Council's 4Th Quarterly Report

Annexure 19 - July 2017

Council’s 4th Quarterly Report April - June 2017

1 Annexure 19 - July 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (September 16/17) Business Unit Quarterly Progress Report Against Operational Plan Airport Strategic 3 Access and Connectivity - Work with service providers and other relevant stakeholders to improve security, reliability Focus and cost effectiveness. Area: Strategic 3.2 Maintain air access to the Island and improve performance of the airport. Direction:

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 3.2.1 Improved operation and financial performance of airport. 3.2.1.2 Carry out runway pavement Ongoing 1st Quarter: Council is continuing to carry out the priority pavement repair program as Infrastructure 1/07/2016 30/06/2017 repairs as required. recommended by Simon Oakley from aurecon. Each quarter Simon Oakley conducts a Manager full visual inspection of all pavement areas of the Flinders Island Airport and provides a maintenance plan which Council then carries out. Simon Oakley will carry out his next inspection on the 5th October where he will provide a maintenance plan for the next 3 months. Simon also provides Flinders Council with a letter notifying CASA of the current runway serviceability condition.

2nd Quarter: Simon Oakley carried out his inspection on October and notified CASA that Runway 14/32 is continuing to be actively managed to a safe standard. Council recently went to tender for stabilisation works, Hiway Stabilisers were the successful tenderer and will be on the Island at the end of February/Early March to complete stabilisation works on runway 14/32. Stabilisation will take place in problematic areas of runway 14/32 as identified by Pavement Engineer Simon Oakley. This will minimise pavement failures in the future.

3rd Quarter: Over 5000sqm of runway stabilisation was carried out in early March with excellent results. This has rectified most of the current problematic areas of runway 14/32. Sealing works for the stabilised areas will take place on the 8th April.

4th Quarter: Sealing of the stabilised areas was completed on the 8th April. Minor patching works continue as issues arise. We are now awaiting a further inspection from Simon Oakley.

3.2.1.3 Work collaboratively with Ongoing 1st Quarter: Council has committed an allocation in the 2016/17 budget to support the Airport Operations 1/07/2016 30/06/2017 Registered Passenger Transport Flinders Island Tourism and Business Association Marketing and Branding Strategy. A Officer (RPT) service provider to secure joint collaboration with all parties will work towards building passenger and visitation service levels and increase numbers. passenger numbers. 2nd, 3rd & 4th Quarters: No specific action undertaken.

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2 Annexure 19 - July 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (September 16/17) Business Unit Quarterly Progress Report Against Operational Plan Airport Strategic 4 Strategic, Efficient and Effective Organisation - Responding to risks and opportunities. Focus Area: Strategic 4.3 Ensure Council meets its statutory obligations and manages corporate and community risk. Direction:

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 4.3.20 Compliance of airport operations with requirements of CASA and other regulators. 4.3.20.1 Deliver all Technical & Completed 100% 1st Quarter: Request for quotations will be sought in the second quarter to carry out the Infrastructure 1/07/2016 30/06/2017 Safety inspections at the Airport in Flinders Island Airport Annual Technical Inspections. These RFQ's will be sent to Manager accordance with CASA selected service providers within the industry that can supply Flinders Island Airport with requirements. a detailed report on the current position of the airport. Aerodrome Operation Support was engaged for the 2015 Inspection where a thorough report was provided satisfying CASA's requirements.

2nd Quarter: The Technical Inspection was once again carried out by Aerodrome Operation Support who has provided Flinders Airport with support over the past 12 months and has a thorough knowledge of the issues that are faced here on the Island. Technical Inspector Andrew Stewart conducted a full technical inspection of all airport assets as well as documents and procedures. Council is yet to receive this report.

3rd Quarter: All 2016 technical inspections have been carried out and reports received. Corrective actions were flagged and include - Aerodrome Manual update to reflect recent changes within the airport and continuing with current runway repair program, these corrective actions have all been addressed and documented.

4th Quarter: Changes have been made to the Aerodrome Manual regarding changing staff particulars and has been sent to CASA as per requirements.

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3 Annexure 19 - July 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (September 16/17) Business Unit Quarterly Progress Report Against Operational Plan Airport Strategic 4 Strategic, Efficient and Effective Organisation - Responding to risks and opportunities. Focus Area: Strategic 4.3 Ensure Council meets its statutory obligations and manages corporate and community risk. Direction:

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 4.3.20 Compliance of airport operations with requirements of CASA and other regulators. 4.3.20.2 Carry out an annual Completed 100% 1st Quarter: The annual airport lighting inspection will be carried out in the second Infrastructure 1/07/2016 30/06/2017 lighting and obstacles audit in quarter. This will require an airport lighting specialist to carry out a thorough annual Manager accordance with CASA maintenance on all lighting systems at the airport and provide Council with a detailed requirements. report on the serviceability of the lighting.

The Obstacle Limitation Audit is due to be carried out late November. This requires an airport surveyor to carry out a survey of all runways and provide Council with a report as well as a corrective action plan that airport staff will be required to carry out.

2nd Quarter: Lighting inspection was carried out early December by Airport Electrician Quinten Paske. Due to other electrical compliance issues that had to be addressed at the time of inspection, the full audit was not completed. Quinten is due to complete the inspection and provide a report at the end of January. The Obstacle Survey was carried out in December by Airport Survey Consultant Paul Fitzgerald. The report has been provided to Council with one corrective action to be addressed (tree encroaching the approach surface). This will be addressed along with the suggested actions from the safety/technical inspection. New take-off and landing distance data has been NOTAMed and report will be forwarded to Sharp Airlines.

3rd Quarter: Annual lighting and survey reports have been received from the recent audits. The corrective actions identified in these audits were some minor lighting repairs (mainly due to recent reseal works) and removal of a tree that infringed the obstacle limitation surface.

4th Quarter: All corrective actions have been completed.

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4 Annexure 19 - July 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (September 16/17) Business Unit Quarterly Progress Report Against Operational Plan Airport Strategic 4 Strategic, Efficient and Effective Organisation - Responding to risks and opportunities. Focus Area: Strategic 4.3 Ensure Council meets its statutory obligations and manages corporate and community risk. Direction:

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 4.3.20 Compliance of airport operations with requirements of CASA and other regulators. 4.3.20.3 Annually review safety Completed 100% 1st Quarter: Airport staff, along with Council's Services Coordinator, conduct Monthly Infrastructure 1/07/2016 30/06/2017 management systems in accordance Safety Management System(SMS) meetings. Included in these meetings are ongoing Manager with CASA requirements. reports of newly identified hazards as well as the continued review of existing hazards and their risk safety measures. The SMS has formed a crucial part of safety at the airport and all staff have been inducted in to the system and have a great understanding of the importance of this document.

2nd Quarter: Monthly meetings are continuing. The SMS will be reviewed in full with-in the annual time frame. Sections of the SMS continue to be reviewed and a work plan formed from the outcomes each month.

3rd Quarter: The SMS has just had an annual review which has been signed off by the General Manager. Monthly meetings continue and airside safety issues are dealt with as they arise.

4th Quarter: The SMS has just had an annual review which has been signed off by the General Manager. Monthly meetings continue and airside safety issues are dealt with as they arise.

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5 Annexure 19 - July 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (September 16/17) Business Unit Quarterly Progress Report Against Operational Plan Airport Strategic 4 Strategic, Efficient and Effective Organisation - Responding to risks and opportunities. Focus Area: Strategic 4.3 Ensure Council meets its statutory obligations and manages corporate and community risk. Direction:

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 4.3.20 Compliance of airport operations with requirements of CASA and other regulators. 4.3.20.4 Implement the drug and Ongoing 1st Quarter: The Flinders Airport Drug and Alcohol Management Plan (DAMP) has Infrastructure 1/07/2016 30/06/2017 alcohol management plan in recently been formalised and implemented, with the exception of compulsory drug and Manager accordance with CASA alcohol testing of persons conducting works airside. It is planned that an arrangement requirements. with the Doctor's surgery will be in place in the coming quarter to implement this testing. DAMP training now forms part of the Flinders Airport induction process which all persons performing duties at the airport are required to complete.

2nd Quarter: No further progress

3rd Quarter: Airport staff are continually being educated in the dangers of alcohol and drugs in the workplace and at the airport.

4th Quarter: A drug and alcohol testing program has been costed and approved by Council and will be implemented next financial year.

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6 Annexure 19 - July 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (June 16/17) Business Unit Quarterly Progress Report Against Operational Plan Asset Management Strategic 2 Infrastructure and Services - An Islands’ specific approach to planning and delivery to ensure community and Focus environmental values are maintained. Area: Strategic 2.1 Plan, deliver and operate community infrastructure to provide levels of service that align with community needs and demand. Direction:

2nd & 3rd Quarters: No further action has been taken this quarter.

4th Quarter: Community Development has re-assessed areas where the remaining funds may be better used next financial year.

2.1.1.5 Whitemark Show Ground Completed 100% 1st Quarter: An electronic bird scarer has been purchased to keep starlings out of the main Infrastructure 1/07/2016 30/06/2017 Maintenance requirements identified pavilion and seems to be working very well. The kiosk will soon be lined out to comply with Manager and completed to budget. health regulations. Other maintenance is ongoing and performed as necessary.

2nd Quarter: The kiosk has now been lined out and electricity points rewired. Other minor works have taken place on the fencing and shearing stand area.

3rd & 4th Quarters: No further works carried out on this action.

2.1.1.9 Assist with Museum Completed 100% 1st Quarter: Sandro Donati has resigned from his position as the maintenance officer. This Infrastructure 1/07/2016 30/06/2017 maintenance and upkeep. position will not be replaced as it will be covered by the current Works and Services Manager officers and any maintenance will be delivered as and when required.

2nd, 3rd & 4th Quarters: Maintenance has been carried out by Works and Services Officers.

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7 Annexure 19 - July 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (June 16/17) Business Unit Quarterly Progress Report Against Operational Plan Asset Management Strategic 2 Infrastructure and Services - An Islands’ specific approach to planning and delivery to ensure community and Focus environmental values are maintained. Area: Strategic 2.1 Plan, deliver and operate community infrastructure to provide levels of service that align with community needs and demand. Direction:

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 2.1.2 An efficient and sustainable source of resource materials to support public and private works. 2.1.2.1 Develop and operate Completed 100% 1st Quarter: The site has now been cleared of approximately one hectare of vegetation Infrastructure 1/07/2016 30/06/2017 Lughrata Gravel Quarry in and the 2.5 kilometre access road has been formed and gravelled with drainage in place. Manager accordance with all relevant codes, More culverts will be installed to the steeper sections to help prevent gutter erosion and standards, and permit conditions. the quarry will then be ready for operation. The gravel from this quarry will be used in the resheeting program which will commence in the 3rd and 4th quarters.

2nd Quarter: Culverts have been installed and operations from the quarry will commence next quarter.

3rd Quarter: Mineral Resources Tasmania was notified that Quarry works would commence as of the 1st February. Due to other work commitments, resheeting operations have not yet commenced.

4th Quarter: Gravel excavation has now commenced from Lughrata Quarry.

2.1.2.2 Explore sites for the future Completed 100% 1st Quarter: Results of rock testing have shown that it is made up of predominantly quartz Infrastructure 1/07/2016 30/06/2017 establishment of a road aggregates (43%) and mica (32%). Mica can be detrimental to both road bases and concrete and Manager quarry. further testing would be required before a roads authority would approve its use; however it may still be suitable for resealing aggregate on Council owned roads. We are now waiting for the Department of State Growth's new standards to ascertain the benefits of proceeding further.

2nd, 3rd & 4th Quarters: No further development on this action for the quarter.

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8 Annexure 19 - July 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (June 16/17) Business Unit Quarterly Progress Report Against Operational Plan Asset Management Strategic 2 Infrastructure and Services - An Islands’ specific approach to planning and delivery to ensure community and Focus environmental values are maintained. Area: Strategic 2.1 Plan, deliver and operate community infrastructure to provide levels of service that align with community needs and demand. Direction:

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 2.1.4 Asset Management Plan implemented. 2.1.4.1 Deliver services as per the Completed 100% 1st Quarter: Due to a very wet winter, the majority of works have been repairs and Infrastructure 1/07/2016 30/06/2017 Long Term Asset Management Plan maintenance of roads, culverts and drainage. Our major works on roads, streets, bridges, Manager 15/16. waste management and town maintenance usually take place in the drier months between November and May.

2nd Quarter: Road maintenance has again been a priority for this quarter comprising of road grading, bitumen repairs, roadside slashing, herbicide spraying and potholing.

3rd Quarter: Roadworks for the quarter have comprised of resealing and stabilisation works.

4th Quarter: This quarter the main focus has been on road maintenance in the form of road grading, bitumen patching, potholing and vegetation control.

2.1.4.2 Roads, bridges and culverts Completed 100% 1st Quarter: Refer 2.1.4.1 Infrastructure 1/07/2016 30/06/2017 are maintained and managed in line Manager with budget allocations provided and 2nd Quarter: Roads and bridges have been maintained this quarter and many culverts annual AusSpan recommendations. have had to be fully cleaned. There are still many more that have been blocked due to the severe weather and will need attention in the next half of the year.

3rd & 4th Quarters: No further development on this action due to airport and road work commitments.

2.1.4.3 Respond to service Completed 100% 1st, 2nd, 3rd & 4th Quarters: The Works and Services Department regularly responds to Infrastructure 1/07/2016 30/06/2017 requests on an as per needs basis. service requests. Manager

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9 Annexure 19 - July 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (June 16/17) Business Unit Quarterly Progress Report Against Operational Plan Asset Management Strategic 2 Infrastructure and Services - An Islands’ specific approach to planning and delivery to ensure community and Focus environmental values are maintained. Area: Strategic 2.1 Plan, deliver and operate community infrastructure to provide levels of service that align with community needs and demand. Direction:

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 2.1.4 Asset Management Plan implemented. 2.1.4.4 Reseal 18 kilometres of Completed 100% 1st Quarter: The tender process for the supply and delivery of 320,000 litres of bitumen Infrastructure 1/07/2016 30/06/2017 bitumen road. has been finalised and awarded to SAMI Bitumen Technologies Pty Ltd. Resealing is Manager expected to take place between December and March, depending on weather conditions to allow preparation.

2nd Quarter: The first shipment of 108,000 litres of bitumen arrived the week starting 5th December and although we lost one day to wet weather, the last of the shipment was sprayed on the road on the 12th December. Palana Rd was resealed for a distance of 6.3 kilometres, Memana Rd 3.6 kilometres and Lackrana Rd 690 metres. The next shipment of 108,000 litres will arrive on the 15th January and be used to reseal the short runway at the Airport with the final shipment of 104,000 litres arriving at the end of January to be used on Lackrana Rd, West St and Davies St.

3rd Quarter: Resealing has taken place on the short runway at the airport, Davies St and approximately 9.3 kilometres of Lackrana Rd. West St will be resealed before Easter.

4th Quarter: The resealing of West St has been deferred and will now be applied next financial year. The total length of road resealed this year was 21.5 km.

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10 Annexure 19 - July 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (June 16/17) Business Unit Quarterly Progress Report Against Operational Plan Asset Management Strategic 2 Infrastructure and Services - An Islands’ specific approach to planning and delivery to ensure community and Focus environmental values are maintained. Area: Strategic 2.1 Plan, deliver and operate community infrastructure to provide levels of service that align with community needs and demand. Direction:

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 2.1.4 Asset Management Plan implemented. 2.1.4.5 Carry out a gravel Completed 100% 1st Quarter: A one kilometre section of Coast Road starting from the bitumen at the Lady Infrastructure 1/07/2016 30/06/2017 stabilisation (Polycom) trial on a Barron town boundary has been earmarked for stabilisation this year. Meetings with Manager section of road. Hyway Stabilisers will be held in early October to decide on an appropriate stabilisation method before proceeding.

2nd Quarter: Council has now decided to stabilise a 1200 metre section of Coast Rd, 1000 metres of Palana Rd, 150 metres of Lagoon Rd and 3200 metres of Port Davies Rd. Sections of these stabilised roads will also be sealed with Coast Rd 1000 metres, Palana Rd 700 Metres, Lagoon Rd 150 metres and Port Davies Rd 1600 metres. Tenders were let for the contract to stabilise those roads mentioned as well as foam bitumen stabilisation of approximately 4000 square metres of the long runway at the airport on the 25th November and closed on the 15th December. Hyway Stabilisers Australia was the winning tenderer. Work is expected to begin on these projects in February.

3rd Quarter: All roads earmarked for stabilisation have now been completed along with 5000 square metres of the airport long runway and 6,000 square metres of reconstruction on Lackrana Road. These have all been primed and will be sealed before Easter.

4th Quarter: All roads have now been sealed.

2.1.4.6 Resheet the equivalent of Deferred 10% 1st & 2nd Quarters: Resheeting will commence in the third quarter after the resealing Infrastructure 1/07/2016 30/06/2017 14 kilometres. program is complete. Manager

3rd Quarter: Resheeting has not yet started due to other roadwork commitments during this quarter. Resheeting will start as soon as possible in the last quarter.

4th Quarter: Resheeting has been carried out on West End Rd only.

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11 Annexure 19 - July 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (June 16/17) Business Unit Quarterly Progress Report Against Operational Plan Asset Management Strategic 2 Infrastructure and Services - An Islands’ specific approach to planning and delivery to ensure community and Focus environmental values are maintained. Area: Strategic 2.1 Plan, deliver and operate community infrastructure to provide levels of service that align with community needs and demand. Direction:

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 2.1.4 Asset Management Plan implemented. 2.1.4.7 Implement drainage, In Progress 40% 1st Quarter: A design for West St has been drawn up and a second hand kerb machine Infrastructure 1/07/2016 30/06/2017 kerbing and footpath plan to West has been purchased with works to commence in the second quarter. Manager Street, Lady Barron. 2nd Quarter: Due to resealing works being brought forward to allow all Capital projects to be completed, works will now commence on West St in January.

3rd Quarter: Works on West St have not yet begun due to other work commitments and unavailability of contractors. We will be pushing for work to commence early in April.

4th Quarter: Works started on West St in April but have not progressed as well as expected due to weather and contractor breakdowns. Further works have been deferred until next year.

2.1.4.8 Undertake required works to Completed 100% 1st Quarter: Works to replace bridge railings to commence next quarter. Infrastructure 1/07/2016 30/06/2017 Bridge Railings outlined in The Manager Bridge Railing Risk Assessment and 2nd Quarter: Works on bridge railings will now start in the third quarter. Replacement Schedule. 3rd Quarter: Works on bridge railings have now started and should be finished in the last quarter.

4th Quarter: Works on bridge railings have now been completed and more railings ordered for next financial year.

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12 Annexure 19 - July 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (June 16/17) Business Unit Quarterly Progress Report Against Operational Plan Asset Management Strategic 2 Infrastructure and Services - An Islands’ specific approach to planning and delivery to ensure community and Focus environmental values are maintained. Area: Strategic 2.1 Plan, deliver and operate community infrastructure to provide levels of service that align with community needs and demand. Direction:

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 2.1.4 Asset Management Plan implemented. 2.1.4.9 Review and upgrade Plant Completed 100% 1st Quarter: A new Fuso Canter dual cab light truck has been ordered and should arrive Infrastructure 1/07/2016 30/06/2017 & Equipment in accordance with the next quarter. Manager Plant Capital Expenditure Plan Due to the higher than anticipated cost of new Pig Trailers and after detailed inspections of 2014-2024. our current Pig Trailers it has been decided to purchase one new trailer only. This will allow continued works to be carried out while one of the current trailers is refitted. When the works have been completed the second trailer will have the same works carried out. A new trailer has been ordered from Hercules Engineering. The Works dual cab utility will be replaced in the second quarter.

2nd Quarter: A new Volkswagon Amarok dual cab utility has been ordered and should arrive around the end of January. It was decided not to trade-in the Nissan Navara in but to keep it as a vehicle to be used for the Cleaner and Town Maintenance workers.

3rd Quarter: The new Fuso Canter dual cab truck arrived early January, the Hercules Pig Trailer arrived on the Island in February and the Amarok arrived at the beginning of March.

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 2.1.7 Lagoon Road Recreational Facility and stormwater management area established. 2.1.7.1 Undertake maintenance Completed 100% 1st & 2nd Quarter: No works have been undertaken on this site. Infrastructure 1/07/2016 30/06/2017 works to make the Lagoon Road site Manager more accessible to the public. 3rd Quarter: The site was slashed to reduce the risk of fire.

4th Quarter: No further works have been undertaken on this site.

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13 Annexure 19 - July 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (June 16/17) Business Unit Quarterly Progress Report Against Operational Plan Asset Management Strategic 2 Infrastructure and Services - An Islands’ specific approach to planning and delivery to ensure community and Focus environmental values are maintained. Area: Strategic 2.3 Minimise environmental and health risks from waste collection and disposal and maximise opportunities to reduce, reuse or recyclerecycle Direction: resources.

