MABLETHORPE AND SUTTON TOWN COUNCIL

ANNUAL REPORT – 2015 / 2016

Introduction This annual report of Mablethorpe, Trusthorpe and Sutton-on-Sea Town Council covers the civic year, which starts in May at the annual meeting of the Town Council when the Chairman of the Council (the Mayor) is elected by fellow councillors. The report also covers the financial year, being 1st April to 31st March and gives an overview of past and potential expenditure by the Town Council.

This report is divided into sections, each outlining relevant information and detailing the work the Town Council has been doing during the civic year May 2015 to May 2016. I hope you find something of interest within the report which is intended to be a communication and information tool to keep you, the electorate, informed of the activities of your local Council.

Index

(1) Introduction to the Town Council and Councillors.

(2) Committees 2015 / 2016:-

. Administration . Community Amenities . Planning . Full Town Council meetings

(3) Achievements during the year

(4) Finance: 2015/16 year

(5) Councillor Allowances

(6) Attendance Records

(7) Training Records

(8) 2016/17 meeting dates

1) Introduction to the Mablethorpe and Sutton Town Council & Councillors Historically, Mablethorpe and Sutton Urban District Council managed the affairs of the local area at a local level and provided services covering street sweeping, events, roads refuse and pathways, gritting and markets.

Following re-organisation in 1974, the majority of functions previously carried out by the Urban District Council and their associated assets went (as with other UDCs in the area) to the newly formed East Lindsey District Council, and Mablethorpe and Sutton Town Council was born.

Since that time, proactive town and parish councils have striven to take back some of the responsibilities for their own area, some successfully, and have worked to be a recognised part of local government, with the emphasis on “local” issues.

Now seen as an important tier in the government structure, such local councils are able to take on and manage local areas within their boundaries, and the Localism Act has given the opportunity for more powers to be devolved to the local Councils in respect of the management of local services.

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In the case of the Mablethorpe and Sutton Town Council these areas of local responsibility cover ownership and maintenance of land and services including St. Mary’s Park, Mablethorpe, cycle routes in Mablethorpe and Sutton, Sutton Allotments, Trusthorpe Cemetery, Trusthorpe Allotments (being managed by the Allotment Association), the Diana Memorial Garden, Sutton-on-Sea, Railway Walk and Branch Line Walk, Acre Gap and maintenance of some of the definitive footpaths in Trusthorpe and Sutton-on-Sea.

This year sees the fifth year of managing public toilet blocks in the area for visitors and residents and the transfer of the management and operation of the markets service provision from the District Council in 2012/13 has ensured the continuance of the market within Mablethorpe.

Floral displays, Christmas trees, memorial seats, churchyard maintenance and CCTV all fall within the remit of the Town Council, which also works in partnership with the District Council to provide dog and litter bins. Working to publicise and promote the area, the Town Council supports projects such as Mablethorpe in Bloom, summer and winter illuminations and Bathing Beauties Festival.

The Town Council is also proactive in ensuring the views of its electorate are heard at District and County Councils with the Town Clerk is in regular contact with District and County to ensure requests made by residents are dealt with.

The main Town Council telephone numbers changed in July 2015 in line with the ELDC switchboard. The updated numbers are listed below.

The Town Clerk, Mr Steve Fletcher:

Telephone: 01507 613 644

Mobile: 07976 989 809 e-mail: [email protected]

The Town Clerk’s Assistant, Mrs Sue Archibald:

Telephone: 01507 613 645 e-mail: [email protected] web site: www.mablethorpeandsutton.org.uk

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WHO DOES WHAT IN THE COUNCIL WORLD?

Lincolnshire County Council (LCC):

Social Care: Adult and Child social care; respite care; residential care homes; social workers & home visits; adoption; care in the home; occupational therapists; direct payment schemes and works with the NHS to provide mental health care and hospital services.

Education: Schools provision; attendance; truancy issues; inclusion into education for travellers; school governors, standards and funding; teaching staff and standards; lifelong learning and adult courses.

Cultural: Libraries; archives and historical information (many councils deposit their old books/burial records etc. in the LCC archives for family research); research services; educational talks and displays; heritage, museums and galleries.

Planning: Applications relating to schools; libraries, waste recycling sites & fire stations.

Transport & Public transport; Call Connect service; bus routes; road maintenance; Roads: road closures; new road schemes (in conj with Highways Agency for major roads); by pass schemes; traffic lights; road markings; footway maintenance; salting roads; clearing blocked road gullies; on street parking orders.

