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General Committee Agenda

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General Committee Agenda Corporation of the City of Cambridge General Committee Meeting No. 3 - 18 Historic City Hall - 46 Dickson Street Tuesday, March 6, 2018 7:00 p.m. AGENDA Meeting Called to Order Disclosure of Interest Presentations 1. Karen Accursi, Traffic Engineering Technologist, re: Crossing Guard Appreciation Day 2018 2. James Etienne, City Engineer & Ron Scheckenberger, AMEC Foster Wheeler, re: item 6, Riverside Dam Class Environmental Assessment – Study Completion Delegations 1. Carol Thorman, re: item 6, Riverside Dam Class Environmental Assessment – Study Completion 2. John Mitchell, re: item 6, Riverside Dam Class Environmental Assessment – Study Completion 3. Christine Rier, re: item 6, Riverside Dam Class Environmental Assessment – Study Completion 4. Kristine Dearlove, re: item 6, Riverside Dam Class Environmental Assessment – Study Completion 5. Allan Hilborn, re: item 6, Riverside Dam Class Environmental Assessment – Study Completion 6. Pat Kirby, re: item 6, Riverside Dam Class Environmental Assessment – Study Completion 7. Connie Perchaluk, re: item 6, Riverside Dam Class Environmental Assessment – Study Completion 1 8. Christiane Sadeler, Waterloo Region Crime Prevention Council, re: Crime in Downtown Areas 9. Matthew Piggott, Community CarShare, re: item 7, Potential Sale of Community CarShare to a For-Profit Corporation Consent Procedure THAT all items listed under the heading of Public Consent Agenda for Tuesday, March 6, 2018, Public Meeting Agenda be adopted as recommended. Items # 1. Cambridge Farmers’ Market Advisory Committee – Thursday, December 14, 2017 2. Service Agreement with the Cambridge Chamber of Commerce for the Visitor Information Centre 3. Conestoga College Accelerated Funding Request 4. Enhanced BRP Funding -- 60 Main Street (former Right House) 5. True North Conference Sponsorship 8. Build a Better Neighbourhood Program NOTE: General Committee Members, if you wish an item to be pulled from the Public Consent Agenda, please notify the City Clerk so the item can be listed on the Other Business Memo for tonight's meeting to be dealt with separately by General Committee. You will also have the opportunity to pull an item at the Meeting. Minutes of Advisory Committee Meetings 1. Cambridge Farmers’ Market Advisory Committee PP. 7 - 10 Thursday, December 14, 2017 Recommendation - That the Committee recommend to City Council: THAT the minutes of the Cambridge Farmers’ Market Advisory Committee Meeting held on Thursday, December 14, 2017, be approved. 2 Presentation and Consideration of Reports Office of the City Manager 2. Service Agreement with the Cambridge Chamber of Commerce PP. 11 - 38 for the Visitor Information Centre Recommendation – That the Committee recommend to City Council: THAT report number 18-004 OCM, re: Service Agreement with the Cambridge Chamber of Commerce for the Visitor Information Centre services – be approved; AND THAT City Council authorize the Mayor and Clerk to execute the Service Agreement with the Cambridge Chamber of Commerce for the provision of visitor information and services at 750 Hespeler Road (the Visitor lnformation Centre) for a three year and seven month period from June 1, 2017 to December 31, 2020 with a further renewal of an additional three year term (January 1, 2020 to December 31, 2023), subject to the terms and conditions as set out in the agreement attached to this report as Appendix “A”; AND THAT funding in the amount of $ 415,426.83 plus HST to be paid in equal monthly payments for the period of June 1, 2017 to December 31, 2018 be approved; AND THAT funding in the amount of $266,310.48 plus HST to be paid in equal monthly payments for the period of January 1, 2019 to December 31, 2019 be approved; AND THAT funding in the amount of $270,305.16 plus HST to be paid in equal monthly payments for the period of January 1, 2020 to December 31, 2020 be approved; AND FURTHER THAT the payments outlined in the Service Agreement continue to be funded from the tax levy. 3 3. Conestoga College Accelerated Funding Request PP. 39 - 44 Recommendation – That the Committee recommend to City Council: THAT Report No. 18-007 (OCM), re: Conestoga College Accelerated Funding Request – be approved; AND THAT Council direct staff to release the remaining $400,000 of the previously approved funding commitment to Conestoga College for the Grand Innovations Technology Centre project; AND THAT the funding be provided by the Industrial Development Reserve Fund; AND FURTHER THAT the funding be repaid to the Industrial Development Reserve Fund from the increase in municipal taxes resulting from the overall Gaslight District development project. 