Camp Plug & Play 6.0

Get Going with

Summer 2011

99 E. Virginia Ave. • Suite 100 • Phoenix, Arizona 85004 • 602 443.6444 azk12.org Google Spreadsheets

Access Google Spreadsheets by logging in to your . Then click Documents.

(Select New Version at the top of a spreadsheet. You can toggle back and forth between new and old versions.) In the New version of Spreadsheets:

1. Edit cells using the formula bar as well as the cell.

2. Duplicate an entry in a cell by using Cell auto fill. Just type the first few characters, press Enter, and the rest will show up as you type.

3. Move columns by dragging them with your mouse. Click and hold on the top cell of the column and drag it to the left or right.

4. Sort a column with the drop-down menu on the column header. Click on the triangle drop down button.

5. View a list of all your sheets at the bottom of the spreadsheet. Use the links to sheets to easily move between sheets in a workbook.

6. Search the web for information on cell contents. Right click (or Control click) in cell. Choose Search the web from menu.

Charts

7. On a completed spreadsheet, select the cells to include in a chart and go to Insert > Chart to bring up the "charting box".

8. Select the type of chart and labels to create a graphical display of the data.

9. Save the chart as an image by clicking on the Chart menu and choosing "Save Image". The Chart will be downloaded to the computer.

Gadgets

10. Add a gadget to your spreadsheet (from the Insert menu)

For more information, go to CS TIPS For You: goo.gl/U7xbO

99 E. Virginia Ave. • Suite 100 • Phoenix, Arizona 85004 • 602 443.6444 azk12.org The Latest in

1. Access Google Docs: docs.google.com and start to collaborate.

2. Click on "Create New" (located on the left in the top blue bar) and then choose to create a new Document, Spreadsheet Presentation, Form, Drawing or Collection. Format

3. Copy content between Docs, Spreadsheets and Presentations by highlighting the content, using a right or Control click and selecting Copy. Then select Paste.

4. Use the ruler at he top of your document for help with adjusting margins. Organizing

5. Keep Docs organized with Collections. Drag Docs from the Docs list into a collection in the left sidebar. Or use the Actions menu drop down and select Organize.

6. Use the double arrow action button in the DocslList (upper right corner), to preview your Docs, add a description, or see your Shared settings.

7. From the Docs list page, star (by clicking the star) a file to locate it again easily. Images

8. Once you have added an image, click on the image to bring up controls that let you scale the image’s size in any direction. Once you’re happy with the size, you can click the Fixed option.

9. To place the image at a fixed location, relative to your paragraph, select image and choose Fixed. When an image is fixed, any text you enter will flow around it. The image can be moved at any time.

Add a drawing to the document by using the Insert > Drawing menu, or add from previously created drawing, Copy, then Paste.

Collaboration

10. In the Sidebar, see who else is editing at the same time. See the edits of other editors as they happen, character-by-character.

11. Click the sidebar right next to the document, to chat with collaborators.

For more information, go to CS TIPS For You: goo.gl/NSYsU

99 E. Virginia Ave. • Suite 100 • Phoenix, Arizona 85004 • 602 443.6444 azk12.org Google Presentations

Part of the Google Docs suite of apps, Presentation’s menus, formatting, sharing, and publishing, are all similar to those in Docs and Spreadsheets.

Presentation Interface Click to Save (or Invite people, publish, Add, duplicate, or delete slides Formatting toolbar will auto save) get link, email

Click to add Speaker Notes

Sharing Before you send, check the See Who Has Access

Complete these fields. Choose Editing, Viewing, or Signing In access. Publishing

Select publishing options. You can “Un-publish” at any time.

99 E. Virginia Ave. • Suite 100 • Phoenix, Arizona 85004 • 602 443.6444 azk12.org Slide design theme or background In the Format Menu > Presentation Settings > Change theme or Change background

Animation Have objects (text boxes, drawings, photos, shapes, etc.) appear one by one on a slide: Select the object, right click (or Control+click on Mac) on the frame of the object and select “Incremental reveal”.

Show Presentation Click on Start Presentation in upper right hand corner.

Presentation Mode Options The task bar at the bottom of the screen is where you will : • advance through your slideshow • quickly jump to a specific slide • find the URL for your slideshow • find choices in the Action menu

The Chat feature (sometimes referred to as Back Channel chat) is available by clicking View Together at bottom of screen.

Copying and pasting is supported with the chat function, but it might not always work well for you due to Flash limitations. The best option is to use the right-click (or Control-click on a Mac) functionality to copy and paste.

* Using Chat requires Adobe Flash Player version 8 or above. Linux users require version 9.

For more information, go to CS TIPS For You: goo.gl/NSYsU

99 E. Virginia Ave. • Suite 100 • Phoenix, Arizona 85004 • 602 443.6444 azk12.org

Google Maps now goes beyond driving directions or finding a local business.

New Google Map Interface

Earth view

Getting Directions • Add a destination • Select other modes of transportation, • Save to My Maps

Search Results lists several choices, with placeholders on map, and additional information.

My Maps

• Create Maps and Save them.

