when the connection has been established.
Conditional grant revenue recognized to the extent the conditions imposed on it has been fulfilled. Unconditional grant revenue is recognized when monies are received.
Sales of service and other revenue are recognized on an accrual basis.
(d) Cash and Temporary Investments
Cash and investments are comprised of cash on deposit and investments in qualifying institutions as defined in the Community Charter.
76 6 City of Powell River Notes to the Consolidated Financial Statements
For the Year Ended December 31, 2012
1. Significant Accounting Policies continued
(e) Use of Estimates
The preparation of financial statements requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosures of contingent assets and liabilities at the date of the financial statements and the reported amounts of revenues and expenses during the reporting period. Actual results will depend on future economic events and could differ from those estimates. Significant areas requiring management estimates relate to the determination of accrued sick benefits and retirement liability, collectability of accounts receivable, and the useful lives of tangible assets for amortization calculations.
(f) Non-Financial Assets
Non-financial assets are not available to discharge existing liabilities and are held for use in the provision of goods and services. They have useful lives extending beyond the current year and are not intended for sale in the ordinary course of operations.
Intangible capital assets such as water rights are not recorded in the financial statements.
(i) Tangible Capital Assets
Tangible capital assets, comprised of capital assets and capital work in progress, are recorded at cost less accumulated amortization and are classified according to their functional use. Amortization is recorded on a straight line basis over the estimated useful life of the asset commencing the month after the asset is put into service. Estimated useful lives are: Land Indefinite Land Improvements 10-45 years Buildings 20-60 years Equipment 5-25 years Road Infrastructure 20-60 years Water 25-50 years Sewer 25-60 years Drainage 30-60 years Marine and Airport Infrastructure 15-50 years
Subdivision streets, lighting, sidewalks, drainage and other infrastructure are required to be provided by subdivision developers. At the end of the maintenance period, they are turned over to the City for no consideration and recorded as assets at the cost to the developers which approximates fair value. The City is not involved in the construction and does not budget for either the contribution from the developer or the capital expenditure in its annual bylaw.
77 7 City of Powell River Notes to the Consolidated Financial Statements
For the Year Ended December 31, 2012
1. Significant Accounting Policies continued
(f) Non-Financial Assets continued
(ii) Work in Progress
Tangible Capital Assets classified as Work in Progress are not amortized until the construction is complete and the asset is brought into service
(iii) Inventory
Inventories are recorded at cost. Cost is generally determined on an average cost basis.
2. Cash and Temporary Investments
Rate Maturity 2012 2011 Cash 1.25% $ 3,607,606 $ 785,110
City of Powell River Investments MFA Money Market Fund 1.07% daily 3,429 4,245,596 Term Deposit 1.79% 1/2/2012 - 5,000,000 Term Deposit 1.54% 1/5/2012 - 2,000,000 Term Deposit 2.00% 1/4/2013 485,000 485,000 GIC 1.25% 7/13/2012 - 636,047 Term Deposit 2.18% 2/5/2013 2,500,000 - Term Deposit 2.17% 3/11/2013 1,000,000 - Term Deposit 2.14% 4/7/2013 2,500,000 - Term Deposit 2.16% 1/1/2013 6,000,000 -
Powell River Public Library Investments Term Deposit 1.75% 2/15/2012 - 48,837 Term Deposit 2.50% 2/15/2014 76,421 168,560 Term Deposit 2.20% 2/15/2013 76,672 -
Powell River Community Forest Ltd Term Deposit 1.25% 06/03/2012 - 202,500 Term Deposit 1.65% 7/27/2013 304,956 300,000
$16,554,084 $13,871,650
The City’s cash is held at one credit union and earns interest daily at an annualized rate of 1.25%. Cash is reported net of security deposits held by the City.
78 8 City of Powell River Notes to the Consolidated Financial Statements
For the Year Ended December 31, 2012
3. Accounts Receivable
2012 2011 Property Taxes $ 982,586 $ 838,285 Other Governments 317,106 303,283 Grants Receivable 4,234,391 5,924,348 Other Reporting Entities 461,538 99,479 General and Accrued Interest 967,515 786,510 Allowance for Doubtful Accounts (30,658) (44,920)
$ 6,932,478 $ 7,906,985
4. Accounts Payable and Accrued Liabilities
2012 2011
Accounts Payable General $ 2,157,892 $ 2,567,048 Other Reporting Entities 454,172 386,678 Holdbacks 346,774 880,919 Wages Payable 264,483 130,983
3,223,321 3,965,628
Accrued Liabilities Deposits and Other 11,826 29,553 Payroll Benefits 171,175 186,770
$ 3,406,322 $ 4,181,951
79 9 City of Powell River Notes to the Consolidated Financial Statements
For the Year Ended December 31, 2012
5. Employee Benefit Obligations
The City of Powell River provides sick leave, termination benefits and supplemental vacation to various groups of employees. The most recent actuarial valuation of the City’s employee future benefit obligations was undertaken as at December 31, 2012 and was finalized on April 2, 2013 by independent actuaries. The information presented in this note is based upon the actuary’s findings. It is presented using a projected benefit actuarial valuation method pro-rated on services, to be reviewed on a periodic basis.