4. Enhanced BRP Funding – 60 Main Street (former Right House) PP. 45 - 48 Recommendation – That the Committee recommend to City Council: THAT report 18-006(OCM), re: Enhanced BRP Funding – 60 Main Street (former Right House) – be approved; AND THAT Council approve a Building Revitalization Program (BRP) grant of $111,426 from the BRP Reserve Fund and interest-free loan of $206,935 from the Industrial Reserve Fund with a three (3) year term based on a total fundable amount of $318,361 to partially cover the cost of exterior renovations to the former Right House building located at 60 Main Street; AND THAT this enhanced funding be available upon Council approval; AND FURTHER THAT the work approved under this enhanced incentive be completed by December 31, 2019. 4 5. True North Conference Sponsorship PP. 49 - 54 Recommendation – That the Committee recommend to City Council: THAT Report No. 18-008 (OCM), re: True North Conference Sponsorship – be approved; AND THAT the City provides funding support of $15,000 to be funded from the Industrial Development Reserve. Community Development Department 6. Riverside Dam Class Environmental Assessment PP. 55 - 132 – Study Completion Recommendation – That the Committee recommend to City Council: THAT Report 18-016 (CD), re: the Riverside Dam Class Environmental Assessment – be approved; AND THAT Council authorizes Staff to finalize the Class Environmental Assessment Project File including authorization for staff to post the Notice of Study Completion for the 30-day review period; AND FURTHER THAT Council approve of initiating the Detailed Design of the Preferred Alternative in 2018, if there are no requests for a Part II review received by the Minister of Environment and Climate Change. 7. Potential Sale of Community CarShare to a For-Profit Corporation PP. 133 - 140 Recommendation – That the Committee recommend to City Council: THAT report 18-032(CD), re: the Potential Sale of Community CarShare to a For- Profit Corporation – be approved; AND THAT Council authorize staff to negotiate with VRTUCAR to continue a carsharing service in the City of Cambridge in order to encourage a carsharing culture in the City of Cambridge; 5 AND FURTHER THAT the Mayor and City Clerk be authorized to execute the negotiated agreements, subject to the satisfaction of the City Solicitor, the Manager of Transportation, and subject to available funding from the Transit Supportive Strategy. 8. Build a Better Neighbourhood Program PP. 141 - 150 Recommendation – That the Committee recommend to City Council: THAT Report 18-019(CD), re: Build a Better Neighbourhood Program – be approved; AND THAT Council approve the implementation of the Build a Better Neighbourhood Program as outlined in Report 18-019(CD); AND FURTHER THAT Council approve the implementation of a Neighbourhood Matching Grant. Correspondence Unfinished Business Non-Jurisdictional Items Notice of Motion Council Updates Close of Meeting 6 ITEM #1 7 8 9 10 ITEM #2 To: GENERAL COMMITTEE Meeting Date: 03/06/18 Subject: Service Agreement with the Report No: 18-004 OCM Cambridge Chamber of Commerce for the Visitor Information Centre From: James Goodram, Director of File No: LO4- LE Economic Development RECOMMENDATION(S) THAT report number 18-004 OCM, re: Service Agreement with the Cambridge Chamber of Commerce for the Visitor Information Centre services be received; AND THAT City Council authorize the Mayor and Clerk to execute the Service Agreement with the Cambridge Chamber of Commerce for the provision of visitor information and services at 750 Hespeler Road (the Visitor lnformation Centre) for a three year and seven month period from June 1, 2017 to December 31, 2020 with a further renewal of an additional three year term (January 1, 2020 to December 31, 2023), subject to the terms and conditions as set out in the agreement attached to this report as Appendix “A”. AND THAT funding in the amount of $ 415,426.83 plus HST to be paid in equal monthly payments for the period of June 1, 2017 to December 31, 2018 be approved, AND THAT funding in the amount of $266,310.48 plus HST to be paid in equal monthly payments for the period of January 1, 2019 to December 31, 2019 be approved, AND THAT funding in the amount of $270,305.16 plus HST to be paid in equal monthly payments for the period of January 1, 2020 to December 31, 2020 be approved, AND FURTHER THAT the payments outlined in the Service Agreement continue to be funded from the tax levy. 11 EXECUTIVE SUMMARY Purpose • To obtain Council approval for execution of a Service Agreement with the Cambridge Chamber of Commerce to provide a Visitor Information Centre and staffing at 750 Hespeler Road. • The current Service Agreement with the Cambridge Chamber of Commerce expired May 31, 2017 and a modification of this Service Agreement was prepared and has been accepted and executed by the Cambridge Chamber of Commerce. • Staff is requesting Council’s authorization for the Mayor and Clerk to execute the Service agreement which will cover the period of June 1, 2017 to December 31, 2023. Key Findings • This report outlines the major terms and conditions of the Service Agreement. Financial Implications • The financial impact will total $952,042.47 for June 1, 2017 to December 31, 2020, and further funding is to be determined for one three-year renewal with the same terms and conditions, with funding to be sourced from the Tax Levy.
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