• Collaborate on a map

• Edit button enables: • adding placemarkers • adding lines • adding lines along a road • drawing shapes on map

For more information, go to CS TIPS For You: goo.gl/94lxB

99 E. Virginia Ave. • Suite 100 • Phoenix, Arizona 85004 • 602 443.6444 azk12.org

What’s New Drag and drop attachments: Instead of clicking on "Attach a file”, drag the file onto the compose window to attach the file.

Inserting Images in a Gmail Message If you use , now you can drag images from your computer’s desktop or folders onto the body of a message you’re composing, and Gmail will add the image to your message. You can easily resize the image right in the Gmail compose window before hitting “Send.”

Calendar Invitation Compose a new message and click on the new link “Insert: Invitation”. Click on that link and a small window appears that displays your availability as well as that of the people you're emailing provided you have permission to see their calendars. Click “Insert Invitation” and this adds a preview to your email message. Sending the message adds the event to your calendar and your friends’ calendars.

Easy Viewing and Toggling Have two email windows open at the same time (maybe to find an old message while composing an email). Click on the "new window" Opens your icon (in upper right corner) to pop compose area reply in a into its own window. separate window

Settings Select from upper right corner of Gmail page.

General: Add Super Stars for better organization. Filters: Tell Gmail what to do with from others. Labs: Try one of the experimental gadgets.

For more information, go to CS TIPS For You: goo.gl/CWTQe

99 E. Virginia Ave. • Suite 100 • Phoenix, Arizona 85004 • 602 443.6444 azk12.org

Google calendar is an application that will provide a way for you to organize your schedule and share important events with others via the web. With your Google account you can create one primary calendar for yourself or add additional secondary calendars for your classroom, assignments, sports schedule, etc. You can share your calendars with others, or keep them private. You can even share information about a special event by sending out an invitation. It’s also a cinch to embed your calendar into a page.

Choose Settings, in upper right corner, to customize your calendars.

Schools and Districts with Google Apps for Education:

Find Resource calendars - In Calendar Settings, go to the 'Calendars' tab, then Share your calendar with others. 'Browse interesting calendars', then 'More' and you will see an option for the resources at your domain. Clicking on this allows you to either preview the calendar or subscribe to it easily.

Make each calendar viewable, or not.

Some Ways to Use Google Calendar in the Classroom • As a lesson planner • For a student assignments book • For sharing class due dates with parents • For organizing a project timeline • To learn about time, days of the week, months • To create a to-do list • To track student birthdays • For “100 day” activities

99 E. Virginia Ave. • Suite 100 • Phoenix, Arizona 85004 • 602 443.6444 azk12.org Google Sites

If you can use a word processing program, you can easily create a web site with Google Sites! Templates are provided to make your creation look snazzy and organized. Others can also collaborate on a Google Site to create a rich collection of resources, a wiki to share information, or a group project by students. Other tools in Google apps integrate seamlessly into Google Sites, so it’s a snap to add videos, docs, spreadsheets, gadgets, calendars and more!

Getting Started 1. Log in to your Google Account. 2. In top left corner, select “More” menu, then “Sites” To see an example of a classroom web page, go to bit.ly/richau 3. Select “Create New Site” 4. Complete choices, then click “Create Site” 5. Tip: You can change the URL to eliminate _ or Capitals

You must be signed in to Create a page, Edit a page, or use More Actions.

Use caution when using Move Page.

Manage Site has many more options for customizing your site. Choose a template to change the look of your site.

Tip: Select Manage site, then General and in the Access Settings Google Sites can be published to the section, select the level of access you want for collaborators world or limited to those you allow. or viewers for site activity and revision history.

Google Sites can easily be used by students to create: • Book reports • Research projects • Collaborative stories • Class newspaper • Autobiographies • And more!

For more information, go to CS TIPS For You: goo.gl/OegPt

99 E. Virginia Ave. • Suite 100 • Phoenix, Arizona 85004 • 602 443.6444 azk12.org iGoogle

Getting Started

1. Sign in to Google in the upper right corner of the home page: google.com. 2. Click the iGoogle link in the upper right corner. (Note - you can easily toggle back and forth between the classic view and the iGoogle view.) Setting Up iGoogle Google guides you through setting up your pages, and / or you can customize them with your preferences. Themes Click the one of the links as shown below to select or change the theme. Gadgets (Stuff) • Now it is time to fill your page with stuff! Move to the desired tab first, then click the “Add stuff” link. • Browse the gadgets by clicking the categories at the left, or use the search window at the upper right to find the desired gadgets: • Click the “Add it now” button for each gadget you want on your page. You can add several at a time. Then click the “Back to iGoogle home” link. • You can drag and drop the gadgets to new locations on the page (just click and drag the band at the top). You can customize and edit them by clicking the triangle in the upper right corner of the gadget. Tabs Allow you to have more than one iGoogle page (one for personal use, one for professional use possibly) • You can organize your Gadgets/Information within tabs that show at the left side of the screen. To add / edit tabs, click the triangle next to the name of the tab for the drop down menu. • Each tab can have its own theme and gadgets. Select a tab and then follow directions above to choose different themes and gadgets for different tabs.