Accumulated sick leave represents the liability for sick leave banks accumulated for possible draw down at future dates. Termination benefit payments represent the City’s share of the cost to provide employees with various benefits, including severance payments, lump sum retirement payments and accumulated sick bank and vacation entitlements.
Accumulated supplemental vacation represents the liability for vacation time that certain groups of employees are entitled to in the future as either paid vacation or, upon termination, as a lump sum payment.
Information regarding the City’s obligations for these benefits is as follows:
2012 2011
Accrued Benefit Liability City of Powell River Balance, Beginning of Year $ 864,000 $ 2,115,000 Current Service Cost 102,000 322,000 Interest 32,000 92,000 Settlement - (447,000) Benefit Payments (288,000) (1,199,000)
Accrued Benefit Obligation, End of Year 710,000 883,000 Unamortized Actuarial (Gains) Losses 1,000 (19,000)
Accrued Benefits Liability, End of Year 711,000 864,000 Powell River Public Library 12,961 13,205
Consolidated Accrued Benefits Liability, End of Year $ 723,961 $ 877,205
The accrued benefit liability is included as employee benefit obligations on the statement of financial position.
The significant actuarial assumptions adopted in measuring the City’s accrued benefit liability are as follows:
2012 2011 Discount Rates %3.25 %3.50 Expected Wage and Salary Increases %3.25 %3.50
80 10 City of Powell River Notes to the Consolidated Financial Statements
For the Year Ended December 31, 2012
6. Deferred Revenue
2012 2011 Prepaid taxes $ 1,719,413 $ 1,625,274 Recreation 88,648 54,401 Other Entities 34,754 83,562 Prepaid utilities 8,905 35,559 Other 204,137 415,400 Community Gas Tax - Deferred Grant(Note 9) 2,635,058 -
$ 4,690,915 $ 2,214,196
Property owners may opt to prepay taxes for the following tax year. Prepaid taxes in the amount of $1,719,413 will be applied to the owners 2013 current tax balance. The owner may request a full refund of the prepayment upuntil the time that it has been transferred to the current taxes owing.
Certain City services and fees are sometimes paid in advance and are recognized as revenue as they become due. This includes business licenses, harbour moorage, dog licenses, utilities, leases and other fees.
The City has a commitment for reforestation and will recognize the revenue earned from timber harvest upon completion of the reforestation.
The City may on occasion receive grant funding for projects prior to the commencement of the project. The grant revenue will be recognized as the project expenditures occur
Commencing in 2005, the City has received Gas Tax money in the amount of $2,635,058. In the years 2005 - 2011 the Gas Tax funds were recognized as revenue when received from the granting agency, and held in the Community Gas Tax Reserve Fund (Note 9) until such time as required to fund eligible projects. In 2012, unspent grant funds in the amount of $2,306,909 were transferred from the Community Gas Tax reserve to deferred revenue. Funds will remain as deferred revenue, and recognized as revenue when the grant obligations are fulfilled.
7. Contingencies and Commitments
(a) General
(i) The City, as a member of the Powell River Regional District and the Powell River Regional Hospital District, is jointly and severally liable for its proportion of any operating deficit or capital debt related to functions in which it participates.
(ii) The loan agreements with the Municipal Finance Authority provide that if the Authority does not have sufficient funds to meet payments on its obligations it shall make payments from the Debt Reserve fund which in turn is established by a similar Debt Reserve Fund in the City and all other borrowing participants. If the Debt Reserve Fund is deficient the Authority’s obligations become a liability of the Regional District and may become a liability of the participating municipalities.
81 11 City of Powell River Notes to the Consolidated Financial Statements
For the Year Ended December 31, 2012
7. Contingencies and Commitments continued
(b) Demand Notes
The City has issued demand notes to the Regional District totalling $276,928 (2011: $276,928). These notes are callable only if required by the Regional District (Note 8).
(c) Municipal Pension Plan
The City and its employees contribute to the Municipal Pension Plan (the Plan), a jointly trusteed pension plan. The board of trustees, representing plan members and employers, is responsible for overseeing the management of the Plan, including investment of the assets and administration of benefits. The Plan is a multi-employer contributory pension plan. Basic pension benefits provided are based on a formula. The Plan has about 176,000 active members and approximately 67,000 retired members. Active members include approximately 35,000 contributors from local governments.
The most recent valuation as at December 31, 2009, indicated a $1,024 million funding deficit for basic pension benefits. The next valuation will be as at December 31, 2012, with results available in 2013. Defined contribution plan accounting is applied to the Plan as the Plan exposes the participating entities to actuarial risks associated with the current and former employees of other entities, with the result that there is no consistent and reliable basis for allocating the obligation, Plann assets and cost to individual entites participating in the Plan.
The City of Powell River paid $833,252 for employer contributions to the plan in fiscal 2012 (2011:$794,560)
(d) Legal Actions
As at December 31, 2012, certain legal actions are pending against the City, the outcome of which cannot be determined at this time. For those actions where it is not possible to determine the outcome of these proceedings, no provision for any potential liability has been recorded in the accounts. Any settlements will be recorded when they can be estimated.
(e) Overdraft
As at December 31, 2012, the City had an agreement, as authorized by Bylaw 2101, 2006, with the First Credit Union for overdraft of funds in the amount of $3,000,000. At year end, $91,153 was used.
