Nuachtlitir Samhain 2019
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NOVEMBER 2019 NUACHTLITIR SAMHAIN 2019 FOR NEWS, VIDEOS AND FIXTURES www.gaa.ie Football Hurling Club General By Brendan Minnock, GAA Club Leadership Development Programme IS YOUR CLUB AGM READY? AA Clubs across the country The structure of the club committee are currently preparing for and elected at the AGM should adhere to rule holding their Annual General 7.2 of the Club Constitution. It includes Meeting. Considering the AGM is the officers specifically listed in this rule Gthe most important meeting of the year, and at least five other full members. In every effort should be made to ensure it this sample committee, there are seven • The executive committee shall decide • Nominations to serve on the executive is organised properly. positions other than the ones specifically upon a date, time and place for the committee shall be by any two full listed in rule: meeting (where possible, before the members whose membership fees are The Club AGM and how it is run is governed end of November) paid up to date in accordance with by the Club Constitution & Rules, which can 1. Chairperson • At least 28 days’ notice in writing must Rule 6.2 and who are not suspended or be found at the back of the GAA’s Official 2. Vice-Chairperson be given to full members. disqualified under the Club Constitution Guide (Appendix 5 of the 2019 edition). 3. Treasurer • Invite nominations for positions on the & Rules or the Official Guide. A productive AGM will present members 4. Secretary club executive for the following year • No business shall be transacted at any with an opportunity to review the work 5. Registrar and include a ‘notice of motions’ form. general meeting unless a quorum of of the previous year, elect officers and 6. Coaching & Games Officer • Specify the return date of motions and members is present at the time when executive committee members, consider 7. P.R.O. nominations, which must be at least 21 the meeting proceeds to business. and make submissions on Club and 8. Officer for Irish Language & Culture days before the AGM. Twenty per cent of full members eligible Association policies, and commence 9. Assistant-Treasurer • Documentation should be sent to to vote shall be a quorum at a general planning for the coming season. 10. Assistant-Secretary members at least 10 days before the meeting. With that in mind, the recommended 11. Children’s Officer AGM, including a copy of the agenda, • Only full members are entitled to vote agenda for the AGM is as follows: 12. Insurance Officer a copy of the secretary’s report, a at the AGM 13. Healthy Club Officer copy of financial statements, details • The Chairperson will have the casting (a) Adoption of Standing Orders 14. Players Representative of nominations to the executive vote in the event of a tie, in addition to (b) Minutes of previous Annual General 15. Development Officer committee and a copy of any motions his own vote as a member, except for an Meeting for consideration. election. (c) Consideration of the Annual Report It’s worth noting that the Children’s Officer • A vote shall be decided by a show of submitted by the Secretary and the Officer for Irish Language and And here are some points to assist with the hands, except to decide the result of any (d) Consideration of the Financial Culture are both appointed positions, smooth running of the meeting: contest for any elective position which Statements including the Report of the with the outgoing Executive Committee • Only a full member who has paid his/ should be by secret ballot. Accountant(s) or Auditor(s) recommending people for these two roles. her annual club subscription prior to • Any positions left unfilled, due to (e) The Chairperson’s Address The executive committee should also refer the 31st March in a membership year the lack of nominees or nominees (f) Election of Officers and Members of the to the Club Constitution & Rules in the shall be entitled to be nominated for or withdrawing, shall be filled by the Executive Committee weeks leading up to an AGM, as it specifies elected to any elective office referred to new executive committee, as soon (g) Notices of Motion several procedures including (but not in the Official Guide arising in the same as practical after the Annual General (h) Other Business limited to) the following: membership year. Meeting. Football Hurling Club General ARE YOU SIGNED UP? GAA MEMBERSHIP AND REGISTRATION 2020 s the 2020 season is rapidly CLUB INFORMATION subscriptions online via the mobile app, online payments functionality, you do not approaching, it is time to start This information is essential to enable using a debit or credit card. To enable need to provide this information. planning for the year ahead. In your club, and club officers, to be recorded your members to utilise this functionality, preparation, we are asking Clubs correctly. however, you must first complete steps 3 CLUB COMMUNICATIONS Ato ensure that the data they have on the and 4, as outlined below. Step 5: Teams & coaches Games Management System (formally Step 1: Club Information Defining your club teams and coaches known as Servasport) is as accurate Whilst your club name doesn’t normally If you decide not to enable payments via will enable you to give the appropriate as possible by reviewing your clubs change, it is important that spelling is the mobile phone app, you do not need to people the correct permissions required members and hibernating any members reviewed for accuracy. Please ensure that provide the information requested below. to communicate with member groups. If that have not recently registered or are your club name is spelt correctly, in both you wish to utilise this functionality, you no longer active as members. English and Irish, since this will appear Step 3: Membership categories and fees must first record a list of approved coaches. exactly as entered on the system (including You must provide a membership category, These coaches will then have the ability to Also, to ensure that data protection rights in fixtures, for example). Your club’s crest description and cost for each membership communicate with the members (or their are protected, we would remind you to image, if it exists, should be provided in type that you intend to make available via guardians) in his/her team. review who has administrator privileges the highest quality possible, since this will the mobile app - there are no limits to the to your Club’s information on the Games appear on Teamsheets or in the mobile number of categories you provide. Ensuring Step 6: Communications groups Management System and to add or remove App. Please also ensure that the postal that the fee structure is correct at this point By adding members to communications relevant people as necessary. address and other contact information for will reduce administration time required groups, you will be able to control what the club are up to date. later to make corrections or refunds. information is sent to them. Members Some of your Club Officers may have will have the ability to opt out of these changed at your AGM and it is very Step 2: Club Executive Step 4: Account Details communications groups via the mobile important to ensure that a smooth hand- Please add the membership details of If you are choosing to receive online app – an important legal requirement over process from the out-going to the in- your Club Officers for the 2020 season. payments via the mobile app, you must under GDPR. You will have the ability to set coming officers occurs. This should include This information is important to allow the first set up an online bank account with our up as many groups as you like - such as a any handing over access to any email County Board or National Committees to provider, Stripe. All payments made via the member group per team, a ‘Club Executive’ accounts, the GAA Management System contact the relevant individuals in your app will be received into this Stripe account group, a ‘Raffle Ticket Sellers’ group and an and any relevant documents to the new club (e.g. Club Secretary, Insurance Officer and will automatically be transferrable to ‘All Members’ group, for example. Officer. It is important that any passwords or Children’s Officer). This also acts as an your normal club bank account weekly, or are changed and during this process and historical record of your Club Committee on demand. 2: Membership Renewal that any access to Club information that is for a given year. One individual may occupy As per every season, the 2020 season no longer required is revoked. more than one role and you may add At this stage, you will be required to provide brings the task of renewing membership additional roles, if you wish. some additional information and proof subscriptions within your Club. However, 1: Annual Club Update of identity - such as passport details for this year is slightly different. Membership The Annual Club Update process has been MEMBERSHIPS & ONLINE PAYMENTS your Treasurer. This is to satisfy financial renewal for the 2020 season will be broken down into six steps across three From 2nd December 2019 onwards, regulations, as set out by the Central Bank available from Monday the 2nd December broad categories as follows: members will be able to pay their of Ireland. If you choose not to use the 2019. Accurately recording Club Football Hurling Club General Membership is important to ensure that: Any Member or Officer experiencing Only a Full Member who has paid his annual • Players are registered correctly and any difficulty or issues with the Games Club subscription by the due date set eligible to play Management System should see the help by the Executive Committee of the Club • Players are eligible to benefit from the desk below: (which shall be prior to March 31st) shall Player Injury Fund be eligible to vote at, nominate for, or seek • Members are eligible to partake in https://gmssupport.zendesk.com/hc/ election to the Executive Committee at any Club activities such as voting at the en-gb/categories/360001544240- following General Meeting of the Club in AGM GAA-Management-System the membership year.