Page Layout Customize your page layout by selecting Settings from the upper right corner.

99 E. Virginia Ave. • Suite 100 • Phoenix, Arizona 85004 • 602 443.6444 azk12.org Tips

There are a multitude of ways to search the Web using Google.

Google Squared (google.com/squared) creates a matrix, or square, of examples perfect for students or teachers comparison projects. Resulting squares can be customized. Remove items (in the rows) that don't fit, by selecting the row, go to Edit menu, choose delete row_. Add or delete criteria (in the columns) by clicking the X at the top of the column or clicking ADD__ and choosing from the drop down choices, or your own. Register to save and share your squares.

Google Image Swirl (image-swirl.googlelabs.com) organizes image search results based on visual and semantic similarities and clusters them into related swirls. Effective for illustrating lessons and building presentations. Currently, there are a limited number of swirls.

Options appear in a left sidebar, only after you hit search. Select More Search Tools at bottom of column. Some to try:

Wonder Wheel supports brainstorming and the initial vocabulary deficiencies they feel when they first attack a topic.

Timeline: From your search results, scan historical references to a topic and focus in on a specific date or dates. An annotated timeline magically appears below the graphic.

Image options provide an array of filtering options for media searching including size, type (face, photo, clip art, line drawing), and color. Also Find Similar Images appears under some photos in your Search results page.

Related Search feature suggests alternative search terms.

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99 E. Virginia Ave. • Suite 100 • Phoenix, Arizona 85004 • 602 443.6444 azk12.org Google Custom Search

Many students conduct research on the web every day. Although the information is current and plentiful, it is often a challenge for students to complete their research efficiently and stay on track. Google Custom Search is the answer! Teachers can easily create a search tool directly linked to specific sites that are pre-selected. The custom search engine can be accessed by students through a web address or it can be embedded directly on a Google Sites page.

Getting Started

1. Go to google.com/cse and sign in with your Google account.

2. Click on Create a Custom Search Engine.

3. Complete the form to set up your search engine.

4. In the Select some sites area, click on Tips on formatting URLs to review the format.

5. Click Next when you are finished.

6. Try out the search tool.

7. Click on Finish and now your search engine is ready.

8. Click on the Title of search engine to access its homepage on Google.

9. Or, click on the control panel link to make changes.

For more information, go to CS TIPS For You: goo.gl/sCrxX

99 E. Virginia Ave. • Suite 100 • Phoenix, Arizona 85004 • 602 443.6444 azk12.org

New Additions to Basic Toolbar The Clock is used to show Have different views: historical imagery, which is a the Constellations, great way for you to showcase Show sunlight the Moon and Mars different views of landscape across the by clicking on the over time landscape. planet button. View in Google Maps

Layers provides an interesting view of geographic content. To View a Layer, click on the layers panel, and put a check next to what you want to see on your map. On some layers, you will not see it until you either zoom in, or out. If you no longer want to see the layer, you are able to hide it by unchecking the layer in the Layers Panel. You’ll also see recent events depending on the layer you choose, such as the Gulf of Mexico Oil Slick (below).

Tips

Make a Tour of a set of placemarks you saved in a folder, by selecting the folder and click on the Tour button (or use Tools menu).

Measure Distances by selecting the ruler tool in the Tools menu Click on any two points; the distance will appear in the dialogue box. Change the measurement type in the drop down box.

Save to My Places by right clicking on the name of the location in the left column and select Save to My Places.

See the Options by right-clicking a placemark.

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99 E. Virginia Ave. • Suite 100 • Phoenix, Arizona 85004 • 602 443.6444 azk12.org

You can create a form from the Docs list or from any spreadsheet within Google Docs.

Creating a Form from Your Docs List

1. Click Create new > Form. 2. In the form template that opens, you can add questions and options. 3. Click Email this form once you've finished adding your questions. 4. Add the email addresses of the people to whom you want to send this form. 5. The form can be embedded in the email message. 6. Click Send. Creating a Form from a Spreadsheet

1. Click the Form drop-down menu and select Create a form. 2. Follow #2 -6 above. View Results

You can view the answers to your form as either a summary or spreadsheet. The summary will provide automatically created graphs for each question on the Form. 1. In the Edit Form, go to See responses, select Summary or Spreadsheet. 2. From the Spreadsheet, go to Tools>Form menu, select Show summary of responses.

Your form will look different on your public side, depending on what you’re questions are and what template you’ve chosen.

The form responses are collected in a spreadsheet. The standard size limits for rows, cells, and columns apply to any spreadsheet associated with a form.

If you use Google Apps, you can choose to record the email addresses of people who fill out your form. To do this, select the checkbox next to 'Automatically collect respondent's yourdomain.com username' while you create the form. Survey recipients will see a message at the top of the form explaining that their username will be collected automatically.

To stop accepting entries to the form, click the Form menu of your spreadsheet and deselect Accepting responses.

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99 E. Virginia Ave. • Suite 100 • Phoenix, Arizona 85004 • 602 443.6444 azk12.org