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1998-07-28 BCC Meeting Minutes

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1998-07-28 BCC Meeting Minutes July 28, 1998 Page 371 MEETING OPENED The Board of County Commissioners met in Commission Chambers on the First Floor, Orange County Administration Center, on Tuesday, July 28, 1998. The following were present: - County Chairman Linda Chapin - Commissioners Bob Freeman, Tom Staley, Mary Johnson, Clarence Hoenstine, Ted Edwards, and Mable Butler - County Administrator Jean Bennett - County Attorney Tom Wilkes - Chief Deputy Comptroller as Clerk Jim Moye - Deputy Clerk Rosilyn Stapleton There being a quorum, the County Chairman called the meeting to order at 9 a.m. For the record, County Chairman Chapin announced a closed session as follows: "The Board of County Commissioners will now move to the side conference room and commence an attorney-client session which will last for approximately 15 minutes. The only topic to be discussed in the session will be the two court cases commonly referred to as the "courthouse construction" cases, and formally known as: Huber Design & Construction, Inc., vs. Orange County and Huber/TDS/P&D/MDI, vs. Orange County. "Those attending the meeting include the following: Board members Linda Chapin, Bob Freeman, Tom Staley, Mary I. Johnson, Clarence Hoenstine, Ted Edwards, Mable Butler, County Administrator Jean Bennett, attorneys Tom Wilkes, Joe Passiatore, Alan Lawson, Deputy Clerk Rosilyn M. Stapleton, Senior Minutes Coordinator for the Clerk's Office Arlene Arbiter, and a court reporter. "No other persons will be allowed to attend the session. "However, for the benefit of our audience both here and on Orange TV, let me add that the entire session will be recorded verbatim by a certified court reporter. No portion of the session will be off the record. The court reporter's notes will be fully July 28, 1998 Page 371 July 28, 1998 Page 372 transcribed, and upon the conclusion of the litigation the transcript will be made part of the public record, fully available for public inspection." After the closed session, County Chairman Chapin announced termination of the attorney-client session and opened the meeting to the public. COUNTY CONSENT AGENDA Action Upon a motion by Commissioner Johnson, seconded by Commissioner Hoenstine, and carried with all members present and voting AYE by voice vote, the Board: - deferred Administrative Support Division Item 1 for discussion (see page 391 for subsequent approval); - corrected Fiscal and Human Resources Division Item 8, policy language, to add the words, "limited to," after "...unused annual/personal leave will be..."; - deleted Utilities Division Item 2; and further, approved the balance of the County Consent Agenda items as follows, including Planning and Community Services Division Addendum 1: County Comptroller 1. Approval to pay Clerk of the Courts' invoices in the total amount of $353,661.63 for services rendered during the month of June 1998 (Administrative/Fiscal Division). 2. Acknowledgment and filing of the follow-up audit of the Special Review of Employees' Gasoline Usage - Animal Services Department (Administrative/Fiscal Division). 3. Acknowledgment and filing of the audit of the Children and Family Services Board of Great Oaks Village (Administrative/ Fiscal Division). 4. Acknowledgment and filing of the follow-up review of the Orange County Medical Examiner's Office Expenditure Fund (Administrative/Fiscal Division). July 28, 1998 Page 372 July 28, 1998 Page 373 5. Approval of the Disposition of Tangible Personal Property: a. Dispose of an asset through trade-in for an allowance toward the purchase of new equipment. b. Donate equipment valued at approximately $1 to Birth, Education, Training, and Acceptance (BETA) in lieu of selling at fair market value. c. Remove and dispose of two fuel tanks at Amory Court. (Property Accounting Department) 6. Approval of the minutes of the July 14, 1998, meeting of the Board of County Commissioners (Comptroller Clerk's Office). 7. Authorize the disbursement of warrants, vouchers, and wire transfers, having been certified that same had not been drawn on overexpended accounts, as follows: - Period from July 9, 1998, to July 15, 1998; total of $6,813,459.10. - Period from July 16, 1998, to July 22, 1998; total of $15,628,046.61. (Finance and Accounting Department) County Sheriff 1. Approval of the contract award of $326,065 from the State of Florida Department of Juvenile Justice for the "Project Impact" program which will provide 137 male/female youths (ages 8-18) with nonsecure custody, care, treatment, and supervision, 24 hours per day, seven days a week (Grants Department). (Contract/Agreement is on file in the office of the Comptroller Clerk of the Board of County Commissioners.) 