International Federation of Chair: Nancy Gwinn Library Associations and Smithsonian Institution Libraries Institutions 10th & Constitution Avenue NW P.O. Box 37012 MRC 154 Preservation and Conservation Washington, D.C. 20013-7012 Section T: (1)(202)633-2240 F: (1)(202)786-2866 [email protected]

Issue 20 July 2006 NEWSLETTER ISSN 1028-3714

Editors: Johanna Wellheiser, Information Coordinator; Ingeborg Verheul, Assistant Information Coordinator

Table of Contents Sarah Toulouse and her committee have put together a marvellous two-part program that will Message from the Chair……………………………..1 provide both thoughtful papers and practical advice. I am pleased to announce that Standing IFLA Seoul 2006 Committee member Lars Bjork has been Preconference Satellite Meeting appointed as editor for "First Do No Harm," the Preservation and Conservation in Asia………2 section's register of standards, guidelines and P&C Standing Cttee Meetings….. ………...…..2 best practices in the conservation field. First Open Sessions……………………...…………….2 compiled by Corresponding Member John Other Sessions of Interest……………...………3 McIlwaine, the committee has now assumed responsibility for updating it. Now available Report on Mid-Term Meeting, Paris…………...... 5 through IFLANET in pdf form, we hope soon to News from IFLA-PAC………………………………...8 convert it to a database that can be easily News from IFLA ...………………………...………….8 searched. P&C Standing Committee Profiles………………...9 Try to include a stop in Tokyo on your way to In Case You Missed It…………………………..…..11 Seoul for our August 16-17 preconference on Disaster Planning and Response Preservation and Conservation in Asia. The Developments…………………………….……...13 National Diet Library is co-sponsor and has New Notes made all of the arrangements for broad-ranging From Around The World……………….…..…..13 discussion of the challenges of preserving Asian Upcoming Training and Events……....…….…....14 materials and what libraries in the region are

P&C Standing Committee …...... 15 doing. Speakers come from Thailand, , , India, and , as well as the USA.

First, do no harm Section members Our section's Standing Committee will meet responsible for a register subject should twice during the conference, on Saturday, forward their information on new current August 19 and Friday, August 25. Times and publications in the field to the editor Lars location are in the program. We will be Björk at [email protected]. considering programs for 2007 IFLA Conference in Durban, discussing proposals for changes in IFLA's programmatic structure, hearing reports Message from the Chair from the IFLA PAC Core Activity, and other Our editors have once again compiled an topics of interest. Meetings are open, and informative, entertaining issue of the section's anyone can come to observe. newsletter. I hope you will read it with pleasure and take note of all of the preservation and See you in Seoul, conservation activities coming up world-wide. Nancy E. Gwinn, Chair We are busy preparing for the Seoul Conference, Standing Committee on Preservation and where I hope to greet many of you. Conservation NEWSLETTER Issue 20 (July 2006) IFLA Preservation and Conservation Section Page 2

Plan to attend - Preservation and Conservation Section: Open Sessions

World Library and Information Monday, August 25, 2006 Congress: 72nd IFLA General Conference and Council 90 & 96 SI Preservation and Conservation Section with Continuing Professional Education and Workplace Learning and the Preservation and Conservation Core Activity Preservation advocacy and education

Part I: 1:45 - 3:45pm Libraries: Dynamic engines for the An intensive session with speakers presenting Knowledge and Information Society studies that aim to define the extent and nature August 20th - 24th 2006 - Seoul, Korea of preservation problems, and demonstrate http://www.ifla.org/IV/ifla72/index.htm programmes used to raise awareness and educate stakeholders.

Preconference Satellite Meeting • Promoting preservation awareness in : the role of the National Preservation and Conservation in Asia Preservation Office, Te Tari Tohu Taonga, Sponsors: Preservation and Conservation JOCELYN CUMING (National Preservation Section, Asia and Oceania Section, and Office (Te Tari Tohu Taonga), National IFLA/PAC Core Activity with National Diet Library of New Zealand, Wellington, New Library, Tokyo, Japan Zealand) • Ink causes a stink: Preservation advocacy in Location: National Diet Library, Tokyo, Japan the UK Date: August 16-17, 2006 DEBORAH NOVOTNY (British Library, London, UK) This is your opportunity to learn about • Training on digitization: NEDCC the School preservation activities, successes and challenges for Scanning in Asia. The meeting will gather experts and MICHELE CLOONAN (Simmons College, librarians from all parts of the world to identify Boston [MA], USA) Introduction to the Librarian Training preservation needs, discuss issues and identify • Program on Material Preservation by the opportunities for collaboration. National Library of Korea KWI-BOK LEE (National Library of Korea, For programme and registration, see Seoul, Korea) http://www.ndl.go.jp/en/iflapac/preconference/ind ex.html Preservation advocacy and education Part II: 4 - 6pm P&C Standing Committee Meetings The Standing Committee will hold two business A hands-on session, with simultaneous meetings during the Seoul Conference. presentations on best practices for training Observers are always welcome to attend. library staff in basic preservation principles and techniques, as well as demonstrations of Saturday, August 19, 2006 – 11:30am – 2:20pm training methods and tools. Friday, August 25, 2006 - 8:30 - 10:50am • Lessons learned from the University of Hawaii at Manoa Library Flash Flood LYNN A. DAVIS (Manoa Library, University of Hawaii, Manoa, USA)