Recycling & Recycling centres (Louth/Skegness); disposal of household waste Waste (collected by the District Council); provision of landfill (rare); clinical waste disposal; local recycling centres.

Tourism & Tourism strategy for the county; economic development Development:

Youth: Youth centres; youth issues; career guidance; advice; Youth Council.

Other: Marriage licences; registrar offices; information and guidance on safety; health; abuse; street lighting; Emergency Planning (with ELDC)

East Lindsey District Council (ELDC):

Council Tax Collection and forwarding on to other authorities/government (Business & Rates: Rates) tax and housing benefits; advice.

Economic Tourism infrastructure; advice, guidance for small businesses, economic Business: regeneration information, health and safety.

Community: Grants; cemeteries (where not managed by towns/parishes); crime and disorder; neighbourhood management; Local Strategic Partnership; Market Towns Initiative scheme; community planning.

Environment: Abandoned vehicles; stray dogs; dog warden services; pest control; trees; energy efficiency schemes; food safety and hygiene; caravan site licences; routine inspections; air quality; noise; contaminated land issues; burials (where no relatives); entertainment licences & consultations; street collections licence

Health: Monitoring of swimming pools; animal licences; radon; drainage issues; pollution; houses in multiple occupation; food premises standards.

Housing: Advice; grants; waiting lists (Waterloo Housing controls the housing stock); homelessness and support; private sector rentals.

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Leisure: Arts; festivals; beach huts; parks and gardens; illuminations, sports events, tourism.

Magna Vitae are now responsible for the management and operation of leisure facilities on behalf of ELDC

Planning: Development Control; Local Development Framework (ex. Forward Planning); Flood Risks; Strategy documents; conservation issues (listed buildings/conservation areas); Government guidance and policy; Lincs Building Consultancy (ex. Building Control) who also deal with dangerous structures; enforcement of planning.

Refuse: Wheelie bins; recycling; collection of waste; bulky refuse collection & fly tipping. (Note: ELDC delivers household waste to LCC)

Other: Street sweeping and cleaning; maintenance; gardens; planting schemes; emergency planning (with LCC); beach cleaning; some street lights; car parks; premises and venues; parks & recreation grounds; CCTV central control room and staffing.

Mablethorpe & Sutton on Sea Town Council:

Cemeteries: Trusthorpe cemetery; consecration, burials, ashes, headstones, reservations and exhumation, closed churchyards and burial records for cemetery.

Environment: Provision of Litter Bins (partnership in action, TC provides & ELDC empty bins & LCC dispose of the waste); street furniture (seats / signs); siting of donated public seats; SOME bus shelters; Railway Turntable conservation project.; Acre Gap; Promotion of Best Kept Town competition

Leisure: St Marys Conservation Area; Railway Access Walk; Branch Line Walk; Cycleways (both in town and on promenade); Allotments & Gardens.

Tourism: Work with ELDC for illuminations/switch on; promotion and publicity of town with other organisations and bodies Responsible for Christmas trees & lights; town hanging baskets and planters; theme signposts; town guide.

Planning: Consultees on all planning applications for parish; some licences and street collections; input into Local Development Framework; Vision for District; role player in Community Right To Build proposals; lead in Neighbourhood development Orders; Town Plan

Other: Remembrance Sunday parades and services; civic events and promotion; town asset management and ownership; CCTV ownership of cameras; war memorials; Boatshed; Meridale Hall; Information, advice and guidance. Grants and donations to community bodies; contributions towards swimming lessons for primary school; Citizens Advice Bureau.

Working relationship with Neighbourhood Residents to receive resident’s concerns and act where possible; Partnership working to provide & retain services, working with the Town Manager and ELDC/LCC.

Provides links to the principal councils to help provide public information point.

Consulted: On planning applications; phone box removal; listing structures; drainage issues; street naming; parking restrictions; by laws; speed limits and road safety. Takes part as statutory body in consultations on sea defence work; refuse collection and disposal; winter salting routes and grit bins; policy matters affecting the area.

