Board of Trustees Meeting

March 18, 2021 TABLE OF CONTENTS

Agenda ...... 3

Executive Summary ...... 5

Minutes ...... 6

Personnel Recommendations ...... 17

Purchase Report ...... 19

Policy Updates ...... 33

Treasurer’s Report ...... 47

Bills and Conference & Meeting Expenses ...... 74

Informational Items ...... 78

Action Items ...... 94

Board Budget ...... 102 3

Illinois Central College Regular Meeting of the Board of Trustees Thursday, March 18, 2021, 5:00 p.m. Founders Room 211, East Peoria Campus Public Participation is via a Zoom Online Meeting. The meeting link can be found on the Board of Trustees webpage at https://icc.edu/about-icc/board-trustees/

Agenda BOT Meeting March 18, 2021 REGULAR MEETING NOTICE AND AGENDA

1.0 Convening the Meeting 1.1 Call to Order 1.2 Pledge of Allegiance 1.3 Roll Call 1.4 Recognition – Medical Laboratory Technician Program 1.5 Hearing of Citizens Visiting groups or individuals wishing to be heard concerning matters which are within the scope of the Board’s duties and responsibilities shall submit a written request to the Board Secretary indicating the topic or topics to be discussed prior to the public Board of Trustees meeting. Presentations are limited to 10 minutes. 1.6 Statement of Conflict of Interest

2.0 Consent Agenda Any one Trustee may remove an item from consent consideration by requesting the Chair to do so. Items removed will be discussed and voted upon individually immediately following passage of the remaining items on the Consent Agenda. 2.1 Minutes of the Open Session of the Regular Monthly Meeting February 25, 2021, and Minutes of the Closed Session of the Regular Monthly Meeting February 25, 2021. 2.2 Personnel Recommendations 2.3 Purchase Recommendations 2.4 Approval of the Monthly Bills for February 1 - 28, 2021, including Conference and Meeting Expenses

3.0 Board of Trustees Chair Report 3.1 Announcements (Carl Cannon, Chair) 3.2 ICCTA Report (Carl Cannon, Chair) 3.3 Legislative Committee Report (Mike Everett, Trustee) 3.4 Student Trustee Report (Courtney Privia, Student Trustee) 3.5 Board Policy Manual Review Report (Kelly Daniels, Trustee) Article III, Sections 5 & 6 4

4.0 President’s Report 4.1 Student Success Report 4.2 Announcements

5.0 Treasurer’s Report 5.1 Treasurer’s Report for February 25, 2021 (Bruce Budde)

6.0 Informational Items 6.1 Sabbatical Request Spring 2022 (Chuck Swaim)

7.0 Action Items 7.1 Board of Trustees Bylaws Update (Kelly Daniels) ...... Roll Call Updates to the Administrative Policies of the Board of Trustees Article III: Section 10. Educational Rights of Students Section 11. Academic Regulations Section 12. Study Abroad Program

7.2 Resolution 2021-02 A resolution of Illinois Community College District #514 Releasing Minutes of Closed Sessions (Paula Davis) . . Roll Call 7.3 Tuition Recommendations (Paula Davis) ...... Roll Call

8.0 Unfinished Business

9.0 New Business

10.0 Closed Session

Agenda Topics – To discuss litigation when an action against, affecting, on behalf of the particular Body has been filed and is pending before a court or administrative tribunal or when the public body finds that an action is probable or imminent. (Section 2(c)(11) of the Open Meetings Act); the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body (Section 2(c)(1) of the Open Meetings Act); Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees (Section 2(c)(2) of the Open Meetings Act) Security procedures and the use of personnel and equipment to respond to an actual, a threatened, or a reasonably potential danger to the safety of employees, students, staff, the public, or public property. (section 2(c)(8) of the Open Meetings Act). .

11.0 Adjournment 5

March 18, 2021

Informational Items:

6.1 Spring 2022 Sabbatical List (Chuck Swaim)

The Vice President of Academic Affairs solicited Sabbatical Leave proposals from eligible Full- time Faculty for consideration and approval by the Board of Trustees in accordance with the current collective bargaining agreement regarding Sabbatical Leave (ARTICLE XXXVII, Section 1).

John Tuccillo, a tenured Professor of Art in the Arts & Behavioral Sciences Department, has submitted a Sabbatical Leave request for consideration for Spring 2022. A Selection Panel has reviewed her sabbatical leave project and has recommended it for Board consideration and action at its April 2021 meeting.

* presentation via video presentation

Action Items:

7.1 Board of Trustees Bylaws Update (Kelly Daniels)

Updates to the Administrative Policies of the Board of Trustees Article III: Section 10. Educational Rights of Students Section 11. Academic Regulations Section 12. Study Abroad Program

7.2 Resolution 2021-02 A resolution of Illinois Community College District #514 Releasing Minutes of Closed Sessions (Paula Davis)

Review of and consideration to open executive closed session minutes as determined by the Chair, Vice Chair, Administration, and College’s legal counsel. The proposed action recommends that the Minutes of the Meetings held on the dates listed no longer require confidential treatment and be opened and available for public inspection.

7.3 Tuition Recommendations (Paula Davis)

In light of the current circumstances and the hardship it caused for many of our students the Administration is recommending holding tuition flat for FY 2022, at $155 per credit hour. Moreover, many of the College’s throughout the State are not increasing tuition for the coming year. EXECUTIVE SUMMARY March 18, 2021 6

Illinois Central College Open Session of the Regular Meeting of the Board of Trustees Minutes February 25, 2021, 5:00 p.m. East Peoria Campus, Founders Room

At 5:03 p.m., Chair Cannon called the regular meeting to order and asked Vice Chair Davis to lead the audience in the Pledge of Allegiance. Chair Cannon asked the Secretary to call the roll and Carl Cannon, Paula Davis, and Dave Mingus were present. Attending remotely: Kelly Daniels, Michael Everett, and Courtney Privia. Late: Diane Lamb. Absent: Gale Thetford.

Trustee Lamb arrived at 5:09 p.m.