NEWSLETTER Issue 20 (July 2006) IFLA Preservation and Conservation Section Page 3

• Preservation partners: engaging staff in Other IFLA 2006 Seoul Sessions of preservation efforts Interest JEANNE DREWES (Michigan State Monday, August 21, 8:30-10:30am University Libraries, East Lansing, USA) • Texts and memories; excavating meaning, 79 Newspapers communicating values EVE GRAVES (London University of the Arts, Newspapers of East Asia London, UK) • Western reception of East Asian Newspaper “How Did We Get Here? Present state of History • HARTMUT WALRAVENS (Staatsbibliothek education and advocacy of library zu Berlin, Berlin, ) preservation in Japan • The collaborative microfilming of TORU KOIZUMI (Rikkyo University newspapers and the creation of the National Humanities Library, Tokyo, Japan) Union Catalogue of Newspapers • The place of 'library, archives and museum' KEIYU HORIKOSI (National Diet Library, in the preservation of documentary heritage: Tokyo, Japan) a professional challenge for Uganda • Newspaper on the Text Based Contents for ELISAM MAGARA (Makerere University, the 21st century in Korea: focused on Kampala, Uganda) KINDS (Korean Integrated News Database • Preservation and conservation training in the Systems) French National Library JAN SEONHWA (Seoul Economic Daily, GUILLAUME NIZIER (Bibliothèque nationale Seoul, Korea) de , Paris, France) • Digital news: Key to global literacy and • Using local resources for innovative disaster information literacy education: using East training Asia as the focus THOMAS H. TEPER (University of Illinois, LISA JANICKE HINCHLIFFE and DAWN Urbana Champaign, USA) SCHMITZ (University of Illinois, Urbana (IL), • Conservation program in USA) FEI WEN TSAI (Tainan National University of • The History of Korean Newspapers and the Arts, Taiwan, China) generation trends • Preservation education programs in SANG HEE KWEON (Sungkyunkwan TATIANA D. VELIKOVA (Russian National University, Seoul, Korea) Library, Saint Petersburg, Russian Federation) Monday, August 21, 10:45am-12:45pm

85 Rare Books and Manuscripts

West by East - East by West: Cultural and technological exchange Old Technology, new technology, collecting and describing rare materials • Korean typography in the 15th century HEE-JAE LEE (Sookmyung Women's University, Seoul, Korea) • Picturing westernization and modernization: wood-block print collection form late 19th century Japan IZUMI KOIDE (Shibusawa Ei'ichi Memorial Foundation, Resource Center for the History of Economic Life, Tokyo, Japan) • De la "Bibliothèque des Chinois en France" View of modern-day Seoul au "Fonds Chinois de la Bibliothèque Source: municipale de Lyon" http://en.wikipedia.org/wiki/Image:Downtownseoul.JPG VALENTINA DE MONTE (Bibliothèque municipale de Lyon, Lyon, France)

NEWSLETTER Issue 20 (July 2006) IFLA Preservation and Conservation Section Page 4

• West by East - East by West: Cultural and • Cooperation on Local History and the technological exchange in the case of Global Concept of Network Building between Memory Net Libraries, Museums and Archives in China CHING-CHIH CHEN (Simmons College, WU SHUSHI (National Library of China, Boston (MA), USA) Beijing, China) • Common ground: the importance of Monday, August 21, 1:45-13:45pm genealogy in the social history of Taranaki BILL MACNAUGHT (Pure Ariki, New 89 SI - Copyright and other Legal Matters Plymouth, New Zealand) (Part 1) • Developing local content in Chilean public What's hot: burning issues in copyright libraries PILAR PACHECO and ENZO ABBAGLIATI and other legal matters, 2006! (Directorate of Libraries, Archives and Museums, Santiago, ) Monday August 21, 4:00-6:00pm • Involving the uninvolved: audience development and local history 95 SI - Copyright and other Legal Matters ELIZABETH ANNE MELROSE (North (Part 2) Yorkshire County Council, Library and What's hot: burning issues in copyright Information Services, Northallerton, UK) and other legal matters, 2006!

Tuesday August 22, 4:00-6:00 pm

122 SI - Public Libraries with Audiovisual and Multimedia Libraries: dynamic engines for the knowledge and information society • Digitized oral history programme of Barcelona City • TBA • Public digital multimedia services in a small country BRUCE ROYAN (Concurrent, Scotland, UK) Historic Seoul: Street and city gate in front of • Some directions for digitized services with th audio visual content for the public libraries of Gyeongbokgung Palace in the late 19 century.

