Name of Vendor
Address
BID TO BE OPENED ON :
1st Day of April, 2013
At 10:30 am.
LOCATION: BUSINESS OFFICE SYOSSET CENTRAL SCHOOL DISTRICT 99 PELL LANE SYOSSET, NY 11791-2998
BID TO BE SENT TO: BY US POSTAL SERVICE --- SYOSSET CENTRAL SCHOOL DISTRICT PO BOX 9029 SYOSSET, NY 11791-9029
BY COURIER DELIVERY --- SYOSSET CENTRAL SCHOOL DISTRICT 99 PELL LANE SYOSSET, NY 11791-2998
BID SPECIFICATIONS FOR:
Bid #17-13/14 – PUBLIC ADDRESS, INTERCOM AND MASTER CLOCK SERVICE, MAINTENANCE AND PARTS -2013-2014 (COOPERATIVE BID)
SYOSSET CENTRAL SCHOOL DISTRICT SYOSSET, NY 11791
INSTRUCTIONS TO BIDDERS
1. The “General Conditions” enclosed shall form an integral part of each purchase contract awarded by the School District.
2. The “Bidder Certification” (Acceptance Form) must be signed by an authorized signatory of the company and submitted with the bid.
3. The “Product Safety Certification” form must be signed by an authorized signatory and submitted with the bid.
4. The “Statement of Non-Collusion” form must be signed by an authorized signatory of the company and submitted with the bid.
5. All quantities listed are for bid purposes and are estimates only. Quantities noted are estimates for the school year or period of the contract.
6. Prices must remain firm for acceptance for a period of not less than sixty (60) days.
7. Bid security is REQUIRED for this bid. Please note that only security in the form of a BID BOND, BANK CHECK OR CERTIFIED CHECK will be acceptable. PLEASE NOTE: COMPANY CHECKS WILL NOT BE ACCEPTABLE.
BID SECURITY MUST REFLECT 5% OF THE TOTAL ESTIMATED ANNUAL COST OF THE BID.
The check or bond of the successful bidder will be held until contract completion. The check or bond of the unsuccessful bidders will be returned within seven (7) days after award to the successful bidder.
8. Any questions regarding this bid should be directed in writing, at least five business days prior to bid opening, to:
Mr. John S. Lackner, Director of School Facilities and operations Syosset Central School District Post Office Box 9029, Syosset, NY 11791-9029
SYOSSET CENTRAL SCHOOL DISTRICT P.O. Box 9029 SYOSSET, NY 11791-9029 (516) 364-5655
NOTICE TO BIDDERS
The Syosset Central School District, Syosset, New York and the other school districts listed below:
Baldwin Union Free School District Bellmore Union Free School District Bellmore-Merrick Central High School District Bethpage Union Free School District Carle Place Union Free School District East Meadow School District East Rockaway Union Free School District East Williston Union Free School District Elmont School District Floral Park-Bellerose Union Free School District Freeport Union Free School District Garden City Union Free School District Great Neck School District Hempstead School District Herricks Union Free School District Hewlett-Woodmere Union Free School District Hicksville Union Free School District Island Trees Union Free School District Jericho Union Free School District Lawrence Union Free School District Levittown School District Long Beach Public Schools Lynbrook Union Free School District Malverne Union Free School District Manhasset Union Free School District Massapequa School District Mineola Union Free School District New Hyde Park-Garden City Park Union Free School District North Bellmore Union Free School District North Merrick Union Free School District North Shore School District Oceanside Union Free School District Plainview-Old Bethpage Central School District Port Washington Union Free School District Rockville Centre Union Free School District Seaford Union Free School District Syosset Central School District Uniondale Union Free School District Valley Stream Union Free School District #24 Valley Stream Union Free School District #30 Valley Stream Central High School District Wantagh Union Free School District West Hempstead School District Westbury Union Free School District
will solicit bids as follows:
Bid# 17–13/14- PUBLIC ANNOUNCEMENT SYSTEM, INTERCOM AND MASTER CLOCK SERVICE, MAINTENANCE & PARTS – 2013-2014 (COOPERATIVE BID)
Bids will be received at the Syosset Central School District Business Office, South Woods Middle School, 99 Pell Lane, Syosset, New York at which time and place such bids will be publicly opened and read.
Bids submitted via courier or hand delivery may be delivered to the Syosset Central School District, Business Office, 99 Pell Lane, Syosset, NY 11791. Bids submitted via United States Postal Service should be mailed to Syosset Central School District, Business Office, Post Office Box 9029, Syosset, NY 11791-9029.
Specifications and Bid Forms may be obtained at the Syosset District Business Office during normal business hours.
The Board of Education reserves the right in its discretion to reject all or any part of any bid and to readvertise for new bids in accordance with Section 103 of the General Municipal Law.
