Program: LOCAL AUTHORITIES WASTE PREVENTION TRAINING – LAWPreT Agreement n°: 2014-1-EL01-KA202-001557 Output Identification: O4 Output Title: Waste Prevention Guide Derivable O4-2: Waste Prevention Guide Four steps to implement Waste Prevention in my municipality (Draft) Athens – Greece December 2015 Activity Leading Organisation: Ecological Recycling Society (ERS) – Greece www.ecorec.gr Participating Organisations: Znanstveno raziskovalno sredisce Bistra Ptuj – Slovenia www.bistra.si CRE.THI.DEV Creative Thinking Development – Ελλάδα, Σόλωνος 8, Αττική www.crethidev.gr Up To date Training Ltd – Cyprus www.uptodatecy.com Dimos Athinaion – Greece www.cityofathens.gr EGTC EFXINI POLI - SOLIDARCITY NETWORK – Greece www.efxini.gr Reuse and Recycling European Union Social Enterprises – Belgium www.rreuse.org Table of Contents Acronyms Preface Introduction 1. Step I “Learning” 1.1 Materials and Product Data for Prevention implementation 1.1.1 Plastic bag 1.1.2 Food and kitchen waste 1.1.3 Green waste 1.1.4 Plastic bottles 1.1.5 Packaging 1.1.6 Clothing – textiles 1.1.7 Toys 1.1.8 Furniture 1.1.9 Waste of electrical and electronic equipment (WEEE) 1.1.10 Paper waste 1.1.11 Construction and Demolition waste (C&D) 1.1.12 Household hazardous waste 1.1.13 Household items 1.2 Waste prevention in special sites 1.2.1 Green Points (GP) 1.2.2 Schools 1.2.3 Offices 1.2.4 Hotels 1.2.5 Restaurants & catering 1.2.6 Public places of public events 1.3 Prevention through administrative initiatives 1.3.1 Sustainable Public Procurement (SPP) 1.3.2 Pay as You Through (PAYT) 1.3.3 Public Awareness 1.3.4 e-Government 1.3.5 Other Administrative Initiatives 1.4 Prevention Good Practices in international level 1.5 Videos on Waste Prevention 2. Step II “Designing” 2.1 Organizing and preparing the Local Authority 2.1.1 Organizing the LA 2.1.2 Creation of Prevention Team 2.1.3 Information on Prevention 2.2 How much does the waste management cost in my municipality? 2.2.1 Let’s rethink the cost 2.2.2 Each material has its own management costs as waste 2.2.3 How to calculate the management cost of a single material 2.2.4 Information on specific management costs 2.3 Special characteristics of the L.A. 2.3.1 Population 2.3.2 Average age of the population 2.3.3The municipal districts 2.3.4 Density of the population / Building data 2.3.5 Rate of unemployment in the L.A. 2.3.6 Geographic characteristics 2.3.7 Environmental characteristics 2.3.8 Special infrastructures 2.3.9 Environmental awareness level of the citizens 2.3.10 The allies / stakeholders / networking 2.3.11 Communication between the LA and the citizens 2.3.12 Has my LA an urgent problem on waste management? 2.3.13 Table: characteristics of my L.A. 2.4 Waste prevention aims and indicators 2.4.1 Prevention aims 2.4.2 Prevention indicators 2.4.3 Examples on Prevention indicators 3. Step III “Choosing” 3.1 Selection of Prevention thematic fields 3.2 Prevention activities selection criteria 3.3 Final list of Prevention thematic fields and activities and LA’s commitment 4. Step IV “Implementation– Evaluation – Fine tunning” 4.1 STAGE I- Set up an action plan 4.1.1 Setting an overall goal 4.1.2 Defining the activity 4.1.3 Defining the measures 4.1.4 Setting out the internal resources 4.1.5 Identifying and defining the external stakeholders 4.1.6 Communication (How will you communicate the action to the target group?) 4.1.7 Defining a time line 4.1.8 Setting monitoring indicators 4.2 STAGE II – Implementation of the action plan 4.2.1 Implementation of the activity 4.2.2 Monitoring actions 4.2.3 Evaluating the results 4.2.4 Applying the corrective measures 4.3 STAGE III – Repeat for other activities Acronyms LA Local Authority C&D Waste Construction and Demolition Waste WEEE Waste of Electrical and Electronic Equipment SPP Sustainable Public Procurement AI Administrative Initiatives PAYT Pay as You Throw GP Green Points Waste Prevention Guide Vol. II 4 Steps to Implementing Waste Prevention in my Local Authority Preface The Waste Prevention Guide was produced within the framework of the ERASMUS+ project entitled: “LAWPreT - Local Authorities Waste Prevention Training”. This volume Prevention Guide, is the second volume of a single Waste Prevention Guide, addressing local authority (LA) staff members, and together with the first volume provides all the basic information on the Waste Prevention as well as instructions to direct the planning and implementation of prevention actions in LAs. More specifically, the objective of this second volume of the Waste Prevention Guide is to provide Local Authorities’ staff basic knowledge and experience in order to be able to: a) develop a targeted prevention plan for their municipality / community, and b) to implement many of the prevention actions that they will propose. The Waste Prevention Guide (Volumes I and II) provides very useful training