West Bengal, India Source: Otto F. Ehlers: Im Osten Asiens. Mit zahlreichen RATNA BANDOYOPADHYAY (Calcutta Illustrationen und zwei Karten. Dritte Auflage. Berlin: University, Calcutta, India) and K.P. Allgemeiner Verein für Deutsche Litteratur, 1896. MAJUMDER (Jadavpur University, Calcutta, India) • Music and audio visual downloading in Thursday August 24, 8:30-10:30am Odense Library KENT SKOV (Odense Centralbibliotek, Odense, ) 157 Asia and Oceania Promoting the Implementation of Open Thursday August 24, 8:30-10:30am Access • Open Access Scholarly Databases - a bird's 153 Genealogy and Local History eye view of the landscape Local History: A Dynamic Partnership PETER JACSO (University of Hawaii, between Libraries, Archives, and Hawaii, USA) Museums • The Open Access movement in the Korean • A study on the system construction, R&D environment integration and use of local history digital HYEKYONG HWANG and HEEYOON CHOI archives in Korea (Korea Institute of Science and Technology SOON-AE KANG (Hansung University, Information, Daejeon, Korea) Seoul, Korea) NEWSLETTER Issue 20 (July 2006) IFLA Preservation and Conservation Section Page 5

• "dCollection": The National Network of Keynote speaker John McIlwaine (Professor University-Based Repository in Korea Emeritus, University College London) spoke on HONG SEOK PARK and GUEM YEON the possibilities, practicalities, and possible JANG (Korea Education and Research panaceas for preservation from an international Information Service, Seoul, Korea) perspective over a forty-year period. • Open Access and institutional repositories - a developing country perspective: a case study He concluded that preservation has come of age of India with focus on better analysis and priority setting, S.B. GHOSH and ANUP KUMAR DAS and that libraries and archives are now better (Indira Gandhi National Open University, prepared to understand the many options New Delhi, India) available. He stressed “the art of the possible”. • Open Access-Philosophy, Policy and Practice: a Comparative Study Special speaker Deanna XUEMAO WANG and CHANG SU (Johns Marcum (Associate Hopkins University, Baltimore (MD), USA) Librarian for Library and WEI LIU (Shanghai Library, Shanghai, Services, Library of China) Congress), talked on “The • Comparing three Chinese reprint systems Future of Preservation” and YI LIU and YI GAO (Science and U.S. national and large- Technology Library of Guangdong, scale initiatives. She urged Guangzhou, China) the audience to persuade society to invest in Report on Mid-Term Meeting preservation and to remember the basics of preservation care. (Image source: Library of Congress) The 3-D's of Preservation: Disasters, Displays, Digitization Symposium Co-sponsored by the Bibliothèque The first morning was devoted to “Disasters: nationale de France and IFLA-PAC Core The Difference between Planning and Activity and P&C Section Experience”. Marie-Thérèse Varlamoff (Director, IFLA-PAC) moderated the Bibliothèque nationale de France discussions. Ximena Cruzat (Director, National Paris, March 8-10, 2006 Library of Chile) presented a summary of the activities of the PAC Center for which she is Preservation experts from around the world responsible including the Chilean Blue Shield. gathered at the Bibliothèque nationale de France She cited sustaining leadership, employee (BnF) to present and hear papers, and to discuss turnover and the need to strengthen local and disasters, displays and digitization issues with regional institutions as particular challenges. members of the IFLA-PAC Regional Directors, Per Cullhed (Senior Conservator and Director, members of the IFLA Standing Committee on Cultural Heritage Library Group, Uppsala Preservation and Conservation and other University Library), presented accounts and symposium participants. The 150 attendees analyses of several disaster case studies in came from 27 countries worldwide. , including fires and a hurricane. He noted that books were more susceptible than archival material to develop mould after sustained soaking in seawater. Sarah-Jane Jenner (Preservation Coordinator, British Library) gave a practical overview of the collection salvage and disaster preparedness Agnès Saal (pictured at left), plan, including a 24/7 salvage rota, that has Director General of the BnF, been developed at the BL over the last decade. provided opening and closing She emphasized the need for regular training remarks at the symposium. and team-building for effective response. Josiane Laurent (Conservator and Coordinator of the BnF Emergency Plan) presented the NEWSLETTER Issue 20 (July 2006) IFLA Preservation and Conservation Section Page 6 experience of the BnF in developing the disaster Catherine Lupovici (Director, Digital Library plan for its seven facilities. She too emphasized Department) presented an overview of digital the need for staff training. Finally, Randy library activities and digital preservation planning Silverman (Preservation Librarian, University of at the BnF. She stressed the need to classify Utah) discussed disasters in the U.S. with different documents in terms of particular risks. particular focus on the damage caused by recent The last speaker, Hilde van Wijngaarden, Hurricane Katrina. He described the need for a (Head, Digital Preservation Department, U.S. National Disaster Center, and outlined Koninklijke Bibliotheek), introduced the potential priorities for preparedness, funding, PLANETS project, a European proposal to build training and research. a framework for digital preservation. The project is to be initiated this summer. After a visit and tour of the BnF exhibition Torah, The conference also offered opportunities to Bible, Koran, the second morning was directed to participate in two technical visits. Guillaume “Displays: The Role of Preservation in Exhibition”. Nizier, Head of the Technical Centre in Bussy- Nancy Gwinn (Director, Smithsonian Institution Saint Georges, BnF, coordinated a tour which Libraries and Chair, P&C Section) moderated this showcased the treatment and digitization session. Jocelyne Deschaux (Head (newspapers and audiovisual materials) Conservator, Bibliothèque municipale de operations and facilities. Gérard Bailly, Director Toulouse), discussed preventive measures for of the BnF Technical Department, took exhibitions, and talked on the administrative and participants on a tour through the basement of documentation requirements of traveling the Library (adjacent to the River Seine), exhibitions. Anne-Hélène Rigogne (Head outlining the disaster prevention measures, such Conservator and Assistant Head Exhibitions, as waterproof walls and staff training. BnF) and Brigitte Leclerc (Engineer, Conservation Department, BnF) talked about the use of standards for preservation during exhibitions, and the need to incorporate preservation into design planning at the outset of an exhibition. Dianne van der Reyden (Director for Preservation, Library of Congress) discussed the increasing need of libraries to display their collections, and the role of preservation in exhibition. She spoke on the common exhibit pitfalls and practical ways to avoid them.