2. Approval of Amendment 1 to Contract #G7035 (Intensive Community Protection Program) between the State of Florida Department of Juvenile Justice and the Orange County Sheriff's Office which (a) increases the number of youths served; (b) July 28, 1998 Page 373 July 28, 1998 Page 374 provides surveillance precedence, intensive community control, re-entry/aftercare, and special intensive group; (c) increases the payments to the provider; (d) increases the contract amount, and (e) extends the contract to November 30, 1998, to allow evaluation of the program for continued funding (Grants Department). (Amendment to agreement/contract is on file in the office of the Comptroller Clerk of the Board of County Commissioners.) Administrative Support Division 1. Approval and execution by County Chairman to show acceptance of sovereign submerged lands easement and authorization to record instrument in connection with the Eastern Water and Wastewater Transmission System contract: Eastern Water and Wastewater Transmission System Contract 4, District 4 (Real Estate Management Department). (As stated in the above motion, this item was deferred for discussion; see page 391 for subsequent approval.) 2. Approval and execution by County Chairman of notice of reservation and authorization to record instrument in connection with the reservation of road right-of-way over County-owned land: Curry Ford Road (Eastern Beltway to Alafaya Trail), District 3 (Real Estate Management Department). 3. Approval and execution by County Chairman of a lease agreement with renewal options between the George E. Hamlin Revocable Trust and Orange County, Florida: Pittman Street Warehouse, District 6 (Real Estate Management Department). (Agreement is on file in the office of the Comptroller Clerk of the Board of County Commissioners.) 4. Approval and authorization to record instrument in connection with development: Walt Disney World cast recreation facility. Utility Easement, District 1 (Real Estate Management Department). 5. Approval and authorization to record instruments in connection with development: Vineland Avenue Extension, Deeds and July 28, 1998 Page 374 July 28, 1998 Page 375 Special Warranty Deeds, District 1 (Real Estate Management Department). 6. Confirmation of the appointment of County Chairman Linda W. Chapin to the 1998 Value Adjustment Board to replace Commissioner Tom Staley (Agenda Development/General Services Department). Convention Center 1. Confirmation of the County Chairman's appointment of Kathleen P. Canning as Marketing Manager (Division Office). Division of Information Technologies 1. Approval of an amendment to the franchise agreement between Constel Communications and Orange County extending the expiration date of the agreement from August 10, 1998, until March 10, 1999 (Network and Systems Department). (Amendment to agreement is on file in the office of the Comptroller Clerk of the Board of County Commissioners.) Fire Rescue Division 1. Approval of Modification No. 1 to Local Mitigation Strategy Contract No. 98-LM-4H-06-58-011-048 between Orange County and the State of Florida Department of Community Affairs extending the first contract period deliverable date from June 30, 1998, to October 31, 1998. The modification is necessary due to the delay in execution of the original contract (Office of Emergency Management). (Modification to agreement is on file in the office of the Comptroller Clerk of the Board of County Commissioners.) Fiscal and Human Resources Division 1. Approval to award Invitation for Bid Y8-754-PW to the low responsive and responsible bidder, HM2 Constructors & Fabricators, for Lake Jessamine Drive and Chipola Circle sidewalk and stormwater drainage improvements. The total cost is $141,637 ([Highway Construction Department] Purchasing and Contracts Department). July 28, 1998 Page 375 July 28, 1998 Page 376 2. Approval to award Invitation for Bid Y8-770-PW to the low responsive and responsible bidder, Chestnut Fence & Asphalt Paving Company, for Sunrise Boulevard (Susannah Boulevard to Truman Road) paving and drainage improvements. The total cost is $209,244 ([Highway Construction Department] Purchasing and Contracts Department). 3. Approval to award Invitation for Bid Y8-785-CT to the low responsive and responsible bidder, Schuller Contractors, Inc., for Moss Park water main extension. The total cost is $384,238 ([Utilities Engineering] Purchasing and Contracts Department). 4. Approval to award Invitation for Bid Y8-750-BI to the low responsive and responsible bidder, Southland Construction, Inc., for Little Econ Greenway Trail project. The total cost is $1,269,864.23 ([Parks and Recreation Department] Purchasing and Contracts Department). 5. Approval to award a sole-source purchase with Prime Equipment Sales/Rentals for a ReachMaster aerial lift work platform for the Convention Center. The total cost is $149,466
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