Recognition:

Dr. Quirk-Bailey, President, stated that the first Industrial Maintenance cohort graduated recently and invited Paula Nachtrieb, Executive Director of Workforce Operations, to provide information on the program. Steve Flinn, Professor, Agricultural and Industrial Technologies, was invited to share some of the highlights of this industrial maintenance program. He stated that the program participants attended classes for eight weeks and then reported to work for eight weeks in a rotating cycle for two years. All program participants are employed, and ICC has received really good feedback from the employers. ICC is now in the process of starting a second cohort. Professor Flinn introduced one of the students who graduated from this cohort, Jay Beuhler, (who is now working for Caterpillar) to share his experience in the program. Mr. Beuhler stated that he was also a graduate of the Highway Construction Program and continued to pursue additional development through this Industrial Maintenance program. He stated it is so difficult to quantify the value of this program. The program was invaluable for learning, as well as being able to work, learn on the job, and earn a living. His education at ICC was superior. He thanked Professor Flinn for the opportunity and guidance. This opportunity pulled him from the lower middle class directly to the upper middle class, almost tripling his pay. He experienced personal growth every day in this program. He has become an expert in his field. The instructors were always there to provide support, guidance, and motivation as needed.

Dr. Quirk-Bailey congratulated Mr. Beuhler and thanked him for being patient with ICC as this was a new program. She saluted Professor Flinn for helping to develop and lead this program. She recognized Ms. Nachtrieb for all the innovation that the Workforce Readiness program is bringing to the College. None of these systems were previously in place. It was amazing for a brand-new group to figure out all of the details and pull a program together.

Hearing of Citizens: None. It was noted that no citizens made a request of the Board Secretary to address the Board.

Conflict of Interest: None 7

Informational Items

Chair Cannon noted that the informational items were presented in advance of the meeting via PowerPoint video and audio presentations.

2.1. Advising Platform Request for Proposal (Jill Blair)

There were no questions on this.

2.2. Website Request for Proposal (RFP) (Kim Armstrong)

Trustee Lamb asked for additional information on this. Kim Armstrong, Vice President of Marketing and Institutional Advancement, provided additional information on this website RFP and background context. This purchase is for both the website redesign and the content migration (which is being funded through the Innovation Fund, since ICC does not have the staff to support content migration in the time needed). The website has over 5,000 pages of content. The company that is being recommended is an expert in higher education and has been in higher education for more than 60 years.

Dr. Quirk-Bailey reminded the Board that this is a new format to present information items ahead of the consent agenda for any large-ticket items, so the Board has an opportunity to ask questions prior to voting.

Trustee Davis opened up a discussion about departments being able to update their own content on the website through templates to provide more functionality moving forward. Ms. Armstrong noted that the company will also provide training on maintaining and updating the website.

Consent Agenda:

Chair Cannon asked if any Trustee wished to pull any item from the Consent Agenda, and there was no response. Trustee Everett moved to approve the Consent Agenda including Minutes of the Open Session of the Regular Monthly Meeting on January 21, 2021, Minutes of the Closed Session of the Regular Monthly Meeting on January 21, 2021, Personnel Recommendations, Purchase Recommendations, and Monthly Bills for January 1 - 31, 2021. Vice Chair Davis seconded the motion.

Minutes

Minutes of the Open Session of the Regular Monthly Meeting on January 21, 2021.

Personnel Report

New Hires

• Stacey Willingham-Doss – Administrative Assistant - Workforce Equity Initiative

Change of Status. • Nick Kilgore - From: Layoff To: Technical Director – PAC

Separations

• Rosemary Power - Associate Professor

Purchase Report

PROFESSIONAL SERVICES

Division Description Vendor Award

Marketing COLLEGE WEBSITE Stamats $560,000.00 REDESIGN RFP

Academic ADVISING PLATFORM Highpoint $340,000.00 SOFTWARE RFP

Facilities ARCHITECTURAL SERVICES Apace Design $29,000.00 Services FOR AIT/PAC ROOF RECOAT

DATA PROCESSING EQUIPMENT, SOFTWARE, AND TELECOMMUNICATIONS

Division Description Vendor Award

Enterprise COMMERCE MANAGEMENT TouchNet $145,471.00 Systems SYSTEM SOFTWARE Information MAINTENANCE Systems

Information VIDEO CONFERENCING Zoom Video $44,000.00 Technologies LICENSE Communications

Academic LAPTOPS FOR AIT 242 Dell, Inc. $27,130.80 9

DIRECT PURCHASES

Division Description Vendor Award

Academic FERTILIZER APPLICATION Simformotion $89,757.83 SIMULATOR

Academic TWO VEHICLE LIFTS FOR AMTV Equipment $63,169.14 AUTOMOTIVE LAB Sales

Academic MEDICATION Medical Shipment, $56,997.00 ADMINISTRATION LLC SYSTEM

Academic PROGRAMMABLE LOGIC Kirby Risk $36,347.00 CONTROLLERS Electrical Supply

USED EQUIPMENT

Division Description Vendor Award

Facilities USED PASSENGER BUS Midwest Transit $92,608.00 Equipment

Facilities USED VAN Mike Murphy Ford $36,500.00

Bills Including Conference and Meeting Expenses

Chair Cannon requested a roll call vote to approve the consent agenda as presented. The following Trustees responded “Aye”: Kelly Daniels, Paula Davis, Michael Everett, Student Trustee Courtney Privia, Diane Lamb, Dave Mingus, and Carl Cannon. “Nay”: None. Absent: Gale Thetford. The motion passed.

Board of Trustees Chair Report

Announcement: Chair Cannon shared that the spring Board retreat will be held in person on the Peoria campus and virtually February 27, 2021, from 8:30 – 3:30.

ICCTA Report: None

Legislative Committee Report: Trustee Everett shared the following report:

Nearly 4,000 House bills were filed before last Friday’s deadline to submit substantive legislation. The Senate’s filing deadline is coming tomorrow - Friday, February 26. We will provide an update on specific bills affecting community colleges next month as this gets sorted out. Today’s update focuses on the Governor’s budget address for the FY2021 budget:

The overall higher education budget proposal totals $2.178 billion, which would reflect a 5.4 percent increase over the current year’s budget. Our hope is that we end this process with the same allocations as last year, which would be significantly better than the 8% cut we were previously told to expect.

A huge impact for our students is the additional $50 million in MAP grant funds with a portion set aside for community college students. The appropriation of $501 million for MAP in FY 2021 will, for the first time in decades, allow us to provide a MAP award to nearly all MAP-eligible students.