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Notice of Election of Parish Councillors 2015 - 2019

Mablethorpe & Sutton, Mablethorpe Central Ward

Name of Candidate Description (if any) Number of Votes

BROWN, Terrance UK Independence Party (UKIP) 484 Elected CULLEN, Graham Labour Party 430 Elected Edward PINION, Keith Lincolnshire Independents 227 Elected

Mablethorpe & Sutton, Mablethorpe East Ward

Name of Candidate Description (if any) Number of Votes

COOK, Janet 189 Elected HOWARD, Anthony John Labour Party 386 Elected MORLING, David UK Independence Party (UKIP) 335 Elected

Mablethorpe & Sutton, Trusthorpe / Mablethorpe South Ward

Name of Candidate Description (if any) Number of Votes

RUSSELL, Diane 294 Elected TAYLOR, Joyce Sylvia Labour Party 333 Elected TEBBUTT, Carl Conservative 354 Elected

Uncontested Seats

Mablethorpe & Sutton, Highgate Lane Ward

Name of Candidate Description (if any) Number of Votes

HANSFORD, Ronald Elected by Co-option

Mablethorpe & Sutton, Mablethorpe North Ward

Name of Candidate Description (if any) Number of Votes

DOBBS, Bernard Elected Unopposed MELLOR, David Barry Lincolnshire Independents Elected Unopposed GREGORY, Michael Elected By-Election

Mablethorpe & Sutton, Sutton on Sea North Ward

Name of Candidate Description (if any) Number of Votes

DAWES, Bob Lincolnshire Independents Elected Unopposed MORGAN, Moira Conservative Party Elected Unopposed PALMER, Steve Lincolnshire Independents Elected Unopposed

Mablethorpe & Sutton, Sutton on Sea South Ward

Name of Candidate Description (if any) Number of Votes

MEE, Tony Lincolnshire Independents Elected Unopposed PARKHURST, Helen Conservative Party Elected Unopposed 1 Vacancy as at 01.05.2016

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EAST LINDSEY DISTRICT COUNCILLORS

MABLETHORPE

Cllr T Brown Cllr G Cullen 25 Seacroft Road 40 Hawthorn Drive Mablethorpe Mablethorpe Lincolnshire Lincolnshire LN12 2DU LN12 1FR

Tel: 01507 479933 Tel: 01507 472943 e-mail: [email protected] e-mail: [email protected]

Cllr A Howard 2 Foxe End Mablethorpe Lincolnshire LN12 2DS

Tel: 01507 472054 e-mail: [email protected]

SUTTON-ON-SEA

Cllr H Mathews Cllr S Palmer Poplar Farm “Hollingside” Crabtree Lane 26 Station Road Sutton on Sea Sutton-on-Sea Lincolnshire Lincolnshire LN12 2RS LN12 2HN

Tel: 01507 440202 Tel: 01507 440194 e-mail: [email protected] e-mail: [email protected]

Local Council Contact Details:

East Lindsey District Council Magna Vitae Trust for Leisure and Culture Tedder Hall Meridian Leisure Centre Manby Park Wood Lane Louth Louth Lincolnshire Lincolnshire LN11 8UP LN11 8RS

Tel: 01507 601 111 Tel: 01507 607 650 www.e-lindsey.gov.uk www.magnavitae.org

Lincolnshire County Council Mablethorpe & Sutton Town Council City Hall Library and Community Access Point Lincoln Stanley Avenue Mablethorpe LN12 1DP Tel: 01522 552 222 Tel: 01507 613644 / 613 645 www.lincolnshire.gov.uk www.mablethorpeandsutton.org.uk

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MABLETHORPE AND SUTTON TOWN COUNCILLORS

COUNCILLOR TEL NO. (01507) ADDRESS E-MAIL

Cllr T Brown 479933 25 Seacroft Road, Mablethorpe, LN12 2DU [email protected]

Cllr Mrs J Cook 475881 25 Grosvenor Road, Mablethorpe, LN12 1EL [email protected]

Cllr G Cullen 472943 40 Hawthorn Drive, Mablethorpe, LN12 1FR [email protected]

Cllr R Dawes 441713 ‘Willows End’ Farm Close, Sutton-on Sea, LN12 2SP [email protected]

Cllr B Dobbs 479107 12 Medina Gardens, Mablethorpe, LN12 2EA [email protected]

Cllr M Gregory 472302 20 Fitzwilliam Street, Mablethorpe, LN12 1AA [email protected]

Cllr R Hansford 442299 4 Park View, Sutton on Sea, LN12 2NT [email protected]

Cllr A Howard 472054 2 Foxe End, Mablethorpe, LN12 2DS [email protected]

Cllr T Mee 441221 15 St Francis Gardens, Sutton on Sea, LN12 2QX [email protected] Deputy Mayor 2016 / 2017