material for a long distance 3 week-long seminar, which is also part of LAWPreT project. The long distance seminar gives the opportunity to LA’ staff members to maximize their knowledge and to achieve the aims set-out in this guide. Volume I of the Prevention Guide and the rest of the training and information material can be found on the project website www.waste-prevention.gr The Waste Prevention Guide was tested and discussed in pilot seminars for LA employees, who participated voluntarily, used the Prevention Guide and made comments and suggestions which were very constructive for the finalization of the Guide. We would like to thank all the participants from various municipalities / communities in Greece, Cyprus and Slovenia for their contribution. We would also like to thank the State Scholarships Foundation-ΙKY for funding the project and for the excellent cooperation with the project team. We hope that the Waste Prevention Guide will be a valuable tool for LAs to speed up the procedures for the effective implementation of many prevention activities in Greece, Cyprus and Slovenia, but also in countries within and outside the EU. Dr. Philippos Kyrkitsos Editorial Manager of the Waste Prevention Guide Introduction The Waste Prevention Guide, is the second volume of a single Waste Prevention Guide, addressing local authorities’ (LA) staff members, and together with the first volume provides all the basic information on the Waste Prevention as well as instructions to direct the planning and implementation of prevention actions in LAs. This second volume, gives to LA staff and managers the opportunity: To gain in a relatively short amount of time the basic knowledge about all waste streams and products for which they can develop prevention activities in their local authorities, To gain experience, in the depth and give emphasis where they wish, on good prevention practices in other countries To be able to develop a specific prevention plan that is best-suited to the needs and the abilities of their local authority. To be able to implement many of the prevention activities that they will propose, To be able to monitor and fine tune the prevention activities that they implement. To facilitate LAs staff members and managers, the Prevention Guide consists of four comprehensive steps with the following content: Step I – Learning: This is the most important step; it attempts to fill the big information gap on Prevention, particularly in countries such as Greece and Cyprus. It comprehensively presents: a) the basic knowledge on materials and products, for which prevention activities can be implemented, b) municipal or community sites, that can be used to implement prevention actions, c) the administrative and other measures that a LA may choose, to maximize waste prevention, and d) the best practices, case studies and videos on prevention activities in various countries in order to gain valuable experience. For the most efficient use of the Guide all prevention actions are divided in 24 thematic fields of which 13 concern materials and products, 6 concern sites where prevention actions can take place and the remaining five concern administrative initiatives of local authorities. Step II – Planning: It presents the basic actions that must be done to prepare a Prevention Action Plan in the LA. These actions are a) the creation of a Prevention Team in the LA, b) the assessment of the actual management cost of each material or product, that now ends as waste in order to quantify the economic benefits of prevention, c) the evaluation and the identification of specific characteristics of the LA, which should be taken into account in the selection of prevention actions, and d) the acquisition of knowledge and skills to identify appropriate prevention targets and monitoring indicators, depending on the selected activities. Step III– Selection: In this step, the methodology and criteria that can be used by a LA, to choose the thematic field and the appropriate prevention actions are presented and analyzed, ddepending on its particular characteristics, needs and capabilities. In addition, potentially appropriate prevention actions can be selected from a large database of Good Practices of other countries, from which the final choice for implementation can be made. Step IV– Implementation – Evaluation – fine tuning: This step presents the various stages for the effective implementation of selected prevention actions, the systematic monitoring and the evaluation of implementation as well as ways to redesign and make corrective moves. To maximize the use of time of LA staff members, the material accompanying this Guide is in “interface” form (link) or directly linked with the Platform of the LAWPreT project (www.waste- prevention.gr), or links the User directly to other websites (eg Best Practices or videos).