Gail Knoph Purchasing Agent
SYOSSET CENTRAL SCHOOL DISTRICT Syosset, New York
BID SPECIFICATIONS AND INSTRUCTIONS FOR
COOPERATIVE BIDDING SYOSSET CENTRAL SCHOOL DISTRICT AND MEMBERS OF THE COOPERATIVE AS LISTED BELOW
PUBLIC ADDRESS SYSTEM, INTERCOM AND MASTER CLOCK SERVICE AND REPAIR
It is the intent of the Co-op to properly describe by the specifications, terms, and conditions, an adequate method of providing PUBLIC ADDRESS SYSTEM, INTERCOM AND MASTER CLOCK SERVICE AND REPAIR at various buildings within the districts listed below:
Baldwin Union Free School District Bellmore Union Free School District Bellmore-Merrick Central High School District Bethpage Union Free School District Carle Place Union Free School District East Meadow School District East Rockaway Union Free School District East Williston Union Free School District Elmont School District Floral Park-Bellerose Union Free School District Freeport Public Schools Garden City Union Free School District Great Neck School District Hempstead School District Herricks Union Free School District Hewlett-Woodmere Union Free School District Hicksville Union Free School District Island Trees Union Free School District Jericho Union Free School District Lawrence Union Free School District Levittown School District Long Beach Public Schools Lynbrook Union Free School District Malverne Union Free School District Manhasset Union Free School District Massapequa School District Mineola Union Free School District New Hyde Park-Garden City Park Union Free School District North Bellmore Union Free School District North Merrick Union Free School District North Shore School District Oceanside Union Free School District Plainview-Old Bethpage Central School District Port Washington Union Free School District Rockville Centre Union Free School District
Seaford Union Free School District Syosset Central School District Uniondale Union Free School District Valley Stream Union Free School District #24 Valley Stream Union Free School District #30 Valley Stream Central High School District Wantagh Union Free School District West Hempstead School District Westbury Union Free School District
SITE INSPECTIONS
All bidders are urged to call the following in order to schedule inspections of all sites involved in this bid.
Failure to conduct site inspection (s) will not relieve the awarded contractor (s) from the responsibility of performing the work as specified in this document.
PARTICIPATING SCHOOL DISTRICTS
DISTRICT ADDRESS PHONE FAX
Baldwin UFSD 960 Hastings Street 377-9312 377-9703 Baldwin, NY 11510 Russ Randazzo [email protected] Director of Facilities & Ops.
Bellmore UFSD 580 Winthrop Avenue 679-2907 679-2927 Bellmore, NY 11710 Joe Hendrickson [email protected] Director of Facilities
Bellmore –Merrick CHSD 1260 Meadowbrook Road 992-1032 623-8911 North Merrick, NY 11566 John Scalisi [email protected] Director of Facilities
PARTICIPATING SCHOOL DISTRICTS
Bethpage UFSD 10 Cherry Avenue 644-4038 644-4073 Bethpage, NY 11714 Jon Simpkins [email protected] Director of Facilities & Ops.
East Meadow UFSD 718 The Plain Road 478-5509 478-5780 Westbury, NY 11590 Patrick Pizzo [email protected]
Director of Facilities & Ops.
East Rockaway UFSD 443 Ocean Avenue East Rockaway, NY 11518 887-8300 887-0131 Anthony Quercia ext 545 Director of Facilities & Ops. [email protected]
Elmont UFSD 135 Elmont Road 326-5500 326-5537 Elmont, NY 11530 David Polizzi [email protected] Director of Facilities & Ops.
Floral Park-Bellerose UFSD One Poppy Place Floral Park, NY 11001 327-9302 327-9304 Paul Gustafsson [email protected]
Director of Facilities & Ops.
Garden City UFSD 56 Cathedral Avenue P.O. Box 216 Garden City, NY 11530 478-1080 478-1082 Patrick Mehr [email protected] Director of Facilities & Ops. Glen Cove 150 Dosoris Lane 801-7091 801-7099 City, S.D. Glen cove, NY 11542 Joe Fiorino [email protected]
Great Neck UFSD . 345 Lakeville Rd. Great Neck, NY 11020 441-4040 441-4923 Alfredo Cavallaro [email protected] Director of Facilities
Hempstead UFSD 201 President St. Hempstead, NY 11550 292-7111 292-0012 Peter Cavassa ext 1201 Director of Facilities [email protected]
Herricks UFSD 999 Herricks Road New Hyde Park, NY 11040 248-3128 248-3762 James Brown [email protected] Director of Facilities
Hewlett-Woodmere One Johnson Place Woodmere, NY 11598 374-8146 374-8185 Dennis Sheridan [email protected] Ex. Director of Facilities & Ops.