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 2.3.1 Waste Management Strategy Implemented. 2.3.1.1 Continual improvement to Completed 100% 1st Quarter: Council has now engaged a consultant to oversee a transition in waste Infrastructure 1/07/2016 30/06/2017 Whitemark Landfill site, with a goal of management with a view to having kerbside collection and contracted management of the Manager achieving environmental and safety Whitemark landfill site, including GCL lined putrescible cells, recycling streams and compliance. environmentally compliant leachate collection systems. We are currently at the beginning of this process and should have something substantial to report on next quarter.

2nd Quarter: Documents have been drawn up for Early Contractor Involvement for outsourcing waste management operations and Expressions of Interest for community involvement. We are now awaiting approval of these documents by Council's lawyers.

3rd Quarter: The Early Contractor Involvement was advertised and won by Toxfree. Negotiations with Toxfree to draw up a scope of works and financial implications are now underway. Stakeholder meetings will take place early in April.

4th Quarter: Meetings have taken place between Toxfree, major waste stakeholders, Council officers and consultants to develop what we believe to be the appropriate working model for pricing. We are now waiting for a final pricing document from Toxfree.

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14 Annexure 19 - July 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (June 16/17) Business Unit Quarterly Progress Report Against Operational Plan Asset Management Strategic 2 Infrastructure and Services - An Islands’ specific approach to planning and delivery to ensure community and Focus environmental values are maintained. Area: Strategic 2.3 Minimise environmental and health risks from waste collection and disposal and maximise opportunities to reduce, reuse or recycle Direction: resources.

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 2.3.1 Waste Management Strategy Implemented. 2.3.1.2 Maintain and improve Completed 100% 1st Quarter: A third 15 cubic metre waste bin was purchased last quarter and is now in Infrastructure 1/07/2016 30/06/2017 efficiency of Waste Transfer Stations. operation. It has reduced the plant and labour times within waste transfers of Manager approximately 2 hours per week. The removal of the bins at the gate of the Whitemark Tip has further reduced plant and labour times of another 2 hours per week.

2nd Quarter: Efficiencies at Waste Transfer Stations have been maintained. Unfortunately, due to the green waste at the Lady Barron Waste Transfer Station being set alight on a number of occasions, Council has closed the area as it is deemed high risk coming into the bushfire season.

3rd Quarter: Lady Barron Transfer Station is still closed for the dumping of green waste and a decision on its lifting will be made when the fire threat decreases.

4th Quarter: No further work on this action.

2.3.1.3 Undertake a tender process In Progress 70% As per 2.3.1.1 Infrastructure 1/07/2016 30/06/2017 to assess opportunities and the Manager viability of outsourcing waste management operations to a private sector operator.

2.3.1.4 Initiate islandcentric Ongoing As per 2.3.1.1 Infrastructure 1/07/2016 30/06/2017 recycling programs that are Manager financially sustainable, user friendly and environmentally appropriate for our remote situation.

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15 Annexure 19 - July 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (June 16/17) Business Unit Quarterly Progress Report Against Operational Plan Asset Management Strategic 2 Infrastructure and Services - An Islands’ specific approach to planning and delivery to ensure community and Focus environmental values are maintained. Area: Strategic 2.4 Develop and implement solutions that mitigate environmental and health risks from wastewater treatment and disposal. Direction:

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 2.4.2 A "pump out" based wastewater collection, transport, treatment and disposal system. 2.4.2.1 Continue investigations for Deferred 1% 1st & 2nd Quarter: This project is on hold for a number of reasons. The land that was Development 1/07/2016 30/06/2017 development of a wastewater pump integral to the project has not been purchased by Council and it does not seem likely into Services out, treatment and disposal system the immediate future. Enquiries to Council by a private investor wishing to operate in this Coordinator/EHO for Flinders Island. space may prove effective for Council who ultimately have the responsibility to deal with the issue. When town water becomes more user-friendly for the townships of Whitemark and Lady Barron, an increase in septic tank failures may be noted.

3rd Quarter: No further action however the last determined site may need reassessment depending upon developments for the use of the land.

4th Quarter: No further action.

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16 Annexure 19 - July 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (June 16/17) Business Unit Quarterly Progress Report Against Operational Plan Asset Management Strategic 2 Infrastructure and Services - An Islands’ specific approach to planning and delivery to ensure community and Focus environmental values are maintained. Area: Strategic 2.5 Work proactively with other infrastructure service providers. Direction:

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 2.5.1 Infrastructure services that are appropriate for island conditions, sustainable and are accepted and valued by the local community. 2.5.1.1 As a contractor for the State Completed 100% 1st & 2nd Quarter: The Department of State Growth has informed Council that it will not be Infrastructure 1/07/2016 30/06/2017 Government undertake a major undertaking a major reseal project on the State Road this year. It will be undertaken Manager reseal project on the State Road. bi-annually.

3rd Quarter: Due to Hiway Stabilisers being on the Island, Department of State Growth was approached to trial some of the worst patches of Lady Barron Rd. They undertook to lime and cement stabilise, prime and seal 2,600 square metres of road. This work has been completed.

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17 Annexure 19 - July 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (June 16/17) Business Unit Quarterly Progress Report Against Operational Plan Asset Management Strategic 4 Strategic, Efficient and Effective Organisation - Responding to risks and opportunities. Focus Area: Strategic 4.3 Ensure Council meets its statutory obligations and manages corporate and community risk. Direction:

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 4.3.9 Maintain Council’s Policy Manual and Instrument of Delegation. 4.3.9.4 Review the following Not Started 0% 1st, 2nd, 3rd & 4th Quarters: There has been no progress on this action to date. Infrastructure 1/07/2016 30/06/2017 policies: Roadside and Reserve Manager Vegetation Management Policy.

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18 Annexure 19 - July 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (June 16/17) Business Unit Quarterly Progress Report Against Operational Plan Asset Management Strategic 4 Strategic, Efficient and Effective Organisation - Responding to risks and opportunities. Focus Area: Strategic 4.5 Build financial and organisational resilience and maximise returns from Council's capital resources. Direction:

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 4.5.1 Resources utilised to maximise financial and community returns. 4.5.1.1 Investigate and assess Completed 100% 1st Quarter: Private Works currently make up approximately 18% of Council generated Infrastructure 1/07/2016 30/06/2017 opportunities to increase revenues income and should do so again this year based on projected works. The Works and Manager from Council's fleet, plant and Services Department constantly seeks further revenue streams that do not prevent equipment. Council's own works schedule from being achieved.

2nd Quarter: The Works and Services Department has successfully quoted Parks and Wildlife Service Tasmania to upgrade the Docks Road, Badger Corner Track, Fotheringate Bay Road and the Darling Range Fire Trail at a cost of $177,757.00. This work is expected to take place in March 2017.

3rd Quarter: Work has begun on the Docks Road but due to a very busy roadworks program, the rest of the works for Parks and Wildlife will take place next quarter.

4th Quarter: The work for Parks and Wildlife is now 80% complete with some gravel carting to take place on Badger Corner Track and the Darling Range Fire Trail when it becomes dry enough to access with heavy trucks. Private Works were also finalised for Shaw Contracting on the Hydro Tasmania access road and lay down area for the new wind turbine.

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19 Annexure 19 - July 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (June 16/17) Business Unit Quarterly Progress Report Against Operational Plan Asset Management Strategic 5 Livability - Protect, improve and promote the safety, creativity, health and wellbeing of the Islands' communities. Focus Area: Strategic 5.2 Support cultural activities that foster social engagement and emotional wellbeing and provide opportunities for creative expression. Direction:

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 5.2.2 Community events and activities are supported, encouraged and delivered. 5.2.2.2 Assist in community events Completed 100% 1st, 2nd, 3rd & 4th Quarters: The Works and Services Department actively assists with Infrastructure 1/07/2016 30/06/2017 by providing services and assistance community events when requested. Manager as required.

July 11, 2017 Page 14 of 14

20 Annexure 19 - July 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (June 16/17) Business Unit Quarterly Progress Report Against Operational Plan Community & Economic Development Strategic 1 Population Growth - Focusing on strategies, projects and policy initiatives that support the community, economic Focus development, innovation and investment attraction. Area: Strategic 1.2 Increase "the working age" population. Direction:

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 1.2.1 Services and activities for young people that also aim to attract and retain young families to the Islands. 1.2.1.1 Be a willing and able Completed 100% 1st Quarter: Provided Winter School Holiday Program, Spring School Holiday Program Community 1/07/2016 30/06/2017 partner to help support education, and Dance Fit Program for the young people of Flinders Island. Please see item 5.1.1.2 Development Officer employment, health, wellbeing and for more detail. life experiences for the young people Advocated for youth as a part of the Rural Primary Health Services funding to on both Flinders and Cape Barren encompass and address youth health services and identified needs of young people. Islands. 2nd Quarter: Delivered Spring School Holiday Program. Please see item 5.1.1.2 for more detail. Advocated for youth as part of the Rural Primary Health Services funding to address youth health services and identified needs of young people. We have done some consultation with key stakeholders who have identified limited services for young people. Robyn McKinnon has been working with Council to develop a coordinated approach which will include a needs analysis to review existing services. This will further resource families and the Community with the skills to assist young people when faced with a crisis situation including suicidal ideation, anxiety, depression, bullying and other mental health issues.

3rd Quarter: Facilitated an 8 week Surf program for school students as part of their outdoor options on a Friday afternoon. Staff from Council and the School ran the program with assistance from volunteers. Approximately 11 students participated each week, total participation of 88 in attendance. Coordinated and collaborated with Robyn McKinnon to provide Mental Health Support and Counselling Services to Flinders Island District High School. Robyn is also working with Community Development staff and major stakeholders to provide support and coordination of current youth mental health services to the Island.

4th Quarter: Attended the Cape Barren Island School Strategic Planning meeting 8 & 9 June and the Flinders Island District High School (FIDHS) Symposium on the 29 and 30 June at the request of FIDHS. Community Development committed to a stronger inter-agency approach to providing Cape Barren Island students more off-island opportunities through the constitution of a quarterly inter-agency meeting of Multi-purpose Centre, Council, FIDHS & Flinders Island Aboriginal Association Inc.

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July 10, 2017

21 Annexure 19 - July 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (June 16/17) Business Unit Quarterly Progress Report Against Operational Plan Community & Economic Development Strategic 1 Population Growth - Focusing on strategies, projects and policy initiatives that support the community, economic Focus development, innovation and investment attraction. Area: Strategic 1.2 Increase "the working age" population. Direction:

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 1.2.1 Services and activities for young people that also aim to attract and retain young families to the Islands.

1.2.1.2 Contribute to Council's Completed 100% 1st Quarter: Promoted and advertised youth programs and community events on the Community 1/07/2016 30/06/2017 online activities to promote events, Council Facebook page and online calendar including Winter and Spring School Holiday Development Officer activities and programs, including Programs; Dance Fit; Palliative Care Workshop; Working on Women; Mums on the managing Council's Community Move; Digital Ready Training and other opportunities as they arise. Calendar. 2nd Quarter: Promoted and advertised youth programs and community events on the Council Facebook page and online calendar including Spring School Holiday Programs, Contractor Management Training, St John First Aid Courses and Furneaux Islands Festival.

3rd Quarter: Council Facebook page and Online Calendar used to promote Summer School Holiday Programs, Furneaux Islands Festival, Ten Days on the Island, Grant Writing Workshop, Croon, Strait Works Gallery, Come & Try Kayaking Day, Working Safely at Heights Training plus upcoming Autumn School Holiday Program.

4th Quarter: Community Development liaised with the Van Diemen Project team for their visit to the Island on 1 & 2 June 2017. Their information sessions and individual business appointments were promoted online through the Council Facebook page. Other programs and events promoted included Winter School Holiday Program, Lady Barron Fitness Facility Inductions, Careers Presentation from the Australian Defence Force, Grammar Information session and Pasta Cooking Course.

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July 10, 2017

22 Annexure 19 - July 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (June 16/17) Business Unit Quarterly Progress Report Against Operational Plan Community & Economic Development Strategic 1 Population Growth - Focusing on strategies, projects and policy initiatives that support the community, economic Focus development, innovation and investment attraction. Area: Strategic 1.3 Value-add to local commodities. Direction:

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 1.3.1 Opportunities for value-adding of local commodities are identified and promoted. 1.3.1.1 Opportunities for Completed 100% 1st Quarter: Due to limited staffing there is nothing to report on this task. Community 1/07/2016 30/06/2017 value-adding of local commodities Development Officer are identified and promoted. 2nd Quarter: Coordinated Festival Market Day to promote locally grown and handmade Island produce. Currently we have 32 confirmed stalls for the Market Day. Facilitated an opportunity for Cape Barren Island resident to liaise with Steve Bacchus to discuss an opportunity for growth in the Kunzea Oil industry. Council staff have been liaising with Parks and Wildlife staff to discuss opportunities for further track development and other ideas for enhancing visitor experience.

3rd Quarter: Showcased "local" food, crafts and other produce at the Street Market as part of The Furneaux Festival. Approximately 250-300 people attended.

4th Quarter: Planning for the next Fert-Isle Forum has been started, in conjunction with Flinders Island Tourism and Business Inc., with scoping document to be finalised soon.

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July 10, 2017

23 Annexure 19 - July 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (June 16/17) Business Unit Quarterly Progress Report Against Operational Plan Community & Economic Development Strategic 1 Population Growth - Focusing on strategies, projects and policy initiatives that support the community, economic Focus development, innovation and investment attraction. Area: Strategic 1.3 Value-add to local commodities. Direction:

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 1.3.3 Promote Flinders Island as a high quality food producing region with a clean, green image. 1.3.3.1 Respond to opportunities Completed 100% 1st Quarter: Worked closely with Flinders Island Aboriginal Association Inc. (FIAAI) and Community 1/07/2016 30/06/2017 for promotion of Flinders Island as a Samantha Gowthorpe to apply for the Oz Day Grant for $3000. The grant will be used to Development Officer high quality food producing region bring Aboriginal chef Mark Olive to the Island as a part of the Furneaux Festival to with a clean, green image. prepare and provide local food as a part of the Market Day and Community BBQ.

2nd Quarter: We were successful in our application to the Oz Day Grant fund. The identified chef in the proposal is unavailable and staff are working with Flinders Island meats to secure two chefs from Melbourne and Sydney who utilise our local produce and are passionate about promoting our lamb, wallaby and other produce.

3rd Quarter: Coordinated Festival Market Day to promote locally grown and handmade Island produce. There were 33 confirmed stalls for the Market Day and approximately 250-300 people attend this event. Promoted the 2017 January events in the Sharp Newsletter including Emita Sports, Music in the Vines and Furneaux Islands Festival which highlighted local food and produce. Incorporated two chefs from Melbourne as a part of the Furneaux Islands Festival to promote and produce local food at a high quality. Local food was sourced and utilised over the entirety of the weekend and showcased by the chefs and the local providers at the Market Day and the Community BBQ.

4th Quarter: No activity to report in this quarter.

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July 10, 2017

24 Annexure 19 - July 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (June 16/17) Business Unit Quarterly Progress Report Against Operational Plan Community & Economic Development Strategic 1 Population Growth - Focusing on strategies, projects and policy initiatives that support the community, economic Focus development, innovation and investment attraction. Area: Strategic 1.3 Value-add to local commodities. Direction:

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 1.3.4 Productive and sustainable agricultural sector. 1.3.4.1 Consider opportunities on Completed 100% 1st & 2nd Quarters: No requests for assistance received during this reporting period. Community 1/07/2016 30/06/2017 request to assist the agricultural Development Officer sector. 3rd Quarter: Facilitated meetings with Steve Backhaus (Kunzea Oil Distillery) and Council staff including General Manager. Future developments to include a cooperative of local land owners growing produce for the Essential Oils industry. Grant opportunities for growing business.

4th Quarter: No request for assistance during this reporting period.

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 1.3.5 A strong Flinders Island Brand that underpins growth and development of local value-added commodities. 1.3.5.1 Assist to facilitate the Completed 100% 1st Quarter: Due to limited staffing there are no activities to report at this time. Community 1/07/2016 30/06/2017 delivery of the Flinders Marketing Development Officer Strategy 2016 - 2020. 2nd Quarter: Council staff are in consultation and present at the Flinders Island Tourism and Business Incorporated (FITBI) meetings.

3rd Quarter: Staff presented at FITBI meetings each month and assisted in the launch of the Marketing Strategy March 2017.

4th Quarter: On the 6 July FITBI will provide a final report on outcomes from the 2016-17 funding allocation from Council for the Flinders Island Marketing and Brand Activation Strategy. The Brand and PR Strategy have already been provided to Council. On 16 May, Community Development met with the FITBI Executive, Sophie Pitchford and Bill Boehm in relation to Council's 2017-18 funding commitment to the Strategy. It was established that this funding will be available once the budget is adopted, pending the 2016-17 final report from FITBI.

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July 10, 2017

25 Annexure 19 - July 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (June 16/17) Business Unit Quarterly Progress Report Against Operational Plan Community & Economic Development Strategic 1 Population Growth - Focusing on strategies, projects and policy initiatives that support the community, economic Focus development, innovation and investment attraction. Area: Strategic 1.4 Foster and support entrepreneurial activity. Direction:

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 1.4.2 Build local entrepreneurial capability. 1.4.2.1 Respond to opportunities Completed 100% 1st Quarter: Supported and promoted Digital Ready workshops delivered to the Flinders Community 1/07/2016 30/06/2017 that encourage and support Island Community. The course was fully subscribed. Development Officer entrepreneurial activity. 2nd Quarter: Facilitated an opportunity for Cape Barren Island resident to liaise with Steve Bacchus to discuss an opportunity for growth in the Kunzea Oil industry. The Market day for the Furneaux Islands Festival is supporting small business owners with an opportunity to showcase their locally made and grown produce.

3rd Quarter: Street market promoting locally made and grown produce was well attended by approximately 250+ people. Survey of stallholders indicated that another market would be viable for them in September.

4th Quarter: The Fert-Isle Forum planning is in progress. The Forum is an event to provide small business with the opportunity to access resources, ideas and people to explore avenues to grow entrepreneurial activity on the Island.

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 1.4.3 Promotion of the region’s natural and cultural environment. 1.4.3.1 Continued relationship with Completed 100% 1st Quarter: Due to limited staffing there are no activities to report at this time. Community 1/07/2016 30/06/2017 Flinders Island Tourism and Development Officer Business Incorporated. 2nd Quarter: Council staff are in consultation and present at the Flinders Island Tourism and Business Incorporated (FITBI) meetings.

3rd Quarter: Council staff are actively consulting and attending each FITBI meeting and are beginning to more actively contribute as part of an expanded role, for example, by participating in the planning and delivery of the Flinders Island Destination Action Plan.

4th Quarter: Community Development is a representative on the Destination Action Plan (DAP) leadership group. Progress of the working group against the 6 DAP priorities was presented to Council by Michael Buck in May. The DAP was a FITBI initiative.

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July 10, 2017

26 Annexure 19 - July 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (June 16/17) Business Unit Quarterly Progress Report Against Operational Plan Community & Economic Development Strategic 1 Population Growth - Focusing on strategies, projects and policy initiatives that support the community, economic Focus development, innovation and investment attraction. Area: Strategic 1.4 Foster and support entrepreneurial activity. Direction:

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 1.4.4 Employment opportunities are enhanced through development of projects and initiatives with education service providers and employers. 1.4.4.1 Be a willing and able Completed 100% 1st Quarter: Due to limited staffing there are no activities to report at this time. Community 1/07/2016 30/06/2017 partner by supporting education, Development Officer training and employment initiatives. 2nd Quarter: Council staff met with Indigenous affairs to discuss options and opportunities to collaborate on programs for youth and community. It was identified that a program that could support training and/or employment is of value.

3rd Quarter: Council staff provided and promoted Community Grant Writing Workshops for all community members with Rebecca King. 16 people attended the 2 hr workshop. Staff promoted and facilitated Working Safely at Heights training. Currently 8 people are registered for the training. Community Development staff and the Services Coordinator meet with Donna McDermott from HydroTas to discuss developing a partnership to deliver and resource share on community and staff training. Beginning with Working Safely at Heights which has been offered to the community; collaboration for training opportunities will be ongoing.

4th Quarter: Community Development has produced an employee survey as part of its involvement in the implementation of the Destination Action Plan (DAP). The survey is part of action under Priority #5 of the DAP, 'to optimise education skills and services on the Island'. Information from the survey will help inform a workforce planning strategy with the goal of aligning training and skill development with current and future employer needs.

