Board of Trustees Meeting March 18, 2021 TABLE OF CONTENTS Agenda ............................................................................................. 3 Executive Summary .......................................................................... 5 Minutes ............................................................................................. 6 Personnel Recommendations ........................................................... 17 Purchase Report ............................................................................... 19 Policy Updates .................................................................................. 33 Treasurer’s Report ............................................................................ 47 Bills and Conference & Meeting Expenses ....................................... 74 Informational Items ......................................................................... 78 Action Items .................................................................................... 94 Board Budget .................................................................................... 102 3 Illinois Central College Regular Meeting of the Board of Trustees Thursday, March 18, 2021, 5:00 p.m. Founders Room 211, East Peoria Campus Public Participation is via a Zoom Online Meeting. The meeting link can be found on the Board of Trustees webpage at https://icc.edu/about-icc/board-trustees/ Agenda BOT Meeting March 18, 2021 REGULAR MEETING NOTICE AND AGENDA 1.0 Convening the Meeting 1.1 Call to Order 1.2 Pledge of Allegiance 1.3 Roll Call 1.4 Recognition – Medical Laboratory Technician Program 1.5 Hearing of Citizens Visiting groups or individuals wishing to be heard concerning matters which are within the scope of the Board’s duties and responsibilities shall submit a written request to the Board Secretary indicating the topic or topics to be discussed prior to the public Board of Trustees meeting. Presentations are limited to 10 minutes. 1.6 Statement of Conflict of Interest 2.0 Consent Agenda Any one Trustee may remove an item from consent consideration by requesting the Chair to do so. Items removed will be discussed and voted upon individually immediately following passage of the remaining items on the Consent Agenda. 2.1 Minutes of the Open Session of the Regular Monthly Meeting February 25, 2021, and Minutes of the Closed Session of the Regular Monthly Meeting February 25, 2021. 2.2 Personnel Recommendations 2.3 Purchase Recommendations 2.4 Approval of the Monthly Bills for February 1 - 28, 2021, including Conference and Meeting Expenses 3.0 Board of Trustees Chair Report 3.1 Announcements (Carl Cannon, Chair) 3.2 ICCTA Report (Carl Cannon, Chair) 3.3 Legislative Committee Report (Mike Everett, Trustee) 3.4 Student Trustee Report (Courtney Privia, Student Trustee) 3.5 Board Policy Manual Review Report (Kelly Daniels, Trustee) Article III, Sections 5 & 6 4 4.0 President’s Report 4.1 Student Success Report 4.2 Announcements 5.0 Treasurer’s Report 5.1 Treasurer’s Report for February 25, 2021 (Bruce Budde) 6.0 Informational Items 6.1 Sabbatical Request Spring 2022 (Chuck Swaim) 7.0 Action Items 7.1 Board of Trustees Bylaws Update (Kelly Daniels) . Roll Call Updates to the Administrative Policies of the Board of Trustees Article III: Section 10. Educational Rights of Students Section 11. Academic Regulations Section 12. Study Abroad Program 7.2 Resolution 2021-02 A resolution of Illinois Community College District #514 Releasing Minutes of Closed Sessions (Paula Davis) . Roll Call 7.3 Tuition Recommendations (Paula Davis) . Roll Call 8.0 Unfinished Business 9.0 New Business 10.0 Closed Session Agenda Topics – To discuss litigation when an action against, affecting, on behalf of the particular Body has been filed and is pending before a court or administrative tribunal or when the public body finds that an action is probable or imminent. (Section 2(c)(11) of the Open Meetings Act); the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body (Section 2(c)(1) of the Open Meetings Act); Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees (Section 2(c)(2) of the Open Meetings Act) Security procedures and the use of personnel and equipment to respond to an actual, a threatened, or a reasonably potential danger to the safety of employees, students, staff, the public, or public property. (section 2(c)(8) of the Open Meetings Act). 