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Electoral Area Directors Committee Agenda September 6, 2017; 10:30 AM SLRD Boardroom 1350 Aster Street, Pemberton, BC

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Electoral Area Directors Committee Agenda September 6, 2017; 10:30 AM SLRD Boardroom 1350 Aster Street, Pemberton, BC UPDATED Electoral Area Directors Committee Agenda September 6, 2017; 10:30 AM SLRD Boardroom 1350 Aster Street, Pemberton, BC Item Item of Business and Page Number Page 1. Call to Order We would like to recognize that this meeting is being held on the Traditional Territory of the Líl’wat Nation. 2. Approval of Agenda 3. Electoral Area Directors Committee Closed Meeting THAT the Committee close the meeting to the public under the authority of Section 90(1)() of the Community Charter. 4. Rise & Report from the Electoral Area Directors Committee Closed Meeting 5. Delegation (11:00 AM) 5.1. Brian Frenkel, UBCM Community Representative, Minister's Forest and Range Practices Advisory Council and Community Economic Development Committee (via teleconference) Resolution from the March 15, 2017 SLRD Board meeting. THAT Councillor Brian Frenkel, UBCM Community Representative on the Minister’s Forest and Range Practices Advisory Council and Community Economic Development Committee be invited to an Electoral Area Directors Committee meeting and be asked to provide an update on the issues contained in the Information Report - Forest, Range and Practices Act Letter of Reply. (see also Item 8.3. Information Report - Forest, Range and Practices Act Letter of Reply) 6. Consent Agenda (Voting rule on each item may vary; unanimous vote required) Items appearing on the consent agenda which present a conflict of interest for Committee Members must be removed from the Consent Agenda and considered separately. Any items to be debated or voted against must be removed from the Item Item of Business and Page Number Page Consent Agenda and considered separately. THAT the resolutions set out in the Consent Agenda be approved, and those Consent Agenda items which do not have resolutions related thereto be received. 6.1 Approval and Receipt of Minutes 6.1.1. Electoral Area Directors Committee Meeting Draft 6 - 16 Minutes of July 12, 2017 THAT the Electoral Area Directors Committee Meeting Minutes of July 12, 2017 be approved as circulated. 6.2 Staff Reports & Other Business 6.2.1. August 2017 Select Funds Report 17 - 21 THAT in respect of Area D Select Funds (Cost Centre #2904), the allocation of $368.39 regarding the funding for pathways in the Furry Creek community be returned to the available balance of Area D Select Funds not spent or committed. 6.3 Correspondence for Information 6.3.1. N'Quatqua Youth and Community - Thank You Letter 22 6.3.2. Cody Janczukowski - Thank You Letter 23 7. Business Arising from the Minutes 8. Staff Reports and Other Business (Unweighted All Vote, except as noted) 8.1. CAO Verbal Update • Building Reports - Timing 8.2. Direction Request - McGillivray Pass Trail Meeting 24 - 47 THAT the meeting notes from the McGillivray Pass Trail Government and Stakeholder Meeting held on August 22, 2017 be received, forwarded to the meeting attendees and made available to the public. The Squamish-Lillooet Regional District Board to provide direction on further action with respect to the McGillivray Pass Trail. 8.3. Information Report - Forest, Range and Practices Act Letter of 48 - 61 Reply Resolution from the March 15, 2017 SLRD Board meeting. THAT the Information Report - Forest, Range and Practices Act Letter of Reply be brought back to an Electoral Area Directors Page 2 of 90 Item Item of Business and Page Number Page Committee meeting after the provincial election in May 2017 to determine a response to Minister Thomson’s letter dated May 19, 2016 attached to the staff report. 8.4. Direction Request - Electoral Area Priorities and Aspirational 62 - 67 Strategic Plans The Electoral Area Directors to review, make comment on and prioritize, if desired, the draft Electoral Area Priorities and Aspirational Strategic Plans spreadsheet. 9. Director's Reports 9.1. Village of Cache Creek Fire Relief Fund (Director Macri) 68 Funding of $5,000 from Electoral Area B Select Funds to go to the Village of Cache Creek Fire Relief fund. 9.2. Fishing At Furry Creek (Director Rainbow) 69 - 70 Funding of $250 from Electoral Area D Select Funds for room rental at the Furry Creek Golf Club for a meeting to discuss the current and future fishing seasons at Furry Creek. 9.3. Pinecrest Lake (Director Rainbow) 71 - 73 THAT it be recommended to the Regional Board: THAT up to $25,000 be granted to the Pinecrest Lake Stewardship Society from Electoral Area D Gas Tax Community Works Funds, Electoral Area D Amenity Funds or Electoral Area D Select Funds to assist with remediation work on Pinecrest Lake, specifically: 1. Cover an anticipated overrun of $10,000 on excavating costs. 