The proposal includes a MAP set-aside for community college students, which will mean that 15 percent ($75 million) of MAP dollars will be used specifically for community college students. “The investment in a MAP set-aside for community college students is a commitment to equity, access and attainment for working families in Illinois,” said Brian Durham, executive director of the Illinois Community College Board.

This set-aside will allow community college students to make decisions knowing they will have the support of the State. The governor’s proposed increase in MAP would make community college tuition-free for all MAP-eligible students with family income under $45,000 who also receive a federal Pell Grant.

Overall, increased MAP funding will extend assistance to an additional 20,000 students. ICC currently has 1,416 MAP students.

Trustee Lamb shared that she participated in the ITTCA conference with Senator Tammy Duckworth. She provided a brief summary of that discussion. 11

Student Trustee Report

Student Trustee Courtney Privia shared that Student Life is working hard to keep students engaged during this cold, snowy weather.

On February 12, SGA (Student Government Association) filmed a video with the Marketing department. The purpose of this video is to gain more student involvement in the SGA. The video is set to release as soon as Marketing adds their finishing touches to it.

PBL (Phi Beta Lambda, along with SKD (Sigma Kappa Delta), collected new stuffed animals that were donated to OSF Children’s Hospital “Cuddles for Kids” campaign. For drop-off locations, visit https://www.cuddlesforkidshugs.org/2020-valentine-s-day-drop-off- locat.

The Student Life Department is working closely with Campus Housing to offer a virtual cooking program. This program will show students how to make different types of food. This program is set to launch in the next couple of weeks.

Board Policy Manual Review Report

Trustee Daniels provided a status update on the progress of the Board Policy review team, stating the team recently reviewed the recommendations for: Article III: Section 10. Educational Rights of Students Section 11. Academic Regulations Section 12. Study Abroad Program

These recommendations will be brought to the Board for action in March.

President’s Report

Dr. Quirk-Bailey stated that 21 employees from around the College attended the Achieving the Dream Conference last week. One of the most important things they learned from studies around COVID-19 is that every ATD student needs a person. One of the students’ biggest needs is feeling cared for, as this learning environment is very lonely. There should be every effort made to ask students how they are doing. They also learned the importance of a community college moving from a gatekeeper to a gateway, and this is something we may want to implement in our strategic plan.

She provided an update on the Quality Matters program. The first two cohorts completed the Quality Matters program so there are 30 new faculty who have been certified. Furthermore, an additional 110 faculty members are scheduled to complete it by June 1.

EDA Grant - Dr. Quirk-Bailey shared that the College has received positive feedback on this grant. There are several points that they would like clarification on.

Promise Neighborhoods Grant - Dr. Rita Ali, Vice President of Workforce and Diversity, and Dr. Laura Friesenborg, ICC Consultant, are part of a team working on this along with 58 organizations. It is important to note the Federal Government gives communities a devastation rate based upon 18 different factors, and zip code 61605 is at a 99.6% devastation rate. It is one of the most devastated communities in the country.

Trustee Lamb asked how many children are in the 61605. Dr. Quirk-Bailey stated there are 1,800 children in that zip code in approximately 1,200 families.

Treasurer’s Report

Mr. Bruce Budde, Treasurer, provided the treasurer’s report for January 2021. The variances between revenues and expenditures trending positively with budget, with a slight negative variance on revenues and a surplus on the expenditures. Under the revenue variances, State funding is lagging in the amount of $200,000, but this is a delay in payment for the CTE programs. Real estate taxes are consistent with budget. Corporate property replacement taxes are showing slightly positive. Tuition is currently showing a negative but does not fully reflect census day results and adjustments. Expenditures show a more favorable variance which is influenced by a number of factors, including the timing issue of filling positions, and benefits are still showing favorable activity. Variances are also influenced in a favorable way from CARES Act funding. The positive variances on the expenditures will correct themselves as those funds are spent down on capital projects and contractual expenditures. Vice Chair Davis stated that she appreciates all the efforts being made. While ICC is down in enrollment, other Colleges are experiencing larger declines in enrollment. Chair Cannon entertained a motion to approve the treasurer’s report as presented. Trustee Davis moved to accept the treasurer’s report as presented. Trustee Mingus seconded the motion. The following Trustees responded “Aye”: Paula Davis, Michael Everett, Student Trustee Courtney Privia, Diane Lamb, Dave Mingus, Carl Cannon, and Kelly Daniels. “Nay”: None. Absent: Gale Thetford. The motion passed. Informational Items: It was noted that informational videos were provided in advance of the meeting for 7.1, 7.2 and 7.4.

7.1 Spring 2021 Enrollment Update (Bill Hebert & Kim Armstrong)

There were no questions.

7.2 Innovation Fund Status Second Quarter Update (Ed Babcock)

There were no questions.

7.3 Chatbot – Ask Cosmo (Kris Binard)

Kris Binard, Interim Dean of Enrollment Management, provided a demonstration of the Ask Cosmo Chatbot. This system focuses on content, provides a look into trends and patterns, uses multiple analytical models, is a conversational design, and is available 24/7 365 day a year. It is meant to enhance all of the student services provided.

7.4 Life Safety Projects - Allocation of Available Life Safety Funding (Bruce Budde)

There were no questions.

Action Items

8.1 Board of Trustees Bylaws Update (Kelly Daniels)

Updates to the Administrative Policies of the Board of Trustees A. Article III - Sections 1-4, 7-9 Section 1. Basic Educational Policy Section 2. Curriculum Development Section 3. Credit Hour Policy Section 4. Intellectual Freedom Section 7. Degrees and Certificates Section 8. Selection of Textbooks Section 9. Selection of Instructional Materials

Trustee Daniels moved that the Board of Trustees approve the updates to the Administrative Policies of the Board of Trustees. Vice Chair Davis seconded the motion. Chair Cannon asked for a roll call and the following Trustees responded “Aye”: Michael Everett, Student Trustee Courtney Privia, Diane Lamb, Dave Mingus, Carl Cannon, Kelly Daniels, and Paula Davis. “Nay”: None. Absent: Gale Thetford. The motion passed. 8.2 2020-2021 Faculty Tenure Recommendations (Dave Mingus)

Trustee Mingus moved that the Board of Trustees 2020-2021 Faculty Tenure recommendations. Vice Chair Davis seconded the motion. Chair Cannon asked for a roll call and the following Trustees responded “Aye”: Diane Lamb, Dave Mingus, Carl Cannon, 14

Kelly Daniels, Paula Davis, Michael Everett, and Student Trustee Courtney Privia. “Nay”: None. Absent: Gale Thetford. The motion passed.