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July 10, 2017

27 Annexure 19 - July 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (June 16/17) Business Unit Quarterly Progress Report Against Operational Plan Community & Economic Development Strategic 2 Infrastructure and Services - An Islands’ specific approach to planning and delivery to ensure community and Focus environmental values are maintained. Area: Strategic 2.1 Plan, deliver and operate community infrastructure to provide levels of service that align with community needs and demademand.nd. Direction:

3rd Quarter: The Lady Barron Hall upgrade has been completed. The painting of the hall to be completed early April. The grant acquittal will be submitted April in order to comply with the funding requirements.

4th Quarter: Grant acquittal has been completed and lodged. We are waiting for a final report to show that Council has been fully compliant with the grant requirements in order to receive the last component of the funding.

2.1.1.3 Work in collaboration with Completed 100% 1st Quarter: A report and program of works will be provided to Council early October. General Manager 1/07/2016 30/06/2017 MAST to secure grant funding for recreational boating facility 2nd Quarter: No further action upgrades. 3rd Quarter: Application for funding of Badger Corner Boat Ramp lodged with MAST.

4th Quarter: The MAST application for Badger Corner Boat Ramp was unsuccessful.

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July 10, 2017

28 Annexure 19 - July 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (June 16/17) Business Unit Quarterly Progress Report Against Operational Plan Community & Economic Development Strategic 2 Infrastructure and Services - An Islands’ specific approach to planning and delivery to ensure community and Focus environmental values are maintained. Area: Strategic 2.1 Plan, deliver and operate community infrastructure to provide levels of service that align with community needs and demand. Direction:

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 2.1.1 Recreational and community facilities upgraded as recommended by the Recreational and Community Facilities Assessment and Infrastructure Plan. 2.1.1.6 Complete the Emita Hall Completed 100% 1st Quarter: Due to limited staffing there are no activities to report at this time. Community 1/07/2016 30/06/2017 works in line with the Australian Development Officer Government's Stronger 2nd Quarter: Staff have met with the Emita Hall Special Committee to discuss the Emita Communities grant deed. Playscape. Due to demanding workload in Nov/Dec and Jan both partners decided to commence work on this project in February 2017. The Stronger Communities Grant fund providers are aware of change to the timeline.

3rd Quarter: Emita Hall Special Committee met with staff in February. Planning of the playscape is continuing. Awaiting pricing of main element and specifications for soft fall.

4th Quarter: The design and planning phase of the Emita Playscape has neared completion. Works are due to commence during July/August. This project has been undertaken in collaboration with the Furneaux (Emita) Hall Special Committee.

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July 10, 2017

29 Annexure 19 - July 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (June 16/17) Business Unit Quarterly Progress Report Against Operational Plan Community & Economic Development Strategic 2 Infrastructure and Services - An Islands’ specific approach to planning and delivery to ensure community and Focus environmental values are maintained. Area: Strategic 2.5 Work proactively with other infrastructure service providers. Direction:

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 2.5.2 Increased penetration of renewable energy into the Island's energy systems. 2.5.2.1 Assist Hydro Tas to Completed 100% 1st Quarter: Due to limited staffing there are no activities to report at this time. Community 1/07/2016 30/06/2017 implement, market and promote the Development Officer new renewable energy system on 2nd, 3rd & 4th Quarters: No activity to report. Flinders Island.

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July 10, 2017

30 Annexure 19 - July 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (June 16/17) Business Unit Quarterly Progress Report Against Operational Plan Community & Economic Development Strategic 3 Access and Connectivity - Work with service providers and other relevant stakeholders to improve security, reliability Focus and cost effectiveness. Area: Strategic 3.1 Maintain or better the standard of sea access to the Islands. Direction:

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 3.1.1 Advocacy for improved port and freighting operations. 3.1.1.2 Complete the business Completed 100% 1st Quarter: A report and program of works will be provided to Council early October. General Manager 1/07/2016 30/06/2017 case for the Flinders Island Marine Access and Safe Harbour project. 2nd Quarter: An Inception and Site Assessment Report was presented by Burbury Consultants.

3rd Quarter: No further formal updates in relation to Safe Harbour Project although substantial work on business case has commenced.

4th Quarter: Draft report on Safe Boat Harbour received late June and will be provided to Council and stakeholders for feedback in July.

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 3.1.2 Economic viability of developing an all-weather recreational and leisure vessel harbour investigated. 3.1.2.1 Identify and submit for grant Not Started 0% 1st, 2nd 3rd and 4th Quarters: This action is reliant on the outcome of action 3.1.1.2. General Manager 1/07/2016 30/06/2017 funding opportunities that can support the development of a preliminary business case for a Marine Access and Safe Harbour on Flinders Island. On success of grant funding received develop a preliminary business case.

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July 10, 2017

31 Annexure 19 - July 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (June 16/17) Business Unit Quarterly Progress Report Against Operational Plan Community & Economic Development Strategic 4 Strategic, Efficient and Effective Organisation - Responding to risks and opportunities. Focus Area: Strategic 4.3 Ensure Council meets its statutory obligations and manages corporate and community risk. Direction:

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 4.3.9 Maintain Council’s Policy Manual and Instrument of Delegation. 4.3.9.5 Review the following In Progress 25% 1st Quarter: Due to limited staffing no activity has occurred on this action. Community 1/07/2016 30/06/2017 policies: Aboriginal Reconciliation; Development Officer Hire of Municipal Halls; Access 2nd & 3rd Quarters: No activity to report. Policy; Sponsorship on Third Party Projects and Events; Tasmanian 4th Quarter: The Aboriginal Reconciliation and the Tidy Towns Competition Policies were Tidy Towns Competition; and rescinded at the April Council Meeting as they now had no relevance due to changed Wybalenna. circumstances.

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July 10, 2017

32 Annexure 19 - July 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (June 16/17) Business Unit Quarterly Progress Report Against Operational Plan Community & Economic Development Strategic 4 Strategic, Efficient and Effective Organisation - Responding to risks and opportunities. Focus Area: Strategic 4.3 Ensure Council meets its statutory obligations and manages corporate and community risk. Direction:

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 4.3.19 Appropriate plans and available resources in place to where possible mitigate and respond to identified risks and incidents. 4.3.19.1 In conjunction with other Completed 100% 1st Quarter: Council works closely with emergency response groups through the Infrastructure 1/07/2016 30/06/2017 emergency response groups, have Municipal Emergency Management Committee as well as through the Flinders Airport Manager appropriate plans and available Emergency Committee. On the 29th September the Airport held their emergency resources in place to where possible exercise which involved all responding agencies and enabled Council and Airport staff to mitigate and respond to identified work alongside emergency services to identify areas of risk. The exercise gave all risks and incidents. involved an overall picture of the capabilities of the Island's emergency response and resource capacity.

2nd Quarter: The Airport Emergency Exercise report has now been released and outlines areas that require further training. These issues will be addressed not only through individual agencies but as a group and reflected in the appropriate plans. Through this exercise, a greater understanding of what resources are available/not available to the Island in an emergency was achieved. This will be taken into consideration when reviewing the Municipal Emergency Management Plan (MEMP).

3rd Quarter: Feedback from agencies has been provided post-release of the airport emergency exercise report and has been noted and will be taken in to consideration when reviewing the Municipal Emergency Management Plan.

4th Quarter: No further action as the Municipal Emergency Management Coordinator left Council employment early May. A replacement is being sourced.

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July 10, 2017

33 Annexure 19 - July 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (June 16/17) Business Unit Quarterly Progress Report Against Operational Plan Community & Economic Development Strategic 4 Strategic, Efficient and Effective Organisation - Responding to risks and opportunities. Focus Area: Strategic 4.3 Ensure Council meets its statutory obligations and manages corporate and community risk. Direction:

3rd Quarter: No progress.

4th Quarter: No further action as the Municipal Emergency Management Coordinator left Council employment early May. A replacement is being sourced.

4.3.19.4 Review the Flinders In Progress 40% 1st Quarter: The Flinders Municipal Emergency Management Plan (Flinders MEMP) is Infrastructure 1/07/2016 30/06/2017 Municipal Emergency Management due for review by March 2017. The review will be discussed at the Flinders Municipal Manager Plan. Emergency Management Committee in October 2016.

2nd Quarter: The Municipal Emergency Management Committee discussed the upcoming review of the Emergency Plan. Some items for change were suggested such as adding the new Operation Centre that has been constructed in the Emergency Services building in Whitemark.

3rd Quarter: The Municipal Emergency Management Plan will be reviewed in the coming quarter.

4th Quarter: No further action as the Municipal Emergency Management Coordinator left Council employment early May. A replacement is being sourced.

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July 10, 2017

34 Annexure 19 - July 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (June 16/17) Business Unit Quarterly Progress Report Against Operational Plan Community & Economic Development Strategic 4 Strategic, Efficient and Effective Organisation - Responding to risks and opportunities. Focus Area: Strategic 4.3 Ensure Council meets its statutory obligations and manages corporate and community risk. Direction:

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 4.3.19 Appropriate plans and available resources in place to where possible mitigate and respond to identified risks and incidents. 4.3.19.5 Provide assistance and Not Started 0% 1st, 2nd, 3rd & 4th Quarters: No further progress. Infrastructure 1/07/2016 30/06/2017 support to the Recovery Coordinator Manager to establish, promote and coordinate the Recovery Committee as subcommittee of the Municipal Emergency Management Committee.

4.3.19.6 Review and update the Not Started 0% 1st & 2nd Quarters: The Recovery Plan will be reviewed in line with the Municipal Infrastructure 1/07/2016 30/06/2017 Flinders Recovery Plan, which Emergency Management Plan (by March 2017). Manager includes Evacuation Centre Guidelines. 3rd Quarter: This will be reviewed as part of the upcoming Municipal Emergency Management Plan review.

4th Quarter: No further action as the Municipal Emergency Management Coordinator left Council employment early May. A replacement is being sourced.

4.3.19.7 Identify, assist to facilitate In Progress 50% 1st Quarter: The State Emergency Service has offered basic training for committee Infrastructure 1/07/2016 30/06/2017 and coordinate Emergency members, which will be conducted over the next 12 months and will include introduction Manager Management/Recovery related to emergency management and coordination centre training. training when opportunities arise. 2nd Quarter: The final report from the Airport Emergency Exercise has now been released. The biggest issue that arose from the exercise is the lack of training around the Forward Command Post/ Incident Control. This has been identified as an area that needs attention. The Tasmania Fire Service has offered to conduct this training in the near future.

3rd Quarter: No further progress.

4th Quarter: No further action as the Municipal Emergency Management Coordinator left Council employment early May. A replacement is being sourced. Page 15 of 27

July 10, 2017

35 Annexure 19 - July 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (June 16/17) Business Unit Quarterly Progress Report Against Operational Plan Community & Economic Development Strategic 5 Livability - Protect, improve and promote the safetysafety,, creativity, health and wellbeing of the Islands' communities. Focus Area: Strategic 5.1 Improve the health and wellbeing of the Island communities through leadership and co-ordination. Direction:

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 5.1.1 Integrated delivery of health promotion activities. 5.1.1.1 Engage with community Completed 100% 1st Quarter: Secured funding and delivered Round 3 of the Moms on the Move (MOM) Community 1/07/2016 30/06/2017 and external stakeholders to support Program. The 9 week program enables mums to participate in a health and well-being Development Officer and deliver health and wellbeing program that incorporates both physical activity and education. The program delivered initiatives to the community. by Kathleen Ives-Heap included a weekly 2.5 hr session with free childcare provided to support mums to participate. A total of 9 mums participated with an overall attendance of 70 over the 9 week program. Janene Glover from the Women Get Active Program (WGAP) visited during the 1st week of the program to interview participants and assess our program. WGAP part funds the MOM program. Working On Women (WOW): Delivered a 6 week trial program to provide lunch time exercise classes for women who were at work. The initiative aimed to give women who were often in sedentary roles the opportunity to engage in physical activity during their working day. The response was excellent with the program being well subscribed. The classes were offered twice a week with 12 women participating and a total of 94 attendances over the 6 week program. Round 2 is expected to commence in October 2016.

2nd Quarter: Supported round 2 of the Working on Women Program. The initiative is aimed to give women who were often in sedentary roles the opportunity to engage in physical activity during their working day. Round 2 and 3 consisted of a 4 week program with 59 attendances over the 4 week program. The program is set to continue as per demand with participant interest.

3rd Quarter: Currently liaising with Robyn McKinnon, Youth Mental Health Worker to devise a youth-led wellbeing program in collaboration with Flinders Island District High School. Council staff are currently managing and facilitating the new Primary Health Tasmania (PHT) funding. The funding received with the support of the Royal Flying Doctor Service (RFDS) focuses on Chronic Disease Management and Health Promotion. Council staff continue to meet with local stakeholders including the local GP, Multi Purpose Centre and Robyn McKinnon to discuss identified need, implementing the program and moving forward. Staff from Flinders Island Aboriginal Association Incorporated (FIAAI), Flinders Island and Flinders Island Page 16 of 27

July 10, 2017

36 Annexure 19 - July 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (June 16/17) Business Unit Quarterly Progress Report Against Operational Plan Community & Economic Development Strategic 5 Livability - Protect, improve and promote the safety, creativity, health and wellbeing of the Islands' communities. Focus Area: Strategic 5.1 Improve the health and wellbeing of the Island communities through leadership and co-ordination. Direction:

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 5.1.1 Integrated delivery of health promotion activities. District High School (FIDHS) and Cape Barren Island Aboriginal Association Incorporated (CBIAAI) have also been consulted. This network will meet on a monthly basis. More information of the roles is detailed in 5.1.1.3.

4th Quarter: Community Development Staff continue to manage and facilitate the delivery of the New Rural Health Services which includes the role of the Mental Health Worker (Robyn McKinnon) and Rural Health Worker and Physical Health Worker (David Heap) To date 32 people have referred to the service to support their Chronic Disease Management Plan. 20 of these clients have direct contact with the Mental Health Worker. Community Development staff facilitated a meeting between all major stakeholders on 16 June. A Mental Health meeting was also held on 16 May. Both meetings have highlighted the need for clearer understanding and pathways to all health services on the Island for community and service providers.

Community Development staff in conjunction with the Services Coordinator and Physical Health Worker facilitated the opening of and inductions for the Lady Barron Hall Fitness Facility. Currently we have inducted around 60 community members with more inductions planned for July.

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July 10, 2017

37 Annexure 19 - July 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (June 16/17) Business Unit Quarterly Progress Report Against Operational Plan Community & Economic Development Strategic 5 Livability - Protect, improve and promote the safety, creativity, health and wellbeing of the Islands' communities. Focus Area: Strategic 5.1 Improve the health and wellbeing of the Island communities through leadership and co-ordination. Direction:

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 5.1.1 Integrated delivery of health promotion activities. 5.1.1.2 Support delivery and/or Completed 100% 1st Quarter: Our Winter School Holiday Program was delivered in partnership with the Community 1/07/2016 30/06/2017 deliver health and activity based Flinders Island Aboriginal Association Inc. (FIAAI) and Flinders Island District High Development Officer programs and events for youth School (FIDHS). Activities were well attended with a total of 98 participants in the including an integrated school programs, as listed below. holiday program. NAIDOC Celebrations and Flag Raising Ceremony: 12 Junior and Senior Footy Clinics with North Launceston Football Club: 33 Glowing in the Dark: 22 Movie Matinee: 31 Dance Fit: Provided a two day Dance Fit program that included dance classes with two instructors from Launceston. Classes were offered to the students at Flinders Island District High School on the Friday and community sessions were delivered on the Saturday. These sessions were open to toddlers, youth and adults. A total of 143 participants attended the sessions.

Spring School Holiday Program: Delivered a Movie Matinee session at the Emita Hall in collaboration with the Emita Hall Special Committee. Three films were screened for toddlers, youth and adults. A total of 19 young people attended the movie. Abseiling and Rock Climbing: Council staff supported and facilitated the Scotch Oak-Burn College visit to Flinders Island to deliver a community Rock Climbing and Abseiling day. 19 young people attended the session. Moulage and Role Play Day: Worked closely with the Airport Manager Ben Foot to coordinate and support the Emergency Exercise for the airport. Council staff and youth acted as victims of the proposed incident. 8 youth participated in this activity.

2nd Quarter: Spring School Holiday Program - The October program was well attended with two day creative arts workshops being delivered in the lead up to the show. This included a scarecrow making workshop. 34 youth attended. Council partnered with Little Athletics to provide a taster day. Coaches from Launceston visited the Island and delivered the events as part of the School Holiday program. An official's course was delivered to skill local members as a part of their visit. 28 young people attended the Taster day. Total attendance for the Spring School Holiday Program was 108. Page 18 of 27

July 10, 2017

38 Annexure 19 - July 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (June 16/17) Business Unit Quarterly Progress Report Against Operational Plan Community & Economic Development Strategic 5 Livability - Protect, improve and promote the safety, creativity, health and wellbeing of the Islands' communities. Focus Area: Strategic 5.1 Improve the health and wellbeing of the Island communities through leadership and co-ordination. Direction:

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 5.1.1 Integrated delivery of health promotion activities.

3rd Quarter: Summer School Holiday Program - two activities were integrated with existing Island events - boat building for the Emita Sports - 37 young people attended; and performing arts workshops that tied in with the Furneaux Islands Festival - 43 attended the two day workshops. Our young people then performed at the Market Day and the Community BBQ to show case what they had learnt. The Surf School was also a feature of the summer program with 73 young people attending these sessions. Overall there were 107 young people registered for the Summer school holiday program.

4th Quarter: The Autumn School Holiday Program had activities provided by both Council and FIAAI. FIAAI ran a two day motorbike maintenance workshop with local Jay Woolley, with a total of 18 youths in attendance. Maria La Grue provided a Tie Dye Workshop with 23 in attendance. The Docks to Killiecrankie walk was well attended with 17 students walking the trail. An online coding activity was offered with 9 in attendance. The highlight of the program was the introduction of rollerblading at the Furneaux (Emita) Hall. Over the two days 98 youths and a number of adults celebrated this age old activity.

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July 10, 2017

39 Annexure 19 - July 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (June 16/17) Business Unit Quarterly Progress Report Against Operational Plan Community & Economic Development Strategic 5 Livability - Protect, improve and promote the safety, creativity, health and wellbeing of the Islands' communities. Focus Area: Strategic 5.1 Improve the health and wellbeing of the Island communities through leadership and co-ordination. Direction:

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 5.1.1 Integrated delivery of health promotion activities. 5.1.1.3 Actively seek funding and Completed 100% 1st Quarter: Applied to Women Get Active Program (WGAP) to deliver Round 3 of Mums Community 1/07/2016 30/06/2017 grant opportunities that can assist in on the Move. We were successful in our application and received $800 towards Development Officer the delivery of health promotion delivering the third program. activities. Tazreach Funding: Worked closely with Lucy Byrne from Healthy Tasmania to apply for funding to deliver and promote a Healthy Mens Program on the Island. Consulted with Flinders Island Aboriginal Association Inc. (FIAAI) Health Services, Community Health Nurse Fiona Turley, David Heap as local Physiotherapist and John Loudon from the Multipurpose Centre. Unfortunately we were unsuccessful in the submission. Seniors Week: Worked with Fiona Turley and Sue Hallas to develop a Seniors Week activity. Due to limited staffing work on this activity had to cease. Rural Primary Health Services (RPHS): Health promotion activities have been identified as part of the RPHS funding application. Please see 5.1.2.1 for more detail.

2nd Quarter: Applied to the Women Get Active Program (WGAP) to deliver Round 3 of Mums on the Move. We were successful in our application and received $800 towards delivering the third program. Council applied for Primary Health Tasmania (PHT) funding in collaboration with the Flinders Island Multipurpose Centre. Flinders Council put in a bid as a part of a consortium which includes councils from Break'O'Day, King Island, George Town, Dorset and Flinders Council. This funding will replace the Rural Primary Health Services (RPHS) fund that ceases on the 31st of December 2016. Due to narrow scope of the funding and a major shift towards the services being outcome based that address chronic disease it has been somewhat difficult to deliver a proposal that fits within Council's currently funded program. The consortium has enlisted the support of the Royal Flying Doctors Service (RFDS) to advocate and support the consortium with the bid. While the bid has been successful we are still waiting on what areas have been funded.

3rd Quarter: Successful with PHT funding through the RFDS to provide 3 new part-time positions on Flinders Island. These are Rural Health Worker, Mental

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July 10, 2017

40 Annexure 19 - July 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (June 16/17) Business Unit Quarterly Progress Report Against Operational Plan Community & Economic Development Strategic 5 Livability - Protect, improve and promote the safety, creativity, health and wellbeing of the Islands' communities. Focus Area: Strategic 5.1 Improve the health and wellbeing of the Island communities through leadership and co-ordination. Direction:

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 5.1.1 Integrated delivery of health promotion activities. Health Worker and Physical Health Worker. All three roles have an element of delivery of Health Promotion Activities. A local Health Promotion Network Group is to be created made up of key local providers.

4th Quarter: Council staff facilitated the opening of the Lady Barron Hall Fitness Facility. Physical Health Worker delivered Nordic Walking training to the Community.