2. Pay for remediation of the beach areas that will be disturbed by heavy equipment doing the excavating. This will include smaller machinery and purchase of sand. 3. Allow for a small contingency should any other unanticipated expenses occur. 9.4. Britannia Beach Community Dock (Director Rainbow) 74 - 75 THAT $1,000 be granted from Electoral Area D Select Funds to the Britannia Beach Community Association to go towards the cost of a grant writer to apply for funding to implement improvements to the Britannia Beach Community dock. THAT it be recommended to the Regional Board: THAT the Squamish-Lillooet Regional District (SLRD) support the Page 3 of 90 Item Item of Business and Page Number Page Britannia Beach Community Association's application to the Province for a longer term tenancy of the Britannia Beach Community Dock upon the expiration of the current tenancy in 2020, and that such support state that the SLRD has been and will continue to work with the Britannia Beach community regarding the Britannia Beach Community Dock. 9.5. Britannia Beach Volunteer Fire Department Deputy Fire Chief 76 George McLaren (Director Rainbow) $300 from the Area D Appreciation Fund (Select Funds) will be granted towards a memoriam for Britannia Beach Volunteer Fire Department Deputy Fire Chief George McLaren. 9.6. Jack Webster Bridge (Director Rainbow) 77 - 78 THAT the Jack Webster Bridge report be received and referred to the Board. 10. Correspondence for Action 10.1. Invitation to Lower Stl'atl'imx Tribal Council's Fourth Annual 79 - 82 Golf Tournament An invitation from the Lower Stl’atl’imx Tribal Council (LSTC) to participate in LSTC's Fourth Annual Golf Tournament at the Meadows Golf Course in Pemberton on Friday, September 8, 2017. Proceeds from this tournament will go towards furthering the training and capacity development to the LSTC's five member nations: Samahquam, Skatin, X'a'xtsa, Lil'wat and N'Quatqua. 10.2. Letter from Thompson-Nicola Regional District - TNRD 50th 83 Anniversary Time Capsule Referred to the Electoral Area A and Area B Directors from the August 23, 2017 Board meeting The Thompson-Nicola Regional District (TNRD) requests that the SLRD consider contributing an item that represents Electoral Area A and Electoral Area B of the SLRD (as Part of the Thompson Regional Hospital District) in 2017 that can be included in the TNRD 50th Anniversary time capsule that will be buried at the TNRD offices during the TNRD's 50th Anniversary sealing ceremony on November 24, 2017. 10.3. Request for Funding - Road Works Regarding Furry Creek 84 Access The Furry Creek Community Association requests funding of $1,100 from Electoral Area D Select Funds for maintenance road works on the access road to the Furry Creek recycling and garden waste site. 10.4. Letter from BC Hydro - Portable Generator for Gold Bridge 85 Referred from June 14, 2017 EAD Committee meeting Page 4 of 90 Item Item of Business and Page Number Page THAT the Letter from BC Hydro - Portable Generator for Gold Bridge be deferred to the September 6, 2017 Electoral Area Directors Committee meeting. 10.5. Request for Funding - Birken Fire Protection Society - Fire 86 Response Truck The Birken Fire Protection Society requests funding of up to $45,000 from Electoral Area C Amenity Funds for the replacement of their 1991 Ford Crew Cab to a 2016 Ford Crew Cab F350 Super Duty Long Box, to be used for fire response. 10.6. Request for Funding - Lillooet Pound Dogs - 24th Annual Arts 87 and Craft Fair Extravaganza The Lillooet Pound Dogs request a contribution of $5,000 from Electoral Area B Select Funds to cover costs of their 24th Annual Arts and Craft Fair Extravaganza on Sunday, November 19, 2017 to raise funds for the medical needs of dogs and cats. 10.7. Request for Funding - Pemberton Lions Club - Pemberton Barn 88 Dance 2017 The Pemberton Lions Club requests $1,500 from Electoral Area C Select Funds to match the Village of Pemberton's sponsorship of the Pemberton Barn Dance, an event raising funds for community projects such as the One Mile Lake dog beach and surrounding trails. 11. Decision on Additional Late Business (2/3 majority vote) THAT the late items be considered at this meeting. 12. Late Business 12.1. Director's Report - Paving in Seton - Collins Road (Director 89 Macri) 12.2. Director's Report - Anderson Lake Dock Signage (Director 90 Mack) Allocate up to $2,000 from Area C Select Funds to cover cost of materials and staff time for improved Anderson Lake Dock signage at D'Arcy. 13. Director's Notice of Motion 14. Adjournment THAT the meeting be adjourned. Page 5 of 90 Electoral Area Directors Committee Meeting Draft Minutes of ... Electoral Area Directors Committee Minutes July 12, 2017; 10:30 AM SLRD Boardroom 1350 Aster Street, Pemberton, BC In Attendance: Committee: R. Mack, Chair (Area C); D. Demare, Vice-Chair (Area A); M. Macri (Area B – via teleconference); T. Rainbow (Area D); J. Crompton (SLRD Board Chair) Staff: L. Flynn, CAO (Deputy Corporate Officer); K.
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