8.3 Re-Appointment of Auditors (Paula Davis)

Vice Chair Davis moved that the Board of Trustees approve the ReAppointment of Auditors as recommended. Trustee Everett seconded the motion. Chair Cannon asked for a roll call and the following Trustees responded “Aye”: Dave Mingus, Carl Cannon, Kelly Daniels, Paula Davis, Michael Everett, Student Trustee Courtney Privia, and Diane Lamb. “Nay”: None. Absent: Gale Thetford. The motion passed.

8.4 Resolution 2021-01 Declaring the Thomas Building No Longer Needed For Community College Purposes and Authorizing The Sale To Peoria Innovation Hub, NFP, An Illinois Not-For-Profit Corporation (Diane Lamb)

Trustee Lamb moved that the Board of Trustees approve Resolution 2021-01 Declaring the Thomas Building No Longer Needed for Community College Purposes and Authorizing the Sale to Peoria Innovation Hub, NFP, An Illinois Not-For-Profit Corporation. Trustee Mingus seconded the motion. Chair Cannon asked for a roll call and the following Trustees responded “Aye”: Carl Cannon, Kelly Daniels, Paula Davis, Michael Everett, Student Trustee Courtney Privia, Diane Lamb, and Dave Mingus. “Nay”: None. Absent: Gale Thetford. The motion passed.

Unfinished Business: None

New Business: None

Closed Session

At 5:54 p.m., Chair Cannon entertained a motion for closed session. Vice Chair Davis moved that the Board of Trustees conduct a closed session to discuss the following matters:

Litigation when an action against, affecting, on behalf of the particular public body has been filed and is pending before a court or administrative tribunal or when the public body finds that an action is probable or imminent (Section 2(c)(11) of the Open Meetings Act);

Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees (Section 2(c)(2) of the Open Meetings Act); and

The appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body (Section 2(c)(1) of the Open Meetings Act). 15

Trustee Everett seconded the motion. Chair Cannon requested a roll call vote. The following Trustees responded “Aye”: Carl Cannon, Kelly Daniels, Paula Davis, Michael Everett, Student Trustee Courtney Privia, and Diane Lamb, and Dave Mingus. “Nay”: None. Absent: Gale Thetford. The motion passed.

Chair Cannon asked Dr. Quirk-Bailey to request that Bruce Budde, Treasurer; Michelle Bugos, Associate Vice President of Human Resources; and Dr. Charles Swaim, Interim Vice President of Academic Affairs, remain for the closed session. All other guests and staff members were excused. A break was taken from 5:55 p.m. to 6:03 p.m.

(Closed Session)

Adjournment

At 6:44 p.m., Chair Cannon entertained a motion to adjourn the closed session and resume open session. Trustee Davis moved to adjourn the closed session and resume open session. Trustee Lamb seconded the motion. Chair Cannon requested a voice call vote and the following Trustees responded “Aye”: Kelly Daniels, Paula Davis, Michael Everett, Student Trustee Privia, Diane Lamb, Dave Mingus, and Carl Cannon. “Nay”: None. Absent: Gale Thetford. The motion passed.

Open Session

12.1 Motion to Delegate to the Chairman of the Board of Trustees the authority to approve and execute a Resolution Agreement in a pending employment case if agreement is reached upon such terms and conditions as the Chairperson deems appropriate.

Trustee Mingus moved to Delegate to the Chairman of the Board of Trustees the authority to approve and execute a Resolution Agreement in a pending employment case if agreement is reached upon such terms and conditions as the Chairperson deems appropriate. Trustee Davis seconded the motion. Chair Cannon asked for a roll call and the following Trustees responded “Aye”: Paula Davis, Michael Everett, Student Trustee Courtney Privia, Diane Lamb, Dave Mingus, Carl Cannon, and Kelly Daniels. “Nay”: None. Absent: Gale Thetford. The motion passed.

Adjournment

At 6:48 p.m., Chair Cannon entertained a motion to adjourn open session. Vice Chair Davis moved to adjourn open session. Trustee Daniels seconded the motion. Chair Cannon asked for a roll call and the following Trustees responded “Aye”: Michael Everett, Student Trustee Courtney Privia, Diane Lamb, Dave Mingus, Carl Cannon, Kelly Daniels, and Paula Davis. “Nay”: None. Absent: Gale Thetford. The motion passed.

The next meeting of the Illinois Central College Board of Trustees will be on March 18, 2021, on the East Peoria Campus in Founders Room 211 as well as virtually via Zoom.

P. Sue Bulitta Secretary, Board of Trustees 17

Board of Trustees Personnel Recommendations Report Thursday, March 18, 2021 New Hires:

Name Effective Position Date Lynne Swanson 02/22/2021 Admissions Representative

Education: • Bradley University, Peoria IL - Graduate Certificate in Management (in progress) • Bradley University, Peoria IL - Bachelor’s Degree in History

Work Experience: • Business Office Manager - Midwest Construction Services, Bartonville IL • Departmental Administration/Project Manager - Bradley University: History Dept. Women’s & Gender Studies and African-American Studies Programs, Peoria IL • Assistant to Division Manager & International Team - Caterpillar, Mossville IL

Name Effective Position Date Kenneth Aldag 03/01/2021 Technology Service Desk Technician

Education: • Illinois Central College, East Peoria IL - Associate’s in Computer & Information Sciences

Work Experience: • Senior Application Specialist III - OSF HealthCare System, Peoria IL

Name Effective Position Date Ryan Christie 03/15/2021 Web Services Manager

Education: • Illinois State University, Normal IL - Master’s in Business Administration • Illinois State University, Normal IL - Bachelor’s in Business Information Systems • Illinois Central College, East Peoria IL - Associate’s in Computer Information Systems 18

Work Experience: • Web Operations Manager - Illinois State University, Normal IL • Acting Director of Web & Interactive Communications - Illinois State University, Normal IL • Lead Web Developer - Illinois State University, Normal IL

Separations:

Name Hire Date Position Effective Date Hanna Ferrell 12/07/2020 Accounting Support Specialist 02/15/2021

Roshunda 11/02/2020 Adult Education Transitions Coordinator 03/02/2021 Jefferson Jeanie 09/30/2012 Academic Advisor/Success Coach 03/04/2021 Winkelmann 19

ILLINOIS CENTRAL COLLEGE Purchase Report March 18, 2021

Public Act 095-0990 ("The Act") requires schools to award all contracts for purchase of supplies, materials or work involving an expenditure in excess of $25,000 to the lowest responsible bidder, considering conformity with specifications, terms of delivery, quality and serviceability, after due advertisement. The Act does allow for exceptions which can be found in Code Section 10-20.21.