5.1.1.4 Support the Flinders Island Completed 100% 1st Quarter: Worked closely with Flinders Island Aboriginal Association (FIAAI) and Community 1/07/2016 30/06/2017 Aboriginal Association Inc. to secure Samantha Gowthorpe to apply for the Oz Day Grant for $3000 to bring Aboriginal chef Development Officer funding and deliver programs for Mark Olive to the Island as part of the Furneaux Islands Festival to prepare and provide community benefit. local food as part of the Market Day and Community BBQ.

2nd Quarter: Our application which was in collaboration with the Flinders Island Aboriginal Association (FIAAI) for the Oz Day grant was successful The proposal was to support a chef coming to the Island as a part of the Furneaux Islands Festival. FIAAI staff and Council have been working together on a weekly basis to deliver the Furneaux Islands Festival. Both partners are providing financial and in-kind support in both the Festival and the School Holiday Program for 2017.

3rd Quarter: Council and FIAAI continued to collaborate to deliver the Summer School Holiday Program and the Furneaux Islands Festival 2017. Planning for the Autumn School Holiday has occurred in this quarter with both FIAAI and Council providing activities.

4th Quarter: No activity this quarter.

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July 10, 2017

41 Annexure 19 - July 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (June 16/17) Business Unit Quarterly Progress Report Against Operational Plan Community & Economic Development Strategic 5 Livability - Protect, improve and promote the safetysafety,, creativity, health and wellbeing of the Islands' communities. Focus Area: Strategic 5.1 Improve the health and wellbeing of the Island communities through leadership and co-ordination. Direction:

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 5.1.2 Rural Primary Health Service program funding is administered for delivery of health services to the community. 5.1.2.1 Facilitate and deliver the Completed 100% 1st Quarter: The Rural Primary Health Services (RPHS) Program has changed and is Community 1/07/2016 30/06/2017 Rural Primary Health Service now a tender process with applicants required to bid for the funds. The RPHS Program Development Officer Program. currently funds the Community Health Nurse and Youth Health Programs. We have been working closely with John Loudon, Angela Smith and other nursing staff from the Multipurpose Centre (MPC) to support our application. Other stakeholders who have been consulted include Maxine Roughley from the Flinders Island Aboriginal Association Inc. (FIAAI) and Stuart Dwyer from the Flinders Island District High School (FIDHS). Community members, health representatives and elected members were also consulted as a part of the Primary Health Tasmania (PHT) community engagement sessions. To support our bid for the RPHS funds Council Staff, Mayor Carol Cox and Councillor Willis have supported the concept of a consortium approach with other Local Government Areas. This includes Councils from Break'O'Day, Dorset, George Town and King Island. The Royal Flying Doctors Service (RFDS) has been approached to act as the lead coordinating role with each Local Government Area delivering the proposed service. The application was submitted on the 30th September.

2nd Quarter: The RPHS funds are due to cease on the 31st December 2016. Council staff have been working with RFDS and the consortium to secure the funding that was applied for on the 30th September. The scope of the funding has been changed since we submitted our bid. John Kirwan from RFDS has been advocating and working on our behalf to ensure our bid is successful. While the bid has been successful we are still waiting on what areas have been funded.

3rd Quarter: The Rural Primary health Service (RPHS) funds for the Youth Health and Community Health positions ceased on the 31st December 2016. Transition funding for the Community Nurse was successful to support the change up until 31st March 2017. Reporting and finalising the RPHS funding has occurred in this quarter.

Council has been successful in being funded under the RFDS managed Integrated Primary Health Consortium to support the delivery of primary health care to people with chronic conditions. The role of Council's Community Development Officer's

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July 10, 2017

42 Annexure 19 - July 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (June 16/17) Business Unit Quarterly Progress Report Against Operational Plan Community & Economic Development Strategic 5 Livability - Protect, improve and promote the safety, creativity, health and wellbeing of the Islands' communities. Focus Area: Strategic 5.1 Improve the health and wellbeing of the Island communities through leadership and co-ordination. Direction:

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 5.1.2 Rural Primary Health Service program funding is administered for delivery of health services to the community. under this program is to work in partnership with the RFDS on the day-to-day service delivery, identify appropriate service delivery models, participate in governance forums and identify opportunities for further integrating the services offered under the funding in our Local Government Area. The program is still in its early stages and promotion to the community will commence in April.

4th Quarter: The program is now being implemented, with the Mental Health Worker, Rural Health Worker/Exercise Physiologist having commenced delivering their services to the community.

5.1.2.2 Scope and deliver ad hoc Completed 100% 1st, 2nd, 3rd & 4th Quarter: Due to limited staffing no activity has occurred on this action. Community 1/07/2016 30/06/2017 projects as opportunities arise. Development Officer

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July 10, 2017

43 Annexure 19 - July 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (June 16/17) Business Unit Quarterly Progress Report Against Operational Plan Community & Economic Development Strategic 5 Livability - Protect, improve and promote the safety, creativity, health and wellbeing of the Islands' communities. Focus Area: Strategic 5.1 Improve the health and wellbeing of the Island communities through leadership and co-ordination. Direction:

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 5.1.3 Improved health and wellbeing of the community supported through education and health services. 5.1.3.2 Support delivery and/or Completed 100% 1st Quarter: Facilitated and promoted the Palliative Care Workshop; "What to say when Community 1/07/2016 30/06/2017 deliver health and activity based you don't know what to say". The 2 hour workshop was open to all of the Community and Development Officer programs and events for community. provided support for dealing with end of life wishes and supporting someone with life limiting illness. Approximately 7 people attended the session. Please see action 5.1.1.1 and 5.1.1.2 for more detail on health and activity based programs for the Community.

2nd Quarter: Council has continued to support the Working on Women (WOW) program for the lunch time exercise classes. Council promoted and facilitated the St John and Surf Lifesaving Tasmania to visit and deliver First Aid and Bronze Medallion training to staff and community members.

3rd Quarter: Staff provided in-kind support, promotion, facilitation and guidance on the Kayaking Come and Try Day. 11 people participated. The session was provided to the community from 40 South as a thank you for supporting their tours on the Island.

4th Quarter: Community Development has been instrumental in facilitating the operational management of the Lady Barron Fitness Annex. With the facility now open it is supporting the delivery of activity based programs by others in the community such as Kathleen Heap, who is running fitness sessions there.

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July 10, 2017

44 Annexure 19 - July 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (June 16/17) Business Unit Quarterly Progress Report Against Operational Plan Community & Economic Development Strategic 5 Livability - Protect, improve and promote the safety, creativity, health and wellbeing of the Islands' communities. Focus Area: Strategic 5.2 Support cultural activities that foster social engagement and emotional wellbeing and provide opportunities for creative Direction: expression.

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 5.2.1 Arts and cultural activities are encouraged and supported. 5.2.1.1 Work with community Completed 100% 1st Quarter: Collaborated with Flinders Island Aboriginal Association Inc. (FIAAI) to Community 1/07/2016 30/06/2017 groups, businesses and participate and support the NAIDOC week celebrations during the School Holiday Winter Development Officer organisations to foster and support Program. Transport was provided for young people to attend the event. cultural activities. 2nd Quarter: Council staff have been working closely with FIAAI and Regional Arts to deliver live entertainment, comedy, performing arts and dance as a part of the Furneaux Islands Festival 2017. Council sponsored two flights to support the 9-piece band that will be coming to the Music in the Vines event in January.

3rd Quarter: Worked with Regional Arts to support the delivery of 10 Days on the Island. Support included assistance with publicity and catering. Provided promotional support, in kind support and financial assistance for audio visual technician for the RFDS fundraising concerts and CROON. Worked with Emita Hall Special Committee to deliver boat building workshop in support of Emita Sports Day 2017. Feedback received was extremely positive.

4th Quarter: Community Development worked with a sub-committee of Regional Arts to assist in their investigation of incorporation, as a result of the demise of their Tasmanian parent organisation. This resulted in the identification of appropriate insurance, incorporation and a name change.

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July 10, 2017

45 Annexure 19 - July 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (June 16/17) Business Unit Quarterly Progress Report Against Operational Plan Community & Economic Development Strategic 5 Livability - Protect, improve and promote the safety, creativity, health and wellbeing of the Islands' communities. Focus Area: Strategic 5.2 Support cultural activities that foster social engagement and emotional wellbeing and provide opportunities for creative Direction: expression.

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 5.2.2 Community events and activities are supported, encouraged and delivered. 5.2.2.1 Encourage the utilisation of Completed 100% 1st Quarter: Due to limited staffing no activity has occurred on this action. Community 1/07/2016 30/06/2017 recreational and community facilities Development Officer by supporting community 2nd Quarter: Staff collaborated with the local Little Athletics Group to deliver a taster day organisations and/or individuals that as part of the School Holiday Program. Flinders Island District High School has provided deliver community events and/or the oval facility for the event. Please see action 5.1.1.2 for more detail. activities. 3rd Quarter: School holiday Program utilisation of the Emita Hall for Boat Building workshop. Use of the Emita Hall for the Acoustic supper, FIAAI park for the Community Day and the main street for the Market. Easter Saturday: Lady Barron Wharf - provided financial, in kind and promotional support for the Easter Egg Hunt at the Lady Barron Wharf and park area.

4th Quarter: The Furneaux (Emita) Hall was utilised by the school holiday program for roller blading sessions delivered in conjunction with Mowbray Sport n Skate.

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July 10, 2017

46 Annexure 19 - July 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (June 16/17) Business Unit Quarterly Progress Report Against Operational Plan Community & Economic Development Strategic 5 Livability - Protect, improve and promote the safety, creativity, health and wellbeing of the Islands' communities. Focus Area: Strategic 5.2 Support cultural activities that foster social engagement and emotional wellbeing and provide opportunities for creative Direction: expression.

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 5.2.2 Community events and activities are supported, encouraged and delivered. 5.2.2.3 Manage, coordinate and Completed 100% 1st Quarter: Due to limited staffing very limited work has occurred on this action. Some Community 1/07/2016 30/06/2017 deliver the Furneaux Islands artists and the MC for the event have been secured. Worked closely with Flinders Island Development Officer Festival. Aboriginal Association Inc. (FIAAI) and Samantha Gowthorpe to apply for the Oz Day Grant for $3000 to bring Aboriginal chef Mark Olive to the Island as part of the Furneaux Festival to prepare and provide local food as part of the Market Day and Community BBQ.

2nd Quarter: FIAAI and Council staff have been working closely to deliver the Festival in 2017. Artists secured for the event include Abbie Cardwell, 4 piece band Cajun Combo and 3 piece Indigenous band Riverbank as well as many local bands and acts who will be performing over the weekend of festivities. Sean Choolburra will also be returning and will be providing some performing arts workshops including comedy, acting and dance with local actor Cheryl Wheatley. We are also pleased to advise Master of Ceremony (MC) Jane Longhurst from the 2016 Festival will be coming back to MC the event. As a part of the Oz Day funding two chefs from Melbourne and Sydney who are affiliated with Flinders Island Meats and utilise our local lamb and wallaby and will be coming over to cook and promote our local produce during the festival.

3rd Quarter: Festival successfully delivered over 4 events. Acoustic supper - sold out, Festival Market Day, Verandah Music and Community Day. Organising committee consisting of reps from FIAAI, Council and the community met to evaluate Festival delivery and determined only a few minor changes to timetabling and scheduling within events. Planning for Festival 2018 is about to get underway. Overall attendance for the weekend was estimated at 920. Excellent feedback was received for this years event with a strong collaboration with our partners FIAAI and also excellent support from community groups including the Emita Hall Special Committee, Sports Club and all the stall holders who made the market such an excellent event.

4th Quarter: Planning for the next Furneaux Islands Festival began in June. A report on the success and positive outcomes of the festival and a policy for the festival have been drafted to submit to Council.

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47 Annexure 19 - July 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (June 16/17) Business Unit Quarterly Progress Report Against Operational Plan Corporate Services Strategic 1 Population Growth - Focusing on strategies, projects and policy initiatives that support the community, economic Focus development, innovation and investment attraction. Area: Strategic 1.1 Increase the supply of affordable housing. Direction:

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 1.1.2 A strategy and action plan that identifies affordable housing options. 1.1.2.2 Investigate opportunities to Not Started 0% 1st & 2nd Quarter: Due to limited staffing there has been no activity on this action. Corporate Services 1/07/2016 30/06/2017 sell Council housing assets and Manager invest proceeds into future housing 3rd & 4th Quarter: This task is on hold so no activity to date. requirements.

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48 Annexure 19 - July 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (June 16/17) Business Unit Quarterly Progress Report Against Operational Plan Corporate Services Strategic 1 Population Growth - Focusing on strategies, projects and policy initiatives that support the community, economic Focus development, innovation and investment attraction. Area: Strategic 1.2 Increase "the working age" population. Direction:

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 1.2.4 A banking model that supports community aspirations. 1.2.4.1 Improve access for Completed 100% 1st Quarter: Bendigo Bank is in the process of setting up an agency in the old Westpac Corporate Services 1/07/2016 30/06/2017 Islanders to finance and banking agency site. Bendigo Bank staff have actively engaged with the Community to assist Manager services. them with their banking needs. Support will be ongoing as Bendigo Bank builds the business in alliance with John & Leanne Clifford.

2nd Quarter: Ongoing support provided as required.

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49 Annexure 19 - July 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (June 16/17) Business Unit Quarterly Progress Report Against Operational Plan Corporate Services Strategic 4 Strategic, Efficient and Effective Organisation - Responding to risks and opportunities. Focus Area: Strategic 4.2 Support processes, accountability and project delivery through transparent reporting. Direction:

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 4.2.1 Priorities, actions and achievements are planned and reported through an integrated governance and management framework. 4.2.1.2 Provide quarterly reporting Completed 100% 1st Quarter: A quarterly investment report will be presented as part of the quarterly Corporate Services 1/07/2016 30/06/2017 to Council on Council’s financial financials at the October Council Meeting. Manager investments. 2nd Quarter: Quarterly report was presented to the October Council meeting.

3rd Quarter: The third quarterly report will be presented to Council at the April Council Meeting.

4th Quarter: Derek Bennett, Council's financial adviser from BT, presented at the May workshop. It was decided that the Investment Policy needed to be revised again to reflect the use of derivatives purely from a defensive position. The Investment Policy will be reviewed in the 2017/18 Financial Year.

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July 10, 2017

50 Annexure 19 - July 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (June 16/17) Business Unit Quarterly Progress Report Against Operational Plan Corporate Services Strategic 4 Strategic, Efficient and Effective Organisation - Responding to risks and opportunities. Focus Area: Strategic 4.3 Ensure Council meets its statutory obligations and manages corporate and community risk. Direction:

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 4.3.5 Requirements of the Archives Act 1983 substantially complied with through improved records management processes. 4.3.5.2 Maintain IT schedule of Completed 100% 1st, 2nd & 3rd Quarter: Software is upgraded as and when required. Hardware is Corporate Services 1/07/2016 30/06/2017 computer software upgrades and upgraded as per the Long Term Asset Management Plan. Manager hardware replacements. 4th Quarter: Council has identified that the phone system needs to be reviewed due to the ongoing problems Council has been experiencing. The internet runs through the phone system so when there is a problem with Telstra, the whole of Council is affected. Council also aims to reduce cost exposure at the same time.

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 4.3.8 Municipal Revaluation and valuation adjustment factors. 4.3.8.1 Monitor the uptake of Completed 100% 1st & 2nd Quarter: Due to limited staffing there has been no activity on this action. General Manager 1/07/2016 30/06/2017 Capital Based Rating System by other councils. 3rd Quarter: Matter raised at February Workshop. Information papers sent to Councillors. Report to Council in 4th Quarter.

4th Quarter: Report to Council at the April Council Meeting adopted with the General Manager authorised to proceed with a range of rating options including use of Capital Value.Matter addressed as part of 2017/18 budget deliberations.

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51 Annexure 19 - July 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (June 16/17) Business Unit Quarterly Progress Report Against Operational Plan Corporate Services Strategic 4 Strategic, Efficient and Effective Organisation - Responding to risks and opportunities. Focus Area: Strategic 4.3 Ensure Council meets its statutory obligations and manages corporate and community risk. Direction:

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 4.3.9 Maintain Council’s Policy Manual and Instrument of Delegation. 4.3.9.2 Review the following In Progress 20% 1st Quarter: Due to limited staffing, there has been no activity started on this action. Corporate Services 1/07/2016 30/06/2017 policies: Physical Locality Staffing; Manager Physical Locality Staffing; Employee 2nd Quarter: The Corporate Credit Card policy & the Council Committee Structure, Promotion; Induction; Employee Membership and Councillor Committee Representation were reviewed at the December Personal Development Appraisal; Council meeting. Drugs and Alcohol; Rates & Charges; Asset Management; 3rd Quarter: A review of the Drug & Alcohol and Corporate Credit Card policies has Employee Outside Work Activities; commenced. Employee Code of Conduct; Risk Management; Employee 4th Quarter: The Corporate Credit Card Policy was reviewed and adopted at the May Recruitment and Selection; Council Meeting and remained open for public consultation until 22 June. It will be Corporate Credit Card; Workplace represented to Council at the July Council Meeting. Behaviour; and Work Health Safety.

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 4.3.12 Annual budget estimates and reviews. 4.3.12.1 Budget estimates and Completed 100% 1st Quarter: The 2016/17 Budget was adopted at the July Council Meeting. Corporate Services 1/07/2016 30/06/2017 reviews delivered within required Manager timeframes. 3rd Quarter: Half yearly review completed and adopted at the March Council Meeting.

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 4.3.13 Financial management processes comply with Tasmanian Audit Office requirements. 4.3.13.1 Actively engage with the Completed 100% 1st Quarter: Council has worked with the Tasmanian Audit Office to complete the Corporate Services 1/07/2016 30/06/2017 Tasmanian Audit Office and 2015/16 audit. The financials have been submitted and signed off within the required Manager substantially comply with Audit timeframe. process and recommendations.

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July 10, 2017

52 Annexure 19 - July 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (June 16/17) Business Unit Quarterly Progress Report Against Operational Plan Corporate Services Strategic 4 Strategic, Efficient and Effective Organisation - Responding to risks and opportunities. Focus Area: Strategic 4.3 Ensure Council meets its statutory obligations and manages corporate and community risk. Direction:

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 4.3.14 Input into the State Government "Sustainability Indicators" project provided. 4.3.14.1 Provide the Tasmanian Completed 100% 1st Quarter: The Sustainability Indications have been provided to the Tasmanian State Corporate Services 1/07/2016 30/06/2017 State Government with a response Government within the required timeframes. Manager to the "Sustainability Indicators" process and project within required timeframes.

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 4.3.15 Flinders Council Audit Panel functions effectively and efficiently. 4.3.15.1 Support the functions of Completed 100% 1st Quarter: The Audit Panel met in July to review the 16/17 Budget and Annual Plan. Corporate Services 1/07/2016 30/06/2017 the Flinders Council Audit Panel. Debbie Scott from the Audit Office provided a thorough overview of the audit strategy for Manager the 2015/16 audit.

2nd Quarter: There was no meeting held during the quarter.

3rd Quarter: A meeting was held in February. The Audit Panel recommended reviewing the current structure of the panel and the recommendation was adopted at the March Council Meeting.

4th Quarter: An audit panel meeting was held 20 June. The General Manager has been asked to approach a prospective chairperson who has been recommended to Council. There will be a presentation in the new financial year.

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53 Annexure 19 - July 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (June 16/17) Business Unit Quarterly Progress Report Against Operational Plan Corporate Services Strategic 4 Strategic, Efficient and Effective Organisation - Responding to risks and opportunities. Focus Area: Strategic 4.3 Ensure Council meets its statutory obligations and manages corporate and community risk. Direction:

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 4.3.21 An integrated and strategic approach to financial and asset management. 4.3.21.1 Maintain a long-term Completed 100% 1st Quarter: The long term financial plan (LTFP) has been updated to reflect the 2016/17 Corporate Services 1/07/2016 30/06/2017 financial plan in accordance with the budget. The LTFP will be reviewed by the Audit Panel in October before it is presented Manager Local Government Act 1993. at the November Council Meeting.

2nd & 3rd Quarter: No activity this quarter.

4th Quarter: The LTFP is being reviewed in line with the budget process.

4.3.21.2 Maintain an Asset Completed 100% 1st Quarter: The Asset Management Plan (AMP) was reviewed in line with the setting of Corporate Services 1/07/2016 30/06/2017 Management Plan in accordance the 2016/17 Budget. Manager with the Local Government Act 1993. 2nd Quarter: No activity this quarter.

3rd Quarter: The AMP will be reviewed in the fourth quarter in line with the revaluations of the road network.

4th Quarter: The AMP review has nearly been completed and will be presented to Council in the new financial year.