Cllr D Mellor 479515 30 Alford Road, Mablethorpe, LN12 1EU [email protected]

Cllr M Morgan 441060 20 Marisco Court, Sutton on Sea, LN12 2SL

Cllr D Morling 472307 14 The Strand, Mablethorpe, LN12 1BQ [email protected]

Cllr S Palmer 440194 “Hollingside” 26 Station Road, Sutton-on-Sea, LN12 2HN [email protected]

Cllr Ms H Parkhurst 441364 24 Youlgrave Avenue, Sutton on Sea, LN12 2JJ [email protected]

Cllr K Pinion 477327 33 Grosvenor Road, Mablethorpe, LN12 1EL [email protected]

Cllr Mrs J Taylor 441754 “Willows End” 11 Jordan Grove, Sutton-on-Sea, LN12 2FJ [email protected] Mayor 2016 / 2017

Cllr C Tebbutt 441364 24 Youlgrave Avenue, Sutton on Sea, LN12 2JJ [email protected]

Mr S Fletcher 613644 Mablethorpe Library & CAP, Stanley Avenue, Mablethorpe [email protected] Town Clerk & RFO

Mrs S Archibald 613645 Mablethorpe Library & CAP, Stanley Avenue, Mablethorpe mablethorpe.tc@googlemailcom Town Clerk’s Assistant

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2) Committees The work of the Town Council was managed by 4 Committees and a number of Working Groups and Sub Committees set up for specific projects. The full Town Council met eight times between May 2015 and April 2016 to consolidate and approve the workings of the Committees and Working Groups. In addition, six extra ordinary meeting were called to discuss matters of an urgent nature.

For the 2016/17 administration period, a new structure has been agreed with the deletion of the Community Amenities Committee.

Administration Committee:

This Committee deals with the internal workings of the Council such as finance, budget control and staffing matters, also overseeing (through a sub-group) the Council’s grant policy. Throughout the year the Administration Committee met 5 times and the grants committee (sub group) met three times.

The following grants were approved during the civic year 2015/16:

St Clements Church (maintenance grant) £ 750.00 Sutton on Sea Primary School (swimming subsidy) £1,100.00

Trusthorpe PCC £ 150.00 NCI Mablethorpe £ 300.00 Mablethorpe & Sutton WEA £ 150.00 Mablethorpe in Bloom (Festival Grant) £ 300.00 Tennyson School Association (Festival Grant) £ 300.00 Mablethorpe Marathon Foundation £ 300.00 Sutton on Sea Gardening Group £ 300.00 Trusthorpe Allotments (Event Grant) £ 500.00 Mablethorpe Area Partnership CIC (Event Grants) £2,750.00 Coastal FM (Event Grant) £ 500.00 Mablethorpe Conservative Club £ 200.00 Sutton Carnival Committee £ 400.00 Mablethorpe Marathon Foundation (Event Grant) £ 750.00 Meridale Centre (Event Grant) £ 500.00 Rotary (Mablethorpe & Alford) £ 450.00 Meridale Kidz Klub £ 250.00 MAP CIC (Grotto) £ 220.00

This committee also reviews the governance of financial management and risks, policies and procedures of the Council, improvements to services and their provision and recommends budget proposals for the following financial year.

Community Amenities Committee:

This Committee looked at external functions of the Council, such as Trusthorpe Cemetery, Trusthorpe & Sutton allotments, St. Mary’s Park, illuminations, Christmas decorations, publicity for the area (town guide) and CCTV.

The Committee met seven times during the year and considered switch on festivals for 2015, In Bloom, Harris Boulevard, allotment issues, bus shelters, street lighting, beach chalets, floral displays, litter bins, planters, street furniture and charges for functions.

A Community Amenities Sub Group also met to begin the process of updating and amending the parish Emergency Plan.

Following a review of the Town Council structure, in order to streamline the Town Council functions and to stop the duplication of administration functions, this committee has been discontinued for the 2016/17 period.

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Planning:

The Planning Committee usually meets at 3 weekly intervals (in order to achieve ELDC consultation deadlines) and has delegated authority from full council to respond to consultation requests. They look at all planning applications submitted to the District Council for the parish, and forward observations to the Planning Authority who make the final decision.

