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BRIARCLIFF MANOR UNION FREE SCHOOL DISTRICT PROPOSAL FOR ARCHITECTURAL + ENGINEERING SERVICES April 18, 2019 “Listen, Imagine, Build” is a trademark of Kaeyer, Garment + Davidson Architects, PC, Mount Kisco, NY. April 18, 2019 Briarcliff Manor Union Free School District 45 Ingham Road Briarcliff Manor, NY 10510 Attn: Kathleen Ryan, Interim Asst Superintendent for Finance + Operations Re: Proposal for Architectural + Engineering Services Greetings: KG+D welcomes the opportunity to continue our relationship with the Briarcliff Manor Union Free School District. We are prepared to recommence our work with the District bringing a fresh perspective that builds up our extensive knowledge of your facilities and a deep understanding of the Briarcliff community. Our goal is to lead a comprehensive Building Conditions Survey and Five-Year Planning process that provides the data and information required to make future planning decisions. As architects focused on improving the educational environments around us, we understand the investment involved and are dedicated to once again leading a detailed and thoughtful process. Our approach is rooted in a three-step process that begins with actively listening, testing ideas with imaginative design and exploring the solution through the lens of how it is best realized or built. KG+D is uniquely qualified to serve the Briarcliff Manor UFSD as our team has unmatched experience in all aspects of professional services in support of K-12 schools from infrastructure work to the development of Next-Gen learning spaces. In addition to collaborating with your District, our local experience includes a blend of infrastructure and program related improvement projects for the Pelham UFSD, Tuckahoe UFSD, Chappaqua Public Schools, Greenwich Public Schools and Yonkers Public Schools. The knowledge we gain through each project enhances the process for each subsequent project, allowing our team to function at a high level of detail and efficiency. Our proposal provides further details about our project approach, proposed team and relevant project experience. We look forward to discussing this proposal with you and hope to have the opportunity to represent our firm, relevant project experience, enthusiasm for design and commitment to client satisfaction. Please feel free to contact us should you have any questions or require any further information and we look forward to the opportunity of an interview to further present our qualifications and experience. Sincerely: KG+D ARCHITECTS, PC Russell A. Davidson, FAIA - President BRIARCLIFF MANOR UFSD PROPOSAL FOR ARCHITECTURAL + ENGINEERING SERVICES APRIL 18, 2019 CONTENTS PROJECT APPROACH ............................................................. 2 FEE PROPOSAL ........................................................................ 8 FIRM .......................................................................................... 9 TEAM ......................................................................................... 10 EXPERIENCE ............................................................................. 14 SPECIFICS ................................................................................. 29 REFERENCES ............................................................................. 33 RETURN DOUMENTS APPENDIX 1 BRIARCLIFF MANOR UFSD PROPOSAL FOR ARCHITECTURAL + ENGINEERING SERVICES APRIL 18, 2019 PROJECT APPROACH Our project approach begins with listening. We believe successful projects are the result of a clear understanding of our client’s programming and physical context and challenges. Our goal is to respond with a design solution that directly addresses, not merely contains, each of our client’s distinct challenges while simultaneously supporting their specific programming. As part of a renewed collaboration with Briarcliff Manor UFSD, our team is prepared to approach the District’s facilities and priority projects with a fresh perspective supported by extensive knowledge of your facilities strengths and weaknesses and the desires of the Briarcliff Manor community. The Building Conditions Survey and Five-Year Planning process well allow the District to develop “what’s next,” with information and data that will serve as the foundation for future planning decisions. We understand that some of the anticipated future capital improvement projects include, but are not limited to: Renovating space to support student programs. Cafeteria and kitchen updates. Upgrades to existing building systems such as MEP and general construction, Address building condition survey findings. As part of these potential initiatives, our team will complete the following tasks and activities as required and/or requested by the Briarcliff Manor UFSD: Building Conditions Survey (PHASE 1) Our goal in completing a Building Conditions Survey is to provide the Briarcliff UFSD with useable and valuable information about your facilities. The product of this assessment is a listing of the status of all building systems and components including an evaluation of their conditions and an estimated cost of any necessary repairs or upgrades. The final spreadsheet is a unique, custom tool specifically programmed for the Briarcliff Manor UFSD. In order to complete a successful facilities evaluation, we will perform the following tasks and activities: Review existing drawings and reports and meet with the District’s facilities staff for each campus. Site visits and evaluations will be conducted by a team led by licensed professionals including Architects and MEP Engineers. The team will visit each of the school campuses in order to fully evaluate the condition of all sites and buildings. These visits will typically be performed while classes are not in session to eliminate disruption to active learning environments. The individual building and associated campus field survey work typically takes a full day for the professional staff. The evaluation of the facilities will fully assess and describe the condition of the buildings and their systems for the purpose of identifying repairs, replacements and upgrades. Each improvement line item has an associate construction cost estimate (based on regional construction cost data), and priority listing to determine the importance of the improvement and the planned year for replacement. 2 BRIARCLIFF MANOR UFSD PROPOSAL FOR ARCHITECTURAL + ENGINEERING SERVICES APRIL 18, 2019 We will review the findings with the District’s facilities staff and administrators including the list of improvements and assigned priorities. The final deliverable is to be a written engineering narrative of existing conditions and recommendations and an interactive Excel spreadsheet detailing the scope of all proposed work including budgets, phasing and priorities. Five Year Capital Plan (PHASE 1) This Five Capital Year Plan will be structured and prioritized in accordance with the State Education Department program and construction standards. The Plan will also be a key part of the information package used to educate voters to support any proposed plan and associated improvements. In order to develop this plan, KG+D anticipates completing the following tasks and activities: The observations and recommendations will be comprehensive so as to assemble a detailed scope of work and realistic and achievable budgets for coordinated repair or capital projects. Identified tasks will be prioritized as per SED standards to identify areas of urgent need and aid in the grouping of related tasks to create efficient and effective project planning. Itemized cost budgets will be developed that are inclusive of project contingencies and a reasonable allowance for professional fees to specify each project. Once the budgeting process is complete, we will again meet with the district to gather input into capital initiatives, prioritize projects and refine the scope of each project. A proposed schedule of the work to be distributed over the five-year span of the plan will include build years and cost escalation estimates for project planning. Review the District’s demographic information and capacity calculations to assess if the existing building are adequate to support the community or if additional space is required. This is a unique, custom analysis tool developed by KG+D that combines NYC and NYSED policies and procedures. KG+D will present the final report at a District Board meeting and deliver a digital file of the presentation for use in the District’s pre-bond information campaign if applicable. This methodology is based on a careful, considered look at the district’s facilities and not just a cursory overview to meet a State requirement. We take this approach because we believe that it is important to develop a realistic scope for each project, with an associated budget that is achievable in the year it is to be implemented. 3 BRIARCLIFF MANOR UFSD PROPOSAL FOR ARCHITECTURAL + ENGINEERING SERVICES APRIL 18, 2019 Capital Project Planning (PHASE 2) The Capital Project Planning process will be based on the information gathered during the Building Conditions Survey as well as the Five-Year Plan and previous Pre-Bond Planning process. Our intent is not to repeat any work that has already been completed, but instead we will review all existing information, plans, and drawings and utilize them as a starting point for taking a fresh look at how to achieve the District’s goals. Working closely with the District and project stakeholders, KG+D will help prioritize projects and
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