HILDREN’S SERVICES COUNCIL MEMBERS: DATE: March 14, 2014 Robin Bartleman, Chair Board Member Broward County Public Schools TO: Council Members
Kim Gorsuch, Vice Chair Community Development FROM: Cindy Arenberg Seltzer, President/CEO Administrator, Circuit 17 Department of Children & Families th
SUBJECT: Information for March 20 Council Meeting Emilio Benitez. Secretary Governor Appointee
Dr. Paula Thaqi, Immediate Past Chair th Director Enclosed is the information packet for the March 20 Council meeting, Broward County Health Department which will start at 9:30am and be held in the CSC Board Room.
Judge Martin R. Dishowitz Judicial Member Our Roundtable for this meeting will be a follow-up to last month’s panel on the Youth Risk Behavior Survey results, where Members inquired as Sue N. Gunzburger to HIV/STD risks for Broward youth. Representatives from the Florida Broward County Commission Department of Health-Broward will present those statistics. Tara R. Philipp Governor Appointee As you go through the items in your information packet, please feel free Robert W. Runcie to email ([email protected]) or call me (954-377-1674 or 954- Superintendent 649-8420) if you have any questions. Broward County Public Schools
Maria M. Schneider Have a nice weekend! Governor Appointee
Ana M. Valladares Governor Appointee
Vacant Governor Appointee
STAFF
Cindy J. Arenberg Seltzer President/CEO
LEGAL COUNSEL
John Milledge
Garry Johnson
6600 West Commercial Boulevard • Lauderhill, Florida 33319 • Phone 954-377-1000 • Fax 954-377-1683 www.cscbroward.org
Broward County Children’s Services Council Monthly Meeting 6600 W. Commercial Blvd. Lauderhill, FL 33319 March 20 , 2014 9:30 a.m. MEETING AGENDA
ONLY THE AGENDA WILL BE AVAILABLE FOR GUESTS AT THE MEETING; YOU MAY VISIT WWW.CSCBROWARD.ORG FOR THE COMPLETE MEETING INFORMATION PACKET
I. Call to Order Robin Bartleman, Chair
II. Roll Call Amy Jacques, Special Assistant to President/CEO
III. Chair’s Comments Robin Bartleman, Chair a. Approve February 20, 2014, Council Minutes (Tab 1) b. Council Vacancy Update c. April Meeting Quorum Confirmation
IV. President’s Report Cindy Arenberg Seltzer, President/CEO a. Good of the Order (Tab 2) b. FYI - FCC Update (Tab 3) c. FYI - Ballot Initiative Update (Tab 4)
V. CPO Report Karen Swartzbaugh Ghezzi, CPO a. Approve Transfer of Allocation from Goal 4.1.1 to Goal 3.1.5 and Approve RLI Award and SunServe Contract (Tab 5) b. Approve Bridge Funding for Transitioning 21st CCLC High Schools (Tab 6) c. Approve PBS Interim Report and Grant Application to A. D. Henderson Foundation (Tab 7) d. Conceptual Approval of Russell Life Skills Leveraged Funds Request (Tab 8) e. Approve 21st CCLC MOU with School Board (Tab 9) f. Approve School Board Data Sharing Agreement (Tab 10) g. Approve Provider Contract Adjustments (Tab 11) 1. Healthy Mothers-Healthy Babies (HMHB) 2. First Baptist Church Piney Grove 3. Department of Health (DOH) h. FYI – Kinship Providers Update (Tab 12)
VI. RAP Report Dr. Sue Gallagher, Director a. Approve Procuring a Data Consultant (Tab 13) b. FYI – 21st CCLC Formative Evaluation Report (Tab 14) c. FYI –WPBT KidVision DVDs Outcomes (Tab 15)
VII. COO Report Monti Larsen, COO a. Approve PCG Contract Extension (Tab 16) b. Approve Interim Financial Statements and Budget Amendments for February 2014 (Tab 17) c. Approve Invoices, P.O.s & Contracts (Tab 18)
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VIII. PAOD Report Sandra Bernard-Bastien, COO a. Approve Sponsorship of “In a Nerdel Minute” PSAs (Tab 19) b. Approve Additional Funding for NCJW for Summer Healthy Food Boxes (Tab 20) c. FYI – Website Update (Tab 21) d. FYI – Fort Lauderdale Strikers Partnership (Tab 22) e. FYI – YMCA Youth In Government Program (Tab 23) f. FYI – Community Event Calendar (Tab 24) g. FYI – Legislative Update (Tab 25)
IX. Agency Capacity Committee Report (Tab 26) Ana Valladares, Committee Chair
X. Public Comment Robin Bartleman, Chair
XI. Council Member Roundtable Broward Youth and HIV/STD Patrick H. Jenkins, M.P.H. Epidemiology Program Manager Florida Department of Health - Broward
Renee Podolsky, MBA Community Health Director Florida Department of Health - Broward
XII. For Your Information (Tab 27) a. Funders Forum Minutes b. SNAC Minutes c. CSB Minutes d. CSC In The News e. Correspondence f. Attendance Report
NEXT MEETING DATE: April 17, 2014 @ 9:30am If you require any auxiliary aids for communication or other special accommodations, please contact Derek Tillman at (954) 377-1149 or [email protected] at least one week in advance so that proper arrangements can be made.
Broward County Children’s Services Council Monthly Meeting 6600 West Commercial Blvd., Lauderhill, FL 33319 March 20 , 2014 9:30 a.m. MEETING AGENDA ADDENDUM
V. CPO Report Karen Swartzbaugh Ghezzi, CPO i. Accept Termination of MDEI Youth FORCE and EITC Contracts and Approve Transition of Services and Budgets (Tab 12a)
3/19/14 Tab 1
CHILDREN’S SERVICES COUNCIL OF BROWARD COUNTY 6600 W. Commercial Blvd. Lauderhill, FL 33319
Minutes February 20, 2014 9:30 A.M.
Members in Attendance: School Board Member Robin Bartleman; Judge Martin R. Dishowitz; DCF Circuit 17 Community Development Administrator Kim Gorsuch; Broward County Commissioner Sue Gunzburger; Governor Appointee Tara R. Philipp; School Superintendent Robert W. Runcie; Governor Appointee Maria Schneider; Health Department Director Paula Thaqi, M.D.; Governor Appointee Ana Valladares
Counsel Present: Garry Johnson, Esq.
Members Absent: Governor Appointee Emilio Benitez
Staff in Attendance: Cindy Arenberg Seltzer, President/CEO; Monti Larsen; Karen Swartzbaugh Ghezzi; Audrey Stang; Sandra Bernard-Bastien; Sue Gallagher; Marlando Christie; Amy Jacques; Andrew Leone; Angie Michel; Arnold “JB” Baptiste; Beverly Sanders; Catherine Baez; Christine Klima; Cynthia Reynoso; Ellis Chapman; Gregory Orr; Jocelin Eubanks; John Jeyasingh; Kathleen Campbell; Katrina Louis; Meg Wallace; Melissa Soza; Melissa Stanley; Monique Finlay; Nancy Cohn; Piper Roth; Silvia Beebe; Travis Johnson
Guests in Attendance: Attached
Agenda:
I. Call to Order: Chair Robin Bartleman called the meeting to order at 9:30 A.M.
II. Roll Call: The roll was called and a quorum was established.
III. Chair’s Comments:
a) Council Minutes:
ACTION: Commissioner Gunzburger made a motion to approve the January 16, 2014, Council Minutes, as presented. The motion was seconded by Judge Dishowitz and passed with no opposing votes.
b) Council Vacancy Update:
The County Commission sent three names to the Governor for consideration. According to statute, the Governor has 45 days to make an appointment.
c) State of the CSC:
Ms. Bartleman referenced the Chair’s letter in the CSC Annual Report.
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IV. President’s Report:
a) Good of the Order:
Ms. Arenberg Seltzer announced that on February 27th the CSC will be honored by Florida’s Children First with a Children’s Advocate Award. Council members were invited to attend. She also noted that CSC will honored again on May 1st by 2-1-1.
Members were also invited to attend the Non-Profit Academy Awards on February 28th, where the inaugural CSC Collective Impact for Youth Award will be presented.
Ms. Arenberg Seltzer highlighted her recent speaking engagements in the community. She will be discussing the work of the CSC in the upcoming weeks with the boards of HANDY, Hispanic Unity, ARC Broward, and 2-1-1. She noted that a Power Point giving an overview of the work of the CSC would be available to Council members for community presentations and could be tailored for specific speaking engagements. Interested Members were encouraged to contact Ms. Bernard-Bastien.
Ms. Arenberg Seltzer noted that Ms. Swartzbaugh Ghezzi had been invited to meet with representatives from the U.S. Department of Education to discuss topics related to 21st Century Community Learning Centers (21st CCLC) while at the Beyond School Hours Conference in Atlanta.
The CSC Online Learning Center (OLC) has been revised and re-introduced into the community as a system free of charge, with unlimited capacity. Ms. Arenberg Seltzer noted that the new system has been well received in the community. She thanked CSC Training Specialist Roxanne Smith for her efforts in implementing the changes to make the OLC work better for the community.
The updated CSC Funded Program Directory was distributed to Members. Ms. Arenberg Seltzer point out that the Directory was targeted more toward professional staff to help with linkages and connections for their clients. Council members should let Ms. Arenberg Seltzer know if they desire additional copies.
Ms. Arenberg Seltzer gave a brief legislative overview, highlighting proposed increases in funding for Early Care and Education (ECE), with some money earmarked for quality and some for increasing access. She noted that Education Committee Chair Rep. H. Marlene O’Toole has been a good advocate for services and really understands ECE and its connection to future educational success. Ms. Arenberg Seltzer also highlighted proposed legislation requiring Special Districts to register lobbyists, noting that it is being closely followed for any impact on CSC Broward and that she will work with Counsel to respond appropriately if the legislation becomes law. Current CSC Broward Bylaws contain a ban on any lobbying of CSC Broward.
b) Revised Ballot Language:
ACTION: Commissioner Gunzburger made a motion to approve the revised language for the CSC ballot initiative, as presented. The motion was seconded by Ms. Schneider and passed with no opposing votes.
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c) Data Sharing Collaborative:
Ms. Arenberg Seltzer referred Members to the data sharing collaborative meeting minutes contained within the information packet, noting that there are corrections to be made on page two so that it reads, “The Department of Health is trying to ensure that any person living with HIV/AIDS is linked to care and retained in care.”
Ms. Bartleman congratulated Dr. Thaqi on the celebration of 125 years of public health in Broward County.
V. CPO Report:
a) Community Reconstruction Housing Corporation Leveraged Funds Request:
b) Boys and Girls Club Leveraged Funds Request:
ACTION: Commissioner Gunzburger made a motion to approve the proposed Community Reconstruction Housing Corporation leveraged funds request for year- round Rites of Passage Program, as well as the Boys and Girls Club leveraged funds request for additional summer-only program sites. The motion was seconded by Ms. Valladares and passed with no opposing votes.
c) One Community Partnership (OCP) SAMHSA Grant Expansion:
ACTION: Ms. Gorsuch made a motion for conceptual approval of partnership and in-kind match for SAMHSA’s planning grant for expansion of community mental health services, as presented. The motion was seconded by Dr. Thaqi and passed with no opposing votes.
d) RLI Update:
Ms. Swartzbaugh Ghezzi updated the Council on the RLI (Request for Letters of Interest) that closed in February, noting that only one proposal was submitted, by SunServe, and that it is responsive to the procurement instrument. The contract will be brought to the Council for approval at the March meeting. She explained that the RLI was in response to the Council’s allocation of $30,000 to address the needs of LGBTQ (Lesbian, Gay, Bisexual, Transgender, and Questioning) youth. The RLI sought proposals to develop clinical expertise, to provide training for those providing services to the LGBTQ population, and to create a facilitators’ tool kit on best practice strategies working with LGBTQ youth. Pending Council approval, the program will start April 1st. Dr. Thaqi reiterated that the Council had previously identified that as an important need in the community, and she thought it was important for the Council to fund smaller, community- based, niche organizations.
e) Family Central PAT Program Performance:
Ms. Swartzbaugh Ghezzi noted that outcomes for Family Central’s PAT Program had been deferred from November in order to verify data. She referred Members to the meeting information packet for an update on the program.
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f) Fatherhood Initiative:
Ms. Swartzbaugh Ghezzi noted that the fatherhood initiative is a leveraged partnership with the Jim Moran Foundation. Ms. Bartleman suggested that the program participants be connected with the School Board’s technical center programs and other similar technical training resources in the community. Ms. Swartzbaugh Ghezzi agreed to look into those possible connections and give an update at the May Budget Retreat.
VI. RAP Report:
a) Guardian Ad Litem Feedback Survey:
Dr. Gallagher highlighted an upcoming survey of both adult volunteers and youth in the Guardian Ad Litem program to provide feedback on what is working, what is not working, and suggestions for improvement. This will be the first of a bi-annual survey of approximately 700 Guardian Ad Litem volunteers. The information will be used to guide the work of relevant Children’s Strategic Plan committees.
b) Follow-Up to Performance Measure Question:
Dr. Gallagher referred Members to the corresponding information in the meeting information packet.
VII. Finance Committee Report:
Ms. Valladares gave a brief summary of the Finance Committee meeting, noting that the CSC received a clean audit with no findings. She congratulated Ms. Larsen and her staff on a successful audit.
Ms. Beila Sherman, Director at Marcum (CSC Auditors), highlighted required communications and required changes in accounting policies. She noted that the audit had no issues and no findings, and that CSC has an excellent finance team.
ACTION: Commissioner Gunzburger made a motion to accept the Auditor’s Report for Fiscal Year Ending September 30, 2013, and approve the final CAFR for Fiscal Year Ending September 30, 2013, as presented. The motion was seconded by Ms. Schneider and passed with no opposing votes.
VIII. COO Report:
a) Interim Financial Statements for January 2014:
ACTION: Commissioner Gunzburger made a motion to approve the Financial Statements for Period Ending January 31, 2014, as presented. The motion was seconded by Ms. Schneider and passed with no opposing votes.
b) Invoices, P.O.s & Contracts:
ACTION: Ms. Valladares made a motion to approve the monthly/annual purchases, as presented. The motion was seconded by Commissioner Gunzburger and passed with no opposing votes.
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Ms. Bartleman requested that the membership request for the Pembroke Pines/Miramar Chamber of Commerce, which had previously been rejected by the Council, be brought back for Council reconsideration. Dr. Thaqi agreed that if the Council was going to be a member of one Chamber, they should be a member of all.
IX. MIS Report:
a) MIS Infrastructure Upgrade:
ACTION: Ms. Schneider made a motion to purchase Dell Server and approve WeSucceed to install, develop and implement SharePoint, as presented. The motion was seconded by Commissioner Gunzburger and passed with no opposing votes.
b) Enhancements for STAR System for 21st CCLC and LEAP High Programs:
ACTION: Commissioner Gunzburger made a motion to approve enhancements for the STAR System for 21st CCLC and LEAP High Programs, as presented. The motion was seconded by Dr. Thaqi and passed with no opposing votes.
X. PAOD Report:
a) Community Education Update:
Mr. Gary Bitner, Bitner Goodman, gave a brief summary on communication and outreach efforts during the past couple of months, as well as the new look for the CSC website. In order to stay connected to the community and its needs, he felt all CSC staff should participate in two community events each year. He also encouraged Council members to attend community events whenever possible. Staff agreed to include an event calendar in the Members’ meeting information packets each month and to circulate a Members’ sign-up sheet for events during the monthly meeting.
b) Media-Buy Plan Expenditures:
Ms. Bernard-Bastien reviewed each item in the media-buy plan.
ACTION: Commissioner Gunzburger made a motion to approve expenditures related to the proposed media-buy plan, as presented. The motion was seconded by Ms. Gorsuch and passed with no opposing votes. [Judge Dishowitz was not in the room for the vote.]
c) Sponsorship Support for Advice Straight Up:
Ms. Bernard-Bastien gave a brief description of a capacity building partnership with the Urban League of Broward County and the Jim Moran Institute for Global Entrepreneurship to provide local corporate and nonprofit leaders with access to nationally-recognized experts who will share their experiences and insights. The CSC will partner with them to provide a hands-on innovation workshop for CSC-funded agencies and members of the Agency Capacity Building Committee.
ACTION: Ms. Valladares made a motion to approve sponsorship support of Urban League Innovation Training, as presented. The motion was seconded by Ms. 5
Gorsuch and passed with no opposing votes and one abstention from Mr. Runcie, who submitted the attached voting conflict form.
d) Prosperity Campaign Update:
Ms. Bernard-Bastien referred Members to the information in their meeting packet.
XI. Special Needs Advisory Coalition Report (SNAC):
Ms. Bartleman highlighted the recent SNAC meeting, noting that the Coalition finalized its legislative agenda.
XII. Public Comment:
There was none.
XIII. Council Members’ Roundtable:
Dr. Sue Gallagher (CSC), Adrian Hernandez (Broward County Public Schools), Sebrina James (Broward County Public Schools), and Renee Podolsky (Florida Department of Health) presented on the results of the Youth Risk Behavior Survey (YRBS), which is a national survey developed by the Centers for Disease Control and Prevention (CDC) and administered every other year to high school students by the School District. 2013 was the first year the survey was administered to Broward middle school students, as well. The survey measures risky behaviors and is completed by the students.
Ms. Valladares requested that the data surrounding the issue of suicide be shared with FISP and 2-1-1.
Some of the data on sexual behaviors prompted Members to inquire as to statistics on youth sexual health, which was not included in the Survey. Ms. Podolsky and Dr. Thaqi indicated that the Health Department had those statistics and that they would be able to present on the HIV/STD risks to youth in the community at a future Roundtable.
XIV. Adjournment:
The meeting adjourned at 11:28 A.M.
Emilio Benitez, Secretary
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ATTACHMENT 1
MEETING ATTENDEES
*denotes speaker
Name Organization Keith London Individual Ceil Albert Pembroke Pines Police Department Kerry-Ann Royes YMCA Rick Asnani Cornerstone Solutions Gary Bitner* Bitner Goodman Beila Sherman* Marcum LLP Di Maharaj Boys & Girls Club of Broward County Renee Podolsky* Department of Health Broward Sharon Schwartz Soref Jewish Community Center Nancy Tillman Soref Jewish Community Center Mathes Guice Community Reconstruction Wendy Salomon Family Central Sebrina James* Broward Schools Paula Pearson-Tucker Fore Life Inc. Brian Quail Boys & Girls Club of Broward County Alica Brown Urban League of Broward County Julie Welch Public Willie Johnson Community Reconstruction Jennifer Kovach The Jim Moran Institute Linda Raybin Broward County Elisha Hendricks Pembroke Pines Police Department Ruth Roman Lynch Charter Schools of Excellence Jana' Gray-Williams Serenity Family & Children Services Adrián Hernández* Broward County Public Schools
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Tab 2
Cindy,
Each year we hold a breakfast honoring community partners that have significantly impacted the success and advancement of 2-1-1 Broward, and this year we’d like to honor Children’s Services Council as one of our six partners. It would be our honor to publicly recognize CSC for supporting 2-1-1 and for all the good you do for the community as a whole. We hope you’ll accept and will join us at the breakfast on May 1 at Signature Grand (more details to follow).
Sheila ______Sheila J. Smith, President/CEO
Hello Cindy,
Congratulations, The Heart Gallery of Broward and its Board of Directors would like to honor you at our next event, Spring for Kids, to be held on May 13 at Truluck's in Fort Lauderdale. The event will be held from approximately 5:30 to 7:00 pm and we wanted to confirm your availability and acceptance. We look forward to your response on or before next Tuesday, April 11th.
Additional details will be provided in the coming weeks.
For Our Children,
Yvette DuBose
Executive Director
Heart Gallery of Broward www.heartgalleryofbroward.org
Tab 3
February 2014
Council Corner February Activity Highlights
Florida Chamber Foundation's Education Summit
The Council is a long-standing member of the Board of Trustees for the Florida Chamber Foundation. The Council contributed to the development of one of the Foundation's cornerstone projects the Six Pillars - a framework that identifies the critical factors determining Florida's future.
The Council was approached by leadership of the Foundation to assist in the planning of a summit to highlight two of the six described pillars: Talent Supply & Education and Civic & Governance Systems. The Council's expertise is being drawn from to help the Foundation and partners answer one of Florida's most pressing questions: How do we prepare our youngest children for jobs and innovations that may not yet exist?
In February, the Council participated in a planning committee meeting for the now scheduled Education Summit on May 20th in Palm Beach. With our work and influence on Grade Level Reading, we have focused the summit on the GLR framework and have secured Ralph Smith, Senior Vice President of Annie E. Casey Foundation and Director of the GLR National Campaign, to be a featured speaker for the event. The Education Summit will provide meaningful opportunities to share the work and worth of our CSCs with members of the business community. As we well know, the research is clear that children who cannot master reading skills by third grade represent more than three- fifths of those who eventually drop out of high school or fail to graduate on time. This is four times the rate for children with proficient third grade reading skills.
We have the opportunity to join education, business and thought leaders as we discuss how important early education is to a child's future success. Register today for the Chamber Foundation's Education Summit as we discuss how to develop the learner of tomorrow. Register by clicking here. Legislative Committee Week
The Council was actively involved in final three committee weeks held in February. During this span of time, several developments occurred including the filing of HB 917 by Rep. Gayle Harrell (R-Port St. Lucie) for presumptive eligibility for the KidCare program. Further, a bill that would allow children of legal immigrants, who have lived in the US less than five years, to be eligible for KidCare passed unanimously on February 11th by the House Health Innovation Subcommittee. Agency staff have estimated that if passed, health coverge would be extended to a total of 25,555 children in Florida. On the early learning front, the House Education Committee conducted a second workshop on a committee early learning bill HB 7069. The bill addresses early learning health and safety standards, licensing, and renames the School Readiness prgram as the Child Care and Development program. Finally, child welfare system reform continued to be a topic of much interest with several discussions on potential changes to the system. Included in discussions: requiring the Secretary of DCF to appoint an Assistant Secretary for Child Welfare, requiring DCF to conduct specified investigations using critical incident rapid response teams, and many changes related to the accountability of the system. These issues and many more will be closely monitored as the 2014 legislative session kicks off on March 4th.
*Note: Please remember to mark your calendars for the standing legislative briefing conference calls to continue during session.
Helios Education Foundation Event
On February 6-8, the Council was invited to attend the Early Childhood Assessment Convening sponsored by Helios, USF, and the ELC of Hillsborough held in Tampa. The Council joined an array of Florida early learning leaders including our very own Children's Board of Hillsborough County Executive Director Kelley Parris, DOE's Office of Early Learning Executive Director Shan Goff, and Nemours Bright Start Executive Director Laura Bailet. National experts from several fields led the group in discussions focused on the challenges and solutions associated with assessment practice and policy. Rich discussions included topics of screening, assessment, evaluation, progress monitoring, and professional development. This was a great opportunity to brainstorm with colleagues as well as work closely with leaders from within the Helios Education Foundation on system components that have meaningful impact on positive child outcomes.
Early Learning Legislative Fly-In
The Council was among select early learning experts asked to support and help organize a legislative event coordinated by FACCM held on February 10th and 11th held in Tallahassee. Over the two-day event, the group met with several legislative members to discuss early learning and early childhood priorities including: Speaker Weatherford, President Gaetz, Senator Galvano (R-Bradenton), Representative Fresen (R-Miami), Representative O'Toole (R-Lady Lake), Representative Pafford (D-West Palm Beach), Senator Negron, Representative Fitzenhagen (D-Fort Myers), and Senator Benaquisto (R-Fort Myers). This was a great opportunity to engage leaders in conversations about policy and funding considerations for children and families.
Grade Level Reading (GLR) Campaign
There is a great deal of work, synergy and planning related to Grade Level Reading! Serving as one of 15 GLR state network leaders, the Council has been busy since the first meeting of state network leads in Washington, DC earlier in January. The Council attended the second state network leads meeting in Phoenix, AZ at the end of February.
Related to this effort, meetings have been held with Nemours BrightStart, the United Way of Florida, the Children's Movement, and the Helios Foundation. This work continues to gain traction and has great potential for framing many of our CSC efforts.
Advisory Group for Early Learning Florida
The Council was invited to serve as a member of a new advisory group to support the development and implementation of EarlyLearningFlorida.com - a project by the Florida Office of Early Learning and the UF Lastinger Center for Learning. This website will be a professional development portal for Florida's early education and care workforce.
Last year, the University of Florida Lastinger Center for Learning completed a comprehensive study of the state's early childhood professional development system (as part of the State Advisory Council for Early Education and Care funding). From this report, UF has moved forward on a major recommendation: the building of a robust, online professional development system for early childhood educators in our state.
As a key contributor to the advisory group - the Council will provide counsel as the University of Florida works with the Office of Early Learning, Early Learning Coalitions, private providers, faith-based organizations and other partners to build an essential element of Florida's professional development system. The first meeting is planned for March in Tallahassee. This is a great opportunity to inform a very important project benefiting the state's early learning workforce.
Florida Developmental Disabilities Council Waitlist Strategic Plan Implementation Task Force
The Council was invited to serve in a new capacity as an outgrowth of the Florida Developmental Disabilities Council's Community Based Services Waitlist Task Force. As the work is in the final stages for the Waitlist project, the Council was asked to serve as a member of a newly organized Task Force focused on creating action/implementations steps for the 40+ recommendations offered in the final report. The first meeting of the Implementation Task Force was held in Tallahassee on February 26th and the Council contributed to one of four major work groups - Community Based Supports group. During the meeting, members identified the top three priorities that would become the work of the group over next several months. The Council's participation is an opportunity to contribute to a work plan that directly benefits the Agency for Persons with Disabilities and those families in need of critical support services through the Home and Community Based Services Waiver.
Thank you for your continued support!
Tab 4
Tab 5
For Council Meeting
March 20, 2014
Service Goal 3.1 Reduce risk factors associated with delinquency, violence, victimization, school failure, teen pregnancy and other risky behaviors by strengthening protective factors and positive decision making skills. Service Goal 3.5 Provide Education and Support to LGBTQ Youth for Improved Life Outcomes.
Service Goal 4.1 Improve life outcomes for youth in foster care and/or other non-traditional living arrangements.
Issue: Request for Letters of Interest (RLI) Funding Recommendation.
Action: 1) Approve Moving FY 13/14 Placeholder Allocation from Service Goal 4.1.1 (Transitional Independent Living) to Service Goal 3.1.5 (Youth Development) 2) Approve RLI Award and SunServe Contract.
Budget Impact: $20,000 of $30,000 Available and Currently Allocated to Goal 4.1 for FY 13/14. $48,000 to be Budgeted in FY14/15.
Background: The Council approved a placeholder allocation of $30,000 in Service Goal 4.1.1, pending release of a Request for Letters of Interest (RLI) to enhance and expand service and system supports for programs serving LGBTQ youth. A new youth development objective was then approved as Service Goal 3.1, Objective 5 to expand youth development services and supports for LGBTQ youth. The RLI was released January 27th, closing on February 10th. Eleven agencies expressed interest and one application for funding was received from SunServe. Staff review confirms that the application meets or exceeds all RLI requirements to provide the following services:
Individual and group counseling and crisis intervention services; Professional youth group facilitation; Professional coaching and training to increase cross-agency capacity to serve LGBTQ youth; and Development of a Facilitator’s Toolkit to expand capacity of agencies serving this population.
Current Status: Since the procured services support the Council’s Youth Development Goal and Objectives, it is recommended that the budget allocation be moved from its current location in Service Goal 4.1, Transitional Independent Living, to Service Goal 3.1., Objective 5. Additionally, to align with the Council’s Fiscal Year, the SunServe contract would be a 17-month term from May 1, 2014 through September 30, 2015, annualizing at $48,000 for FY 14/15. A draft contract Scope of Work is attached for reference.
Recommended Action 1) Approve Moving FY 13/14 Placeholder Allocation from Service Goal 4.1. to Service Goal 3.1.5 2) Approve RLI Award and SunServe Contract.
Budget Impact: $20,000 of $30,000 Available in Goal 3.1.5 for FY 13/14. $48,000 to be Budgeted in FY14/15.
P:\Common\Council Meetings\Council Monthly Meetings\FY13-14\Mar 14\OPEN Minds RLI - SunServe Award IP.doc
EXHIBIT A SCOPE OF WORK
Agency Name: Sunshine Social Services, Inc., d/b/a SunServe Program Name: OPEN Minds (Outreach and Peer Education Network) Contract #: 14-XXXX
I. Method of Service Delivery
The Provider will provide professional support and training to address the needs of LGBTQ youth and programming through training, mentoring, coaching and staff development.
A. Program Intent
The development of healthy self-esteem presents unique challenges for young people who gradually discover that their sexual orientation differs from the majority of their peers. To promote successful life outcomes, the Provider shall provide:
1. Professional assessment and counseling support to address the unique clinical needs of LGBTQ youth including identity issues, family interaction and family rejection, victimization and peer harassment and bullying. 2. Professional coaching and modeling for paraprofessional Peer Educators to enhance current peer group counseling delivery. 3. Professional staff development training to enhance the capacity of entities serving LGBTQ youth. 4. Development of training “Facilitators Toolkit” to establish uniform protocols and strategies to enhance the capacity of providers to better serve LGBTQ youth and their families.
B. Target populations for this program are youth ages 13 to 21 who identify as lesbian, gay, bisexual, transgender and questioning (LGBTQ) youth, with risk factors such as:
1. Family history of abuse or neglect, involvement in the dependency system, including out- of-home placements (shelter, foster care). 2. Risk of substance abuse or other behavioral or physical health issues such as HIV; excluding youth in need of intensive substance abuse and/or mental health interventions or treatments. 3. Disengagement from educational, vocational and/or employment activities.
C. Service Delivery
Core Services Program services shall be provided to address the specific needs of clients, including:
Page 1 of 8 Sunshine Social Services, Inc., d/b/a SunServe Open Minds- RLI Contract #: XX-XXXX Fiscal Year 2013-2014
# of Participants Service Name and Description to Be Served
Assessment and Counseling - Each youth shall be assessed using a 40 youth standardized assessment tool to identify individualized risk and protective factors, including LGBTQ specific issues. Community referrals shall be made to address client needs beyond the scope of the program. Youth identified with high risk factors for mental health issues may be referred to appropriate community based mental health providers or served in-house by experienced, licensed staff. Individual counseling shall be provided to address specific topics related to the LGBTQ population including identity issues, family interaction, victimization, peer harassment and bullying.
Professional Coaching and Modeling for Peer Educators -The Provider 8 peer shall employ a continuous quality improvement model to augment the work educators of peer educators in keeping existing LGBTQ psycho-educational support groups effective. The Quality Improvement Model shall include the following: • Training for peer educators covering topics such as communication, empathy, assertiveness, self-worth, group dynamics, sensitivity, gender issues, socio-cultural and economic dynamics. • Implementation of curricula to support and encourage healthy, age- appropriate, safe exploration and expression of sexual orientation and gender identity for all youth. • Use of medically accurate information on sexual health and related matters. Efforts shall also promote a clear understanding of the role of the peer educator and include behavior modeling and ongoing follow-up support and supervision, utilizing incentives and motivation techniques, as appropriate.
Professional Community Staff Development -The Provider shall provide 50 coaching guidance and training for youth-serving community agency staff as well as and/or youth group advisors currently serving the LGBTQ youth groups regarding agency the needs of LGBTQ youth and promote a better understanding of how to training assess and serve LGBTQ youth. Effective youth engagement, retention sessions strategies, crisis management techniques and strength-based case
management shall be included to enhance the capacity of entities serving LGBTQ youth.
Development of a “Facilitator’s Toolkit” to establish uniform protocols N/A and provide strategies to enhance the capacity of providers to better serve LGBTQ youth and their families.
An Initial draft shall be submitted August 2014 and ‘test piloted’ and updated; with final draft available to the community on January 2015.
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“Facilitator’s Toolkit” shall contain the following elements: 1. Table Of Contents 2. Glossary of terms used in larger discussions of LGBTQ issues. 3. Overview of the characteristics and issues of concern for Broward’s LGBTQ population, including statistics where available, on age, race/ethnicity, gender identity, sexual identity; history of homelessness, abuse/neglect, familial violence, physical and mental health, substance use, trauma, suicide, coming-out processes, religious, cultural, family and peers relationships, education levels and placements, employment history, legal challenges (citizenship status, transgender identification, name changes, Juvenile Justice and Child Welfare involvement. 4. Cultural Diversity and Standards of Care Training for community-based agency staff that comprehensively covers all aspects of LGBTQ youth development, bio-psychosocial risks, and LGBTQ-affirmative practices related to working with LGBTQ population, including homeless and runaway youth. 5. Promising Practices and Tips for creating agency policies that are LGBTQ-affirming and promote a safe environment. 6. Intake/assessment sample forms and techniques that capture a sexual orientation, gender identity, and preferred gender pronoun, as well as sample Equal Employment Opportunity policies. 7. Program Service Models that are evidence-based or evidence-informed programs models, such as: a. Motivational interviewing- an empathic, supportive counseling style. b. Street Smart - a 10-session intensive small-group skills-based intervention for runaway youth. c. Youth Safety Training on police involvement and interactions, “quality-of-life” offenses, legal rights, discrimination based on sexual orientation/gender, and criminalization of behaviors caused by victimization, such as sleeping in public spaces, human trafficking, etc. d. Case management components offering LGBTQ-specific services such as: locating resources, navigating systems, making linkages and warm transfers to community resources to meet identified client needs and provide prevention services; and providing advocacy to protect youth from bullying, discrimination or abuse.