Each application is considered on its own merits, having regard to local and national planning policies and in each case, the committee has to decide whether to support, oppose or withhold comment. The Committee also considers street collection licences, road closures, new street naming requests and county highway matters, as well as other planning issues including the Local Development Framework and Shoreline Management Plan, and changes to the Planning system through the Localism Act.

The Committee met eleven times and responded to over 70 planning applications.

Full Council:

The full Town Council receives and approves the minutes of the Council’s committees and discusses matters relevant to its status as the full Council. It is at this full Council meeting that representatives of outside bodies report on the various activities of other organisations, and it is this meeting that decides on the final budget and precept request.

Other meetings:

The Town Council also holds its statutory annual parish meeting and 2 informal public meetings during each municipal year.

In addition, Councillors and the Town Clerk serve as representatives on many outside bodies, partnerships and liaison groups within the community and district and attend such associated meetings.

Working Parties:

The Town Council also has several working groups in order to deal with specific issues, functions or services. These working groups report back to either the administration or community amenities committee which in turn report back to full council to ensure ratification of any recommendations made.

The lists of working groups that met during the 2015/16 administration period are shown below:

. Acre Gap Advisory Group . Beach Huts . Cemeteries Working Group . Community Safety Initiatives Working Group . Contracts Working Group . Council Properties Working Group . Dales Trust Working Group . Emergency Plan Working Group . Grants Working Group . Mablethorpe Community Hall Working Group . Markets Consultative Group . Neighbourhood Development Order/Community Led Plan . Policy Review Working Group . Public Toilets Working Group . Standing Orders Working Group . WW1 Working Group . Youth Engagement Working Group

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The Town Council also have representatives on the following outside bodies: The Boatshed Charity; CCTV; ELDC Area Committee; Events Partnership; LALC; MAP CIC; Mablethorpe In Bloom; NABMA; NALC; Neighbourhood Management; Open Circle of Friends; Police Forum; Sutton Carnival Committee and Trusthorpe Allotments Association.

3) ACHIEVEMENTS The Town Council works in the background on many issues and services within and affecting the parish. These range from day to day issues such as general litter bin emptying, floral displays to more sensitive matters relating to the cemetery.

The Council also work closely with the District and County Council’s and closely liaises with them to ensure matters affecting local residents, falling within their remit, are addressed. No matter what the query, all matters brought to the attention of the Town Council, either through its Councillors or direct to the Town Clerk’s office are taken up on behalf of the community.

Throughout the year the Council has issued some 210,000 ‘doggy bags’; reported pot holes; broken street lights; damaged or stolen road signs; stolen grate and manhole covers; undertaken routine repairs to its properties; provided grit bins and grit to its properties and key areas; undertaken training and study in relation to updates in legislation; received audit reports; updated notice boards; managed burials and headstone requests in its cemetery; aided allotment holders with queries; supported Mablethorpe in Bloom; aided the Environment Agency in its Flood Awareness campaign and sand clearance and provided floral displays and Christmas trees.

Through its public meetings, the Town Council continued to initiate work on the neighbourhood plan for the Mablethorpe, Trusthorpe and Sutton area.

The memorial bench scheme has again been popular in 2015/16 with 9 benches being sited around the town, cemetery and promenade. Throughout the year older seats have been repaired where necessary and re-stained.

Working in partnership with ELDC, Magna Vitae and the Events partnership, the Mayor and consort attended the illuminations switch on and firework display in Mablethorpe in 2015. The “What’s On” guide was partly financed through the Town Council and produced in partnership with the East Lindsey District Council and the Mablethorpe Area Partnership - Community Interest Company.

Other items of note for 2015/16 saw the continued monitoring of St Mary’s Conservation Area Pond; the pond contains natural plants and weeds which has enabled the growth and development of healthy and biodiverse water to counteract the ‘sterile water’ used by Anglian Water when filling the pond. Further budget provision may see a planting scheme to follow later in the financial year.

The Town Council’s operation and management of the weekly market in Mablethorpe continues to thrive. The market now boasts over 30 stalls (and has a waiting list of around 15 traders) selling a wide variety of goods including: grocery and greengrocery, fresh fish, footwear, jewellery, greetings cards, hosiery, underwear, pet supplies, carpets & rugs, menswear, CD’s & DVDs’, toys, confectionery, magazines, baby goods & embroidery, wool & haberdashery, mobile butcher, double glazing, homemade cakes & pastries. The Town Council also allocate 1 free stall per week to local charities or self-help groups with the aim to aid fundraising and awareness; bookings can be made through the Town Clerks office.