Hicksville UFSD 200 Division Avenue Hicksville, NY 11801 733-2180 733-6584 David Bell [email protected] Director of Facilities
Island Trees UFSD 74 Farmedge Road Levittown, NY 11756 520-2109 Louis DiPadova [email protected] Director of Facilities
Jericho UFSD 99 Cedar Swamp Road Jericho, NY 11753-1202 203-3600 203-3671 Timothy Almeida ext 3233 Director of Facilities [email protected]
Lawrence UFSD 195 Broadway Lawrence, NY 11559 295-7045 812-7592 Chris Milano cmilanoAlawrence.k12.ny.us Director of Facilities & Ops.
Levittown UFSD 850 Seaman Neck Rd. Seaford, NY 11783 520-8347 Michael Hahn [email protected] Director Building & Grounds
Long Beach UFSD 130 Maple Blvd. Long Beach, NY 11561 897-2120 Steve Lahey [email protected] Director of Facilities & Ops.
Lynbrook UFSD 111 Atlantic Avenue Lynbrook, NY 11563 887-0259 Allan Scotto [email protected] Director of Facilities
Malverne UFSD 301 Wicks Lane Malverne, NY 11565 887-6408 596-2910 Spiro Colaitis scolaitisAmalverne.k12.ny.us Director of Facilities
Manhasset UFSD 200 Memorial Place Manhasset, NY 110 267-7720 627-1618 Armand Markarian [email protected] Director of Facilities
Massapequa UFSD 4925 Merrick Road 308-5001 308-5009 Massapequa, NY 11758 [email protected] Timothy O’Donnell Director of Facilities & Ops
Mineola UFSD 200 Emory Road Mineola, NY 11501 237 2075 237-2508 Dan Romano [email protected] Director of Facilities & Ops.
New-Hyde Park/Garden 1950 Hillside Avenue City Park UFSD New Hyde Park, NY 352-6257 352-6282 Robert Moss [email protected] Director of Facilities
North Bellmore UFSD 2616 Martin Avenue Bellmore, NY 11719 992-3000 785-7105 Frank Russo [email protected] Director of Facilities & Ops.
North Merrick UFSD 1057 Merrick Avenue North Merrick, NY 11566 292-3095 292-3097 Jim Saitta [email protected] Director of Facilities
North Shore UFSD 112 Franklin Ave. Sea Cliff NY 11579 277-7835 277-7805 John Hall [email protected]
Director of Facilities
Oceanside UFSD 145 Merle Avenue Oceanside, NY 11572 594-2333 594-2352 Robert Schloth [email protected] Director of Facilities & Ops.
Plainview-Old Bethpage 117 Central Park Road CSD Plainview, NY 11803 349-4793 349-4797 Kim Parahus [email protected] Director of Facilities & Ops.
Port Washington UFSD 100 Campus Drive Pt Washington NY11050 767-4940 767-4949 Jim Ristano [email protected] Director of Facilities
Roosevelt 335 E. Clinton Ave. 345-7023 345-7323 UFSD Roosevelt, NY 11575 Scott Saperstein [email protected]
Seaford UFSD 1600 Washington Ave. Seaford, NY 11783 592-4017 592-4048 Andrew Ward [email protected] Director of Safety & Ops.
Syosset UFSD P.O. Box 9029 Syosset, NY 11791 364-5662 364-8657 John S. Lackner [email protected] Director of Facilities & Ops.
Uniondale UFSD 933 Goodrich Street Uniondale, NY 11553 560-8847 918-1014 John LaBare [email protected] Director of Facilities
Valley Stream CHSD One Kent Road Valley Stream, NY 11580 872-5686 Jim Nothel [email protected] Director of Facilities
Wantagh UFSD 3301 Beltagh Avenue Wantagh, NY 11793 679-6313 679-6349 Martin Abrams [email protected] Director of Facilities & Ops.
West Hempstead UFSD 252 Chestnut Street W. Hempstead,NY11552 390-3105 489-1776 Anthony Vecchione [email protected] Director of Facilities
Westbury UFSD 2 Hitchcock Lane Westbury, NY 11568 876-5103 876-5105 Michael Batkiewicz [email protected] Director of Facilities & Ops.