11.0 Adjournment 5 March 18, 2021 Informational Items: 6.1 Spring 2022 Sabbatical List (Chuck Swaim) The Vice President of Academic Affairs solicited Sabbatical Leave proposals from eligible Full- time Faculty for consideration and approval by the Board of Trustees in accordance with the current collective bargaining agreement regarding Sabbatical Leave (ARTICLE XXXVII, Section 1). John Tuccillo, a tenured Professor of Art in the Arts & Behavioral Sciences Department, has submitted a Sabbatical Leave request for consideration for Spring 2022. A Selection Panel has reviewed her sabbatical leave project and has recommended it for Board consideration and action at its April 2021 meeting. * presentation via video presentation Action Items: 7.1 Board of Trustees Bylaws Update (Kelly Daniels) Updates to the Administrative Policies of the Board of Trustees Article III: Section 10. Educational Rights of Students Section 11. Academic Regulations Section 12. Study Abroad Program 7.2 Resolution 2021-02 A resolution of Illinois Community College District #514 Releasing Minutes of Closed Sessions (Paula Davis) Review of and consideration to open executive closed session minutes as determined by the Chair, Vice Chair, Administration, and College’s legal counsel. The proposed action recommends that the Minutes of the Meetings held on the dates listed no longer require confidential treatment and be opened and available for public inspection. 7.3 Tuition Recommendations (Paula Davis) In light of the current circumstances and the hardship it caused for many of our students the Administration is recommending holding tuition flat for FY 2022, at $155 per credit hour. Moreover, many of the College’s throughout the State are not increasing tuition for the coming year. EXECUTIVE SUMMARY March 18, 2021 6 Illinois Central College Open Session of the Regular Meeting of the Board of Trustees Minutes February 25, 2021, 5:00 p.m. East Peoria Campus, Founders Room At 5:03 p.m., Chair Cannon called the regular meeting to order and asked Vice Chair Davis to lead the audience in the Pledge of Allegiance. Chair Cannon asked the Secretary to call the roll and Carl Cannon, Paula Davis, and Dave Mingus were present. Attending remotely: Kelly Daniels, Michael Everett, and Courtney Privia. Late: Diane Lamb. Absent: Gale Thetford. Trustee Lamb arrived at 5:09 p.m. Recognition: Dr. Quirk-Bailey, President, stated that the first Industrial Maintenance cohort graduated recently and invited Paula Nachtrieb, Executive Director of Workforce Operations, to provide information on the program. Steve Flinn, Professor, Agricultural and Industrial Technologies, was invited to share some of the highlights of this industrial maintenance program. He stated that the program participants attended classes for eight weeks and then reported to work for eight weeks in a rotating cycle for two years. All program participants are employed, and ICC has received really good feedback from the employers. ICC is now in the process of starting a second cohort. Professor Flinn introduced one of the students who graduated from this cohort, Jay Beuhler, (who is now working for Caterpillar) to share his experience in the program. Mr. Beuhler stated that he was also a graduate of the Highway Construction Program and continued to pursue additional development through this Industrial Maintenance program. He stated it is so difficult to quantify the value of this program. The program was invaluable for learning, as well as being able to work, learn on the job, and earn a living. His education at ICC was superior. He thanked Professor Flinn for the opportunity and guidance. This opportunity pulled him from the lower middle class directly to the upper middle class, almost tripling his pay. He experienced personal growth every day in this program. He has become an expert in his field. The instructors were always there to provide support, guidance, and motivation as needed. Dr. Quirk-Bailey congratulated Mr. Beuhler and thanked him for being patient with ICC as this was a new program. She saluted Professor Flinn for helping to develop and lead this program. She recognized Ms. Nachtrieb for all the innovation that the Workforce Readiness program is bringing to the College. None of these systems were previously in place. It was amazing for a brand-new group to figure out all of the details and pull a program together. Hearing of Citizens: None. It was noted that no citizens made a request of the Board Secretary to address the Board. Conflict of Interest: None 7 Informational Items Chair Cannon noted that the informational items were presented in advance of the meeting via PowerPoint video and audio presentations. 2.1. Advising Platform Request for Proposal (Jill Blair) There were no questions on this. 2.2. Website Request for Proposal (RFP) (Kim Armstrong) Trustee Lamb asked for additional information on this. Kim Armstrong, Vice President of Marketing and Institutional Advancement,