Only items that require formal bidding will be included in the formal Purchase Report. Expenditures above $25,000 that fall under a bidding exception, although not required to be disclosed, (i.e. used equipment, sole source purchases, data processing equipment, etc.) will be listed in the Supplemental Purchasing Information section. For more information regarding bidding exemptions, please see ICC Purchasing guidelines.

BID ITEMS TO BE APPROVED FOR AWARD

Division Bid Vendor Award Page

Academic MOTORCYCLE SAFETY ATVs and More, Inc. $ 98,915.00 1 PROGRAM MOTORCYCLES

Academic MOTORCYCLE SAFETY Auffenberg of Carbondale $ 44,825.00 3 PROGRAM TRUCK

Academic MOTORCYCLE SAFETY Alexanders Distinctive $ 42,264.00 5 PROGRAM TRAILERS Auto

Facilities TRASH COMPACTOR Waste Management $ 28,315.00 7 20

ILLINOIS CENTRAL COLLEGE Supplemental Purchasing Information March 18, 2021

PROFESSIONAL SERVICES

Division Description Vendor Award Page

Facilities A&E SERVICES FOR Midwest $ 92,500.00 9 RESURFACING EAST PEORIA/ Engineering PEORIA CAMPUSES- PHASE V Associates

Facilities A&E SERVICES FOR Midwest $ 37,500.00 10 PROPOSED REPLACEMENT Engineering OF PEDESTRIAN BRIDGE Associates

DIRECT PURCHASES

Division Description Vendor Award Page

Instructional PLANNING AND BUDGETING SPOL $ 69,000.00 11 Advancement SOFTWARE LISCENSE

USED EQUIPMENT

Facilities USED PASSENGER VAN Mike Murphy $ 40,498.60 12 21

MOTORCYCLE SAFETY PROGRAM MOTORCYCLES BID

Explanation of expenditure: This bid was prepared to obtain the best price for purchasing thirty (30) new or never titled, Yamaha XT 250, 2021 or 2020 model year, Non-California model motorcycles which will be utilized within the College's Motorcycle Safety Program. These motorcycles will be replacing thirty (30) various year and condition Yamaha and Honda motorcycles.

Recommendation: It is recommended that low bid be awarded with the College's trade-in allowance. Refer to the following page for pricing recapitulation.

Award: ATVs and More, Inc. Thirty (30) new/never titled motorcycles $ 115,950.00 Trade-In Allowance 17,035.00 $ 98,915.00

Budget: Restricted Funds- $ 98,915.00 IDOT Grant

Bid requests were sent to: ATVs and More, Inc. - Salem, IL Midwest Motorsports - Hartford, IL

1 22

MOTORCYCLE SAFETY PROGRAM MOTORCYCLES BID

Base Bid: ATVs & More Midwest Motorsports Thirty (30) New/Never titled, Yamaha XT 250 Motorcycles $ 115,950.00 $ 127,740.00

Thirty (30) trade-in motorcycles (17,035.00) (3,000.00) Total: $ 98,915.00 $ 124,740.00

2 23

MOTORCYCLE SAFETY TRUCK BID

Explanation of expenditure: This bid was prepared to obtain the best price in purchasing one (1) new/never titled 2021 or 2020 one-ton, crew cab, long bed, GMC or Chevrolet Truck. This new truck will replace one 2003 Chevrolet 3/4 ton truck with 123,000 miles of use. The new GMC or Chevrolet truck will be utilized within the College's Motorcycle Safety Program.

Recommendation: It is recommended that low bid be awarded with the College's trade-in allowance. Refer to the following page for pricing recapitulation.

Award: Auffenberg of Carbondale One (1) new/never titled truck $ 49,325.00 Trade-In Allowance (4,500.00) $ 44,825.00 Budget: Restricted Funds- IDOT Grant $ 44,825.00

Bid requests were received from: Auffenberg of Carbondale - Carbondale, IL Bob Ridings, Inc. - Taylorville, IL

3 24

MOTORCYCLE SAFETY TRUCK BID

Auffenberg of Base Bid: Carbondale Bob Ridings, Inc. One new/never titled, 2021 or 2020 one-ton, $ 49,325.00 $ 47,995.00 crew cab, long bed, GMC or Chevorlet truck

One (1) 2003 Chevrolet Silverado 3/4 ton (4,500.00) (2,500.00) Total: $ 44,825.00 $ 45,495.00

4 25

MOTORCYCLE SAFETY PROGRAM TRAILERS BID

Explanation of expenditure: This bid was prepared to obtain the best price in purchasing three (3) new 32' enclosed trailers with 48" beavertails to be utilized within the College's Motorcycle Safety Program. The new 32' enclosed trailers will be replacing two (2) 28' enclosed trailers and one (1) 5'x 10' open trailer with a single axel and wood floor. The used trailers are in declining condition.

Recommendation: It is recommended that low bid be awarded with the College's trade-in allowance. Refer to the following page for pricing recapitulation.

Award: Alexanders Distinctive Auto Three (3) new enclosed trailers $ 45,264.00 Trade-In Allowance (3,000.00) $ 42,264.00

Budget: Restricted Funds- IDOT Grant $ 42,264.00

Bid requests were received from: Alexanders Distinctive Autos - Bloomington, IL Verde Inc. - Lake Wales, FL

5 26

MOTORCYCLE SAFETY PROGRAM TRAILERS BID

Alexanders Base Bid: Distinctive Auto Verde, Inc. Three (3) new enclosed trailers $ 45,264.00 $ 46,995.00

Three (3) trade-in trailers (3,000.00) (3,300.00) Total: $ 42,264.00 $ 43,695.00

6 27

TRASH COMPACTOR BID

Explanation of expenditure: This bid was prepared to obtain the best price in purchasing one (1) 2 cubic-yard stationary compactor with a 40-yard receiver box. This compactor will replace the College's existing recycling compactor that is located in front of the EB (Warehouse) building, next to Lawrence Hall on the East Peoria Campus. The existing compactor is approximately 25 years old and has deteriorated beyond repair. The College is mandated by the state to recycle at least 40% of all waste that is generated and this particular unit holds all of the College's recycled paper products.