C. Service Locations:
The Provider shall provide program services at the following locations:
Site Name Street Address City Zip Code
Sun Serve 2312 Wilton Drive Wilton Manors 33305 Sunshine Cathedral 1480 SW 9th Avenue Ft. Lauderdale 33315
Upon request, the PROVIDER shall provide the COUNCIL a copy of the agreement for the use of space from the site location owner to the PROVIDER authorizing use of the site for the program. PROVIDER shall notify the COUNCIL in writing of scheduling or site changes within three (3) days. Site changes are subject to COUNCIL approval.
Page 3 of 8 Sunshine Social Services, Inc., d/b/a SunServe Open Minds- RLI Contract #: XX-XXXX Fiscal Year 2013-2014
D. Dates/Days/Hours of Operation:
The Provider shall operate the program from May 1, 2014, through September 30, 2015, Monday through Friday; daily hours of operation will be varied. Some outreach activities may occur during evenings and weekends.
II. Staff Qualifications Staff positions, qualifications and duties shall be as follows:
# of Position Education Experience Duties % of Position staff Time Control Devote Code d to Positio n .5 Youth Minimum 5 or more years of Provide professional 100% PM FT Group Bachelor’s experience working coaching and training to Manager Degree, with LGBTQ youth paraprofessional Peer Master’s and systems of care, educators and to preferred, in curriculum community agency staff, Psychology, development, individually and in groups Counseling, training and public to professionalize or related speaking services to LGBTQ youth, field with including development of LGBTQ a Facilitator’s Toolkit for experience LGBTQ support groups with at-risk and services. youth and/or Ensure the collection and case accuracy of SAMIS data management. (outcome, units of service and demographics, etc.) as directed by CSC.
III. General Operating Information
A minimum of 40 unduplicated youth shall be served annually. It is anticipated that a significant number of youth will participate year-round throughout the contract period.
A. Background Screening/Licensing
All staff working in the program must comply with Level 2 background screening and fingerprinting requirements in accordance with Sections 943.0542, 984.01, Chapter 435, 402, 39.001, and 1012.465 Florida Statutes and Broward County background screening requirements, as applicable. The program must maintain staff personnel files which reflect that a screening result was received and reviewed to determine employment eligibility prior to employment. School-based programs must follow all screening requirements as required by the School Board of Broward County.
An Attestation or Affidavit of Good Moral Character, as applicable, must be completed annually for each employee, volunteer, and subcontracted personnel who work in direct contact
Page 4 of 8 Sunshine Social Services, Inc., d/b/a SunServe Open Minds- RLI Contract #: XX-XXXX Fiscal Year 2013-2014
with children. Provider shall re-screen each employee, volunteer and/or subcontractor every five years.
B. Funder Recognition
The Provider shall actively publicize and support the work of the CSC through name and logo inclusion on all funded program materials, client and parent information sessions and forms, banner displays, and prominent recognition in Annual Reports, newsletters and other forms of agency and/or program promotion. Provider staff working in CSC-funded programs shall be made aware of CSC support through agency orientation sessions, staff meetings and other employee communication strategies. Evidence of these efforts will be assessed throughout the term of the contract and may be a factor in future CSC funding recommendations.
C. SAMIS Data Integrity:
The Provider shall make every effort to maintain SAMIS data integrity. Maintenance of data integrity shall include information in the Case Data Gatherer (CDG), Fiscal Module, and Performance Measure (PM) modules.
IV. Units of Service
A. The Units of Service are defined as follows:
1. Individual Youth Development (invoice type #9232)
One (1) unit of individual youth development service is defined as one (1) hour of positive youth development, case management and/or counseling activities per youth per hour delivered by Bachelor level staff and documented in individual case files. Activities may include individualized assessment, case management, counseling, personal and social development activities, independent living and life skills training and other support services. Case management services include face-to-face, phone and/or mail contacts with the client, family member, school official, other service provider at home, school, office, or other site for the purpose of assessing, planning, supervising and monitoring youth’s behavior, as well as linking youth and providing warm transfers to appropriate community resources. Sub-units may also be billed in quarter (.25) increments. In SAMIS, this Unit of Service (UOS) shall be attached to the Target Youth Participant.
2. Support/Training/Coaching – Individual (invoice type #9151)
One unit is defined as one (1) hour of individual support, training, or coaching per peer educator delivered by Bachelor level staff and documented in individual case notes to enhance the quality of existing LGBTQ psycho-educational support group services, including topics such as communication, empathy, assertiveness, self-worth, group dynamics, sensitivity, gender issues, socio-cultural and economic dynamics; implementation of curricula to support and encourage healthy, age-appropriate, safe exploration and expression of sexual orientation and gender identity for all youth; and behavior modeling and follow-up support and supervision. Sub-units may also be billed
Page 5 of 8 Sunshine Social Services, Inc., d/b/a SunServe Open Minds- RLI Contract #: XX-XXXX Fiscal Year 2013-2014
in quarter (.25) increments. In SAMIS, this Unit of Service (UOS) shall be attached to the Target Peer Educator Participant.
B. Support/Training/Coaching - Group (Unit Type #9152):
One unit is defined as one (1) hour of group training delivered by Bachelor level staff and documented in group case notes to provide training for youth-serving community agency staff regarding the needs of LGBTQ youth to promote a better understanding of how to assess and serve LGBTQ youth. Group size may range from of a minimum 3 participants per group and a maximum of 25. Sub-units may also be billed in half hour (30 minute) increments In SAMIS at ½ the unit rate. In SAMIS, this Unit of Service (UOS) shall be attached to the community agency sponsoring the group.
The maximum number of units to be provided under this contract is as follows:
FY 13/14 May 1, 2014 through September 30, 2015 (5 months)
#___ Units of Individual Youth Development services (invoice type #9232) at $80.00 not to exceed $_____.
#___Units of Individual Support/Training/Coaching services (invoice type #9151) at $80.00 not to exceed $____
#___ Units of Group Support/Training/Coaching services (invoice type #9152) at $80.00 not to exceed$____.
Total for all units of service for FY 13/14 not to exceed: $20,000.00.
FY 14/15 Oct 1, 2015 through September 30, 2015
#___ Units of Individual Youth Development services (invoice type #9232) at $80.00 not to exceed $____.
#___ Units of Support/Training/Coaching services (invoice type #9151) at $80.00 not to exceed $____.
#___ Units of Group Support/Training/Coaching services (invoice type #9152) at $80.00 not to exceed $____.
Total for all units of service for FY 14/15 not to exceed: $48,000.00
*Note that extended decimal places are necessary to account for partial units and ensure accuracy of dollar calculations.
V. Method of Payment
1. CSC agrees to reimburse the PROVIDER for salaries and fringe benefits in accordance with the approved budget, hereby incorporated by reference on a cost reimbursement basis. Cost Reimbursement (Unit Type 8050) shall be made for actual costs incurred by
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the PROVIDER, substantiated by actual cost documentation. The maximum amount to be paid under this Scope of Work shall not exceed $68,000.00:
a. FY 13/14 $20,000.00 b. FY 14/15 $48,000.00
2. All payments shall be requested by the PROVIDER on a monthly basis in the format prescribed by the COUNCIL. Approved payment will be derived from PROVIDER invoices reflecting services delivered in accordance with the contract. Agencies will not be paid for clients who do not attend sessions. Payment is contingent upon submittal of complete and accurate data in accordance with COUNCIL requirements for the reporting of client and service data information. No invoices will be processed for payment if required backup documentation has not been provided in a complete and accurate manner. The PROVIDER is required to pursue third party, Medicaid, and client payments (where applicable), and to establish a sliding fee scale for services. If the contract is with an agency which is subcontracting delivery of services to other PROVIDERS, the lead agency will be responsible for compiling all data necessary to submit a consolidated monthly invoice, and required reports. These funds shall not be used to supplant any other sources of funding including, Medicaid, private insurance, and/or, client fees.
3. Statistical Demographic Report: The PROVIDER agrees to maintain complete and accurate data and support data quality assurance mechanisms. Failure to implement these measures may impact future funding.
Remainder of Page Left Intentionally Blank
Page 7 of 8 Sunshine Social Services, Inc., d/b/a SunServe Open Minds- RLI Contract #: XX-XXXX Fiscal Year 2013-2014
VI. Performance Based Outcome Measures
The PROVIDER will be required to submit program and client performance measure data within the time frames specified by the CSC. The PROVIDER shall also report any barriers experienced in performance measure achievement. The report should also include any noteworthy activities that have occurred during the term of this Agreement, as requested.
DESIRED RESULT: Young people sucessfully transition to adulthood Results based accountability utilizes data to improve performance outcome measures to achieve the desired customer result. When applied, performance measurements answer the following questions.
Key Question Performance Measure Council Goal Evaluation Tool Admin Schedule
# of Participant receiving Monthly Data Tracking Professional Assessment and 50 Annually Semi-Annual Analysis Sheet Counseling Support # of Peer Educators participating in Professional Monthly Data Tracking 6 Annually Semi-Annual Analysis Coaching and Modeling Sheet Sessions # of Professional Coaching and Modeling Sessions and/or How Much Did Monthly Data Tracking Professional Community Staff 50 Annually Semi-Annual Analysis We Do? Sheet Development Trainings Sessions
# of Community and Agency Monthly Data Tracking # Annually Semi-Annual Analysis People Trained Sheet
Monthly Data Tracking Develop a Facilitator Toolkit Draft Semi-Annual Analysis Sheet
% of Participants satisfaction with Professional Assessments 80% Sunserve Survey Tool Semi-Annual Analysis and Counseling Support % of Peer Educators satisfaction with Professional 80% Sunserve Survey Tool Semi-Annual Analysis Coaching and Modeling How Well Did Sessions We Do It? % of Community and Agency Professional Community Staff 80% Sunserve Survey Tool Developmental Trainings
% of Participants satisfaction 80% Sunserve Survey Tool Semi-Annual Analysis with piloted Facilitator Tool Kit
% of Participants who feel confident to deal with LGBTQ 80% Sunserve Survey Tool Semi-Annual Analysis Issues
% of Peer Educators who feel Is Anybody the Coaches support helped 80% Sunserve Survey Tool Semi-Annual Analysis Better Off? them. % of Community and Agency People who feel the Professional Commuinty Staff 80% Sunserve Survey Tool Semi-Annual Analysis Development Trainings helped them.
Page 8 of 8 Sunshine Social Services, Inc., d/b/a SunServe Open Minds- RLI Contract #: XX-XXXX Fiscal Year 2013-2014 Tab 6
For Council Meeting
March 20, 2014
Service Goal 3.1: Reduce risk factors associated with delinquency, teen pregnancy, and other risky behaviors. Objective 2: Provide 21st Century Community Learning Centers in Title I eligible high schools to improve academic and social outcomes, in collaboration with State and local partners. Objective 3: Provide core academic, personal enrichment and character education programs that engage at risk high school students in Title I eligible schools to promote school success and community attachment through sustained programming. Issue: The School District’s FDOE 21st Century will sunset on July 31, 2014. Action: Approve Bridge Funding for Transitioning 21st Century High Schools. Budget Impact: $30,000 of $264,056 Available in Unallocated for FY 13/14.
Background: The Council has long recognized the importance of offering high quality after school programming for teens at high risk for not graduating high school on time. With this goal in mind, the Council approved $484,302 for 21st Century high school programs and $460,021 for sustained LEAP High programs when FDOE funding sunsets. The 21st Century program combines $812,461 in FDOE funds with the CSC dollars to serve 564 youth year-round at Blanche Ely High School, Boyd Anderson High School, Deerfield Beach High School, Miramar High School and Northeast High School. The LEAP High program sustains 21st CCLC programing that sunsetted four (4) years ago serving 340 youth year- round at Dillard High School, Hallandale High School, and Stranahan High School. The effectiveness of both the 21st Century grant funded programs and the Council’s fully sustained LEAP High programs have been maximized by the close partnership with the School District, which provides year-round transportation to all participating high schoolers; access to TERMS data via our Data Sharing Memorandum of Understanding for assessing program performance measures; BASIS reports to identify the highest need students and provision of USDA snacks and supper. Current Status: The School District’s 21st CCLC grant for Blanche Ely and Northeast High schools will sunset on July 31, 2014. The YMCA is the current service provider for these two schools and also the a LEAP High provider for Dillard and Hallandale High Schools. An increase in the YMCA’s current LEAP high contract will allow the two schools to operate when FDOE funding ends (August/September) until the FY 14/15 allocations are effective.
Recommended Action: Approve Bridge Funding for Transitioning 21st CCLC High Schools.
Budget Impact: $30,000 of $264,056 Available in Unallocated for FY 13/14.
P:\Common\Council Meetings\Council Monthly Meetings\FY13-14\Mar 14\Bridge Funding for 21st CCLC High Schools.docx Tab 7
For Council Meeting
March 20, 2014
Service Goal 5.1: Improve Children’s Educational Success. Objective 4: Support Efforts to Improve the Quality of Childcare through Training and Technical Assistance for Preschool Teachers and Staff to Stabilize Childcare Arrangements for Children.
Issue: Grant Opportunity with A.D. Henderson Foundation to Sustain Positive Behavior Support (PBS) Fidelity. Action(s): 1) Approve Draft Interim Report as Prerequisite to Grant Application Submission. 2) Approve Draft Grant Application to A.D. Henderson Foundation. Budget Impact: 1) N/A 2) $80,000 in Potential Revenue effective July 1, 2014
Background: Research confirms that training, coaching and mentoring of preschool teachers/staff and parents is the most effective way to manage very young children’s challenging behaviors. Positive Behavioral Support (PBS) is a compilation of evidence-based strategies and a service delivery structure to provide necessary training and supports to childcare centers to increase teacher competencies, stabilize childcare placements and prepare children ages birth to five to succeed in school.
Three funding sources support the PBS initiative in Broward: the Council, the A.D. Henderson Foundation and the United Way. The Council’s current PBS allocation is $760,000; the A.D. Henderson Foundation has an investment of $180,000 which comes to CSC; and the United Way has allocated $83,500. All of this funding flows to Family Central, which is the Early Learning Coalition’s designated administrator for subsidized child care services in Broward County.
Current Status: Results continue to show that teachers involved in PBS improve their skills to create classroom environments responsive to the social and emotional needs of all children in their care. In FY 12/13, the child expulsion rate at the PBS centers was 0%. After participating in parenting classes, parents were able to integrate new skills and approaches into their homes to make the environments more socially/emotionally responsive for all children in their families, not just the children in child care. Since inception, over 60 early education/child care settings serving a high percentage of low income/at-risk children, encompassing over 500 teachers, over 400 parents and over 4,000 children have been successfully impacted by PBS.
The A.D. Henderson Foundation has advised Council staff that $80,000 will be available for PBS in July 2014. To be eligible for this funding, the CSC must submit an Interim Grantee Report summarizing mid-year PBS progress and a Grant Application for the pending funding opportunity. Both are due in April and are attached for Council review and approval. With conceptual approval from the Foundation’s Steering Committee on March 7th, the Grant Application seeks continuation funding for the PBS Sustainability Coordinator, a position created last year to ensure ongoing fidelity to the PBS model for training, coaching and mentoring supports.
Action: 1) Approve Draft Interim Report as Prerequisite to Grant Application Submission. 2) Approve Draft Grant Application to A.D. Henderson Foundation Budget Impact: 1) N/A 2) $80,000 in Potential Revenue effective July 1, 2014
P:\Common\Council Meetings\Council Monthly Meetings\FY13-14\Mar 14\AD Henderson Foundation PBS Report And Application IP.Doc
HILDREN’S SERVICES COUNCIL MEMBERS:
Robin Bartleman, Chair Board Member Positive Behavior Support (PBS) Broward County Public Schools Sustainability Coordinator Kim Gorsuch, Vice Chair Community Development A.D. Henderson Foundation Administrator, Circuit 17 Department of Children & Families FY 2013-14
Emilio Benitez. Secretary Governor Appointee
Dr. Paula Thaqi, Immediate Past Chair The Children’s Services Council of Broward (CSC) is requesting Director continuation of funding to maintain our successful collaboration with the Broward County Health Department A.D. Henderson Foundation for the Positive Behavior Support (PBS) Judge Martin R. Dishowitz Sustainability Coordinator; this position helps ensure fidelity to the PBS Judicial Member method by providing on-going support and training to the centers that
Sue N. Gunzburger have received initial PBS instruction. PBS is a research-based approach Broward County Commission to improving the social-emotional development of children birth-5. CSC
Tara R. Philipp is requesting $80,000 to maintain this system enhancement in FY 2014- Governor Appointee 2015.
Robert W. Runcie Superintendent Background: Broward County Public Schools The CSC is a unit of local government established by voter referendum in 2000 to plan, coordinate and fund services for and on behalf of the Maria M. Schneider Governor Appointee children of Broward County. CSC’s mission is to provide the leadership, advocacy and resources necessary to enhance children's lives and Ana M. Valladares Governor Appointee empower them to become responsible, productive adults through collaborative planning and funding of a continuum of quality care. CSC Vacant funds programming for children birth through 22. A full listing of Governor Appointee programming and funding is provided in the attached Annual Report.
STAFF Statement of Need:
Cindy J. Arenberg Seltzer Children birth – 5 enrolled in subsidized child care programs confront President/CEO critical and important risk factors including poorly trained teachers, chaotic family lives, and other stressors. Poverty is a significant risk
LEGAL COUNSEL factor. Children who are poor are much more likely to develop behavior problems with prevalence rates that approach 30% (Qi and Kaiser, John Milledge 2003). Poverty, child abuse, domestic violence and immigrant status are
Garry Johnson additional stressors which have a profound impact on young children. Gilliam (2005) reports that many children birth to five are experiencing social-emotional problems that impact their success in child care, school, and life. Children with severe behavioral problems in child care are at risk of expulsion.
6600 West Commercial Boulevard • Lauderhill, Florida 33319 • Phone 954-377-1000 • Fax 954-377-1683 www.cscbroward.org
In 2009, surveys were mailed to all legally-operating child care providers serving children birth - 5. Forty percent of survey respondents identified behavior modification training as a priority need; this was the single highest response to any question in the survey. (Family Central, 2009). To address this need, in 2009 CSC began Phase I of implementation of the research- based PBS initiative, in partnership with Family Central, Inc. (FCI), the designated direct service administrator for subsidized child care in Broward County. By the end of CSC FY 13/14, over 60 early education/child care settings serving a high percentage of low income/at-risk children, encompassing over 500 teachers, 400 parents and 4,000 children have been successfully impacted by PBS. Results continue to show that teachers involved in PBS improve their skills to create classroom environments and are more responsive to the social and emotional needs of all children in their care.
It became evident that continued training and assistance is necessary for teachers and directors to sustain and maintain the skills acquired once their initial year of intensive on-site PBS coaching has ended. Research conducted by the Center on the Social and Emotional Foundations for Early Learning (CSEFEL) indicates that consistent and structured implementation of PBS strategies is necessary to maintain both fidelity to, and sustainability of, the model. When a center is first introduced to PBS, it receives intensive coaching, mentoring, and training to help teachers, directors and the “leadership team” develop the skills and capacities to promote PBS. However, after the initial year of PBS support, there were few follow-up services available. While leadership teams are developed at each site to support trained teacher (as well as new teachers), they struggle to sustain the skills needed to ensure program fidelity. It must be remembered that the vast majority of early education staff in child care centers do not possess Master’s, Bachelor’s or Associate‘s degrees; most only have high school diplomas and minimal training. Continual instruction and guidance is imperative to help them become proficient in social emotional techniques.
Program/Project: (How much did we do? How well did we do it?): PBS is able to create Social Emotional Wellness in children helping them to: form close and secure relationships; experience, express and regulate emotions; explore their environment and love learning. In addition, to build a child’s foundation for success in school, PBS promotes positive interactions that reflect warmth, sensitivity, responsiveness and acceptance. PBS utilizes trained coaches to support teachers by bringing best practice strategies, activities and visuals into the classroom environment to sustain positive interactions among children and adults. Children learn the skills required to clearly and appropriately express feelings and needs, and interact more appropriately with peers and adults. PBS also helps parents to better communicate with their child and create a safe, nurturing home environment. Family Central’s team of trained coaches has been able to implement PBS with high fidelity in Broward. However, this fidelity requires on-going follow-up, training, and direct contact with trained professionals to thrive.
The following is a description of the activities of the PBS Sustainability Coordinator: • Monthly on-site consultations providing coaching to teachers, staff, and directors with PBS centers that have received year of coaching/mentoring/role-modeling (In this first year of the Sustainability Coordinator Position, consultations have been offered at all centers that have received PBS training – 32 have accepted to date). • Reinforcing the Positive Behavior Support program in the child care centers by updating the PBS materials and resources available to teachers and parents in the school.
Page 2 Children’s Services Council of Broward/AD Henderson Foundation PBS Sustainability Coordinator FY 13/14
• Staffing Warm-line phone assistance to centers to provide guidance for handling particularly challenging behavioral issues. • Developing and maintaining records for twelve (12) PBS certification group trainings for new staff to orient them to the PBS concepts and to also reinforce the concepts with directors, teachers and parents who completed the initial year of PBS coaching.
Trainings: September PBS Module 1 • Promoting Children Success: Building Relationships and Creating Supportive Environments
October PBS Module 2 • Social Emotional Teaching Strategies PBS Module 3 • Individualize Intensive Interventions: Determining the Meaning of Challenging Behavior
November PBS Module 4 • Leadership Strategies for Supporting Children's Social and Emotional Development and Addressing Challenging Behavior • Conscious Discipline training
December • I Can Problem Solve Training • PBS Module 1 (second opportunity for those who could not attend) Promoting Children Success: Building Relationships and Creating Supportive Environments
January • PBS Module 2 (second opportunity for those who could not attend) Social Emotional Teaching Strategies • PBS Module 3 (second opportunity for those who could not attend) Individualize Intensive Interventions: Determining the Meaning of Challenging Behavior
February • PBS Module 4 (second opportunity for those who could not attend) • Leadership Strategies for Supporting Children's Social and Emotional Development and Addressing Challenging Behavior • Conscious Discipline training (second opportunity for those who could not attend)
March • I Can Problem Solve Training (second opportunity for those who could not attend)
April • Leadership Strategies for Supporting Children's Social and Emotional Development and Addressing Challenging Behavior.
In the first few months of implementation, the centers have responded very well to the involvement of the Sustainability Coordinator; centers have eagerly attended trainings and Page 3 Children’s Services Council of Broward/AD Henderson Foundation PBS Sustainability Coordinator FY 13/14
anticipated the on-site consultations, as these provide much needed in-person, practical follow- up to information they received during trainings, educational classes, etc. Over 150 teachers and directors and 30 parents have been directly served through these consultations and trainings, to date.
PBS Program Staffing: Successful PBS implementation has required a shared effort by the County’s early education leaders, spearheaded by the CSC Community Systems Administrator, who oversees all aspects of the Positive Behavior Support initiative. The Community Systems Administrator ensures strong collaborative relationships and observance of Results Based Accountability with the many partners of the Broward County Children’s Strategic Plan, which includes CSC, the Early Learning Coalition, United Way, Family Central, Broward County Child Care Licensing and Enforcement, Florida Atlantic University, Broward College, Child Care providers and Broward County Public Schools.
CSC monitors the overall Positive Behavior Support program. FCI’s PBS Manager supervises the PBS Sustainability Coordinator position and a cadre of 10.5 PBS coaches and a behavioral specialist, currently funded by the A.D. Henderson Foundation, the United Way and CSC, who provide training, coaching and quality improvement support to participating child care centers.
A.D. Henderson Foundation funding will provide continued support for 1 FTE for the Sustainability Coordinator at Family Central charged with 1) Organizing and implementing on- going support and training to centers that have completed the initial year of PBS coaching; 2) Providing ongoing support to the “leadership team” within the child care centers; 3) Warm-line phone assistance to centers 3) Conducting certification trainings for new staff in the initial PBS training modules and the Conscious Discipline and I Can Problem Solve curricula; 4) Offering yearly re-certification trainings and observations for teachers who have successfully completed the foundation training and received intensive coaching ; and 5) Exploring sustainability funding options.
Outcomes: (Is Anybody Better Off?): As in prior years, PBS continues to have an intense effect on parents, teachers, and children. A review of PBS’s outcomes last year shows the significance of PBS services. In FY 2012/13, PBS results were again exceptional: • 92% increase in positive verbal and non-verbal interactions between teachers/adults and children; • 92% decreased red flags: (e.g., chaotic transitions, children being reprimanded or children not participating in group activities); • 80 parents or 50% successfully completed parenting classes; • 100% of parents or 400 were very satisfied with PBS interventions.
Funding: In FY 2013/14, CSC increased PBS funding of PBS from $680,000 to $760,000 and the United Way of Broward continued $83,500 to fund PBS into two additional centers and provide specialized behavioral interventions for children with severe emotional/behavioral challenges. This A.D. Henderson request for continuation funding of $80,000 to maintain the Sustainability Coordinator position would greatly strengthen this community collaborative and could provide leverage to engage additional funders in this quality effort.
Page 4 Children’s Services Council of Broward/AD Henderson Foundation PBS Sustainability Coordinator FY 13/14
Children's Services Council of Broward Positive Behavior Support Program JULY 2014 - JUNE 2015
REVENUES Funding Source Total A.D. Henderson Foundation - Pending $ 80,000 Children's Services Council of Broward County (CSC) - Secured 760,000 United Way of Broward County - Secured 83,500 TOTAL REVENUES $ 923,500
EXPENSES Description Total Personnel PBS Sustainability Coordinator 1 FTE - Salaries & Benefits ($42K annual salary; rest benefits) 54,057 PBS Specialists 9 FTE - Salaries & Benefits 495,194 Manager, CPO, Data & Admin Assistant 3.05 FTE - Salaries & Benefits 154,441
Sub Total Personnel 703,692 Travel Local mileage Approx. 22,097 miles @ .445/mile 9,833 (Sustainability Coordinator mileage @ $848 annually) Sub Total Travel 9,833 Occupancy Space & Utilities 14.57 FTE using 200 sq. ft. each 23,966
Sub Total 23,966 Expenses / Supplies Cell phones, Communications, office & program supplies, postage, & printing. 25,000 (Sustainability Coordinator - cell phone @ $420 annually; aircard @ $540 annually; office supplies @ $575 for 1.15 FTE; Program supplies @ $2000 (food for 10 trainings @ $100/training = $1000 and $1000 for supplies for the 10 trainings) = $3,535 annual expenses)
Sub Total 25,000 Contractual Serv/Consultants/Prof. fees Substitutes/Child Care Workers 6,528
Sub Total 6,528 Other Parent & Teacher incentives, School Grants, & Food for groups 45,500 Staff Training 35,311
Sub Total 80,811 Administrative Costs Finance, HR, IT, and associated supports costs 73,670
Sub Total 73,670
TOTAL EXPENSES $ 923,500 GRANTEE INTERIM REPORT
Please return this completed report form and responses by email to [email protected] and regular mail to:
The A. D. Henderson Foundation P.O. Box 14096 Fort Lauderdale, Florida 33302-4096
DIRECTIONS: Please respond to these questions, using the sub-questions as a guide.
1. MATERIAL CHANGES IN THE PROGRAM OR BUDGET: If there are material changes in the program or budget to date compared to the original grant proposal, STOP!! Grantee must contact the Foundation’s program director immediately to discuss a revision to the grant agreement before an interim report is submitted.
The Children’s Services Council of Broward County’s Positive Behavior Support (PBS) Program with the A.D. Henderson Foundation (three child care centers receiving PBS Coaching/Mentoring/Role-Modeling expanding current PBS services and a new Sustainability Coordinator position) had no material changes.
2. HOW MUCH HAVE YOU DONE? Describe progress toward implementing your program. How does this compare with what you originally proposed? What are the actual number of participants and the actual number of activities or services provided to date? If there are variations between what was originally proposed and what is actually being implemented, explain why these changes were made.
The program has completed seven months of operation. The program is on schedule, serving three child care centers with PBS Coaching/Mentoring/Role-Modeling: Child Development Center at Broward College South, Pines Prep Academy and Village Day School. 224 children, 29 teachers and 20 parents have been impacted, to date. In this first year of the Sustainability Coordinator position, over 32 child care centers have already received sustainability services (services have been offered at all centers that have received PBS training – 32 have accepted to date).
3. HOW WELL HAVE YOU DONE IT? How well is the program being carried out compared to your original expectations? Describe how collaborative efforts are a part of the program. What unexpected opportunities or challenges have you experienced during implementation, and how have they affected your program? Based on your experience to date, what improvements or adjustments might you be making?
PBS Coaching Centers are on track with social/emotional assessments for interactions between teachers and children as well as children and children – these results must be reported out at the end of the program. Parent Satisfaction will also be assessed at the end of the program year.
Sustainability Coordinator: • Monthly on-site consultations began in July/August, providing coaching to teachers, staff, and directors with PBS centers that have previously received year of coaching/mentoring/role-modeling. We are on track in this first year of the Sustainability Coordinator Position; consultations have been offered at all centers that have received PBS training – 32 have accepted to date. • Reinforced at all consulting centers the Positive Behavior Support program by updating the PBS materials and resources available to teachers and parents in the school. • Staffed Warm-line phone assistance to centers providing guidance in particularly challenging behavioral issues. • Developing and maintaining records for twelve (12) PBS certification group trainings for new staff to orient them to the PBS concepts and to also reinforce the concepts with directors, teachers and parents who completed the initial year of PBS coaching.
Trainings began in December to afford the Coordinator the opportunity to first conduct on-site consultations and assessments with centers to best determine their needs and aspirations.
December PBS Module 1 • Promoting Children Success: Building Relationships and Creating Supportive Environments.
January PBS Module 2 • Social Emotional Teaching Strategies
PBS Module 3 • Individualize Intensive Interventions: Determining the Meaning of Challenging Behavior
February PBS Module 4 • Leadership Strategies for Supporting Children's Social and Emotional Development and Addressing Challenging Behavior. • Conscious Discipline training
UPCOMING March • I Can Problem Solve Training • PBS Module 1 (second opportunity for those who could not attend) Promoting Children Success: Building Relationships and Creating Supportive Environments).
April • PBS Module 2 (second opportunity for those who could not attend) Social Emotional Teaching Strategies • PBS Module 3 (second opportunity for those who could not attend) Individualize Intensive Interventions: Determining the Meaning of Challenging Behavior
May • PBS Module 4 (second opportunity for those who could not attend) • Leadership Strategies for Supporting Children's Social and Emotional Development and Addressing Challenging Behavior. • Conscious Discipline training (second opportunity for those who could not attend)
June • I Can Problem Solve Training (second opportunity for those who could not attend)
4. IS ANYONE BETTER OFF? Describe the progress you are making on the expected measurable results or impacts of the program as they relate to the original proposal’s OUTCOMES section. Explain any successes you think you’ve achieved to date that you may not be able to measure. If you have a unique aspect of the program or anecdote you’d like to share, please do.
In the three PBS Coaching/Mentoring/Role Modeling child care centers, with the emphasis on prevention and early intervention to deal with challenging behaviors, there have been no expulsions of children.
The centers have responded very well to the implementation of the Sustainability Coordinator; which was started because the early education personnel at the centers regularly voiced their desire for continued help after the year of on-site PBS coaching ends. The schools have eagerly attended trainings and anticipated the on-site consultations, as these provide much needed in- person, practical follow-up to information they received during trainings, educational classes, etc.
5. FINANCIAL RECONCILIATION: Compare the original proposed line item budget with a ‘to date’ line item budget. The comparison should be for the entire program, not just the funding provided by the Foundation, and should include both revenue and expenses. Explain how the ‘to date’ budget is or is not on track with the original proposed line item budget.
Please see attached.
6. QUESTIONS: Please contact your program director regarding any questions you might have in completing this report. You are welcome to share a draft of your report with the program director before officially submitting it.
We certify that this information is correct and all expenditures were incurred solely for the purpose stated in the Grant Agreement.
Contact Person for Questions:
Name and Title: Sharon Cohen, Community Systems Administrator
Phone: 954-377-1665 Email: [email protected]
The following must be signed by an authorized officer or executive director.
Signature: Date:
Name and Title: Cindy Arenberg Seltzer, President/CEO
Phone: 954-377-1000 Email: [email protected]
For Office Use Only:
Grantee Name: Grant #: GRANTEE REPORT Program/Project Name: Grant Period: Start: End: Rev. 03/12/12
Rev. 05/2012
Tab 8
For Council Meeting
March 20, 2014
Service Goal 5.1: Improve the educational success for young children.
Objective 2: Provide literacy supports serving high need communities to promote school success for children.
Issue: Leveraged Funds Request by Russell Life Skills and Reading Foundation.
Action: Contingent Approval of Russell Life Skills and Reading Foundation Leveraged Funds Request.
Budget Impact: $35,000 of $234,056 Available in Unallocated for FY 13/14. This Action is in Accordance with the Council’s Leverage Funds Procurement Exemption.