The Town Council adopted Part III of the Food Act 1984 in 2013 in order to strengthen market Charter rights (granted in 1253). This gives the Town Council powers to establish further markets within its area. A trial market was held in Sutton on Sea area within the 2015/16 period and will be reviewed during the 2016/17 administration period.

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The Town Council has successfully achieved the newly launched Quality Status in January 2015, the first Council in Lincolnshire to achieve this nationally recognised award and is working to achieve the Quality Gold award in 2016/17.

As a Quality Council, Mablethorpe, Trusthorpe and Sutton-on-Sea Town Council is well placed to meet the challenges within the Parish and continue to work to its best ability for residents.

4) FINANCE The Town Council is in a favourable financial position and has delivered all objectives and priorities for the 2015/16 period within its agreed budget. The Town council has, when setting the budget for 2016/17, recognised the need to plan for future service delivery & development and acquisition of further assets.

A review of earmarked reserves was undertaken in March 2016 and the budget head ‘contingency fund’ remains in place for 2016/17 to provide funding for unexpected tasks or projects in the future. Changes in the calculation of council precepts implemented during the 2016/17 period have given rise to a 32% increase in the proportion of council tax demand for the Town Council.

An internal audit has been undertaken with the auditor report being submitted to full council. The annual return report of the council was duly signed on 25th April 2016 and associated paperwork has been submitted to the appointed external auditor.

The Town Council will publicise their audited accounts no later than 30th September 2016 once received back from the external auditor.

Savings made are directed into earmarked reserves which include setting aside amounts each year for future projects such as cemetery burial plot extensions, pathways, cycleway improvements and equipment purchase.

Full details of expenditure and budgets can be obtained by written request under the Freedom of Information Act and the audited accounts can be inspected by appointment with the Town Clerk.

The Town Council, in partnership with Mablethorpe Community Hall and Coastal Community Challenge (Big Local) has secured grant funding to replace the entrance doors at Mablethorpe Community Hall.

The Town Council, in partnership with Lincolnshire County Council has secured grant funding to replace the internal ‘moveable walls’ at Mablethorpe Community Hall.

These schemes will see a vast facility improvements and it is hoped that building use and occupancy will rise accordingly.

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Breakdown of Precept Demands 2014 / 2015 to 2016 / 2016

2016/17 2015/16 2014/15 Administration - Salaries and Associated Overheads 84,905 82,068 81,470 Public Property - Provision and Maintenance of Public Property, Allotments, Maintenance of Burial Grounds, CCTV 149,260 115,835 115,835 Publicity - Public Notices, Advertising, Conferences, Council Newsletter, Town Guides, Illuminations 9,850 4,900 4,700

Section 137 Expenditure & General Power of Competence - Locally Determined Issues, Grants 14,350 9,750 9,750 General - Mayoral Expenditure, Member Allowances, Legal Fees, Other 26,843 20,338 20,338 Total Expenditure 285,208 232,891 232,093

Less Income 38,045 58,095 66,457

Balance to be funded by Local Charge Payers 247,163 174,796 165,636

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5) COUNCILLOR ALLOWANCES

Under the provisions of the Local Authorities (Members Allowances) (England) Regulations 2003; Councillors Allowance for 2015/16 remained at £390.00 per member. This payment is subject to PAYE deductions and is paid monthly following changes to the PAYE system.

The Town Council approved the Mayor’s allowance for Civic Year 2015/16 at the annual meeting in May 2015; this allowance is paid to meet the expenses of office (civic functions & hospitality). This allowance is not subject to PAYE deductions and the Mayor also receives the usual Councillor allowance during his / her year of office.

Name Allowance Expenses Notes £ £ Cllr T Brown 65.00 0.00 *Cllr I Burnett 44.05 0.00 Cllr Mrs J Cook 390.00 0.00 Cllr G Cullen 390.00 (Mayoral Allowance) 2300.00 0.00 Cllr R Dawes 390.00 0.00 Cllr B Dobbs 390.00 0.00 Cllr M Gregory 0.00 0.00 Cllr R Hansford 0.00 0.00 Cllr A Howard 390.00 0.00 Cllr A Mee 346.00 320.20 Approved Travel Cllr D Mellor 390.00 0.00 Cllr Mrs M Morgan 346.00 0.00 Cllr D Morling 346.00 0.00