SCHOOLS WITHIN EACH MEMBER DISTRICT
BALDWIN UFSD
1. Baldwin Sr. High School 2. Baldwin Middle School 3. Brookside Elementary School 4. Lenox Elementary School 5. Meadow Elementary School 6. Milburn Elementary School 7. Plaza Elementary School 8. Shubert Elementary School 9. Steele Elementary School 10. District Administration Building
BELLMORE UFSD
1. Reinhard School 2. Shore Road School 3. Winthrop Avenue School
BELLMORE MERRICK CHSD
1. Calhoun High School 2. Grand Avenue Middle School 3. John F. Kennedy High School 4. Mepham High School 5. Merrick Avenue Middle School 6. Brookside Jr. High School
BETHPAGE UNION FREE SCHOOL DISTRICT
1. Bethpage Sr. High School 2. John F. Kennedy Middle School 3. Central Boulevard Elementary School 4. Charles Campagne Elementary School 5. Kramer Lane Elementary School
CARLE PLACE UFSD
1. Carle Place High School/Middle School 2. Rushmore Avenue School 3. Cherry Lane School
SCHOOLS WITHIN EACH MEMBER DISTRICT
EAST MEADOW SCHOOL DISTRICT
1. Administration Building 2. Barnum Woods Elementary 3. Bowling Green Elementary 4. McVey Elementary School 5. Meadowbrook Elementary 6. Parkway Elementary 7. Woodland Middle School 8. East Meadow High School 9. W.T.Clark MS/HS
EAST ROCKAWAY SCHOOLS
1. East Rockaway High School 2. Centre Avenue Elementary 3. Rhame Avenue Elementary
EAST WILLISTON UFSD
1. The Wheatley School 2. Willets Road School 3. North Side School
ELMONT UNION FREE SCHOOL DISTRICT
1. Alden Terrace Elementary School 2. Clara H. Carlson Elementary School 3. Covert Avenue Elementary School 4. Dutch Broadway Elementary School 5. Gotham Avenue Elementary School 6. Stewart Manor Elementary School
FLORAL PARK – BELLEROSE UFSD
1. Floral Park-Bellrose School 2. John Lewis Childs School 3. Administration Building
SCHOOLS WITHIN EACH MEMBER DISTRICT
FREEPORT PUBLIC SCHOOLS
1. Archer Street School 2. Bayview Avenue School 3. Caroline G. Atkinson Intermediate School 4. Columbus Avenue Early Childhood Center 5. Leo F. Giblyn School 6. New Visions School 7. J.W. Dodd Middle School 8. Freeport High School
GARDEN CITY UFSD
1. Administration Building 2. Garden City High School 3. Garden City Middle School 4. Stratford Elementary 5. Stewart Elementary 6. Hemlock School 7. Homestead Elementary 8. Locust Elementary
GREAT NECK UFSD
1. E. M. Baker School 2. North Middle School 3. South High School 4. South Middle School 5. J. F. Kennedy School 6. Lakeville School 7. John L. Miller Great Neck North High School 8. Parkville School 9. Saddle Rock School 10. Village School 11. Phipps Administration Bldg. 12. Clover Drive School 13. Cumberland School 14. Grace Avenue Center
HEMPSTEAD UFSD
1. Franklin Elementary School 2. Fulton Elementary School 3. Hempstead Early Childhood Center 4. Hempstead High School 5. Hempstead Pre-Kindergarten
SCHOOLS WITHIN EACH MEMBER DISTRICT
HEMPSTEAD UFSD (CONT’D.)
6. Jackson Annex Elementary School 7. Jackson Elementary School 8. Ludium Elementary School 9. Marshall Kindergarten 10. Rhodes Elementary School
HERRICKS UFSD
1. Herricks High School 2. Herricks Middle School 3. Herricks Community Center 4. Center Street School 5. Denton Avenue School 6. Searingtown School 7. Shelter Rock Academy
HEWLETT-WOODMERE UFSD
1. George W. Hewlett High School 1. Woodmere Middle School 2. Ogden Elementary School 3. Hewlett Elementary School 4. Franklin Early Childhood Center 5. Administration Building
HICKSVILLE UFSD
1. Administration Building 2. Hicksville High School 3. Hicksville Middle School 4. Burns Avenue Elementary School 5. Dutch Lane Elementary School 6. East Street Elementary School 7. Fork Lane Elementary School 8. Lee Avenue Elementary School 9. Old Country Road Elementary School 10. Woodland Elementary School 11. Willet Avenue School
SCHOOLS WITHIN EACH MEMBER DISTRICT
ISLAND TREES UFSD
1. S. Fred Sparke School 2. Michael F. Stokes School 3. Island Trees Memorial Middle School 4. Island Trees High School 5. Geneva N. Gallow School 6. Stephen E. Karopczyc School
JERICHO UFSD
1. Jericho Sr. High School 2. Jericho Middle School 3. Cantiague Elementary School 4. George Jackson Elementary School 5. Robert Seaman Elementary School
LAWRENCE UFSD
1. Administration Building 2. Lawrence High School 3. Lawrence Middle School 4. Public School #2 5. Public School #4 6. Public School #5 7. Public School #6
LEVITTOWN UFSD
1. Abbey Lane Elementary School 2. Division Avenue High School 3. East Broadway Elementary School 4. Gardiners Avenue Elementary School 5. Lee Road Elementary School 6. MacArthur High School 7. Northside Elementary School 8. Red School House 9. Salk Middle School 10. Summit Lane Elementary School 11. Wisdom Lane Middle School
SCHOOLS WITHIN EACH MEMBER DISTRICT
LONG BEACH UFSD
1. Blackheath Pre-K 2. East Elementary School 3. Lido Elementary School 4. Lindell Elementary School 5. West Elementary School 6. Long Beach Middle School 7. Long Beach High School