4.3.21.3 Maintain financial and Completed 100% 1st & 2nd Quarter: Due to limited staffing there has been no activity on this action. Corporate Services 1/07/2016 30/06/2017 asset management strategies in Manager accordance with the Local 3rd Quarter: No action this quarter. Government Act 1993. 4th Quarter: The strategies are being reviewed in line with the updated LTFP and AMP. They will be presented to Council in the new financial year.

4.3.21.4 Maintain an asset Not Started 0% 1st & 2nd Quarter: Due to limited staffing there has been no activity on this action. Corporate Services 1/07/2016 30/06/2017 management policy in accordance Manager with the Local Government Act 3rd & 4th Quarter: The AMP Policy will be reviewed in the 2017/18 financial year. 1993.

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54 Annexure 19 - July 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (June 16/17) Business Unit Quarterly Progress Report Against Operational Plan Corporate Services Strategic 4 Strategic, Efficient and Effective Organisation - Responding to risks and opportunities. Focus Area: Strategic 4.3 Ensure Council meets its statutory obligations and manages corporate and community risk. Direction:

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 4.3.21 An integrated and strategic approach to financial and asset management. 4.3.21.5 Investigate infrastructure In Progress 5% 1st 2nd & 3rd Quarters: Due to limited staffing there has been no activity on this action. General Manager 1/07/2016 30/06/2017 delivery, ownership and partnership models to alleviate long term asset 4th Quarter: Preliminary overview. Matter to be further developed in 2017/18. renewal challenges and financial sustainability.

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 4.3.22 Financial Statements include Financial and Asset Management Sustainability Indicators in accordance with the Local Government Act 1993.

4.3.22.1 Include Financial and Completed 100% 1st Quarter: The Sustainability Indicators will be submitted in the Annual Report in the Corporate Services 1/07/2016 30/06/2017 Asset Management Sustainability second quarter. Manager Indicators in the Annual Report. 2nd Quarter: The Sustainability Indicators were included in the Annual Report as part of the Financial Statements.

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 4.3.23 Create annual rates invoice, supplementary valuations and annual adjustment factors processed. 4.3.23.1 Process annual rate Completed 100% 1st Quarter: Rates were raised in July. Supplementary Valuations will be processed Corporate Services 1/07/2016 30/06/2017 notices, process supplementary when they are received. Manager valuations and annual adjustment factors. 2nd Quarter: No activity this quarter.

3rd Quarter: Supplementary valuations processed as and when received.

4th Quarter: The Municipal Valuations have been received by Council and will be loaded into Propertywise so that the new valuations are reflected in the 2017/18 rates.

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55 Annexure 19 - July 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (June 16/17) Business Unit Quarterly Progress Report Against Operational Plan Corporate Services Strategic 4 Strategic, Efficient and Effective Organisation - Responding to risks and opportunities. Focus Area: Strategic 4.3 Ensure Council meets its statutory obligations and manages corporate and community risk. Direction:

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 4.3.24 Roads to Recovery reporting requirements met. 4.3.24.1 Submit quarterly reports to Completed 100% 1st Quarter: There has been no activity in 2016/17. A zero activity report will be Corporate Services 1/07/2016 30/06/2017 the Department of Infrastructure and submitted in October. Manager Transport to comply with the Roads to Recovery Funding. 2nd Quarter: The quarterly report will be submitted in January 2017. New projects were added to the Roads to Recovery Programme.

3rd Quarter: Significant activity will be reported on the quarterly report and submitted to Department.

4th Quarter: Final report to be submitted in July and audited in September.

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 4.3.25 Mineral Resource returns to Mineral Resource Tasmania. 4.3.25.1 Submit quarterly Mineral Completed 100% 1st, 2nd, 3rd & 4th Quarters: Report submitted within required timeframe. Corporate Services 1/07/2016 30/06/2017 Resource returns to Mineral Manager Resource Tasmania.

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 4.3.26 Superannuation and Taxation obligations met. 4.3.26.1 Process Business Activity Completed 100% 1st, 2nd & 3rd & 4th Quarters: All reports and payments were submitted within the Corporate Services 1/07/2016 30/06/2017 Statements, Superannuation required timeframe. Manager contributions, Payroll Tax and Fringe Benefits Tax Returns.

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July 10, 2017

56 Annexure 19 - July 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (June 16/17) Business Unit Quarterly Progress Report Against Operational Plan Corporate Services Strategic 4 Strategic, Efficient and Effective Organisation - Responding to risks and opportunities. Focus Area: Strategic 4.3 Ensure Council meets its statutory obligations and manages corporate and community risk. Direction:

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 4.3.27 Annual Fire Levy returns submitted to the State Fire Commission. 4.3.27.1 Submit annual Fire Levy Completed 100% 1st Quarter: The first annual report has been submitted for the quarter. Corporate Services 1/07/2016 30/06/2017 returns to the State Fire Manager Commission. 2nd & 3rd Quarter: No activity this quarter.

4th Quarter: Final report submitted.

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July 10, 2017

57 Annexure 19 - July 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (June 16/17) Business Unit Quarterly Progress Report Against Operational Plan Corporate Services Strategic 4 Strategic, Efficient and Effective Organisation - Responding to risks and opportunities. Focus Area: Strategic 4.4 Drive continuous improvement through a focus on customer service, community engagement, efficient systems and processes, Direction: innovation, capacity building and workforce development.

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 4.4.1 A healthy and safe place to work. 4.4.1.1 Substantially comply with Completed 100% 1st Quarter: A Workplace Health and Safety Committee has been established and is Service Coordinator 1/07/2016 30/06/2017 Council's obligations under the meeting quarterly. 3 incident reports were received, responded to and actioned this Workplace Health and Safety Act quarter. and embed a culture of risk A Flinders Island Health and Safety Forum Survey was developed and sent to relevant management, safe working practices stakeholders to gain interest in a Forum to be held in November 2016. and ongoing continuous Advisors from WorkSafe Tas have been organised to visit Flinders Island in November. improvement into Council operations Reviewed second tranche of Local Government Association of Tasmania policy and service delivery. documents which will be presented to Council next quarter.

2nd Quarter: WorkSafe Tasmania Safety Advisors facilitated safety workshops in November 2017 for Council Staff and the wider community. Staff attended Quarry Safety Management System (SMS) training in order to improve Council's Quarry SMS. Risk Register updated and current risks are being managed. Emergency Evacuation Plans and Procedures are being developed for the Furneaux Arts and Entertainment Centre, Lady Barron Hall, Showgrounds and Emita Hall. Tas Fire Service to approve these plans and implement by end of next quarter.

3rd Quarter: 3 x OHS Committee Meetings held this quarter. Attendance at Northern Council's OHS Reference Group Meeting to discuss combined Council's OHS issues.

4th Quarter: 3 x OHS Committee Meetings held this quarter. Monthly Safety Meetings held at Works Depot to discuss various safety topics and Monthly Safety Management System Meetings held at Airport. New Contractor Management System implemented across the business. Induction processes reviewed for new employees and employees exiting the business.

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July 10, 2017 Page 12 of 21 58 Annexure 19 - July 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (June 16/17) Business Unit Quarterly Progress Report Against Operational Plan Corporate Services Strategic 4 Strategic, Efficient and Effective Organisation - Responding to risks and opportunities. Focus Area: Strategic 4.4 Drive continuous improvement through a focus on customer service, community engagement, efficient systems and processes, Direction: innovation, capacity building and workforce development.

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 4.4.1 A healthy and safe place to work. 4.4.1.2 Deliver a Workplace Health Completed 100% 1st Quarter: Mental Health and Wellbeing Policy finalised and ready for Council Service Coordinator 1/07/2016 30/06/2017 and Wellbeing Program. approval. Mental Health and Wellbeing Working Group established to discuss workplace program and activity ideas.

2nd Quarter: Mental Health and Wellbeing program beginning to be rolled out to employees. New EAP (Employee Assistance Program) appointed on a trial basis to provide more support to Council employees. Regular meetings scheduled with Robyn McKinnon to continue to improve this new relationship. Staff participated in Safety Month and a range of activities and promotional material relating to workplace health and safety and wellbeing.

3rd Quarter: Draft Mental Health and Wellbeing Program in place for 2017. Awaiting staff feedback before finalising.

4th Quarter: Mental Health and Wellbeing Program to be implemented by Lauren Moraitis's maternity leave replacement staff member who will be starting on 10 July 2017.

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 4.4.2 Continuous improvement program. 4.4.2.1 Key business processes Not Started 0% 1st, 2nd 3rd & 4th Quarters: Due to limited staffing there has been no activity on this General Manager 1/07/2016 30/06/2017 mapped and documented and action. continuously reviewed and improved.

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 4.4.3 A skilled workforce that provides core strategic, planning and operational capability. 4.4.3.1 Continue to provide Completed 100% 1st, 2nd, 3rd & 4th Quarter: Training has been ongoing throughout the quarter to support Corporate Services 1/07/2016 30/06/2017 professional development staff carrying out their roles. Manager opportunities to staff. Page 12 of 19

July 10, 2017

59 Annexure 19 - July 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (June 16/17) Business Unit Quarterly Progress Report Against Operational Plan Corporate Services Strategic 4 Strategic, Efficient and Effective Organisation - Responding to risks and opportunities. Focus Area: Strategic 4.4 Drive continuous improvement through a focus on customer service, community engagement, efficient systems and processes, Direction: innovation, capacity building and workforce development.

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 4.4.4 Compliance with the requirements of the Work Health and Safety Act 2012. A safe working environment where staff, volunteers and contractors understand safety issues, are supported and take individual responsibility for safety. 4.4.4.1 Review of current policies, Completed 100% 1sr Quarter: Review of current hall hirers' agreements and cleaning checklist completed. Service Coordinator 1/07/2016 30/06/2017 processes, safety systems and Monthly safety meetings with the Works and Services Department conducted in July, consultation devices focusing on August and September focussed on Standard Operating Procedures, Job Safety employee OHS, contractor Analysis (JSA), Manual Handling and Plant and Equipment Safety. All JSA's updated management and volunteers. and signed off by Works and Services staff. 5 Internal Audits conducted this quarter.

2nd Quarter: Review of Induction Policy has begun. Currently developing a Contractor Management Plan. Approval for Online Inductions was given by the Acting General Manager. DBIS (supplier) is developing an online induction database and software for Flinders Council's Contractors, Volunteers & New Employees - ready to be available on our website in January 2017. Council's Safety System was reviewed by WorkSafe Tasmania Advisor in November and satisfied the Advisor with a few recommendations made. Currently working on developing a Hazardous Chemicals Register and an Asbestos Register for Council.

3rd Quarter: New Online Safety Induction Program implemented for Contractors, Volunteers and New Employees. Discussions with IPM to develop a new Contractor Management module in VMPO by next quarter. Bullying and Harassment Awareness Training and also Working at Heights Training conducted in April 2017.

4th Quarter: New Contractor Management System (VPMO) implemented across the business and consultation with contractors has begun to encourage them to follow our new process and add details to new system. 2 x Fitness Facility Inductions completed for Lady Barron Hall Fitness Facility, inducting around 60 new members. New OHS assistance program Montie is now available to be used to educate and train employees. Office Fire Drill completed in June 2017 in line with Business Continuity Plan. New Service Request Process implemented

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July 10, 2017

60 Annexure 19 - July 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (June 16/17) Business Unit Quarterly Progress Report Against Operational Plan Corporate Services Strategic 4 Strategic, Efficient and Effective Organisation - Responding to risks and opportunities. Focus Area: Strategic 4.4 Drive continuous improvement through a focus on customer service, community engagement, efficient systems and processes, Direction: innovation, capacity building and workforce development.

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 4.4.4 Compliance with the requirements of the Work Health and Safety Act 2012. A safe working environment where staff, volunteers and contractors understand safety issues, are supported and take individual responsibility for safety. 4.4.4.2 Review current Risk Completed 100% 1st Quarter: Risk Register reviewed by all staff in September and top risks discussed Service Coordinator 1/07/2016 30/06/2017 Register by consulting with Council and identified. Top Ten Risks to be presented to General Manager next quarter and to Staff and recording newly identified be reported to Audit Panel Committee. Risk Treatment Plans currently being put in place risks and develop and where for all risks rated HIGH or VERY HIGH. possible implement risk treatment plans. 2nd Quarter: Top Ten Risks presented to Acting General Manager and reported to the Audit Panel Committee. Risk Register is reviewed on regular basis and Risk Treatment Plans put in place for all risks rated HIGH or VERY HIGH.

3rd Quarter: Risk Register is reviewed on regular basis and Risk Treatment Plans put in place for all risks rated HIGH or VERY HIGH.

4th Quarter: Risk Register is reviewed on a regular basis and Risk Treatment Plans put in place for all risks rated HIGH or VERY HIGH. Risk Register will be presented to all departments for them to comment on their current risks and determine if they are still applicable, or if any new risks need to be added for next financial year.

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July 10, 2017

61 Annexure 19 - July 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (June 16/17) Business Unit Quarterly Progress Report Against Operational Plan Corporate Services Strategic 4 Strategic, Efficient and Effective Organisation - Responding to risks and opportunities. Focus Area: Strategic 4.4 Drive continuous improvement through a focus on customer service, community engagement, efficient systems and processes, Direction: innovation, capacity building and workforce development.

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 4.4.4 Compliance with the requirements of the Work Health and Safety Act 2012. A safe working environment where staff, volunteers and contractors understand safety issues, are supported and take individual responsibility for safety. 4.4.4.3 Continue to review and Completed 100% 1st Quarter: Contractor Insurance Register updated to reflect current insurance Service Coordinator 1/07/2016 30/06/2017 streamline current Contractor paperwork. Contractor management training scheduled for next quarter. Management processes and procedures. 2nd Quarter: Contractor Management Training completed. Identified that it is a high risk for Council to not have an adequate Contractor Management Plan or System in place so a new Contractor Management Plan is being drafted to submit for consultation and then approval next quarter. Contractor information (insurances, induction details) will soon be managed within VPMO with their assistance to set up. This to be complete by end of next quarter. New Contractor Online Induction software/database has been developed by DBIS (supplier) and ready to use in January 2017. A Contractor Sign In/Out process is being trialled for Contractors and Visitors reporting to the front office and at the Airport.

3rd Quarter: New Online Safety Induction Program implemented for Contractors, Volunteers and New Employees. Discussions with IPM to develop a new Contractor Management module in VMPO by next quarter.

4th Quarter: New Contractor Management System (VPMO) implemented across the business and consultation with contractors has begun to encourage them to follow our new process and add details to new system. Ability to record Flinders Council Employee information in this system - including things such as training records and qualifications.

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July 10, 2017

62 Annexure 19 - July 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (June 16/17) Business Unit Quarterly Progress Report Against Operational Plan Corporate Services Strategic 4 Strategic, Efficient and Effective Organisation - Responding to risks and opportunities. Focus Area: Strategic 4.4 Drive continuous improvement through a focus on customer service, community engagement, efficient systems and processes, Direction: innovation, capacity building and workforce development.

3rd Quarter: Contractor register on hold until new VMPO module is introduced next month. All new contractors and volunteers who complete online induction are recorded in online database. Volunteer Register yet to be developed.

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 4.4.5 An effective and dynamic online presence (Council website). 4.4.5.1 Complete an annual review Completed 100% 1st Quarter: Due to limited staffing there has been no activity on this action. Corporate Services 1/07/2016 30/06/2017 of website content. Manager 2nd Quarter: The front office staff commenced the review with a number of changes made. The review will be ongoing.

3rd Quarter: Changes to the website are made as and when needed.

4th Quarter: Community members are now able to submit a Request for Service via the Council website. The new addition will streamline the process and will provide timely feedback to those who submit a request.

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July 10, 2017

63 Annexure 19 - July 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (June 16/17) Business Unit Quarterly Progress Report Against Operational Plan Corporate Services Strategic 4 Strategic, Efficient and Effective Organisation - Responding to risks and opportunities. Focus Area: Strategic 4.4 Drive continuous improvement through a focus on customer service, community engagement, efficient systems and processes, Direction: innovation, capacity building and workforce development.

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 4.4.6 A central source of information for tourists and visitors to the Island. 4.4.6.1 Capture number of inquiries Completed 100% 1st, 2nd, 3rd & 4th Quarter: Data is collected daily by the front office staff. Corporate Services 1/07/2016 30/06/2017 and time spent providing visitor and Manager potential resident information.

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 4.4.7 New Residents Kits. 4.4.7.1 Maintain and review New Completed 100% 1st, 2nd & 3rd Quarter: Due to limited staffing there has been no activity on this action. Corporate Services 1/07/2016 30/06/2017 Residents' Kit. Manager 4th Quarter: The final New Residents' Kit is waiting on a report from the Mayor to be completed.

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July 10, 2017

64 Annexure 19 - July 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (June 16/17) Business Unit Quarterly Progress Report Against Operational Plan Corporate Services Strategic 4 Strategic, Efficient and Effective Organisation - Responding to risks and opportunities. Focus Area: Strategic 4.5 Build financial and organisational resilience and maximise returns from Council's capital resources. Direction:

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 4.5.2 Sustainable organisation. 4.5.2.1 Undertake internal audits of Completed 100% 1st Quarter: Five internal audits were carried out in the first quarter. Corporate Services 1/07/2016 30/06/2017 all financial procedures. Manager 2nd Quarter: One internal audit was carried out within the quarter. A new schedule of audits will commence at the beginning of 2017.

3rd & 4th Quarter: Internal Audits have taken place.

4.5.2.2 Update a 10 year financial Not Started 0% 1st, 2nd, 3rd & 4th Quarter: Due to limited staffing there has been no activity on this Corporate Services 1/07/2016 30/06/2017 assessment to identify key funding action. Manager and financing gap risks.

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July 10, 2017

65 Annexure 19 - July 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (June 16/17) Business Unit Quarterly Progress Report Against Operational Plan Corporate Services Strategic 5 Livability - Protect, improve and promote the safety, creativity, health and wellbeing of the Islands' communities. Focus Area: Strategic 5.1 Improve the health and wellbeing of the Island communities through leadership and co-ordination. Direction:

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 5.1.3 Improved health and wellbeing of the community supported through education and health services. 5.1.3.1 Provide and maintain a Completed 100% 1st, 2nd, 3rd & 4th Quarters: Vicki Warden has replaced Dianne Walsh as the Funeral Corporate Services 1/07/2016 30/06/2017 Funeral Service for the Flinders Director. Council is providing training to assist Vicki and other staff in carrying out this Manager Island Community that meets public extremely difficult role. and occupational health and safety standards.

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July 10, 2017

66 Annexure 19 - July 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (June 16/17) Business Unit Quarterly Progress Report Against Operational Plan Development Services Strategic 1 Population Growth - Focusing on strategies, projects and policy initiatives that support the community, economic Focus development, innovation and investment attraction. Area: Strategic 1.1 Increase the supply of affordable housing. Direction:

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 1.1.1 Land use planning policy that provides an enabling environment for housing and investments. 1.1.1.1 Work to continue on In Progress 65% 1st Quarter: Following consultation on the draft Structure Plan the preparation of an Strategic Planner 1/07/2016 30/06/2017 preparation of local provisions to be 'issues matrix' has commenced. This will feed directly into the development of the LPS included in state-wide Planning (local provisions schedules). Local provisions will not be finalized until the State Planning Scheme. Scheme has been declared (advice from the Planning Commission to the Minister on declaration of the State Scheme will be due 9 Dec).

2nd Quarter: Structure Plan and consultation submissions have been the basis for the final Land Use Strategy which will be work-shopped with Councillors in January 2017 and subsequently exhibited as the detailed basis for the LPS. Mapping is substantially complete, Local Area Character Statements complete, local area statutory implications complete, zone intent identified for each allotment on Flinders Island, issues matrix nearly complete.

3rd Quarter: Significant delays with State Planning Policies (SPPs) affects the ability to commence drafting Local Provisions. Still waiting on guidelines from the State on application of the SPPs and the review of the regional land use strategy (and state guidelines on how that is to be conducted). Intend to commence local settlement consultation on local strategies and issues matrix by middle of April.

4th Quarter: Strategic requirements largely complete. Guidelines have been provided by Department of Justice and work to convert, translate or develop Specific Area Plans etc. can commence in 3rd week of July after resuming strategic planning work (During June Strategic Planner filled in for Development Services Coordinator). Plans for the regional group of Councils to prepare LPSs as a regional group have been abandoned. Anticipated that draft zoning for Flinders can be assigned during 4 weeks from 5 July and remainder of LPS will follow original regional workplan with completion of draft LPS by end October.