Recommendation: It is recommended that low bid be awarded. Refer to the following page for pricing recapitulation.

Award: Waste Management $ 28,315.00

Budget: Operations and Maintenance- $ 28,315.00 Facility Operations

Bid requests were received from: Ace Equipment Company - Antigo, WI Horizon Technologies - Monmouth Junction, NJ Kelly Equipment, Inc. - Fort Madison, IA Morrow Equipment Systems, Inc. - Normal, IL Sargents Equipment and Repair Service, Inc. - Gilberts, IL SMB Contracting, Inc. - Darien, IL Waste Management of Illinois - Springfield, IL

7 28

TRASH COMPACTOR BID

Ace Morrow Equipment Equipment Base Bid: Company Horizon Tech Kelly Equipment Systems, Inc. One 2 cubic-yard Stationary Compactor $ 29,957.78 $ 34,886.00 $ 26,154.00 $ 34,500.00 Installation 2,500.00 1,600.00 1,600.00 4,500.00 Delivery 2,200.00 3,700.00 2,000.00 1,970.00 Total $ 34,657.78 $ 40,186.00 $ 29,754.00 $ 40,970.00

Sargents SMB Waste Base Bid cont.: Equipment Contracting Management One 2 cubic-yard Stationary Compactor $ 30,741.70 $ 39,553.00 $ 28,315.00 Installation 7,147.50 4,200.00 included Delivery 1,567.50 500.00 included Total $ 39,456.70 $ 44,253.00 $ 28,315.00

8 29

ARCHITECTURAL AND ENGINEERING SERVICES FOR RESURFACING EAST PEORIA/PEORIA CAMPUSES- PHASE V

Explanation of expenditure: This expenditure is for the design and observation of the resurfacing of the Peoria Campus Main Entrance and the following areas on the East Peoria Campus: Lot F South, Lot F East/Drive and Lakeside Rd. This project includes the removal of the hot-mix asphalt surface course and placement of new hot-mix asphalt surface course overlay at the Main Entrance of the Peoria Campus. The project will also include new reflective pavement stripping along with the removal and replacement of concrete curb and gutter at the location(s) where the existing gutter has been infilled with hot-mix asphalt because it no longer matches the existing finished pavement elevation. The proposed pavement rehabilitation may also require the reinstallation of the existing traffic signal loop detectors. The probable construction cost of this project is $911,799.

Recommendation: It is recommended to contract with Midwest Engineering Associates for the continuation of this phased roadway resurfacing project because of their previous experience on civil/site projects on the East Peoria and Peoria Campuses.

Rationale: Contracts for the services of individuals possessing a high degree of professional skill where the ability or fitness of the individual plays an important part are exempt from formal bidding procedures.

It is recommended to approve the design and build observation to Midwest Engineering since they were approved by the Capital Development Board (CDB) and have undergone CDB's Qualifications Based Selection (QBS) process that elects the most appropriate and qualified designers for high profile public works projects.

Award: Midwest Engineering Associates $ 92,500.00

Budget: Operations & Maintenance Fund $ 92,500.00 (Restricted) - Protection, Health and Safety Funds

9 30

ARCHITECTURAL AND ENGINEERING SERVICES FOR PROPOSED REPLACEMENT OF PEDESTRIAN BRIDGE

Explanation of expenditure: This expenditure is for the design and observation of the build of a new prefabricated pedestrian bridge over College Drive at the East Peoria Campus. This project includes replacing the existing cast-in-place concrete pedestrian bridge over College Drive. The bridge will be replaced with a new prefabricated pedestrian bridge. No vehicles or vehicular loads will be permitted on the new bridge.

Recommendation: Work to rehabilitate the existing pedestrian bridge was bid in December of 2020. Bid results yielded prices that were approximately $420,000 more than what was budgeted for and anticipated. Since the bids to rehab the existing bridge were more than double the expected cost, it is recommended to design and build a new prefabricated pedestrian bridge which is anticipated to be comparable in price but will last longer than the original rehabilitation plan.

Award: Midwest Engineering Associates $ 37,500.00

Budget: Operations & Maintenance Fund $ 37,500.00 (Restricted) - Protection, Health and Safety Funds

10 31

PLANNING AND BUDGETING SOFTWARE LISCENSE (3 YEAR)

Explanation of expenditure: This expenditure is for a planning and budgeting software that is designed specifically for the higher education market. Planning and budgeting software greatly reduces the costs related to staff time within the Institutional Research and Planning division by replacing its former maintenance-intensive planning database with a cloud-hosted platform. This tool offers sophisticated, built-in reporting capabilities and streamlines the documentation processes as well as the management of that documentation.

In use at the College since Spring 2018, SPOL (Strategic Planning Online, LLC) facilitates shared understanding of and accountability to outcomes and continuous improvement. This tool integrates planning, budgeting, and assessment activities across and within planning units by providing a standardized, easy-to-use lens for specifying planning objectives, tasks, outcomes, and resource requests each year. This approach better positions planners, division leads, Cabinet members, and other stakeholders to collaborate more effectively in order to improve institutional and program/service outcomes.

Recommendation: It is recommended to renew the contract with SPOL for a minimum of three years.

This software intentionally aligns human and fiscal resources to support achievement of the College’s desired outcomes.

Award: Strategic Planning Online, LLC FY22 $ 23,000.00 FY23 23,000.00 FY24 23,000.00 $ 69,000.00

Budget: Education Fund- $ 69,000.00 Institutional Research & Planning

11 32

USED PASSENGER VAN

Explanation of expenditure: This expenditure is for the purchase of a used 2020 Ford Transit passenger van. The College is able to trade in a retired 1998 dump truck that no longer runs.