Cllr S Palmer 390.00 0.00

Cllr Miss H Parkhurst 390.00 0.00 * Cllr K Pinion 390.00 124.20 Approved Travel

*Cllr S Pratley 76.55 0.00 *Cllr P Prince 61.35 0.00 Cllr Mrs D Russel 346.00 0.00 Cllr C Sweeney 346.00 0.00 Cllr J Taylor 0.00 0.00 Cllr C Tebbutt 346.00 0.00 *Cllr B Varnam 61.35 0.00 *Cllr A Veasey 61.35 0.00 *Cllr S Veasey 76.55 0.00 *Cllr I Wild 0.00 0.00 Totals 8,332.20 444.40 8,776.60

*persons denoted were only elected Members until the formation of the 2015/16 Council following the ordinary elections in May 2016.

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6) ATTENDANCE RECORDS

ANNUAL ATTENDANCE RECORD – 2015 / 2016

Name Possible Total Total Attended Total % TC P C & A A Pers TC P C & A A Pers T Brown 13 n/a 6 n/a n/a 19 13 n/a 5 n/a n/a 18 95%

J Cook 13 11 6 n/a n/a 30 11 8 5 n/a n/a 24 80%

G Cullen 13 11 6 5 2 37 11 8 6 4 2 31 84%

R Dawes 13 11 6 n/a n/a 31 13 11 6 n/a n/a 31 100%

B Dobbs 13 11 6 5 2 37 11 11 5 4 2 33 89%

J Carter 5 n/a 2 3 n/a 10 4 n/a 0 1 n/a 5 50% (15.6.15 to 9.11.15) M Gregory 4 n/a 1 1 n/a 6 4 n/a 1 1 n/a 6 100% (from 15.2.16) R 10 10 5 5 n/a 30 10 7 4 5 n/a 26 87% Hansford (from 15.6.15) A Howard 13 n/a 6 5 n/a 24 11 n/a 5 4 n/a 20 83%

A Mee 13 11 n/a 5 2 31 12 7 n/a 5 2 26 84%

D Mellor 13 11 6 5 n/a 35 13 10 5 4 n/a 32 91%

M Morgan 13 n/a 6 n/a n/a 19 13 n/a 6 n/a n/a 19 100%

D Morling 13 11 6 n/a n/a 30 12 11 5 n/a n/a 28 93%

S Palmer 13 11 n/a 5 2 31 10 10 n/a 5 2 27 87%

H 13 n/a 6 5 2 26 12 n/a 5 5 1 23 88% Parkhurst

K Pinion 13 11 n/a 5 n/a 29 13 10 n/a 4 n/a 27 93%

D Russell 13 11 n/a n/a n/a 24 12 8 n/a n/a n/a 20 83%

C 11 10 6 n/a 2 29 10 10 6 n/a 2 28 96% Sweeney 18.4.16 J Taylor 13 11 6 5 2 37 13 10 6 4 2 35 95%

C Tebbutt 13 n/a 6 5 n/a 24 8 n/a 6 2 n/a 16 67%

TC = Town Council P = Planning Committee C & A = Community Amenities Committee A = Administration Committee Pers = Personnel Committee

Possible meetings includes extra ordinary meetings

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7) TRAINING RECORD 2015 /16 Name Training Topic Provider Totals Mrs J Cook CT; P; EA; P; EA LALC/ ELDC/ 2½ Days M&STC G Cullen CT; ChT; P; F Other courses include LALC/ ELDC/ 12½ Days (est) (but are not limited to): Media, Licencing, Planning Policy, Sustainability & Enforcement; Influencing skills; Rural Economy R Dawes CT; CF; P; NHP; EL; B; 1st Aid; RM LALC/ ELDC/ 15½ Days DPI; KL; S; EP; P; CL; EA; CF; B; M&STC EL&P; RR; CM B Dobbs CT; P; DPI; B; P LALC/ ELDC/ 3 Days M&STC M Gregory CT; P; DPI’s LALC/ ELDC/ 1 ½ Days M&STC R Hansford CT; S; P; EL; KL; CT; EA LALC/ ELDC/ 5 Days M&STC A Howard CT; DPI; B; ChT. Other courses LALC/ ELDC/ 14 Days (est) include (but are not limited to): Media, M&STC