LYNBROOK UFSD
1. Kindergarten Center/Administration 2. West End Elementary School 3. Waverly Park Elementary School 4. Marion Street Elementary School 5. Lynbrook South Middle School 6. Lynbrook North Middle School 7. Lynbrook High School
MALVERNE UFSD
1. Administration Building 2. Malverne High School 3. Howard T. Herber Middle School 4. Maurice W. Downing Elementary School 5. Davison Elementary School
MANHASSET UFSD
1. Manhasset High School 2. Manhasset Middle School 3. Munsey Park Elementary School 4. Shelter Rock Elementary School
MASSAPEQUA UFSD
1. Massapequa High School 2. Massapequa High School – Ames Campus 3. Alfred G. Berner Middle School 4. Birch Lane Elementary School 5. East Lake Elementary School 6. Fairfield Elementary School 7. R.J. Lockhart Elementary School 8. McKenna Elementary School 9. Unqua Road Elementary School
SCHOOLS WITHIN EACH MEMBER DISTRICT
MINEOLA UFSD
1. Administration Office 2. Mineola High School 3. Mineola Middle School 4. Hampton Street Elementary School 5. Jackson Avenue Elementary School 6. Meadow Drive Elementary School 7. Cross Street School 8. Willis Avenue School
NEW HYDE PARK-GARDEN CITY PARK UFSD
1. Garden City Park School 2. Hillside Grade School 3. Manor Oaks-William R. Bowie School 4. New Hyde Park Road School
NORTH BELLMORE UFSD
1. Martin Avenue School 2. Park Avenue School 3. John Dinkelmeyer School 4. Jacob Gunther School 5. Saw Mill Road School 6. Newbridge Road School
NORTH MERRICK UFSD
1. H.D. Fayette School 2. Camp Avenue School 3. Old Mill Road School 4. Administration Building
NORTH SHORE CENTRAL SCHOOL DISTRICT
1. Glen Head School 2. Glenwood Landing School 3. North Shore High School 4. North Shore Middle School 5. Sea Cliff School
SCHOOLS WITHIN EACH MEMBER DISTRICT
OCEANSIDE UFSD
1. Administration Building 2. Oceanside High School 3. Oceanside Middle School 4. Florence A. Smith School 5. Oaks School 6. South Oceanside Road School 7. North Oceanside Road School 8. Fulton Avenue School 9. Walter S. Boardman School 10. Kindergarten Pre-K Center
PLAINVIEW-OLD BETHPAGE CSD
1. Administrative Offices 2. Plainview-Old Bethpage Middle School 3. Plainview-Old Bethpage John F. Kennedy H.S. 4. H.B. Mattlin Middle School 5. Kindergarten Center 6. Stratford Road Elementary School 7. Old Bethpage Elementary School 8. Parkway Elementary School 9. Pasadena Elementary School 10. Jamaica Ave. School 11. Fern Place School
PORT WASHINGTON UFSD
1. Administration Building & Annex 2. Paul D. Schreiber High School 3. Carrie Palmer Weber Middle School 4. John Philip Sousa Elementary 5. John J. Daly Elementary School 6. Daniel and Florence Guggenheim School 7. Manorhaven Elementary School 8. South Salem Elementary School
SCHOOLS WITHIN EACH MEMBER DISTRICT
ROCKVILLE CENTRE UFSD
1. Administration Building 2. Southside High School 3. Southside Middle School 4. William S. Covert School 5. Jennie E. Hewitt School 6. Riverside School
SEAFORD UFSD
1. Administration Building 2. Seaford High School 3. Seaford Middle School 4. Seaford Manor Elementary School 5. Seaford Harbor Elementary School
SYOSSET CENTRAL SCHOOL DISTRICT
1. Syosset Central School District Office 2. Syosset High School 3. Harry B. Thompson Middle School 4. South Woods Middle School 5. Baylis Elementary School 6. Berry Hill Elementary School 7. Robbins Lane Elementary School 8. South Grove Elementary School 9. Village Elementary School 10. Walt Whitman Elementary School 11. Willits Elementary School
UNIONDALE UFSD
1. Uniondale High School 2. Cornelius Court School 3. California Avenue School 4. Smith Street School 5. Walnut Street School 6. Grand Avenue School 7. Turtle Hook Middle School 8. Northern Parkway School 9. Lawrence Road Middle School
SCHOOLS WITHIN EACH MEMBER DISTRICT
VALLEY STREAM UFSD #24
1. Brooklyn Avenue School 2. William A. Buck School 3. Robert W. Carbonaro School
VALLEY STREAM UFSD #30
1. Administrative Offices 2. Shaw Avenue Elementary School 3. Clear Stream Avenue Elementary School 4. Forest Road Elementary School 5. Washington Avenue School
VALLEY STREAM CHSD
1. Administration Building 2. Valley Stream Central High School 3. Valley Stream Memorial Jr. High School 4. Valley Stream North High School 5. Valley Stream South High School
WANTAGH UFSD
1. Administration Building 2. Forest Lake Elementary School 3. Mandalay Elementary School 4. Wantagh Elementary School 5. Wantagh Middle School 6. Wantagh High School
WEST HEMPSTEAD UFSD
1. West Hempstead High School 2. West Hempstead Middle School 3. George Washington School 4. Cornwell Avenue School 5. Chestnut Street School
WESTBURY UFSD
1. Administration Building 2. Westbury High School 3. Westbury Middle School 4. Drexel Avenue School 5. Powells Lane School 6. Park Avenue School 7. Dryden Street School
………......
