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Agenda Public Session Regular Board Meeting of Tuesday, January 19, 2021 6:00 p.m. Remotely - via Teams AGENDA PUBLIC SESSION A. OPENING A.1 Opening Prayer A.2 National Anthem B. ROLL CALL C. AMENDMENT TO AND APPROVAL OF AGENDA D. DECLARATION OF PECUNIARY INTEREST E. CHAIR’S REPORT F. DIRECTOR’S REPORT Annex “1”, page 3 G. CATHOLIC STUDENT TRUSTEE’S REPORT H. PRESENTATIONS/DELEGATIONS Public Health Unit update (Dr. Paul & Dr. Paula - Medical H.1 Annex “2”, page 4 Officers of Health) I. APPROVAL OF MINUTES I.1 Minutes of the Regular Board Meeting held on December 15, Annex “3”, Page 5 e 2020 J. COMMITTEE REPORTS K. TRUSTEE MOTIONS Regular Board Meeting of January 19, 2021 Agenda Page 2 K.1 Items for Action from Previous Meeting K.2 New Action Items K.2.1 Approval of the Cheque Register of December 2020 Annex “4”, Page 13 L. INFORMATION ITEMS L.1 CDSBEO L.1.1 Highlights of the Board Meeting of December 15, Annex “5”, Page 24 2020 L.1.2 Request for Tender – PM-21-024 Annex “6”, Page 27 Parking Lot Project Sacred Heart Catholic School, Cornwall L.1.3 Request for Proposal – PM-21-013 Annex “7”, Page 28 Environmental Engineering Services Hazardous Building Material Assessments L.1.4 COVID Update M. FUTURE AGENDA ITEMS N. CLOSING PRAYER O. ADJOURNMENT ANNEX “1” M E M O R A N D U M TO: Board of Trustees FROM: John Cameron, Director of Education DATE: January 13, 2021 SUBJECT: Director’s Report for January 19, 2021 At our Board Meeting of January 19, 2021, I will be providing information on upcoming Board/Committee meetings as well as other relevant information. Recommendation: “That the Board receive as information, the Director’s Report of January 19, 2021.” Learning and Growing Together in Christ M E M O R A N D U M TO: Board of Trustees FROM: John Cameron, Director of Education DATE: January 13, 2021 SUBJECT: Public Health – COVID-19 _____________________________________________________________________________ At the public session of the Board Meeting on January 19, 2021, Dr. Paul Roumeliotis, Medical Officer of Health for the Eastern Ontario Health Unit, and Dr. Paula Stewart, Medical Officer of Health for the Leeds, Grenville & Lanark District Health Unit, will share a virtual presentation on the current COVID-19 situation. Recommendation: “That the Board receive as information, the public health report on COVID-19. Learning and Growing Together in Christ ANNEX "3" MINUTES OF THE REGULAR BOARD MEETING HELD ON TUESDAY, DECEMBER 15, 2020 Greg McNally Board Room, Kemptville And Remotely – via TEAMS PUBLIC SESSION A. OPENING Meeting was called to order at 6.25 p.m. A.1 Opening Prayer A.2 National Anthem B. ROLL CALL B.1 Board Members Present: Todd Lalonde, Chair Sue Wilson, Vice-Chair Jennifer Cooney Ron Eamer (via Teams) Brent Laton Karen McAllister Robin Reil Kennah Delage, Catholic Student Trustee (via Teams) Julia Vo, Associate Student Trustee (via Teams) B.2 Senior Board Officials Present: John Cameron, Director of Education Bonnie Norton, Associate Director of Education Brent Bovaird, Superintendent of School Effectiveness Natalie Cameron, Superintendent of School Effectiveness Norma McDonald, Superintendent of School Effectiveness B.3 Recorder: Kate McPhee, Executive Secretary Minutes of the Regular Board Meeting December 15, 2020 Page 2 B.4 Others: Amber LaBerge, Communications Officer Heather Gerber, Principal of Special Education Paul Mantha, Principal of Religious & Family Life Education Nancy McIntyre, Principal of Curriculum Ashley Hutchinson, Manager of Finance James Proulx, Manager of ICT Nicole Proulx, Manager of HR (via Teams) Trudy Scott, CUPE (via Teams) Rhonda Peterson, CUPE (via Teams) B.5 Media: Nil. C. APPROVAL OF AGENDA 20 – 12 – 171 REIL-COONEY “That the Board approve the agenda of the Regular Board Meeting of December 15, 2020, as presented.” Carried. D. DECLARATION OF PECUNIARY INTEREST - Nil E. CHAIR’S REPORT Chair Lalonde, on behalf of his fellow trustees, praised the Director and his Administrative Team, as well as all board staff, no matter their role. He thanked Executive Council for encouraging and cultivating a positive attitude and thanked all board staff for everything they do with and for the kids. Chair Lalonde offered Christmas wishes to ‘stay positive and test negative’. F. DIRECTOR’S REPORT Director Cameron thanked the Board of Trustees and offered appreciation to all board staff – executive council, principals, administrators, teachers, and support staff - for the tremendous work that they have been doing all year. Trustees were then treated to a gift from our students in the form of a Christmas video, which was put together by teacher Gilles Levac. Following the video, the Director wished everyone a Merry Christmas and shared information on upcoming Meetings/Events: Minutes of the Regular Board Meeting December 15, 2020 Page 3 Date Meeting Location Time December 15, 2020 Board Office, Kemptville Regular Board Meeting Public 6:00 p.m. and via Teams December 21, 2020 Christmas break – January 1, 2021 January 5, 2021 Board Office, Kemptville Regular