Background: The Russell Life Skills and Reading Foundation (RLSARF) was founded by Miami Dolphins alumnus Twan Russell in 1999 with a mission to eradicate illiteracy among inner city youth, empowering them to become successful and productive citizens. RLSARF operates several well- respected programs including the Russell Reading Room, the Mentoring Program and Helping Hands Outreach Program, all targeting low-income, culturally diverse children at risk for academic failure. They have also provided the literacy/reading component for the City of Hollywood’s MOST program for many years, with excellent monitoring results and positive outcome performance.
Current Status: RLSARF has submitted a $1.50 to $1 leveraged funds request for $35,000 as match to two funding opportunities from the Newman’s Own Foundation for $15,000 and the BetterWorld Books 2014 Leap Grant for $10,000. If approved, the total commitment of $60,000 would support the “Hope for Literacy”, a year-round out of school time program. Half-day summer activities would begin in June 2014 and continue through the 2014/15 school year afterschool and on non-school days. The target population is 20 elementary students who are currently living at the Shephard’s Way Shelter in Fort Lauderdale, or who were recently homeless, and attend Northfork Elementary School. Outcomes are consistent with MOST. This request is in accordance with the Council’s leveraged funds policy and would be eligible for a maximum of four renewal periods contingent upon positive performance, utilization, continuation as a Council funding priority and other factors.
A draft Scope of Work and Budget are attached for reference.
Recommended Action: Approve Russell Life Skills and Reading Foundation Leveraged Funds Request.
Budget Impact: $35,000 of $234,056 Available in Unallocated for FY 13/14.
P:\Common\Council Meetings\FY13-14\Mar 14\Russell Life Skills Leverage IP
EXHIBIT A SCOPE OF WORK
Agency Name: Russell Life Skills and Reading Foundation (RLSARF) Program Name: Hope for Literacy
I. Method of Service Delivery
Russell Life Skills and Reading Foundation (RLSARF), shall provide neighborhood out-of-school time year- round, programming for elementary school age children which will:
Provide a safe, positive environment for youth that enhances academic achievement, supports social development and strengthens youth relationships with adults and peers within the context of their families, schools and communities, thereby strengthening youth protective factors and reducing risk factors.
RLSARF shall incorporate best practices and offer a safe, positive environment for children, including those with special behavioral, physical, or developmental needs. RLSARF shall offer services which shall enhance academic achievement, support social development, and strengthen youth relationships with adults and peers within the context of their families, schools, and communities. RLSARF shall demonstrate the following set of standards throughout current programming and in ongoing program improvement and incorporate research- based curricula:
• Qualified, enthusiastic, well-trained, and consistent staff. • Physical and psychological safety of all students. • Nutritious snacks and meals. • Strong family involvement. • Partnerships with students’ schools. • Acknowledgement and appreciation of diversity. • Age appropriate opportunities for students to grow and learn including a focus on academic learning and youth development, the learning of new skills, and the exploration of new interests.
RLSARF shall provide services that accomplish the following:
• Children will remain safe and not experience a serious injury (requiring emergency room attention), abuse or arrest report while in care, during the Agreement Term. • Children will improve basic reading skills. • Children will improve their ability to make healthy nutrition choices. • Children will improve their social skills and interactions with their peers and adults. • Children with special needs will be placed properly either in an inclusive setting or be referred to a specialized program with policies and procedures in place regarding medication administration as well as seclusion and restraint. • Children will develop competence in different domains including, art, and reading for pleasure.
1. Program Intent
RLSARF will operate a summer program and afterschool education program at the HOPE Ministry Center at low or no cost to high need, economically disadvantaged families. It will be based on the successful Russell Reading Room model. The Russell Reading Room program will engage 20 students in quality literacy instruction and skill building activities. This expansion of RLSARF services will be open to all students from
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grades K-6 with concentration on those children and families who are or were recently homeless. No one will be denied access based on race, religion, creed, income, or disability, and in compliance with Title IV of the Civil Rights Act of 1964 and Title VIII of the Civil Rights Act of 1968, as well as all relevant State of Florida and Broward County ordinances.
RLSARF will implement the after-school and summer literacy program to help homeless, at-risk and low- income children with literacy and learning challenges succeed in school through comprehensive instruction and guidance. RLSARF employs state-certified teachers to provide individualized literacy tutoring with small student to teacher ratios. RLSARF strives to ensure students have sufficient resources not only to fight illiteracy, but also to improve their overall life experience by emphasizing to them that they possess the ability to succeed academically and throughout life. The Russell Reading Room program combines several interrelated elements:
• Literacy: The use of state-certified teachers as instructors directly addresses the literacy of inner city at-risk youth through an evidence-based educational curriculum. The aim is to break the cycle of multigenerational illiteracy by reaching out to at-risk youth as early as possible and engaging families whose first language is not English. The curriculum is designed to help cultivate a love for reading and a passion for learning utilizing books.
• Life Skills: Professional individuals will speak monthly on topics related to positive life skills. These prominent men and women volunteer to speak on a number of relevant topics (i.e. drug and alcohol awareness, sportsmanship, goal setting, etiquette, honesty, peer pressure, and study skills), sharing their own personal challenges and life stories. These inspirational sessions help illustrate tangible role models and encourage participating students to make positive choices in their own lives.
• Family Involvement: RLSARF believes that a child's development in the classroom is not always dependent solely upon his or her scholastic efforts, but also upon the economic, social and emotional conditions under which the child lives. Books, school supplies and resources will be provided to participants in need. RLSARF also holds several events to engage family members and provide information and assistance. These include the Dragonfly Darlings Conference geared towards the mothers of the students, an End-of-Year party, and an annual family Holiday Pageant showcasing what the children have learned for parents and friends.
The literacy curriculum is individualized to the students' needs with a measure of creative freedom given to the highly experienced teaching staff to design an appropriate course of study and learning. Small student to instructor ratios allows for specialized attention and one-on-one encounters that help provide students with academic and personal direction.
Literacy core objectives include phonics instruction, oral reading, vocabulary building, reading comprehension strategies, and library skills. The initiative seeks to build confidence in each child by encouraging creative writing in a supportive environment.
The overall objectives of the Russell Reading Room program are:
a) To improve the reading performance of all beneficiaries who enter the RRR program b) To help student achieve improved reading skills by one grade level c) To have students demonstrate improved literacy skills as a result of improved functional communication d) To empower students by helping raise self-esteem, and cultivating a lifelong love of reading e) To instill a sense of accountability in the students to make positive life choices f) To help participants communicate/perform better in their classroom
2. Target Population and Program Schedule
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Russell Life Skills Hope For Literacy March 2014
For the first year, RLSARF will serve 20 students from HOPE Ministry Center families and North Fork Elementary (Fort Lauderdale) beginning June 2014.
The RLSARF program will be implemented at the HOPE Ministry Center facility, within walking distance from the Shelter and feeder elementary school. The program will provide a safe haven for supervised fun activities and literacy from 9:00 AM until 12:00 PM for 39 days during the summer with homework assistance provided from 3:00 PM until 5:30 PM for 145 days during the school year. Every enrolled child will receive at least one book to keep after reading the book during the literacy component. This not only highlights their achievement, but also reinforces self-esteem, suggesting that ownership of a book means ownership of its knowledge.
Summer 2014 Academic Schedule
9:00 – 10:00 Reading
10:00 – 11:00 Math
11:00 – 11:30 Science & Life Skills
11:30 – 12:00 Cultural Arts
School Year Academic
3:00-3:30 Homework Help
Grades K-2: Phonics / Phonemic Awareness: Letters & sound Drill 3:30-4:00 Grades 3-+:Blends, diagraphs, diphthongs & word endings
4:00-4:15 Timed Fluency: 1 Minute Drill; Grade Level passages
Word Drill: Grade level sight/high frequency words drill; Multi- 4:15-4:30 syllabic word drill
4:30-5:00 Independent Work: Language Arts; Reading Comprehension
5:00-5:30 Vocabulary: Introduce Word Definition and Daily Read Aloud
II. PERFORMANCE MEASUREMENT
Academic progress will be measured through San Diego and DIBELS tests. Degreed personnel will evaluate all RLSARF students two times per year (pre and post) to monitor progress. Qualitative measures including improved reading performance, plus improvement in self-esteem and changed behavior is measured by self-reporting and teacher observations. Quantitative measures include consistent program attendance and decreased absence from school as measured through student school and attendance records. Student reading levels are expected to increase by one grade at the completion of the Russell Reading Room program period each year.
III. Staff Qualifications Staff positions, qualifications and duties shall be as follows:
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Russell Life Skills Hope For Literacy March 2014
# of Positions Position Education Experience Duties % of time devoted to the program
.5 FTE Program Master’s degree 4 years Supervise all aspects of the Program and 100% Coordinator Education, Library experience in a program staff. Manage the program Science or related supervisory budget. Ensure that all required reports, (PM) position, 2 years outcome data, and other information is
experience with collected and submitted to the CSC as
children. directed. Visits program sites. Participate
in community meetings, as required.
1 to 2 years 100% 4 P/T Center Bachelor's degree or Supervises the children in groups, experience with (up to 15 hours Teacher II High School graduate administers outcome tools & track children in a per week) (DS/Pf/Oth) with minimum 2 years outcomes data, coordinate group group setting. activities, and presents educational post secondary education with course enrichment activities to student groups.
work in education, child Leads reading group and homework care or a related field. assistance and computer skills curriculums.
IV. General Operating Information
A minimum of twenty (20) unduplicated children shall be served during the period of June 1, 2014, through June 30, 2015.
Background Screening/Licensing:
All staff working in the program must comply with Level 2 background screening and fingerprinting requirements in accordance with Sections 943.0542, 984.01, Chapter 435, 402, 39.001, and 1012.465 Florida Statutes and Broward County background screening requirements, as applicable. The program must maintain staff personnel files which reflect that a screening result was received and reviewed to determine employment eligibility prior to employment.
In addition to the background screening requirements set forth in the Agreement, an Attestation or Affidavit of Good Moral Character, as applicable, must be completed annually for each employee, volunteer, and subcontracted personnel who work in direct contact with children. PROVIDER shall re-screen each employee, volunteer and/or subcontractor every five years.
Partnership Recognition:
The Provider shall make a concerted effort to promote the CSC and the Provider as partners for these program services in accordance with CSC guidelines on “How to Acknowledge CSC Funding” with prominent Provider and CSC logo displays on all funded program materials, on websites and other electronic venues, in Annual Reports, newsletters, etc. and at related events, etc. Program staff shall be fully aware of the partnership and able to articulate that their program is supported and funded by CSC.
Student Identification Number
To more effectively measure the effectiveness of programs, the CSC collects Student Identification Numbers in SAMIS. When enrolling school-age children for CSC-funded programs, Providers should request Student Identification Numbers for entry into SAMIS. If the Student Identification Number is unavailable or unknown, Providers should note this on the child’s registration/intake form and enter the appropriate pseudo Student Identification Number into SAMIS. Page 4 of 10
Russell Life Skills Hope For Literacy March 2014
SAMIS Data Integrity:
COUNTY shall make every effort to maintain SAMIS data integrity. Maintenance of data integrity shall include information in the Case Data Gatherer (CDG), Fiscal Module, and Measurable Objectives (MO) modules.
Measurable Objectives (MO) Application: In the SAMIS MO module, each participant shall be attached to the appropriate MO service component. Test results for each participant shall be entered through the MO service component.
Closing Cases: All cases must be closed in both the CDG and in the MO components of SAMIS upon the conclusion of services, with the appropriate termination reason. If THE Agreement is terminated early, or if the Agreement expires, any remaining active cases shall be closed, with the effective date being no later than the last date on which the Agreement is active.
Reopening Cases: In the event that a child leaves the AS@YL Program and comes back at a later date, COUNTY shall reopen the old case. Under no circumstances shall the child be reopened as a new case.
V. Units of Service are defined as follows:
Afterschool Unit One (1) unit of afterschool care is defined as a minimum of two (2) hours and a maximum of six (6) hours per child per day of afterschool care on regular school days or on days of early dismissal. Attendance of each participant must be timed in and out in writing each day by an adult.
The maximum number of units to be provided under the Agreement is as follows:
FY 13/14 June 1, 2014 through September 30, 2014
44 Summer Units (44 days X 20 children) (invoice type #9221) at $7.48 not to exceed $6,582.00.
30 Afterschool Units (30 days X 20 children) (invoice type #9220) at $7.48 not to exceed $4,488.00.
Total for all units of service for FY 13/14 not to exceed: $11,070.00.
FY 14/15 August 18, 2014 through June 30, 2015
150 Afterschool Units (150 days X 20 children) (invoice type #9220) at $7.48 not to exceed $22,440.00.
Total for all units of service for FY 14/15 not to exceed: $33,510.00.
*The Unit Cost reflects the CSC-funded portion of the program and excludes the private, leveraged Foundation(s) contributions.
VI. Method of Payment 1. Unit Costs: Client services provided under the Agreement will be paid as Units of service at the rates and maximum amounts as defined above in Section IV.
2. The maximum amount to be paid under this Scope of Work for units of service for FY 13/14 and FY 14/15 shall not exceed $35,000.00, detailed in the Section IV. Units of Service, Section B.
3. Value Added Special Activity Fund: Value Added expenditures (unit # 8020) shall be on a cost reimbursement basis. CSC will pay COUNTY for allowable Value Added expenditures in accordance with the approved budget and Value Added budget narrative, hereby incorporated by reference. Only Value Added expenditures incurred on or after the Agreement's effective date and or prior to the Page 5 of 10
Russell Life Skills Hope For Literacy March 2014
termination date of the Agreement are eligible for payment. The maximum amount of Value Added expenditures to be paid under the Agreement for FY 13/14 and FY 14/15 shall not exceed: $1,490.00.
4. All payments shall be requested by RLSARF on a monthly basis in the format prescribed by CSC. Approved payment will be derived from RLSARF invoices reflecting services delivered in accordance with the Agreement. RLSARF will not be paid for clients who do not attend sessions. Payment is contingent upon submittal of complete and accurate data in accordance with RLSARF requirements for the reporting of client and service data information. No invoices will be processed for payment if required backup documentation has not been provided in a complete and accurate manner. RLSARF is required to pursue third party, Medicaid, and client payments (where applicable), and to establish a sliding fee scale for services as provided in Exhibit "B," Sliding Fee Scale." If the contract is with an agency which is subcontracting delivery of services to other counties, the lead agency will be responsible for compiling all data necessary to submit a consolidated monthly invoice, and required reports. These funds shall not be used to supplant any other sources of funding including, Medicaid, private insurance, and/or, client fees. A. Match: RLSARF agrees to match the dollar amount awarded by CSC to RLSARF in an amount equal to a minimum of 5% of the total approved contract amount or the higher amount so specified in the Agreement. The match may be provided in the form of cash or in-kind contributions, in accordance with the approved budget, hereby incorporated by reference. In-kind contributions may only include a portion of staff salaries, volunteers, equipment, space and other in-kind contributions as agreed to in writing by the Program Manager. RLSARF shall provide proof of the match on or before the due date of the invoice(s). To the extent that RLSARF fails to provide such proof, then that amount shall be deducted from any amounts due and owing by CSC to RLSARF under the Agreement or any other contracts between the Parties. The total amount of Match to be applied to this Scope of Work shall be a minimum of $.00 of the total reimbursed contract amount through the end of the contract period in accordance with the approved line item budget, hereby incorporated by reference.
B. Sliding Fee Scale: CSC funding is directed to the most needy individuals and families in Broward County to ensure access to safe, nurturing and enriching afterschool care for children from low- income families. Service locations are selected based on their proximity to low income areas. RLSARF is required to begin implementation of CSC’s sliding fee scale in order to collect reasonable fees from families who can afford to pay, thereby furthering the reach of CSC funds. Use of CSC’s sliding fee scale will be mandatory for future renewals of the Agreement.
VI. Performance Measures
RLSARF will be required to submit client performance measure data, in the SAMIS Performance Measure (PM) Module, within the time frames specified by CSC. RLSARF shall also report any barriers experienced in performance measure achievement, as required. The report should also include any noteworthy activities that have occurred during the term of THE Agreement, as requested. RLSARF will use CSC Data Quality Assurance Report to ensure administration points are completed and service components are attached.
RLSARF – SUMMER PERFORMANCE MEASURES Kindergarten & Above
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Russell Life Skills Hope For Literacy March 2014
DESIRED RESULT: Broward children succeed in school. Results based accountability utilizes data to improve performance outcome measures to achieve the desired customer result. When applied, performance measurement answers the following key questions:
Key Council Performance Measure Evaluation Tool Admin Schedule Question Goal
Determined # of unduplicated children served SAMIS data Summer Analysis by CSC
How Much # and types of units provided (utilization) 100% SAMIS data Summer Analysis Did We Do?
Determined Dosage of services provided SAMIS data Summer Analysis by CSC
Program Services Monitoring 80% Monitoring and site visit reports Summer Monitoring
Level of Parent/Child Satisfaction 90% Satisfaction Survey Summer Survey
How Well Did We Do It? Retention Analysis of children in program 80% SAMIS data Summer Analysis
SAMIS Data Integrity Results 95% Summer Analysis Data Integrity Report
% of children not experiencing a serious injury (requiring emergency room attention), 100% Injury/Incident Reports. Summer Analysis abuse or arrest report while in care, during the contract period.
% children who improve basic math skills. 75% "Moving with Math" grade level test. Summer Analysis
Is Anybody Better Off? "Dynamic Indicators for Basic Early % of children who improve basic reading 75% Literacy Skills (DIBELS)" assessment Summer Analysis skills. tool.
% of improved social interactions (staff- 80% CSC Monitored Observation Summer Analysis child; child-child).
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Russell Life Skills Hope For Literacy March 2014
RLSARF SCHOOL-YEAR PERFORMANCE MEASURES Kindergarten & Above
DESIRED RESULT: Broward children succeed in school. Results based accountability utilizes data to improve performance outcome measures to achieve the desired customer result. When applied, performance measurement answers the following key questions:
Ke y Council Performance Measure Evaluation Tool Admin Schedule Question Goal
School Year: Fall and % of contracted children actually served 95% SAMIS data How Much Spring Did We School Year: Fall and Do? % of funded allocation utilized 95% SAMIS data Spring
Meets Monitoring and site Program Services Monitoring School Year Expectiation visit reports How Well Did We Level of Parent/Child Satisfaction 90% Satisfaction Survey School Year Do It? SAMIS School Year: Fall and Data Integrity 95% Quality Assurance Spring Report
% of children not experiencing a serious injury (requiring emergency room attention), Injury/Incident School Year: Fall and 100% abuse or arrest report while in care, during Reports. Spring the contract period.
Parent satisfaction % of children who improve homework 80% surveys administered School Year Survey completion. by Council staff. Is Anybody Better "Dynamic Indicators Off? for Basic Early School Year: Pre Fall, % of children who improve basic reading 75% Literacy Skills Fall and Spring skills. (DIBELS)" assessment tool.
% of improved social interactions (staff- CSC Monitor School Year Monitoring: 70% child; child-child). Observation Fall and Spring
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Year- Round Administration Points:
CSC Research Analysis and Planning Department will publicize the exact testing dates on CSC Family Website. The general guidelines for the testing dates and data reporting deadlines are as follows:
• Pre-test to be administered within two weeks of program start. • Mid-test to be administered at the end of the first semester. • Post-test to be administered at the end of the 2nd semester.
If it appears inappropriate to test a child with the General Population tools, please see the Special Needs tools on CSC’s website at (cscbroward.org) and contact the CSC Program Manager.
Remainder of Page Intentionally Left Blank
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Russell Life Skills Hope For Literacy March 2014
EXHIBIT B SLIDING FEE SCALE Agency Name: Russell Life Skills and Reading Foundation Program Name: Hope for Literacy
Note: Any exceptions to the sliding fee scale provided below (i.e. for foster children, homeless children, multiple children, children with special needs, unusual family circumstances, etc.) must be approved by COUNTY, and the approval, including an explanation, must be documented in the child's file. General Population families with incomes that exceed chart amounts are not the appropriate target population for CSC services under the Agreement, unless special circumstances exist. Non- Afterschool School Weekly Week Number of Family Members in Household Fees per Weekly Child Fees per Child 2 3 4 5 6 7+ 0 0 0 0 0 0 to to to to to to 0 0 $14,709 $18,529 $22,349 $26,169 $29,989 $33,809 $14,710 $18,530 $22,350 $26,170 $29,990 $33,810 to to to to to to $1.00 $2.00 $19,614 $24,708 29,801 $34,895 $39,989 $45,082 $19,615 $24,709 $29,802 $34,896 $39,990 $45,083 to to to to to to $2.00 $4.00 $22,065 $27,795 $33,525 $39,255 $44,985 $50,715 $22,066 $27,796 $33,526 $39,256 $44,986 $50,716 to to to to to to $5.00 $10.00 $27,214 $34,281 $41,348 $48,415 $55,482 $62,549 $27,215 $34,282 $41,349 $48,416 $55,483 $62,550 to to to to to to $7.00 $14.00 $29,420 $37,060 $44,700 $52,340 $59,980 $67,620 $29,421 to $10.00 $20.00 $31,582 $31,583 $37,061 to to $15.00 $30.00 $33,583 $39,061 $33,584 $39,062 $44,701 to to to $18.00 $36.00 $37,584 $41,693 $45,812 $37,585 $41,694 $45,813 $52,341 to to to to $21.00 $42.00 $41,585 $45,694 $49,813 $53,912 $41,586 $45,695 $49,814 $53,913 $59,981 to to to to to $25.00 $50.00 $45,586 $49,695 $53,814 $57,913 $62,022 $45,587 $49,696 $53,815 $57,914 $62,023 $67,621 to to to to to to $30.00 $60.00 $49,587 $53,696 $57,815 $61,914 66,023 $70,970 $49,588 $53,697 $57,816 $61,915 $66,024 $70,971 to to to to to to $35.00 $70.00 $53,588 $57,697 $61,816 $65,915 $70,024 $74,971 $53,589 $57,698 $61,817 $65,916 $70,025 $74,972 $40.00 $80.00 and up and up and up and up and up and up
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Russell Life Skills Hope For Literacy March 2014 RUSSELL LIFE SKILLS AND READING FOUNDATION HOPE FOR LITERACY FY 2013 - 2014
PROJECTED TOTAL OTHER PROGRAM DETAIL CSC COST GRANTS
PERSONNEL
Site Director .5 FTE $10,175 $ 6,105 $ 4,070
Certified Teachers (4) $32,560 $19,536 $13,024
Benefits $ 1,365 $ 819 $ 546
SUBTOTAL $44,100 $26,460 $17,640
PROGRAM SUPPLIES
Classroom Materials $1,000 $ 600 $ 400 Food and Snacks $2,500 $1,500 $1,000
SUBTOTAL $3,500 $2,100 $1,400
VALUE ADDED Field Trips $4,000 $1,515 $2,485
SUBTOTAL $4,000 $1,490 $2,510
GENERAL Administrative Costs (10%) $6,000 $ 3,500 $2,500 Printing/Copying $ 400 $ 200 $ 150 Rent/Utilities $2,000 $1,200 $ 800
SUBTOTAL $8,400 $4,925 $3,475
TOTAL $60,000 $35,000 $25,000
P:\Common\Council Meetings\FY13-14\Mar 14\Russell Life Skills Leverage Budget
Tab 9
For Council Meeting
March 20, 2014
System Goal 3.1: Reduce risk factors associated with delinquency, violence, victimization, school failure, teen pregnancy and other risky behaviors by strengthening protective factors and positive decision making skills.
Objective 5: Partner with the School Board to provide 21st Century Community Learning Centers (21st CCLC) in low performing high schools to improve academic and social performance.
Issue: School Board 21st CCLC/LEAP High Memorandum of Understanding (MOU).
Action: Approve School Board MOU for 21st CCLC Partnership.
Budget Impact: None.
Background: Since 2007, the School District and CSC have been partners in Florida Department of Education (FDOE) grants for 21st Century Community Learning Centers (21st CCLC) at low performing high schools. 21st CCLC students qualify for Free and Reduced Lunch, perform at/or below the 40th percentile on the FCAT, read below grade level, and have documented behavioral problems. The following High Schools comprise the CSC/School District 21st CCLC high school initiative: Blanche Ely, Boyd Anderson, Deerfield Beach, Dillard, Hallandale, Miramar, Northeast and Stranahan. The Council has worked closely with our subcontracted providers, the YMCA and Hispanic Unity as well as the School District in creating a true collaboration.
Current Status: The projected annual contributions by the Council and the School District are key to the success of this initiative. In addition to the projected $497,919 FDOE allocations, CSC is projected to provide $1,005,549 for program support and sustainability as LEAP High and the School District provides daily USDA snacks and transportation estimated at $265,000. These partnerships support 1,200 students during the school year and 860 students during the summer at the eight high schools. The attached draft MOU continues the School District’s commitment to provide transportation and USDA snacks for eight (8) High Schools. This Agreement is a renewal with no changes to the current MOU language. When signed by the Council, it will be forwarded to the School District for final execution.
Recommended Action: Approve School Board MOU for 21st CCLC Partnership.
Budget Impact: None.
P:\Common\Council Meetings\Council Monthly Meetings\FY13-14\Mar 14\SBBC MOU for 21st CCLC.doc
A G R E E M E N T THIS AGREEMENT is made and entered into as of this ___ day of ______, by and between
THE CHILDREN’S SERVICES COUNCIL OF BROWARD COUNTY (hereinafter referred to as “CSC”), whose principal place of business is 6600 West Commercial Blvd, Lauderhill, Florida 33319
and
THE SCHOOL BOARD OF BROWARD COUNTY, FLORIDA (hereinafter referred to as “SBBC”) a body corporate and political subdivision of the State of Florida, whose principal place of business is 600 Southeast Third Avenue, Fort Lauderdale, Florida 33301
WHEREAS, the CSC and SBBC wish to improve instruction by significantly increasing the number of children ready for school, achieving academically once in school, and staying in school through graduation; and
WHEREAS, the achievement of those goals will greatly benefit the academic progress of students within Broward County, Florida; and
WHEREAS, the CSC has committed to partner with the SBBC to sustain the delivery of 21st Century Community Learning Center (21st CCLC) programming to enhance the afterschool academic enrichment and remediation activities at the five (5) sunsetted 21st CCLC grant schools previously funded by Florida Department Of Education (FDOE): Stranahan High School, Dillard High School, Hallandale High School, Blanche Ely High School and Northeast High School; and
WHEREAS, the CSC has committed to partner with the SBBC to for the delivery of 21st CCLC programming to enhance the afterschool academic enrichment and remediation activities at three (3) additional FDOE funded 21st CCLC grant schools in their fourth (4th) grant year: Boyd Anderson High School, Deerfield Beach High School and Miramar High School; and
WHEREAS, the CSC will sustain the programmatic portion with a FY14/15 CSC allocation of $1,005,549 for sustaining schools, $497,919 for current federally funded schools, while the SBBC will continue to provide transportation and USDA approved snacks at all eight (8) High Schools; and
NOW, THEREFORE, in consideration of the premises and of the mutual covenants contained herein and other goods and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the Parties hereby agree as follows.
ARTICLE 1 – RECITALS
1.01 Recitals. The Parties agree that the foregoing recitals are true and correct and that such recitals are incorporated herein by reference.
ARTICLE 2 – SPECIAL CONDITIONS
2.01 Term of Agreement: Unless terminated earlier pursuant to Section 3.04 of this Agreement, the term of this Agreement shall commence upon execution by all parties and conclude on July 31, 2013.
2.02 Purpose of Memorandum of Understanding: The CSC agrees to: • Ensure that CSC funded programs are supporting student gains during the regular school day.
• Customize CSC 21st Century programs to target District priorities such as decreasing internal/external suspensions, decreasing bullying behaviors, and/or increasing FCAT scores.
• Enhance the quality of CSC social service programs delivered to students and families.
The SBBC agrees to: • Provide transportation from the afterschool program home for the duration of the 2014/15 School Year.
• Provide USDA approved snacks to all students in the afterschool program.
• Provide access to TERMS data via web portal developed for SBBC and CSC data transfer.
• Work with the CSC to implement a transportation plan for the Summer program.
• Work with the CSC to provide USDA approved snacks to all students in the Summer program.
The CSC and SBBC share a commitment of these overarching outcomes and to continuous program improvements to assure the greatest possible academic results and improvements in instruction for Broward County students.
2.03 Contact Persons: Unless altered by notice given pursuant to Section 3.16 of this Agreement, the contact persons for the respective parties to this Agreement are as follows:
For CSC: Karen Swartzbaugh Ghezzi, Chief Program Officer The Children’s Services Council of Broward County 6600 West Commercial Blvd Lauderhill, Florida 33319 Telephone: (954) 377-1670 Facsimile: (954) 377-1683
2
For SBBC: Dr. Marie Wright Director of Instruction and Intervention K.C. Wright Building 600 SE Third Avenue 13th Floor Fort Lauderdale, FL 33301 Office: (754) 321-1850 Facsimile: (754) 321-2139
2.04 Background Screening: CSC agrees to comply with all requirements of Sections 1012.32 and 1012.465, Florida Statutes, and all of its personnel who (1) are to be permitted access to school grounds when students are present, (2) will have direct contact with students, or (3) have access or control of school funds, will successfully complete the background screening required by the referenced statutes and meet the standards established by the statutes. The background screening will be conducted by SBBC in advance of CSC or its personnel providing any services under the conditions described in the previous sentence. CSC shall bear the cost of acquiring the background screening required by Section 1012.32, Florida Statues, and any fee imposed by the Florida Department of Law Enforcement to maintain the fingerprints provided with respect to CSC and its personnel. The Parties agree that the failure of CSC to perform any of the duties described in this section shall constitute a material breach of this Agreement entitling SBBC to terminate immediately with no further responsibilities or duties to perform under this Agreement. To the extent permitted by law, CSC agrees to indemnify and hold harmless SBBC, its officers and employees from any liability in the form of physical or mental injury, death or property damage resulting in CSC’s failure to comply with the requirements of this Section or with Sections 1012.32 and 1012.465, Florida Statutes. Nothing herein shall be construed as a waiver by SBBC or CSC of sovereign immunity or of any rights secured by Section 768.28, Florida Statutes.
2.05 Indemnification. To the extent permitted by law, each party agrees to be fully responsible for its acts of negligence, or its agents’ acts of negligence when acting within the scope of their employment and agrees to be liable for any damages resulting from said negligence. Nothing herein is intended to serve as a waiver of sovereign immunity by any agency or political subdivision to which sovereign immunity may be applicable or to be a waiver of any rights secured by Section 768.28, Florida Statutes.
ARTICLE 3 – GENERAL CONDITIONS
3.01 No Third Party Beneficiaries. The parties expressly acknowledge that it is not their intent to create or confer any rights or obligations in or upon any third person or entity under this Agreement. None of the parties intend to directly or substantially benefit a third party by this Agreement. The parties agree that there are no third party beneficiaries to this Agreement and that no third party shall be entitled to assert a claim against any of the parties based upon this Agreement. Nothing herein shall be construed as consent by an agency or political subdivision of the State of Florida to be sued by third parties in any manner arising out of any contract.
3.02 Non-Discrimination. The parties shall not discriminate against any employee or participant in the performance of the duties, responsibilities and obligations under this Agreement because of race, age, religion, color, gender, national origin, marital status, disability or sexual orientation. 3
3.03. Termination. This Agreement may be canceled with or without cause by either party during the term hereof upon thirty (30) days written notice to the other party of its desire to terminate this Agreement.
3.04 Records. Each party shall maintain its own respective records and documents associated with this Agreement in accordance with the records retention requirements applicable to public records. Each Party shall be responsible for compliance with any public documents request served upon it pursuant to Section 119.07, Florida Statutes, and any resultant award of attorney’s fees for non-compliance with that law.
3.05 Entire Agreement. This document incorporates and includes all prior negotiations, correspondence, conversations, agreements and understandings applicable to the matters contained herein and the parties agree that there are no commitments, agreements or understandings concerning the subject matter of the Agreement that are not contained in this document. Accordingly, the parties agree that no deviation from the terms hereof shall be predicated upon any prior representations or agreements, whether oral or written.
3.06 Amendments. No modification, amendment, or alteration in the terms or conditions contained herein shall be effective unless contained in a written document prepared with the same or similar formality as this Agreement and executed by each party hereto.
3.07 Preparation of Agreement. The parties acknowledge that they have sought and obtained whatever competent advice and counsel as was necessary for them to form a full and complete understanding of all rights and obligations herein and that the preparation of this Agreement has been their joint effort. The language agreed to herein expresses their mutual intent and the resulting document shall not, solely as a matter of judicial construction, be construed more severely against one of the parties than the other.
3.08 Waiver. The parties agree that each requirement, duty and obligation set forth herein is substantial and important to the formation of this Agreement and, therefore, is a material term hereof. Any party’s failure to enforce any provision of this Agreement shall not be deemed a waiver of such provision or modification of this Agreement. A waiver of any breach of a provision of this Agreement shall not be deemed a waiver of any subsequent breach and shall not be construed to be a modification of the terms of this Agreement.
3.09 Compliance with Laws. Each party shall comply with all applicable federal and state laws, codes, rules and regulations in performing its duties, responsibilities and obligations pursuant to this Agreement.
3.10 Governing Law. This Agreement shall be interpreted and construed in accordance with and governed by the laws of the State of Florida. Any controversies or legal problems arising out of this Agreement and any action involving the enforcement or interpretation of any rights hereunder shall be submitted to the jurisdiction of the State courts of the Seventeenth Judicial Circuit of Broward County, Florida.