The last morning was devoted to “Digitization: Safeguarding Digital Heritage” and moderated by Helen Shenton (Head, Conservation Department, Tour of the BnF book conservation operations British Library). Laura Campbell (Associate Librarian for Strategic Initiatives and Chief On the third conference day, IFLA President Information Officer, Library of Congress), Alex Byrne officially thanked Marie-Thérèse described the U.S. National Digital Information Varlamoff for all her efforts and achievements in Infrastructure and Preservation Program her 12 years as Director of the IFLA-PAC Core (NDIIPP) that is being facilitated and coordinated Activity. by the Library. She emphasized the role of partnerships in this work and the challenges of Proceedings of the symposium will be published copyright and rapid technological change. in International Preservation Issues, No. 7. Ingeborg Verheul (Research and Development Concurrent Section Meetings Division, Koninklijke Bibliotheek) presented the results of a KB digital preservation survey in 15 On Wednesday March 8th, a P&C Standing national libraries conducted for the IFLA-CDNL Committee Interim Meeting was held. Further Alliance for Bibliographic Standards (ICABS). The planning has been done on the P&C Section results of this work have just been published by …(continued on page 8) IFLA (http://www.ifla.org/V/pr/saur119.htm). NEWSLETTER Issue 20 (July 2006) IFLA Preservation and Conservation Section Page 7

Mid-Term Meeting, Paris

Symposium participants gather for the presentations

at the Bibliothèque nationale de France (BnF). Marie-Thérèse Varlamoff (Director, IFLA-PAC) and symposium keynote speaker John McIlwaine (Professor Emeritus, University College London).

Discussions of possible collaborative initiatives at the

joint meeting of the IFLA P&C Standing Committee SC member Lars Björk (Sweden) and Guillaume and IFLA-PAC Regional Directors. Nizier (BnF) in discussion with Section Chair Nancy Gwinn (USA).

Smiling members of the P&C Standing Committee

and IFLA-PAC Regional Directors after a successful Jean-Noël Jeanneney, President of the BnF welcomes joint meeting. meeting participants. NEWSLETTER Issue 20 (July 2006) IFLA Preservation and Conservation Section Page 8 preconferences in Durban in 2007 and in Québec A Blue Shield Network for the Protection in 2008. The benefits and difficulties of regular of Cultural Heritage Seminar in Chile mid-term meetings were also discussed. Further Ximena Cruzat, Director of the PAC Regional discussion will take place in Seoul. Centre in Santiago, Chile, organized a seminar on the Blue Shield at the National Library of Of note, two more volunteers were identified for Chile on October 13-14, 2005. The seminar the First, do no harm preservation register focused on cooperation and integration of sections - Terminology (Lars Björk) and various Chilean organizations and the exchange Standards (Heidi Törrönen). This means that all of good practices by the countries covered by subjects are now covered. the PAC Centre including Argentina, and

th, Ecuador. On Friday March 10 a combined meeting of the P&C Standing Committee and the IFLA-PAC Regional Centre Directors was held. Key preservation initiatives world-wide were presented and the discussion was most valuable. Plans for future cooperation will be raised in Seoul. News from IFLA

Report and pictures by Johanna Wellheiser. IFLA Directory 2005-2007r

The new IFLA Directory for 2005-2007 was

released in June. This useful guide provides practical information on the organization of IFLA, the Core Activities, the Sections and all their activities. Contact: [email protected] News from IFLA-PAC Management & Marketing Section

announces 5th IFLA International New IFLA-PAC Marketing Award-2007 Programme Director

Christiane Baryla was The Award (sponsored by Sirsi Dynix) will appointed as PAC Director, honour organizations that have implemented to succeed retiring Marie- creative, results-oriented marketing projects or Thérèse Varlamoff, in March campaigns. The Award winner will receive 2006. Ms. Baryla was airfare, lodging and registration for the 2007 Director of the University IFLA General Conference and Council in Library of Pharmacy in Durban, , as well as a cash award Paris. From 1993-2003, she was Director of the of USD 1,000. A full announcement and Library of the Ecole Française de Rome and from application form will be made available on 1990-93, she was Project Director for a database IFLANET shortly. The submission deadline is of the miniatures of the Vatican Library November 30, 2006.

Contact information: For previous years' award please visit: Tel. +33-(0)1-53-79-59-70 http://www.ifla.org/VII/s34/index.htm E-mail: [email protected] Contact: Ms. Daisy McAdams

[email protected] IFLA-PAC Annual Report 2005 available http://www.ifla.org/VI/4/annual/PAC- AnnualReport2005.pdf

NEWSLETTER Issue 20 (July 2006) IFLA Preservation and Conservation Section Page 9

published by IFLA, ICOM, Restaurator and other journals.