(f) Powell River Regional Economic Development Society
The City of Powell River entered into a three-year service agreement with Powell River Regional Economic Development Society to provide funding in the amount of $164,877 commencing in the year 2010, with increases for the year 2011 to $166,856 and 2012 to $169,526. The agreement was extended by five months to May 31, 2013 with funding commitment of $71,412.
82 12 City of Powell River Notes to the Consolidated Financial Statements
For the Year Ended December 31, 2012
7. Contingencies and Commitments continued
(g) Municipal Police Unit Agreement
The City of Powell River has entered into an Agreement with the Government of the Province of British Columbia for the services of the Royal Canadian Mounted Police. The Agreement, dated April 1, 2012 is for a twenty year period, and may be terminated with twenty five months notice. The committment for 2013 is $2,017,089.
(h) Short Term Borrowing
The City of Powell River has committed to short term borrowing for an amount not to exceed $4,006,409 repayable over a five-year period with no provisions for renewal. The purpose of the proceeds is to fund portions of capital projects including the community athletic track, water infrastructure, South Harbour expansion and the Wharf at Westview development.
At December 31,2012, a total of $3,804,481 of short term borrowing has been received from the Municipal Finance Authority. No further funds under this commitment will be required.
(i) Letters of Credit
The City has issued Letters of Credit in the amount of $475,000 to the Department of Fisheries and Oceans. The City has an agreement with Department of Fisheries and Oceans to complete habitat restoration plans related to the 2012 capital waterfront projects.
(j) Capital Projects
The City of Powell River has commitments with various vendors for contracts totalling $391,969 relating to the capital projects ongoing throughout the City. Capital projects include the water treatment improvements and equipment purchase.
(k) Revitalization Tax Exemption
The City and Catalyst entered into a second Agreement in Principle in April 2012. The City will administer its revitalization tax exemption program so that property taxes payable to the City by Catalyst for its real property classified as “Class 4 Major Industrial" will not exceed a total of more than $2,250,000 for calendar years 2012 through 2014, subject to Catalyst applying for the exemption in accordance with “Revitalization Tax Exemption Program Bylaw 2304, 2011".
The Agreement in Principle continues with the City’s objective to secure the future economic and social health of the City and the revitalization tax exemption program in relation to Class 4 Major Industrial land and improvements. Catalyst and the City will continue to seek out economic development opportunities and initiatives where community benefits can be optimized through combined municipal and industrial resources. Current arrangements include a 30-year licence of occupation and related agreements to use portions of Catalyst lands and foreshore area for barge facility operations.
83 13 City of Powell River Notes to the Consolidated Financial Statements
For the Year Ended December 31, 2012
8. Debt Reserve Fund
The Municipal Finance Authority of British Columbia provides capital financing for regional districts and their member municipalities. The Authority is required to establish a Debt Reserve Fund. Each regional district through its member municipalities who share in the proceeds of a debt issue is required to pay into the Debt Reserve Fund certain amounts set out in the debt agreements comprised of a cash deposit portion and a demand note commitment.
The Authority pays into the Debt Reserve Fund these monies from which interest earned thereon less administrative expenses becomes an obligation to the regional districts. It must then use this fund, if at any time there are insufficient funds, to meet payments on its obligations. When this occurs the regional districts may be called upon to restore the fund.
Upon the maturity of a debt issue the unused portion of the Debt Reserve Fund established for that issue will be discharged to the City. The proceeds from the cash deposit and earnings upon discharge will be credited to income in the year they are received. As at December 31, 2012 the total of the Debt Reserve fund was comprised of:
2012 2011 Cash Deposits plus Interest $ 160,748 $ 156,035 Demand Notes 276,928 276,928
$ 437,676 $ 432,963
84 14 City of Powell River Notes to the Consolidated Financial Statements
For the Year Ended December 31, 2012
9. Federal Gas Tax Agreement
Gas Tax funding is provided by the Government of Canada. The use of the funding is established by a funding agreement between the City and the Union of British Columbia Municipalities. Gas Tax funding may be used towards designated public transit, community energy, water, wastewater, solid waste and capacity building projects, as specified in the funding agreement. The funds are held in the Community Works Reserve Fund.
2012 2011 Opening Balance $ 2,306,909 $ 1,965,134 Add: Amount Received during the Year - 572,319 Interest Earned - 14,318 Less: Amount Spent - (244,862) Transfer to Deferred Revenue(Note 6) (2,306,909) -
$- $ 2,306,909
The funds, previously held in the Community Works Reserve fund have been transferred to deferred revenue (Note 6). The funds will be recognized as revenue under the requirements of the grantor.
Deferred Revenue - Community Gas Tax
Funds Interest Balance Balance, Dec 31, 2011 $ 2,239,773 $ 67,136 $ 2,306,909 Add: Amount Received during the Year 572,319 33,450 605,769 Less: Expended on Eligible Projects (241,920) (35,700) (277,620)
$ 2,570,172 $ 64,886 $ 2,635,058
10. Tangible Capital Assets
2012 2011 Tangible Capital Assets consist of the following: General $63,329,224 $68,940,908 Sewer 14,626,491 9,546,762 Water 17,524,498 17,533,384 Other Reporting Entities 446,223 482,101
$95,926,436 $96,503,155
85 15 City of Powell River Notes to the Consolidated Financial Statements
For the Year Ended December 31, 2012
11. Developer Contributions
2012 2011 Land and Improvements $- $ 421,895 Roads, Sidewalks & Curbs 14,650 1,118,833 Water, Sewer & Drainage Infrastructure 1,200 1,141,254
$ 15,850 $ 2,681,982
Subdivision developers are required to provide infrastructure such as roads, water and sewer infrastructure to the specification of the development permit. Upon completion of the development, there is a one year warranty period that the developer is responsible for maintaining the infrastructure. After the maintenance period, the developer passes ownership of the asset to the City. Valuation is based on land values at time of transition, and costs incurred by the developer approximates fair value associated to the contributed assets.