Licencing, Planning Policy, Sustainability & Enforcement; Influencing skills; Rural Economy A Mee CT; P; EL; B; DPI; KL; S; EP; P; CL; 14 ½ Days EA; CF; B; RM; EL&P; RR ;PA D Mellor P; CT; P 1½ Days Mrs M Morgan CT LALC ½ Day D Morling CT; P; EL; GW; UC; B; DPI; KL; S; LALC/ ELDC/ 10 Days EP; P; CL; EA; CF; B; ELP; PA; MA M&STC S Palmer P; CT; CF; Other courses include (but LALC/ ELDC/ 18 Days (est) are not limited to): Licencing, Planning M&STC/ LCC Policy, Sustainability & Enforcement; Ms H Parkhurst 1st Aid LCC 1 Day K Pinion FR; GF; DPI; UC; ET; EL;RM; MA; LALC / LCVS 5 Days CM; S; EP; CL Mrs D Russell CT; P; EA; EP 2 ½ Days C Sweeney RM; PA; MA; 1st Aid; B; CF; CM; P; S; 14 Days EP; CL; EA; KL; Bu Mrs J Taylor CF; RM; CT; CM; S; CL; EA; KL; CF 9½ Days

Mr S Fletcher P; NHP; CF; RM; PA; MA; CT; B; Bu; 23 ½ Days VAT; CM; KL; S; CL; FR; GF; DPI, ET; RM; UC; EA; CF; EP; CE; UA; CiLCA Mrs S Archibald EA; Bu; VAT; S; CiLCA 7½ Days *(½ day training is equivalent to 4 hrs) B=Burials Bu= Budgets CL=Charity Law CF=Council Finance ChT= Chairman Training CM= Council Management CT=Councillor Training CE= Community Engagement DPI=DPI’s EP=Emergency Prevention ELP=Employment Law & Pensions EA=External Audit ET= Events Training G=Grants Workshop KL=Key Legislation MA= Managing Assets PA=Play Areas P=Planning RM= Risk Management S=Safeguarding UC=Universal Credit UA= Useable Admin

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8) TIMETABLE OF MEETINGS 2016 / 2017 MAY 2016

Planning Committee Monday 9th 7.00 p.m. Annual Meeting of the Town Council Monday 16th 7.00 p.m. Annual Town Meeting Monday 23rd 7.00 p.m.

JUNE 2016

Planning Committee Monday 6th 7.00 p.m. Administration Committee Monday 13th 7.00 p.m. Town Council Monday 20th 7.00 p.m.

JULY 2016

Planning Committee Monday 4th 7.00 p.m. Informal Town Meeting (Sutton) Monday 11th 7.00 p.m. Town Council Monday 25th 7.00 p.m.

AUGUST 2016

Planning Committee Monday 1st 7.00 p.m.

SEPTEMBER 2016

Planning Committee Monday 5th 7.00 p.m. Administration Committee (1st report budget 2017/18) Monday 12th 7.00 p.m. Town Council Monday 26th 7.00 p.m.

OCTOBER 2016

Planning Committee Monday 3rd 7.00 p.m. Town Council Monday 24th 7.00 p.m.

NOVEMBER 2016

Planning Committee Monday 7th 7.00 p.m. Administration Committee (2nd report budget 2017/18) Monday 14th 7.00 p.m. Town Council (Final budget meeting & set precept) Monday 28th 7.00 p.m.

DECEMBER 2016

Planning Committee Monday 5th 7.00 p.m. Town Council Monday 19th 7.00 p.m.

JANUARY 2017

Planning Committee Monday 9th 7.00 p.m. Town Council Monday 30th 7.00 p.m.

FEBRUARY 2017

Planning Committee Monday 6th 7.00 p.m. Town Council Monday 20th 7.00 p.m.

MARCH 2017

Planning Committee Monday 6th 7.00 p.m. Administration Committee Monday 20th 7.00 p.m. Town Council Monday 27th 7.00 p.m.

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APRIL 2017

Planning Committee Monday 3rd 7.00 p.m. Town Council Monday 24th 7.00 p.m.

MAY 2017

Planning Committee Monday 8th 7.00 p.m. Annual Meeting of the Town Council Monday 15th 7.00 p.m.

Meetings of the Town Council will start with a public forum commencing at 7.00 p.m.

9) CONCLUSION

The Town Council has continued to work hard to ensure ‘best value’ and to make improvements throughout the parish for the benefits of all residents.

The Council will continue to serve you, its community as a ‘Corporate Body’ to the best of its ability during the next 12 months and looks forward to the challenges 2016/17 may present.

Steve Fletcher

Steve Fletcher Town Clerk & RFO

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