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RFQ for West Side Design-Build Project

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RFQ for West Side Design-Build Project San Juan Unified School District Facilities Accounting & Purchasing Department 5320 Hemlock Street, Room 1 Sacramento, CA 95841 October 31, 2017 Request for Qualifications #18-115 Design-Build Services For Concessions, Restroom, and Ticket Booth Projects at Five Campuses (Bella Vista, Casa Roble, Encina Preparatory, Mira Loma, and Rio Americano High Schools) SAN JUAN UNIFIED SCHOOL DISTRICT 5320 Hemlock Street, Room 14, Sacramento, CA 95841 Page 1 of 12 Request for Qualifications Design-Build Construction Services San Juan Unified School District I. INTRODUCTION The Board of Education of the San Juan Unified School District (“SJUSD” or “District”) is inviting interested Design- Builders to submit a Statement of Qualification (“SOQ”) for the purpose of pre-qualifying as prospective Design- Build proposers for design and construction of new Concessions, Restrooms, and Ticket Booths at Five Campuses (the “Project”), located at: Bella Vista High School, 8301 Madison Ave, Fair Oaks, CA 95628 Casa Roble High School, 9151 Oak Ave, Orangevale, CA 95662 Encina High School, 1400 Bell Street, Sacramento, CA 95825 Mira Loma High School, 4000 Edison Ave, Sacramento, CA 95821 Rio Americano High School, 4540 American River Drive, Sacramento, CA 95864 This Request for Qualifications (“RFQ”) is the first of a two-step process to select a Design-Builder for the Project. First, all interested design-builders (“Respondents”) must submit an SOQ on the form and in the format provided by the District. After the SOQs have been evaluated, the District will select/short-list up to three of the highest rated Respondents, with two alternates, to receive a Request for Proposals (“RFP”). Second, the District will evaluate the Proposals submitted in response to the RFP to identify the successful Design-Builder to whom the design-build contract for the Project will be awarded based on a determination of which Proposal provides the best value to the District for the Project. A more detailed description of the selection process is set forth in Section VII below. The District reserves the right to find any SOQ that is incomplete or otherwise fails to respond to all requirements of this RFQ non-responsive, and to give it no further consideration. The District also reserves the right to request clarification and/or additional information from any Respondent. Except as provided, communication with the District, including without limitation its Selection Committee or any Board member, with regard to the substance of the RFQ or any SOQ is prohibited. Neither this RFQ nor the identification of qualified Respondents for any purpose creates any obligation whatsoever, either express or implied, for the District to award any contract. The selection of a Design-Builder is subject to approval by the District’s Board of Education (“Board”). II. PROJECT DESCRIPTION The project consists of construction at five (5) sites – Bella Vista, Casa Roble, Encina, Mira Loma, and Rio Americano High Schools, and includes, but is not limited to: demolition/grading at new building locations, the replacement and improvement of infrastructure and drainage systems as needed, access compliance upgrades to site and building components as required by DSA, construction of ticket booths, construction of concession/restroom buildings. One (1) SOQ and Proposal for all sites will be submitted per DB Entity. The District will be awarding to one (1) DB Entity. At time of award, a contract will be awarded for each site. The design and construction for the Project shall adhere to the District’s Facilities Master Plans’ Guiding Principles for design, which are included with the design standards attached hereto as Exhibit D. The expected contract cost for each project site is estimated to be $500,000. The contract duration is approximately 15 months and will be established in the RFP. Liquidated damages will apply to late completion, and the amount of the liquidated damages will be set in the RFP. Page 2 of 12 The Design-Builder is required to hold a California Contractor’s License, Class B, which is current, valid and in good standing with the California Contractor’s State License Board, and is required to be registered with the Department of Industrial Relations (“DIR”) pursuant to Labor Code section 1725.5. The Architect and Principal Engineers are required to be licensed in the State of California and in good standing. The District has engaged The DLR Group as its architectural firm to assist in the development of design criteria specific to the Project, preliminary plans, building layouts, and/or other development criteria. Accordingly, The DLR Group shall not be eligible to participate with any Respondent. Any Respondent proposing The DLR Group, or any individual affiliated with The DLR Group, as part of its design team shall not be selected for submittal of a Proposal. See also Exhibit E, identifying other conflict-of-interest prohibitions on participating as part of a Respondent. III. SCOPE OF DESIGN-BUILDER’S WORK The Design-Builder will be responsible for all design, permitting, agency (including, without limitation, Division of the State Architect [“DSA”]) review and approval, construction and agency (including DSA) close-out of the Project, in accordance with the design criteria to be provided by the District. Such services shall include, without limitation: • Provide project management of Design-Builder’s work activities from design to permitting and agency approvals through completion of construction and close-out, including DSA final close-out. The District will pay all agency fees. • Provide full design and engineering services (including, without limitation, geotechnical and survey services) necessary to complete the design and secure approval of all agencies, including, without limitation, DSA, for the Project and in accordance with the District’s Facilities Master Plans’ Guiding Principles for design and the design standards. Design services generally required are evaluation of the site and of the design criteria documents and other Project-related information; preparation of a preliminary schedule and preliminary estimate; coordinating and obtaining all planning permits; preparing design development documents, including supporting the District’s design review process, attending design review meetings and resolving review comments to the satisfaction of the District; preparing construction documents; securing design approval of DSA and other agencies; and performing work necessary to prepare and submit an acceptable Guaranteed Maximum Price (“GMP”) proposal. • Provide accurate and timely estimates of Project costs, as will be described in the Design-Build Agreement. • Develop the Guaranteed Maximum Price (“GMP”), in conjunction with the District, for the Project, as will be set forth in the RFP and Design-Build Agreement, and provide a commitment to the GMP. Such work will include some or all of the following, without limitation, design completion, value engineering, detailed cost estimating (including variables and options in order to meet the District’s budget), development of the different trades’ scopes of work, bidding, and preparation of a GMP proposal. A minimum of three bids is expected for each trade, except that, for work to be performed by the Design-Builder or any prequalified subcontractor listed in the Proposal, the Design-Builder shall submit sufficient information to establish that its price is competitive and reasonable for the area. A minimum participation of 20% of the construction cost from local (within District boundaries) subcontractors and suppliers is encouraged. The Design- Builder will review bids received and identify associated “zip codes” for location of business address and business owner home address. Refer to Exhibit A (District’s boundaries and associated zip codes). • Provide all construction work necessary to complete the improvements. Construction services generally required are execution of subcontracts; provide on-site support and logistics, including but not limited to temporary construction office trailers and equipment; supervise and direct the work; ensure a safe project/site; participate in project meetings; manage the construction costs (ensure costs allocated to construction contingency have entitlement and meet the contract requirements prior to submission to the District Representative); coordinate the work with the different subcontractors in an efficient manner; update the monthly construction schedule; coordinate equipment start-up and acceptance testing; training; prepare record construction documents; and close-out of the project. The campus and general site vicinity is expected to be occupied during the construction phase. • Provide construction planning, phasing and scheduling during design and through construction completion. Page 3 of 12 • Develop and maintain a Project schedule that incorporates all tasks and approvals of all involved parties necessary to complete the Project within the contract durations. • Provide preconstruction and construction quality assurance. The Design-Builder will be required to use the District’s MIS online software (Autodesk Constructware) for all Contract Administration responsibilities. Design-Builder will be responsible for the Internet connectivity on site. IV. CRITICAL DATES A. Submittal Due Dates: Respondents shall submit SOQs in the format specified in Section VII below, which shall include the form attached hereto as Exhibit B. Each shall be submitted in a sealed envelope or box identifying
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