12. Accumulated Surplus
2012 2011
Operating Fund Surplus General Operating Fund $ 1,292,210 $ 605,390 Sewer Operating Fund 138,775 417,581 Water Operating Fund 143,162 670,890 Powell River Public Library 190,981 111,566 Powell River Waterfront Development corporation (92,486) (84,762) Powell River Community Forest Ltd. 390,281 (358,275)
Appropriated Surplus Reserve Accounts (Schedule 19) 9,610,865 8,279,108 Reserve Fund Balance (Schedule 19) 3,177,035 5,234,029
Investment in Fixed Assets 83,282,371 84,016,555 Less Funds to be Borrowed for Assets Purchased in current year - (177,501)
Accumulated Surplus $98,133,194 $98,714,581
13. Budget Amounts
The budget figures presented in the Statements of Financial Activities and Change in Net Financial Assets represent the Annual Budget approved by the City of Powell River and the Powell River Public Library. The budget was approved by Bylaw on May 14, 2012, and is presented as a consolidated budget.
86 16 City of Powell River Notes to the Consolidated Financial Statements
For the Year Ended December 31, 2012
14. Subsequent Event
The City of Powell River has entered into a partnership agreement with Sliammon First Nation, to investigate the viability of operating a hydro-electric generating facility on Freda Creek for the generation, transmission and sale of electricity. The City's 50% share will be held by a city owned corporation called the Powell River Power Development Corporation.
15. Comparative Figures
The comparative consolidated financial statements have been reclassified from financial statements previously issued to conform to the current year presentation.
16. Segment Reporting
The City is a diversified municipal government institution that provides a wide range of services to its citizens. Municipal services have been segmented by function, by combining activities that have similar service objectives . Revenues and expenditures reported are directly attributable to the various segments, and may include internal transfers between segments that are recorded at fair value. The major services provided by each segment include:
General Government
Finance and administration functions of the City generally, including purchasing and personnel; reception and cashiers; accounting services and tax department; Mayor and Clerk's offices; grants to organizations; community and land use planning; development issues generally, including the processing of rezoning applications, development permits and development variances; building permit review and inspections; bylaw services; maintenance of civic properties.
Transportation Services
Maintenance of streets, roads and sidewalks; street and traffic signs, signals and lighting; snow removal and sanding; development and maintenance of the North and South Harbours; barge and tanker wharves; airport terminal, lands and runway; transit fleet and service; municipal fleet and equipment.
Protective Services
Law enforcement and protection to persons and property by the Police Department and Fire and Rescue Services.
Parks, Recreation and Culture
Development and maintenance of the City’s open space, parks and other landscaped areas; maintenance and operation of recreational facilities; development and provision of recreational programs and cultural activities; Willingdon Beach campsite.
Water Utility
Development and guardians of the water source at Haslam Lake and Powell Lake; water treatment facilities; water distribution system. 87 17 City of Powell River Notes to the Consolidated Financial Statements
For the Year Ended December 31, 2012
16. Segment Reporting continued
Sewer Utility
Provision of sanitary sewer and storm drainage by providing and maintaining pipes, manholes, culverts, and sewage lift stations; waste water treatment facility; Wildwood Lagoon.
Other Reporting Entities
The financial activities of the Powell River Public Library, Powell River Community Forest Ltd. and Powell River Waterfront Development Corporation.
“Financial Activities – by Segment" presents revenues and expenditures for each of the segments noted above. Only direct revenues and expenditures are reflected within individual segments. Other revenues (notably property taxation) not directly arising within specific segments have been shown separately as "Unallocated", in order that totals match the amounts of the Consolidated Statement of Operations.