3.11 Binding Effect. This Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective successors and assigns.
4
3.12 Assignment. Neither this Agreement or any interest herein may be assigned, transferred or encumbered by any party without the prior written consent of the other party. There shall be no partial assignments of this Agreement including, without limitation, the partial assignment of any right receive payments from SBBC.
3.13 Force Majeure. Neither party shall be obligated to perform any duty, requirement or obligation under this Agreement if such performance is prevented by fire, hurricane, earthquake, explosion, wars, sabotage, accident, flood, acts of God, strikes, or other labor disputes, riot or civil commotions, or by reason of any other matter or condition beyond the control of either party, and which cannot be overcome by reasonable diligence and without unusual expense (“Force Majeure”). In no event shall a lack of funds on the part of either party be deemed Force Majeure.
3.14 Place of Performance. All obligations of SBBC under the terms of this Agreement are reasonably susceptible of being performed in Broward County, Florida and shall be payable and performable in Broward County, Florida.
3.15 Severability. In case any one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, unlawful, unenforceable or void in any respect, the invalidity, illegality, unenforcability or unlawful or void nature of that provision shall not effect any other provision and this Agreement shall be considered as if such invalid, illegal, unlawful, unenforceable or void provision had never been included herein.
3.16 Notice. When any of the parties desire to give notice to the other, such notice must be in writing, sent by U.S. Mail, postage prepaid, addressed to the party for whom it is intended at the place last specified; the place for giving notice shall remain such until it is changed by written notice in compliance with the provisions of this paragraph. For the present, the Parties designate the following as the respective places for giving notice:
To CSC: Cindy J. Arenberg Seltzer, President/CEO The Children’s Services Council of Broward County 6600 West Commercial Blvd Lauderhill, Florida 33319
With a Copy to: Karen Swartzbaugh Ghezzi, Chief Program Officer The Children’s Services Council of Broward County 6600 West Commercial Blvd Lauderhill, Florida 33319
To SBBC: Superintendent of Schools The School Board of Broward County, Florida 600 Southeast Third Avenue Fort Lauderdale, Florida 33301
With a Copy to: Dr. Marie Wright Director of Instruction and Intervention K.C. Wright Building 600 SE Third Avenue 13th Floor Fort Lauderdale, FL 33301 5
3.17 Captions. The captions, section number, article numbers, title and headings appearing in this Agreement are inserted only as a matter of convenience and in no way define, limit, construe or describe the scope or intent of such articles or sections of this Agreement, nor in any way effect this Agreement and shall not be construed to create a conflict with the provisions of this Agreement.
3.18 Authority. Each person signing this Agreement on behalf of either party individually warrants that he or she has full legal power to execute this Agreement on behalf of the party for whom he or she is signing, and to bind and obligate such party with respect to all provisions contained in this Agreement.
IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement on the date first above written.
FOR CSC
CHILDREN’S SERVICES COUNCIL OF BROWARD COUNTY
By______Cindy Arenberg Seltzer, CEO/President
DATE: ______
Approved as to form by:
JOHN MILLEDGE, ESQ. 200 Las Olas Circle Building 200 SW First Avenue, Suite 800 Ft. Lauderdale, FL 33301
______John Milledge, Esq. Children’s Services Council of Broward County
6
FOR SBBC
(Corporate Seal) THE SCHOOL BOARD OF BROWARD COUNTY, FLORIDA
By______ATTEST Patricia Good, Chair
______Robert W. Runcie Superintendent Broward County Schools Approved as to Form and Legal Content
______School Board Attorney
7 Tab 10
For Council Meeting
March 20, 2014
System Goal 1.2: Improve the Coordination of Children’s Services.
Objective 1: Promote Collaboration Between Funders and Stakeholders to Improve the Delivery of Children’s Services Across Local Systems.
Issue: School Board Data Sharing Agreement.
Action: Approve School Board Data Sharing Agreement.
Budget Impact: None.
Background: A Memorandum of Understanding (MOU) between the Broward County School Board and the Council was first executed in August 2006 to provide CSC with School Board data on CSC funded participants. It has been reviewed annually and the current MOU expires on June 30, 2014. This important collaboration is providing the tools necessary to analyze student achievement for Council-funded programs including MOST Afterschool and Summer, Independent Living, the 21st Century and LEAP High School Initiatives, and Delinquency Prevention.
Current Status: The attached Memorandum of Understanding (MOU) for School Year 14/15 includes two suggested revisions.
• The first revision is to include CSC approved community partners in the agreement. Based on an Amendment to the 2013 Agreement, the Community Foundation’s School is Cool Middle School initiative was added to the MOU. It is anticipated that other community partners, such as the United Way, may also use the CSC’s SAMIS system and benefit from the data sharing MOU. • The second revision to the MOU is the addition of the STAR system, a web portal designed by CSC and the Broward Schools to provide electronic uploads of TERMS data for students entered into SAMIS.
When signed by the Council, the Data Sharing MOU will be forwarded for execution by the School District.
Recommended Action: Approve School Board Data Sharing Agreement.
Budget Impact: None.
P:\Common\Council Meetings\Council Monthly Meetings\FY13-14\Mar 14\SBBC Data Sharing 14-15 IP.docx AGREEMENT
THIS AGREEMENT is made and entered into as of this __ day of April 2014, by and between
THE CHILDREN'S SERVICES COUNCIL OF BROWARD COUNTY (hereinafter referred to as "Council"), whose principal place of business is 6600 W. Commercial Blvd., Lauderhill, Florida 33319
and
THE SCHOOL BOARD OF BROWARD COUNTY, FLORIDA (hereinafter referred to as "SBBC") a body corporate and political subdivision of the State of Florida, whose principal place of business is 600 Southeast Third Avenue, Fort Lauderdale, Florida 33301
WHEREAS, the Council and SBBC wish to improve instruction by significantly increasing the number of children ready for school, achieving academically once in school, and staying in school through graduation; and
WHEREAS, the achievement of those goals will greatly benefit the academic progress of students within Broward County, Florida; and
WHEREAS, Section 1002.22(3)(d)(5), Florida Statutes, permits district school boards to release personally identifiable records or reports of a student under specified conditions to individuals or organizations conducting studies for or on behalf of a board of education for the purpose of improving instruction; and
WHEREAS, SBBC desires to have the Council conduct studies that will assist in improvement of instruction within Broward County, Florida; and
WHEREAS, the Council is willing to produce such studies to improve instruction and academic progress within Broward County, Florida.
NOW, THEREFORE, in consideration of the premises and of the mutual covenants contained herein and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the Parties hereby agree as follows.
ARTICLE 1- RECITALS
1.01 Recitals. The Parties agree that the foregoing recitals are true and correct and that such recitals are incorporated herein by reference. ARTICLE 2- SPECIAL CONDITIONS
2.01 Term of Agreement: Unless terminated earlier pursuant to Section 3.04 of this Agreement, the term of this Agreement shall commence upon execution by all parties and conclude on June 30, 2014.
2.02 Purpose and Objectives of Data Studies: The Council and SBBC agree that the third party evaluation, conducted by the Council, will provide individual level test results and data studies that will be shared with SBBC staff to:
• Ensure that Council and community partner funded programs are supporting student gains during the regular school day.
• Customize Council and community partner programs to target District priorities such as decreasing internal/external suspensions, increasing attendance, decreasing bullying behaviors, and/or increasing FCAT improving academic performance scores.
• Support and validate success of initiatives spearheaded by the Special Needs Advisory Coalition.
• Measure successful implementation of the School Wellness Policy.
• Support the District's "Open Access" policy.
• Enhance the quality of Council and community partner social service programs delivered to students and families.
• Provide schools data validating the impact of Council and community partner funded social service interventions.
• Validate that leveraging SBBC and Council resources results in increased student achievement.
The Council and SBBC share a commitment of these overarching outcomes and to continuous program improvements to assure the greatest possible academic results and improvements in instruction for Broward County students. Similarly, the parties share a commitment to the conduct of studies tracking and verifying results as a key tool of evaluation of education programs funded by the Council and benefiting SBBC's students. The results of such studies will assist the parties in their cooperative efforts to improve education in Broward County, Florida; measure the ability of Council- funded programs to achieve student outcomes, targets and indicators that will improve the academic advancement of such students.
2.03 Delivery of Council Demographic Information: SBBC is entering into this Agreement with the Council so that the Council can perform studies for program evaluation purposes and to make mid-course program corrections that will enhance and increase instruction and academic achievement in SBBC's schools. As such, the Council will tri-annually provide SBBC a files containing program demographic information about Council and community partner clients who are district school students through the STAR webservice. The STAR system was created in partnership with Broward County Public Schools. This information will include first and last names, student identification number, dates of birth, race and gender data and the following:
2 1. Data studies measuring attainment of goals listed in 2.02;
2. Identifying information of students who participate in programs funded by Council or by community partners who utilize the Council’s data system; 3. Identifying information of students that may be provided to school principals and their appropriate staff to identify participating students;
4. Aggregate or disaggregate data by student program or school site obtained from various measurement tools employed in Council funded programs such as Parent Stress Inventory, Stress Index for Parents of Adolescents, Beck Depression Inventory-2, Jobs Observation and Behavior Scale (JOBS), JOBS- Opportunity for Self-Determination, Revised Children's Manifest Anxiety Scale, Child Behavioral Checklist, Development Profile III, Problem Oriented Screening Instrument for Testing, Family Assessment Device, Family Adaptability and Cohesive Evaluation-3, Parent-Adolescent Communication Scale, Youth Outcome Questionnaire, Ansell-Casey Life Skills Assessment, Supports Intensity Scale, Children's Depression Inventory, any other related measurement tools;
5. Any other reasonable analysis services and studies.
2.04 Proxy Identification by SBBC: SBBC will convert Council's program demographic information provided under Section 2.03 into individual proxy IDs that will correspond to the data specified in Section 2.05 above. SBBC will provide a list of those students identified to it by Council for which a data match could not be obtained and for whom no proxy IDs were created.
2.05 Delivery of SBBC Proxy Academic Information: SBBC will provide Council an electronic file containing for each proxy ID the following associated data:
1. The student's demographic characteristics including race, gender, disability, home language, country of origin, eligibility for free and reduced lunch, English proficiency;
2. The approximate geographic location of student's home residence;
3. The student's and the school’s rates of attendance and truancy;
4. The disciplinary actions involving the student;
5. The identity of Council-funded providers delivering services to the student;
6. The student's school mobility;
7. The results of student's performance under academic assessments including the reading, writing, science and math FCAT tests;
8. The student's grades and credits;
9. The student's promotion or non-promotion; and
10. The student's chronic health conditions and immunizations.
2.06 Council-Produced Studies: The Council will utilize the SBBC Proxy Academic information to produce studies and a report to be delivered to SBBC measuring improvements in instruction and academic achievement as a result of Council-funded programs in comparison to
3 outcomes for all SBBC students having similar characteristics.
4 2.07 Frequency of Data Exchange: The exchange of Council demographic information and Proxy Academic information will occur three times a year continuously using the procedures described in this Agreement.
2.08 Confidentiality: All data and personally identifiable student records and reports provided to the Council by SBBC under this Agreement is subject to the following:
1. Federal restrictions including Title 20 USC Section 1232g ("FERPA");
2. Florida statutory restrictions including Section 1002.22, Florida Statutes;
3. All applicable adopted policies and procedures of SBBC; and
4. All applicable adopted policies and procedures of Council.
2.09 Nondisclosure and Ownership: Unless otherwise permitted by applicable law, the Council shall not release identifiable student data to any third party without prior approval of the parent of an affected minor student or the consent of an affected adult student. Additionally, Council shall not release to any party any aggregate data complied for groups containing fewer than ten (10) students. SBBC retains ownership of all SBBC-created data used under this Agreement, including the algorithm used to create the proxy identification numbers. The Council will only provide de-identified, aggregate data to community partners using the Council data system.
2.10 Public Records Requests: Prior to any response by the Council, any public service requests submitted to the Council for any information furnished by SBBC must be submitted to SBBC's Office of the General Counsel for consultation. However, the obligation to respond to such requests and any expenses associated with such responses shall be the responsibility of the Council.
2.11 Destruction of Shared Information: All student information received by the Council under this Agreement will be destroyed when no longer needed for the purpose of conducting its studies.
2.12 Description of Security Measures: The Council will implement security precautions and protections to ensure that persons not authorized to review personally identifiable student data do not gain access to such information. All studies by Council shall be performed in a manner that does not permit the personal identification of students and their parents by persons other than representatives of the Council and SBBC. The Council shall implement security procedures and protections to assure that the identities of individuals associated with specific records in the data are not revealed without authority or prior consent. When conducting studies involving small areas or numbers, the Council will limit the release of analyses to those involving aggregate data of ten (10) students or more.
2.13 Access Limitations to SBBC Data: The Council will restrict access to personally indentifiable student records to only those Council project staff members or such third party contractors the Council may use to conduct the studies required under this Agreement. Other individuals and agencies will have access to maps and analyses that contain aggregated data, but will not have access to personally identifiable student records unless authorized by law.
2.14 Review: SBBC may review Council studies at any time to ensure personally identifiable student information is not released unless authorized under this Agreement.
5 2.15 Contact Persons: Unless altered by notice given pursuant to Section 3.16 of this Agreement, the contact persons for the respective parties to this Agreement are as follows:
For Council: Sue Gallagher, Director of Research, Analysis, & Planning Children's Services Council of Broward County 6600 W. Commercial Blvd. Lauderhill, Florida 33319 sgallagher@cscbrowa rd.org Telephone: (954) 377- 1671 Facsimile: (954) 377-1683
For SBBC: Jeff Stanley, Director of Technology Application & Integration School Board of Broward County, Florida 7720 West Oakland Park Boulevard - 2nd Floor Sunrise, Florida 33351 jstanley@browardschool s.co1n Telephone: (754) 321- 0401 Facsimile: (754) 321-0905
2.16 Background Screening: Council agrees to comply with all requirements of Sections 1012.32 and 1012.465, Florida Statutes, and all of its personnel who (1) are to be permitted access to school grounds when students are present, (2) will have direct contact with students, or (3) have access or control of school funds, will successfully complete the background screening required by the referenced statutes and meet the standards established by the statutes. The background screening will be conducted by SBBC in advance of Council or its personnel providing any services under the conditions described in the previous sentence. Council shall bear the cost of acquiring the background screening required by Section 1012.32, Florida Statues, and any fee imposed by the Florida Department of Law Enforcement to maintain the fingerprints provided with respect to Council and its personnel. The Parties agree that the failure of Council to perform any of the duties described in this section shall constitute a material breach of this Agreement entitling SBBC to terminate immediately with no further responsibilities or duties to perform under this Agreement. To the extent permitted by law, Council agrees to indemnify and hold harmless SBBC, its officers and employees from any liability in the form of physical or mental injury, death or property damage resulting in Council's failure to comply with the requirements of this Section or with Sections 1012.32 and 1012.465, Florida Statutes. Nothing herein shall be construed as a waiver by SBBC or Council of sovereign immunity or of any rights secured by Section 768.28, Florida Statutes.
2.17 Indemnification. To the extent permitted by law, each party agrees to be fully responsible for its acts of negligence, or its agents' acts of negligence when acting within the scope of their employment and agrees to be liable for any damages resulting from said negligence. Nothing herein is intended to serve as a waiver of sovereign immunity by any agency or political subdivision to which sovereign immunity may be applicable or to be a waiver of any rights secured by Section 768.28, Florida Statutes.
ARTICLE 3- GENERAL CONDITIONS
3.01 No Third Party Beneficiaries. The parties expressly acknowledge that it is not 6 their intent to create or confer any rights or obligations in or upon any third person or entity under this Agreement. None of the parties intend to directly or substantially benefit a third party by this Agreement. The parties agree that there are no third party beneficiaries to this Agreement and that no third party shall be entitled to assert a claim against any of the parties based upon this Agreement. Nothing herein shall be construed as consent by an agency or political subdivision of the State of Florida to be sued by third parties in any manner arising out of any contract.
3.02 Non-Discrimination. The parties shall not discriminate against any employee or participant in the performance of the duties, responsibilities and obligations under this Agreement because of race, age, religion, color, gender, national origin, marital status, disability or sexual orientation.
3.03. Termination. This Agreement may be canceled with or without cause by either party during the term hereof upon thirty (30) days written notice to the other party of its desire to terminate this Agreement.
3.04 Records. Each party shall maintain its own respective records and documents associated with this Agreement in accordance with the records retention requirements applicable to public records. Each Party shall be responsible for compliance with any public documents request served upon it pursuant to Section 119.07, Florida Statutes, and any resultant award of attorney's fees for non-compliance with that law.
3.05 Entire Agreement. This document incorporates and includes all prior negotiations, correspondence, conversations, agreements and understandings applicable to the matters contained herein and the parties agree that there are no commitments, agreements or understandings concerning the subject matter of the Agreement that are not contained in this document. Accordingly, the parties agree that no deviation from the terms hereof shall be predicated upon any prior representations or agreements, whether oral or written.
3.06 Amendments. No modification, amendment, or alteration in the terms or conditions contained herein shall be effective unless contained in a written document prepared with the same or similar formality as this Agreement and executed by each party hereto.
3.07 Preparation of Agreement. The parties acknowledge that they have sought and obtained whatever competent advice and counsel as was necessary for them to form a full and complete understanding of all rights and obligations herein and that the preparation of this Agreement has been their joint effort. The language agreed to herein expresses their mutual intent and the resulting document shall not, solely as a matter of judicial construction, be construed more severely against one of the parties than the other.
3.08 Waiver. The parties agree that each requirement, duty and obligation set forth herein is substantial and important to the formation of this Agreement and, therefore, is a material term hereof. Any party's failure to enforce any provision of this Agreement shall not be deemed a waiver of such provision or modification of this Agreement. A waiver of any breach of a provision of this Agreement shall not be deemed a waiver of any subsequent breach and shall not be construed to be a modification of the terms of this Agreement.
3.09 Compliance with Laws. Each party shall comply with all applicable federal and state laws, codes, rules and regulations in performing its duties, responsibilities and obligations pursuant to this Agreement. 7 3.10 Governing Law. This Agreement shall be interpreted and construed in accordance with and governed by the laws of the State of Florida. Any controversies or legal problems arising out of this Agreement and any action involving the enforcement or interpretation of any rights hereunder shall be submitted to the jurisdiction of the State courts of the Seventeenth Judicial Circuit ofBroward County, Florida.
3.11 Binding Effect. This Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective successors and assigns.
3.12 Assignment. Neither this Agreement or any interest herein may be assigned, transferred or encumbered by any party without the prior written consent of the other party. There shall be no partial assignments of this Agreement including, without limitation, the partial assignment of any right receive payments from SBBC.
3.13 Force Majeure. Neither party shall be obligated to perform any duty, requirement or obligation under this Agreement if such performance is prevented by fire, hurricane, earthquake, explosion, wars, sabotage, accident, flood, acts of God, strikes, or other labor disputes, riot or civil commotions, or by reason of any other matter or condition beyond the control of either party, and which cannot be overcome by reasonable diligence and without unusual expense ("Force Majeure"). In no e,vent shall a lack of funds on the part of either party be deemed Force Majeure.
3.14 Place of Performance. All obligations of SBBC under the terms of this Agreement are reasonably susceptible of being performed in Broward County, Florida and shall be payable and performable in Broward County, Florida.
3.15 Severability. In case any one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, unlawful, unenforceable or void in any respect, the invalidity, illegality, unenforcability or unlawful or void nature of that provision shall not effect any other provision and this Agreement shall be considered as if such invalid, illegal, unlawful, unenforceable or void provision had never been included herein.
3.16 Notice. When any of the parties desire to give notice to the other, such notice must be in writing, sent by U.S. Mail, postage prepaid, addressed to the party for whom it is intended at the place last specified; the place for giving notice shall remain such until it is changed by written notice in compliance with the provisions of this paragraph. For the present, the Parties designate the following as the respective places for giving notice:
To Council: Cindy J. Arenberg Seltzer, President/CEO Children's Services Council of Broward County 6600 W. Commercial Blvd. Lauderhill, Florida 33319
With a Copy to: Sue Gallagher Director of Research, Analysis & Planning Children's Council of Broward County 6600 W. Commercial Blvd. Lauderhill, Florida 33319
8 To SBBC:. Superintendent of Schools School Board of Broward County, Florida 600 Southeast Third Avenue Fort Lauderdale, Florida 33301
With a Copy to: Jeff Stanley, Director of Technology Application & Integration School Board of Broward County, Florida 7720 West Oakland Park Boulevard - 2nd Floor Fort Lauderdale, Florida 33351
3.17 Captions. The captions, section number, article numbers, title and headings appearing in this Agreement are inserted only as a matter of convenience and in no way define, limit, construe or describe the scope or intent of such articles or sections of this Agreement, nor in any way effect this Agreement and shall not be construed to create a conflict with the provisions of this Agreement.
3.18 Authoritv. Each person signing this Agreement on behalf of either party individually warrants that he or she has full legal power to execute this Agreement on behalf of the party for whom he or she is signing, and to bind and obligate such party with respect to all provisions contained in this Agreement.
IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement on the date first above written.
FOR COUNCIL
CHILDREN’S SERVICES COUNCIL OF BROWARD COUNTY
By______Cindy Arenberg Seltzer, CEO/President
DATE: ______
Approved as to form by:
JOHN MILLEDGE, ESQ. Republic Tower 110 S.E. 6th Street, 15th Floor Fort Lauderdale, Florida 33301 Telephone: (954) 761-8640
______John Milledge, Esq. Children’s Services Council of Broward County
FOR SBBC
(Corporate Seal) THE SCHOOL BOARD OF BROWARD COUNTY, FLORIDA
By______ATTEST Patricia Good, Chair
______Robert Runcie Approved as to Form and Legal Content Superintendent of Schools
______School Board Attorney
9
Tab 11
For Council Meeting
March 20, 2014
Crosses Three Service Goals and Objectives Issue: Provider Contract Adjustments.
Action(s): (1) Approve Healthy Mothers/Healthy Babies Contract Increase. (2) Approve First Baptist Church MOST Contract Increase. (3) Approve Department of Health Contract Increase.
Budget Impact : (1) $15,000 of $199,056 Available in Unallocated for FY 13/14. (2) $ 6,707 of $184,056 Available in Unallocated for FY 13/14. (3) $21,665 of $177,349 Available in Unallocated for FY 13/14.
Background: Based on programmatic monitoring and administrative review, three important but unrelated staff and/or salary adjustments are recommended for the following provider agencies:
(1) Healthy Mothers/Healthy Babies Prenatal-Infant Home Visiting Program targets high risk, transient pregnant and parenting teen mothers. This Family Strengthening program (Service Goal 2.1.1) has been funded by the Council since 2001 and has historically utilized a paraprofessional case coordinator model with bi-weekly home visits for service delivery with positive performance and outcome achievement.
This past year, it became evident that the teen parent population being served has increasingly complex psycho-social needs and, to improve service delivery, the provider began transitioning from a paraprofessional model to a professional model through attrition. However, now that degreed staff are in place, the program budget based on a paraprofessional salary structure is not sufficient, resulting in high turnover. To staff this critical program appropriately and stabilize the professional workforce, it is recommended that salaries be adjusted to align with the current market for Bachelor level employee’s degrees, effective April 1st, which would annualize at $30,000 for FY 14/15 at contract renewal.
(2) First Baptist Church Piney Grove has been a MOST afterschool and summer provider for over six years (Service Goal 7.1.2). Their educational programming integrates academic enrichment, social skills development and cultural and recreational activities in a structured fun and safe environment. The majority of participating children are in grades K-3, have difficulty concentrating and staying on task and are skills-deficient. An additional counselor position is recommended to support the teachers in the classroom, which will allow the Site Coordinator to manage the administrative and supervisory tasks required by the Council. This new position would be effective April 1st and would annualize at $11,538 for FY 14/15 at contract renewal. P:\Common\Council Meetings\Council Monthly Meetings\FY13-14\Mar 14\Provider Contract Adjustments.docx Staff and Salary Adjustments
(3) The Department of Health’s (DOH) KidCare Outreach program (Service Goal 8.1.3) provides personalized assistance to prospective KidCare enrollees and responds to inquiries to the local KidCare hotline: 954-INSURES. The KidCare unit has forged partnerships with governmental and community-based organizations to promote the program and serves as the leading source of application distribution to Broward schools and child care facilities.
The program has been staffed by both Career Service staff who are fully benefitted and Non-Career Services (OPS) staff who are not benefitted. Effective December 2013, the State of Florida required that non-Career Service staff must be provided with health insurance coverage. Since all Council contracts fund benefits for full-time employees, the State’s ability to hire staff without benefits has kept DOH personnel costs artificially low. In light of the recent change in State policy that it is no longer an option to have staff without benefits, it is recommended that the contract be increased by $21,665 so it will be comparable to other CSC-funded programs retroactive to December. Retroactive to December, this action would annualize to $26,000 at contract renewal.
Recommended (1) Approve Healthy Mothers/Healthy Babies Contract Increase. Action(s): (2) Approve First Baptist Church MOST Contract Increase. (3) Approve Department of Health Contract Increase.
Budget Impact: (1) $15,000 of $199,056 Available in Unallocated for FY 13/14. (2) $30,000 of $184,056 Available in Unallocated for FY 13/14. (3) $21,665 of $177,349 Available in Unallocated for FY 13/14.
P:\Common\Council Meetings\Council Monthly Meetings\FY13-14\Mar 14\Provider Contract Adjustments.docx Staff and Salary Adjustments
Tab 12
For Council Meeting
March 20, 2014
Service Goal 2.1: Reduce the incidence of verified evidence of abuse and neglect.
Objective 2: Provide family strengthening services that support families with children in relative (Kinship) care and nonrelative care.
Issue: Kinship Services Delivery – Six Month Report Update.
Action: For Information Only.
Budget Impact: None.
Background: In June 2013, the Council approved funding under the Kinship RFP to Kids In Distress (KID), partnering with Memorial and Legal Aid, and the National Youth Advocacy Program (NYAP). During the awards discussion and budget considerations for FY 13/14, an additional $150,000 was added to the Kinship goal. At the Council’s request, the Kinship RFP rating committee reconvened on July 24th and recommended that the Council fund a third Kinship agency, Harmony Development Center in partnership with Genesis Christian Center. With an allocation of $90,000, this collaborative would expand services to and grow capacity in North County. Given the critical and escalating need for kinship services in our community, Council member Kim Goursch requested a six month status report on service implementation.
Current Status: All three programs have been monitored with positive results. With extensive experience and a long history of providing Kinship services, the KID collaborative continues to provide a range of effective support services with excellent utilization and their partnership with Legal Aid imbeds legal advocacy within the program design.
The two new providers, Harmony and NYAP, have successfully implemented a continuum of quality Kinship services. Families are receiving a comprehensive assessment, individualized service plans, intensive and supportive case management and the opportunity to participate in support/parenting groups. Additionally, eligible teens are receiving employability skills training through Harmony’s partnership with Genesis Christian Center. Both agencies encountered initial recruitment challenges which resulted in early under-utilization; however, with technical assistance and expanded outreach efforts, both are now on track for numbers of families served and utilization has improved. The legal advocacy components for Harmony and NYAP have struggled without funding dedicated to a specific legal services provider. They have been responsive to technical assistance and staff recommendations to address the systemic delivery of critical legal services across all three providers will be put forward during the May Budget-setting process. Outcome performance will also be addressed at that time since ith is now too soon to measure.
Recommended Action: For Information Only.
Budget Impact: None.
P:\Common\Council Meetings\FY13-14\March 2014\Kinship Providers Update
For Council Meeting
March 20, 2014
Service Goal 3.1.1: Provide youth development programs that engage middle school students attending high-need schools to promote school and community attachment.
Service Goal 2.2.1: Promote efforts to increase economic self-sufficiency and food security for families. Issue: Mid Year Termination of MDEI Contracts and Emergency Transition of Services and Budget. Action: 1) Accept Notice of Youth Force Contract Termination and Emergency Transition of Services and Budget from MDEI to HANDY Retroactive to 3/1/14.
2) Accept Notice of EITC Contract Termination and Emergency Transition of Services and Budget from MDEI to Hispanic Unity Retroactive to 2/1/14.
Budget Impact: 1) $158,878 of $158,878 Remaining in MDEI Youth Force Contract for FY 13/14.
2) $87,612 of $87,612 Remaining in MDEI Prosperity/ EITC Contract for FY 13/14.
Background: Minority Development and Empowerment, Inc. (MDEI) has been a Council provider for many years and currently has contracts for Youth Force and EITC Outreach and Tax Assistance services. Their Youth Force contract is in Year 2 of a 4 year procurement cycle and, with an allocation of $246,976, provides year round services to over 68 high need youth attending Pompano Beach Middle School. Engaging “club” activities provide academic support, character education, disguised learning and community service projects, counseling and case management and cultural enrichment opportunities that support student success. Their EITC Outreach program, funded at $100,000, supports ten Volunteer Income Tax Assistance (VITA) sites with over 50 trained volunteer tax preparers. In 2013, these efforts resulted in over 2,400 completed tax returns for over $2.5 million in refunds to low income and disenfranchised Broward residents.
Current Status: Programmatically, both contracts are performing well, confirmed by monitoring, utilization and outcome attainment. Unfortunately, a series of non-CSC contract circumstances have created a substantial and insurmountable cash flow crisis that has left the agency unable to meet payroll and other financial obligations. On March 18th, MDEI’s CEO formally requested early and immediate termination of both CSC contracts. To avoid service disruption of crtical services, an emergency transition of both services and budget is recommended as follows:
1) A meeting on 3/19 with the Principal of Pompano Beach Middle School validates the need for continuation of services. Following a review of current Youth Force providers, all competitively procured, the Principal has requested that current MDEI services be transitioned to HANDY, which currently provides excellent services at Lauderdale Lakes Middle School. The MDEI contract will be terminated immediately and, if approved, a contract amendment would transfer all
P:\Common\Council Meetings\Council Monthly Meetings\FY13-14\Mar 14\MDEI Contract(s) Termination and Transition.docx
remaining budget to HANDY for FY 13/14 program operations. Contract renewals would be presented during the course of the annual budget-setting process. Since invoices have been paid to MDEI through February, the contract amendment would be effective March 1st. All current, interested staff at Pompano Beach Middle School will be hired by HANDY to ensure uninterrupted services.
2) In addition to MDEI, the Council currently funds Hispanic Unity to provide EITC and Tax Assistance Outreach and Services and they are well-positioned to step in on an emergency basis to finish the tax season ending April 15th. Last year, Hispanic Unity successfully operated ten VITA sites with 115 trained tax preparers with over 2,900 returns valued at almost $3 million to Broward’s highest need residents. The MDEI contract will be terminated immediately and, if approved, a Hispanic Unity contract amendment would transfer all remaining budget for continued EITC operations for FY 13/14. Since invoices have been paid to MDEI through January, the contract amendment would be effective February 1st All current, interested MDEI staff will be hired by Hispanic Unity to ensure uninterrupted services.
Recommended Action: 1) Accept Notice of Youth Force Contract Termination and Emergency Transition of Services and Budget from MDEI to HANDY Retroactive to 3/1/14.
2) Accept Notice of EITC Contract Termination and Emergency Transition of Services and Budget from MDEI to Hispanic Unity of Florida Retroactive to 2/1/14. Budget Impact: 1) $158,878 of $158,878 Remaining in MDEI Youth Force Contract for FY 13/14.
2) $87,612 of $87,612 Remaining in MDEI Prosperity/ EITC Contract for FY 13/14.
P:\Common\Council Meetings\Council Monthly Meetings\FY13-14\Mar 14\MDEI Contract(s) Termination and Transition.docx
Tab 13
For Council Meeting
March 20, 2014
System Goal 1.2: Improve the Coordination of Children’s Services. Objective 1: Promote Collaboration Between Funders and Stakeholders to Improve the Delivery of Children’s Services Across Local Systems. Issue: Building an integrated data system for Broward’s child serving system. Action: Approve Procuring a Data Consultant. Budget Impact: $35,700 Available and Allocated to Systems Goal 1.2.1 for FY 13/14.
Background: Many communities at the city, county, and state levels are using data collaboratives to drive Collective Impact. Years ago, Broward was very progressive in laying the foundation/framework for this type of work with the Broward Information Network (BIN). Its goal was to link agencies’ client databases so planners and caseworkers could search for information on individuals they served or who were applying for services. Unfortunately, the BIN met with several barriers, primarily confidentiality- related concerns (e.g., HIPPA, FERPA) and the challenge of linking legacy systems to avoid double data entry. Since that time, the data-sharing landscape has evolved, with other localities developing data systems that comply with legal requirements while sharing data at the individual, program, agency, and community indicator levels.
Current Status: In FY 12/13, the Broward Children’s Strategic Plan Data Committee began exploring ways to implement an integrated data system which would share information for (1) individual case management, (2) program and service system performance measurement and (3) policy and program development. The committee investigated states and communities that have successfully or unsuccessfully implemented an integrated data system including software, legal procedures, and governance strategies. The committee also initiated a preliminary mapping of Broward’s existing data sharing Memoranda of Understanding. At the February Leadership Coalition meeting, the Data Committee presented its findings and the Coalition recommended the information be considered by the Coordinating Council of Broward (CCB). At the March CCB meeting, there was consensus to request that the Council fund a consultant to develop an implementation plan for an integrated data system.
