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Board of Education Prairie South Schools BOARD OF EDUCATION AUGUST 11, 2015 11:00 a.m. – 4:00 p.m. Central Office, 1075 9th Avenue NW, Moose Jaw AGENDA 1. Board Planning Session (10:00 – 11:00 a.m.) 1.1. Permission to Sell Thatcher Drive 1.2. Friends of the Gravelbourg Convent/Town of Gravelbourg Correspondence 1.3. Local Improvement Tax – City of Moose Jaw 1.4. Joint School – Moose Jaw South Hill 2. Call to Order 3. Adoption of the Agenda 4. Adoption of Minutes 5. Decision and Discussion Items 5.1. Main and Thatcher Transportation Improvements (Discussion) 5.2. Joint Board Meeting with Holy Trinity Catholic School Division Board of Education on 24 November 2015 (Discussion) 5.3. Audit Involvement Memorandum – Provincial Auditor of Saskatchewan (Discussion) 5.4. Capital Funding Agreement – Gravelbourg (Decision) 5.5. Disposal of Records (Decision) 5.6. Monthly Reports (Decision) 5.6.1. Substitute Usage Report 5.6.2. Tender Report 5.6.3. Incidents of Concern 6. Delegations and Presentations 6.1. Jackie McLean (11:45 a.m.) 7. Committee Reports 7.1. Standing Committees 7.1.1. Higher Literacy and Achievement 7.1.2. Equitable Opportunities 7.1.3. Smooth Transitions 7.1.4. Strong System-Wide Accountability and Governance 7.1.5. Advocacy and Networking 7.1.6. Rural Catchment and Transportation 7.1.7. Urban Possibilities …Board Meeting Agenda – August 11, 2015 Page 1 of 2 8. Information Items 8.1. Inquiry from June 2, 2015 Can the voting boundaries for Prairie South elections reflect the catchment areas in rural areas? - Kessler 8.2. Preventative Maintenance Renewal Plan Approval 8.3. Student Scholarship Recipients 8.4. Report on School Board Chairs Meeting – 27 May 2015 9. Celebration Items 10. Identification of Items for Next Meeting Agenda 10.1. Notice of Motions 10.2. Inquiries 11. Meeting Review 12. Adjournment …Board Meeting Agenda – August 11, 2015 Page 2 of 2 MINUTES OF THE REGULAR BOARD MEETING OF THE PRAIRIE SOUTH SCHOOL DIVISION NO. 210 BOARD OF EDUCATION held at the Prince of Wales Centre, 201 – 3rd Avenue West, Assiniboia, Saskatchewan on JUNE 2, 2015 at 11:00 a.m. Attendance: Mr. R. Bachmann; Dr. S. Davidson; Mr. T. McLeod; Mr. J. Radwanski; Mr. B. Swanson; Ms. G. Wilson; Mr. L. Young; T. Baldwin, Director of Education; B. Girardin, Superintendent of Business and Operations; R. Boughen, Superintendent of Human Resources; L. Meyer, Superintendent of Learning; B. Compton, Superintendent of School Operations; D. Huschi, Superintendent of School Operations; K. Novak, Superintendent of School Operations; D. Briggs, Communications Co-ordinator; H. Boese, Executive Assistant Regrets: Mr. D. Crabbe, Trustee; Mr. R. Gleim, Trustee; Mr. A. Kessler, Trustee Motions: 06/02/15 – 2366 That the meeting be called to order at 11:12 a.m. Carried - Davidson 06/02/15 – 2367 That the Board adopt the agenda as presented. Carried - Wilson 06/02/15 – 2368 That the Board adopt the Minutes of the regular meeting Carried of May 5, 2015 as presented. - Bachmann 06/02/15 – 2369 That the Board approve the 2016-2019 Preventative Carried Maintenance Renewal plan as presented which will start the Ministry process for grant funding for the upcoming year. - Bachmann 06/02/15 – 2370 That the Board make funds for Eyebrow SCC School Carried Entrance Project available until August 31, 2016. - Radwanski 06/02/15 – 2371 That the Board approve the disposal of records at or past Carried their retention listed on the attached schedule by transfer to the Saskatchewan Archives or by shredding. - McLeod 06/02/15 – 2372 That the Board approve the transfer of parcel 103602686 Carried in the Village of Limerick to the Village of Limerick and that the Board also approve the transfer of parcel 104861291 in the RM of Eyebrow to the Kinney’s who have been paying taxes on the land. - Young Prairie South SD No. 210 Board Minutes, June 2, 2015 page 2 That the Board break for lunch at 12:02 p.m. That the Board reconvene at 1:29 p.m. 06/02/15 – 2373 That the Catchment Area Applications from the Rural Carried Catchment Committee be approved. - Swanson 06/02/15 – 2374 That the Board assign the Rural Catchment Committee to Carried review the Caronport Elementary Catchment area and that this be done during the 2015-16 school year using the following process: 1. Lindale and Caronport Elementary. 2. The Committee gathers data from residents with preschool to grade 7 children living in the rural area surrounding Caronport. 3. The Committee conducts public consultation at Caronport Elementary School. AND The following principles will be used for the Caronport Catchment review and any future catchment reviews: 1. The best interests of the students will be considered. 2. Shrink the Lindale catchment area wherever possible. This is due to the large population at Lindale and long distances travelled leading to early pick-up and late drop-off times. 3. No forced school moves once a student is in kindergarten. 