88 18 City of Powell River Tangible Capital Assets Schedule 1
For the Year Ended December 31, 2012
Cost
Balance, Beginning of Balance, End of Year Additions Disposals Year
Land $ 10,359,835 $ 6,000 $ (32,230) $ 10,333,605 Land improvements 6,159,246 120,717 - 6,279,963 Buildings and building services 34,860,710 1,980,504 (184,497) 36,656,717 Furniture, equipment, technology and motor vehicle 8,548,630 668,782 (576,963) 8,640,449 Roads, sidewalks and curbs 35,315,064 327,554 (33,640) 35,608,978 Water supply infrastructure 14,694,430 7,510,594 (250,704) 21,954,320 Sewer infrastructure 15,518,516 222,578 (4,052) 15,737,042 Drainage infrastructure 8,848,150 226,127 (2,577) 9,071,700 Marine and airport infrastructure 23,521,422 238,771 (53,620) 23,706,573 Assets under construction 9,358,102 2,050,897 (8,986,228) 2,422,771 Other reporting entities 901,377 106,864 - 1,008,241 $ 168,085,482 $ 13,459,388 $ (10,124,511) $ 171,420,359
89 19 City of Powell River Tangible Capital Assets Schedule 1
For the Year Ended December 31, 2012
Accumulated Amortization
Balance, Beginning of Annual Balance, End of Net Book Value Net Book Value Year Amortization Disposals Year 2012 2011
$- $- $- $- $ 10,333,605 $ 10,359,835 2,035,541 213,386 - 2,248,927 4,031,036 4,123,705 19,984,096 1,046,254 (54,383) 20,975,967 15,680,750 14,876,614
4,151,696 639,354 (455,687) 4,335,363 4,305,086 4,396,934 20,876,897 912,709 (33,459) 21,756,147 13,852,831 14,438,167 6,093,917 407,612 (146,380) 6,355,149 15,599,171 8,600,513 8,111,960 421,294 (4,603) 8,528,651 7,208,391 7,406,556 3,599,087 149,634 (2,577) 3,746,144 5,325,556 5,249,063 6,309,857 711,892 (36,193) 6,985,556 16,721,017 17,211,565 ---- 2,422,771 9,358,102 419,276 142,743 - 562,019 446,222 482,101 $ 71,582,327 $ 4,644,878 $ (733,282) $ 75,493,923 $ 95,926,436 $ 96,503,155
90 20 City of Powell River Debenture Debt & Capital Leases Schedule 2
For the Year Ended December 31, 2012
Principal Outstanding Issuer & Issue # Purpose Interest Rate 2011
MFA Capital Leases Coin counter 2.00% $ 294 Coin Parking Meters 3.00% 15,872 16,166 MFA Debenture Debt General Fund MFA Short Term Wharf at Westview 1.73% 500,000 MFA Short Term Athletic Track 1.73% 170,670 MFA Short Term South Harbour 1.73% 1,933,239 MFA #93 Roads 5.10% 750,882 MFA #92 Complex Upgrade 4.70% 420,365 MFA #106 Millenium Park 4.13% 1,359,952 MFA#117 North Harbour 4.20% 6,000,000 11,135,108 Water Fund MFA Short Term Water Treatment Plant 1.73% 1,000,000 MFA #69 Water Supply System 4.65% 510,745 MFA #70 Water Supply System 3.15% 619,927 2,130,672 Sewer Fund MFA #69 Sewage Treatment Plant 4.65% 510,745
Powell River Public Library Capital Lease Photocopier 6.90% 10,409 Total Capital Lease and Debenture Debt $ 13,803,100
91 21 City of Powell River Debenture Debt & Capital Leases Schedule 2
For the Year Ended December 31, 2012
Principal Outstanding 2018 2012 2013 2014 2015 2016 2017 and Beyond
$- $- $- $- $- $- $- 4,973 4,973 ----- 4,973 4,973 - - - - -
500,000 205,190 105,190 103,460 101,730 - - 68,134 19,691 17,918 17,623 17,328 - - 1,933,239 806,741 406,715 400,026 393,337 - - 705,579 81,258 80,043 78,797 77,519 76,209 558,314 405,173 34,756 34,756 34,756 34,756 34,756 440,453 1,322,813 93,396 93,396 93,396 93,396 93,396 1,587,734 5,893,019 301,981 301,981 301,981 301,981 301,981 7,247,534 10,827,957 1,543,013 1,039,999 1,030,039 1,020,047 506,342 9,834,035
957,928 256,109 251,911 247,768 243,625 - - 448,015 84,417 84,417 84,417 84,417 84,417 84,417 553,897 77,579 77,579 77,579 77,579 77,579 136,258 1,959,840 418,105 413,907 409,764 405,621 161,996 220,675
448,015 84,417 84,417 84,417 84,417 84,417 84,417
5,618 6,026 ----- $ 13,246,403 $ 2,056,534 $ 1,538,323 $ 1,524,220 $ 1,510,085 $ 752,755 $ 10,139,127
92 22 City of Powell River Tax Levies Schedule 3
For the Year Ended December 31, 2012
Budget Actual Actual 2012 2012 2011
Real property and special assessments $ 13,569,515 $ 13,488,976 $ 13,183,269 Grant in lieu of taxes 615,787 608,386 613,368
Total Taxes for Municipal Purposes 14,185,302 14,097,362 13,796,637 Collections for Other Authorities School - Provincial government 4,950,000 4,822,401 4,902,429 British Columbia Assessment Authority 172,496 160,508 174,323 Regional Hospital District 974,963 969,703 974,993 Regional District 664,760 661,309 530,906 Municipal Finance Authority 410 406 419
Total Collections for Other Authorities 6,762,629 6,614,327 6,583,070