Specifically, the Data Consultant would develop an implementation plan for a Broward integrated data system which would integrate existing data systems such as SAMIS, One E-App and the School Board’s TERMS, using the latest technology, software, and data sharing Memoranda of Understanding. The Data Consultant would be procured with a Request for Qualifications (RFQ) which would be brought back to the Council for approval prior to its release in accordance with Council Policy.
Recommended Action: Approve Procuring a Data Consultant.
Budget Impact: $35,700 Available and Allocated to Systems Goal 1.2.1 for FY 3/14.
P:\Common\Council Meetings\Council Monthly Meetings\FY13-14\Mar 14\CSP Integrated Data Systems IP.docx Tab 14
For Council Meeting
March 20, 2014
Service Goal 3.1: Reduce risk factors associated with delinquency, violence, victimization, school failure, teen pregnancy and other risky behaviors by strengthening protective factors and increasing positive decision-making skills.
Objective 5: Partner with the School District to provide 21st Century Community Learning Centers (21st CCLC) in low performing high schools to improve academic and social performance.
Issue: FDOE Formative Evaluation Report. Action: For Your Information. Budget Impact: None.
Background: Since 2007, the School District and CSC have been partners in Florida Department of Education (FDOE) grants for 21st Century Community Learning Centers (21st CCLC) at low performing high schools. The CSC’s 21st CCLC students qualify for Free and Reduced Lunch, perform at/or below the 40th percentile on the FCAT, read below grade level, and have documented behavioral problems. A five year commitment, FDOE funding is reduced by 20% after the 2nd grant year and fully sunsets after the 5th year. Since July 2013, the Council has fully sustained programming at Dillard, Hallandale and Stranahan High (now known as CSC’s LEAP High) and will sustain programming at Blanche Ely and Northeast High beginning in August 2014.
Three additional high schools are in Year 3 of FDOE’s five year grant cycle: Boyd Anderson, Deerfield Beach and Miramar High. A Formative Evaluation is required by FDOE to assess mid-program year performance for these three (3) grant-funded high schools.
Current Status: The Research, Analysis, and Planning (RAP) Department is responsible for conducting two program evaluations for the three FDOE high schools. The first, a formative evaluation, gathers and analyzes quantitative and qualitative data to improve program service delivery and outcomes. Due to FDOE on March 7th, this formative evaluation report analyzed attendance data, delivery of program activities and status of mid-year outcome performance. Overall attendance at Boyd Anderson is excellent and attendance at Deerfield Beach and Miramar are well-positioned to meet FDOE requirements by the end of the school year. Two (2) of ten objectives pertaining to improved behavior have been met and there is moderate achievement in seven (7) objectives pertaining to improved academic performance, decreased truancy and parent engagement. FCAT reading performance will be assessed this summer when that data is available. Recommendations for program improvements include (1) increasing attendance at Deerfield Beach and Miramar and (2) administering parent evaluation surveys at all parent activities. Of note is that prior evaluation reports submitted by the CSC-RAP Department have received high praise from FDOE administrators.
An executive summary of the 31 page report, which is available on the CSC website, is attached for reference.
Recommended Action: None; For Your Information.
Budget Impact: None.
P:\Common\Council Meetings\Council Monthly Meetings\FY13-14\Mar 14\21stCCLC Formative Evaluation_IP.doc
Formative Evaluation Summary
Children’s Services Council of Broward County April 2014 Program Evaluator: Carl M. Dasse Ph.D. Project Number: 12A-2443A-3PCC1
1. Evaluation Overview
The Children’s Services Council of Broward (CSC), at the request of and in joint partnership with, the School Board of Broward County, 21st Century Community Learning Center programs (21st CCLC) at eight (8) of the District’s highest need High Schools. In partnership with the District, the CSC receives FDOE 21st CCLC funding at three High Schools (Boyd Anderson, Deerfield Beach, and Miramar), the District directly receives 21st CCLC Funds for two schools (Blanche Ely and Northeast), and the CSC fully sustains our LEAP High program at three additional schools (Dillard, Hallandale and Stranahan). Added to the federal 21st CCLC funds passed through the FDOE and CSC dollars, are District funds allocated for transportation, and USDA funds for the after school snack/Supper Program. As required by FDOE, the CSC’s Research Department (RAP) conducts and ongoing Formative Evaluation of the 21st CCLC awarded to the CSC.
2. Program Operation
The principals selected the CSC service providers (YMCA for Boyd Anderson and Deerfield Beach and Hispanic Unity of Florida for Miramar) and designed the program to serve 366 (122 students per school/Center) high risk students during the school year and summer. Two schools, Boyd Anderson and Miramar operate Monday - Thursday during the school year (122 days) and summer (23 days). By principal request, Deerfield Beach operates Monday - Friday during the school year (141 days), and Monday - Thursday in the summer (23 days). The program operates 12 hours per week after school and 16 hours per week in the summer. The principals designed the activities and schedule to meet their school need, and FDOE’s daily 60 minute Project Based Learning requirement reinforces core academics for each student.
3. Student Attendance
During the summer component, 340 students attended the program on average each day, and the program’s average daily attendance increased to 365 students during the school year. The overall average daily attendance rate was 92.8% during the summer, and 99.7% after school. Utilizing FDOE’s Monthly Attendance Reporting guidelines, the school year component and the summer component are at moderate risk for not meeting the program’s attendance requirement. However, the low attendance rates at Boyd Anderson during the summer and decreasing after school attendance at Deerfield Beach and Miramar is problematic. As a result, the CSC is working with the YMCA and HUF to improve the average daily attendance at these two schools during the spring of 2013 until year end.
Page 1 of 3
Chart 1 - Monthly Averate Daily Attendance (104 youth - 85% or low risk)
200
180
160
140
120 Contract = 122 per day
100 Number of Students Attending MonthEach Attending of Students Number
80 Complaince = 85% (104 students) (104 dailyComplaince85% attending /avg.monthper =
60
40 June July September October November December Miramar H.S. 114 145 127 139 109 65 Boyd Anderson H.S. 73 82 166 186 152 114 Deerfield Beach H.S. 131 135 103 104 105 91
4. Objective Assessment
The program is assessed on ten objectives that include: academic gains, improved attendance and behavior, and family engagement. Moderate progress has been achieved on seven of the ten objectives, including three of the four academic objectives and both family member services objectives. Two personal enrichment objectives have been achieved, suggesting the Center has helped improve the day school behavior of the regular attendees. The progress cannot be determined for improving reading performance because the 2014 FCAT exam has yet to happen. Based upon the achieved progress, this 21st CCLC appears well on its way to meet most if not all of its approved program objectives.
Page 2 of 3
Percentage of Students Meeting Objective Achievement Rating of Objective To Date Progress Eighty percent (80%) of regular attendees will increase (maintain B or above) their reading grade over the course of the school year, as demonstrated by report card 58.6% Moderate grades. Eighty percent (80%) of regularly participating students will improve their reading performance (maintain level 3 or above) as demonstrated by FCAT reading TBD TBD scores/levels. Eighty percent (80%) of regular attendees will pass their math End of Course Exam as 52% Moderate demonstrated by exam scores. Eighty percent (80%) of regularly participating students taking day school science classes will improve their science grade (maintain B or above), as demonstrated by 65.9% Moderate course grades. Eighty percent (80%) of regularly participating students with three (3) or more unexcused absences in the previous school year will improve daily classroom 38.1% Moderate attendance (have fewer unexcused absences), as demonstrated by attendance records. Eighty percent (80%) of regularly participating students with two (2) or fewer unexcused absences in the previous school year will maintain their good attendance 65.7% Moderate (have the same or fewer unexcused absences), as demonstrated by attendance records. Eighty percent (80%) of regularly participating students with one (1) or more external suspensions in the previous school year will improve their day school behavior (have 100% Achieved no external suspensions) as demonstrated by school behavior incident reports. Eighty percent (80%) of regularly participating students with no (0) external suspensions in the previous school year will maintain their good behavior (have no (0) 99.6% Achieved external suspensions), as demonstrated by school incident reports. Ninety percent (90%) of the 21st CCLC adult caregivers at each 21st CCLC family 97% Moderate night will evaluate the event as being useful for teaching them about their child’s (no data 2 educational needs, as demonstrated by family night evaluation surveys. sites) Twenty percent (20%) of 21st CCLC adult caregivers will participate in one or more Moderate st 7.5% 21 CCLC family night activities, as demonstrated by adult caregiver sign-in sheets.
5. Recommendations
The following two recommendations are designed to help ensure that the CSC’s 21st CCLC program meets its approved program objectives and is compliance with all other FDOE requirements: • CSC must improve the average daily school year attendance at Deerfield Beach and Miramar. The YMCA developed on a Corrective Action Plan (CAP) in January of 2014 to ensure that Deerfield Beach will meet FDOE’s mandated 80% daily attendance rate. Based upon the attendance numbers for January and February it appears as if the daily attendance at Deerfield has increased. If the February attendance at Miramar does not improve noticeably, the CSC will place HUF on a CAP to address the attendance issues at Miramar. • The YMCA must actually administer parent evaluation surveys at all parent activities. HUF must execute the surveys as designed, meaning a pre and post-test methodology should be utilized at Miramar High School.
The full formative evaluation is available up request @ http://www.cscbroward.org/
Page 3 of 3
Tab 15
For Council Meeting
March 20, 2014
Service Goal 5.1: Early Care & Education.
Objective 3: Support Community Efforts to Strengthen Early Childhood Education (ECE) Initiatives.
Issue: Outcomes for WPBT KidVision DVDs.
Action: For your information.
Budget Impact: N/A
Background: On January 1, 2004, the Council began a long and successful partnership with WPBT Channel 2 KidVision. Channel 2 reaches 1.57 million households and nearly 500,000 children between ages 2 -11. Council funding is directly related to supporting KidVision children’s programming blocks: more than 56 hours of educational children’s programming, plus a variety of original on-air learning spots geared towards children ages 2 - 6. The spots deal with a range of topics, often structured as field trips, with topics such as letters and numbers, environmental awareness, literacy and cultural diversity. Related content with a CSC presence includes the uVu on-line community magazine and VeME Spanish language TV programming. WPBT Channel 2 offers the community KidVision VPK, a free and certified online professional development program for Voluntary Pre-Kindergarten (VPK) directors and teachers to learn and teach Florida’s Early Learning and Developmental Standards for 4 year olds. This innovative training service provides early education professionals support materials to easily transfer Florida’s standards into classroom practice. KidVision VPK features 40 (forty) virtual field trips, each with literacy prompting take-home pages, standard- based lesson plans, and student standards assessments. To date, over 5,000 Broward County early childhood teachers are now registered users, earning in-service hours and CEUs. Unfortunately, many VPK classrooms do not have Internet available and/or permission to use the Internet with young children. In May 2013, CSC partnered with WPBT to produce DVDs for 600 child care centers with VPK classrooms so they can experience the programming via DVDs on a computer or player. This helps child care center directors guide lessons and ensure Florida Early Learning and Developmental Teaching Standards for 4-year olds are followed. WPBT worked with CSC’s Research Department to evaluate the use of the DVDs.
Current Status: WPBT2 and the Children’s Services Council created a pre/post DVD distribution survey to measure the affects of the DVD in the classroom. At the beginning of the 2013/14 school year, DVDs were distributed by Family Central’s VPK office to 600 VPK owners and directors. Training on how to use the website to earn service hours and use the DVDs in the classroom was provided. Family Central sent out by e-mail the pre survey on August 1st to all VPK providers, two weeks before the training with a 37% response rate (186/504). Six months later, on January 6th, the post survey was sent out by e-mail with a 20% response rate (106/504). The same questions were asked in both surveys. Key post DVD distribution results include:
87% increased knowledge of Florida Standards for 4 year olds. 90% found lesson plans helpful (20% increase from pre survey) 13% increase in use of student assessments (30% - 43%) 10% increase in use of virtual field trips (45% – 55%).
Interestingly, 99% of respondents from the post survey have worked in early education 5 or more years. 60% had an Associate’s Degree or higher. The full results of the survey are attached for reference.
Action: For your information.
Budget Impact: N/A
P:\Common\Council Meetings\Council Monthly Meetings\FY13-14\Mar 14\DVD KidVision Survey IP.doc 1. Do you currently use the KidVision VPK website to earn in-service hours or CEUs?
2. Do you find the website helpful to you for learning the standards for 4-year-olds?
3. If you use the KidVision VPK materials with children, where do you get them from? Please check all that apply.
2
4. Please tell how often you use the following KidVision VPK learning materials with children in the classroom.
5. When you use KidVision VPK materials with children, what best describes their interest level?
6. Are the KidVision VPK materials helpful to teach the standards for 4-year-olds to children?
3
7. How much did the use of the KidVision VPK DVD increase your knowledge of the Florida Standards for 4-year-olds?
Education level of participants who completed both pre and post measures
Years of teaching experience of participants who completed both pre and post measures
Tab 16
For Council Meeting
March 20 , 2014
System Goal 3.0: Increase Resources Available for Providing Services to Children
Objective 1: Maximize leveraged funds from the Community, State or Federal Government
Issue: Consulting Agreement for Revenue Maximization Services
Action: Approve 6 month Contract Extension for Public Consulting Group, Inc. for FY 13/14.
Budget Impact: $29,044 of $67,041 Available in System Goal 3.1 for FY 13/14.
Background: On April 30, 2004, the legislature passed the “Local Funding Revenue Maximization Act” which intended to enhance the abilities of agencies and local political subdivisions to achieve maximum federal matching funds for local preventive health and human services and child development programs. The Council along with our several of our other CSCs across the State entered into a consulting agreement with Public Consulting Group, Inc. (PCG) to being work on several initiatives. PCG has assisted us over the years in setting into place Title IV-E draw down, Amendment to the State Plan to add Medicaid Service to serve children at risk of abuse and neglect and was instrumental in helping CSC of Broward claim $2.3 million in TANF Emergency Contingency funds in 2011.
Current Status: In September 2013, the Council approved a six month contract with PCG. The recommendation for a half-year agreement was due to the many uncertainties associated with the AHCA’s roll out of Medicaid's Managed Care across the state. Unfortunately six months was not sufficient to bring a better understanding to these ongoing issues. PCG has had continued discusions with AHCA regarding how to ensure the Targeted Case Management Program remains an option for Medicaid Clients in the select CSC counties across the state. AHCA has preliminarily scheduled that all Medicaid services be billed through the Managed Care agencies beginning the summer of 2014, and staff continues to collaborate with the Statewide Rev Max group and PCG as they work with AHCA to maintain a “carve-out” for CSC’s. Billing for Targeted Case Manangment will continue up until the final decision is made. While staff’s initial intent was to bid this service out, it does not seem prudent to change consultants at this time of ambiguity in the system.
As an update, PCG was successful working with AHCA on the rate increase and effective October 1, 2013, the rate of payment increased more than double from $107.78 to $239.63. They have also made great strides working with AHCA to finalize the Handbook, which will make billing easier for our providers.
Recommended Action: Approve 6 month Contract Extension for Public Consulting Group, Inc. for FY 13/14.
Budget Impact: $29,044 of the $67,041 budgeted for System Goal 3.1 for FY 13/14. p:\common\council meetings\council monthly meetings\fy13-14\mar 14\rev max renewal for pcg (second half)_a.docx
CONSULTING AGREEMENT
This Agreement, entered into this 1st day of April, 2014 is between Public Consulting Group (“PCG”) hereinafter referred to as Consultant, and the Children’s Services Council of Broward County, hereinafter referred to as CSC. The Tax Identification Number is: #14-6112
Council Approval Date: March 20, 2014
In consideration of the mutual covenants and benefits hereinafter set forth, the parties herein agree as follows:
1. The Term of this Agreement shall be from April 1, 2014 to September 30, 2014. In the sole discretion of the CSC President/CEO, the CSC President/CEO may extend the expiration of the term of this Agreement up to three (3) months upon written notice to PROVIDER.
2. The Consultant agrees to provide the services outlined in Exhibit A.
3. In Consideration of the above stated services, the CSC agrees to pay Consultant a maximum sum of twenty nine thousand forty-four dollars ($29,044). This consideration shall include all costs and expenses.
Invoices must be completed and submitted 15 days after services have been provided. Invoices received from Consultant shall be payable within 30 days of receipt of a correct invoice, including all supporting documents: revenue analyses, revenue projections, quality assurance review reports and implementation progress reports. Failure to submit any individual supporting document may constitute breach of contract and may result in nonpayment for the session under question. All invoices and accompanying documents are subject to review and final approval by the CSC CEO or written designee.
4. The parties further agree to abide by all Federal and State laws and regulations, and CSC Policies.
5. Termination This Agreement or any part of this Agreement may be terminated by either party at any time upon no less than 5 days notice to the other party delivered by certified mail or in person.
6. Modification Any alteration, variation, modification, or waiver of provisions of this Agreement shall be valid only when reduced in writing and duly executed by all parties.
7. Severability All agreements and covenants herein are severable, and in the event any one of them shall be held to be invalid by any competent court, this Agreement shall be interpreted as if such invalid agreements or covenants were not contained herein.
Public Consulting Group Contract #14-6112 1 of 5 CONSULTING AGREEMENT
8. Sovereign Immunity The CSC recognizes it may be liable for certain tortuous acts of its agents, officers, and employees to the extent and limit provided in 768.28, Florida Statutes, the State of Florida’s partial waiver of sovereign immunity. Provided, however this provision shall not be construed as a waiver of any right or defense that the CSC may possess and reserves all such rights as against any and all claims that may be brought as a result of this Agreement. No provision of this agreement shall be deemed to constitute a waiver of sovereign immunity that may exist pursuant to law.
9. Confidential Information The Consultant will not use or disclose any information concerning a recipient of services under this Agreement for any purpose not in conformity with state statutes and any applicable federal regulations (45 CFR, Part 205.50) except upon written consent of the recipient, or his/her responsible parent or guardian when authorized by law.
10. General Provisions: This Agreement shall be construed in accordance with the laws of the State of Florida. This Agreement shall not be construed against the party who drafted same. Should any litigation arise from this Agreement, venue shall lie in Broward County, Florida. This Agreement shall not be assigned without prior written approval. 11. Independent Contractor Consultant is an independent contractor and shall not be deemed an employee or officer of the CSC. Consultant shall not take any action on behalf of the CSC unless specifically authorized by this agreement pursuant to paragraph 2 above.
12. Subcontracting. Consultant shall not assign the responsibility of this Agreement to another party or subcontract for any of the work contemplated under this Agreement, without prior written approval of the Contract Administrator. No such approval by CSC shall be deemed in any event or in any manner to provide for the incurrence of any obligation by the CSC in addition to the total dollar amount state in this Agreement. All such assignments or subcontracts shall be subject to the conditions of this Agreement and to any conditions of approval that the CSC shall deem necessary.
13. Indemnification Clause CONSULTANT shall at all times hereafter indemnify, hold harmless and, at CSC’S option, defend or pay for legal representation to defend CSC, its officers, agents, servants, and employees against any and all claims, losses, liabilities, and expenditures of any kind, including attorney fees (including at all levels of appeal), court costs, and expenses, caused by negligent act or omission of CONSULTANT , its employees, agents, servants, or officers, or accruing, resulting from, or related to the subject matter of this Agreement including, without limitation, any and all claims, demands, or causes of action of any nature whatsoever resulting from injuries or damages sustained by any person or property.
Public Consulting Group Contract #14-6112 2 of 5 CONSULTING AGREEMENT
The provision of this section shall survive the expiration or earlier termination of this Agreement. To the extent considered necessary by the CSC, any sums due CONSULTANT under this Agreement may be retained by CSC until all of CSC’s claims for indemnification pursuant to this Agreement have been settled or otherwise resolved; and any amount withheld shall not be subject to payment of interest by CSC. The parties agree that such indemnification obligations shall survive the expiration or termination of this Agreement.
14. Insurance 1. CONSULTANT shall maintain in force for the term of this Agreement comprehensive general liability in the minimum amount of three hundred thousand dollars ($300,000) per occurrence bodily injury and property damage combined single limit. Such policy will be evidenced by a Certificate of Insurance which reflects CSC as an additional insured and provides thirty (30) days prior written notice of cancellation. The Certificate of Insurance shall also be in compliance with Florida Statute 440 (Workers' Compensation Law).
15. Ownership of Documents. Any and all reports, surveys, studies, films, books, tapes, recordings, statistical compilations, materials, pamphlets, flyers, software, and any other data and documents provided or created in connection with this Agreement (hereinafter referred to as “Documents”), are and shall remain the property of COUNCIL. In the event of termination of this Agreement, all Documents prepared by PROVIDER, whether finished or unfinished, shall become the property of COUNCIL and shall be delivered by PROVIDER to COUNCIL within seven (7) days of termination of this Agreement by either party. Any compensation due to PROVIDER shall be withheld until all Documents are received as provided herein. PROVIDER nor its officials, agents or employees shall cause the copyright or trademark of any Documents (as defined herein) that are provided or created in connection with this Agreement without the written approval of COUNCIL, in its sole discretion.
The parties have executed this 5 page Agreement, inclusive of Exhibit A, on this
day of Month Year
Signature of Consultant Date
Signature of CSC President/CEO Date
Public Consulting Group Contract #14-6112 3 of 5 CONSULTING AGREEMENT
Exhibit A I. Description of Scope of Work
a) Assist the CSC Broward with the implementation of Targeted Case Management services for children at risk of abuse and neglect. 1. Serve as liaison between CSC and AHCA. This includes: monitoring the forth coming changes to Medicaid billing, advocating/providing guidance on behalf of CSC and communicating with CSC to implement any proposed changes. 2. Provide technical assistance during the application/enrollment process and advocate for providers during enrollment process. 3. Track provider enrollment applications with AHCA and their fiscal agent EDS/HP. 4. Provide technical assistance and guidance on TCM documentation and billing requirements. 5. Perform two annual quality assurance visits to verify compliance. 6. Review intake and operation processes at TCM providers during quality assurance visit to ascertain opportunities for improvement as it relates to capturing all eligible TCM clients and data integrity. 7. Provide a written summary of recommendations regarding quality assurance visit. 8. Function as the CSC’s billing agent for TCM claims preparation and submittal. 9. Coordinate billing agent procedures with AHCA and other stakeholders; obtain from AHCA protocols and timeframes for service billing; confirm format in which claims are to be submitted.
b) Perform Activities in Accordance with FY2013-14 statewide FCSC scope of work
II. Deliverables and Payment
Payment will occur quarterly based on the terms of the agreement with ¼ of the total amount to be invoiced on a quarterly basis supported by billable hours shown on the workplan. Deliverables or milestones for each major task are identified below and a calendar quarter during which PCG expects to commence or complete each task is also identified for the purposes of tying payments to deliverables/milestones.
Ongoing support to CSC and its contracted provider agencies: 1. Provide technical assistance during the TCM application/enrollment process. 2. Facilitate completion and submission of Medicaid provider applications. 3. Provide education and training to Provider agencies pertaining to TCM Handbook. 4. Serve as the CSC’s billing agent for TCM claims preparation and submittal.
Public Consulting Group Contract #14-6112 4 of 5 CONSULTING AGREEMENT
5. Implement formal claiming procedures. 6. Perform TCM quality assurance services.
Deliverable(s) – Quality Assurance Field Visit to Assess Operations - Written Report of Findings and Recommendations - Quality Assurance Field Visit to Validate Claims - Written Report of Findings - Monthly TCM claims
b) Perform Activities in Accordance with FY2013-14 Statewide FCSC scope of work
1. TCM –Facilitate expanded claiming for At-Risk Targeted Case Management (TCM) services and assist with compliance with relevant federal and state regulations. 2. Provide research on new federal revenue streams and other funding sources. - Advocacy on Managed Care Transition - Monitor AHCA’s Cost Reporting Requirements for TCM. - Develop new mechanisms for CSC to leverage new federal revenues.
Deliverable(s) Quarterly deliverables are outlined in the FCSC statewide agreement and will be reviewed by the Revenue Maximization affinity group.
Public Consulting Group Contract #14-6112 5 of 5 CHILDREN'S SERVICES COUNCIL OF BROWARD COUNTY (CSCBC) TCM IMPLEMENTATION AND REVENUE MAXIMIZATION PROJECT
GOAL: Maximize federal claiming for services provided to eligible children
OBJECTIVES: To Assist CSCBC in expanding revenue sources available for funded programs
Assist CSCBC to claim and obtain reimbursement for TCM services for 3 Provider Agencies (and their sub-units): Kids in Distress, and Healthy Families Units- Broward Regional Planning Council and Children's Home Society Perform Billing preparation and claiming work for Kids in Distress, Healthy Families-BRPC and Childrens's Home Society
OUTCOMES: Generate and assist in maximizing TCM revenue for CSCBC A fully implemented Targeted Case Management claiming process for 3 CSCBC contracted case management agencies
TIMEFRAME: April 1, 2014 - September 30, 2014
Task Description PCG Staff Hours Cost Comments
Task I Ongoing support to CSCBC and contracted agencies: Kids in Distress, Healthy Family Units, and Children's Home Society regarding the Targeted Case Management claiming processes.
Facilitate completion and submission of Medicaid provider applications to HP for Case Management Agencies as case 101 Assumes new applications due to agency turnover of about 3 during the year manager supervisor turnover occurs - Provide guidance on the completion of supervisor applications for Agencies K. Tucker 2 $336 - PCG to track progress and address any issues with case manager supervisor enrollments Task Total: 2 $336 Task II Act as billing agent for CSCBC Contracted Agencies: Kids in Distress, Healthy Families Units, and Children's Home Society (CHS)
201 Facilitate monthly billing process for submitting TCM Claims K. Tucker 5 $840 Based on 6 months of claims data submission to PCG R. O'brien - Ensure case management agencies: Kids in Distress, HF-BRPC units, and CHS provide TCM claims data monthly for billing 1 $270 - Assist any new TCM case manager supervisors/program directors in understanding and implementing TCM claiming processes 202 Perform monthly claiming process and prep claims for billing K. Tucker 10 $1,680 Assumes that all agencies collects and reviews documents before they are provided to PCG for - Perform Medicaid Eligibility reviews M. Cain 40 $3,000 filing - Prepare claims for billing R. O'brien 0.5 $135 Based on 6 months of claiming data for 3 TCM providers 203 Submit TCM claims to HP K. Tucker 16 $2,688 Based on 6 months of claiming data for 3 TCM providers - Monthly submit prepared claims M. Cain 66 $4,950 - Weekly review Medicaid remittance advices R. O'brien 0.5 $135 -Follow up on any denied claims - Track receipt of Medicaid payments 204 Prepare TCM claiming statistical reporting for CSCBC K.Tucker 10 $1,680 Based on 6 months of claiming data for 3 TCM providers M. Cain 21 $1,575 R. O'brien 0.5 $135
Task Total: 170.5 $17,088
Page 1 of 2 Task Description PCG Staff Hours Cost Comments
Task III Quality Assurance and Compliance Reviews for TCM Claims
301 Perform quarterly TCM quality assurance reviews K.Tucker 27 $4,536
- Coordinates and performs onsite review of a sample of cases/claimable months for compliance with TCM regulations M. Cain 34 $2,550 Includes one QA visit (one-3 day), each involves case file reviews, discussions - Prepares written report of findings after each visit R. O'brien 0.5 $135 with staff management, and any necessary trainings. (assumes QA reviews for 3 agencies) - Analysis of Billable Claims of Broward Providers Task Total: 61.5 $7,221
Totals: 234 $24,645
Transportation (Air, Car, etc): $1,972 Per Diem (Hotel, Meals, etc): $1,725 Office Allocations, Conference Calls Services, FedEx: $702 Total Projected Scope: $29,044
$29,044 Total to PCG for Individual Contract for the 6 month period (April 1, 2014 - September 30, 2014)
Page 2 of 2 Tab 17
For Council Meeting
March 20, 2014
Issue: Financial Statements for Period Ending February 28, 2014.
Action: Approve Financial Statements for Period Ending February 28, 2014.
Budget Impact: None
Background: The monthly Budget Amendments and Interim Financial Statements through February 28, 2014 are attached for your review and approval. Please note that the programmatic expenditures only include services provided through January 2014 since billing runs a month behind. However, the administrative costs are presented through the end of February. Current Status: These statements summarize several financial reporting perspectives including monthly activity, year-to-date (YTD) expenditures and the annualized budget-to-actual expenditures including encumbrances. Additionally, the Direct Program Goals report includes a detailed explanation highlighting all of CSC’s programmatic contracts and their financial position as of the prior month (the latest services provided) and YTD budget to actual. While the Interim Financial Statements and Budget Amendments provide a comprehensive picture of CSC’s financial position, there are a few highlights worth noting: ♦ Tax receipts are on track for this time period of the fiscal year and are actually higher than projected from a Year-To-Date perspective. Thus far we have received about 89% of the annual allocation and expect to receive the full amount budgeted by the end of the fiscal year.
Budget to Actual at 02.28.2014 $70,000,000.00 $60,000,000.00 $50,000,000.00 $40,000,000.00 $30,000,000.00 $20,000,000.00 $10,000,000.00 $- Total Total Revenue Expenditures Annual Budget $62,727,368.00 $66,491,104.00 YTD $55,392,060.36 $19,175,475.15
♦ Total expenditures are on-track for this time period and are 10% higher that this same time period last fiscal year.
Fin Stmt cvr ltr-Mar 14.docx ♦ The Summer Only contracts approved January 16, 2014 are in the process of being negotiated. The individual contract not-to-exceed amounts are listed under Goal 7.1.3. ♦ The detailed contracts report through January begins on page 8. The programs are generally performing well and those that may be experiencing issues are being tended to by staff (see comments when additional information is warranted.) To help summarize this detailed report, below is a chart by Goal area of contract utilization (actual expenditures) as compared to the remaining annual budget. It is a little different visualization than the “ideal expenditure” dashboard, so please let us know if this illustration is informative.
All program goals are currently on track in terms of utilization with the exception of the goal noted below: **Early Care and Education – the ELC bills CSC later to maximize federal and state funding streams. We anticipate full utilization by year’s end.
Recommended Action: Approve Financial Statements for Period Ending February 28, 2014.