This van is an especially important purchase at this time because spring and postponed fall sporting events are now taking place simultaneously. Van drivers are not required to carry a CDL permit or passenger (P) endorsement so purchasing a passenger van will allow for more flexibility in travel for all departments that require mass transportation.

Recommendation: It is recommended to trade in a retired dump truck for a used passenger van from Mike Murphy Ford.

Rationale Contracts for the purchases of used equipment are exempt from formal bidding procedures.

Other vans from local vendors were considered for purchase but the used 2020 van is the best value due to its condition, specs, mileage and negotiated price along with the College's trade-in vehicle.

Award: Mike Murphy Ford $ 40,498.60

Budget: Restricted Funds: $ 40,498.60 CARES ACT

12 33

Section 5. Controversial Issues Expressive Activity on Campus and Through College Media

A. Applicability. This policy applies to all expressive activities of the faculty, staff and volunteers of Illinois Central College performed pursuant to their professional duties and in furtherance of the College’s academic mission. This policy also applies to the expressive activities of students made pursuant to academic studies or College events or activities.

This policy applies to expressive activities or communications made on campus, or on College Media, or at College events, or through the use of College physical or electronic resources, regardless of whether the expressive activity is verbal, written or electronic. This policy further applies to communications disseminated through faculty members’ and students’ own email or social media accounts or phones when such communications are directed to College students or, more broadly, the College community, and/or external College partners stakeholders.

This policy is not applicable to faculty members’, volunteers’ or students’ expressive activities as private citizens. However, such private speech may be subject to other Board policies, including, but not limited to, Article IV, Section 12 (Student Conduct), Article IV, Section 13 (Student Email Policy), Article XII (Discrimination and Harassment Policies), and Article XIX (Social Media Policy). The fact that an expressive activity may convey a message of public concern, or addresses a controversial issue, does not, in itself, excuse a violation of College policies or regulations.

As private citizens, faculty members may speak on matters of public concern or importance as long as the interests of the faculty member in addressing an issue of public concern or importance is not outweighed by the College's interest in an efficient, disruption-free workplace and academic community. When speaking as private citizens, faculty members should take care not to create the impression that they are speaking on behalf of the College. Faculty members on social media are expected to abide by Article XIX (Social Media Policy).

Nothing in this policy shall be interpreted in a manner to infringe on the First Amendment rights of any person, or to interfere with the right of any employee to engage in protected concerted activity or union activity.

A.B. Assumptions Basic to Policy. The policy of the Board with respect to controversial issues is based upon the following assumptions:

1. Free discussion is a right extended to all citizens.

2. A free society functions effectively only if its citizens have the right to discuss, to debate, and to disagree constructively. 34

3. An educated citizenry, fully aware of all the evidence, is best able to preserve the valuable heritage of American democratic institutions.

4. Illinois Central College has an obligation to the community to promote free discussion as an educative force.

5. The American way of life and American institutions will stand comparison with those which exist in any culture.

6. The very concept of freedom assumes that people usually choose wisely from a range of available ideas and that the range and implications of ideas cannot be fully understood unless we hold vital our rights to know, to express, and to choose.

B.C. Policy on Controversial Issues. Within the framework of the orderly processes of our democratic constitutional society, the faculty of Illinois Central College shall have the freedom to consider all issues which will contribute to the constructive development of its students. The criteria to be followed in selecting issues for study shall be: With this freedom comes the professional responsibility to engage fairly and honestly, and at all times in a civil manner, with all issues addressed in furtherance of the academic development of students. In deciding whether and how a controversial issue should be addressed in communications with students, faculty members should consider and abide by the following criteria:

1. The issue should contribute to the prescribed course of study and the general education program of the College.

2. It should be of sufficient interest to encourage student participation.

3. It should provide opportunity for critical thinking, tolerance, and understanding of conflicting points of view.

4. It should be one about which sufficient information is available to allow for discussion and evaluation on a factual and reasonable basis.

5. It should be presented in such a manner that beliefs and philosophies are not taught as truths.

Students likewise have the academic freedom to explore, discuss and study controversial issues. With this freedom comes the corresponding responsibility to act as a responsible member of the academic community. In choosing whether and how to address a controversial issue, students should abide by the following criteria:

1. The issue should be relevant to the prescribed course of study or specific assignment. 35

2. Best academic efforts should be employed in critically thinking about the issue. Without endorsing viewpoints contrary to their own, students should exhibit tolerance and an effort to understand conflicting points of view.

3. Students should strive to present scholarly work supported by facts, and in doing so, refrain from personal attacks of those holding differing viewpoints.

Section 6. Outside Speakers and Programs, Demonstrations and Public Expressive Activities

Illinois Central College respects the right of all members of the academic community to explore and to discuss questions which interest them and to express opinions even if unpopular.

The primary purpose of the College’s facilities and resources, including its electronic media and “virtual” facilities and resources, such as, but not limited to, College email addresses, College electronic platforms such as the Colleges’ Learning Management System, on-line meeting platforms, and internet domains, is to accommodate its educational program. Therefore, first priority of the use of any College facilities will be accorded to College classes and scheduled College activities. The College offers the following procedures to make its facilities available for peaceful assembly, to welcome guest speakers and to encourage the exercise of these rights free from unduly disrupting or interfering with the operations or educational programs of the College. Nothing in this policy creates a right by persons outside the College community, who have not received an invitation from the College or a recognized student organization or club, to speak or distribute literature on College property, or use College electronic media to distribute their messages. The distribution of literature for solicitation or advertisement purposes must comply with Article VII (Campus Solicitation, Advertisements, Product or Sample Product Dissemination) of these policies.

A. College departments, recognized student organizations and clubs (that is, faculty or staff advised organizations and clubs) may invite guest speakers, panel participants, discussion leaders or others from off campus to speak.

B. The College, acting through the President or duly authorized representative(s) shall maintain the right to reasonably regulate the time, place, and manner of such events or expressions to maintain safety and to protect against unduly interfering with or disrupting the academic programs and administrative processes of the College. Any such regulations shall be content-neutral (for example, the College shall not favor religious speech over non-religious speech, or vice versa).