Real Property, Special Assessments, Grants in Lieu $ 20,947,931 $ 20,711,689 $ 20,379,707
93 23 City of Powell River Sale of Services Schedule 4
For the Year Ended December 31, 2012
Budget Actual Actual 2012 2012 2011
General Fund Revenue General government $ 15,000 $ 14,932 $ 66,780 Transportation 3,877,149 4,209,450 2,123,310 Recreation 1,216,338 1,160,615 1,188,433 Policing and firefighting fees 279,341 310,848 450,404 Engineering 101,100 12,346 71,806 Sanitation and waste collection 497,388 443,589 431,530
Total Sale of Services $ 5,986,316 $ 6,151,780 $ 4,332,263
94 24 City of Powell River Other Revenue Schedule 5
For the Year Ended December 31, 2012
Budget Actual Actual 2012 2012 2011 Building permints, licences and fees $ 327,000 $ 243,436 $ 345,159 Dog licences 24,800 17,988 17,462 Fines 75,000 78,230 69,970 Property rentals 108,725 56,558 69,836 Penalties and interest on taxes 105,000 140,929 143,254 Gain on disposal of assets - 16,786 2,134 Other 60,201 167,631 561,428
Total Other Revenue $ 700,726 $ 721,558 $ 1,209,243
95 25 City of Powell River Utility Revenue Schedule 6
For the Year Ended December 31, 2012
Budget Actual Actual 2012 2012 2011
Water Fund Revenue User fees $ 2,181,000 $ 2,123,070 $ 1,907,968 Connection fees 10,000 4,175 6,575 Other revenue 2,500 135,382 1,671 Gain on disposal of asset - - 2,026
2,193,500 2,262,627 1,918,240
Sewer Fund Revenue User fees 2,656,069 2,669,600 2,538,153 Connection fees 10,000 5,700 9,500 Other revenue - 20,252 2,502 Gain on disposal of asset - - 4,257
2,666,069 2,695,552 2,554,412
Total Sewer and Water Utilities $ 4,859,569 $ 4,958,179 $ 4,472,652
96 26 City of Powell River Powell River Public Library Schedule 7
For the Year Ended December 31, 2012
Budget Actual Actual 2012 2012 2011 Powell River Regional District grant $ 235,452 $ 232,383 $ 229,617 Province of British Columbia grant 56,611 56,611 56,611 Other grants 58,144 62,639 64,780 Fines 12,177 10,837 12,177 Other income 15,280 74,011 39,711 Interest income - 4,083 6,240
$ 377,664 $ 440,564 $ 409,136
97 27 City of Powell River Powell River Water Front Development Corporation Schedule 8
For the Year Ended December 31, 2012
Budget Actual Actual 2012 2012 2011 Income from Partnership $- $- $-
$- $- $-
98 28 City of Powell River Powell River Community Forest Ltd Schedule 9
For the Year Ended December 31, 2012
Budget Actual Actual 2012 2012 2011 Sales $- $ 2,886,309 $ 1,670,830 Other income - 15,531 9,187
$- $ 2,901,840 $ 1,680,017
99 29 City of Powell River General Government Schedule 10
For the Year Ended December 31, 2012
Budget Actual Actual 2012 2012 2011 Adminstrative services $ 1,025,059 $ 982,768 $ 1,035,645 Financial services 844,626 787,864 997,495 Information services 256,180 221,295 214,840 Legislative services 254,288 227,625 306,157 Grants and donations 844,464 500,491 444,516 Legal and audit fees 265,500 324,583 270,997 Insurance 231,500 204,388 276,766 Election - 1,562 28,828 Economic development 311,944 308,235 256,944 Building maintenance 734,617 695,316 528,612 Planning 657,383 521,519 378,878 Loss on disposal of asset - 151,687 153,665 Amortization 3,300,000 3,588,256 3,227,049 Departmental Chargebacks (357,700) (351,382) (352,511)
Total General Government $ 8,367,861 $ 8,164,207 $ 7,767,881
100 30 City of Powell River Transporation Services Schedule 11
For the Year Ended December 31, 2012
Budget Actual Actual 2012 2012 2011 Common Services Public works administration $ 156,632 $ 189,637 $ 223,340 Stores and timekeeper 142,011 147,700 146,328
298,643 337,337 369,668 Roads and Streets Maintenance Engineering 277,321 294,704 367,140 Streets and sidewalks 910,257 906,122 899,621
1,187,578 1,200,826 1,266,761 Operational Services Airport 214,131 247,043 202,845 North boat harbour 188,065 207,467 168,947 South boat harbour 166,746 180,902 148,737 Barge and tanker wharves - 76,715 95,260 Transit 1,674,168 1,719,444 1,690,590
2,243,110 2,431,571 2,306,379
Total Transportation Services $ 3,729,331 $ 3,969,734 $ 3,942,808
101 31 City of Powell River Environmental and Public Health Schedule 12
For the Year Ended December 31, 2012
Budget Actual Actual 2012 2012 2011 Sani waste collection $ 32,577 $ 33,010 $ 38,101 Commercial collection 52,237 52,228 54,763 Residential collection 311,577 324,815 318,676 Departmental Chargebacks - (41,234) (41,566)
Total Environmental and Public Health $ 396,391 $ 368,819 $ 369,974