Budget Impact: None
Fin Stmt cvr ltr-Mar 14.docx BUDGET AMENDMENTS For The Five Month Period Ended February 28, 2014
Submitted to March 20, 2014 Council Meeting Children's Services Council of Broward County Budget Amendments For February 2014
Beginning Budget Total Ending Budget Annualized Amendments Annualized Comments Budget Amendments as reflected in Financial Statements: Expenditures: Direct Programs: Goal 3.1 Obj 1 Youth Force 4,366,831 199,898 4,566,729 Increased for CRHI Leveragd Funds Request for year round "Rites of Passge" program C/A 2/20/2014 Goal 7.1 Obj 3 Out of School Programs 847,029 102,180 949,209 Increased for Boys & Girls Club Leveragd Funds Request to expand summer only sites. C/A 2/20/2014 Unallocated 566,134 (302,078) 264,056 Moved to progams based on C/A 2/20/2014 approval
Fin Stmts fy14 Feb_14.xlsx budget amend (JM) INTERIM FINANCIAL STATEMENTS For The Five Month Period Ended February 28, 2014
Submitted to March 20, 2014 Council Meeting Children's Services Council of Broward County Table of Contents February 28, 2014
Page
Balance Sheet………………………………………………………………………………………….. 2
Statement of Revenues, Expenditures and Changes in Fund Balance……………………………………………………………………………3
Budget to Actual Expenditures - Monthly and Year to Date ………………………………………………………………………………..4-5
Budget to Actual (Budgetary Basis) - Annualized Fiscal Year End………………………………………………………………………………..6-7
Contracted Programs Goals Budget to Actual - Monthly…………………………………………………………………………….…………………8-16
Notes to the Financial Statements………………………………………………………………………………..……………17
1
Fin Stmts fy14 Feb_14.xlsx contents Children's Services Council of Broward County Balance Sheet February 28, 2014
Special General Fund Revenue Fund Prior Year February 28, February 28, General Fund 2014 2014 February, 2013 ASSETS Current Assets: Cash $ 1,948,855.74 $ 113,572.48 $ 912,884.24 Investments (Note 3) 47,930,820.53 - 47,397,827.68 Accounts & Interest Receivable 334.79 - 3,891.29 Salaries & Wages Receivable 31,986.36 - 12,646.09 Due from Other Governments 5,628.22 90,848.46 31,952.85 Due from Other Funds 200,000.00 - 250,000.00 Prepaid Expenses 93,316.18 - 58,146.56 Total Current Assets $ 50,210,941.82 $ 204,420.94 $ 48,667,348.71 LIABILITIES and FUND EQUITY Liabilities: Accounts Payable 35,161.41 - 94,652.46 Salaries & Wages Payable 6,417.55 4,420.94 8,185.42 Due to Other Governments - - - Due to Other Funds 27,565.42 200,000.00 - Deferred Revenue 101,104.91 - 46,126.81 Total Liabilities 170,249.29 204,420.94 148,964.69 Fund Equity: Assigned for contracts/expenditures effective FY 14 (Note #4) 2,081,979.82 - 2,248,754.23 Assigned for Administration FY 14 (Note #5) 2,939,561.59 - 3,415,094.43 Assigned for Encumbrances FY 14 40,984,588.41 - 40,419,047.48 Unassigned Fund Balance: Minimum Fund Balance 6,648,896.00 - 6,349,955.00 Unassigned Fund Balance (Note #8) (2,614,333.29) - (3,914,467.12) Total Fund Equity 50,040,692.53 - 48,518,384.02 Total Liabilities and Fund Equity $ 50,210,941.82 $ 204,420.94 $ 48,667,348.71
Notes to the Financial Statements are an integral part of this statement
2 Children's Services Council of Broward County Statement of Revenues, Expenditures and Changes In Fund Balance For February 2014
General Fund Special Revenue Fund February, 2014 FY 2014 February, 2014 FY 2014 FY 2013 Prior Actual YTD Actual Actual YTD Actual YTD Actual (GF) Revenues: Ad Valorem Taxes $ 2,184,448.04 $ 54,620,588.58 $ - $ - $ 52,169,749.38 Interest on Investments 3,186.55 17,450.61 - - 22,033.87 Gain/(Loss) on Investments (Note #3) - (23,612.05) - - 19,846.40 Federal through State 34,267.09 117,972.97 4,420.94 247,398.92 111,323.24 Local Foundation(s)/Grant - 635,378.23 - - 400,922.82 Miscellaneous Local 1,303.35 16,987.02 - - 44,204.65 Training 1,545.00 7,295.00 - - 12,015.00 Total Revenue 2,224,750.03 55,392,060.36 4,420.94 247,398.92 52,780,095.36
Expenditures: Total Program Services/Support 3,771,117.52 16,495,165.30 4,420.94 247,398.92 14,979,684.20 Dues, (Reflects Fees January & Memberships Svc) - 10,724.75 Total General Administration 196,272.80 1,013,221.87 - - 839,362.71 Total Non-Operating - 1,642,917.38 - - 1,520,572.11
Total Capital Outlay - 24,170.60 - - 26,518.39
Total Expenditures 3,967,390.32 19,175,475.15 4,420.94 247,398.92 17,366,137.41 Excess of Revenues over Expenditures $ (1,742,640.29) 36,216,585.21 $ - - 35,413,957.95 Beginning Fund Balance 13,860,566.43 - 13,104,427.07 Ending Fund Balance $ 50,077,151.64 $ - $ 48,518,385.02
Notes to the Financial Statements are an integral part of this statement
3 Children's Services Council of Broward County Budget to Actual Expenditures For February 2014
February Actual % of FY 2014 % of February Budget Expenditures Variance Budget YTD Budget YTD Actual Variance Budget Revenues: Local Sources: Ad Valorem Taxes $ 2,281,710.00 $ 2,184,448.04 $ (97,261.96) 95.74% $ 53,844,671.00 $ 54,620,588.58 $ 775,917.58 101.44% Interest on Investments 5,071.00 3,186.55 (1,884.45) 62.84% 23,345.00 17,450.61 (5,894.39) 74.75% Gain/(Loss) on Investments (Note #3) - - - 0.00% - (23,612.05) (23,612.05) 0.00% Federal Through State 25,000.00 34,267.09 9,267.09 137.07% 125,000.00 117,972.97 (7,027.03) 94.38% Local Foundation(s)/Grants 9,585.00 - (9,585.00) 0.00% 587,925.00 635,378.23 47,453.23 108.07% Miscellaneous Local 2,500.00 1,303.35 (1,196.65) 52.13% 14,640.00 16,987.02 2,347.02 116.03% Training 1,667.00 1,545.00 (122.00) 92.68% 8,335.00 7,295.00 (1,040.00) 87.52% Total Revenue 2,325,533.00 2,224,750.03 (100,782.97) 95.67% 54,603,916.00 55,392,060.36 788,144.36 101.44% Expenditures: Program Services: Direct Programs 4,300,484.00 3,502,927.68 797,556.32 81.45% 17,767,640.00 15,104,919.34 2,662,720.66 85.01% (Reflects January Svc) Monitoring - - - 0.00% 22,069.00 21,468.50 600.50 97.28% Outcome Materials - - - 0.00% 8,500.00 8,500.00 - 100.00% Sub-total Program Services 4,300,484.00 3,502,927.68 797,556.32 81.45% 17,798,209.00 15,134,887.84 2,663,321.16 85.04% Program Support: Employee Salaries (Note #9) 218,285.00 203,369.26 14,915.74 93.17% 1,012,074.00 991,949.79 20,124.21 98.01% Employee Benefits (Note #9) 80,512.00 63,850.52 16,661.48 79.31% 361,415.00 318,072.82 43,342.18 88.01% Travel (Note #9) 146.00 45.92 100.08 31.45% 9,780.00 9,547.46 232.54 97.62% Software Maintenance - - - 0.00% 31,127.00 31,126.58 0.42 100.00% Telephone 913.00 511.12 401.88 55.98% 6,271.00 4,443.21 1,827.79 70.85% Postage 285.00 284.02 0.98 99.66% 1,254.00 1,216.78 37.22 97.03% Advertising/Printing/Other 214.00 129.00 85.00 60.28% 2,217.00 2,046.00 171.00 92.29% Material and Supplies 20.00 - 20.00 0.00% 280.00 257.82 22.18 92.08% Dues and Fees - - - 0.00% 1,617.00 1,617.00 - 100.00% Sub-total Program Support 300,375.00 268,189.84 32,185.16 89.29% 1,426,035.00 1,360,277.46 65,757.54 95.39% Total Program Services/Support 4,600,859.00 3,771,117.52 829,741.48 81.97% 19,224,244.00 16,495,165.30 2,729,078.70 85.80%
4 February Actual % of FY 2014 % of February Budget Expenditures Variance Budget YTD Budget YTD Actual Variance Budget
General Administration: Employee Salaries 101,228.00 101,240.52 (12.52) 100.01% 500,170.00 499,612.13 557.87 99.89% Legal Fees 555.00 555.00 - 100.00% 10,752.00 10,751.00 1.00 99.99% Auditors - - - 0.00% 34,500.00 34,500.00 - 100.00% Other Consultants - - - 0.00% 21,595.00 21,595.00 - 100.00% Insurance 2,589.00 2,588.25 0.75 99.97% 20,517.00 20,513.67 3.33 99.98% Telecommunications 3,869.00 2,344.65 1,524.35 60.60% 26,846.00 18,229.09 8,616.91 67.90% Rental - Equipment 1,400.00 1,315.00 85.00 93.93% 7,000.00 6,575.00 425.00 93.93% Building Operations Facilities Management 6,473.00 6,472.50 0.50 99.99% 33,158.00 33,156.03 1.97 99.99% Utilities 4,446.00 3,771.69 674.31 84.83% 25,454.00 23,897.96 1,556.04 93.89% Other 5,263.00 1,995.73 3,267.27 37.92% 28,318.00 24,957.25 3,360.75 88.13% Equip/Sftware/Repairs Maint 39,009.00 38,956.52 52.48 99.87% 105,433.00 104,234.25 1,198.75 98.86% Travel 116.00 20.16 95.84 17.38% 3,817.00 3,081.80 735.20 80.74% Postage 230.00 143.87 86.13 62.55% 1,874.00 1,681.62 192.38 89.73% Advertising - - - 0.00% 1,987.00 1,986.75 0.25 99.99% Printing 344.00 - 344.00 0.00% 2,010.00 1,666.00 344.00 82.89% Other Purchased Svc 4,901.00 4,096.66 804.34 83.59% 36,648.00 32,904.56 3,743.44 89.79% Materials and Supplies 808.00 807.03 0.97 99.88% 8,104.00 7,885.27 218.73 97.30% Dues and Fees - - - 0.00% 10,725.00 10,724.75 0.25 100.00% Total General Admin 207,292.00 196,272.80 11,019.20 94.68% 1,042,708.00 1,013,221.87 29,486.13 97.17% Non-Operating Comm. Redevelop Agency - - - 0.00% 1,456,539.00 1,456,537.39 1.61 100.00% Property Appraiser Fees - - - 0.00% 186,381.00 186,379.99 1.01 100.00% Total CRA & Tax Collector - - - 0.00% 1,642,920.00 1,642,917.38 2.62 100.00% Capital Outlay: Computer Equip/Software 2,506.00 - 2,506.00 0.00% 6,685.00 4,178.87 2,506.13 62.51% Furniture/ Equipment - - - 0.00% 19,993.00 19,991.73 1.27 99.99% Total Capital Outlay 2,506.00 - 2,506.00 0.00% 26,678.00 24,170.60 2,507.40 90.60%
Total Expenditures $ 4,810,657.00 $ 3,967,390.32 $ 843,266.68 82.47% $ 21,936,550.00 $ 19,175,475.15 $ 2,761,074.85 87.41% 36,216,585.21
Beginning Fund Balance 13,860,566.43 Ending Fund Balance $ 50,077,151.64
Notes to the Financial Statements are an integral part of this statement
5 Children's Services Council of Broward County Budget to Actual (Budgetary Basis) Annualized - Fiscal Year Ended September 30, 2014
FY 2014 Annualized % of Actual FY 2014 FY 2014 YTD YTD Encumbrances & Budget to Actual Exp. of Annual Budget Actual Encumbrances Actual Exp. Variance Budget Revenues: Ad Valorem Taxes $ 61,501,623.00 $ 54,620,588.58 $ - $ 54,620,588.58 $ (6,881,034.42) 88.81% Interest on Investments 50,000.00 17,450.61 17,450.61 (32,549.39) 34.90% Gain/(Loss) on Investments - (23,612.05) (23,612.05) (23,612.05) 0.00% Federal Through State 300,000.00 117,972.97 117,972.97 (182,027.03) 39.32% Local Foundation(s)/Grant(s) 823,605.00 635,378.23 635,378.23 (188,226.77) 77.15% Miscellaneous Local 32,140.00 16,987.02 16,987.02 (15,152.98) 52.85% Training 20,000.00 7,295.00 7,295.00 (12,705.00) 36.48% Fund Balance 3,763,736.00 - - - 0.00% Total Revenue 66,491,104.00 55,392,060.36 - 55,392,060.36 (7,335,307.64) 83.31% Expenditures: Program Services: Direct Programs 57,820,583.00 15,104,919.34 40,331,390.09 55,436,309.43 2,384,273.57 95.88% Monitoring 50,000.00 21,468.50 6,750.50 28,219.00 21,781.00 56.44% Outcome Materials 20,000.00 8,500.00 - 8,500.00 11,500.00 42.50% Total Program Services 57,890,583.00 15,134,887.84 40,338,140.59 55,473,028.43 2,417,554.57 95.82% Program Support: Employee Salaries (Note #9) 2,831,426.00 991,949.79 - 991,949.79 1,839,476.21 35.03% Employee Benefits (Note #9) 993,644.00 318,072.82 - 318,072.82 675,571.18 32.01% Consulting 8,000.00 - - - 8,000.00 0.00% Travel (Note #9) 24,373.00 9,547.46 - 9,547.46 14,825.54 39.17% Software Maintenance 65,174.00 31,126.58 19,063.42 50,190.00 14,984.00 77.01% Telephone 16,425.00 4,443.21 7,678.88 12,122.09 4,302.91 73.80% Postage 2,575.00 1,216.78 1,302.07 2,518.85 56.15 97.82% Advertising/Printing/Other 17,198.00 2,046.00 7,688.75 9,734.75 7,463.25 56.60% Material and Supplies 6,085.00 257.82 761.56 1,019.38 5,065.62 16.75% Dues and Fees 15,420.00 1,617.00 - 1,617.00 13,803.00 10.49% Total Program Support 3,980,320.00 1,360,277.46 36,494.68 1,396,772.14 2,583,547.86 35.09%
Total Program Services/Support 61,870,903.00 16,495,165.30 40,374,635.27 56,869,800.57 5,001,102.43 91.92%
6 FY 2014 Annualized % of Actual FY 2014 FY 2014 YTD YTD Encumbrances & Budget to Actual Exp. of Annual Budget Actual Encumbrances Actual Exp. Variance Budget General Administration: Employee Salaries 1,245,704.00 499,612.13 - 499,612.13 746,091.87 40.11% Employee Benefits 435,645.00 155,269.74 - 155,269.74 280,375.26 35.64% Legal Fees 30,000.00 10,751.00 19,249.00 30,000.00 - 100.00% Auditors 34,500.00 34,500.00 - 34,500.00 - 100.00% Other Consultants 41,225.00 21,595.00 6,500.00 28,095.00 13,130.00 68.15% Insurance 42,188.00 20,513.67 - 20,513.67 21,674.33 48.62% Telecommunications 61,050.00 18,229.09 37,688.16 55,917.25 5,132.75 91.59% Rental - Equipment 16,816.00 6,575.00 4,991.00 11,566.00 5,250.00 68.78% Building Operations: Facilities Management 83,678.00 33,156.03 34,868.15 68,024.18 15,653.82 81.29% Utilities 66,860.00 23,897.96 42,826.87 66,724.83 135.17 99.80% Other 119,420.00 24,957.25 63,257.45 88,214.70 31,205.30 73.87% Equip/Software/Repair Maint 153,184.00 104,234.25 29,449.21 133,683.46 19,500.54 87.27% Travel 7,000.00 3,081.80 - 3,081.80 3,918.20 44.03% Postage 8,200.00 1,681.62 6,199.53 7,881.15 318.85 96.11% Advertising 12,657.00 1,986.75 7,000.00 8,986.75 3,670.25 71.00% Printing 10,000.00 1,666.00 3,706.00 5,372.00 4,628.00 53.72% Other Purchased Svc 68,920.00 32,904.56 32,971.58 65,876.14 3,043.86 95.58% Materials and Supplies 41,900.00 7,885.27 20,855.16 28,740.43 13,159.57 68.59% Dues and Fees 28,200.00 10,724.75 1,115.00 11,839.75 16,360.25 41.98% Total General Administration 2,507,147.00 1,013,221.87 310,677.11 1,323,898.98 1,183,248.02 52.81% Non-Operating Comm. Redevelop Agency 1,461,921.00 1,456,537.39 - 1,456,537.39 5,383.61 99.63% Property Appraiser Fees 428,609.00 186,379.99 242,228.76 428,608.75 0.25 100.00% Total Non-Operating 1,890,530.00 1,642,917.38 242,228.76 1,885,146.14 5,383.86 99.72% Capital Outlay: Computer Equip/Software 189,705.00 4,178.87 52,680.00 56,858.87 132,846.13 29.97% Furniture/ Equipment 30,819.00 19,991.73 4,367.27 24,359.00 6,460.00 79.04% Improvements other than Bldgs 2,000.00 - - - 2,000.00 0.00% Total Capital Outlay 222,524.00 24,170.60 57,047.27 81,217.87 141,306.13 36.50% Total Expenditures $ 66,491,104.00 $ 19,175,475.15 $ 40,984,588.41 $ 60,160,063.56 $ 6,331,040.44 90.48%
Notes to the Financial Statements are an integral part of this statement
7 Children's Services Council of Broward County Programs Goals Budget to Actual (Budgetary Basis) For the Four Months Ending January 31, 2014
January Actual Expend Annualized YTD Actual Remaining % of Ideal Budget (for Jan Svc) Budget Expenditures Budget Budget %* Comments Services Goals: 1.1-1 Training/Tech Assistance Trainers 3,500.00 3,500.00 87,250.00 22,650.00 64,600.00 25.96% E-Learning 350.00 350.00 47,500.00 19,066.00 28,434.00 40.14% Slow start. New program. Black Tie of South Florida - - 10,000.00 325.00 9,675.00 3.25% Memberships picking up. Community Foundation 3,324.00 3,383.32 70,000.00 13,723.28 56,276.72 19.60% Unallocated - - 40,000.00 - 40,000.00 Total Training/Tech Assist 7,174.00 7,233.32 254,750.00 55,764.28 198,985.72 21.89% 1.1-2 Support Organization/Program Quality Sun-Sentinel Charities - - 75,000.00 - 75,000.00 0.00% Community Found Mini Grant - - 50,000.00 - 50,000.00 0.00% Mini grants awarded in April Total Support/Prog. Quality - - 125,000.00 - 125,000.00 0.00% 1.1-3 Volunteers Volunteer Broward 19,094.00 23,842.80 229,125.00 79,343.61 149,781.39 34.63% 33% Total Volunteers 19,094.00 23,842.80 229,125.00 79,343.61 149,781.39 34.63%
1 Total Agency Capacity Bldg 26,268.00 31,076.12 608,875.00 135,107.89 473,767.11 22.19%
2.1-1 Reduce Abuse & Neglect/Family Strengthening ARC 48,324.00 52,767.51 579,896.00 183,638.58 396,257.42 31.67% 33% Camelot Community Care 19,698.00 18,365.81 236,390.00 66,041.75 170,348.25 27.94% 33% Center for Hearing/Communication 9,609.00 6,583.83 115,315.00 26,107.44 89,207.56 22.64% 33% Less holiday svc; trending up Children's Harbor 50,947.00 48,119.97 611,380.00 194,981.38 416,398.62 31.89% 33% Children's Home Society 98,589.00 83,896.65 1,183,079.00 259,099.09 923,979.91 21.90% 33% Staff vacancies; trending up Community Based Connections 14,582.00 8,097.91 175,000.00 43,423.30 131,576.70 24.81% 33% Family Central- PAT 14,300.00 12,193.13 171,600.00 47,127.07 124,472.93 27.46% 33% Family Central- Nurturing 27,333.00 27,265.50 327,999.00 111,500.63 216,498.37 33.99% 33% Father Flanagan's Boys Town 13,254.00 7,764.08 159,046.00 42,381.50 116,664.50 26.65% 33% Juliana Gerena/Gate 15,888.00 17,739.48 190,666.00 62,688.19 127,977.81 32.88% 33% Gulf Coast 42,958.00 42,600.26 515,500.00 170,937.15 344,562.85 33.16% 33% Healthy Mothers/Babies 34,073.00 26,576.70 408,889.00 95,793.85 313,095.15 23.43% 33% Program restructuring HM/HB-Fatherhood Initiative 3,750.00 3,967.20 45,000.00 9,033.46 35,966.54 20.07% 33% TA for units billing; trending up Henderson Mtl Hlth-Home Bldrs 40,906.00 37,938.85 490,883.00 145,621.65 345,261.35 29.67% 33% Henderson Mental Health MST 39,791.00 36,899.27 477,494.00 141,159.54 336,334.46 29.56% 33%
8
Fin Stmts fy14 Feb_14.xlsx prog goals 3/13/2014 Ideal %'s are calculated on Program Design by Goal Area January Actual Expend Annualized YTD Actual Remaining % of Ideal Budget (for Jan Svc) Budget Expenditures Budget Budget %* Comments JAFCO - MST 41,266.00 44,527.63 495,200.00 165,176.10 330,023.90 33.36% 33% Kids in Distress - Home Bldrs 40,751.00 38,124.86 489,013.00 166,172.24 322,840.76 33.98% 33% Kids in Distress - KID 1st 90,554.00 68,414.59 1,086,654.00 286,508.70 800,145.30 26.37% 33% Memorial Healthcare SFBT 55,099.00 60,010.78 661,200.00 238,013.76 423,186.24 36.00% 33% Smith Community MH 32,647.00 26,090.59 391,776.00 123,299.13 268,476.87 31.47% 33% Training - - 25,000.00 - 25,000.00 0.00% Unallocated - - 25,000.00 - 25,000.00 Total Reduce Abuse & Neglect 734,319.00 667,944.60 8,861,980.00 2,578,704.51 6,283,275.49 29.10% 2.1-2 Kinship/Non-Relative Care Kids in Distress 46,998.00 40,704.21 564,000.00 179,296.23 384,703.77 31.79% 33% Nat'l Youth Advocate Program 14,999.00 5,496.75 180,787.00 15,688.47 165,098.53 8.68% 33% New program; trending up Harmony 7,499.00 6,374.00 90,444.00 19,842.50 70,601.50 21.94% 33% New program; trending up Total Kinship/Non-Relative Care 69,496.00 52,574.96 835,231.00 214,827.20 620,403.80 25.72% 2.1 Total Service Goal 2.1 803,815.00 720,519.56 9,697,211.00 2,793,531.71 6,903,679.29 28.81% 2.2-1 Prosperity EITC started on January 15. EITC 7,000.00 7,000.00 60,000.00 21,742.00 38,258.00 36.24% Invoices are coming in. Hispanic Unity 20,833.00 - 125,000.00 - 125,000.00 0.00% 0% MDEI 16,666.00 12,387.66 100,000.00 12,387.66 87,612.34 12.39% 20% VISTA - - 28,000.00 - 28,000.00 0.00% 0% Hunger - - 2,000.00 592.69 1,407.31 29.63% Hands On Broward - Gardens - - 15,000.00 3,000.00 12,000.00 20.00% 33% Harvest Drive - - 10,000.00 10,000.00 - 100.00% 100% NCJW - Food Boxes - - 12,000.00 - 12,000.00 0.00% 0% So FL Hunger Coalition 1,300.00 1,181.82 13,000.00 1,575.76 11,424.24 12.12% 17% Hispanic Unity - Hunger 2,500.00 1,944.63 25,000.00 4,230.21 20,769.79 16.92% 20% Total Prosperity EITC/Hunger 48,299.00 22,514.11 390,000.00 53,528.32 336,471.68 13.73% 2 Total Family Strengthening 852,114.00 743,033.67 10,087,211.00 2,847,060.03 7,240,150.97 28.22% 3.1-1 Youth Force ASP, Inc 14,812.00 13,137.00 180,480.00 52,412.01 128,067.99 29.04% 31% ASPIRA 12,719.00 10,488.01 160,320.00 45,336.35 114,983.65 28.28% 31% Comm Reconstruction Housing Inc - - 199,898.00 - 199,898.00 0.00% 0% Feb award; contract pending Dan Marino Ctr for Hearing 16,869.00 14,804.63 233,610.00 68,055.68 165,554.32 29.13% 31% Firewall Centers 4,309.00 4,344.02 88,780.00 19,782.52 68,997.48 22.28% 31% T/A for new Lev Prog HANDY 20,159.00 16,353.37 240,000.00 67,816.35 172,183.65 28.26% 31% Harmony 25,754.00 27,646.00 360,000.00 103,335.07 256,664.93 28.70% 31% Hispanic Unity 72,167.00 74,164.65 879,340.00 274,000.35 605,339.65 31.16% 31% MDEI 19,178.00 16,989.25 246,976.00 68,898.30 178,077.70 27.90% 31% Memorial 20,260.00 21,270.00 227,392.00 72,332.08 155,059.92 31.81% 31% OIC 13,422.00 14,101.09 192,000.00 56,086.10 135,913.90 29.21% 31% Smith Community MH 27,892.00 22,168.15 350,000.00 92,483.74 257,516.26 26.42% 31% Urban League 24,544.00 23,771.97 385,150.00 69,259.07 315,890.93 17.98% 31% One site re-located; trending up
9
Fin Stmts fy14 Feb_14.xlsx prog goals 3/13/2014 Ideal %'s are calculated on Program Design by Goal Area January Actual Expend Annualized YTD Actual Remaining % of Ideal Budget (for Jan Svc) Budget Expenditures Budget Budget %* Comments
West Park, City of 4,093.00 - 94,783.00 4,842.14 89,940.86 5.11% 31% Persistent low SY attendance YMCA 58,079.00 62,062.84 720,000.00 247,738.91 472,261.09 34.41% 31% Wyman (TOPS) - - 8,000.00 - 8,000.00 0.00% Invoice pending Total Youth Force 334,257.00 321,300.98 4,566,729.00 1,242,378.67 3,324,350.33 27.21% 3.1-2 21st Century Began August 2013 Match for The School Board of Broward County Agreement YMCA 13-14 6,954.00 10,997.05 74,985.00 20,120.38 54,864.62 26.83% CSC is payor of last resort Support 254.00 253.35 6,644.00 1,446.09 5,197.91 21.77% CSC is payor of last resort Began August 2013 Match for the Florida Department of Education Grant YMCA 13-14 11,908.00 11,374.07 128,125.00 42,774.91 85,350.09 33.39% CSC is payor of last resort Hispanic Unity 13-14 9,739.00 4,399.95 99,131.00 23,495.59 75,635.41 23.70% CSC is payor of last resort Support 1,420.00 800.94 15,571.00 4,242.26 11,328.74 27.24% On going projects United Way-Web Site 200.00 200.00 2,600.00 800.00 1,800.00 30.77% Web Portal - Web Site - - 89,100.00 7,680.00 81,420.00 8.62% Web Portal - Manual - 1,925.00 284.99 1,640.01 14.80% Sub-Total 21st Century 30,475.00 28,025.36 418,081.00 100,844.22 317,236.78 24.12% Unallocated - - 17,816.00 - 17,816.00 Grand Total 21st Century 30,475.00 28,025.36 435,897.00 100,844.22 335,052.78 23.13% 3.1-3 LEAP High (Sustained High Schools) Hispanic Unity 12,446.00 - 142,525.00 27,785.80 114,739.20 19.50% 26% Invoice pending YMCA 25,600.00 30,791.97 317,496.00 111,941.14 205,554.86 35.26% 34% LEAP High Training 854.00 853.43 854.00 853.43 0.57 99.93% Grand Total LEAP 38,900.00 31,645.40 460,875.00 140,580.37 320,294.63 30.50% 3.1-4 Summer Youth Employment Workforce One 36,742.00 - 1,500,000.00 - 1,500,000.00 0.00% Late contract execution Total Summer Yth Employment 36,742.00 - 1,500,000.00 - 1,500,000.00 0.00%
3.1-5 Continuum of Care for LGBTQ Youth Sun Serve 6,667.00 7,715.01 56,000.00 27,582.82 28,417.18 49.26% 57% New initiative-trending up Contingent upon add'l leverage due Reserved - 40,000.00 - 40,000.00 0.00% by 4/14 Grand Total Contiuum of Care 6,667.00 7,715.01 96,000.00 27,582.82 68,417.18 28.73%
3.1 Total Service Goal 3.1 447,041.00 388,686.75 7,059,501.00 1,511,386.08 5,548,114.92 21.41% 3.2-1 Diversion Programs Broward Sheriff's Office 65,472.00 63,176.25 785,665.00 204,501.25 581,163.75 26.03% 33% Camelot 29,439.00 21,373.60 353,281.00 96,140.48 257,140.52 27.21% 33% 10
Fin Stmts fy14 Feb_14.xlsx prog goals 3/13/2014 Ideal %'s are calculated on Program Design by Goal Area January Actual Expend Annualized YTD Actual Remaining % of Ideal Budget (for Jan Svc) Budget Expenditures Budget Budget %* Comments
Juliana Genera -Gate Program 20,361.00 21,079.14 244,337.00 83,501.40 160,835.60 34.17% 33% Harmony Development Ctr 10,966.00 10,688.75 131,589.00 39,595.00 91,994.00 30.09% 33% Henderson 21,331.00 20,715.00 255,985.00 79,980.24 176,004.76 31.24% 33% Memorial 40,208.00 47,556.19 482,500.00 200,316.82 282,183.18 41.52% 33% Higher SA referrals PACE Center for Girls 9,958.00 19,536.60 119,500.00 34,267.90 85,232.10 28.68% 33% Low # refs; trending up Urban League 14,540.00 11,692.03 174,481.00 46,361.34 128,119.66 26.57% 33% Total Diversion Programs 212,275.00 215,817.56 2,547,338.00 784,664.43 1,762,673.57 30.80% 3.2-2 Juvenile Assessment Center Broward Sheriff's Office-JAC 29,166.00 34,100.59 350,000.00 98,352.17 251,647.83 28.10% 33% Staff vacancy Total JAC 29,166.00 34,100.59 350,000.00 98,352.17 251,647.83 28.10% 3.2-3 Team Child Legal Project Legal Aid of Broward 25,963.00 30,576.60 311,560.00 96,371.50 215,188.50 30.93% 33% Total Team Child 25,963.00 30,576.60 311,560.00 96,371.50 215,188.50 30.93%
3.2-4 Prevent Firesetting Broward Sheriff's Office 3,333.00 1,739.10 40,000.00 5,565.12 34,434.88 13.91% 33% Program sunsets 9/30/14 Total Prevent Firesetting 3,333.00 1,739.10 40,000.00 5,565.12 34,434.88 13.91%
3.2 Total Service Goal 3.2 270,737.00 282,233.85 3,248,898.00 984,953.22 2,263,944.78 30.32%
3 Total Delinquency Prev & Div 717,778.00 670,920.60 10,308,399.00 2,496,339.30 7,812,059.70 24.22% 4.1-1 Independent Living Program Camelot 27,533.00 - 337,584.00 50,437.02 287,146.98 14.94% 25% Invoice pending & staff vacancies Gulf Coast 15,333.00 8,929.12 188,809.00 29,024.66 159,784.34 15.37% 33% Slow start. New program; trending up KIDS FA for Handy, Inc 45,779.00 36,658.03 549,350.00 177,477.91 371,872.09 32.31% 33% Henderson 6,667.00 - 80,000.00 19,052.87 60,947.13 23.82% 25% January invoice pending Memorial 45,833.00 42,944.95 550,000.00 184,495.00 365,505.00 33.54% 33% Unallocated - - 30,266.00 - 30,266.00 Total Independent Living Program 141,145.00 88,532.10 1,736,009.00 460,487.46 1,275,521.54 26.53%
4 Total Child Abuse & Neglect 141,145.00 88,532.10 1,736,009.00 460,487.46 1,275,521.54 26.53% 5.1-1 Subsidized Childcare Early Learning Coalition 451,308.00 - 5,415,700.00 878,768.55 4,536,931.45 16.23% State/Fed funds used 1st Family Central (Special Pop) 41,666.00 38,061.88 500,000.00 143,656.41 356,343.59 28.73% 33% Total Subsidized Childcare 492,974.00 38,061.88 5,915,700.00 1,022,424.96 4,893,275.04 17.28%
5.1-2 Increase Literacy Skills Brow Cty After Schl @ Your Library 41,123.00 42,927.58 493,489.00 177,119.22 316,369.78 35.89% 33% Total Increase Literacy Skills 41,123.00 42,927.58 493,489.00 177,119.22 316,369.78 35.89% 11
Fin Stmts fy14 Feb_14.xlsx prog goals 3/13/2014 Ideal %'s are calculated on Program Design by Goal Area January Actual Expend Annualized YTD Actual Remaining % of Ideal Budget (for Jan Svc) Budget Expenditures Budget Budget %* Comments
5.1-3 Preschool Training FamilyCentral 63,333.00 60,450.00 760,000.00 212,038.74 547,961.26 27.90% 33% AD Henderson Grant 11,250.00 21,130.09 168,575.00 67,695.09 100,879.91 40.16% 33% Total Preschool Training 74,583.00 81,580.09 928,575.00 279,733.83 648,841.17 30.13%
5 Total Early Care & Education 608,680.00 162,569.55 7,337,764.00 1,479,278.01 5,858,485.99 20.16% 6.1-1 Adoptive/Foster Parent Recruitment NBC6-Forever Families 11,025.00 12,075.00 135,000.00 45,475.00 89,525.00 33.69% 33% Heart Gallery 2,150.00 2,550.00 25,000.00 10,250.00 14,750.00 41.00% 33% Total Adoptive/Foster Parent 13,175.00 14,625.00 160,000.00 55,725.00 104,275.00 34.83%
6 Total Child Welfare System Support 13,175.00 14,625.00 160,000.00 55,725.00 104,275.00 34.83% 7.1-1 Leadership/Quality in Out-of-School Programs FLCSC/Mott Grant - - 15,000.00 15,000.00 - 100.00% 100% Total Leadership/Quality MOST - - 15,000.00 15,000.00 - 100.00% 7.1-2 Elementary Out of School Programs After School Programs 195,131.00 179,884.09 2,404,310.00 715,277.30 1,689,032.70 29.75% 30% ASP/FA-First Baptist Piney 12,709.00 10,778.37 189,656.00 46,852.75 142,803.25 24.70% 30% Grove Hollywood Arts Center 15,216.00 10,375.58 475,501.00 37,959.80 437,541.20 7.98% 30% Robust summer component Community After School 19,617.00 17,701.52 352,865.00 70,888.23 281,976.77 20.09% 30% More summer sites Comm A.S./w-Margate 18,135.00 18,565.64 326,170.00 72,424.92 253,745.08 22.20% 30% Hallandale CRA 4,279.00 4,279.00 309,956.00 308,599.00 1,357.00 99.56% Hollywood Beach CRA - - 228,665.00 228,665.00 - 100.00% TIF paid in full Davie CRA - - 106,868.00 106,406.00 462.00 99.57% TIF paid in full Kids In Distress 7,999.00 12,335.36 166,565.00 51,501.64 115,063.36 30.92% 30% Miramar, City of 8,824.00 5,714.86 144,490.00 24,667.76 119,822.24 17.07% 30% Robust summer component Soref JCC 45,808.00 42,668.87 490,031.00 166,412.18 323,618.82 33.96% 30% South Cluster 24,065.00 22,756.09 402,596.00 88,405.19 314,190.81 21.96% 30% Sunshine 3-13/Elementary 105,006.00 106,564.53 1,324,899.00 416,866.40 908,032.60 31.46% 30% YMCA/GP 271,471.00 255,707.66 3,371,615.00 959,506.48 2,412,108.52 28.46% 30% YMCA/w-Deerfield CRA 14,151.00 10,826.75 127,372.00 42,979.76 84,392.24 33.74% 30% Technical Assistance/Coaching - - 50,000.00 - 50,000.00 0.00% YMCA SPARK 3,333.00 7,693.93 40,000.00 15,270.40 24,729.60 38.18% 30% Prime Time/Survey - - 5,000.00 5,000.00 - 100.00% Back to School Supplies - - 40,000.00 - 40,000.00 0.00% Lights on Afterschool - - 8,000.00 7,970.47 29.53 99.63% Unallocated - - 1,247.00 - 1,247.00 0.00% Sub-Total Elem Out of Schl 745,744.00 705,852.25 10,565,806.00 3,365,653.28 7,200,152.72 31.85% 12
Fin Stmts fy14 Feb_14.xlsx prog goals 3/13/2014 Ideal %'s are calculated on Program Design by Goal Area January Actual Expend Annualized YTD Actual Remaining % of Ideal Budget (for Jan Svc) Budget Expenditures Budget Budget %* Comments
7.1-3 Summer Only Programs Boys & Girls Club - - 582,660.00 - 582,660.00 0.00% 0% Program starts in the summer Lauderdale Lakes - - 65,453.00 - 65,453.00 0.00% 0% Program starts in the summer Memorial Healthcare System - - 114,210.00 - 114,210.00 0.00% 0% Program starts in the summer New Hope World Outreach - - 56,606.00 - 56,606.00 0.00% 0% Program starts in the summer Urban League - - 130,280.00 - 130,280.00 0.00% 0% Program starts in the summer Total Summer Programs - - 949,209.00 - 949,209.00 0.00%
Total Out of Schl Time 745,744.00 705,852.25 11,515,015.00 3,365,653.28 8,149,361.72 29.23%
7 Total Out of School Time 745,744.00 705,852.25 11,530,015.00 3,380,653.28 8,149,361.72 29.32% 8.1-1 School Based Health Care Medical Staffing Network 57,000.00 58,226.07 570,002.00 225,097.03 344,904.97 39.49% 42% MSN w/Coral Springs CRA 10,852.00 11,090.68 108,572.00 43,049.35 65,522.65 39.65% 42% Sierra Lifecare 41,125.00 40,422.61 407,144.00 158,552.95 248,591.05 38.94% 42% Total School Based Health Care 108,977.00 109,739.36 1,085,718.00 426,699.33 659,018.67 39.30% 8.1-2 Water Safety January invoice coming. High Swim Central/Broward County 46,092.00 - 553,100.00 75,412.20 477,687.80 13.63% 33% volume in spring/summer Broward County Health Dept 7,500.00 4,673.60 90,000.00 25,311.88 64,688.12 28.12% 33% Total Water Safety 53,592.00 4,673.60 643,100.00 100,724.08 542,375.92 15.66% 8.1-3 Kid Care Insurance Outreach Kid Care Outreach/BC Health Dept 18,622.00 18,928.76 223,458.00 78,267.94 145,190.06 35.03% 33% Total Kid Care Insurance 18,622.00 18,928.76 223,458.00 78,267.94 145,190.06 35.03%