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July 11, 2017

67 Annexure 19 - July 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (June 16/17) Business Unit Quarterly Progress Report Against Operational Plan Development Services Strategic 1 Population Growth - Focusing on strategies, projects and policy initiatives that support the community, economic Focus development, innovation and investment attraction. Area: Strategic 1.2 Increase "the working age" population. Direction:

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 1.2.3 Study the existing constraints to increasing the level of the locally based population. 1.2.3.1 Scope, plan and cost an Not Started 0% 1st Quarter: No activity on this action undertaken during this reporting period. Strategic Planner 1/07/2016 30/06/2017 investigation into drivers for increasing the level of ‘on island’ 2nd, 3rd & 4th Quarters: This is an economic development action and it is unlikely that population. any work can be done on it by the Strategic Planner given the priority focus on the preparation of documentation for a new Planning Scheme and a new Planning Scheme.

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July 11, 2017

68 Annexure 19 - July 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (June 16/17) Business Unit Quarterly Progress Report Against Operational Plan Development Services Strategic 1 Population Growth - Focusing on strategies, projects and policy initiatives that support the community, economic Focus development, innovation and investment attraction. Area: Strategic 1.4 Foster and support entrepreneurial activity. Direction:

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 1.4.1 Streamlined and customer focused development application and assessment processes, including pre-lodgement information and advisory services. 1.4.1.1 Undertake an annual Completed 100% 1st Quarter: The new agreement with West Tamar Council has commenced. There Development 1/07/2016 30/06/2017 review of processes and procedures have been a few teething issues, mainly around communication, which are being worked Services to identify and prioritise out as we progress. Some questions still exist around efficiencies of some of the aspects Coordinator/EHO improvements. of the agreement, however we will stick to the agreement for now to see if time will solve some of these issues.

2nd Quarter: The amendments to the Building Act will see a change to the way Building and Plumbing applications are notified, assessed, permitted and completed. It is envisaged that, with the support of West Tamar Council, this transition will be as smooth as possible.

3rd Quarter: The new Building Act (2016) has meant a wide variety of change to procedure around building approvals. The State has created an on-line platform to assist with queries, which has been helpful, however misconceptions, especially from the media, continue to confuse the issues. Liaison with West Tamar Council has been helpful though some procedural issues have had to be addressed along the way, and will possibly continue to do so for some time.

4th Quarter: Continuous improvement attitude established with regards to processes and procedures. Efficiencies are continually being sought whilst maintaining positive assistance to ratepayers.

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July 11, 2017

69 Annexure 19 - July 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (June 16/17) Business Unit Quarterly Progress Report Against Operational Plan Development Services Strategic 1 Population Growth - Focusing on strategies, projects and policy initiatives that support the community, economic Focus development, innovation and investment attraction. Area: Strategic 1.5 A Planning Scheme that facilitates population growth. Direction:

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 1.5.1 Planning scheme provides facilitating environment for population growth. 1.5.1.1 Planning Scheme delivered In Progress 30% 1st Quarter: It should be noted that delivery of the planning scheme is to be completed Strategic Planner 1/07/2016 30/06/2017 that supports population growth and by April 2018 as per contract. The delivery of a planning scheme has multiple steps. The entrepreneurial activities. current steps relate to the finalization of the State Planning Scheme which is the template for any new scheme and the creation of a zoning strategy based on the Structure Planning. Prior to the zoning strategy a submissions report must be completed that takes account of all the submissions received during the Structure Plan consultation. Attendance at the hearings on the Codes that will apply to any new scheme is also a next step. Hearings occurred in the last week of September and were attended. The Table appended to the consultation draft of the Structure Plan is the basis for the zoning strategy which will take several weeks to complete.

2nd Quarter: Have consulted on broad directions and established that the Blue Rocks precinct as included in the 2012 draft Interim Planning Scheme is agreed for the establishment of a precinct designed to attract entrepreneurial activities. Have written brief for a Master Plan of the area and will seek Councillor feedback on that brief at the January 2017 workshop.

3rd Quarter: Have decided not to invest in a Masterplan for Blue Rocks however will proceed with a Specific Area Plan once the State has finalised all the processes required to be in place prior to drafting the Local Provisions Schedule.

4th Quarter: As per 1.1.1.1, following workplan for regional councils expect draft Local Provisions Schedules by end October 2017.

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July 11, 2017

70 Annexure 19 - July 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (June 16/17) Business Unit Quarterly Progress Report Against Operational Plan Development Services Strategic 2 Infrastructure and Services - An Islands’ specific approach to planning and delivery to ensure community and Focus environmental values are maintained. Area: Strategic 2.1 Plan, deliver and operate community infrastructure to provide levels of service that align with community needs and demand. Direction:

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 2.1.1 Recreational and community facilities upgraded as recommended by the Recreational and Community Facilities Assessment and Infrastructure Plan. 2.1.1.7 Complete the Public Toilet In Progress 90% 1st Quarter: This project continues to be hindered by issues arising at the last minute Development 1/07/2016 30/06/2017 Revitalisation Amenity Project including a reluctance of the builder to start work due to overhanging tree branches. Services (PTRAP) - Public Toilets at Hydro thankfully trimmed the trees at very short notice and work has commenced with a Coordinator/EHO Killiecrankie. different builder. A connection to the power supply has been installed by Hydro however the underground supply is yet to be installed by the electrician. Plumbing has commenced and all reports are that the work is progressing well.

2nd Quarter: The Killiecrankie public toilet is now up and running and able to be used by the public. Some works to establish disabled car parking and access are planned for the New Year.

3rd Quarter: Parking and access provisions still remain outstanding. Once the Works and Services Department are free this will be completed.

4th Quarter: Due to a heavy works program all accesses have not been able to be installed. This work is noted as required but unfortunately not reaching highest priority.

2.1.1.8 Plan toilet and BBQ Deferred 10% 1st Quarter: No work has commenced on this project at this stage. A report will be Development 1/07/2016 30/06/2017 infrastructure installation for drafted for Councillors' discussion and consideration. Services 2017-18. Coordinator/EHO 2nd Quarter: This project was included in the Federal Government Infrastructure Grant submission. Planning of sites and locations will commence in the New Year.

3rd Quarter: No further progress.

4th Quarter: Discussions held with Parks and Wildlife Services regarding structures to be built on Crown Land. Parks and Wildlife Services has a new General Manager and discussions will commence with him regarding this and other Island related matters in the new financial year. Page 5 of 21

July 11, 2017

71 Annexure 19 - July 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (June 16/17) Business Unit Quarterly Progress Report Against Operational Plan Development Services Strategic 2 Infrastructure and Services - An Islands’ specific approach to planning and delivery to ensure community and Focus environmental values are maintained. Area: Strategic 2.1 Plan, deliver and operate community infrastructure to provide levels of service that align with community needs and demand. Direction:

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 2.1.5 Crown owned land is obtained for Council/Community need. 2.1.5.1 Liaise with Crown Land Completed 100% 1st Quarter: No land transfers occurred during the reporting period. Strategic Planner 1/07/2016 30/06/2017 Services to reach agreement on land transfer. 2nd Quarter: Have liaised with Crown Lands on lease arrangements at the Port resulting in replacement of asbestos roof on aquaculture shed, planned removal of wire enclosure and tanks from waterfront to establish a public thoroughfare.

3rd & 4th Quarters: No land transfers have been identified.

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 2.1.6 Stormwater Management Plan developed. 2.1.6.1 Stormwater management Deferred 1% 1st & 2nd Quarter: A stormwater management plan which covers the period 2014-2017 Development 1/07/2016 30/06/2017 plan completed and approved by is already in place. This action has been deferred until the next financial year. Services Council. Coordinator/EHO 3rd Quarter: No further action, however possible expertise being investigated with relevance to other projects.

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 2.1.7 Lagoon Road Recreational Facility and stormwater management area established. 2.1.7.2 Develop a concept plan for Deferred 10% 1st Quarter: Work has yet to commence on this project. Development 1/07/2016 30/06/2017 Lagoon Road site in consultation Services with the local community. 2nd Quarter: This project has been included in the Federal Government Infrastructure Coordinator/EHO Grant submission and will commence in the New Year.

3rd Quarter: No further action, however suitable expertise sought in conjunction with other projects.

4th Quarter: No further action.

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July 11, 2017

72 Annexure 19 - July 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (June 16/17) Business Unit Quarterly Progress Report Against Operational Plan Development Services Strategic 2 Infrastructure and Services - An Islands’ specific approach to planning and delivery to ensure community and Focus environmental values are maintained. Area: Strategic 2.6 Protect and enhance high quality natural values and environmental assets. Direction:

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 2.6.2 A plan for the expansion of the walking trails network on Flinders Island. 2.6.2.1 In partnership with Parks Completed 100% 1st Quarter: Work will commence on this action in the 2nd quarter. Strategic Planner 1/07/2016 30/06/2017 and Wildlife Services (PWS) and Flinders Island Tourism and 2nd Quarter: The aboriginal heritage report has been received and the contractor for Business Association (FITBA) work at Stackey's bite will commence work early in the New Year. Have liaised with the finalise the expenditure of State Ranger regarding signage and a graphic designer familiar with PWS signs will prepare Government Grant funds on signage as per project plan. Work is expected to be completed during 3rd quarter but is strategic walking track upgrades. now dependent on Ranger following up on signs and on-ground work. The project finalisation report to be prepared in 4th quarter will outline the process for dealing with Parks etc. so that the project is a model template for future walking track collaborations.

3rd Quarter: Outstanding 2 days work to be completed on track, but all other aspects complete including signage. Currently working with Ranger on small project to deliver infrastructure to another high visitor track for expenditure of total funds prior to end of financial year.

4th Quarter: Project Complete: Dock to Killiecrankie walk has new signage at each end plus tables and seating at Killiecrankie and Stackeys Bite. Track improvements for access to Stackeys Bite. Remaining funds contributed to a seat for the Strzelecki track, an improved shelter at the commencement of the track and new interpretive signage for Strzelecki. A final project report will be completed by 31 July to reconcile the grant.

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July 11, 2017

73 Annexure 19 - July 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (June 16/17) Business Unit Quarterly Progress Report Against Operational Plan Development Services Strategic 2 Infrastructure and Services - An Islands’ specific approach to planning and delivery to ensure community and Focus environmental values are maintained. Area: Strategic 2.6 Protect and enhance high quality natural values and environmental assets. Direction:

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 2.6.4 Planning scheme supports visual amenity and open space, contributing to recreation and tourism experiences. 2.6.4.1 Protect high quality natural In Progress 75% 1st Quarter: Open space and public access have been identified and recorded for the Strategic Planner 1/07/2016 30/06/2017 assets through land use planning to Structure Plan consultation draft. This will be a significant contribution to an open space maintain natural appeal and support strategy and policy and is a direct consequence of land use planning. Attendance at the recreational activity and tourism. hearing on the Scenic Management Code and Natural Assets Code will assist in understanding how the State Codes will affect the local provisions schedule of the new planning scheme. Drafting of the new planning scheme is dependent on the declaration of the State Scheme and the date of this is as yet unknown.

2nd Quarter: The State's Natural Assets Code appears likely to be amended given the comments made at TPC hearings. Also notified that State will not provide mapping for application of Code. In this quarter have contracted priority habitat mapping and received a very useful report and associated maps to be used for ascertaining buffer areas, key open space and habitat connections, fire refugia etc. This will inform the final Land Use Strategy, SAPs, LPPs and the application of the scenic and natural assets codes.

3rd Quarter: State has 'made' the State Planning Policies (SPPs) but has not yet released guidelines on how to apply zones. It has also withheld the Natural Assets Code. When this is released, further work can commence on this task 2.6.4.1.

4th Quarter: The work on the Codes will commence following the designation of Zones. No further work was completed on the Natural Asserts Code.

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July 11, 2017

74 Annexure 19 - July 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (June 16/17) Business Unit Quarterly Progress Report Against Operational Plan Development Services Strategic 4 Strategic, Efficient and Effective Organisation - Responding to risks and opportunities. Focus Area: Strategic 4.3 Ensure Council meets its statutory obligations and manages corporate and community risk. Direction:

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 4.3.1 Development undertaken in accordance with relevant development standards and legislative requirements. 4.3.1.1 Ensure regulatory Completed 100% 1st Quarter: Compliance issues remain steady with only 3 illegal works/investigation Development 1/07/2016 30/06/2017 compliance for buildings and matters being currently addressed. Services structures. Coordinator/EHO 2nd Quarter: No additional regulatory compliance matters undertaken within the reporting period.

3rd Quarter: Annual inspections booked in calendar and reports from inspections tabled at Health and Safety meetings.

4th Quarter: Inspection regime and reporting working well in conjunction with health and safety meetings.

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 4.3.2 Regulatory building processes comply with Department of Justice requirements. 4.3.2.1 Building Audit process Completed 100% 1st Quarter: The building audit process does not occur each year. There has not been Airport Operations 1/07/2016 30/06/2017 undertaken and findings any advice from the Department of Justice regarding an audit being undertaken for Officer substantially complied with. Flinders Council in the near future. We are only in a position to respond when they advise of a pending audit.

2nd Quarter: No contact from Justice Department within the reporting period. No advice received regarding pending audit.

3rd & 4th Quarter: No further action.

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 4.3.8 Municipal Revaluation and valuation adjustment factors. 4.3.8.2 Implement the process to Completed 100% 1st Quarter: This process has been included in the "once a month" building procedure Development 1/07/2016 30/06/2017 update Office of the Valuer General which includes reporting of levy payments and ABS data. This action will be marked as Services of completed building works. complete as it has been implemented and is occurring on a monthly basis with success. Coordinator/EHO

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July 11, 2017

75 Annexure 19 - July 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (June 16/17) Business Unit Quarterly Progress Report Against Operational Plan Development Services Strategic 4 Strategic, Efficient and Effective Organisation - Responding to risks and opportunities. Focus Area: Strategic 4.3 Ensure Council meets its statutory obligations and manages corporate and community risk. Direction:

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 4.3.9 Maintain Council’s Policy Manual and Instrument of Delegation. 4.3.9.3 Review the following In Progress 75% 1st Quarter: The Dog Management Policy and related Code were adopted by Council at Development 1/07/2016 30/06/2017 policies: Land Transfer Policy; the August Council Meeting. It was available for public consultation until 22 September Services Flinders Council Public Open Space and no submissions were received. Coordinator/EHO Policy; Dog Management Policy. 2nd & 3rd Quarters: No further action.

4th Quarter: The Land Transfer Policy was rescinded at the 15 May Council Meeting as it was no longer required.

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July 11, 2017

76 Annexure 19 - July 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (June 16/17) Business Unit Quarterly Progress Report Against Operational Plan Development Services Strategic 4 Strategic, Efficient and Effective Organisation - Responding to risks and opportunities. Focus Area: Strategic 4.3 Ensure Council meets its statutory obligations and manages corporate and community risk. Direction:

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 4.3.19 Appropriate plans and available resources in place to where possible mitigate and respond to identified risks and incidents. 4.3.19.2 Advocate for the State Completed 100% 1st Quarter: Confidence is high around the pending implementation of the Biosecurity Development 1/07/2016 30/06/2017 Government to deliver, fund and Plan, however timeframes are currently unknown. Council has liaised with both Services implement a BioSecurity Plan for the Biosecurity Tasmania's (BT) Regional Manager and Regional Director, however a failure Coordinator/EHO Furneaux Islands. in communication around the Bovine Johnes Disease status of the Island has already occurred. Multiple aspects of the plan affect the Island including the succession planning of a Vet. John O'Dell is currently employed by BT as a BT officer and operates on the Island as a private vet. Discussions with BT around this circumstance occurring again have not been supported and Council may not only need to be involved in the procurement of a future Vet for the Island, but also in lobbying State Government to allow for the Vet/BT Officer position to reoccur.

2nd Quarter: Work continues from Council to voice concerns to Biosecurity employees as contact is made. The most recent contact was from the Project Manager of the Biosecurity Legislation Framework review. It is hoped that some relevant reporting to Council will be forthcoming.

3rd Quarter: Nothing further has been noted on this matter, other than to say that Council has received a number of letters requesting that weeds be removed from their properties - mainly roadsides. This is not in keeping with the discussions held on the Island around the prioritisation and treatment of weeds.

4th Quarter: Biosecurity Tas undertook a Stakeholder engagement exercise in June. This was well attended and patronised. Council met separately with Biosecurity Tas and agreed to work constructively to put in place improvements that would aid in the sustainability of the service with other potential veterinary needs.

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July 11, 2017

77 Annexure 19 - July 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (June 16/17) Business Unit Quarterly Progress Report Against Operational Plan Development Services Strategic 4 Strategic, Efficient and Effective Organisation - Responding to risks and opportunities. Focus Area: Strategic 4.3 Ensure Council meets its statutory obligations and manages corporate and community risk. Direction:

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 4.3.23 Create annual rates invoice, supplementary valuations and annual adjustment factors processed. 4.3.23.2 Investigate unpaid rates Deferred 50% 1st Quarter: Investigations resulted in a property being sold for unpaid rates in the Development 1/07/2016 30/06/2017 that would result in properties being previous financial year. A report on properties that are eligible for sale will be sought Services eligible for sale under s137 of Local from the Rates Department after the second instalment is overdue. Coordinator/EHO Government Act 1993. 2nd Quarter: Report received from Rates Department. Seven properties were highlighted as possible s137 sales. Investigations will continue regarding these properties in the New Year.

3rd Quarter: Work continues on this matter with legal advice around a couple of issues being clarified.

4th Quarter: Legal clarification continues around some complexities.

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July 11, 2017

78 Annexure 19 - July 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (June 16/17) Business Unit Quarterly Progress Report Against Operational Plan Development Services Strategic 4 Strategic, Efficient and Effective Organisation - Responding to risks and opportunities. Focus Area: Strategic 4.3 Ensure Council meets its statutory obligations and manages corporate and community risk. Direction:

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 4.3.28 Requirements of the Public Health Act 1997 are met. 4.3.28.1 Register private water Deferred 75% 1st Quarter: Most of those requiring registration have been completed. One supply, Development 1/07/2016 30/06/2017 suppliers in accordance with the which was found in the previous quarter, has finally agreed to register but is seeking Services Drinking Water Quality Guidelines dispensation of the fee from Council. This request will be presented to Council for Coordinator/EHO (Public Health Act). consideration at the October Council Meeting.

2nd Quarter: Discussions with Department of Health and Human Services have continued over the period since registration of water schemes was discussed. Now that TasWater are providing a potable water supply, accommodation businesses within the Whitemark Township are not required to warn their occupants of the quality of the water. The Lady Barron treatment plant should be fully commissioned early in the New Year and the same will apply to the accommodation businesses within Lady Barron. All accommodation businesses (or suppliers of water) outside of the reticulated water supply will need to register as a private water supplier with Council. This project will commence in the New Year.

3rd Quarter: The project to register accommodation business (and others that fall within the categories within the guidelines) has commenced. A small number of those businesses have responded to the Island News article and sought the application form. A number will still have to be chased up. DHHS are to provide some further, supporting, material to assist such as signage and brochures. This has come about from an Island land owner/microbiologist making enquiries with Council and offering to assist.

4th Quarter: One of the Flinders ratepayers, who is both an accommodation business owner and an Epidemiologist, made some relevant suggestions surrounding the implementation of the private water registration. These comments were fed back to the State Water Officer who has taken such comments on board and agreed to provide a pack for all Tasmanian Council's to work with. The follow up of registrations will recommence when this has been received.

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July 11, 2017

79 Annexure 19 - July 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (June 16/17) Business Unit Quarterly Progress Report Against Operational Plan Development Services Strategic 4 Strategic, Efficient and Effective Organisation - Responding to risks and opportunities. Focus Area: Strategic 4.3 Ensure Council meets its statutory obligations and manages corporate and community risk. Direction:

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 4.3.28 Requirements of the Public Health Act 1997 are met. 4.3.28.2 Register warm water Completed 100% 1st Quarter: Only one Warm Water supplier exists on the Island and they have Development 1/07/2016 30/06/2017 system providers in accordance with completed their registration for the year. Services the legionella guidelines (Public Coordinator/EHO Health Act).

4.3.28.3 Deliver the annual Completed 100% 1st Quarter: The sampling period for this action is December through to March. The Development 1/07/2016 30/06/2017 recreational seawater sampling report to the Department of Health and Human Services has been submitted for the Services program. 15/16 period. Coordinator/EHO

2nd Quarter: The December samples have been taken and submitted to the NATA accredited laboratory. At the time of writing the results had not yet been received.

3rd Quarter: The sampling program was completed within the period.

4.3.28.4 Provide a structured Completed 100% 1st Quarter: The main environmental health related program is food. Most of the food Development 1/07/2016 30/06/2017 inspection program for all premises have received their annual inspection with those that are higher risk having Services environmental health related inspections conducted throughout the year. NB: Other programs that fit this profile are Coordinator/EHO facilities and activities and provide reported individually and will be discussed in the appropriate sections. support as required. 2nd Quarter: All food premises have registered for the 2016/2017 financial year. Multiple events are running over the Christmas break which is making food assessment time a busy one. As this project is of an ongoing nature it will be marked as such.