TERMS AND CONDITIONS
The specifications as provided herein will provide for PUBLIC ADDRESS SYSTEM, INTERCOM, AND MASTER CLOCK SERVICE, REPAIR AND PARTS for the school buildings listed herein, for the 2012-2013 school year. The contract start after Board of Education approval of the contract and will end June 30, 2013.
The service is to be performed trained service mechanics on the full time payroll of the successful contractor capable of performing the work as required under this contract.
It is the responsibility of the bidder to visit each and all of the buildings and sites where this work is to be performed. He must fully acquaint himself with all the problems, conditions and factors that he may encounter in connection with the work affecting this contract. The bidder, in submitting this proposal, declares that he has personally inspected the locations and has satisfied himself as to quantities, conditions, schedules, etc. and understands that in submitting this proposal he waives all right to plead any misunderstanding regarding the same.
Inspection of the sites should be arranged through the Facilities Departments of each school district as listed on the attached.
Additional information may be obtained by contacting the Syosset CSD Purchasing Office at (516) 364- 5654.
Definitions:
1. The term “District” as herein used shall be deemed as reference to the individual school district with whom the contractor has made an agreement with. This consists of listed herein.
2. The term “Contractor” as herein used shall be deemed as reference to the successful bidder, vendor, proprietor or corporation receiving an award for PUBLIC ADDRESS SYSTEM, INTERCOM AND MASTER CLOCK SERVICE AND REPAIR under the term of this agreement.
3. The term “PUBLIC ADDRESS SYSTEM, INTERCOM AND MASTER CLOCK SERVICE AND REPAIR contractor” refers to a company engaged in PA, Intercom and Master Clock systems service and repair.
4. Work under this contract shall be scheduled so as not to interfere with school operations, and the schedule shall be subject to District approval. All work is to be performed under a schedule determined by the District.
5. NOTICES: Any notices required to be given under this agreement shall be given in writing at the addresses herein set forth.
6. Bid Security:
Bid security is required. Each bidder shall be required to submit with this bid a bank (i.e., Teller’s) or certified check, or in the alternate, a bond written by a recognized surety company rated by A.M. Best & Co., Inc., currently as "A:Class IX", or better, and be an admitted carrier licensed to do business in the state of New York in an amount equal to 5% of the annual cost of the bid. The annual cost of the bid with is the sum of all districts contracts. Either the certified check, bank check or the bond shall be payable to, or in favor of, "Syosset Central School District”. Bid security checks will be returned to the unsuccessful bidders within seven (7) days after bid is awarded by the Board of Education. The bid security of the successful bidder will be retained until the contract is fulfilled.
Insurance and Workers’ Compensation:
1. The contractor shall maintain public liability insurance and property damage insurance, naming each CO-OP District as additional insured, in the amount of Two Million Dollars combined single limit Public Liability and Property Damage, and shall furnish the District with Certificate of Insurance, all at the contractor’s sole cost and expense before work can begin.
2. The contractor shall comply with all revisions of the Workers’ Compensation Law and shall furnish a certificate showing evidence of same.
3. The contractor shall furnish a schedule of insurance attesting to current coverage for all automobile liability for vehicles in his possession and insurance coverage for all employees engaged in work to be performed by this contract and which shall comply with all requirements of the State of New York.
4. The public liability insurance and property damage insurance as stipulated herein shall be subject to the approval of the District.
5. The contractor agrees to save harmless each CO-OP District and to indemnify each from any and all loss, damage or expense in connection with the performance of this contract or by reason of the negligence of the contractor or its employees in the performance of this agreement and from any claim or claims, suit or suits, which may be commenced or instituted against the contractor and/or the District by reason of any acts or omissions of the contractor or its employees, in connection with the performance of this contract.
Payment:
The participants in this cooperative agreement shall issue their own purchase orders and shall accept full responsibility for any payments due the contractor for their purchases hereunder.
The contractor shall submit his invoice, indicating the district purchase order number and claim for payment, to the individual school district with whom the contractor has made an agreement with. Payment will be made only after work is completed. Therefore, payments will be made after invoiced in arrears and sent to the accounts payable department of the District issuing the purchase order.