C. Since The College recognizes that demonstrations are one method for the exchange of ideas in a free society. At the same time, demonstrations may not infringe on the rights of members of the College community to either express their own views or engage in their own activities. Regulating the time, place and manner of campus demonstrations is a legitimate function and necessary responsibility of the College. This policy sets out content-neutral rules in order to protect the rights of those involved in the demonstration, others in the College community, and the College itself from unreasonable disruption. Students, recognized student organizations and clubs, and the invitees of recognized student organizations and clubs, may engage in 37

demonstrations on campus, provided that the following guidelines are at all times observed:

1. Whenever possible, prior approval of the demonstration must be sought and obtained from the Vice President of Student Success, or duly authorized representative(s), at least 24 hours prior to the planned demonstration. If approval is denied, the student or recognized student organization or club seeking permission for the demonstration may make written appeal to the College President. The Vice President of Student Success may impose reasonable time, place and manner restrictions on any approved demonstration. The decision to approve or deny a demonstration request shall be content neutral. The College recognizes that in certain limited circumstances that events occur which may motivate or necessitate immediate public response, and it is not the intent of this Policy to limit the right of individuals or groups to assemble and express their views with respect to such events. In such circumstances, spontaneous demonstrations may be held by students, invitees of recognized student organizations and clubs, and College employees, subject to all other rules applicable to demonstrations. However, it is inappropriate for sponsors of events that have been planned to circumvent this policy by contending that the demonstrations are spontaneous. In deciding whether a demonstration is spontaneous or planned, the College may consider relevant evidence, including (a) whether signs or placards used at the demonstration were commercially produced, (b) whether participants used amplification equipment, (c) whether the College Police Department was alerted, or media contacted, substantially in advance of the demonstration, or (d) whether other circumstances tend to show advance planning by one or more organizers.

2. Corridors, stairways, doorways, and building entrances may not be blocked or obstructed.

3. No group may be admitted into a private office unless invited, and then not in excess of the number designated or invited by the occupant.

4. When an invited speaker is the subject of protest, persons may demonstrate outside the building where the speech is taking place. Persons who wish to enter the building must do so as members of the audience and must give the speaker a respectful hearing. Failure to grant the speaker a respectful hearing may result in the offending person being asked to leave. Signs, placards or similar paraphernalia associated with a demonstration may not be carried into the building

5. Buildings must be cleared at normal closing time for each building unless other arrangements are approved in advance.

6. Use of public address systems and amplified sound will not be permitted without prior approval from the Vice President of Student Success.

7. All participants in the demonstration shall abide by the College’s policies and codes of conduct. In no case shall harassing, intimidating or violent behavior be tolerated. Any noise which interferes with the work or study of persons will not be permitted. At no time will a demonstration be allowed to create a disruption. If a disruption results, and if circumstances permit, the Vice President of Student Success, or the President, in consultation with the College Police Department, the Vice President for Student Success or the Dean of Students will inform the demonstrators that they must discontinue their disruptive activities, explaining which activities violate this policy. If the disruption continues, appropriate action will be taken including police action, provided that nothing in this policy shall limit the College’s right to take immediate police action in the defense of persons or property. A disruption is defined, for purposes of this policy, as any activity which:

a. Denies or infringes upon the rights of students, staff, visitors or other members of the College community.

b. Interferes with instruction, research, administration, other College services, or other activities of the College community.

c. Restricts or obstructs the free movement of individuals on campus or in campus buildings.

d. Impedes or denies the use of offices, classrooms or other College facilities to students, staff, visitors, or other members of the College community.

e. Endangers or threatens the safety of any member of the College community, including by the use of force or violence.

f. Damages, defaces or causes the loss of property.

g. Violates the law or College policies.

D. Illinois law expressly prohibits the use of public funds to urge electors to vote for or against any candidate or public question. Election Code, 10 ILCS 5/9-25.1, candidates for public office and individuals who support or oppose propositions before the electorate must be advised by the sponsoring College group that: 39

1. A speech or appearance on College premises does not constitute an endorsement by the College or a candidate or the advocacy by the College of a position on a public question; and

2. No campaign materials which state or imply that the College supports or opposes a candidate or a public proposition may be distributed on College premises or elsewhere.

Amended by the Board of Trustees March 20, 2014___, 2021 40

Section 5. Expressive Activity on Campus and Through College Media

B. Assumptions Basic to Policy. The policy of the Board with respect to controversial issues is based upon the following assumptions:

1. Free discussion is a right extended to all citizens.

2. A free society functions effectively only if its citizens have the right to discuss, to debate, and to disagree constructively.

3. An educated citizenry, fully aware of all the evidence, is best able to preserve the valuable heritage of American democratic institutions.

4. Illinois Central College has an obligation to the community to promote free discussion as an educative force.

5. The American way of life and American institutions will stand comparison with those which exist in any culture.

C. Policy on Controversial Issues. Within the framework of the orderly processes of our democratic constitutional society, the faculty of Illinois Central College shall have the freedom to consider all issues which will contribute to the constructive development of its students. With this freedom comes the professional responsibility to engage fairly and honestly, and at all times in a civil manner, with all issues addressed in furtherance of the academic development of students. In deciding whether and how a controversial issue should be addressed in communications with students, faculty members should consider and abide by the following criteria:

1. The issue should contribute to the prescribed course of study and the general education program of the College.

2. It should be of sufficient interest to encourage student participation.

3. It should provide opportunity for critical thinking, tolerance, and understanding of conflicting points of view.

4. It should be one about which sufficient information is available to allow for discussion and evaluation on a factual and reasonable basis.

5. It should be presented in such a manner that beliefs and philosophies are not taught as truths.

1. The issue should be relevant to the prescribed course of study or specific assignment.

3. Students should strive to present scholarly work supported by facts, and in doing so, refrain from personal attacks of those holding differing viewpoints.

Section 6. Outside Speakers, Demonstrations and Public Expressive Activities

Illinois Central College respects the right of all members of the academic community to explore and to discuss questions which interest them and to express opinions even if unpopular.

C. The College recognizes that demonstrations are one method for the exchange of ideas in a free society. At the same time, demonstrations may not infringe on the rights of members of the College community to either express their own views or engage in their own activities. Regulating the time, place and manner of campus demonstrations is a legitimate function and necessary responsibility of the College. This policy sets out content-neutral rules in order to protect the rights of those involved in the demonstration, others in the College community, and the College itself from unreasonable disruption. Students, recognized student organizations and clubs, and the invitees of recognized student organizations and clubs, may engage in demonstrations on campus, provided that the following guidelines are at all times observed: 44