3rd Quarter: The busy period seems to have fared well, with no food related complaints received. Routine inspections recommence.

4th Quarter: Food premises registration renewals will fall due again soon in the new financial year. This will commence the next year of food inspections. Other advice around public health has been provided throughout the year with positive feedback.

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July 11, 2017

80 Annexure 19 - July 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (June 16/17) Business Unit Quarterly Progress Report Against Operational Plan Development Services Strategic 4 Strategic, Efficient and Effective Organisation - Responding to risks and opportunities. Focus Area: Strategic 4.3 Ensure Council meets its statutory obligations and manages corporate and community risk. Direction:

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 4.3.28 Requirements of the Public Health Act 1997 are met. 4.3.28.5 Implement Immunisation Completed 100% 1st Quarter: The School Based Immunisation Program (SBIP) has one final round to go Development 1/07/2016 30/06/2017 Programs. however this has been delayed. The program has worked very well under the guidance Services of the Doctor’s surgery nurse however recent changes to the administration of the Coordinator/EHO surgery resulted in a change of surgery nurse. The new nurse is not a qualified nurse immuniser so a doctor must attend the SBIP. As a permanent doctor has yet to be secured, the Island is currently being serviced by locums. At the date of the last immunisation session, the locum was unable to attend, leaving the session cancelled with no date to reoccur. Discussions have been held with the surgery nurse to resolve this issue. Council paid for the previous nurse to attend immunisation training clinics with the Department of Health and Human Services and may be required to do so again.

2nd Quarter: The new surgery nurse has assisted Council greatly to facilitate the final round of the 2016 immunisation program. There is still an issue with locum doctors but it is rumoured that it will be alleviated in the New Year. Communication remains positive between the nurse and Council's EHO so confidence is high with regard to completing the program, as required, each year.

3rd Quarter: The 2017 School Based Immunisation program has commenced. Council continues to partner with the Medical Surgery for the use of the Doctor (to visit the school) and staff to order and maintain vaccines and associated data. Council continues to oversee and report to State Gov, ACIR and HPV register.

4th Quarter: Program is on track. Final round is held later in the calendar year.

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July 11, 2017

81 Annexure 19 - July 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (June 16/17) Business Unit Quarterly Progress Report Against Operational Plan Development Services Strategic 4 Strategic, Efficient and Effective Organisation - Responding to risks and opportunities. Focus Area: Strategic 4.3 Ensure Council meets its statutory obligations and manages corporate and community risk. Direction:

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 4.3.29 Requirements of the Dog Control Act 2000 are met. 4.3.29.1 Council substantially Completed 100% 1st Quarter: Council's Contract Dog Officer continues to visit the Island at random times Development 1/07/2016 30/06/2017 complies with the requirements of to investigate non-compliances that may need addressing. Infringement notices for Services the Dog Control Act 2000. failure to register dogs for the current year were issued with 3 issued to the Monetary Coordinator/EHO Penalties Enforcement Service (MPES) for recovery. Failure to continue to register dogs will result in further infringement.

2nd Quarter: Council now has a current Dog Management Policy as per the requirement under the Dog Control Act 2000. All other outstanding issues have been dealt with. Day-to-day issues continue to be addressed.

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 4.3.30 Requirements of the Building Control Act 2000 are met. 4.3.30.1 Complete annual health In Progress 50% 1st Quarter: This is an area that continues to progress and is nearing completion of the Development 1/07/2016 30/06/2017 and safety audits of Council's built procedure. User groups and leasee responsibilities form part of the schedule and require Services assets to ensure compliance of further attention. Coordinator/EHO Council buildings. 2nd Quarter: Difficulty determining user groups has created a delay of this project. Inspections continue but a process is to be determined to outline frequency and maintenance requests from inspection results.

3rd Quarter: Work continues on this project. Ideas have been workshopped around best approach to user groups, responsibilities, cleaning etc.

4th Quarter: No further action.

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July 11, 2017

82 Annexure 19 - July 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (June 16/17) Business Unit Quarterly Progress Report Against Operational Plan Development Services Strategic 4 Strategic, Efficient and Effective Organisation - Responding to risks and opportunities. Focus Area: Strategic 4.3 Ensure Council meets its statutory obligations and manages corporate and community risk. Direction:

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 4.3.31 Requirements of the Environment Protection Agency (EPA) regulations are met. 4.3.31.1 Undertake regular In Progress 75% 1st, 2nd, 3rd & 4th Quarter: No asbestos transport occurred during the reporting period. Development 1/07/2016 30/06/2017 assessments of asbestos transport Services operations and disposal to facilitate Coordinator/EHO compliance with the Environmental Protection Agency guidelines and operating conditions.

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July 11, 2017

83 Annexure 19 - July 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (June 16/17) Business Unit Quarterly Progress Report Against Operational Plan Development Services Strategic 4 Strategic, Efficient and Effective Organisation - Responding to risks and opportunities. Focus Area: Strategic 4.3 Ensure Council meets its statutory obligations and manages corporate and community risk. Direction:

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 4.3.31 Requirements of the Environment Protection Agency (EPA) regulations are met. 4.3.31.2 Substantially comply with In Progress 50% 1st Quarter: There has been progress since Council's decision to install environmental Development 1/07/2016 30/06/2017 EPA Notice relating to the operation cells for putrescent waste disposal. The EMP review document (adopted by Council at Services of the Whitemark waste resource the July meeting) has been issued to EPA and a response is awaited. Good Coordinator/EHO centre. communication is being had with an EPA Officer to assist with compliance and avoid infringement. A consultant has been engaged to work with Council on other matters of waste management including collection, separation, segregation, treatment and community communications.

2nd Quarter: QC3 Consultancy has been engaged to scribe an Early Contractor Involvement (ECI) package for Council to release. This will enable Council to effectively engage a qualified contractor to assist with formulating the scope of works required to manage waste on the Island; effectively leading to compliance with the current EPA Notice.

3rd Quarter: Early Contractor Involvement (ECI) and Expressions of Interest (EOI) from the Community have been sought and closed on 8 February 2017. An excellent response was received and Council is currently working with the successful applicant to develop the "scope of works" as stage 1 of the project.

4th Quarter: The ECI tender process has closed and submissions from both community and industry were received. An outstanding industry leader made a very pleasing submission which Council are endeavouring to explore further. We aim to engage both the successful industry tenderer and the successful community member early in the new financial year. This action calls for compliance with EPA; although no work has been undertaken at the site the EPA are extremely happy with the progress Council has made in preparation for site amendments.

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July 11, 2017

84 Annexure 19 - July 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (June 16/17) Business Unit Quarterly Progress Report Against Operational Plan Development Services Strategic 5 Livability - Protect, improve and promote the safety, creativity, health and wellbeing of the Islands' communities. Focus Area: Strategic 5.3 Land use planning conserves natural and cultural values and addresses natural hazards and climate adaption Direction:

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 5.3.1 Municipal climate change strategy. 5.3.1.1 Finalise a climate change In Progress 70% 1st Quarter: A draft strategy has been prepared and attendance at a forum for a new Strategic Planner 1/07/2016 30/06/2017 strategy for the Municipality. climate adaption tool was useful to improving the first draft. It is anticipated that more work can be achieved in the second quarter in between the significant bodies of work attached to preparation of the new planning scheme and attendant documents.

2nd & 3rd Quarter: No further action during this quarter.

4th Quarter: An expanded draft has been prepared but not finalised.

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July 11, 2017

85 Annexure 19 - July 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (June 16/17) Business Unit Quarterly Progress Report Against Operational Plan Development Services Strategic 5 Livability - Protect, improve and promote the safety, creativity, health and wellbeing of the Islands' communities. Focus Area: Strategic 5.3 Land use planning conserves natural and cultural values and addresses natural hazards and climate adaption Direction:

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 5.3.2 Hazard management and climate adaption integrated into specific area plans. 5.3.2.1 Integrate local and regional In Progress 50% 1st Quarter: No specific area plans can be drafted until the parameters of the local Strategic Planner 1/07/2016 30/06/2017 policy on natural hazards and provisions schedule are clear. This means waiting until the State declares the climate adaption into Specific Area Tasmanian Planning Scheme. Nevertheless, significant progress has been made on Plans and the Tasmanian identification of local issues and this work will inform the development of Specific Area State/Flinders Interim Planning Plans. NB reference to Interim Planning Scheme in the title of this action is not Scheme. applicable.

2nd Quarter: This action refers to Interim Scheme and this reference is incorrect. The new State based template is called the Tasmanian Planning Scheme. In this quarter the State has notified that a hazard report will be required for applications within the 'investigation area' on LIST maps for coastal inundation. Am exploring the possibility of contracting height datum mapping for Flinders Island areas identified for future settlement to avoid this extra cost for future applicants. Have completed identification of hazard issues in work for Structure Plan, have multiple hazard map prepared for final (TPC version) of the Land Use Strategy.

3rd Quarter: Hazard mapping will be part of local settlements consultation during April and May.

4th Quarter: Advice 19 June from the Department of Justice regarding accessing Spatial Data sets for preparation of Local Provisions Schedules (LPS). Hazard mapping for the LPS is likely to commence Sept 2017 following designation of zones and drafting of Specific Area Plans.

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 5.3.3 Biosecurity risks identified and a program to address those risks developed. 5.3.3.1 Liaise with Biosecurity Completed 100% 1st Quarter: Refer 4.3.19.2 Development 1/07/2016 30/06/2017 Tasmania to achieve positive Services outcomes for the community. 2nd Quarter: Marked as complete as reported elsewhere - see above. Coordinator/EHO

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July 11, 2017

86 Annexure 19 - July 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (June 16/17) Business Unit Quarterly Progress Report Against Operational Plan Development Services Strategic 5 Livability - Protect, improve and promote the safety, creativity, health and wellbeing of the Islands' communities. Focus Area: Strategic 5.3 Land use planning conserves natural and cultural values and addresses natural hazards and climate adaption Direction:

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 5.3.4 Planning scheme enhances liveability and protects distinctive local characteristics. 5.3.4.1 Ensure the planning In Progress 50% 1st Quarter: No activity to report on this action. Strategic Planner 1/07/2016 30/06/2017 scheme reflects liveability objectives. 2nd Quarter: Structure Plan work has identified liveability outcomes related to open space and public access, scenic quality, hazard management and sustainable development. The Land Use Table (draft zoning strategy) exhibited with the Structure Plan is the basis for the Local Provisions Schedule (LPS) and illustrates how each locality will reflect liveability objectives in either a Specific Area Plan, Specific Area Qualification or Particular Purpose Zone in the new scheme. No LPS can be completed until the State Planning Scheme has been declared.

3rd Quarter: No further action until guidelines are released from the State on how to apply the zones in the State Planning Provisions.

4th Quarter: No further action on this element of the Local Provision Schedules.

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July 11, 2017

87 Annexure 19 - July 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (June 16/17) Business Unit Quarterly Progress Report Against Operational Plan Governance Strategic 1 Population Growth - Focusing on strategies, projects and policy initiatives that support the community, economic Focus development, innovation and investment attraction. Area: Strategic 1.1 Increase the supply of affordable housing. Direction:

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 1.1.2 A strategy and action plan that identifies affordable housing options. 1.1.2.1 Investigate the barriers and In Progress 5% 1st & 2nd Quarter: Due to limited staffing there has been no activity on this action. General Manager 1/07/2016 30/06/2017 enablers for affordable housing and develop options. 3rd & 4th Quarters: Initial brief understanding of operating environment.

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July 10, 2017

88 Annexure 19 - July 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (June 16/17) Business Unit Quarterly Progress Report Against Operational Plan Governance Strategic 1 Population Growth - Focusing on strategies, projects and policy initiatives that support the community, economic Focus development, innovation and investment attraction. Area: Strategic 1.2 Increase "the working age" population. Direction:

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 1.2.2 An islands specific population growth strategy. 1.2.2.1 Implement selected Flinders Not Started 0% 1st, 2nd 3rd & 4th Quarters: Due to limited staffing there has been no activity on this General Manager 1/07/2016 30/06/2017 actions arising from the State action. Population Strategy.

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July 10, 2017

89 Annexure 19 - July 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (June 16/17) Business Unit Quarterly Progress Report Against Operational Plan Governance Strategic 1 Population Growth - Focusing on strategies, projects and policy initiatives that support the community, economic Focus development, innovation and investment attraction. Area: Strategic 1.3 Value-add to local commodities. Direction:

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 1.3.2 Support the growth of local sustainable fishing and aquaculture enterprises. 1.3.2.1 Consider opportunities as In Progress 5% 1st & 2nd Quarter: No report received from the Ideas and Innovation Committee. General Manager 1/07/2016 30/06/2017 they arise to drive growth in fishing and aquaculture enterprises. 3rd & 4th Quarter: Initial brief understanding of operating environment.

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July 10, 2017

90 Annexure 19 - July 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (June 16/17) Business Unit Quarterly Progress Report Against Operational Plan Governance Strategic 2 Infrastructure and Services - An Islands’ specific approach to planning and delivery to ensure community and Focus environmental values are maintained. Area: Strategic 2.1 Plan, deliver and operate community infrastructure to provide levels of service that align with community needs and demand. Direction:

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 2.1.1 Recreational and community facilities upgraded as recommended by the Recreational and Community Facilities Assessment and Infrastructure Plan. 2.1.1.2 Complete a master plan and Completed 100% 1st Quarter: Due to a delay with the survey information required for the draft concept General Manager 1/07/2016 30/06/2017 business case for the Flinders plan, the report will be received early October for review and feedback. Sports and RSL Club site. 2nd Quarter: A Masterplan & Business Case report was presented to Council and the Flinders Island Sports & RSL Club Committee by consulting architects.

3rd Quarter: Preliminary update presented to the February 2017 Council Workshop. Final Masterplan and Business Case to be presented to the April 2017 Workshop along with representatives of the Sports and RSL Club. Report to the April Council Meeting.

4th Quarter: Final Masterplan and Business Case presented to April 2017 Workshop. Further implementation subject to completion of associated flood study and wave inundation investigation.

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July 10, 2017

91 Annexure 19 - July 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (June 16/17) Business Unit Quarterly Progress Report Against Operational Plan Governance Strategic 2 Infrastructure and Services - An Islands’ specific approach to planning and delivery to ensure community and Focus environmental values are maintained. Area: Strategic 2.2 Explore alternative investment and operating models for core and critical Island infrastructures and services. Direction:

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 2.2.1 Alternate operational structures for the delivery of infrastructure based services are explored. 2.2.1.1 Flinders Island Runway In Progress 75% 1st Quarter: The preliminary business case for the replacement/new runway was General Manager 1/07/2016 30/06/2017 Replacement Business Case submitted to the State Government last financial year. The government is working completed and formal Council through a number of models to determine how funding the new runway will be achieved. position on the preferred ownership and operating model ratified. 2nd Quarter: No further updates.

3rd Quarter: Council verbally advised that business case accepted but no information received with respect to funding of a new runway. Meanwhile resealing, pavement stabilisation and repairs have significantly improved the short to medium term prospects for maintaining the existing runway assets.

4th Quarter: State Government provided an information update.

2.2.1.2 Advocate for State Completed 100% 1st & 2nd Quarter: An opportunity was presented to Councils to investigate the swapping General Manager 1/07/2016 30/06/2017 ownership of 90kms of road on of roads. Flinders Council has submitted a report to Infrastructure Tasmania who is Flinders Island. facilitating the process. Discussions will be held over the first 6 months of 2017.

3rd Quarter: Initial brief understanding of operating environment has identified other potential options.

4th Quarter: Preliminary discussions with State Government on a revised approach. Action expanded in 2017/18 Annual Plan.

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92 Annexure 19 - July 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (June 16/17) Business Unit Quarterly Progress Report Against Operational Plan Governance Strategic 2 Infrastructure and Services - An Islands’ specific approach to planning and delivery to ensure community and Focus environmental values are maintained. Area: Strategic 2.5 Work proactively with other infrastructure service providers. Direction:

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 2.5.2 Increased penetration of renewable energy into the Island's energy systems. 2.5.2.2 Assist Hydro Tas to deliver Completed 100% 1st Quarter: Met with the Connect Conference organiser and two Hydro Tas Executive Officer 1/07/2016 30/06/2017 an event on Flinders Island to representatives to further progress plans for the conference in November/December and showcase the new renewable the Hydro Community Open Day in December. energy system. 2nd Quarter: The Connect Conference was held in the last week of November. 60 international delegates attended the conference which from all reports was a huge success. Hydro Tas staff and the conference organisers reported that the hall made an excellent conference venue, they had a very positive experience on the Island and the Community was very welcoming. Unfortunately, the Hydro Community Open Day had to be postponed until 2017 as the new energy system was not operational in time.

3rd & 4th Quarters: No further update on when this event will occur.

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93 Annexure 19 - July 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (June 16/17) Business Unit Quarterly Progress Report Against Operational Plan Governance Strategic 2 Infrastructure and Services - An Islands’ specific approach to planning and delivery to ensure community and Focus environmental values are maintained. Area: Strategic 2.6 Protect and enhance high quality natural values and environmental assets. Direction:

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 2.6.1 Parks and Wildlife Services (PWS) and Council cooperatively operate and maintain relevant facilities (toilets, camp grounds, picnic areas etc.).

2.6.1.1 Implement a Memorandum Completed 100% 1st & 2nd Quarter: Due to limited staffing there has been no activity on this action. General Manager 1/07/2016 30/06/2017 of Understanding (MoU) with the local PWS staff for the development, 3rd Quarter: PWS advised that previous MOU was now not relevant but that a wider operation and maintenance of strategic partnership was worth pursuing. facilities and assets for which both parties have a joint interest. 4th Quarter: Preliminary discussions with local and PWS Staff with respect to a revised approach. Allocation of funds for a more comprehensive review identified in 2017/18 Budget.

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 2.6.3 Advocacy for higher levels of maintenance and funding for walking trails and associated assets. 2.6.3.1 Lobby the State Completed 100% 1st, 2nd & 3rd Quarters: PWS has received considerable funding to upgrade existing General Manager 1/07/2016 30/06/2017 Government for increased Parks and tracks. Council will be assisting with the maintenance work. Wildlife Service (PWS) funding to support the maintenance of existing 4th Quarter: Preliminary discussions with local and PWS Staff with respect to a revised walking trails and assets. approach. Allocation of funds for a more comprehensive review identified in 2017/18 Budget.

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94 Annexure 19 - July 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (June 16/17) Business Unit Quarterly Progress Report Against Operational Plan Governance Strategic 3 Access and Connectivity - Work with service providers and other relevant stakeholders to improve security, reliability and Focus cost effectiveness. Area: Strategic 3.1 Maintain or better the standard of sea access to the Islands. Direction:

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 3.1.1 Advocacy for improved port and freighting operations. 3.1.1.1 Furneaux Group Shipping Completed 100% 1st Quarter: The Committee met in the first quarter. The Terms of Reference were General Manager 1/07/2016 30/06/2017 Special Committee of Council reviewed and approved to be submitted to the October Council Meeting. advocates on behalf of the community. 2nd Quarter: No further action.

3rd Quarter: A meeting was held in February.

4th Quarter: No further action.

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95 Annexure 19 - July 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (June 16/17) Business Unit Quarterly Progress Report Against Operational Plan Governance Strategic 3 Access and Connectivity - Work with service providers and other relevant stakeholders to improve security, reliability and Focus cost effectiveness. Area: Strategic 3.2 Maintain air access to the Island and improve performance of the airport. Direction:

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 3.2.1 Improved operation and financial performance of airport. 3.2.1.1 Assist, where feasible, in the Completed 100% 1st Quarter: A draft airport hangar report has been prepared and reviewed by the General Manager 1/07/2016 30/06/2017 provision of hangar infrastructure for Furneaux Group Aviation Special Committee. The report will be presented to Council at commercial and private aviators. the October meeting.

2nd Quarter: The Airport Hangar draft report was presented to Council at the October Council Meeting. The report was fairly high level with the idea to generate discussion on the merits of proceeding with a business case or not. A motion was passed at the October meeting to accept the report and progress it to the next stage.

3rd Quarter: More detailed report provided to Council. Proceeding with survey and drafting of leases.

4th Quarter: Matter included in an overall business plan which was presented along with other wider research on the operation of the airport to Council at the June workshop.

3.2.1.4 Furneaux Group Aviation Completed 100% 1st Quarter: The Committee held a meeting in September. An update on the runway was General Manager 1/07/2016 30/06/2017 Special Committee of Council provided along with the current staffing arrangements. Draft airport hangar and fuel provides recommendations to facility reports were presented and reviewed by the committee and recommended to Council on Airport services. come to the October Council meeting.

2nd Quarter: No meetings were held in the second quarter.

3rd Quarter: A meeting was held in February and a report made to Council.

4th Quarter: No further action.