102 32 City of Powell River Protective Services Schedule 13
For the Year Ended December 31, 2012
Budget Actual Actual 2012 2012 2011 Police $ 2,643,830 $ 2,612,826 $ 2,384,965 Fire 2,303,929 2,279,197 2,280,742 Bylaw enforcement and animal control 174,118 172,303 196,591 Emergency measure organization 21,684 4,029 45,847
Total Protective Services $ 5,143,561 $ 5,068,355 $ 4,908,145
103 33 City of Powell River Sewer and Water Utilities Schedule 14
For the Year Ended December 31, 2012
Budget Actual Actual 2012 2012 2011
Water Utility Water administration $ 327,443 $ 328,930 $ 439,831 Watermains and services 1,008,330 726,281 764,069 Loss on disposal of asset - 2,097 1,154 Amortization 310,000 469,885 276,804 Departmental Chargeback - (55,946) (52,032)
1,645,773 1,471,247 1,429,826
Sewer Utility Sewage collection 718,267 595,451 671,771 Sewage treatment and disposal 1,306,026 1,099,015 1,232,302 Loss on disposal of asset - 4,290 - Amortization 550,000 443,994 486,539 Departmental Chargeback - (26,529) (24,487)
2,574,293 2,116,221 2,366,125
Total Sewer and Water Utilities $ 4,220,066 $ 3,587,468 $ 3,795,951
104 34 City of Powell River Recreation and Cultural Services Schedule 15
For the Year Ended December 31, 2012
Budget Actual Actual 2012 2012 2011
Revenues Parks $ 22,700 $ 19,095 $ 27,363 Swimming pool and fitness 471,785 442,572 441,276 Ice arenas 317,997 321,111 292,671 Theatre and meeting rooms 88,839 74,722 89,076 Concessions 45,675 62,092 81,258 Recreation programs 60,997 72,603 63,890 Willingdon Beach Campsite 208,345 168,420 192,899
1,216,338 1,160,615 1,188,433
Expenses Parks and playgrounds 768,770 812,416 837,267 Swimming pool and fitness 1,097,254 1,167,805 1,053,145 Ice arenas 991,659 1,001,816 1,015,287 Theatre and meeting rooms 482,745 456,862 439,811 Concessions 51,595 69,330 97,862 Recreation programs 268,283 265,164 211,320 Willingdon Beach Campsite 176,114 176,625 161,245
3,836,420 3,950,018 3,815,937
Excess Expenses Over Revenues $ (2,620,082) $ (2,789,403) $ (2,627,504)
105 35 City of Powell River Powell River Public Library Schedule 16
For the Year Ended December 31, 2012
Budget Actual Actual 2012 2012 2011
Advertising and promotion $ 1,000 $ 1,070 $ 811 Periodicals 9,225 19,820 19,384 Amortization 132,395 123,986 120,594 Bank charges - 2,074 2,352 Education 1,500 1,801 5,310 Materials and equipment 8,500 2,635 5,040 Building costs 29,785 27,557 27,583 Licenses and dues 1,351 1,324 1,408 Office 20,197 18,783 23,714 Programs 5,744 5,263 18,084 Professional fees 16,100 21,535 14,746 Planning 4,000 62,609 33,432 Book processing 4,602 2,334 6,306 Utilities 5,971 9,011 7,602 Wages and benefits 709,792 633,204 656,653
Total Powell River Public Library $ 950,162 $ 933,006 $ 943,019
106 36 City of Powell River Powell River Waterfront Development Corporation Schedule 17
For the Year Ended December 31, 2012
Budget Actual Actual 2012 2012 2011
Bank charges $- $72$75 Professional fees - 4,087 2,509
Total Powell River Waterfront Development Corporation $- $ 4,159 $ 2,584
107 37 City of Powell River Powell River Community Forest Ltd Schedule 18
For the Year Ended December 31, 2012
Budget Actual Actual 2012 2012 2011
Cost of sales $- $ 2,105,505 $ 938,712 Administration - 65,025 51,871 Other - 101 774 Amortization - 11,274 11,369
Total Powell River Community Forest Ltd $- $ 2,181,905 $ 1,002,726
108 38 City of Powell River Reserves Schedule 19
For the Year Ended December 31, 2012
Balance Interest Transfers Transfers Balance 2011 Allocated In Out 2012
General Operating Fund Reserve Accounts Airport $ 103,494 $ 1,501 $ - $ (58,000) $ 46,995 Arts and Culture Committee 10,000 145 10,000 - 20,145 Barge and Tanker Wharf Operations 279,742 4,056 - - 283,798 Computer 34,885 505 50,000 (76,342) 9,048 Cranberry Lake Sanctuary 31,754 460 - - 32,214 Elections - - 7,500 - 7,500 Field User Fees 103,330 1,498 9,790 (19,379) 95,239 Firehall 2,162 31 - - 2,193 Future Expenditures 1,841,424 - 1,755,953 (1,841,424) 1,755,953 Health and Safety 13,283 193 16,620 (19,000) 11,096 Heritage Preservation Project 142,859 2,071 - (140,000) 4,930 ICBC Award 27,580 400 - - 27,980 Insurance Claims 205,915 2,986 - (10,190) 198,711 Legal 567 8 - - 575 North Harbour 168,185 2,439 180,585 - 351,209 Re-alignment MOT 209,884 3,042 - - 212,926 Smoke Alarms 1,153 17 - - 1,170 Sport and Recreation Committee 10,000 145 10,000 - 20,145 Theatre Equipment 23,083 335 1,077 - 24,495 Transfer Site Clean Up 17,452 253 - - 17,705 Willingdon Beach Campsite 46,033 667 23,500 - 70,200 3,272,785 20,752 2,065,025 (2,164,335) 3,194,227