Board Meeting Public 6:00 p.m. and via Teams January 19, 2021 Board Office, Kemptville Regular Board Meeting Public 6:00 p.m. and via Teams Special Education Advisory January 27, 2021 Via Teams 6:00 p.m. Committee Meeting February 15, 2021 Family Day Parent Involvement February 17, 2021 Committee – Guest Speaker Via Teams 6:00 – 8:00 p.m. Dr. Jean Clinton Special Education Advisory February 24, 2021 Via Teams 6:00 p.m. Committee Meeting March 15-19, 2021 March break Special Education Advisory March 24, 2021 Via Teams 6:00 p.m. Committee Meeting 20 –12-172 REIL - WILSON “That the Board receive as information, the Director’s Report of December 15, 2020.” Carried. G. CATHOLIC STUDENT TRUSTEES’ REPORT Student Trustee Delage reported that teachers, staff, and student council members have been working to produce exciting new games and resources to help students feel safe and more Minutes of the Regular Board Meeting December 15, 2020 Page 4 normal in their new environments. Teachers have helped the students to stay positive, despite tough times. Schools have participated in fundraising activities such as dress down days to raise money for their communities. Student councils continue to connect through virtual means and recently enjoyed a presentation on Equity and Inclusion. Ms. Delage offered Christmas blessing on behalf of the entire student body. H. PRESENTATIONS/DELEGATIONS H.1 CDSBEO Multi-Year Strategic Plan, 2020-2025 Superintendent Bovaird introduced our three system principals – Heather Gerber, Nancy McIntyre, and Paul Mantha – to provide information on our new multi-year Strategic Plan for 2020-2025. The new plan is based on the Board’s mission to educate the heart, mind, body, and soul of all students and is anchored by four tenets – believing, protecting, learning, and nurturing. Principal Mantha explained that the believing tenet focuses on our belief in living and teaching our Catholic faith through Catholic traditions and practices as we build community partnerships and foster positive perceptions of Catholic education. Principal McIntyre outlined how the learning tenet reflects the need for learning experiences to be real-world, authentic, and differentiated as well as representative of cultural perspectives and understanding, Principal Gerber relayed how the protecting tenet promotes actions to ensure the protection of God’s creation - to act wisely, to care for ourselves and each other and to live in an environmentally ethical way. The nurturing tenet prioritizes equity and inclusion and creating responsive and engaging learning environments for all students. The new strategic plan has been created with information from the Board Improvement Plan for Student Achievement and in consultation with our school communities, staff, parishes, families, and other stakeholders. The strategic plan reflects a board which is like no other. 20 –12-173 McALLISTER - LATON “That the Board receive, as information, the presentation on the CDSBEO Multi-Year Strategic Plan, 2020-2025.” Carried. H.2 Revised Financial Estimates for the Fiscal Period September 1, 2020 to August 31, 2021 Minutes of the Regular Board Meeting December 15, 2020 Page 5 Manager of Finance, Ashley Hutchinson presented the revised financial estimates for the 2020-2021 year which include actual enrolment and staffing as at October 31, 2020. This is a balanced and compliant budget but a significant amount of the board’s funding is driven by enrolment and there has been a slight decrease of .8% from the original estimates. The Ministry of Education has provided school boards with enrolment stabilization funding in light of enrolment declines related to COVID-19; however, it is important to note that 130 elementary and 12 secondary students have opted for home schooling rather than remote learning which has also affected our total enrolment and the total funding we received. Interim reports will be provided in February and May and the final financial statements will be presented to the Board in November 2021. 20 –12-174 McALLISTER - REIL “That the Board receive, as information, the presentation on the Revised Financial Estimates covering the fiscal period September 1, 2020 to August 31, 2021.” Carried. H.3 CDSBEO Schools’ Community Goodwill during COVID-19 Principal of Religious & Family Life Education Paul Mantha presented a delightful video that highlighted the many examples of community outreach that have been occurring throughout the board since the beginning of the pandemic. Principal Mantha thanked the Trustees for making a big difference and for the wonderful work that they are doing. 20 –12-175 COONEY-WILSON “That the Board receive, as information, the presentation on Schools’ Community Goodwill during COVID-19.” Carried. I. APPROVAL OF MINUTES I.1 Minutes of the Regular Board Meeting held on November 17, 2020. Minutes of the Regular Board Meeting December 15, 2020 Page 6 20 – 12-176 LATON-WILSON “That the Board approve the minutes of the Regular Board Meeting held on November 17, 2020, as presented.” Carried.
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