Preservation and Conservation Hans Jansen (the ) Section Hans Jansen joined the P&C Section in 2001, Standing Committee Profiles representing the Koninklijke Bibliotheek Our Standing Committee 2005-2006 (KB), the national library When the Section was enriched by a large of the Netherlands. He number of new members in 2005, the newsletter was one of the initiators initiated a feature to introduce the Standing of the P&C Committee and its members. This second preconference on installment focuses on members in their second Disaster Management at term and corresponding members. WLIC Berlin in 2003. Recently, he developed an inventory of P&C Section members’ professional Introducing Second-Term Committee skills and interests. Members… Hans started his career as a cataloguer in the The 2005-2006 P&C Standing Committee has library in 1976, and is currently director of the three second-term members: Svetlana Research & Development Division, one of the Dobrusina, Hans Jansen and Sarah Toulouse. four main divisions of the KB.

This division coordinates and executes large Svetlana Dobrusina (Russia) programs and projects such as the national Svetlana Dobrusina has program on paper preservation (Metamorfoze); been a member of the the national program for the digitization of P&C Section Standing cultural heritage (Memory of the Netherlands); Committee since 1998. mass digitization projects (Parliamentary Papers She presented reports on – 2.5 million pages, Dutch Newspapers – 8 IFLA Section meetings in million pages); and portal development (The 1996, 1997 and 1999. European Library). The development of Following the direction of strategies and tools for digital preservation is the standing committee, also a major focus of the division. Altogether, she initiated a series of the department runs over 20 projects, mostly training seminars for libraries in Russia on funded by external grants. emergency planning and recovery. Sarah Toulouse Svetlana participated in development of the Russian national program of library holdings (France) preservation, and presented the results at the Sarah Toulouse LIBER conference in 2004. Currently, she acts as attended her first IFLA director of the Federal Document Conservation Conference in 2000 in Center (FDCC) in the National Library of Russia, Jerusalem. She was Saint-Petersburg. Her sphere of scientific elected to the P&C interest includes methods of mass neutralization Standing Committee in of paper, mechanized document restoration and 2001. She is leading the stabilization of document paper. Seoul programme on Preservation Education In 2004-2006 she took part in a joint Russian- and Advocacy, together German project, which resulted in the installation with the Continuing Professional Development of equipment for the mass neutralization of paper and Workplace Learning SC. using CSC-Book Saver technology in the FDCC. She has authored over 130 scientific articles, NEWSLETTER Issue 20 (July 2006) IFLA Preservation and Conservation Section Page 10

After studying at the Ecole nationale des chartes Since 2003, Andreas has participated in the in Paris, specializing in 16th century French German Alliance on paper heritage, which aims marine cartography, Sarah chose a librarian to raise nation-wide awareness of paper career and is now head librarian at Rennes deterioration. He is currently working on setting Public Library in France. She is in charge of the up a cross-sectoral national programme for Rare Books and Local Studies Section, which mass preservation of paper materials. includes Preservation and Conservation. She recently organized the relocation of 350,000 volumes to a new building that opened in March Johann Marree (South Africa) of this year. (www.leschampslibres.fr). Johann Maree started Sarah also teaches preservation, history of the as head of the book and paleography. Preservation Unit of The University of Cape Town Libraries in 1981. He trained in And introducing Corresponding , Austria Committee Members… and . A founding The 2005-2006 P&C Section has four member of the South Corresponding Members: Andreas Mälck, African Preservation Johann Maree, John McIlwaine and Jean Whiffin. and Conservation Group, he has been involved in numerous training activities, not only in South Africa but also in other Southern African Andreas Mälck (Germany) Countries through the efforts of JICPA (Joint Andreas Mälck joined the IFLA and ICA Committee for Preservation in P&C Section in 2003, as Africa). a corresponding member. In the same year, he was Johann has been a member of the Africa involved in the Section of IFLA since 2001 and joined the organization of the Preservation and Conservation Section in the section’s preconference same year at the Boston conference. At on Disaster Management present, he is the Regional PAC Director for at the WLIC in Berlin, Southern Africa. The focus of this Centre is representing the State training. A very successful workshop on Library of Berlin. Photographic Preservation was held at the National Archives of Namibia in Windhoek Andreas started his library career in 1981 in the earlier this year. Acquisition Department of the State Library, where in the 90s he was actively involved in Johann is involved in organizing the repatriating books from the State Library preconference workshop for the P&C Section to Collection back from Georgia, where they were be held in Durban in 2007. kept as spoils of war.

Since 2002, he has been head of the Department of Preservation and Conservation of the State Library of Berlin. With a team of 85 people, this department is responsible for all facets of conservation and care of the collection. The department recently undertook the restoration of the autographs of Johann Sebastian Bach, using the technique of manual paper splitting.

NEWSLETTER Issue 20 (July 2006) IFLA Preservation and Conservation Section Page 11

John McIlwaine () A dedicated IFLA supporter, Jean has only John McIlwaine retired in missed two conferences since the Cuba 2001 after 36 years of Congress in 1994. Jean has co-authored or co- teaching preservation edited a number of IFLA monographs including management at the "Library Disaster Planning" (1995), "Preserving School of Library, Archive our Documentary Heritage: The Case for & Information Studies, Permanent Paper" (1996), "Library Preservation University College and Conservation in the 90s" (1998), and London, where he is now "Collecting and Safeguarding the Oral Professor Emeritus of the Traditions" (2001). Bibliography of Asia and Africa. Since retiring from her position as Preservation Officer at the University of Victoria Library, John was elected to the Standing Committee of , she has continued her educational role, the IFLA Preservation and Conservation Section making presentations to local librarians and in 1997, served as Chair form 1999 to 2003, and contributing material to their publications. has been a Corresponding member since 2003.