Award:
1. This bid shall be awarded to the lowest aggregate bid by a responsible bidder on or by any combinations of items to responsible bidders in the best interest of the Co-op.
2. The Co-op reserves the right to reject all bids.
3. All bids must be signed in ink. The bid price shall be all-inclusive.
Strikes
In the event of a strike by contractor’s personnel, the contractor shall continue to answer all emergency calls and continue required maintenance by use of supervisory personnel to prevent any loss of service to the Board of Education.
Cancellation:
1. The School District reserves the right, under its sole discretion, to terminate the contract to be awarded under this bid upon thirty (30) days written notice. District liability of such termination will be determined on a prorated basis.
2. Failure by the contractor to comply with the specifications contained herein shall constitute a breach of the contract. In the event of such failure, the district will give the contractor written notice of such termination.
3. In the event of termination as specified in paragraph 2 above, the District may re-let the contract by public bidding or otherwise, and may charge to the contractor any additional cost incurred by the District as a result of the re-letting, including the cost of re-letting itself, as well as any additional cost for the performance of the remainder of the work under the contract.
Scope of Work:
1. The intent of this contract is to provide labor and parts to repair, service, upgrade, and/or replace PUBLIC ADRESS SYSTEMS, INTERCOMS, and MASTERCLOCKS in the participating school districts of the Nassau County Director of School Facilities Purchasing Consortium.
B. MINIMUM CONTRACTOR QUALIFICATIONS
1. Successful contractor must possess a minimum of five years experience and be fully licensed, insured as required by local townships, the County of Nassau and/or the State of New York.
2. The successful bidder will be a factory authorized dealer/distributer for the brand for which the contract is awarded. Documentation showing that the bidder is authorized by the factory to sell and service the equipment shall be provided upon request.
3. With respect to the hourly rate of pay, the rate should be computed pursuant to Article 9 of the New York State Labor law. Attached please find a copy of the prevailing rate schedule from the Department of Labor. All service technicians performing work under this contract are to be paid the Journeyman’s prevailing wage as detailed on the NYS Department of Labor’s website for “HVAC Controls”, as listed under the general trade category Electrician.
The Department of Labor requires that “Every contractor, and subcontractor, shall submit to the department of jurisdiction within thirty days after issuance of its first payroll, and every thirty days thereafter, a transcript of the original payroll records, as provided by this Article, subscribed and affirmed as true…” (Section 220, subd 3-a). Therefore, the Districts require submission of the certified payroll accordingly. They may be submitted with your invoicing to the District’s Accounts Payable Department.
4. Response time is a maximum of forty eight (48) hours and is measured from the time the service call is placed to the time a qualified, capable technician arrives at the building and checks in with the Custodial Staff or main office.
5. No more than one technician shall be on site in any District at any one time. The contractor shall not be permitted to send any more than one technician unless approved by each Facilities Office under special circumstances prior to dispatching. This approval is on a per- service-call basis. Apprentices, helpers or additional technicians are not permitted unless specifically approved on a per call basis.
C. DISTRICT’S RIGHT TO WORK AND/OR COMPLETE THIS CONTRACT
1. The Syosset Central School District and all cooperative participating school districts reserve the right to complete this contract or have it completed by others after delivery of a three day notice to the contractor, when in the opinion of the Director of School Facilities & Operations, the contractor does not man the job or causes undue delay or work. The cost to the district to complete the project will be deducted from monies otherwise due the contractor.
D. SPECIFIC OPERATION PROCEDURE
1. Upon arrival at the building, the technician shall check-in immediately at the main office during school hours or with the custodian on duty after school hours and inform the school district which service call or job the technician is working on.
2. The contractor will keep an accurate time record of the men working on each specific service call and job. This time shall be clearly indicated on a service call report which shall be presented to the custodian for signature at the end of each visit. A signed copy shall be left with the District at the time the technician leaves the building. The Director of School facilities & Operations or his designee will verify each billing against these reports.
3. Material may be purchased either by the District or the Contractor as determined by the Director of School Facilities & Operations. In the event the bidder is designated to supply the materials for a job, the bidder will bid on a percentage of Manufacturer’s list price and/or percentage mark-up over his certified cost.
4. Emergency operation must commence immediately for temporary relief of the situation. Emergencies shall be defined as any situation that causes an unsafe or uncomfortable condition and shall be designated an emergency at the sole discretion of the District placing the call.
5. Non-emergency work must begin within 48 hours unless otherwise directed by the district representative.
6. Upon arrival at the building, the technician shall check-in immediately with the custodian on duty and inform him which service call or job the technician is working on.
7. The contractor will keep an accurate time record of the men working on each specific service call and job. This time shall be clearly indicated on a service call report which shall be presented to the custodian for signature at the end of each visit. A signed copy shall be left with the District at the time the technician leaves the building. The Director of School Facilities & Operations or his designee will verify each billing against these reports.