8 Total Physical Health 181,191.00 133,341.72 1,952,276.00 605,691.35 1,346,584.65 31.02% 9.1-1 Home Visiting BRHPC-Healthy Families 162,566.00 139,162.25 1,950,800.00 564,706.00 1,386,094.00 28.95% 33% Total Home Visiting 162,566.00 139,162.25 1,950,800.00 564,706.00 1,386,094.00 28.95% 9.1-2 Support Maternal Child Health Healthy Mothers/HB 21,083.00 20,291.79 253,000.00 76,856.81 176,143.19 30.38% 33% Memorial 20,832.00 20,736.10 250,000.00 85,629.61 164,370.39 34.25% 33% Total Maternal Child Health 41,915.00 41,027.89 503,000.00 162,486.42 340,513.58 32.30% 9.1-3 Explore Fetal/Infant Mortality Factors Brow County Healthy Start 2,500.00 1,100.00 30,000.00 5,995.00 24,005.00 19.98% 33% Consultant hours vary HM/HB- FIMR/Cribs 9,293.00 9,792.12 111,518.00 38,270.47 73,247.53 34.32% 33% Total Infant Mortality Factors 11,793.00 10,892.12 141,518.00 44,265.47 97,252.53 31.28% 9 Total Maternal & Child Health 216,274.00 191,082.26 2,595,318.00 771,457.89 1,823,860.11 29.72% 13
Fin Stmts fy14 Feb_14.xlsx prog goals 3/13/2014 Ideal %'s are calculated on Program Design by Goal Area January Actual Expend Annualized YTD Actual Remaining % of Ideal Budget (for Jan Svc) Budget Expenditures Budget Budget %* Comments
10.1-1 Physical/Dev SN MOST After School Programs 26,112.00 23,232.50 377,002.00 95,385.99 281,616.01 25.30% 29% Ann Stork 13,999.00 11,876.94 183,475.00 46,239.12 137,235.88 25.20% 29% ARC 76,606.00 83,171.61 1,151,409.00 312,668.78 838,740.22 27.16% 29% Broward Children's Cntr 31,783.00 28,963.86 620,585.00 111,820.68 508,764.32 18.02% 29% Ctr for Hearing 14,143.00 14,061.30 215,890.00 52,133.87 163,756.13 24.15% 29% Smith Community MH 52,361.00 45,872.29 718,520.00 192,136.73 526,383.27 26.74% 29% United Cerebral Palsy 34,367.00 28,300.00 484,507.00 106,599.95 377,907.05 22.00% 29% YMCA 311,202.00 293,446.07 3,915,563.00 1,069,975.63 2,845,587.37 27.33% 29% Total SN After School Programs 560,573.00 528,924.57 7,666,951.00 1,986,960.75 5,679,990.25 25.92% Total SN Summer Programs - - 104,850.00 - 104,850.00 0.00% Unallocated - - 75,199.00 - 75,199.00 0.00% Total SN MOST Programs 560,573.00 528,924.57 7,847,000.00 1,986,960.75 5,860,039.25 25.32%
10.1-2 STEP ARC 25,809.00 24,440.62 362,077.00 85,892.15 276,184.85 23.72% 27% Ctr Hearing & Communication 15,599.00 14,936.80 239,844.00 57,730.30 182,113.70 24.07% 27% United Cerebral Palsy 23,458.00 25,137.28 362,911.00 97,692.92 265,218.08 26.92% 27% YMCA 36,385.00 38,751.50 526,613.00 155,250.42 371,362.58 29.48% 27% Sub-Total STEP 101,251.00 103,266.20 1,491,445.00 396,565.79 1,094,879.21 26.59%
10.1-3 Information/Referral Network SN First Call for Help - SN 24,627.00 22,346.91 295,532.00 91,504.91 204,027.09 30.96% 33% Total Inform/Referral Network SN 24,627.00 22,346.91 295,532.00 91,504.91 204,027.09 30.96% 10.1-4 Respite Services Memorial 6,250.00 9,209.28 75,000.00 27,445.68 47,554.32 36.59% 33% Smith Community 6,250.00 4,616.75 75,000.00 20,984.40 54,015.60 27.98% 33% Total Respite Services 12,500.00 13,826.03 150,000.00 48,430.08 101,569.92 32.29%
10.1-5 SN Parent Training SN Parent Training - - 2,500.00 140.00 2,360.00 5.60% Unallocated - - 22,500.00 - 22,500.00 Total SN Parent Training - - 25,000.00 140.00 24,860.00 0.56%
10.1 Total Service Goal 10.1 698,951.00 668,363.71 9,808,977.00 2,523,601.53 7,285,375.47 25.73% 11.1-1 Safety/Anti-Bullying United Way- Choose Peace 2,084.00 - 25,000.00 3,796.86 21,203.14 15.19% 17% Invoices pending Total Safety/Anti-Bullying 2,084.00 - 25,000.00 3,796.86 21,203.14 15.19%
11 Total Child Safety 2,084.00 - 25,000.00 3,796.86 21,203.14 15.19%
Grand Total Service Goals 4,203,404.00 3,409,396.98 56,149,844.00 14,759,198.60 41,390,645.40 26.29% 14
Fin Stmts fy14 Feb_14.xlsx prog goals 3/13/2014 Ideal %'s are calculated on Program Design by Goal Area January Actual Expend Annualized YTD Actual Remaining % of Ideal Budget (for Jan Svc) Budget Expenditures Budget Budget %* Comments Systems Goals: 1.1-2 Single Point of Entry First Call for Help 25,151.00 21,603.57 300,905.00 88,721.05 212,183.95 29.48% 33% Unallocated - - 2,000.00 - 2,000.00 Total Single Point of Entry 25,151.00 21,603.57 302,905.00 88,721.05 214,183.95 29.29% 1.1 Total System Goal 1.1 25,151.00 21,603.57 302,905.00 88,721.05 214,183.95 29.29%
1.2-1 Community Strategic Plan
Strategic Plan/Website 2,224.00 2,223.99 14,800.00 2,223.99 12,576.01 15.03% Health and Wellness Research - - 10,000.00 2,000.00 8,000.00 20.00% Unallocated - - 35,700.00 - 35,700.00 0.00% Total Strategic Plan 2,224.00 2,223.99 60,500.00 4,223.99 56,276.01 6.98%
1.2-2 SAMIS Improve Provider Reporting SAMIS Maintenance/Enhancements 50,858.00 50,857.80 77,291.00 50,857.80 26,433.20 65.80% Unallocated - - - - - Total Improve Provider Reporting 50,858.00 50,857.80 77,291.00 50,857.80 26,433.20 65.80% 1.2 Total System Goal 1.2 53,082.00 53,081.79 137,791.00 55,081.79 82,709.21 39.97%
101 Total Seamless System of Care 78,233.00 74,685.36 440,696.00 143,802.84 296,893.16 32.63% 2.1-1 Public Awareness - Sponsorships Sponsorships 3,000.00 3,000.00 30,000.00 11,918.68 18,081.32 39.73% Sports Marketing - - 10,000.00 5,000.00 5,000.00 Unallocated - - - - - Total Sponsorships 3,000.00 3,000.00 40,000.00 16,918.68 23,081.32 42.30% 2.1-2 Public Awareness - Educate Taxpayers - - BECON - Future First - - 31,600.00 400.00 31,200.00 1.27% KidVision/WPBT - - 50,000.00 25,000.00 25,000.00 50.00% Sponsorship-Resource Guides - - 111,100.00 100.00 111,000.00 0.09% Nova - Day for Children - - 7,500.00 - 7,500.00 0.00% Admin/Marketing 15,847.00 15,845.34 419,643.00 77,667.33 341,975.67 18.51% Rose Research - Survey - - 25,000.00 25,000.00 - 100.00% Bitner/Goodman - - 55,000.00 9,000.00 46,000.00 16.36% Unallocated - - 27,876.00 - 27,876.00 0.00% Total Educate Taxpayers 15,847.00 15,845.34 727,719.00 137,167.33 590,551.67 18.85% 2.1-3 Public Awareness - Outreach Business Plan-FLCSC - - 77,268.00 77,268.00 - 100.00% Broward Youth Shine - - 5,000.00 - 5,000.00 0.00% YMCA Youth Government - - 5,000.00 - 5,000.00 0.00% Unallocated - - 10,000.00 10,000.00 0.00% Total Outreach - - 97,268.00 77,268.00 20,000.00 79.44% 201 Public Awareness & Advocacy 18,847.00 18,845.34 864,987.00 231,354.01 633,632.99 26.75% 15
Fin Stmts fy14 Feb_14.xlsx prog goals 3/13/2014 Ideal %'s are calculated on Program Design by Goal Area January Actual Expend Annualized YTD Actual Remaining % of Ideal Budget (for Jan Svc) Budget Expenditures Budget Budget %* Comments 3.1-1 Leveraged Resources Public Consulting Group, Inc - - 33,959.00 7,023.00 26,936.00 20.68% Unallocated - - 67,041.00 - 67,041.00 Total Leveraged Resources - - 101,000.00 7,023.00 93,977.00 6.95%
301 Total Leveraging Resources - - 101,000.00 7,023.00 93,977.00 6.95% Grand Total System Goals 97,080.00 93,530.70 1,406,683.00 382,179.85 1,024,503.15 27.17% Unallocated - - 264,056.00 - 264,056.00
Program Goals Grand Total $ 4,300,484.00 $ 3,502,927.68 $ 57,820,583.00 $ 15,141,378.45 $ 42,679,204.55 26.19%
* Ideal percentage has been adjusted to reflect the number of months that the agency has invoiced.
Summary of Special Revenue & Match (GF) for 21st CCLE School Board of Broward County (SBBC) Program Ends July 31, 2014
Summary of CSC Funded and SBBC Grant Funded 3.1-3 YMCA 24,925.00 28,618.28 256,043.00 93,266.86 162,776.14 36.43% 40% Grant Administration 254.00 253.35 6,644.00 1,446.09 5,197.91 21.77% Sub-Total 21st Century SBBC 25,179.00 28,871.63 262,687.00 94,712.95 167,974.05 36.06%
Florida Department of Education (FDOE) Program Ends July 31, 2014
3.1-2 Summary of CSC Funded and FDOE Grant Funded YMCA 41,398.00 39,850.12 433,019.00 148,054.99 284,964.01 34.19% 40% Hispanic Unity 25,333.00 11,084.68 255,313.00 64,715.09 190,597.91 25.35% 40% Grant Administration 6,185.00 5,920.89 65,025.00 31,995.12 33,029.88 49.20% 3.1-2 Sub-Total 21st Century FDOE 72,916.00 56,855.69 753,357.00 244,765.20 508,591.80 32.49%
Sub-Total FDOE Funding & Match 21st Century Program 72,916.00 56,855.69 753,357.00 244,765.20 508,591.80 32.49%
21st Century Unallocated Unallocated is for August & Unallocated - - 56,670.00 - 56,670.00 September 2014 Total 21st Century Unallocated - - 56,670.00 - 56,670.00 0.00% Grand Total 21st Century Federal Plus Match 72,916.00 56,855.69 810,027.00 244,765.20 565,261.80 32%
16
Fin Stmts fy14 Feb_14.xlsx prog goals 3/13/2014 Ideal %'s are calculated on Program Design by Goal Area Children's Services Council of Broward County Notes to the Financial Statements February 28, 2014
(1) The Children's Services Council of Broward County ("CSC") budgets, as revenue, 95% of the property taxes levied, as allowed by state statute. (2) The modified accrual basis of accounting is utilized by CSC. Under the modified accrual basis, revenues are recognized in the accounting period in which they become available and measurable. Expenditures are recognized in the accounting period in which the liability is incurred, if measurable. (3) Funds invested in the SBA accommodate pool participants with readily available cash. A substantial portion of the portfolio is placed in short-term securities (“Fund A”) and with the downgrade of certain subprime investments a smaller portion of the pool includes longer maturities and higher credit risk (“Fund B”). The pool follows GASB Statement No. 31 which outlines two options for accounting and reporting for money market investment pools as either “2a-7 like fund” or fluctuation net asset value (“NAV”). Accordingly, the SBA has reported the same value as the pool shares allocated to Fund A and Wells Fargo Advantage funds; and the NAV value for shares allocated to SBA Fund B. At September 30, 2013, the Gain/(Loss) on Investments for Fund B was $23,612.05 and this amount was reflected within the CAFR. Accordingly, this amount is reversed in the current year and the NAV will be revalued at year's end. (4) Includes various pending contracts not yet encumbered such as Training, Hunger, 21st Century, etc
(5) The reserved for administrative costs include projected expenditures for salary, fringe, travel, supplies, etc. for fiscal year 2013/14. (6) The Budget to Actual Expenditures Report reflects the actual expenditures for the month and year-to-date basis, and does not include encumbrances. Encumbrances are included on the Budget to Actual (Budgetary Basis) Report, which reflects the annualized budget and all outstanding encumbrances and actual expenditures through the current period. (7) The expenditures on the Program Services Goal Report run a month behind. Amounts reflected in the current month are for services provided during the prior month. This timing delay is due to the invoice due date on the 10th of the month following service delivery. Therefore, the Programs Goal Report is for services through the month of January and some from February that are processed in February, which affects ideal percentage rate. (8) Unassigned fund balance changes as revenue is received and actual expenditures are incurred. (9) Salary, Fringe and Travel budget and expenditures are included for the SAMIS Director Position for when CSC serves as the Salary Agent. The revenue and related expenditures are considered Pass Through Funds and do not have an impact on CSC Broward's financial statements.
17
Fin Stmts fy14 Feb_14.xlsx Notes Tab 18
For Council Meeting
March 20, 2014
Issue: CSC Monthly Purchases for Administrative Operations
Action: Approve CSC Monthly/Annual Purchases
Budget Impact: See attached Report
Background: The State Statute creating and governing the CSC, Chapter 2000-461, as amended, states: Section 6: No funds of the council shall be expended except by check as aforesaid, except the expenditure of petty cash or the issuance of checks made payable for sums no greater than $5,000, shall be expended without prior approval of the council, in addition to the budgeting thereof. The Council’s procurement policies and procedures stipulate that expenditures are approved by the Council prior to being expended. As such, the financial system requires a Council Approval (CA) date at multiple points throughout the system including all processed payments. Internal controls for tracking expenditures in accordance with the statute are validated by auditors every year and there have been no significant deviations since the inception of the Council. Since 2004 at the Council’s direction, staff was instructed to only provide back-up material for purchases when the item is over $10,000. As always, back-up for purchases below $10,000 are available upon request.
Current Status: In accordance with policy, please find attached the Invoices, Travel, Purchase Orders, Sponsorships, etc. for the month of March, 2014. To facilitate reviewing the various purchases, staff has segregated the items into various categories. All purchases listed are with the budget approved by the Council at TRIM as amended from time to time. Please note that items over $10,000 have a specific Issue Paper or copy of the related back-up attached to further explain the expenditure. Additional information for any expenditure is available upon request.
Recommended Action: Approve CSC Monthly/Annual Purchases
Budget Impact: See attached Report
P:\Common\Council Meetings\Council Monthly Meetings\FY13-14\Mar 14\Purchases cvr ltr March.docx
List of Invoices, Travel, Purchase Orders, Sponsorships, etc. Submitted to the Children's Services Council March 20, 2014 Vendor Amount Comment Purchase Orders (greater than $10,000): Back-up documentation is attached: Back-up documentation is available upon request. A Information Consultants, Inc Upgrade to Web based, Quick Fields Zone OCR and Validation 28,798.00
Purchase Orders (less than $10,000): Administration: CDWG 3 Laptop computers @$1,200 ea 3,600.00 JC White Various small furniture pieces for several offices. 1,787.00 So Fla Voice CAT Installation and cable drop(s) 1,800.00
Program Related Purchases: Actualidad Radio PSA; Public Awareness 2,000.00 Change of vendor Four Winds Production PSA; Public Awareness 1,000.00 SAMIS Enhancements to improve performance measures, navigation and Tribridge demographic information. 9,800.00 Camera's for Kids Program for 10 Guardian Ad Litem children. Classes for at risk teens with cameras to teach basic concepts while fostering self esteem, self confidence and offering a skill set. These pictures will be featured in various Public Awareness campaigns as part of a Photo Voice Voices for Children initiative 1,000.00 System Goal 2.1.2- Public Awareness
21st CCLC Related Purchases: T-shirts for 1,088 Summer Camp participants for 21st CCL and LEAP High Edco Schools 5,500.00 of $132,184 Available in Unallocated for FY 13/14.
Facilities Operations: Broward Fire Equipment Annual Fire Extinguisher Maintenance 180.00 Thermal Concepts Emergency AC repair 3,570.00
P:\Common\Council Meetings\Council Monthly Meetings\FY13-14\Mar 14\Purchases March.xlsx\March 1 of 2 List of Invoices, Travel, Purchase Orders, Sponsorships, etc. Submitted to the Children's Services Council March 20, 2014 Vendor Amount Comment Employee Travel and Training: Marlando Christie; Dianne Davis; John Jeyasingh; Judy Jones; Christine Klima; Angelina Michel; Laserfiche Training; 3/17-3/21/14; Miami 2,000.00 Ethics and Boundary Issues for Mental Health Professionals; 3/21/14; Maria Juarez Ft Laud 75.00 Silvia Beebe, Sandra Bernard-Bastien, Sue Gallagher Philanthropy Miami 2014; 3/21/14; Miami 560.00 Ann Carter FSG Webinar Connecting Strategy, Evaluation and Learning; 4/9/14 50.00 Sue Gallagher Ready by 21, National Meeting; 4/21-4/24/14; Covington, KY 1,700.00 Sue Gallagher FPP 6th Annual Training Conference; 5/27-5/30/14- Orlando 950.00 Sue Gallagher 6th Annual FL Prosperity Partnership Training; 5/29/14; Orlando 210.00 Kathleen Campbell; Monti Larsen 2014 FGFOA; 6/1-6/5/14; Orlando 2,100.00
Trainers/Materials (Provider names may be subject to change): Lorraine Cross Active Learning 1,200.00 Wanda Robinson Mentoring 1,200.00
Sponsorship: Exhibit removes the barriers to full involvement and ARTSERVE 5th Annual (inSIDE)/OUT!- Art as Healing Therapy ; 5/2-5/15/14; Ft. Laud 1,000.00 inclusion of children and adults from all walks of life. Enrichment and empowerment in the area of Leadership, College and Career Prep, Financial Mgmt FL Diversity Council 3rd Annual S FL Young Women's Leadership Symposium; 4/26/14; Ft Laud 1,000.00 and Total Wellbeing for High School girls. Encourage father's involvement in their child's lives Healthy Mothers Healthy Babies 2nd Annual Me and My Dad Challenge; 5/31/14; Ft Laud 1,000.00 through a number of play and educational activities.
Memberships: Florida Philanthropic Network 2014 Annual Membership 1,025.00 To align with calendar year Miramar -Pembroke Pines Chamber 2014 Annual Membership 335.00
P:\Common\Council Meetings\Council Monthly Meetings\FY13-14\Mar 14\Purchases March.xlsx\March 2 of 2
For Council Meeting
March 20, 2014
Issue: Upgrade of the Electronic Data Storage system
Action: Approve Information Consultants Inc. to Upgrade Laserfiche System.
Budget Impact: $28,798 of $132,846 Available in Software for FY 13/14. Sole source reseller – assigned by Laserfiche when prior representative went out of business.
Background: The Council implemented Laserfiche as the electronic data storage system solution in February 2006. Currently, all of the accounts payable records, including the W-9s for every vendor, provider contracts and consulting agreements are managed using this system. Having all of these documents electronically has greatly improved efficiencies including when working with the auditors…gone are the days of pulling paper vouchers for review!
In October staff implemented Phase 1 of the Laserfiche system upgrade, as there had been several years that the updates were not available to us. This first phase of the upgrade project was to get us to the latest classic version of the system, to migrate to Laserfiche’s Quick Fields solution from a third party vendor and to take advantage of changes in both Laserfiche and the Great Plains financial system. Moving to QuickFields from Any Doc greatly enhanced the ability to automatically fill in various data fields, had a direct hook into Great Plains and improved the accuracy of the scanned data elements.
Current Status: Phase 2 of the Laserfiche project includes upgrading the electronic data storage system to the Laserfiche Avante Named Licenses version which will allow CSC to take advanced of workflow and access through a web portal. CSC was given almost $24,000 credit for the trade-in value of the current system. With the new version, documents can easily be accessed using various enhanced search capabilites and new documents created utilizing SharePoint. Additionally, the quote includes the adding another QuickFields license for the Records Management Manager and annual support for the currently owned license. The Laserfiche upgrade works well with existing and future CSC applications.
Recommended Action: Approve Information Consultants Inc. to Upgrade Laserfiche System.
Budget Impact: $28,798 of $132,846 Available in Software for FY 13/14. Sole source reseller – assigned by Laserfiche when prior representative went out of business.
P:\Common\Council Meetings\Council Monthly Meetings\FY13-14\Mar 14\Laserfiche Upgrade.docx
Tab 19
For Council Meeting
March 20, 2014
Service Goal 2.1: Strengthen the Community’s Awareness of Available Resources and Advocacy Efforts on Behalf of Children & Families.
Objective 2: Educate Broward’s Taxpayers About the Work of the Council Using the Full Spectrum of Media
Issue: Sponsorship of the new Nerdel In a Minute TV Program, Designed to Promote Healthy Eating Habits & Fitness for Young Children.
Action: Approve Sponsorship of “In a Nerdel Minute” PSAs.
Budget Impact: $10,000 of $155,684 Available in Unallocated for FY 13/14.
Background: The Nerdel Foundation is an innovative multimedia 501c3 created to address the global issues of childhood obesity, hunger, fitness and health. Through its multimedia efforts (books, web, puppetry, video & music) the company has developed educational & entertainment (edutainment) programming focused on the fields of children’s nutrition, fitness and general children’s education.
Current Status: The Nerdel Foundation, in partnership with BECON TV has created a series of public service announcements entitled “In a Nerdel Minute”, introducing the concept of “MyPlate” - daily exercise and healthy eating to young viewers. The programs presently air on BECON TV every weekday morning, with a reach of 5.5 million people throughout the tri-county area.
In exchange for sponsorship of these popular segments, the CSC will receive a stand-alone billboard with Voiceover, at the beginning and end of all “In a Nerdel Minute” segments, stating that the show is brought to you by the Children’s Services Council of Broward County, followed by our mission or vision statement. The CSC logo will be graphically scrolled during all show breaks and we will be recognized as the official sponsor of the segments in all BECON’s Social Media pages, media releases, posters and collateral materials. It presents another opportunity to establish and demonstrate how the CSC of Broward helps bring together government, non-profits, the private sector and community members together to improve the lives of children.
BECON will work with students in first grade classrooms to determine the impact of these segments as it relates to Knowledge of healthy food choices and portions related to "My Plate,” Change in attitude about daily exercise and Knowledge of and willingness to try new fruits and vegetables.
Recommended Action: Approve Sponsorship of “In a Nerdel Minute” PSAs.
Budget Impact: $10,000 of $155,684 Available in Unallocated for FY 13/14.
P:\Common\Council Meetings\Council Monthly Meetings\FY13-14\Mar 14\Nerdel in a Minute.docx Tab 20
For Council Meeting
March 20, 2014
Service Goal 2.2: Strengthen The Community’s Awareness of Available Resources.
Objective 1: Collaborate With Community Partners To Coordinate EITC, Hunger And Financial Literacy Awareness Campaigns.
Issue: Provide Summer Food Boxes to Needy Families in Broward.
Action: Approve additional funding For NCJW for healthy food boxes during the Summer.
Budget Impact: $12,000 of $12,000 Available in Goal 2.2.1 for FY 13/14. $ 8,000 of $145,684 Available in Unallocated for FY 13/14.
Background: In 2008, the Council piloted the “Out of School Time Youth Food Box” program, which provided healthy snack boxes to children in the 33311 zip code. A trial allocation of $18,000 was piloted to test programmatic effectiveness and community response. The experience demonstrated overwhelming community need; many food box recipients shared the contents with other family members. Since then, the Council has annually allocated funds for this purpose. Current Status: During the past three years, the demand for food among Broward County’s citizens has increased two fold based in the number of children and families that are frequenting the local food pantries, including NCJW. On average Broward pantries are seeing at least 350 families per week, which is in line with Feeding America’s report that 62 percent of client households with children under the age of 18 participate in the National School Lunch Program, but only 14 percent have a child in a free summer feeding program. When approving the FY 13/14 budget, the Council appropriated $12,000 in support of NCJW’s March For the Hungry to purchase food for Out-of-School-Time Food Boxes for the summer of 2014. This amount will serve only 338 families. An increase of $8,000 will help serve an additional 271 families for a total of 609 families; thus alleviating a portion of the wait list during the summer months. The families that NCJW serve consist of children who qualify for free and reduced cost meals during the school year.
Recommended Action: Approve additional funding For NCJW for healthy food boxes during the Summer.
Budget Impact: $12,000 of $12,000 Available in Goal 2.2.1 for FY 13/14. $8,000 of $145,684 Available in Unallocated for FY 13/14.
P:\Common\Council Meetings\Council Monthly Meetings\FY13-14\Mar 14\Summer Food Boxes Tab 21
For Council Meeting
March 20, 2014
Service Goal 2.1: Strengthen the Community’s Awareness of Available Resources and Advocacy Efforts on Behalf of Children and Families.
Objective 2: Educate Broward’s Taxpayers About the Work of the Council Through the Production of Outreach Materials Available Using the Full Spectrum of Media.
Issue: CSC Website Update
Action: None. For Information Only.
Budget Impact: None.
Background: Since its inception, the Council has promoted awareness about funded programs and their impact and leveraged cost-effective opportunities to draw community attention to issues related to children and families. As such, staff has developed low- cost, value added partnerships with mainstream and niche media in print, radio, television and web, as well as produced print materials useful to the community. As part of our effort to continue to improve public awareness about the work and worth of the CSC, Bitner Goodman has been hired to, amongst other things, create a new and improved website.
Current Status: On March 1, 2014, the new CSC website was released to the public. The new design allows for easier navigation with an engaging Home page and menus that clearly direct visitors to information. Additionally, the website paints a better picture of how involved the CSC is in the community and the impact made on children and families. For example, enhancements include a list of events sponsored by the CSC, success stories from participants in CSC-funded programs, and inclusion of photo galleries and video clips. There is an added social media presence, including the CSC Facebook news feed on the Home page and links to CSC Twitter, YouTube and LinkedIn pages. Additionally, we have made it easier for the public to email questions to CSC using a contact form on the Home page.
CSC staff is working with Bitner Goodman and Abinko Digital Studio for branding and technical support, respectively. However, there is more internal control for maintenance of the website. As a result, there is an increase of staff collaboration and organized file management. Check it out at www.cscbroward.org.
Recommended Action: None. For Information Only.
Budget Impact: None. Tab 22
For Council Meeting
March 20, 2014
System Goal 2.1: Strengthen the Community’s Awareness of Available Resources and Advocacy Efforts on Behalf of Children and Families.
Objective 2 Educate Broward’s Taxpayers About the Work of the Council Through the Production of Outreach Materials Available Using the Full Spectrum of Media.
Issue: Promote Work and Worth of the CSC in partnership with the Ft. Lauderdale Strikers and the CSC funded Kicks for Kids Program
Action: None. For Information Only.
Budget Impact: None.
Background: Since its inception, the Council has promoted awareness about funded programs and leveraged cost-effective opportunities to draw community attention to issues related to children and families. As such, staff has developed low-cost, value added partnerships with mainstream and niche media in print, radio, television and internet, as well as expanded community partnerships that raise visibility in the work and worth of the CSC.
Current Status: In May 2013, the Council approved a $10,000 partnership with the Fort Lauderdale Strikers that includes title sponsorship of their Kicks for Kids Program; a minimum of 2 soccer clinics for children and youth in CSC funded programs led by professional players and coaches; up to 1000 tickets and other amenities for children and families served by CSC funded programs including on-field activities, player autographs and group photo; a minimum of 4 community appearances in conjunction with CSC sponsored events including Hot Shot (the Strikers’ mascot); CSC logo on programs in all Strikers home games; CSC banners at Lockhart Stadium and more.
As part of our partnership, the Strikers and CSC staff are arranging a CSC Day, on Saturday, May 31, 2014. The event will take place in conjunction with a game against the NY Cosmos, an old time rivalry that last year attracted over 7,000 spectators. CSC visibility will be enhanced by participation in ceremonial kickoff; resource tables; PA announcements and volunteer staff participation while wearing CSC t-shirts.
Action: None. For Information Only.
Budget Impact: None.
P:\Common\Council Meetings\Council Monthly Meetings\FY13-14\Mar 14\CSC Day at Strikers Game.docx
Press Release
FOR IMMEDIATE RELEASE
March 12, 2014
CONTACT: Children’s Services Council Contact Person: Sandra Bernard-Bastien Telephone Number: (954) 377-1666 Email Address: [email protected] Web site address: www.cscbroward.org
Children’s Services Council of Broward County and Fort Lauderdale Strikers Team-up for Soccer Clinics for Youth
LAUDERHILL – The Children’s Services Council of Broward County (CSC) and the Fort Lauderdale Strikers have teamed-up to provide soccer clinics to close to 150 disadvantaged youth participating in a number of CSC funded programs. As part of the Strikers’ Kicks for Kids program, powered by the CSC, the mini-camps will be led by professional players and coaches at historic Lockhart Stadium, home of the Strikers on March 21st at 1:30 p.m. and March 26th at 12 p.m.
The youth participate in afterschool programs for elementary and middle-school aged children. “We really appreciate how the Strikers’ organization partners to make professional soccer accessible to the youth of Broward County,” said Cindy Arenberg Seltzer, President/CEO of the CSC. “This fits squarely within our efforts to engage children and youth in wholesome physical activities that are plain fun but also teach team and leadership skills that will serve them their entire life.”
“It’s a pleasure and an honor to work with an organization like Children’s Services Council,” said Strikers President Tom Mulroy. “If it’s good for the children, it’s good for the Strikers!”
For more information on the Kicks for Kids program, visit www.strikers.com. For more information on the CSC and its funded programs, visit www.cscbroward.org .