4. Adjustments to catchment areas will be cost neutral. 5. Eliminate dual catchment zones when possible. - Kessler 06/02/15 – 2375 That the Board set the mileage rate at $0.48 per km for Carried the 2015/16 fiscal year. - Bachmann 06/02/15 – 2376 That reimbursement for meal expenses not covered by Carried registration fees, the School Division or otherwise provided, be set at the following rates, without receipts: • Breakfast $10.00 • Lunch $15.00 • Supper $20.00 - Bachmann Prairie South SD No. 210 Board Minutes, June 2, 2015 page 3 06/02/15 – 2377 That reimbursement for parking be set at the rate of up to Carried $5.00 per day without receipts. - Bachmann 06/02/15 – 2378 That reimbursement for the accommodation expenses be Carried set at the following rates: • Actual, reasonable costs, supported by receipts, or • $35.00 per night for accommodation in a private residence outside of home location (no receipts required). - Bachmann 06/02/15 – 2379 That the meeting rooms at the 9th Avenue Office be Carried named as follows, in order of the legacy school divisions from largest to smallest: Moose Jaw, Thunder Creek, Red Coat Trail, Golden Plains, Borderland. - Kessler 06/02/15 – 2380 That Board motion 05/05/15-2361 be lifted from the Carried table. - Young 06/02/15 – 2381 Motion 05/05/15-2361: Carried That the schedule of Board Meetings and Planning Sessions be amended to include an August Board Meeting and that the September Board Meeting be delayed one week. - Swanson 06/02/15 – 2382 That the Board adopt Board Policy 2 (Updated June 2, Carried 2015) and direct that it replace the current policy in the Board Policy Handbook. - Young 06/02/15 – 2383 That the Board receive the Administrative Procedures as Carried presented. - Wilson 06/02/15 – 2384 That the Board approve the schedule of Regular Board Carried Meeting dates and Planning Meeting dates for the 2015- 16 year as presented. - Kessler 06/02/15 – 2385 That the Smooth Transitions Committee engage in a Carried review of Prekindergarten and Early Learning programming in Prairie South Schools during the 2015- 2016 school year. Prairie South SD No. 210 Board Minutes, June 2, 2015 page 4 AND THAT the Equitable Opportunities Committee engage in a review of recruitment and retention practices for school-based administrators in Prairie South Schools during the 2015-2016 school year. AND THAT the Advocacy and Networking Committee continue with the staff engagement focus from the 2014- 2015 school year in the 2015-2016 school year. - McLeod 06/02/15 – 2386 That the Board receive and file the the monthly reports as Carried presented. - Swanson 06/02/15 – 2387 That the Board receive and file the 3rd Quarter Carried Accountability Report. - Swanson 06/02/15 – 2388 That the Board receive and file the Communications Carried Accountability Report. - Swanson 06/02/15 – 2389 That the Board receive and file the School Community Carried Council Accountability Report and that a copy be sent to each SCC Chairperson. - Swanson 06/02/15 – 2390 That the Board receive and file the Grade 8-9 Transition Carried Accountability Report. - McLeod 06/02/15 – 2391 That the Board approve the mural to be put on the Tabled to outside wall of Central Collegiate’s Gymansium. August Board - Swanson Meeting Administration to provide more information regarding the mural location, content and maintenance and bring back to the Board at the August 11 Board Meeting. 06/02/15 – 2392 That the request from the Deak family be denied. Carried - Swanson Prairie South SD No. 210 Board Minutes, June 2, 2015 page 5 Committee Reports Standing Committees: Higher Literacy & Achievement • No report given. Next meeting for June 19 will be rescheduled. Date to be determined. Equitable Opportunities • Marketing pamphlet will be distributed throughout our communities. If you have any updates, please let Barb know. • Prairie South was awarded $12,000 worth of free construction equipment through a grant. Smooth Transitions • Committee met on May 26 • Reviewed the Grade 8-9 Accountability Report that was presented at today’s meeting. • Reviewed Prek numbers and busing requests. Reviewed process. • Next meeting is scheduled for August 11. Strong System-Wide Accountability and Governance • Reviewed the SCC and 3rd Quarter Business Accountability Reports that were presented at today’s meeting. • Discussed the major capital projects submission to the Ministry and a motion was made to change our submissions at today’s meeting. Advocacy and Networking • CUPE Engagement Session on May 12 that discussed attendance support program, the employee recognition and awards process, the staff survey follow-up activities regarding PD for next year. • Some items on the agenda to discuss in the next month or two that will be presented at the August meeting Rural Catchment and Transportation • Two items from today’s meeting were discussed: catchment area transportation requests and Caronport Elementary School catchment area.
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