Recent publications in the field include "First do no harm: a register of standards, codes of practice, guidelines, recommendations and similar works relating to Preservation and conservation in libraries and archives", 2005, (http://www.ifla.org/VII/s19/pubs/first-do-no- In Case You Missed It… harm.pdf) and "IFLA Disaster Preparedness and Planning: A Brief Manual", Paris, IFLA Core P&C Strategic Plan Activity on Preservation & Conservation, 2006. The P&C Section’s 2006-7 strategic plan has been posted on the sections’ website. Currently working on a 2nd edition of his "Africa: http://www.ifla.org/VII/s19/annual/sp19.htm guide to reference materials" (orig. pub. London, Hans Zell, 1993) and on a "Guide to catalogues International Preservation News (37) of Oriental manuscript collections in Europe and Dec. 2005 North America". • Misperceptions about White Gloves. Cathleen A. Baker and Randy Silverman • Robots Replace the Human Touch: the Jean Whiffin (Canada) Automation of Storage Processes. Jean has been an IFLA Kari Mathisen member since 1977, and • The Almedalen Library – an Energy Low- has served on three cost Solution. Standing Committees. Per Cullhed She joined the Section on • IFLA Preservation and Conservation North Conservation (as it was American Network (IFLA-NAN) established then known) in 1993, http://www.ifla.org/VI/4/news/ipnn37.pdf when it consisted of seven members. Subsequently, Jean International Preservation News (38) initiated the Section's May 2006 newsletter, and has • PADI and The Dynamic World of Digital reported its work and activities in this and other Preservation. Marian Hanley periodicals.

NEWSLETTER Issue 20 (July 2006) IFLA Preservation and Conservation Section Page 12

• Report on The Project of Digitization and such as Rights and Responsibilities, Technical Conservation of Rolled Palm Leaf infrastructure, Costs and Metadata. Manuscripts and Related Activities in Nepal. The tool is part of The Preservation Naoko Taagi, Yoriko Chudo, Reiko Maeda Management of Digital Material Handbook, • The Urgent Need to Preserve and Conserve maintained by the Digital Preservation Coalition Ancient Books: from the Event that Ancient (DPC) in collaboration with the National Library Books Collected in Yongquan Monastery of Australia and the PADI Gateway. were Damaged by a Flood Case Study. Su http://www.dpconline.org/graphics/handbook/de Pinhong and Lin Shitian c-tree.html • Project “Saaga”- Case Study. Martin Terav http://www.ifla.org/VI/4/news/ipnn38.pdf Launch of Espida Model ”Why can't you get your senior management to New Digital Preservation Publication give you the resources that you need for digital IFLA Publication No. 119, Networking for Digital preservation? Could it be that you are simply not Preservation - Current Practice in 15 National speaking their language, but at the same time Libraries by Ingeborg Verheul has just been expecting them to understand yours? What is published. their language? http://www.ifla.org/V/pr/saur119.htm The espida model offers…a process that will help you produce convincing business cases California Preservation Clearinghouse tied into your organization's strategic objectives (CPC) and thus speak directly to the senior Site provides preservation related resources to management agenda.” Available at the Joint libraries, archives, historical societies, cultural Information Systems Committee website hosted institutions and records repositories in California. by the University of Glasgow: http://cpc.stanford.edu/ http://www.gla.ac.uk/espida/model_download.sh tml

CLIR Publication 137: Capturing Analog Amsterdam World Book Capital City Sound for Digital Preservation: Report of 2008 a Roundtable Discussion of Best Each year, under the auspices of UNESCO, a Practices for Transferring Analog Discs city is chosen as the World Book Capital City and Tapes based on an evaluation of how it promotes Commissioned for and sponsored by the National books and fosters reading. World Book and Recording Preservation Board, Library of Copyright Day is celebrated each year on April Congress. 23. See World Book Capital City. http://www.clir.org/pubs/abstract/pub137abst.html UNESCO World Day for Audiovisual New RLG service - ArchiveGrid Heritage - Public consultation launched ArchiveGrid is a new website that offers “faculty, UNESCO has launched a public consultation on scholars, librarians, and genealogists the objectives, practicalities, costs and expected unparalleled access to archive records and results of a "World Day for Audiovisual Heritage" finding aids to enable them to do extensive to be celebrated annually on October 27 to build primary research on their subject…Search global awareness of the various issues at stake through nearly a million collection descriptions…” in preserving the audiovisual heritage. http://archivegrid.org/web/jsp/index.jsp The close-off date for comments is July 31.

DPC adds a Decision Tree for Selection of http://portal.unesco.org/ci/en/ev.php- Digital Materials for Long-term Retention URL_ID=22265&URL_DO=DO_TOPIC&URL_S to its website ECTION=201.html This tool will assist organizations in defining a selection policy for their digital materials. The structure of the tree is based on a series of questions which will help you evaluate your digital content according to key organizational issues NEWSLETTER Issue 20 (July 2006) IFLA Preservation and Conservation Section Page 13

Disaster Planning and News Notes from around the Response Developments World

New Disaster Manual Knowing the Need International Preservation Issues (IPI) Number 6: This UK National Preservation Office report on IFLA Disaster Preparedness and Planning: A preservation need by Alison Walker and Julia is Brief Manual by John McIlwaine, University the result of preservation assessments carried College London under the direction of Marie- out in a large number of libraries and archives Thérèse Varlamoff, has just been published. over the past five years. A great deal of data has Available in English, French and Spanish. Edited been compiled and analyzed, providing a and translated into French by Corine Koch, and statistical basis for prioritizing preservation translated into Spanish by Solange Hernandez. activity both within institutions, and on a http://www.ifla.org/VI/4/news/ipi6-en.pdf collaborative basis.

