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Audit Report on the Accounts of District Government Chakwal

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Audit Report on the Accounts of District Government Chakwal AUDIT REPORT ON THE ACCOUNTS OF DISTRICT GOVERNMENT CHAKWAL AUDIT YEAR 2016-17 AUDITOR GENERAL OF PAKISTAN TABLE OF CONTENTS ABBREVIATIONS & ACRONYMS .......................................................................................... I PREFACE ................................................................................................................................ III EXECUTIVE SUMMARY ...................................................................................................... IV SUMMARY TABLE & CHARTS.......................................................................................... VIII TABLE 1: AUDIT WORK STATISTICS ............................................................................... VIII TABLE 2: AUDIT OBSERVATIONS.................................................................................... VIII TABLE3: OUTCOME STATISTICS ..................................................................................... VIII TABLE4: IRREGULARITIES POINTED OUT ....................................................................... IX TABLE 5: COST BENEFIT ....................................................................................................... X CHAPTER 1 ...............................................................................................................................1 1.1 DISTRICT GOVERNMENT CHAKWAL ...................................................................1 1.1.1 INTRODUCTION OF DEPARTMENTS .....................................................................1 1.2 AUDIT PARAS ...........................................................................................................6 1.2.1 NON-PRODUCTION OF RECORD ............................................................................7 1.2.2 IRREGULARITY & NON-COMPLIANCE OF RULES ...............................................9 1.2.3 PERFORMANCE ...................................................................................................... 63 1.2.4 WEAK INTERNAL CONTROLS .............................................................................. 73 ANNEXES ............................................................................................................................... 78 ANNEX-A ............................................................................................................................... 79 ANNEX-B ................................................................................................................................ 87 ANNEX-C ................................................................................................................................ 88 ANNEX-D ............................................................................................................................... 90 ANNEX-E ................................................................................................................................ 91 ANNEX-F ................................................................................................................................ 92 ANNEX-G ............................................................................................................................... 93 ANNEX-H ............................................................................................................................... 98 ANNEX-I ................................................................................................................................. 99 ANNEX-J ............................................................................................................................... 100 ANNEX-K ............................................................................................................................. 101 ANNEX-L .............................................................................................................................. 103 ANNEX-M ............................................................................................................................. 104 ANNEX-O ............................................................................................................................. 106 ANNEX-P .............................................................................................................................. 108 ANNEX-Q ............................................................................................................................. 109 ANNEX-S .............................................................................................................................. 114 ANNEX-T .............................................................................................................................. 115 ANNEX-U ............................................................................................................................. 116 ANNEX-V ............................................................................................................................. 117 ii ABBREVIATIONS & ACRONYMS B&R Buildings & Roads BHU Basic Health Unit CNIC Computerized Nation Identity Card C&W Communication and Works DAC Departmental Accounts Committee DAO District Accounts Office DCO District Coordination officer DDC District Development Committee DDO Drawing and Disbursing Officer DEO (EE-M) District Education Officer (Elementary Education-Male) DEO (EE-W) District Education Officer (Elementary Education-Women) DO District Officer DHQ District Headquarters DTL Drug Testing Lab EDO Executive District Officer F&P Finance and Planning GGES Govt. Girls Elementary School GGHS Govt. Girls High School GGPS Govt. Girls Primary School HRA House Rent Allowance HSRA Health Sector Reform Allowance LG & CD Local Government and Community Development MS Medical Superintendent NAM New Accounting Model NFBE Non Format Basic Education OFWM On Farm Water Management PAC Public Accounts Committee PAO Principal Accounting Officer PCC Portland Cement Concrete PFR Punjab Financial Rules i PDG Punjab District Government PLGO Punjab Local Government Ordinance POL Petroleum Oil and Lubricants PPPRA Punjab Public Procurement Regulatory Authority PRSP Punjab Rural Support Programe PWD Public Works Departments RHC Rural Health Center RMR Regular Maintenance & Repair RTA Regional Transport Authority SDA Special Drawing Account SMO Senior Medical Officer THQ Tehsil Headquarters TS Technical Sanction WMO Woman Medical Officer W&S Works and Services ii PREFACE Articles 169 and 170 of the Constitution of the Islamic Republic of Pakistan, 1973 read with Section 115 of the Punjab Local Government Ordinance, 2001 require the Auditor General of Pakistan to audit the accounts of the Provincial Governments and the accounts of any authority or body established by, or under the control of the Provincial Government. Accordingly, the audit of all receipts and expenditures of the District Government Fund and Public Account of City District Government is the responsibility of the Auditor General of Pakistan. The report is based on audit of the accounts of various offices of the District Government, Chakwal for the financial year 2015-16. The Directorate General of Audit District Governments Punjab (North), Lahore conducted audit during 2016-17 on test check basis with a view to reporting significant findings to the relevant stakeholders. The main body of the Audit Report includes only the systemic issues and audit findings carrying value of Rs1.00 million or more. Relatively less significant issues are listed in the Annexure-A of the Audit Report. The Audit observations listed in the Annexure-A shall be pursued with the Principal Accounting Officer at the DAC level. In all cases where the Principal accounting Officer (PAO) does not initiate appropriate action, the audit observations will be brought to the notice of PAC through next year audit report. The audit results indicate the need for adherence to the regularity frame work besides instituting and strengthening internal controls to prevent recurrence of such violations and irregularities. The observations included in this Report have been finalized in the light of discussion of DDO. Despite repeated efforts, executive authorities could not arrange meeting of Departmental Accounting Committee (DAC). The Audit Report is submitted to the Governor of the Punjab in pursuance of Article 171 of the Constitution of the Islamic Republic of Pakistan, 1973 to cause it to be laid before the Provincial Assembly of Punjab. Islamabad (Rana Assad Amin) Dated: Auditor General of Pakistan iii EXECUTIVE SUMMARY The Directorate General Audit (DGA), District Governments, Punjab (North), Lahore is responsible to carry out the audit of District Governments, Tehsil / Town Municipal Administrations and Union Administrations of three City District Governments and sixteen District Governments. Its Regional Directorate of Audit, Rawalpindi has audit jurisdiction of District Governments, Tehsil / Town Municipal Administration and Union Administrations of one City District Government i.e. Rawalpindi and three District Governments i.e. Jhelum, Chakwal and Attock. The Regional Directorate has a human resource of 15 officers and staff, total 1292 man-days and the annual budget of Rs 18.063 million for the financial year 2016-17. It has mandate to conduct Financial Attest, Regularity Audit and Compliance with Authority & Performance Audit of entire expenditure including programmes / projects & receipts. Accordingly, Regional .Directorate of Audit Rawalpindi carried out audit
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