The Children’s Services Council of Broward is an independent taxing authority which was established by a public referendum on September 5, 2000, which, through Public Act, Chapter 2000-461 of the laws of Florida, authorized the Council to levy up to 0.5 mills of property taxes. The role of the Council is to provide the leadership, advocacy and resources necessary to enhance children’s lives and empower them to become responsible, productive adults through collaborative planning and funding of a continuum of quality care.
### Tab 23
For Council Meeting
March 20, 2014
Service Goal 2.1: Strengthen the Community's Awareness of Available Resources and Advocacy Efforts on Behalf of Children and Families.
Objective 3: Advocate for all Children Representing Broward’s Diverse Communities Through Public Awareness, Community and Legislative Outreach at the Local, State and National Level.
Issue: YMCA Youth In Government Program
Action: None. For Information Only.
Budget Impact: None.
Background: In addition to providing funding and resources, the Council’s mission statement provides for advocacy on behalf of Broward’s children and families. In furtherance of that mission, FL CSC staff and government affairs staff from several CSCs, including Broward, work collaboratively during committee weeks and legislative sessions in order to provide a voice for issues relating to children and families at the Capitol. For FY 2013-2014, CSC approved $5,000 funding for the YMCA of Broward County’s Youth in Government (YIG) program.
Current Status: On February 20-22, 2014, the YMCA took 35 students to the 57th Annual Youth State Assembly in Tallahassee. Thirty-one of the 35 students attend CSC’s 21st Century Community Learning Centers and LEAP High Programs, including Blanche Ely; Boyd Anderson; Deerfield Beach; Hallandale; and Northeast. The students took 19 bills to the Assembly and had 47 percent of the bills make it to the chamber floors. Their advocacy ideas ranged from creating a human trafficking registry for public awareness, to raising the state sales tax to eight percent for education.
Several of the students received the following recognition and awards: • Looghermine Claude – Lookout Award in Sullivan Senate • Arnelle Etienne – Best Bill in Sullivan House • Cody Sklar – Best Bill in Sullivan Senate • Simran Vyas was one of 10 students selected to represent Florida YIG at the National Judicial Competition in Washington D.C. this summer • Evan Randall, Carlos Estephan Sanchez and Simran Vyas were selected as CONA (Conference on National Affairs) alternates for Florida YIG • One of the student law firms -- Simran Vyas, Abby Afsahi and Ikel Commock – was selected as finalists to present to the Student Supreme Court in the Supreme Court Building
Recommended Action: None. For Information Only.
Budget Impact: None. Tab 24
Tab 25
From: Cindy Arenberg Seltzer Sent: Friday, March 7, 2014 5:43 PM To: MASON.TIMOTHY [Legislative Assistant for Sen. Sobel] Subject: Fwd: Senate Proposed Child Welfare legislation
Hi Tim:
Below are my thoughts about the Purpose, Responsibility and Membership of the Community Alliances:
Purpose: In law, the current role of the community-based care alliances is somewhat ambiguous. Most communities operate on a broader framework than the specific work and responsibilities of the CBCs. Currently, members of the alliance focus on all system of care issues for child welfare including investigations, transitional independent living, prevention, etc. Limiting the focus of the alliance solely to the work of the CBCs will lessen community engagement and efforts related to prevention and other family support strategies that impact child well-being. Recommend strengthening purpose to clarify that the focus is on the broader system of care for child welfare.
Responsibilities: Provisions in the draft legislation include new responsibilities of the alliance to include fiscal and program monitoring for CBCs. Additionally, the alliance would be responsible for fundraising. These efforts appear to be duplicative of the work of DCF and the CBC boards. Recommend all monitoring requirements be retained with DCF and fundraising efforts be the responsibility of the CBC boards.
Membership: Currently, alliance membership includes a broad representation of community leaders that bring an array of knowledge, wisdom and perspective to issues impacting child welfare. The proposed legislation narrows and specifies membership that will limit engagement of community leadership and solutions. Recommend retaining current membership of alliances.
As we have previously discussed, I also believe the Alliances need a little staff and funding to more effectively carry out their responsibilities.
All the best, Cindy Arenberg Seltzer President / CEO Children's Services Council of Broward County
Posted on Tue, Mar. 11, 2014
Legislators propose improvements to ‘porous’ child welfare system
By Mary Ellen Klas Herald/Times Tallahassee Bureau
After a year of damaging news reports about child deaths from abuse and neglect, a Florida Senate committee on Tuesday passed a package of proposals intended to improve the quality and quantity of regulation over the state’s child welfare system.
The wide-ranging bills proposed by the Senate Children, Families and Elder Affairs Committee are intended to improve what Senate President Don Gaetz called “a porous system” that has led to hundreds of child deaths under the state’s watch.
“We need to professionalize and make more effective our approach to child welfare in the state and then plug the side doors and the holes and windows, which I think make for a system that’s way too porous,” Gaetz told reporters Tuesday.
Under the proposals, the state Department of Children and Families would be required to increase the educational expertise of the child abuse investigators, create a website to report basic facts about child deaths reported to the child abuse hotline and mobilize a trained team to analyze the cause of deaths.
The bills would also increase the coordination of children deemed “medically complex” and require the state to place many of these children — who are now housed in a small number of nursing homes — in medical foster homes when possible.
“Back in the summer, we were all shocked and concerned about child abuse deaths brought to our attention by the Miami Herald newspaper,” said Sen. Eleanor Sobel, D-Hollywood, chairman of the committee. “We’ve identified several problems and our bills contain recommended solutions.”
Gaetz said that the bills will also require “tens of millions more in recurring funding” but did not say how much the Legislature’s proposed budget will include. Gov. Rick Scott has proposed adding $42 million for additional child protective investigators and another $8 million for sheriff’s investigations.
“Oftentimes you get what you pay for and I think in child welfare we have gone on the cheap and I think that’s been a mistake,” Gaetz said.
A key element of the Senate plan is to increase the professional expertise of the child abuse investigators working for the agency by requiring that 80 percent of them have a college degree in social work. The program would grandfather in existing employees and offer some of them tuition exemptions or up to $3,000 a year in loan payments if they choose to pursue a social work degree.
“We send firefighters to fight fires. We need to send social workers to address social problems,” Sobel said.
Another portion of the bill directs DCF to keep siblings together when placed into foster case.
Howard Talenfeld, a children’s rights advocate and president of Florida’s Children First, called the bill “a good first step” but he said investigations should extend beyond the current 60-day limit. He urged the committee to refine the bill to extend the time in which the investigation can occur and allow case workers to implement a safety plan when there is a chance for future crisis.
“After 60 days, it’s over,” he said. “There’s no one watching the children. There’s no one watching the family and someone is waiting for the next shoe to fall.”
The House child welfare reform plan, said Talenfeld, includes a provision that extends the 60-day review and allows for expanded child safety plans.
Talenfeld urged the committee to also address child on child sexual abuse, which contributed to the 2009 suicide of Gabriel Myers, a 7-year-old who hanged himself in
a Broward foster home after years of sexual abuse.
© 2014 Miami Herald Media Company. All Rights Reserved. http://www.miamiherald.com
Read more here: http://www.miamiherald.com/2014/03/11/v-print/3989160/legislators-propose- improvements.html#storylink=cpy
Tab 26 BROWARD COUNTY CHILDREN’S SERVICES COUNCIL Agency Capacity Building Committee Minutes February 25, 2014 Children’s Services Council of Broward 6600 W. Commercial Blvd Lauderhill, FL 33319
Participants: Ana Valladares, CSC Council Member; Ashley Scharber, Kim Kohl, Gilda’s Club South Florida; Audrey Ljung, Broward County Family Success Center; Evan Goldman, Beth Bryant, Ayesha Williams, Noelia Cabrera, HANDY; Eva Santiago Reed, Smith Community Mental Health; H Millicent Lindo, Genesis Center for Growth and Development; Sheila Smith, 2-1-1 Broward; Cici Kelly, Liza Piekarsy, The Bougainvilla House; Eivina Muniute-Cobb, The Pontis Group; Jim LeChant, Community Foundation; Gladys Sznajderman, Noel Hyatt, BECON and Sander Schantz, HandsOn Broward.
Staff in Attendance: Sandra Bernard-Bastien, Andrew Leone, Silvia Beebe, Nicolette Picardi and Monique Finlay.
Agenda:
I. Welcome and Self Introductions:
The meeting was called to order by Sandra Bernard-Bastien who extended a warm welcome to all present and led self-introductions. Sandra introduced Ana Valladares, CSC Council Member who shared about the work of the Agency Capacity Building Committee. Sandra also introduced Silvia Beebe, new Assistant Director of Community Partnerships, who shared about her previous work experience at CSC and her vision in the new role specifically in the area of capacity building.
II. What’s been happening at the CSC
Sandra gave an update of recent projects, events and partnerships with the CSC. CSC will launch its new website on March 1. The team has been working with Communication and Outreach consultant Bitner Goodman to redesign the site. The group was informed about the publication of the latest edition of the Annual Report which was distributed at the meeting. CSC in partnership with Community Foundation of Broward is underwriting the cost of the Leadership trainings such as Ready 2 Lead and Boards in Action. Evan Goldman, CEO of HANDY and Sheila Smith of 2-1-1 Broward provided some insight as to its benefits. Andrew Leone reminded the group of the recent partnership with Blacktie South Florida which allows smaller non-profits the opportunity to use the online services as well as underwrites up to 50% of the annual fee. Beth Bryant from HANDY spoke highly of the benefits of the services and in working with Ginny Fujino who “goes above and beyond”.
III. More Money, More Problems? Not for Non-Profits
Tony Beall of Mister Nonprofit Consultancy, Inc. conducted the workshop which is the first of four FREE sessions designed to develop nonprofit capacity building. Areas highlighted:
• Diversifying funding streams – Special events, Grants, Individual Donors, Corporate Sponsors, Direct Mail and Planned Giving. There was interactive discussion among
P:\Common\Council Meetings\Council Monthly Meetings\FY13-14\Mar 14\ACB Minutes 02-25-2014.doc participants who shared their experiences about special events. The group spoke about key factors such as branding, awareness, fundraising and the concept of 3rd party special events which results in portion of the profits given to non-profits without demanding obligations. Also, it was recommended that non-profits have a subject matter expert who will focus on the verbiage on their website to encourage donors to give to the non-profit. (Planned Giving). • Board Development – This aspect of the presentation was an area of interest among participants who were seeking insight on boards and role in the organization. Tony presented practical ways to engage volunteers and board members in diversification efforts and discussed the Board of Directors relationship model which included setting up task force groups for logistics, marketing/social media, sponsors, etc.
The presentation was well received and encouraged participants to share their experiences of proven traditional approaches.
Contact Info: Tony Beall, President/CEO Mister Nonprofit Consultancy, Inc. Phone: 754-281-8728 Email: [email protected]
IV. Capacity Building Partner Roundtable
2-1-1 Broward – Sheila Smith informed the group about the opportunity to collaborate with 2-1-1 in their efforts to increase the database of services available. She also spoke about the Annual PNC Bank Non-Profit Academy Awards to be held on February 28 which will recognize the collective efforts of Broward County’s non-profits and the accomplishments of non-profit leaders. The CSC of Broward County is proud of be a sponsor of the new category – Collective Impact for Youth Award. HandsOn Broward and HANDY, Inc. are nominated in this category.
Community Foundation of Broward – Jim LeChant spoke about the Mini-grants and Board Development opportunities which are funded by the CSC of Broward. Noel Hyatt, of Beacon shared about the ease of the mini-grant application and spoke of the benefit of taking advantage of this funding. There was a discussion about the Organizational Assessment Tool and its challenges. Sandra assured participants that we are currently working on making this important tool more user-friendly so that more nonprofits will be able to utilize it efficiently.
V. Other Business
Meeting adjourned at 3:30 pm and participants were encouraged to network. The next ACB meeting date will be March 25, 2014 at 2-4PM; Topic: Sweeping Around Your Own Front Porch which addresses best practices for a nonprofit organization i.e. Accountability, By-Laws, Assessments/Measurements, Audits, Transparency.
P:\Common\Council Meetings\Council Monthly Meetings\FY13-14\Mar 14\ACB Minutes 02-25-2014.doc Tab 27 Funders’ Forum Meeting Summary January 17, 2014 2:30 – 4:00 pm United Way Broward, 1300 S Andrews Ave, Fort Lauderdale, FL 33309
Members in Attendance: Cassandra Evans, DJJ; Chuck Hood, ELC; Monica King, ChildNet; Maria Hernandez and Natalie Beasley UW; Sylvia Quintana, Broward Behavioral Health Coalition; Kim Gorsuch, DCF; Desmond Blackburn, SBBC;
Guests: Cece Franklin, DCF.
Item Discussion Follow-up
Welcome Meeting chaired by Kim Gorsuch.
Minutes November minutes were reviewed and approved. Delays in ESE Eligibility Determination: Discussion was had about Kathy Francis’ presentation about this issue at the recent Children Services Board Invite Kathy Francis (CSB) meeting and invite her to the next FF meeting to provide the additional back to FF mtg to information. S. Quintana mentioned she may have some ideas to help address provide presentation the gap in services. from CSB.
M. King shared that there was a gap in child welfare children getting the ESE designation.
S. Quintana asked to get number of child welfare reports having System Gaps & mental/substance abuse as the reasons for removal. Service Needs C. Evans shared about the increase in juvenile crime in the 33311 zip code. The zip code has the highest juvenile crime by zip code in the state. The crime is particularly high in certain pockets of the zip code.
M. King updated TIL Legislation and its challenges of expanding the ages of Can Center for young people coming back into care to receive services. There are future Working Families help with data and meetings with legislators on costs, as it is challenging for ChildNet to maintain training. required funding. Housing options are somewhat limited. No “glitch” bill or specific guidelines to handle the new population of children are in place yet. S. Quintana: Will
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Former foster care children involved with DJJ can opt into foster care. M. Medicaid cover Hernandez questioned whether Center for Working Families could help with these 18-26 year children coming back? olds?
K. Gorsuch introduced C. Franklin who shared information about the Affordable Care Act Navigator Program (handout attached).
Coordinating, D. Blackburn provided a summary of the PROMISE work, working to alleviate Consolidating and needless arrests of children while at school. One area of change is to stop Maximizing calling police for non-violent misdemeanors and labeling more appropriately as Resources “behavioral infractions.” Working to not “brand” children needlessly when working on behavior changes can meet a better end for the child than sending them to jail, having them enter the judicial system.
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BROWARD COUNTY Special Needs Advisory Coalition (SNAC) Meeting
LOCATION: Children's Services Council of Broward County 6600 West Commercial Blvd. Lauderhill, Florida 33319 MEETING DATE: February 5, 2014 MEETING TIME: 9:30am-11:30am
Meeting Attendees: Robin Bartleman (BCPS/CSC), Chair; Allyson Dudich (CHC); Audrey Millsaps (CSB); Beckie Schwartz (FND); Billie Morgan (2-1-1); Cynthia Duval (NSU); Denise Wronowski (BCC); Dennis Haas (ARC); Doris Rivas (FCI); Elaine Terner (Exceptional Designs); Elizabeth Mattson (CLE); Ellie Schrot (CDTC); Francisco Isaca (2-1-1); Gayle Mctighe (ChildNet); Jeannette Ferrera (CMS); Julie Price (ARC); Kim Schur (CHC); Larry Friedman (Advocate); Linda Raybin (Broward County); Linda Sachs (JAFCO); Lori Mandke (Ann Storck); Lou Ruccolo (BCPS); Marissa Rios (Legal Aid); Pat Murphy (UCP); Robert Mayersohn (Parent Advocate); Robert Valera (YMCA); Seth Hyman (Parent Advocate); Shawn Preston (ARC); Stacey Hoaglund (FND); Susan Morantes (DMF); Terri Shermett (CLE); Yanick Goutier (FCI)
CSC Staff Present: Silvia Beebe (Special Needs Project Manager); Derek Tillman (Administrative Assistant); Piper Roth (Program Specialist)
ITEM DISCUSSION FOLLOW-UP Item #1 SNAC chair, Robin Bartleman called the meeting to order at approximately 9:32 am with welcome and introductions. Welcome
Item # 2 The October 2, 2013 minutes were approved without revisions. Approval of Minutes
Item # 3 FIU has received funding through the Diageo Learning Skills for Life grant to provide hospitality and customer service training FIU Certification in to underserved populations. The program was designed to inspire and transform lives. It gives individuals a real opportunity to Hospitality & better themselves and their families by learning a profession, finding a job and becoming active and respected members of Customer Service their communities. The hospitality training program, executed by the Chaplin School of Hospitality and Tourism Management at FIU, is an eight-week innovative job readiness, certification and internship program that provides underserved members of the community with the skills they need for jobs in the hospitality and tourism industries. The Chaplin School is widely recognized and distinguished as one of the top hospitality programs in the US. To date, 197 individuals have graduated from the program in Miami and 140 have been placed on jobs.
Item #4 Seth Hyman reported on the format change with this year’s Broward Days event. Broward Days will host a reception for Florida Legislative Agenda Senate Appropriations Chairman Joe Negron on Monday, February 24, 2014 in the Las Olas Riverside Hotel from 5:30 p.m. to 7 p.m. The appearance by Senator Negron is part of the Broward Days program in preparation for the 2014 Florida Legislative Session. Broward Days’ new strategy of bringing Tallahassee to Broward is designed to create solid partnerships with policymakers to accomplish legislative goals. In addition to attending the local Broward Days event, the SNAC legislative committee still endeavors to participate in the 2014 Florida Legislative Session in Tallahassee.
The 2014 SNAC Legislative whitepaper was presented to the group and each section was discussed in detail by the sponsoring member of the legislative committee. Suggestions for revised language were given in several areas; the revisions will be reflected in the next iteration of the whitepaper.
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ITEM DISCUSSION FOLLOW-UP Item #5 Linda Raybin, Broward County – Broward County will be subsidized childcare for children with special needs. Waiting of over Subsidized Child 8000 in Broward, Family Central major funder, County funder, CSC. State change of priorities, homeless (at-risk) priority #2. Care Over 400K available for slots,
Doris Rivas, FCI - IEP and IFSP, under 150% poverty, 0-6 age limit, parents must be working at least 20 hours a week or full time in school, Broward County resident. Special training session can be set-up at FCI on the forms to guide through the process. Facilities that serve children with special needs?...2-1-1 and CSC resource guide. Inclusion specialist is available at FCI to assist with placement. Doris – 954-724-3888, [email protected]. Childcare providers must have a service agreement with FCI to provide care in this program.
Item #6 Francisco Isaca, 2-1-1 Broward – The Case management collaboration between 2-1-1 Broward and JAFCO is a program that 2-1-1/JAFCO Case provides individualized, face-to-face assistance leading to empowerment (self-advocacy skills). Families are provided an array Management of services, support and assistance to meet the goals and needs of their families. The target population is children birth through 22 years of age with special needs who have a physical, developmental, sensory or learning disability that results in significant difficulties in areas such as communications, self-care, attention or behavior and are in need of more structured and intense supervision. Additionally, the program targets families who are new to the special needs system, difficulties navigating the system, and have unmet needs. The services offered by the case management program include: needs assessment, crisis intervention, in-home visits, care planning, advocacy, linkage to resources, and monitoring the services received by the families. Individuals present at the meeting were encouraged to refer clients to 2-1-1 to take advantage of this new and exciting program available to Broward residents.
Item #7 The Early Leaning Coalition of Broward has an opening on its Board of Directors for a representative of programs for children ELC Board with disabilities. The application packet was provided to all. Interested individuals may submit their applications directly to ELC. Nomination
Item #8 Tabled Workgroup Updates
Item #7 1. Silver Lakes Middle School Community Fair will take place on Wednesday, March 5th on the school’s campus. The fair is Announcements designed to connect parents within the Silver Lakes Middle School feeder pattern with community resources and the staff and administration of the school.
Item #8 Meeting adjourned at 11:30 am. The next meeting will be held on Wednesday, April 2, 2014 at 9:30 am; Children’s Services Adjournment Council of Broward County at 6600 W. Commercial Blvd., Lauderhill, FL 33319.
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BROWARD COUNTY BOARD OF COUNTY COMMISSIONERS Meeting CHILDREN’S SERVICES ADVISORY BOARD Date REGULAR BOARD MEETING MINUTES January 17, 2013
Time Called to Order: Time Adjourned: Location: Minutes By: 115 S. Andrews Avenue, A337 LET 9:00 a.m. 11:04 a.m. Fort Lauderdale, FL Members Present Members Absent Other Participants
Jarvis Brunson, Secretary Basil M. Bernard Staff: Cassandra Evans Donna Korn Linda Raybin, CSA Kathrine Francis Kristen Reineke Mandy Wells, CPD Commissioner Dale V.C. Holness Iris Siple, Commissioner, Scott Silverman, CSA Pat Kramer Pembroke Pines Linda Thompson, CSA Robert Mayersohn Audrey Millsaps County Attorney: Larry Rein Not present Nora Rupert Laurie Sallarulo, Vice Chair Guests: Dan Schevis, Chair Marion Reitz, Public Works Joel Smith Chuck Hood, Early Learning Coalition Barbara Stuart of Broward County
Status/ Due Item Action/Discussion/Recommendations Staff Date Responsible 1. Call to Order Mr. Schevis, Chair, called the meeting to order at 9:00 a.m. 2. Roll Call Ms. Raybin called the roll and there was not a quorum. Mr. Rein arrived at 9:02 a.m. Mr. Schevis announced that a quorum had been established.
3. HSD Needs Mr. Schevis reminded the Children’s Services Advisory Board (CSB) Assessment members that Mr. Elwell, Human Services Department (HSD) Director, had provided information about the HSD Needs Assessment project at the CSB meeting on June 21, 2013. Mr. Elwell had indicated that it would be important for the CSB to provide input into the Needs Assessment process. Mr. Schevis stated that the CSB would have an opportunity to do so at this meeting.
Mr. Schevis welcomed Ms. Marion Reitz, Vice President of Operations at Public Works, which is the consultant group selected to conduct the Needs Assessment project.
Commissioner Holness and Mr. Brunson arrived at 9:12 a.m.
Ms. Reitz provided a brief overview of the Needs Assessment project. She noted that Public Works is conducting a multifaceted Needs Assessment using diverse strategies and activities, including a survey of providers and telephone Draft CSB Minutes - January 17, 2014 Page 1
survey of residents targeting low-income zip codes and the elderly. Ms. Reitz mentioned that Public Works had reviewed the CSB’s Strategic Plan, the process for addressing emerging needs and other materials.
Ms. Sallarulo arrived at 9:18 a.m.
Commissioner Holness asked why the survey of residents was using zip codes rather than census tracts in the survey of residents. Ms Reitz indicated that she would talk with the consultants overseeing that part of the project.
Ms. Reitz asked the CSB members’ thoughts about prevention and early intervention programs as part of the continuum of services.
Ms. Rupert arrived at 9:27 a.m.
Comments from CSB members included the following:
• The Children’s Services Council (CSC) addresses these areas and their work is very important. • The community was involved in the SAMHSA grant to Broward County, which addressed the System of Care including cultural competency. There were major accomplishments from that grant, and it is important to build on and expand that work. We’ve lost some ground due to financial constraints. We didn’t get to do braided funded, but we were able to do that with the bus alarms last year. We need more braided funding. • The Special Needs Advisory Coalition (SNAC) under CSC also produced a Needs Assessment a number of years ago (possibly in 2006). • We as a community need to do better. We need to focus more on front- end funding than on the back end. • While we need to focus on the front end, we must also address the needs of children for whom prevention did not work (e.g., crossover youth). There are youth who have fallen through the cracks or are diverted to the delinquency system. • The School District has a great deal of information maintained in BASIS that should be helpful in the Needs Assessment project, especially in relation to risk factors. • The Funders Forum is also a good source of information. • Information on the impact of charter schools would be useful. • We need a training strategy. There is a Training Collaborative under CSC. The CSB needs to revisit training and develop a training strategy. • The CSB needs to recommend funding for training in Evidence-based Practices (EBPs). EBPs are expensive and ongoing training is needed. It could involve a university.
Ms. Reitz asked about the issues of access, knowledge of the system and collaboration.
Comments from CSB members included the following:
• First Call for Help (2-1-1) provides very useful services, but consumers need to know it is there. • The biggest challenge for 2-1-1 is there are not enough dollars to get
Draft CSB Minutes - January 17, 2014 Page 2
the word out to everyone. • 2-1-1 is complex; they have a massive job. • There is a need to market through pediatrician’s offices. Also, parents of adopted children need information. • Because of the Managing Entity, Medicaid Reform and other factors, there is more flexibility by subcontractors and more braided funding projects. • In terms of collaboration related to Behavioral Health services for children, Broward County has far more than other communities. • CSC is doing a good job with Family Strengthening issues, but there is a need to reach families of children from birth to age five. There is a need to build on what CSC is doing and work more closely with the Early Learning Coalition. There is also a need to reach families in their homes.
Ms. Reitz asked about the priorities and gaps or unmet needs identified when the CSB was working on the Strategic Plan.
Comments from CSB members included the following:
• The separation of prevention and intervention categories is challenging. There will never be duplication. CSC and CSB need to work together and meet children’s needs. • When youth are at the deeper end, we have a hard time and we need to do a better job. • We need more family counselors. • We bounce kids from expensive deep-end placements. If treated right at the beginning, we would save a lot of money. • We do not understand the local impact of charter schools for challenged kids. • Civil Citation is effective and we have funding. There needs to be a strategic way to get funds from the savings of Civil Citation and use it for front-end services. We need to be proactive. • In terms of children with special needs, it’s important to educate consumers. • There is not enough child care. As a nation, we do not value quality child care centers. It impacts everything. We need to educate caregivers. • There are two major gaps: disengagement from school, which pushes youth to other behaviors; and lack of community-based substance abuse treatment. We are sending youth to deep-end programs. • We need more information from the adult side and what they are doing. • When a child turns 18, they become an adult. There is a lack of transition services and we need to bridge the gap. • The State of Florida has not increased funding for Medicaid.
Ms. Reitz asked about the impact of the Affordable Care Act.
Comments from CSB members included the following:
• We don’t yet know enough about the ACA and its impact. • Dental care for children is a concern. Draft CSB Minutes - January 17, 2014 Page 3
Ms. Reitz asked for final comments.
Comments from CSB members included the following:
• It would be helpful to see the outcomes of the consultants’ efforts when they talk with other people. • It would be useful to explore how funding can be moved and other issues related to the County’s contracting process. • There needs to be a better way of doing things. It would be helpful to look at things outside of the box vs. the County’s way. There is a need for more flexibility.
Ms. Reitz invited CSB members to contact her if they have other thoughts.
4. Approval of Ms. Evans moved and Mr. Mayersohn seconded to approve the minutes of the Minutes December 20, 2013 CSB meeting. MOTION PASSED. 5. Election of Mr. Schevis asked Commissioner Holness, Nominating Committee Chair, to CSB Officers present the 2014 slate of CSB officers for a vote
Commissioner Holness stated that at the December CSB meeting, the Nominating Committee presented the following 2014 slate of officers for the CSB: Mr. Daniel Schevis, Chair: Ms. Laurie Sallarulo, Vice Chair; and Mr. Jarvis Brunson, Secretary. No additional nominations were made from the floor at that time and nominations were closed.
Commissioner Holness moved and seconded by Ms. Rupert to accept the slate of officers to serve for 2014-2015. MOTION PASSED.
Commissioner Holnesss thanked the officers for their willingness to again take on this responsibility. He also thanked all CSB members for their work and commitment to the provision of services to address the needs of children and families in Broward County.
6. Chair’s Mr. Schevis commented that Commissioner Siple wanted to convey her Report appreciation to the CSB members for their kind words and good wishes.
7. Child Find Ms. Francis discussed the backlog in the Exceptional Student Education (ESE) and PreK ESE screening, evaluation and eligibility process for placement of young children Evaluations ages 5 and below in ESE programs.
Ms. Francis provided information and distributed a handout in response to questions in the following areas raised by the CSB at the previous meeting:
• The cost of having evaluations done through the summer months. • How the School District would address the backlog and also how it would prevent a future waiting list. • What resources the School District would be able to provide for this purpose.
Ms. Francis commented that once identified, children may wait seven months or longer to complete the entire process of screening, evaluation and eligibility determination. Last year, 199 children did not complete the process and
Draft CSB Minutes - January 17, 2014 Page 4
scheduling of their evaluations was moved to the 2013-2014 school year. Therefore, they were not enrolled in school at the start of the new school year. Because nearly 90% of children evaluated meet eligibility for an ESE placement, not starting school at the beginning of the school year results in missed opportunities for early intervention services for children with disabilities. These issues have been identified as a community concern and have been discussed by a number of groups in the community.
Ms. Francis reviewed steps the School District has taken to address the issue within existing budgetary constraints. Screening and evaluation have been centralized, which helps address the no-show rate. Saturday evaluations have been implemented. A less time-intensive tool has begun to be used as part of the assessment process and the evaluation report has been streamlined. However, these efforts will not fully address the problem.
There are currently 13 teams that assess more than 2,100 children each year. Staff who comprise the evaluation team do not work during the summer, and the number of days in the standard work year is not the same for all categories of positions on the team. The community has been asking for year-round evaluations (to include evaluations in the summer) to help address the situation. Ms. Francis pointed out that summer evaluations would help with the backlog, but would not fully address the length of the process. More staff are needed. The number of staff and amount of funds required depends on the options to be considered.
Mr. Smith asked several questions about the cost of several possible solutions. Ms. Rupert also asked questions about specific options to address the problem.
CSB members discussed ways to communicate information about this community concern. Mr. Smith made a motion that the CSB Chair provide a memorandum for Ms. Rupert who could raise the issue at a School Board meeting. Ms. Raybin commented that advocacy is one of the roles of the CSB, but as an advisory board appointed by the Commission, the CSB would make recommendations to the Commission. Mr. Smith withdrew his motion.
CSB members engaged in further discussion about the impact of the backlog in the evaluation process and concerns raised in the community. Commissioner Holness indicated his intention to promote awareness of this community concern.
Mr. Smith made a motion that the backlog of evaluations of young children is a critical community concern and that the CSB supports Commissioner Holness’ efforts to help address this issue. Motion was seconded by Mr. Mayersohn. MOTION PASSED.
8. Committee Transitional Independent Living (TIL) – Mr. Rein provided information on Updates the implementation of legislation passed in the previous session that allows youth aging out of foster care to opt for an extension of the duration of their foster care. He commented that state funding projections of annual costs of $26 million were based on an assumption that many youth would not access this option; however, preliminary community projections of $56 million in annual costs leave a substantial gap. Mr. Rein reiterated that the community projections are preliminary and as actual data are compiled, the projections could change. ChildNet is starting to compile data on a weekly basis. Draft CSB Minutes - January 17, 2014 Page 5
Mr. Rein also announced that ChildNet is the fiscal agent for a new federal planning grant to help address the high rate of homelessness among youth aging out of foster care. Mr. Smith is the Project Coordinator and he provided a brief overview. The project will collect data to identify risk and protective factors relative to homelessness in this population. In addition, staff will talk with youth to engage their input. The project will have the opportunity to submit a proposal for a subsequent implementation grant.
9. Children’s Ms. Raybin apprised the CSB that the Children’s Services Council had Services determined that reauthorization of the CSC would be placed on the ballot in Administrator’s November 2014. All CSCs around the state are required to be reauthorized by Report local voters.
Ms. Raybin also provided a brief overview on the following recent committee updates presented to the Children’s Strategic Plan Leadership Coalition: Broward County School Health Advisory Committee; Abuse and Neglect Prevention Committee and the Black Male Success Task Force. In regard to the latter, Ms. Raybin mentioned that as requested by the CSB, she is working to schedule a presentation about the Black Male Success Task Force at an upcoming CSB meeting.
Ms. Raybin also reported that a focus of this year’s Broward AWARE! Protecting OUR Children campaign is children with disabilities. The campaign was launched on January 9, 2014, and will culminate in April with the Family Fun and Resource Fair.
Ms. Raybin asked if the CSB would like to schedule a presentation on the Affordable Care Act. Feedback from members indicated interest at a later date for a presentation concentrating on the impact of the ACA on children and children’s agencies.
10. New No new business was raised. Business 11. Public There were no comments from the public. Comment 12. Good of the No information was provided. Order 13. Adjourn- The meeting was adjourned at 11:04 a.m. ment
The next meeting of the Children’s Services Advisory Board is scheduled for February 21, 2014, at 9:00 a.m. These minutes were approved at the Children’s Services Advisory Board meeting dated February 21, 2014, as certified by
______Jarvis Brunson Children’s Services Advisory Board Secretary
Draft CSB Minutes - January 17, 2014 Page 6
Council Members Attendance
October 2013 - September 2014 A = Absent; X = Present 2013 2014 Council Member Oct. Nov. Dec. Jan. Feb. Mar. Apr. May Jun. Jul. Aug. Sep.(T.R.I.M. I) Sep. Sep.(T.R.I.M. II) Robin Bartleman X X N/A X X Emilio Benitez X X N/A A A Martin R. Dishowitz A X N/A X X Kim Gorsuch X X N/A X X Sue Gunzburger X X N/A X X Tara R. Philipp X X N/A A X Robert W. Runcie A A N/A A X Maria M. Schneider A X N/A X X Paula Thaqi, M.D. A X N/A X X Ana Valladares X X N/A X X
P:\Common\Council Meetings\Council Monthly Meetings\FY13-14\Mar 14\Attendance Grid14.xls