8. Material may be purchased either by the District or the Contractor as determined by the Director of School Facilities & Operations. In the event the bidder is designated to supply the materials for a job, the bidder will bid on a percentage of Manufacturer’s list price and/or percentage mark-up over his certified cost.
9. If requested by the District, the contactor shall provide a copy of the manufacturer’s current list pricing. The list pricing may be provided electronically or in print at the contractor’s option.
10. For all material and repair parts that were bid based on manufacturer’s list price (Johnson/Honeywell/Powers/Siemans/Barber-Colman/Robert Shaw/Invensys), the cost of standard shipping to the contractor’s place of business shall be included in the bid multiplier and no additional charges shall be allowed.
11. For all other materials and repair parts, the cost of standard shipping to the contractor’s place of business, as shown on the contractor’s invoice from his supplier, shall be considered to be part of the contractor’s cost and therefore may be marked-up as per bid form section for “all other manufacturers”.
12. If the District requests expedited shipping of any materials, the contractor will be entitled to shipping, plus the mark-up percentage of the bid form.
E. FINAL DECISIONS
1. The Director of School Facilities & Operations shall have the right to interpret the true meaning and intention of specifications, verbal or written; but should any controversies or disputes arise over such interpretations, his decision shall be binding and final. The Board reserves the right to bid special work projects separate and apart from this bid as determined by the Director of School Facilities & Operations.
F. OBLIGATION OF BIDDER
1. At the time of the opening of bids, each bidder will be presumed to have read and be familiar with the Contract Documents including all addenda. The failure or omission of any bidder to receive or examine any form, instrument, document, building or system shall in no way relieve any bidder from any obligation in respect to his bid. These instructions are to be considered as an integral part of all proposals.
G. TRAVEL TIME
1. No allowances for travel time will be permitted.
H. FUEL SURCHARGE
1. Under no circumstances shall a fuel surcharge be charged.
SYOSSET CENTRAL SCHOOL DISTRICT
BID # 17-12/13 – PUBLIC ADDRESS, INTERCOM AND MASTER CLOCK SERVICE, MAINTENANCE AND PARTS -2012-2013 (COOPERATIVE BID)
BID FORM
Firms bidding on this contract must be factory authorized distributers/dealers in Nassau County, New York for the brand of equipment for which the bid is being submitted. Additionally, the firm must be factory authorized to service the brand of equipment on which a bid is being submitted. Proof that the bidder is a factory authorized distributer/dealer and factory authorized service company must be submitted.
LABOR, MATERIAL & PARTS PRICING:
Labor: Labor: Price for services Price for services Manufacturer: performed during performed after Material and parts normal normal working hours, pricing working hours weekends and holidays (% Discount) (7:00am to 3:30pm)
BOGEN $ per hour $ per hour ______%
DUKANE $ per hour $ per hour ______%
RAULAND BORG $ per hour $ per hour ______%
SIMPLEX $ per hour $ per hour ______%
TELCOR $ per hour $ per hour ______%
OTHER ______$ per hour $ per hour ______%
Execution:
Bid Submitted by:
______Company Name (Please Print) Federal Identification Number (FEIN)
______Name and Title Date of Submission
______Authorized Signature
Syosset Central School District
QUALIFICATION STATEMENT
Of: ______
Address: ______
1. State Whether: Corporation ____ Co-Partnership ____ Individual ____
2. If a Corporation, list the names and addresses of Officers:
President: ______
Vice Pres.: ______
Secretary: ______
Treasurer: ______
3. How many years has your organization been in business under your present business name? ______
4. List the projects which your firm has under contract or has performed in the past five years which you feel will qualify you for this type of work. Please specify School Districts wherever practicable and appropriate.
TYPE OF DATE WORK APPROX. NAME & ADDRESS OF OWNER WORK PERFORMED CONTRACT AMT. or CONTRACTING OFFICER
______
______
______
______
______
______
(Use additional blank sheets if additional space is necessary)
Syosset Central School District
QUALIFICATION STATEMENT (continued) 5. Have you, or your firm, ever failed to complete any work awarded to you? ______
If so, where and why? ______
______
______
6. Have your or your firm ever had a service agreement terminated for any unfavorable reasons at any time by any political division or governmental agency: ______
If yes, describe fully: ______
______
______
______
______
7. In what other line of business are you or your firm financially interested? ______
______
______
______
8. What is the experience of the principal individual of your organization relating to the subject of this bid?
INDIVIDUAL’S PRESENT YEARS OF MAGNITUDE & IN WHAT NAME POSITION EXPERIENCE TYPE OF WORK CAPACITY
______
______
______
9. The contract, if awarded to you or your firm, will have the personal supervision of whom? Give name, address and present position: ______
______
______