International Preservation News (36) Dec. The headline findings show that: 2005 • Significant amounts of unique or nationally See Disaster Recovery in the Artifact Fields – important material are at risk because of Mississippi after Hurricane Katrina by Gary Frost poor preservation practice. and Randy Silverman • There is a lack of environmental monitoring http://www.ifla.org/VI/4/news/ipnn37.pdf and control especially in libraries. • 13% of material surveyed is actively New Bouclier Bleu deteriorating or will be damaged if used. The French Committee of Blue Shield has a new • 50% of material is stored in inadequate website. It is more user-friendly, and new accommodation. categories like selected links and news feeds about cultural heritage protection have been This is the first time information about collections created. A forum has also been developed to preservation has been collected in the U.K. on deal with the same theme. Contributions and this scale. It will be “important that these commentaries can be posted in English or findings are used as the basis for positive French. action…make a difference, based on known http://forum.bouclier-bleu.fr/ needs, genuine evidence-based policy and http://www.bouclier-bleu.fr/ practice.” http://www.bl.uk/services/npo/publicationsnpo.html Heritage Emergency Task Force For updates on damage and response from the A Public Trust at Risk U.S. Gulf Coast from Hurricane Katrina, see The Heritage Health Index on the State of http://www.heritagepreservation.org/programs/Ka America’s Collections, a project of Heritage trinaUpdates.HTM Preservation and the Institute of Museum and Library Services, is the first comprehensive New COSADOCA website survey ever to assess the condition and The COSADOCA (Consortium to save estate preservation needs of U.S. collections. The documentation in case of disaster) aims “at inter- survey concludes that immediate action is institutional collaboration for the saving of estate needed to prevent the loss of millions of documents in case of a catastrophe in the west irreplaceable artifacts. zone of Lausanne”. http://www.cosadoca.ch Key findings include: • 65% of collecting institutions have experienced damage to collections due to

improper storage.

NEWSLETTER Issue 20 (July 2006) IFLA Preservation and Conservation Section Page 14

• 80% of U.S. collecting institutions do not The Library of Congress launches have an emergency plan that includes website devoted to effort to capturing collections, with staff trained to carry it out. preservation websites • 190 million objects are in need of The Library has recently launched a website on conservation treatment. its program to capture and preserve historically http://www.heritagepreservation.org/HHI/index.html important Websites. The Library collects websites only after it has received formal European Commission steps up efforts to permission from Website content owners. put Europe's memory on the Web via a http://www.loc.gov/webcapture `European Digital Library' The European Commission's plan to promote AlouetteCanada launched digital access to Europe's heritage is rapidly The AlouetteCanada Open Digitization Initiative taking shape. At least six million books, was launched in June 2006. This nation-wide documents and other cultural works will be made cross-sectoral initiative aims “to develop a available to anyone with a Web connection coordinated plan for online access to Canada’s through the European Digital Library over the recorded heritage” in concert with the Canadian next five years. In order to boost European Digital Information Strategy presently under digitization efforts, the Commission will co-fund development by Library and Archives Canada. the creation of a Europe-wide network of http://www.alouettecanada.ca digitization centres, and will also address intellectual property rights protection in the context of digital libraries.

The Commission recently published an overview of the results of a major online consultation on the digital libraries initiative which was launched on 30 September 30, 2005. The 225 replies came from libraries, archives and museums Upcoming Events and Training (46%), publishers and right holders (19%) and universities/academics (14%). The replies IPC 5th International Conference generally welcome the initiative and see it as an This conference will celebrate 30 years of opportunity for making Europe's cultural heritage achievement in conservation and focus on the more accessible and usable on the Internet. relationship of practical conservation and Opinions are divided on copyright issues, in particular between cultural institutions and right preservation of paper and book in the 21st holders. century. (Extracts from ECPA) Edinburgh (UK) 27-29 July 2006 http://europa.eu.int/information_society/activities/digital http://www.ipc.org.uk/ _libraries/doc/communication/results_of_online_consult ation_en.pdf IIC 21st International Congress The Object in Context: Crossing Conservation Harvard announces Global Digital Format Boundaries Munich (Germany) 3-8 Sept. 2006 Registry (GDFR) project http://www.iiconservation.org/conferences/munic The Harvard University Library (HUL) has h/munich_index.php received a grant of USD 600,000 from the Andrew W. Mellon Foundation for the ICCROM Reducing risks to collections, development of a registry of authoritative The purpose of the course is to discuss and information about digital formats. Detailed practice the risk management approach to the information about the format of digital resources management of cultural property. Designed for is fundamental to their preservation. collection managers, curators, registrars, conservators, and directors of small to medium The two-year project will result in a new Global size museums, galleries, and archives, from all Digital Format Registry (GDFR), which will regions of the world. become a key international infrastructure Sponsored by ICCROM and the Canadian component for the digital preservation programs Conservation Institute of libraries, archives and other institutions with Ottawa (Canada) 16-27 October 2006 the responsibility for keeping digital resources viable over time. http://www.iccrom.org/eng/training/events/2006- http://hul.harvard.edu/gdfr/. 2007/PCC.htm NEWSLETTER Issue 20 (July 2006) IFLA Preservation and Conservation Section Page 15