Water and Sewer Fund Reserve Accounts Future Expenditures 982,581 - 1,623,766 (982,581) 1,623,766 Infrastructure Replacement 665,286 9,646 544,324 (100,000) 1,119,256 Treatment Plant Equipment 844,526 12,246 54,075 - 910,847 Treatment Plant Membranes 2,193,221 31,802 195,336 (15,000) 2,405,359 Wildwood Lagoon Biosolids Removal 253,257 3,672 32,051 - 288,980 Wildwood Lagoon Improvements 67,452 978 - - 68,430 5,006,323 58,344 2,449,552 (1,097,581) 6,416,638 Total Reserve Accounts 8,279,108 79,096 4,514,577 (3,261,916) 9,610,865
Reserve Funds Building Maintenance 149,328 2,165 98,072 (116,532) 133,033 Community Works 2,306,909 - - (2,306,909) - DCC - Parkland - - 396 - 396 DCC - Sewer 1,231 18 11,208 - 12,457 DCC-Storm 616 9 2,818 - 3,443 DCC - Water 327 5 2,977 - 3,309 Equipment Replacement 1,761,416 25,541 705,681 (446,704) 2,045,934 General 221,852 3,218 - - 225,070 Land Sale 418,261 6,065 - (6,000) 418,326 Park Land 152,161 2,206 - - 154,367 Powell River Community Forest 186,022 2,697 659,554 (704,000) 144,273 Road Improvement 35,906 521 - - 36,427
109 39 City of Powell River Reserves Schedule 19
For the Year Ended December 31, 2012
Balance Interest Transfers Transfers Balance 2011 Allocated In Out 2012 Total Reserve Funds 5,234,029 42,445 1,480,706 (3,580,145) 3,177,035 Total Reserve Accounts and Reserve Funds $13,513,137 $ 121,541 $ 5,995,283 $ (6,842,061) $12,787,900
110 40 City of Powell River Financial Activities - by Segment Schedule 20
For the Year Ended December 31, 2012
General Government Transportation Protective Unallocated Services Services Services
Revenue Total Taxes for Municipal Purposes $ 14,097,362 $ - $ - $ - Sale of Services - 27,278 4,209,450 310,848 Other Revenue 197,486 445,842 - 78,230 Utility User Fees - - - - Powell River Public Library - - - - Powell River Community Forest Ltd - - - - Government Grants 831,918 - - - Interest and Investment Income 251,684 - - - Developer Contributions 14,650 - - - Total Revenue 15,393,100 473,120 4,209,450 389,078
Expenses Operating Wages and Benefits - 2,609,071 2,199,400 2,796,376 Materials and Supplies - 439,504 828,482 124,309 Municipal Fleet - 32,578 188,144 122,508 Contracted Services - 109,204 127,546 1,885,984 Utilities - 135,038 366,662 82,721 Professional Services & Insurance - 545,001 79,394 389 Grants - 808,685 - - Miscellaneous - 248,252 879,086 56,068 Amortization - 3,588,256 - - Powell River Public Library - - - - Powell River Waterfront Development Corp - - - - Powell River Community Forest Ltd - - - - Government Grants 2,306,909 - - - Departmental Chargebacks - (351,382) (698,980) - Operating Expenses 2,306,909 8,164,207 3,969,734 5,068,355 Debt Servicing - - 276,318 - Total Operating & Debt Expenses 2,306,909 8,164,207 4,246,052 5,068,355 Annual Surplus (Deficit) $ 13,086,191 $ (7,691,087) $ (36,602) $ (4,679,277)
111 41 City of Powell River Financial Activities - by Segment Schedule 20
For the Year Ended December 31, 2012
Environmental Recreation and Public Other and Cultural Health Reporting Services Services Water Utility Sewer Utility Entities 2012 2011
$- $ - $- $- $- $ 14,097,362 $ 13,796,637 1,160,615 443,589 - - - 6,151,780 4,332,263 - - ---721,558 1,209,243 - - 2,262,627 2,695,552 - 4,958,179 4,472,652 - - - - 440,564 440,564 409,136 - - - - 2,901,840 2,901,840 1,680,017 - - (2) - - 831,916 12,649,313 - - 62,867 35,518 - 350,069 278,869 - - - 1,200 - 15,850 2,681,982 1,160,615 443,589 2,325,492 2,732,270 3,342,404 30,469,118 41,510,112
2,703,368 191,753 761,665 937,396 - 12,199,029 12,082,962 425,755 2,783 140,297 404,108 - 2,365,238 2,369,775 131,973 49,478 67,961 109,567 - 702,209 682,903 238,593 - 48,352 48,378 - 2,458,057 2,646,595 418,963 - 23,267 187,273 - 1,213,924 1,102,712 - - ---624,784 630,795 - - ---808,685 701,459 31,366 166,039 15,766 12,034 - 1,408,611 1,543,087 - - 469,885 443,994 - 4,502,135 3,990,391 - - - - 933,006 933,006 943,019 - - - - 4,159 4,159 2,584 - - - - 2,181,905 2,181,905 1,002,726 - - ---2,306,909 - - (41,234) (55,946) (26,529) - (1,174,071) (1,149,983) 3,950,018 368,819 1,471,247 2,116,221 3,119,070 30,534,580 (26,549,025) 82,301 - 106,156 51,150 - 515,925 365,037 4,032,319 368,819 1,577,403 2,167,371 3,119,070 31,050,505 26,914,062 $ (2,871,704) $ 74,770 $ 748,089 $ 564,899 $ 223,334 $ (581,387) $ 14,596,050
112 42