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96 Annexure 19 - July 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (June 16/17) Business Unit Quarterly Progress Report Against Operational Plan Governance Strategic 3 Access and Connectivity - Work with service providers and other relevant stakeholders to improve security, reliability and Focus cost effectiveness. Area: Strategic 3.3 Improved telecommunications for the benefit of local community and economy. Direction:

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 3.3.1 Improved communications with telecommunication service providers in order to encourage new investment and improved services. 3.3.1.1 Collaborate and advocate Completed 100% 1st Quarter: Council are still waiting on the outcome of the grant application that was General Manager 1/07/2016 30/06/2017 for an upgrade plan for submitted last financial year. telecommunications. 2nd Quarter: Unfortunately, Council was not successful with the Stronger Regions Application. Council is waiting on feedback as to why the application was not successful in order to assist with any future funding opportunities.

3rd Quarter: Council agreed to resubmit the application under the Better Regions Infrastructure Program. Submission then duly made. Awaiting outcome.

4th Quarter: Awaiting advice of submission.

3.3.1.2 Collaborate with service Completed 100% 1st Quarter: The Mayor and Acting General Manager met with Ross Hart and voiced the General Manager 1/07/2016 30/06/2017 providers to assist in the rapid community's concerns about the roll-out of the NBN service. NBN are coming to the deployment of satellite services to Show in October and will be meeting with the Councillors. Flinders via the Sky Muster service. 2nd Quarter: The NBN service continues to be rolled out. An additional technician was sent to the Island to assist with the installation of the satellites.

3rd & 4th Quarters: NBN service continues to be rolled out. Reliability remains an issue.

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97 Annexure 19 - July 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (June 16/17) Business Unit Quarterly Progress Report Against OperationOperationalal Plan Governance Strategic 4 Strategic, Efficient and Effective OrganisationOrganisation - Responding to risks and opportunities. Focus Area: Strategic 4.1 Remain actively engaged with internal and external stakeholders providing regional leadership. Direction:

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 4.1.1 The Furneaux Islands’ unique circumstances, isolated community and specific financial needs are understood by key external stakeholders.

4.1.1.1 Maintain membership and Completed 100% 1st Quarter: Maree Tetlow from NTD presented an overview of the direction NTD is General Manager 1/07/2016 30/06/2017 actively engage with Northern taking to Councillors. NTD is currently winding up the old NTD business and setting up a Tasmania Development (NTD). new corporation. At the September Council Meeting Council resolved to support the proposal and continue to be a member.

2nd Quarter: The Mayor attended the final meeting prior to the winding up of NTD which was also an inaugural meeting between the new Board Chair Mr John Pitt and Shareholders. It was a great opportunity for the group to reinforce its common purpose - facilitating a significant improvement in prosperity throughout the region. The Northern Tasmania Development Corporation (NTDC) will come into existence from 1 January 2017.

3rd Quarter: New Board Chair, John Pitt, met with Council and Flinders Island Tourism and Business Incorporated.

4th Quarter: General Manager deputising for the Mayor attended a formal meeting where an updated NDTC Annual Plan was presented and agreed to.

4.1.1.2 Maintain membership and Completed 100% 1st Quarter: The Mayor, Acting General Manager and a Councillor attended the LGAT General Manager 1/07/2016 30/06/2017 actively engage with the Local conference which was held in July in Hobart. The conference was a great success and Government Association of allowed for the Council to engage with LGAT and also network with other bodies which Tasmania (LGAT). can assist Council.

2nd Quarter: Council provided feedback to LGAT for the submission to the State Budget process for 2017-18.

3rd Quarter: The Mayor and General Manager continue to meet and provide feedback to LGAT. LGAT Chair and Executive Officer met with Council.

4th Quarter: The Mayor and General Manager continue to meet and provide feedback to LGAT. Page 11 of 23

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98 Annexure 19 - July 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (June 16/17) Business Unit Quarterly Progress Report Against Operational Plan Governance Strategic 4 Strategic, Efficient and Effective Organisation - Responding to risks and opportunities. Focus Area: Strategic 4.1 Remain actively engaged with internal and external stakeholders providing regional leadership. Direction:

4.1.1.3 Maintain membership and Completed 100% 1st Quarter: Council is meeting with Chris Griffin in October to discuss the ongoing General Manager 1/07/2016 30/06/2017 actively engage with Tourism North relationship between Council, TNT and Flinders Island Tourism and Business Tasmania. Utilise the Tourism Association. Council's membership of the organisation is due for renewal and a Infrastructure Audit to lobby for proposed three-year agreement is to be reviewed. project funding. 2nd Quarter: The three-year agreement has been reviewed by Council and FITBI and feedback provided to TNT with a number of changes made to the agreement prior to the signing of it.

3rd Quarter: Continued to meet with FITBI and TNT and participated in Destination Action Plan (DAP) workshop.

4th Quarter: Continued to meet with FITBI and TNT.

4.1.1.4 Develop an evidence based Not Started 0% 1st, 2nd 3rd & 4th Quarters: Due to limited staffing there has been no activity on this General Manager 1/07/2016 30/06/2017 priority projects list for use with other action. tiers of government and to support grant applications.

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99 Annexure 19 - July 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (June 16/17) Business Unit Quarterly Progress Report Against Operational Plan Governance Strategic 4 Strategic, Efficient and Effective Organisation - Responding to risks and opportunities. Focus Area: Strategic 4.1 Remain actively engaged with internal and external stakeholders providing regional leadership. Direction:

4.1.1.5 Maintain representation and Completed 100% 1st Quarter: Council is actively engaging with TasWater to assist with the commissioning General Manager 1/07/2016 30/06/2017 engagement with TasWater and the of the water treatment plants at Lady Barron & Whitemark. Office of Tasmania Regulator Consultative Committee. 2nd Quarter: The Whitemark water treatment plant was successfully commissioned late December. The Lady Barron treatment plant is still having teething problems and is yet to be fully commissioned.

3rd Quarter: Lady Barron Treatment plant operational. Whitemark supply restrictions introduced in March. Council actively involved in representation at a corporate level through submissions to TasWater's business plan which included a submission for TasWater to explore the sewerage of Lady Barron as a priority capital project. Council also actively involved in the possible takeover of TasWater by the State Government.

4th Quarter: Council representation maintained. Council formally endorsed the Local Government Association of Tasmania and TasWater's position to not approve of the Government's proposed takeover of TasWater.

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100 Annexure 19 - July 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (June 16/17) Business Unit Quarterly Progress Report Against Operational Plan Governance Strategic 4 Strategic, Efficient and Effective Organisation - Responding to risks and opportunities. Focus Area: Strategic 4.1 Remain actively engaged with internal and external stakeholders providing regional leadership. Direction:

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 4.1.2 Cooperative and coordinated delivery of Indigenous community services. 4.1.2.1 Actively collaborate with key Completed 100% 1st Quarter: Due to limited staffing there has been no activity on this action. General Manager 1/07/2016 30/06/2017 State Government departments, the Cape Barren Aboriginal Association 2nd Quarter: The Mayor, Acting General Manager and Community & Economic and Flinders Island Aboriginal Development Officer met with Justin Noble and Candace Jupp who work with the Association to pursue joint funding Indigenous Affairs Group of the Department of Prime Minister and Cabinet in the Hobart proposals through the Indigenous Office. Their roles include managing a range of funded activities across Safety and Advancement Strategy. Wellbeing, Culture and Capability, Children and Schooling and Jobs, Land and Economy programme areas. The purpose of the meeting was to get to know the regions and key stakeholders so that are informed of others' activities and how they may work in a coordinated way.

3rd Quarter: General Manager met with Flinders Island Aboriginal Association Inc (FIAAI). FIAAI jointly funded and supported Council's Furneaux Islands Festival.

4th Quarter: Continued dialogue with FIAA on a range of issues.

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101 Annexure 19 - July 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (June 16/17) Business Unit Quarterly Progress Report Against Operational Plan Governance Strategic 4 Strategic, Efficient and Effective Organisation - Responding to risks and opportunities. Focus Area: Strategic 4.2 Support processes, accountability and project delivery through transparent reporting. Direction:

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 4.2.1 Priorities, actions and achievements are planned and reported through an integrated governance and management framework. 4.2.1.1 Provide quarterly reporting Completed 100% 1st Quarter: The first quarterly financials and annual plan actions will be presented to General Manager 1/07/2016 30/06/2017 to Council on financials and Council at the October Council Meeting. achievement of Annual Plan actions. 2nd Quarter: The first quarterly financials and annual plan actions were presented to Council at the October Council Meeting.

3rd Quarter: The second quarterly financials and annual plan actions were presented to Council at the January Council Meeting.

4th Quarter: The third quarterly financials and annual plan actions were presented to Council at the April Council Meeting.

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 4.2.2 Efficient and coordinated delivery of projects across the organisation. 4.2.2.1 Utilise project management Completed 100% 1st, 2nd, 3rd & 4th Quarters: The project management framework is continually proving General Manager 1/07/2016 30/06/2017 framework and associated to be a successful tool for staff managing their key projects. procedures.

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102 Annexure 19 - July 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (June 16/17) Business Unit Quarterly Progress Report Against Operational Plan Governance Strategic 4 Strategic, Efficient and Effective Organisation - Responding to risks and opportunities. Focus Area: Strategic 4.2 Support processes, accountability and project delivery through transparent reporting. Direction:

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 4.2.3 Administrative support provided to Council. 4.2.3.1 Prepare and distribute Completed 100% 1st Quarter: Agendas for Council Meetings and Councillor Workshops and Minutes for Executive Officer 1/07/2016 30/06/2017 agendas and minutes for Council Council Meetings were prepared and distributed in a timely manner. Acted as minute and act as minute secretary as secretary for 3 Council Meetings, 1 Councillor Workshop and 2 Special Committee directed by the General Manager. meetings.

2nd Quarter: Agendas for Council Meetings and Councillor Workshops and Minutes for Council Meetings were prepared and distributed in a timely manner. Acted as minute secretary for 3 Council Meetings, 3 Councillor Workshops and 3 Special Committee meetings.

3rd Quarter: Agendas for Council Meetings and Councillor Workshops and Minutes for Council Meetings were prepared and distributed in a timely manner. Acted as minute secretary for 3 Council Meetings and 1 Councillor Workshop.

4th Quarter: Agendas for 3 Council Meetings and 4 Councillor Workshops and Minutes for Council Meetings were prepared and distributed in a timely manner. Acted as minute secretary for 3 Council Meetings and 3 Councillor Workshops.

4.2.3.2 Ensure Council's reporting Completed 100% 1st, 2nd, 3rd & 4th Quarters: All agendas, minutes, reports and policies were uploaded Executive Officer 1/07/2016 30/06/2017 documents and plans are uploaded to Council's website in a timely manner. to Council's website.

4.2.3.3 Deliver the Community Completed 100% 1st & 2nd Quarter: Work on this action will not commence until the third quarter. Executive Officer 1/07/2016 30/06/2017 Grants and Gunn Bequest funding program. 3rd Quarter: The Community Grants and Gunn Bequest funding programs opened at the beginning of March and will close on the 24th April.

4th Quarter: Council awarded the 2017 Community Grants and Gunn Bequest to successful applicants at the May Council Meeting. A total of $7,955 in Community grants was awarded to 6 community organisations and a total of $2491.94 from the Gunn Bequest was awarded to 7 community sporting organisations.

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103 Annexure 19 - July 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (June 16/17) Business Unit Quarterly Progress Report Against Operational Plan Governance Strategic 4 Strategic, Efficient and Effective Organisation - Responding to risks and opportunities. Focus Area: Strategic 4.2 Support processes, accountability and project delivery through transparent reporting. Direction:

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 4.2.3 Administrative support provided to Council. 4.2.3.4 Administer the Citizen of the Completed 100% 1st Quarter: Nominations for the Citizen of the Year Award closed on 29th August 2016. Executive Officer 1/07/2016 30/06/2017 Year Award program. Council deliberated on the nominations at the 22nd September 2016 Council Meeting and selected the successful nominee. The Citizen of the Year Award will be presented by the Mayor at the Flinders Island Show on 14th October 2016.

2nd Quarter: As the chosen recipient of the Citizen of the Year Award declined to accept the award, the Mayor dedicated the 2016 Award to all volunteers in the local community at the Flinders Island Show on 14th October 2016.

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104 Annexure 19 - July 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (June 16/17) Business Unit Quarterly Progress Report Against Operational Plan Governance Strategic 4 Strategic, Efficient and Effective Organisation - Responding to risks and opportunities. Focus Area: Strategic 4.3 Ensure Council meets its statutory obligations and manages corporate and community risk. Direction:

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 4.3.3 Annual Plans and Reports prepared in accordance with the Local Government Act 1993. 4.3.3.1 Prepare and deliver an Completed 100% 1st Quarter: The annual plan for 2016/17 has been completed and adopted. The annual General Manager 1/07/2016 30/06/2017 Annual Plan and Annual Report. report will be completed in the second quarter.

2nd Quarter: The Annual Report was presented and passed at the Annual General Meeting held on the 15th December 2016.

3rd Quarter: Staff have commenced work on the 2017/18 Annual Plan.

4th Quarter: The 2017/18 Annual Plan will be completed and presented to Council at the July Council Meeting.

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105 Annexure 19 - July 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (June 16/17) Business Unit Quarterly Progress Report Against Operational Plan Governance Strategic 4 Strategic, Efficient and Effective Organisation - Responding to risks and opportunities. Focus Area: Strategic 4.3 Ensure Council meets its statutory obligations and manages corporate and community risk. Direction:

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 4.3.5 Requirements of the Archives Act 1983 substantially complied with through improved records management processes. 4.3.5.1 Finalise and maintain Completed 100% 1st Quarter: The Draft Information Management Policy was reviewed by Council at the Executive Officer 1/07/2016 30/06/2017 Records Management Policy and 8th September 2016 Councillor Workshop. On 14th September 2016 an officer of the procedures. Government Information Strategy Unit which is part of the Tasmanian Archives and Heritage Office conducted an audit of Council's business records. The audit intends to provide a baseline measurement of recordkeeping maturity, focusing on the physical storage, security and management of Council's records. A report and recommendations will be forthcoming. The officer also reviewed the Draft Information Management Policy and provided feedback which has been incorporated. The Policy will be reviewed again by Council at the 6th October Councillor Workshop.

2nd Quarter: Two staff attended training in Digital Recordkeeping on a Shoestring Budget being offered by the Government Information Strategy Unit. The training provided some useful strategies to work on in 2017 as well as reassurance that strategies already implemented are appropriate for the organisation. The Draft Information Management Policy was adopted at the 15th December 2016 Council Meeting and will be available for public comment until 16th February.

3rd Quarter: The Information Management Policy was formally adopted at the March 2017 Council Meeting. The Tasmanian Archives and Heritage Office's audit report on Council's business records was received. The report highlighted three key recommendations, the first of which was to finalise and implement an Information Management Policy, which has now been completed. The remaining two key recommendations are to compile an information asset register and to develop and implement records management procedures and standards. These will be included in the 2017/18 Annual Plan.

4th Quarter: No future action to report.

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106 Annexure 19 - July 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (June 16/17) Business Unit Quarterly Progress Report Against Operational Plan Governance Strategic 4 Strategic, Efficient and Effective Organisation - Responding to risks and opportunities. Focus Area: Strategic 4.3 Ensure Council meets its statutory obligations and manages corporate and community risk. Direction:

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 4.3.6 Register of Interests for staff and Elected members maintained as required under the Local Government Act 1993. 4.3.6.1 Update and maintain staff Completed 100% 1st & 2nd Quarter: No changes were made to the Register during this reporting period. Executive Officer 1/07/2016 30/06/2017 and Elected Members' Register of Gifts and Interests. 3rd Quarter: Two staff interests were recorded in the register.

4th Quarter: No changes were made to the Register during this reporting period. A Related Party Disclosure Register is now also required by legislation and this has been created for Councillors and Key Management Personnel.

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 4.3.7 General Manager's Roll maintained for election purposes as required under the Local Government Act 1993. 4.3.7.1 Update and maintain Completed 100% 1st Quarter: No changes were made to the Roll during this reporting period. Executive Officer 1/07/2016 30/06/2017 General Manager's Roll. 2nd Quarter: Two people were added to the roll during this quarter.

3rd & 4th Quarter: No changes were made to the Roll during this reporting period.

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107 Annexure 19 - July 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (June 16/17) Business Unit Quarterly Progress Report Against Operational Plan Governance Strategic 4 Strategic, Efficient and Effective Organisation - Responding to risks and opportunities. Focus Area: Strategic 4.3 Ensure Council meets its statutory obligations and manages corporate and community risk. Direction:

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 4.3.9 Maintain Council’s Policy Manual and Instrument of Delegation. 4.3.9.1 Review the following In Progress 40% 1st Quarter: Council reviewed and adopted the Provision of Electronic Services - Elected General Manager 1/07/2016 30/06/2017 policies: Visits – Cape Barren Island; Members at the September Council Meeting and is available for public consultation for Pacific Oyster Marine Farming; 28 days. Customer Service Charter; Flying of Flags at Council Property; Public 2nd Quarter: The Information Management policy was reviewed and adopted at the Question Time – Council Meetings; December Council Meeting and is available for public consultation until 16th February Quasi-Judicial; Attendance at 2017. Conferences (Elected Members); Council Houses – Maintenance; 3rd Quarter: The Public Question Time – Council Meetings Policy was reviewed and Special Committees of Council; adopted at the February Council Meeting and was available for public consultation until Provision of Electronic Services – 22nd March 2017. It will be reconsidered by Council at the April Council Meeting. Elected Members. 4th Quarter: No further action to report.

4.3.9.6 Review and revise Completed 100% 1st Quarter: The Instrument of Delegation was reviewed and adopted by Council at the Executive Officer 1/07/2016 30/06/2017 Instrument of Delegation as 18th August Council Meeting. required. 2nd, 3rd & 4th Quarters: There were no further changes to the Instrument of Delegation.

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 4.3.10 Requirements of the Public Interest Disclosure Act 2002 complied with by responding to disclosures. 4.3.10.1 Process and investigate Completed 100% 1st, 2nd, 3rd & 4th Quarters: No requests were received during this reporting period. Executive Officer 1/07/2016 30/06/2017 public interest disclosures as required.

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108 Annexure 19 - July 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (June 16/17) Business Unit Quarterly Progress Report Against Operational Plan Governance Strategic 4 Strategic, Efficient and Effective Organisation - Responding to risks and opportunities. Focus Area: Strategic 4.3 Ensure Council meets its statutory obligations and manages corporate and community risk. Direction:

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 4.3.11 Requirements of the Right to Information Act 2009 complied with by responding to applications for information disclosure. 4.3.11.1 Assess and action Completed 100% 1st, 2nd, 3rd & 4th Quarters: No requests were received during this reporting period. Executive Officer 1/07/2016 30/06/2017 applications for information disclosure as required.

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 4.3.16 Enterprise Agreement 2016-2019 that complies with Fair Work Act 2009. 4.3.16.1 Engage with staff and Completed 100% 1st Quarter: The 2016-19 EA has been reviewed by a group of employee General Manager 1/07/2016 30/06/2017 implement a 2016-19 Enterprise representatives, including Council's HR consultant, an independent person and a union Agreement. representative. Staff will vote on the new EA early October and it will be submitted to Fair Work for final sign off.

2nd Quarter: Staff voted to accept the new EA early October and it was submitted to the Fair Work Commission for final sign off.

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 4.3.17 Public officers educated and trained in ethical conduct to comply with Section 32 of the Integrity Commission Act 2009. 4.3.17.1 Provide annual training in Completed 100% 1st Quarter: The Integrity Commission will be conducting training for all staff early General Manager 1/07/2016 01/07/2017 ethical conduct to staff. November.

2nd Quarter: Training was provided to all staff in November.

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109 Annexure 19 - July 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (June 16/17) Business Unit Quarterly Progress Report Against Operational Plan Governance Strategic 4 Strategic, Efficient and Effective Organisation - Responding to risks and opportunities. Focus Area: Strategic 4.3 Ensure Council meets its statutory obligations and manages corporate and community risk. Direction:

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 4.3.18 Furneaux Fire Area Management Committee functions efficiently and effectively. 4.3.18.1 Support the functions of Completed 100% 1st Quarter: A meeting was held to discuss pending burn offs and also to review the General Manager 1/07/2016 30/06/2017 the Furneaux Fire Area mapping which identifies water sources in the event of a fire. Management Committee. 2nd Quarter: The Furneaux Fire Protection Plan was reviewed and is waiting on final sign off from the State Fire Management Committee.

3rd Quarter: Meeting held on 6 April.

4th Quarter: No further Action

4.3.18.2 Partner with the State Fire Completed 100% 1st & 2nd Quarter: As per action 4.3.18.1 General Manager 1/07/2016 30/06/2017 Management Council and TasFire to implement the Furneaux Area Fire Management Plan.

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110