ICCROM Japanese Paper Conservation ICDL 2006 The purpose of this course is to offer those caring The 2nd International Conference on Digital for such collections outside of Japan an insight Libraries will feature 40 speakers from India and into the materials and techniques of the other countries. Japanese paper-mounting tradition, and to the New Delhi (India), 5-8 December 2006 principles guiding the care of such collections in http://www.teriin.org/events/icdl Japan. Tokyo (Japan) 11 – 30 September, 2006 http://www.iccrom.org/eng/01train_en/announce_ Stage technique international en France en/2006_09JPC2006_en.shtml Delivered in French, this course run by the Direction des Archives de France, “offers an Conservation of library and archival opportunity to reflect on international archival collections practice with a range of practitioners.” Organized by the Bibliothèque nationale de Paris (France), April-June 2007 France, Direction des Archives de France and http://www.archivesdefrance.culture.gouv.fr/fr/for IFLA-PAC. The course is taught in French. mation/STIA.html Deadline for registration is 15 July 2006. Paris (France), 2-20 October 2006 See also Conservation OnLine: Educational http://www.bnf.fr/pages/infopro/international/dri_st Opportunities in museum, library, and agecons06.htm archives conservation/preservation http://palimpsest.stanford.edu/bytopic/education/ ICCROM Sharing Conservation Decisions Rome (Italy) 16 October to 10 November 2006 http://www.iccrom.org/eng/training/events/2006- 2007/Sharing.htm “Cultural heritage has grown in size and diversity, as have the professions responsible for its Preservation and Conservation protection and use. More than ever, there is a Section need to engage in a constructive and critical The Section is concerned with the preservation dialogue the various professions and of the world’s documentary heritage. It provides stakeholders who can contribute to conservation an international forum for all types of libraries to and restoration decisions. The course begins with exchange, develop and disseminate knowledge a brief look at the science of decision-making in and experience dealing with theories, policies other fields, and then analyses decision and practices for the preservation of all recorded processes within our own field of cultural knowledge, regardless of the storage medium. heritage. Working from cases brought by The Section maintains a close working participants, and examples in situ, the course will relationship with the IFLA-PAC Core explore both the universal and the specific nature Programme. of decisions made. The objective is to improve complex conservation decisions by ensuring transparency, clarity, and the effectiveness of the process.” P&C Section website http://www.iccrom.org/eng/01train_en/announce_ http://www.ifla.org/VII/s19/sconsv.htm en/2006_10sharing_en.shtml

ICADL 2006 you are always welcome to th Don’t forget The 9 International Conference on Asian Digital make suggestions for the section newsletter and Libraries is an annual Asian event with website. We do want to hear from you! international participation focusing on digital Contact: [email protected] or libraries and related technologies. [email protected] Kyoto (Japan) 27-30 November 2006 http://www.icandl2006.org/

NEWSLETTER Issue 20 (July 2006) IFLA Preservation and Conservation Section Page 16

Contact the P&C Standing • Jean Charles Nicolas Committee Bibliothèque nationale de France [email protected] Chair • Su Pinhong • Nancy E. Gwinn National Library of China Smithsonian Instituion Libraries (USA) [email protected] [email protected] • Dianne van der Reyden Library of Congress (USA) Secretary [email protected] • Per Cullhed • Birgit Schneider Uppsala University Library (Sweden) Die Deutsche Bibliothek (Germany) [email protected] [email protected] • Helen Shenton Information Coordinator British Library (UK) • Johanna Wellheiser [email protected] Toronto Public Library (Canada) • Arthur Tennøe [email protected] National Library of Norway [email protected] Assistant Information Coordinator • Heidi Törrönen • Ingeborg Verheul Helsinki University Library (Finland) Koninklijke Bibliotheek (Netherlands) [email protected] [email protected] • Sarah Toulouse Bibliothèque de Rennes Métropole (France) [email protected] Standing Committee Members

• Svetlana Artamonova Russian State Library (Russian Federation) Corresponding Members [email protected] or [email protected] • Lars Björk • Andreas Mälck Royal Library (Sweden) Staatsbibliothek zu Berlin (Germany) [email protected] [email protected] • Michele Valerie Cloonan • Johann Maree Simmons College (USA) University of Cape Town Libraries (South Africa) [email protected] [email protected] • Svetlana Dobrusina • John H. McIlwaine National Libray of Russia (Russian Federation) University College London (UK) [email protected] [email protected] • Félix González Domínguez • Jean I. Whiffin Bibliotheca Nacional () Canada [email protected] [email protected]

• Hans Jansen Koninklijke Bibliotheek (Netherlands) [email protected] • Naoko Kobayashi National Diet Library (Japan) [email protected] And into the Future…. • Kwi Bok Lee National Library of Korea 73rd IFLA General Conference and Council [email protected] Durban, South Africa, 2007 • Danielle Mincio 74th IFLA General Conference and Council Bibliothèque Catonale et Universitaire Québec, Canada, 2008. (Switzerland) [email protected] • Carla Q. Montori University of Michigan Library (USA) [email protected]